2/19/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2013 FEBRUARY 19,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION
Jeff Beynon,Medway High School -Alzheimer Choir Video
4.APPROVAL OF AGENDA
5.OFFICIAL RECORD
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST
8.CHAIR'S ANNOUNCEMENTS
9.DIRECTOR'S ANNOUNCEMENTS
V
V
V
10.PUBLIC INPUT
a.Tillsonburg Accommodation Review -none V
b.Western Elgin Accommodation Review -none V
11.ADMINISTRATIVE PRESENTATIONS
a.Environmental Education and Management Annual Report M
12.MINUTES OF THE 2013 FEBRUARY 5 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
i.Director's Response to the 2013 January 15 First Nations Advisory V
Committee Motion
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION -none
15.REPORTS FROM COMMITTEES
a.Annual Audit Committee Report M
b.AuditCommittee,2013 January 29 M
c.Special Education Advisory Committee,2013 February 5 M
d.Chairs'Committee,2013 February 12 M
e.Committee of the Whole - In Camera,2013 February 19 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)»Update V
b.Special Education Advisory Committee Appointment M
c.Ministry of Citizenship and Immigration Re 2012/13 Adult
Non-Credit Language Training Program M
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN M
-TrusteeG.Hart
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
y
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2013 FEBRUARY 19
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2013 February 19 In the Board Room at the Education Centre,
meeting in public session at 7:00 p.m.The following were in attendance:
TRUSTEES
J.Bennett (Chair)
R.Campbell
J. Coghlln
P.Forron
T.Grant
G.Hart (-10:00)
W.Huff
Regrets:D.Clark
P.Battler
J.Todd
P.Jaffe
E.Kim
B.McKinnon
(+8:30)(-9:44)
8.Polhill
R.Tisdale
ADMINISTRATION AND OTHERS
B.Tucker
M.Sereda
C.Bourbonnais-
MacDonald
K.Edgar
L.Griffith-Jones
S.Hughes
K.Meeson
M.Moynihan
V.Nielsen
M.E.Smith
B.Sonier
P.Tufts
K.Wilkinson
K.Bushell
8.Christie
K.Young
B.Williams
K.Aitken
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:00 p.m.
2. O CANADA -The meeting was opened with the playing of O Canada.
3.SPECIAL MUSICAL PRESENTATION
a.Jeff Beynon,Medway High School -Alzheimer Choir Video
Chair Bennett welcomed Principal D.Weeden and J.Beynon,a Music Teacher at Medway
Secondary School including staff and students who have been volunteering as participants In a
project with the Alzheimer Society.
Supt.M.Moynihan described how J.Beynon was asked to lead a project that involved students
and early-stage Alzheimer patients and their caregivers'Inan intergeneratlonal choir.She added
that J.Beynon readily accepted the opportunity because of Ken Fleet,a former music teacher at
Medway Secondary School,who was diagnosed with Alzheimer's at the same time he was asked
to run the group.
Followinga PowerPoint presentation,Mr.Beynon thanked the Board for the recognition and the
wonderful learning experience given to Medway students.
To see the video,go to:httD://www.voutube.com/watch?v=L5o3Nh6vdbo
4.APPROVAL OF AGENDA
The agenda,as amended to Include 6.a - Recognition of Supervisor S. Christie and to move Item
19.0 to Item 14,was approved on motion of T.Grant,seconded by R.Tisdale.
5.OFFICIAL RECORD -none
2013 February 19...2
6.RECOGNITIONS
a.Sharron Christie,Supervisor Corporate Services
Chair Bennett congratulated Supervisor S. Christie on her upcoming retirement for her years of
service,commitment and contribution to the students and staff at the TVDSB.
Supervisor Christie thanked the Board noting her experience has been extremely rewarding
and that the commitment to providing education to students has remained the same since
amalgamation in 1998.She thanked Senior Administration and Trustees fortheir dedication and
efforts working on behalf of children.
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett officially welcomed Bonnie Williams to the role ofSupervisor,Corporate Services.
9.DIRECTOR'S ANNOUNCEMENTS
a.Notice of Retirement
Director Tucker announced the notice of retirement of Exec.Supt.M.Sereda.
Exec. Supt.Sereda noted that it has been an honour to serve as a member of the Senior
Administration. He reflected upon the past 37 years and his "Why"Including service to students
and to trustees.He thanked the Board for the privilege inserving in its mission.
Trustee T.Grant acknowledged the recent changes due to implications of Bill 115 and Bill 55
resulting ina loss of experience and expertise by Boards. As a result,she requested that the
Board write a letter to the Ministry outlining these special circumstances.
The following motion was moved byT. Grant,seconded by P.Jaffe and carried:
That the Chair write a letter to the Ministry to express concern about the loss of experience
and expertise due to the implementation of Bill 115 and Bill 55, and urge that consideration
be given to special circumstances faced by Boards.
b.Ontario Deflbrlllator Access Initiative (ODAI)
Exec. Supt.Sereda distributed "AED Comparisons"where AEDUnits provided bythe London
Middlesex EMS were reviewed and the following factors have been taken into consideration:
•Cost of the Unit;
•Cost of Training;and
•Cost for Maintenance and replacement parts
It was noted that TVDSB currently uses Zoll AED Plus while the London Middlesex EMS is
providing a Rescue 7 unit.
Cost of Unit
Implementation of both types of units Is based on packages.Both packages include a wall mount
case,pads,soft carry case and the base unitwith batteries.
Zoll AED Plus Rescue 7 Notes
(TVDSB)(London-Middlesex EMS)
2013 February 19...3
1433.97 2200.00**Free under the condition of the ODAI program
that 10 people receive the training on the
operation of the unit.See Training Costs
-Statements made by the
London Middlesex Public Access Defibrillator
Co-ordinator employed by London EMS
Cost of Trainina
Zoll AED Plus
(TVDSB)
Rescue 7
(London-Middlesex EMS)
Notes
No Cost*10*230.00=2300.00**
*CPR and AED use is covered as part of the
Standard First AID,CPR and AED Operation
provide by the Thames Valley District School
Board in house training.This training uses the
ZOLL AED Plus Trainers.
-Although the training is offered as free, it
requires the training of 10 teachers per unit; which
will require more than a half day of supply
coverage which translates to 1 full day of supply
costs per teacher.
**Training provided by London-Middlesex EMS is
through Red Cross which is non-transferable to
the current TVDSB provider of Active Canadian.
Future re-cellification of Red Cross trained staff
will be a potential additional cost.
Cost of Replacement Parts/Components
Zoll AED Plus (TVDSB)Notes
Pads 135.00
Replaced every 5 years ifnot used ***
Batteries 25.00
Replaced every 5 years ifnot used ***
Rescue 7 (London-Middlesex EMS)Notes
Pads 165.00-195.00
Replaced every 4 years if not used ***
Batteries 25.00-35.00
Replaced every 4 years ifnot used ***
***Based on Manufacturer's Recommendations
It was noted tliat the primary difference between the two units Is that the Zoll AED Plus
purchased by the Board has no associated training costs as itIs done In-house. The cost of
training for the Rescue 7 is significant.
2013 February 19...4
10.PUBLIC INPUT
a.Tillsonburg Accommodation Review -none
b.Western Elgin Accommodation Review -none
11.ADMiNlSTRATIVE PRESENTATIONS
a.Environmentai Education and Management Annual Report
Learning Supervisor J. Pitman presented the Environmentai Education and iVIanagement Annual
Report to the Board as per Procedure 5002 -Environmental Education and iWanagement
Program.The following information was reviewed and discussed:
•Overview and Membership;
•Ontario Eco Schools;
•Waste Minimization and Activities;
•Environmental Education Centres;
•Embedding Environmental Education into the Curriculum;
•Hazardous Waste;and
• A Glance at Future Projects for 2012-2013.
Congratulations were extended to the Committee fortheir cutting edge work and learning curve in
this area.It was noted that Trustee P.Sattler will be the new representative on the Committee for
the coming year.
Inaddition, the expansion ofenvironmental education will be beneficialfor secondary students
where the curriculum will be based using Smarter Science Investigative Processes.
\j
Current partnerships forthis program include CatfishCreek Conservation,the Ministry of Natural
Resources and the Pond Mills Conservation area site.
12.MINUTES OF THE 2013 FEBRUARY 5 BOARD MEETING
I.Confirmation of Minutes
The minutes of the Regular Board Meeting of 2013 February 5 was adopted on motion of R.
Campbell,seconded by S. Polhill.
ii.Business Arising from tlie Minutes
a.Recommendation of the First Nations Advisory Committee,2012 January 15
Director Tucker addressed the issue of enrolment of First Nations Metis Inuit (FNMI)
students at Strathroy District Collegiate Institute (SDCI)for September,2013.He advised
that the principal at was not aware of any registration/Intention of application from an FNMI
student.He noted that the Grade 9 course selection was oversubscribed following the
January 15 deadline.However, the Director confirmed that there is space for 20 FNMI
Grade 9 students beginning the 2014-2015 school year at SDCI.
Ina previous discussion with Trustee W.Huff,the Director Indicated that the student is now
registered at a different high school for Grade 9.Trustee Huff requested that the Board
look at the processes in more detail as there is a high success rate of graduating FNMI
students at SDCI;other schools can potentially do to mirror that.
It was confirmed that the London District Catholic School Board is now promoting "
enrolment to FNMI students and visiting elementary schools on-reserve to recruit for ^j
Grades 7, 8 and 9.
/
2013 February 19...5
13.STUDENT TRUSTEES'UPDATE
Student Trustee P. Forron advised the final copy of the Symposium Guide will be reviewed on
February 27. A copy will be provided to trustees In due course.
Student Trustee elections will be held at the Student Advisory Council meeting in April.
At 8:25 p.m.,the meeting recessed and reconvened at 8:30 p.m.
Trustee B.McKlnnon joined the meeting via teleconference at 8:30 p.m.
14.REPORTS FROIW THE ADMINISTRATION -none
15.REPORTS OF COMMITTEES
a.ANNUAL AUDIT COMMITTEE REPORT
Supt.K.Meeson presented the Annual AuditCommitteeReportto the trustees forthe year ended
2012August 31 In accordance with Ontario Regulation 361/10. She noted that this reportis
presented In compliance withthe Ministry of Education.
b.REPORT OF THE AUDIT COMMITTEE 2013 January 29
3:00 p.m.-4:18 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant K.Aranha (+3:21)
R.Tisdale (Chair) R.Robertson
K.Meeson J.Nicolle
J.Pratt J.Berkin
Regrets:G.Hart
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.INTERIM FINANCIAL REPORTS
Supt. Meeson advised that Ministry of Education Memorandum 2009:SB38 Interim Financial
Reporting recommends that administration provide the Audit Committee with a financial
report a minimum three times per year. Manager Pratt reviewed the 2012-2013 Interim
Financial Report based on the financial results for the three months ended 2012 November
30 and noted the report Includes the impacts of the revised enrolment estimates filed withthe
Ministry.He highlighted the $504,000 in-year change related to the impact of Bill 115 on
retirement and other employee future benefits and reminded the Committee of the PSAB
related structural deficit.Discussion regarding internally appropriated funds and Board
funded capital projects followed.A revision to the format of the accumulated surplus
summary was requested forfuture interim reports. Manager Pratt discussed the revenue and
expense summary reports noting bothwere on trackand Indicated expected results. A brief
review of the Education Program-Other (EPO)grants was provided and Supt Meeson
agreed to reporton any additionsto the EPO grants since the initial GSNannouncement.
4.IN-CAMERA-LEGAL
A motion to move In-camera was carried at 3:34 p.m. to discuss legal issues and review the
status of 15 school audit reports Issued from January 2012. The Committee reconvened in
public session at 3:46 p.m.
2013 February 19...6
15.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE AUDIT COMMITTEE -cont'd
5.ANNUAL AUDIT COMMITTEE REPORT
Supt.Meeson distributed the draft Audit Committee Annual Report to the Board of Trustees
for the year ended 2012 August 31.The Committee made minor revisions.
The following motion was moved and carried:
That the Audit Committee Annual Report to the Board of Trustees for the year ended
2012 August 31 be submitted to the Board as amended.
6.AUDIT COMMITTEE TASKS ANNUAL PLANNER
Chair Tisdale distributed a proposed Audit Committee meeting schedule identifying
responsibilities required under the Regulation.She suggested the Committee determine
meeting dates to address each responsibility and track task completion and compliance.
Supt.Meeson and Chair Tisdale will review and provide a draft at the next meeting.Member
term of appointment and reappointment under the Regulation will be confirmed at the next
meeting.
7.OTHER BUSINESS
Regional Internal Audit Manager J.Nicolle distributed International Standards for the
Professional Practice of Internal Auditing (Standards)and Internal Audit Standards:Why
They Matter.She sought input regarding topics the Committee would like included at future
meetings.Discussion followed regarding the presentation of the Regional Internal Audit Risk
Assessment on 2013 February 19.
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2013 February 19 at 2:00 p.m.
9.ADJOURNMENT
A motion to adjourn was approved at 4:18 p.m.
RECOMMENDATIONS:none
RUTH TISDALE
Chairperson
2013 February 19...7
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2013 February 5
12:15 p.m.to 2:48 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Trustee T. Grant (Chair)Elementary Principal,L.Carswell
Thames ValleyChildren's Centre, J. Gritzan Elementary Principal, R.Culhane
(Vice-Chair)Learning Supervisor (Acting),
Association for Bright Children,D.Ensing J.Clements
Autism Ontario, J. Wright Secondary Principal,L.Mills
Children's Aid Society of London &Middlesex,Secondary Vice-Principal,T.Birtch
M.Cvetkovich Superintendent of Special Education,
Chippewas of the Thames,C.Dendias K.Edgar
Community Living London, S. Wilson
FASD E.LM.O.,W.Conforzi
Learning Disabilities Association of Ontario, B.Wludkya
Thames Valley Council of Home and School
Associations,A. Morell (+12:40)
Trustee :J.Bennett
Trustee R.Campbell
Voice for Hearing Impaired Children,M.Barbeau
Regrets:Easter Seals Society,A.Morse
Epilepsy Support Centre,B.Harvey
Vanier Children's Services,B.Montminy
Guests:B. Curry, Autism Ontario,M.Deman,Elementary Principal,
L.DeVos,Elementary Principal
1.CALL TO ORDER
The meeting was called to order at 12:15 p.m. inthe London Room by Chair T. Grant.
Introductions were made.
2.CONFIRMATION OF AGENDA
The agenda was approved as printed.
3.CONFLICT OF INTEREST -none
4.MINUTES OF MEETING FROM 2013 JANUARY 08
The minutes were approved as printed.
5.BUSINESS ARISING FROM THE MINUTES OF 2013 JANUARY 08 -none
6.SPECIAL EDUCATION REPORT REVIEW
Supt.K.Edgar introduced elementary principal,M.Deman.Ms.Deman will be leading the
Special Education Report planning forthis school year and requested volunteers to sit on a
sub-committee.M.Cvetkovich,A. Morse, J. Gritzan, T. Grant,and T. Birtch will assist M.
Deman with the Special Education Report Update.
7.STRATEGIC PLANNING PROCESS,COMMITMENT #1
R.Culhane led the committee in group activities on the following areas of the Board's
Strategic Planning: for students we will...(Appendix A),for parents we will...(Appendix B),
N forthe communitywe will...(AppendixC), forstaff we will...(AppendixD)
2013 February 19...8
15.REPORTS OF COMMITTEES -cont'd
c.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -cont'd
The top three student points were:
•Provide them with meaningful learning opportunities that support their Individual needs,
encouraging self-advocacy.
•Provide training and/or mentors that will allow them to have the tools to manage
challenging situations.
• Identify and remove barriers to meet all needs:social,tech,resources.
The top three parent points were:
•Promote shared responsibility/partnerships.
•Identify and remove barriers.
•Engage parents in the learning process as partners.
The top three community points were:
•Establish,promote,maintain,monitor and evaluate ACTIVE partnerships and
collaborative to meet the needs of the students.
•Manage resources effectively and transparently
• Individual educational and community opportunities for all students to allow them to
maximize their potential.
This should become standard practice in education and community.
The top three staff points were:
•Provide multiple opportunities to engage in collaborative professional learning to build
capacity in order to support the diverse needs of each student.
•Support staff in risk-taking through collaborative,Inclusive and innovative practices with
necessary,excellent and relevant resources provided.
•Create barrier-free opportunities to work collaboratively with businesses,community
agencies and research communities to enhance and support innovation in daily practice.
The committee may consider any of these points for SEAC planning/action Items at a future
SEAC meeting.
8.DETAILED SUSPENSION DATA -none
9.EXPULSION DATA FOR STUDENTS WITH AND WIT HOUTANIEP
Year Total #of
Students
Suspended
# of Suspended Students
that had an lEP
Total#of Students
Expelled
#of Expelled
Students that had
an lEP
2009-2010 4990 1631 11 3
2010-2011 4491 1692 8 6
2011-2012 4075 1609 7 0
13556 4932 26 9
There are two types of expulsions,school only and board-wide.When a student is
suspended 6 to 20 days or who have been expelled;the student is assigned to the U-turn
program.Students in U-turn will be provided with an opportunity to stay on track with
academic needs,and personal and social educational programming to help students explore
the underlying reasons for their suspension/expulsion.The staffs include psych,social
workers and teachers.Students who are 17 years of age plus, Involved In U-turn also have
access to MPLAR (Mature Prior Learning Assessment &Recognition Program).
2013 February 19...9
15.REPORTS OF COMMITTEES -cont'd
[c.REPORTOFTHESPECIALEDUCATION ADVISORY COMMITTEE -cont'd
10.DSD WAITING LIST LETTER DISCUSSION
SEAC discussed the letter drafted by the sub-committee regarding the number of young
adults on DSD (Developmental Services Ontario)waiting lists and recommends the Board
support the letter.The following recommendation was approved at the 2013 February 6
Board meeting.
That the Board support SEAC's letter of concern regarding young adults who require
DSO services being placed on waiting lists to the Minister of Community and Social
Services and the Ministry of Education.
11.NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT
Supt.K.Edgar provided an updated report to the committee (Appendix E).
12.NEW BUSINESS
MACSE documents regarding Integrated Transition Planning for Young People with
Developmental Disabilities have been distributed to SEAC.This issue will be discussed at a
future SEAC meeting.
13.FORUM ASSOCIATION UPDATES -none
14.FUTURE MEETING DATES
Date Time Location
Tuesday,March 05,2013 11:45 am-03:00 pm London Room,Education Centre
Monday,April 08,2013 06:30 pm-09;30 pm London Room,Education Centre
Monday,May 06,2013 06:30 pm-09:30 pm London Room,Education Centre
Tuesday,June 04,2013 11:45 am-03:00 pm London Room,Education Centre
15.FUTURE AGENDA ITEMS
Number of Students by Exceptionality and Grade Report (Standing Item,K.Edgar)
Number of Students by Exceptionality and Grade Report Placement Report.(March,
K.Edgar)
SWAC/SWAU Update (March,R.Bell,J.Dowsett,M.Sereda)
Board Improvement Plan for Student Achievement (Spring 2013,K.Wilkinson)
Gifted Screening Tool (Spring 2013,J. McDowell)
MACSE Survey on BIPSA (Spring 2013)
Alternative Education Update
Behaviour Support Classroom Update
Safe Schools/Suspension Appeals
SEAC Learning Website
Student Voice Project (M.Ferdinand,Student)
TVPIC Update (A. Morrell)
SEAC Planning/Action Goals
Integrated Transition Planning for Young People with Developmental Disabilities
SEAC Budget
16.ADJOURNMENT
The meeting adjourned at 2:03 p.m. by motion.
RECOMMENDATION:none
TRACY GRANT
Chairperson
2013 February 19...10
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE 2013 February 12
4:10 p.m. to 7:26 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon B.Tucker B.Williams
T.Grant R.Tisdale S.Christie M.Sereda
M.E Smith K.Young
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2013 FEBRUARY 19 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2013 February 19 were
discussed and updated.The issue of holding Grade 8 graduations during the school day or
in the evening was raised.
It was noted that a United Way cheque presentation will be held on February 26 at 4:00 p.m.
in the Atrium of the Education Centre.The official presentation will be held at the March 5
Board meeting.
4.CORRESPONDENCE
The following correspondence has been received:
•Letter from Durham D.S.B. to Minister of Education regarding labour concerns.The letter
is available in the Trustee Conference Room for trustees'information.
•Letter to Chair Bennett regarding the 2012-13 Adult Non-Credit Language Training
Program.The letter was added to the 2013 February 19 Board agenda under
"Communications".It was noted that these are funds that are annually received and
cover all language training sites across the system.
5.STRATEGIC PLANNING
Exec.Supt.M.Sereda and Manager K.Young joined the meeting to update the Committee
on the Strategic Plan.Chair Bennett questioned the budget for the initiative. It was noted
that the Board has approved a budget of up to $150,000.Information on expenses will be
brought to the Committee as itis available.
Exec.Supt.Sereda described plans for the informal launch of the new mission and vision on
March 4.Manager Young described the list of invitees.She will advise them that the official
ceremony will be held at 5:00 p.m.Exec.Supt.Sereda noted that the formal launch of the
mission,vision and commitments is scheduled for September.
He distributed and described a power point presentation related to implementation of the
Plan.It was questioned where school councils and community consultation is built in to the
Plan.It was noted they are included in the commitment "Actively engaging our students,
staff,families and communities".It was suggested that consultation be included on the
Implementation pyramid,perhaps on the "Influence"side of the diagram.Shared
responsibility for implementation will be added to the bottom section of the pyramid Including
a definition of "shared".
2013 February 19...11
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
5.STRATEGIC PLANNING -cont'd
Headvised that the goal setting process will be changed to Include links from personal goals
to system goals. Itwas agreed to darken the bottom level ofthe pyramid denotingthe grass
roots involvement of the system to achieve the Board's mission.
Exec.Supt.Sereda sought a date to meet with trustees to discuss the commitmentsand
strategic goals. Itwas agreed to schedule a meetingfor Monday,March 4, at 6:00 p.m.
6.AWARD OF DISTINCTION CRITERIA
Chair Bennett reviewed the selection criteria for the Award of Distinction noting it is based on
the Board's Foundation Principles. Exec. Supt.Sereda advised that consideration will be
given to areas that must be amended to be in line with the newStrategic Plan.The Award of
Distinction criteria will continue with amendment in due course.
7.2013 STUDENT TRUSTEES DEBATE AND ELECTION
Supt.M.E.Smithjoined the meeting to discuss a revised process for the upcoming student
trustee debate and election in lightof the current labour issues.She suggested that the
election be held at a Student Advisory Council meeting inApril.
Itwas agreed that a communique will be sent to the schools' student bodies bythe end of
Februaryencouraging students to come forward as candidates. A message will also be sent
inthis regard through YouTube,Facebook and Twitter.Strategies to holdthe elections will
be considered for discussion at the next meeting.
8.BOARD AGENDAS
Director Tucker advised that he has received suggestions that timed items and breaks be
scheduled inthe Board agenda.The following motion was moved and carried:
That the BylawReviewAd HocCommittee mandate be revised to include consideration
of the Board Meeting agenda structure.
9.FUNDRAISING POLICY
Director Tucker described discussions with the Senior Administration related to inequities
among schools and their ability to fundraise as well as the concept ofsharing funds withthe
Board's Foundation.He noted that it Is the strong preference of TVDSB schools that their
fundralslng remain withinthe schools to meet their purposeful objectives.Advantages to
sharing funds among schools were cited.
10.FINALIZE ELGIN COUNTY COUNCIL MEETING AGENDA
The draft agenda forthe meeting with the Elgin County Council on March 5was discussed
and updated.
11.AGENDA ITEMS FOR MEETING WITH THE CITY OF ST.THOMAS MEETING
Agenda items forthe meeting withthe CityofSt.Thomas on April 15,2013,were
determined.
2013 February 19...12
15.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE CHAIRS'COMMITTEE -cont'd
12.TRUSTEES FOR PRINCIPALA/ICE PRINCIPAL INTERVIEWS
The list of trustees who indicated their interest in serving on the principal/vice-principal
interviews was presented.The following motion was moved and carried:
That the following trustees be appointed to the PrincipalA/ice-Principa!Interview
Committees:
Elementary Principal Trustees Bill McKinnon,Tracy Grant
Elementary Vice-Principal Trustees Joyce Bennett, Tracy Grant
Secondary Principal Trustees Bill McKinnon,James Todd
Secondary Vice-Principal Trustees Rob Campbell,James Todd
13.OTHER BUSINESS
a.ARC Chairs'Meeting
DirectorTucker suggested that the ARC Chairs*meeting be scheduled for March 19.
Pre-scheduled committee meetings on this date were identified. The Director will bring
back another date for consideration.
b.In-camera -Legal and Personal
The Committee moved in camera at 6:50 p.m. to discuss a legal and personal matter. It
reconvened in public session at 7:24 p.m.
14.FUTURE MEETINGS
The following Committeemeetingswere scheduled for5:30 p.m. inthe GovernorSimcoe
Room:
•February 26 (time to be determined);
•March 19;
• April 2. 16
• May 7, 21;
•June 4,18.
15.ADJOURNMENT
The meeting adjourned at 7:26 p.m. by motion.
RECOMMENDATIONS:
1.That the Bylaw ReviewAd HocCommittee mandate be revised to include consideration of
the Board Meeting agenda structure.
2.That the following trustees be appointed to the PrincipalA/ice-Principal Interview Committees:
Elementary Principal Trustees Bill McKinnon,Tracy Grant
Elementary Vice-Principal Trustees Joyce Bennett,Tracy Grant
Secondary Principal Trustees Bill McKinnon,James Todd
Secondary Vice-Principal Trustees Rob Campbell,James Todd
The recommendations were moved by R.Tisdale,seconded by J.Coghlin and carried.
2013 February 19...13
15.REPORTS OF COMMITTEES-cont'd
e.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA 2013 February 19
5:00 p.m.-5:50 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett W.Huff B.Tucker V.Nielsen
R.Campbell P.Jaffe M.Sereda M.E.Smith
D.Clark E.Kim C.Bourbonnais-B.Sonier
J.Coghlin S. Polhill (5:40)MacDonald P.Tufts
P.Forron R.Tisdale (Chair)K.Edgar K.Wilkinson
T.Grant L.Griffith-Jones K.Bushell
G.Hart S.Hughes S.Christie
K.Meeson K.Young
Regrets:B.McKlnnon M. Moynihan
B.Williams
P.Sattler,J.Todd
The Committee met in camera from 5:00 p.m. to 5:50 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3. Confidential legal, property,negotiations and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:50 p.m.
RECOMMENDATIONS:
1.That the Board accept the Offer to Purchase the Museum School which was received on
February 7,2013.
2. That the Board accept the Offerto Purchase Otterville PublicSchool whichwas received on
February 7,2013.
3.That the Board accept the Offer to Purchase North Norwich Public School which was
received on February 7,2013.
RUTH TISDALE
Chairperson
The recommendations were moved by R.Tisdale,seconded byT.Grant and carried.
2013 February 19...14
16.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE
Trustee Grant noted that the first Board of Directors meeting will be held on February 22 and 23.
b.SPECIAL EDUCATION ADVISORY COMMITTEE APPOINTMENT
The Board received correspondence from Autism Ontario seeking approval to appoint Brianne
Curry as their representative on the Board's Special Education Advisory Committee.The
following motion was moved by T. Grant,seconded by J. Coghlin and carried:
That Brianne Curry be appointed as the Autism Ontario London representative on the
Board's Special Education Advisory Committee.
c.MINISTRY OF CITIZENSHIP AND IMMIGRATION RE 2012/13 ADULT NON-CREDIT
LANGUAGE TRAINING PROGRAM
The Board received correspondence from the Ministry of Citizenship and Immigration regarding a
grant for the 2012/13 Adult Non-Credit Language Training Program.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
The following motion,presented by Trustee G. Hart,was considered:
That the following motions approved at the January 22,2013,Board meeting be reconsidered:
la.That Administration be authorized to proceed with the following Accommodation Review
Committee:
South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools
and Glencoe District High School.
1 .b.That Administration be authorized to proceed with the following Accommodation Review
Committee:
•South-Central London Elementary ARC:Aberdeen,Baling and Trafalgar Public Schools.
1 .c.That Administration be authorized to proceed with the follow Accommodation Review
Committee:
North-West Oxford Elementary ARC: A.J.Baker,Thamesford,West Missouri,Zorra
Highland Park Public Schools.
The motion was moved by J.Coghlin,seconded by T.Grant.
The reasons to reconsider were provided and included the need to have policies and procedures in
place before the ARC was established,concern over putting a high school Inan ARC with elementary
schools,the Implications of removing three schools from one of the ARCs,and the need for senior
administration and principals to focus on schools during this time of labour unrest.
In response,it was noted that there was a fulsome discussion of the ARCs at the last meeting, the
development of policies and procedures is a review process only. Including a secondary school in an
ARC will provide the opportunity to determine how the community may feel about a 7-12 model.The
three schools removed were all French Immersion schools.Removing them from the ARC provides
an opportunity to look at French Immersion in a more comprehensive way.
2013 February 19...15
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd
Aquestionwas raised interms of timing.If the decisionto proceed with ARCs was held off tothe fall,
it would delay the process by approximately one year.In addition,the process may fall intothe
middle of the election year and current Trustees may no longer be on the Board of Trustees.
Trustee Hart requested a recorded vote.
YEAS:J. Bennett, J.Coghlin,T. Grant, G. Hart, W.Huff,B. McKinnon
NAYS:R.Campbell,P.Jaffe,S.Polhill,R.Tisdale
ABSTENTIONS:Nil
Student Trustee Forron ~No
Student Trustee Kim -No
The motion was carried.
Trustee Coghlin requested that the motions be separated out.
The following motion was moved by P. Jaffe,seconded by J. Coghlin:
That the following motionapproved at the January 22,2013,Board meeting be rescinded:
15.1 .c.That Administration be authorized to proceed with the follow Accommodation Review
Committee:
North-West Oxford Elementary ARC; A.J. Baker,Thamesford,West Nissouri, Zorra
Highland Park Public Schools.
Itwas noted that moving fonivard withonlyone or two of the ARCs is not equitable to the communities
not moving fonward and as such all three should be considered,ifany.
Itwas noted that access to programming is beneficialfor ail students and as such the Board ought to
move fonvard with the ARCs.
Itwas suggested that the Board lookat the issue ofempty space before movingforwardwithother
ARCs that currently do not face this challenge.
It was questioned ifa meeting had been scheduled with Oxford County to discuss the potential
accommodation review and potential partnerships.The Director advised that a meeting can be
organized prior to the first meetings of the ARC.
The following motion was moved by T. Grant,seconded by P.Jaffe and carried:
That the Chair and the Director meet with Oxford County Council to share Information prior to
proceeding withthe South-West Oxford Elementary ARC.
YEAS:J. Coghlin, T.Grant,G. Hart, W.Huff,B. McKinnon
NAYS:J.Bennett,R.Campbell,P.Jaffe,8.Polhill, R.Tisdale
ABSTENTIONS:Nil
Student Trustee Forron -No
Student Trustee Kim -No
The motion was rejected.
2013 February 19...16
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -cont'd
The following motion was moved by P.Jaffe,seconded by S.Polhlll:
That the following motion approved at the January 22,2013,Board meeting be rescinded:
15.1.a.That Administration be authorized to proceed with the following Accommodation
Review Committee:
South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools
and Glencoe District High School.
Concern was raised over narrowing opportunities for the community and that there Is currently no
issue with empty spaces at the elementary schools In the potential accommodation review.
It was noted that the community has asked that the Board address the exodus of students to SDCl.It
was also noted that programming does not require an accommodation review;however,Senior
Administration Is giving the community an opportunity to share their views and opinion through this
process.
YEAS:G.Hart,W. Huff, B.McKinnon
NAYS:J.Bennett,R.Campbell,J. Coghlln, T. Grant, P.Jaffe,S. Polhlll, R.TIsdaie
ABSTENTIONS:Nil
Student Trustee Forron -No
Student Trustee Kim -No
The motion was rejected.
The following motion was moved by P.Jaffe,seconded by S. Polhlll:
That the following motion approved at the January 22,2013,Board meeting be rescinded:
15.1.b.That Administration be authorized to proceed with the following Accommodation
Review Committee:
•South-Central London Elementary ARC:Aberdeen,Haling and Trafalgar Public
Schools.
YEAS:Nil
NAYS:J.Bennett.R.Campbell,J. Coghlln, T. Grant, G. Hart, W.Huff,P.Jaffe,
B.McKinnon,S.Polhlll, R.Tisdale
ABSTENTIONS:Nil
Student Trustee Forron -No
Student Trustee Kim -No
The motion was rejected.
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Polhlll provided an update regarding the proposed Methadone Clinicnoting that the request
from Total Recovery has been rejected.
2013 February 19...17
21.ADJOURNMENT
The meeting adjourned at 10:20 p.m. on motion of W. Huff,seconded by J. Coghiin.
Confirmed:
r^.
hairperson
2013 February 19...18
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 FEBRUARY 19
- That the Chair writea letter to the Ministry yto express concern about the loss of experience and
expertise due to the implementation of Bill 115 and Bill 55, and urge that consideration be givento
special circumstances faced by Boards.
That the Bylaw Review Ad HocCommitteemandate be revised to includeconsiderationofthe Board
Meeting agenda structure.
- That the following trustees be appointed to the PrIncipalA/ice-Principal InterviewCommittees:
Elementary Principal Trustees Bill McKinnon,Tracy Grant
Elementary Vice-Principal Trustees Joyce Bennett, Tracy Grant
Secondary Principal Trustees Bill McKinnon,James Todd
Secondary Vice-Principal Trustees Rob Campbell,James Todd
-That the Board accept the Offer to Purchase the Museum School which was received on February 7,
2013.
That the Board accept the Offer to Purchase Otterville Public School which was received on
February 7,2013.
-That the Board accept the Offer to Purchase North Nonwich Public School which was received on
February 7,2013.
That Brianne Curry be appointed as the Autism Ontario London representative on the
Board's Special Education Advisory Committee.
That Administration be authorized to proceed with the following Accommodation Review
Committee:
•South-West Middlesex Elementary ARC:Ekcoe Central,Mosa Central Public Schools
and Glencoe District High School.
-That Administration be authorized to proceed with the following Accommodation Review
Committee:
•South-Central London Elementary ARC:Aberdeen,Ealing and Trafalgar Public Schools.
That Administration be authorized to proceed with the follow Accommodation Review
Committee:
•North-West Oxford Elementary ARC: A.J.Baker,Thamesford,West Nissouri,Zorra
Highland Park Public Schools.
That the Chair and the Director meet with Oxford County Council to share information prior to
proceeding with the South-West Oxford Elementary ARC.