5/5/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING.PUBLIC SESSION
2013 FEBRUARY 5,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
1-CALLTO ORDER
2. O CANADA
3.SPECIAL MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA
5.OFFICIAL RECORD
6.RECOGNITIONS -none
7. CONFLICTSOF INTEREST
8. CHAIR'S ANNOUNCEMENTS
9. DIRECTOR'S ANNOUNCEMENTS
10.PUBLIC INPUT"none
11 • ADMINISTRATIVE PRESENTATIONS
a.Before-and-After Day Care
12.MINUTES OF THE 2013 JANUARY 22 BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from the Minutes
13.STUDENT TRUSTEES' UPDATE
14.REPORTS FROM THE ADMINISTRATION
a.Extended French Immersion Class (Grade 7)at Roch Carrier French Immersion
Public School
15.REPORTS OF COMMITTEES
a.First Nations Advisory Committee,2013 January 15
b.Policy Working Committee,2013 January 22
c.Chairs'Committee,2013 January 29
d.Committee of the Whole - In Camera,2013 February 5
V-verbal
M -material
V
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M
V
V
V
V
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V
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M
V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA) -Update
17.NOTICE OF MOTION
18.MOTION - NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2013 FEBRUARY 5,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met inregular session on 2013 February 5 inthe Board Room at the Education Centre,
meeting in public session at 7:08 p.m. The following were in attendance:
TRUSTEES
J.Bennett (Chair) P.Jaffe
R.Campbell E. Kim (-9:30)
D.Clark B.McKinnon
P.Forron P.Sattler
T.Grant R.Tisdale
W.Huff J.Todd
G.Hart
Regrets:P.Forron
S.Polhill
Absent:J.Coghlln
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:08 p.m.
2. 0 CANADA-The meeting was opened withthe playing of O Canada.
3.MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA
The agenda was approved on motion of R. Campbell,seconded by R.Tisdale.
5.OFFICIAL RECORD
S. Christie, Supervisor,Corporate Services,read the following official record intothe minutes:
We regret to record the death of:
Sara O'Neill,a 14-year-oId student at Strathroy DistrictCollegiate Institute on 2013 January 30.
ADMINISTRATION AND
OTHERS
B.Tucker (-9:50)
K.Dalton (-9:50)
M.Sereda (-9:50)
L. Elliott (-9:50)
K.Edgar (-9:50)
L Griffith Jones (-9:50)
8.Hughes (-9:25)
K.IWeeson (-9:50)
M.iVIoynihan (-9:50)
V.Nielsen (-9:50)
M.E.Smith (-9:50)
B.Sonier (-9:35)
P.Tufts (-9:50)
K.Wilkinson (-9:20)
K.Bushell (-9:50)
S.Christie
R.Hoffman (-9:50)
H.Gerrits (-8:30)
K.Aitken (-9:50)
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
DirectorTucker requested that Exec. Supt.L.Elliott provide an update on secondary athletics.She
advised that the remaining secondary winterathleticprograms have been cancelled as a resultof
ongoinglabour issues.Students will receive a full reimbursement minusspiritwear that was
purchased by the end of February 2013.
10.PUBLICINPUT-none
2013 February 5 ...2
11.ADMINISTRATIVE PRESENTATIONS
a.Before-and-After Day Care
Manager H.Gerrits provided the following update on the Fuil-Day Kindergarten (FDK)Extended
Day Program.She advised that offering universal FDKExtended Day Program presents the
following challenges:
• Would the current third part operators be able to continue the service if there was no
minimum number of children required to operate?
•What additional custodial costs would be incurred in schools where there is not an afternoon
custodian scheduled untilat least 6:00 p.m.?
• Wouldthere be sufficient registered EarlyChildhood Educators (ECEs) available to operate
an Extended Day Program at all schools?
• What would the impact be on parent fees in order to maintain cost recovery?
• Would each municipality be able to meet the demand for financial assistance?
•If offering universal FDK Extended Day Programs,what would that mean to the current
Before-and-After School Programs serving six to 12-year-olds?
•What minimum number of children would be required for a cost recovery status?It is noted
that the Ministry has established a viability number of 20 for board operated Extended-Day
Programs.
The possible impact on TVDSB is outlined below.
• Ifa third party operator Is unable to operate when there is no minimum number of children
required, they may discontinue as it may not be financially feasible.This would mean that -
TVDSB would be required to assume the program.
•If a third party operator ceases to operate at a location, what impact will the loss of revenue
have on their overall financial sustalnability?
• ifTVDSB directly operated the Extended-Day Program there would be the need to hire two
qualified ECEs per site;therefore,increasing the demand for qualified ECEs.
• IfTVDSB directly operated the Extended-Day Program,fee collection would be required
through our Finance Department.
• IfTVDSBdirectly operated the Extended-Day Program,a staff member(s)would need to be
available from 7:00 a.m. until6:00 p.m., inthe event of an emergency or situation requiring
consultation.
•TVDSB has a commitment with the third party operator as per the Request For Proposals
process for up to 10 years.
Manager Gerrits indicated that there are many financial impacts related to offering universal FDK
Extended Day Programs.Continued collaboration and dialogue with the established TVDSB
Child Care Advisory Committee offers the ongoing opportunity for the members to exchange
ideas In order to respond to the needs of all families.
In addition,Manager Gerrits provided an overview of the newly released Ontario Early Years
Policy Frameworl<as well as an update on the EL3 and EL4 Ministry Memorandums.
The Schools First Retrofit Funding offers each board, the child care community and municipal
partners the collaborative opportunity to enhance the current child care services offered to the
families within the TVDSB region.
2013 February 5 ...3
11.ADMINISTRATIVE PRESENTATIONS cont'd
a.Before-and-After Day Care cont'd
They are able to repurpose space currently used to serve four-and-flve-year-olds in school-
based licensed child care and,space not required for instructional purposes to serve younger
children that are 0 -3.8 years of age.
School boards are responsible for managing the capital investments.TVDSB has received
approximately $2.6M in total.The funding is allotted for a three-year period ~2012/13 school
year,2013/14 school year,and the 2014/15 school year.
For the 2012/13 school year,they have allocated approximately $500,000 of the $2.5M to
repurpose the current child care space within its schools.Therefore,the remaining $2M will be
allocated over the next two years.
The following are three system priorities.
•Retrofitting child care centres within TVDSB schools.
• Offering surplus space to the child care centres housed in the school with surplus space to
serve children 0 -3.8 years of age.
•Community-based child care centres that are in financial distress due to overhead costs at
their independent location,or if their landlord is not renewing their lease,they would be
considered to access surplus space In designated schools.This would offer the centre the
opportunity to reduce overhead costs,continue to serve a community and sustain their
financial situation.
The Board's priority for Year 1 (2012/13)allocation is to focus on retrofits to the current child care
centres within its schools.Manager Gerrits indicated that the following steps have taken place:
• A meeting with each of the operators along with the CMSM for their municipality to discuss
their requirements for retrofits for the 12 centres currently within its schools was held.
• It was determined that 9 of the 12 child care centres required retrofits of their space to serve
children 0 -3.8 years of age.
•Plans were reviewed and approved collectively by the child care operator,the Ministry's
Licensing and Compliance Advisors,the CMSMs and the Board where TVDSB initiated a
meeting with its coterminous board to review the proposed priority plans for Year 1.The plan
has been submitted to the Ministry for approval.
Next Steps
• Upon approval by the Ministry, retrofits will be completed by mid-August 2013.
•TVDSB and the CMSMs are in the process of planning for the Year 2 (2013/14)Ministry
submission due January 2014.
Manager Gerrits responded to questions posed by trustees.She confirmed that out-of-area
students are not able to attend a school that offers the before-and-after program to ensure
that capacity at each school Is maintained based on retrofits and renovations that have been
completed.It was noted that viable programs that willrun for the following school year willbe
posted to the Board's website by mid-May.
In response to a question regarding viability of a before-and-after school program,It was noted
that a third-party requires a minimum of five,and in some cases up to nine students,to ensure
programming can be offered.
2013 February 5 ...4
11.ADMINISTRATIVE PRESENTATIONS -cont'd
a.Before-and-After Day Care -cont'd
The issue ofaccessibility was discussed.Itwas confirmed that there is no waitinglistinthe City
of London for financial assistance.Manager Gerrits offered to meet with Trustee Grant to help
assist families lool<ing to access the funding.
12.MINUTES OF THE 2013 JANUARY 22 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2013 January 22 was adopted on motion of P.
Jaffe,seconded by T.Grant.
b.BUSINESS ARISING FROM MINUTES
Trustee T.Grant advised that the Special Education Advisory Committee requested that the Chair
of the Board sign a letter of concern regarding young adults who require DSO services being
placed on a waiting list. As a result the following motion was moved byT. Grant,seconded by D.
Clark and carried:
That the Board Chair be encouraged to sign a letter of support along with the SEAC Chair
regarding the number of young adults on the DSO waiting lists.
Trustee G. Hart expressed his concern on the processes and issues regarding accommodation
reviews and the length of Board meetings.
Trustee R.Tisdale advised that she had driven the distance between schools related to the
Northwest Oxford Elementary ARC and had sought clarification of the scale of distance presented
in the 2013 January 22 meeting material.
13.STUDENT TRUSTEE'S UPDATE
Student Trustee E. Kim advised that the Student Advisory Committee meeting will be held on
February 27,2013.Agenda items will include Pillar Non-Profit Network -Change the World Ontario
Youth Volunteer Challenge,Finalization of Symposium Results and the upcoming Student Trustee
Election.Student Trustee Kim also provided a brief overview of the debate and election process.
14.REPORTS FROM THE ADMINISTRATION
a.Extended French Immersion Class (Grade 7)at Roch Carrier French Immersion Public School
Supt.M.E.Smith described the following report regarding the creation of an extended French
Immersion class (Grade 7)at Roch Carrier French Immersion Public School.
The Thames Valley District School Board's French as a Second Language:Immersion and
Extended Elementary independent procedure states,under Section 7.1,that "The entry point for
Extended French shall be September of Grade Seven."Section 7.5 states that "The Board will
continue to designate schools to host the Extended Program."
In November 2012,1776 surveys were distributed to the parents of Grade 5 and 6 students within
Oxford County to determine the level of interest in offering an Extended French Immersion
program at Roch Carrier French Immersion Public School effective 2013 September 01.Of the
849 surveys returned (47%),the results indicated a preliminary 10.3% of parents interested in
enrolling their children in the Extended French Immersion program for Grade 7.Based on the
surveys,there was a greater interest expressed from the parents of current Grade 5 students,
similar to the previous year's survey results.
2013 February 5 ...5
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Extended French Immersion Class (Grade 7) at Roch Carrier French Immersion Public
School -cont'd
Parents of Grade 6 students in Oxford County who showed an interest through the surveys were
offered the program for implementation in September 2013.Asof2013January 16, parents of15
students Indicated "yes"on the Intentto Register form.They continuedto contact homes In order
to receive answers from those who were undecided regarding registration oftheir Grade 6 Oxford
County children in Extended French Immersionfor September 2013.
Administrative Council met on 2013 January 21.Atthis time, the numbers do not support the
establishment of a Grade 7 Extended French Immersion class at Roch Carrier French Immersion
Public School.
The Administration responded to questions by trustees including the size ofthe school and
whether a Grade 7 Extended French Immersion class would require an additional portable on site
at an estimated cost of $10,000.
In response to a question, itwas noted that the Boardimplementedan Extended French
Immersion program in Elgin County with 21 students.
The risksof running the programwere discussed including the impacton expenditures and
whether those students intending to register follow through. Itwas noted that the Boardwould
also have to dedicate a teacher for September not knowing ifthe program would be viable.
Itwas requested the Boardimplementthe program with the interestthat is currently
expressed inthe community giventhe value that the program will offerto those students. Itwas
confirmed that there would be no additional increase in the current Board budget and suggested
that the Board move forward withofferingthe program in September.Itwas also suggested that
the Board provide this opportunity to remain competitive with other boards and programs offered
in the area.
The following motion was moved by G. Hart,seconded by B.McKlnnon:
That the Senior Administration be directed to move fonvard to establish a Grade 7 Extended
French Immersion class at Roch Carrier French Immersion Public School to commence the
2013-2014 school year.
In response to a question regarding the registration deadline,itwas notedthat students would
need to registerbefore March 1to access the program.It was agreed thatthis information would
be communicated to the community on February 6.
Responding to a question regarding transportation, itwas noted that routes have already been
established inthe existing attendance area and that itwould not be an Issue to add more stops to
current routes.
There was a request forfurther information pertaining to staffing.It was noted that principals
must provide teachers with theirassignments forthe nextschoolyear by April 18 as stated in
their collective agreement.
Director Tucker advised that he would like the Board to consider the option to offer the program
based on firm numbers. He proposed that Senior Administration be given the opportunityto look
at registration numbers following the March 1®*deadline and consider whether the program would
be sustainable ifonlyeight or nine students register.It was notedthat the Board must also
consider that an extended French Immersion program be offered for both Grade 7 duringthe
2013-2014 and Grade 8 2014-2015 school year.
2013 February 5 ...6
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Extended French Immersion Class (Grade 7)at Roch Carrier French Immersion Public
School -cont'd
The following motionwas moved byT. Grant,seconded by D.Clark:
That the motion related to establishing a Grade 7 Extended French class at Roch Carrier
French Immersion PublicSchool to commence the 2013-14 school year be deferred to the
February 19, 2013 Board meeting for consideration.
The following amendment was moved byT. Grant,seconded by D.Clarl<and carried:
That the motion to defer related to establishing a Grade 7 Extended French Immersion class
at Roch Carrier French Immersion Public School to commence the 2013-14 school year be
amended to return to the Board on March 26,2013.
The following deferred motion as amended was approved on motionofT. Grant,seconded by D.
Clark:
That the motion related to establishing a Grade 7 Extended French class at Roch Carrier
French Immersion Public School to commence the 2013-14 school year be deferred to the
March 26,2013 Board meeting for consideration.
15.REPORTS OF COMMITTEES
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE 2013 JANUARY 15
3:05 p.m.to 4:40 p.m.
MEMBERS
W. Huff(Chair)
M.Burch,Chippewas of the Thames
D.Grosbeck,Chippewas of the Thames
B.McKlnnon,Trustee
P.Sattler,Trustee
G.Hope,Oneida Nation of the Thames
L.Nicholas,Munsee-Delaware Nation
Regrets:S.Smith
ADMINISTRATION AND OTHERS
L.Elliott,Executive Superintendent,Program Services
L Pressey,Program Services
L Mills,Principal,Thames SS
C.Vitsentzatos,Vice Principal,Saunders SS
B.Nielsen,Saunders SS (+3:18)(-4:19)
D.MacPherson,H.B.Beal SS
J.Fitzsimmons,Lambeth Public School
K.Aitken,Corporate Services
S.Powell,Vice-Principal,Westminster SS
P.Thompson,Principal,Saunders SS (-3:08)
1.CALL TO ORDER
The meeting convened at 3:05 p.m. inthe Cultural Centre at Saunders Secondary School.
2. APPROVALOF AGENDA- The agenda was approved as printed by motion.
3.CONFLICTS OF INTEREST -none
4.REPORT OF MEETING -2012 November 20 -provided for information
5.BUSINESS ARISING FROM MINUTES -none
6.PROGRAM SERVICES UPDATE
Exec. Supt.L.Elliottdistributed an update from Program Services including the following:
2013 Februarys ...7
15.REPORT OF THE COMMITTEE-cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
FNMl Education Advisor Search
• Position posted last October - two rounds of interviews conducted;
•Advertisement in the Globe and Mail in December;posting closed on 2013 January 2;
additional applicants will proceed to interview process.
A member noted that they would prefer a First Nation individual to fill the position.
Elder in Residence Initiative
•funded by the Ministry of Education at $15,000;
• working with Southwest Ontario Aboriginal Health Access Centre;
• approximately six schools,with six hours for Elders to work with school per week over 35-
week period;
Elder in Residence Initiative -cont'd
•application process;and
•consideration of the number of students who have self-identified,positive teacher and
principal stance,as well as the special proposal to involvean Elder within their school
culture.
Student Achievement Collaborative Inauirv -$50.000
•Elementary - to focus on Improving Grade 3 EQAO literacy results
•Secondary - to focus on improving OSSLT results
• Funded bythe Ministry of Education to support teacher collaboration -release time
Culture Camp -Grade 7 and 8 Students -$15.000
a. Continuing the Journey:A Preiiminary Report on the Implementation of the Ontario First
Nation,Metis and Inuit Education Policy Frameworl<
Exec. Supt. Elliottreviewed the Preliminary Report on the Implementation of the Ontario
First Nation, Metis and Inuit Education Policy Framework.Following the launch of the
Aboriginal Education Strategy,the Ministry of Education recognizes that Aboriginal
education continues to be a key priority and,therefore,is committed to reporting on
implementation progress every three years. The report outlines the following key areas:
Highlightsof Activities and Key Accomplishments;
Using Data to Support Student Achievement:
Supporting Students;
Supporting Educators
Engagement and Awareness Building
Voluntary Aboriginal Student Self-Identification
Proposed Design of Baseline Data on Aboriginal Student Achievement
Cohorts;and
Baseline Year.
Exec. Supt.Elliott requested that the Committeereviewthe Questions forConsideration
for submission to the Ministry at the end of January.
2013 Februarys ...8
15.REPORT OF THE COMMITTEE -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
6.PROGRAM SERVICES UPDATE -cont'd
It was agreed that the report will be taken back to communities for additional
consideration.Comments are to be forwarded via email to Exec. Supt.Elliott on or
before Friday,January 25, for final submission to the Ministry of Education on 2013
January 31.
b. Elementary and Secondary Native Language Staffingand Program Delivery Independent
Procedure
Exec. Supt.Elliott highlighted the final version of the Elementary and Secondary Native
Language Staffing and Program Delivery independent procedure.She noted that there
may be more changes to the document based on the curriculum and advised that no no
public input was received during the posting period.
In response to a question,it was noted that the Ministry of Education requires 12
students rather than 8 as previously required to run a program.
7.PRINCIPALS'UPDATE
a.Thames Secondary School
Principal L.Mills provided the following update on FNMI students currently attending
Thames Secondary School.
September 2012
•FNMI lunch planning continues with lunch being held In Room 140 where on-reserve
counsellors are available.
October 2012
•October 4-Thames Secondary School hosted the ONECA (Ontario Native
Education Counselling Association)meeting where members were invited to join the
school social which involved the instruction of the Iroquois dance styles.The social
was offered to all Interested staff and students.Ray John Junior and a group of FNMI
students led the dancing.Oneida Life Long Learning provided a light snack.
•The 4^R Mentor/Mentee Program hosted a lunch to recruit Grade 9 FNMI students
who may be interested in learning more about the eight-week program.A tentative
date has been set for 2013 October 18.
•FNMI lunches continue on a bi-weekly basis hosted by Oneida and Munsee-
Delaware Education.
• N'Amerind Friendship Centre will be hosting a lunch on 2013 October 23 to network
with Urban Population re the Centre's Youth Opportunities/Programs.
•The Youth Team will be promoting their education awards on 2013 November 19 at
the Friendship Centre in recognition of the achievements of Urban Aboriginal Youth.
November 2012
•November bi-weekly luncheons continued with Oneida First Nations.
• The 4^^RPeer Mentoring Program completed its first session in late November and will
continue on Monday's beginning in February following the Cultural Leadership Camp.
December 2012
•Candy bags were provided to students by Oneida Nation of the Thames and
Chippewas First Nations.
•Three students will be attending the Cultural Leadership Camp in partnership with the
4^*^RPeer Mentoring Program from February 1-3.
2013 February 5 ...9
15.REPORT OF THE COMMITTEE -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
7.PRINCIPALS'UPDATE -cont'd
a.Thames Secondary School -cont'd
• Grade 8 students completed a survey forthose students who choose to participate in
a longitudinal study with the 4"^RPeer Mentoring Program which tracks FNMl
educational success.
• FNMl students are able to attend various H.B.Beal Secondary School athletic
programs including hockey and wrestling.
• The N'Amerind Friendship Centre hosted an educational Award Banquet Nightfor
urban Grade 9 students in recognition for their achievements in Grade 8. Urban
Grade 12 students were also recognized for fulfilling their graduation requirements.
Other awards Included arts,athletics,course subjects,and tech/shop classes.
• A senior student was involved in the FNMl Student Success meetings with the 4^^R
Peer Mentoring Program. The program will continue on Monday's beginning In
February,following the Cultural Leadership Camp.
b.Lambeth Public School
Principal J.Fitzsimmons provided the following update from Lambeth Public School:
•Report cards will be sent home on February 8.It was suggested thatthe local radio
station advertise this to keep parents informed as there have been issues of
students not bringing their progress reports home.
•Many parents attended the holiday concerts in December with First Nations student
performers.
• The school is presently workingon a number ofTransition items including:
o Grade 8 information evenings at Saunders,H.B.Beal and Thames Secondary
Schools:
o Mergerproject with Rae John Junior and Antler RiverElementarySchool to
support student transition to high school; and
o Nursing students are coordinating events for transitioning from Standing Stone
Elementary to Delaware Central and Lambeth PublicSchools.
• ATrack and Fieldworkshop at Western University will be held in February for FNMl
students.
• An FNMl student represented Canada in Florida in December for football where the
team won the international conference.
• An FNMl student will also represent Canada for hockey in Sweden.
c.Saunders Secondary School
Vice-Principal C. Vltsentzatos provided the following update relating to FNMl students at
Saunders Secondary School.
Grade 8 Transitions
•Grade 8 Learning Support Teacher breakfast was held on 2012 November 23.
•Grade 8 tours were held during the weeks of November 26 and December 3.
Students received a tour by FNMl students from The 4*''R Leadership Class if they
were unable to attend previously.
• Grade 8 Open House was held on 2013 January 9 withover 600 people in
attendance.A total of 275 information packages were distributed at that time.
Credit Rescue
ACredit Blitz initiative held last week wrapped up on January 14.This initiative was a
four-daycredit rescue event that allowed over 100 students the opportunity to complete
outstanding assignments. Ofthe 109 students who participated,27 were FNMl students.
2013 Februarys ...10
15.REPORT OF THE COMMITTEE-cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
7.PRINCIPALS'UPDATE -cont'd
c.Saunders Secondary School -cont'd
Credit Rescue -cont'd
Many assignments were completed and are inthe process of being marked by teachers.
C.Camiiio is also organizing another credit rescue opportunity for FNMI students January
16,2013.The data will be reviewed at the end of the semester and they are anticipating
great success.
Credit Recovery
C. Camiiio has been hired by Program Services for one class per week to offer credit
recovery opportunities to FNMI students.Currently students are recovering Onelda
credits with other courses offered next semester.
First Nations Student Success Team
The First Nations Student Success Team (FNSST)has met twice this semester withthe
next scheduled meeting on 2013 February.Semester 1 data and at-risk students will be
discussed.The First Nations Co-operative Education has 10 students registered for the
course.Itis anticipated that another 10 students will be registered before the end of this
semester.
d. H.B.Beal Secondary School
Principal D.MacPherson provided the following report regarding FNMI students of H.B.
Beal Secondary School:
• Friday lunches continue to be successful thanks to Community Education staff;
•mentor program sessions will continue beginning in February;
•4*^R Cultural Leadership Camp -nine students will attend atthe Tim Morton's site in
Brantford from February 1-3;
•student data regarding attendance,credit accumulation,community service hours,
programming and current progress will continue to be tracked;
• First Nations Family Fun Night (February 7)
o parents and potential Grade 8 students are invited to attend to participate in
swimming,gym activities,computer labs,games,crafts and weight room;
o transportation from each community will be provided;
o a light dinner will be served at 6:00 p.m.;
o parents are welcome to join In the activities ;
o this is a free event that is supported through the Urban and High Priority Schools
Initiative;
o CamH staff and N'AmerInd staff are invited to participate.
It was agreed that D.MacPherson will draft a template for all schools to track student
data.
8.COMMUNITY UPDATE
a.Chippewas of the Thames First Nation
D.Grosbeck advised that the REAL program for students that focuses on leadership and
First Nations culture had a good turnout.
b.Munsee-Delaware Nation
L.Nicholas advised that they are still in the process of negotiating the Tuition Agreement
with Chippewas of the Thames.
2013 February 5 ...11
15.REPORT OF THE COMWIITTEE -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
8.COMMUNITY UPDATES -cont'd
b.Munsee-Delaware Nation -cont'd
The community has been focusing on student success at Saunders Secondary School.
A Career Fair will be held at the Oneida Community Centre on May 21 for elementary
students and May22 for secondary students.The theme will focus on science and
technology.More information will be available shortly.
c.Oneida Nation of the Thames
LifeLong Administrator G. Hope noted that a successful Indigenous Night was held In
November for students.
They are also inthe preliminary stages of discussing an expansion at Standing Stone
Elementary with the Band's Capital Planning Committee.
9.ADDITIONAL ITEMS
a.September,2013 Enrollment -Strathroy District Collegiate Institute (SDCl)
D.Grosbeck requested that the Board review the admittance of on-reserve FNMI
students to attend Strathroy District Collegiate Institute (SDCl) for the 2013-2014 school
year as itis geographically closer in proximity than the other three high schools listed in
the Tuition Agreement.She noted that there are approximately 20 Grade 8 students from
the three Nations expressing interest.
The following recommendation was moved by D.Grosbeck,seconded by L.Nicholas:
That the Board consider that students from Oneida Nation of Thames,Munsee-
Delaware Nation and Chippewas of the Thames First Nation be eligible to attend
Strathroy District Collegiate Institute for the school year 2013-2014.
Exec. Supt.Elliott assured the Committee that the Board's Capital Planning Co-ordinating
Committee will be apprised priorto the 2013 February 5 Board meeting where the Issue
willbe discussed by trustees.She cautioned that if the recommendation is supported by
trustees,all students living on-reserve would be eligible to attend SDCl and enrollment
numbers would be based on the current on-the-ground capacity (OTG).
b.Safety of First Nations Students
The Committee discussed FNMI student safety due to "idle No More"as there have been
recent instances concerning student safety that have taken place. Chair Huffprovided a
background overview of the issues First Nations continue to face. He noted that First
Nations individuals urge the government to honour and respect all treaties and First
Nations rights.
c.Update on London Secondary School ARC
Principal L.Mills advised that the Accommodation Review Committee met on January 7
where the main recommendation was to keep one of the two schools open (Thames
Secondary School and/or Sir George Ross Secondary School). Public input will be
received on February 13.For those who would liketo present,the deadline to submit a
Presenters'Package is 10 school days prior to the meeting.The Presenters'Package
form is available on the Board's website.The committee will present its final report on
February 27 at Clark Road Secondary School.
2013 Februarys ...12
15.REPORT OF THE COMMITTEE -cont'd
a.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
10.FUTURE MEETING DATES
The next meeting was scheduled for 2013 February 19 at the Education Centre.
11.ADJOURNMENT-The meeting adjourned at 4:50 p.m. by motion.
RECOMMENDATION:
That the Board consider that students from Oneida Nation of Thames,Munsee-Delaware Nation
and Chippewas of the Thames First Nation be eligible to attend Strathroy District Collegiate
Institute for the school year 2013-2014.
W.HUFF
Chairperson
The recommendation was moved by W.Huff,seconded by P.Sattler.
It was noted that the Capital Planning Co-ordinating Committee reviewed enrolment versus
capacity for the next five years.Exec.Supt.Dalton noted that there is not enough space to
accommodate another Grade 9 class at SDCI for the 2013-2014 school year.She did,however,
note that the school can program 20 students per year over a five-year period beginning in the
2014-2015 school year.
A request for clarification on the recommendation from the Committee was sought.It was noted
that the request was initially as a result of one student requesting to attend SDCI for the Grade 9
year from Chippewas of the Thames First Nation.
The Tuition Agreement was discussed and it was noted that Chippewas of the Thames First
Nation students are permitted to attend SDCI if space is available.Most on-reserve students
who express interest in attending SDCI do so because of the 80%graduation success rate and
the proximity in distance between Chippewas of the Thames First Nation and Strathroy.
Director Tucker advised that he is sympathetic to the desires of community:however,he
indicated that the Board has fulfilled the intention of the recommendation.The numbers were
reviewed closely,timetable challenges were discussed and Executive Council took a critical look
at the next five-to-seven years in terms of capacity and timetable ability. He noted that it is a
challenge to offer enrolment at SDCI for FNMI students for the 2013-2014 school year.
It was noted that the Board must determine annually whether enrolment projections allow for
additional students to attend SDCI and this is currently not possible.The Board is in compliance
with the Tuition Agreement.
Trustee Jaffe requested that the matter be referred to the Director for further consideration and
review.The following motion was moved by P.Jaffe,seconded by T.Grant and carried:
That the issue of allowing students from Oneida Nation of the Thames,Munsee-Delaware
Nation and Chippewas of the Thames First Nation be eligible to attend SDCI for the 2013-
2014 school year be referred to the Director for further study and report back at the 2013
February 19 Board meeting.
2013 Februarys ...13
15.REPORT OF THE COMMITTEE-cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE 2013 JANUARY 22
3:05 p.m.to 3:50 p.m.
MEMBERS ADMINISTRATION AND OTHERS
B.McKlnnon (Chair)T.Grant B.Tucker S.Christie
0.Clark R.Tisdale K.Meeson
Absent:W.Huff
Trustee Visitor; J.Todd (3;30)
1. APPROVAL OF AGENDA-The agenda was approved on motion.
2.CONFLICTS OF INTEREST -none declared
3.COMMITTEE REPORT OF 2012 NOVEMBER 27 AND 2013 JANUARY 22 TRACKING
SHEET -The Committee report of November 27, 2012, and the January 22, 2013, tracking
sheet were provided for information.
Long-outstanding items on the Tracking Sheet were questioned.DirectorTucker suggested
that the Attendance Areas for Students policyand procedure be removed fromthe listinlight
of revisions to the procedure requiring parents to apply fortransportation annually. Itwas
suggested that the notwithstanding clause in the procedure be considered.
An umbrella policy is being drafted for the Partnerships and Sponsorship policyfor
consideration by the Committee in the spring.
The Boundary Review policy and procedure Is under development.
It was noted that the Broader Public Sector Expense Directive regarding expense
reimbursement indicates that receipts must be provided for all expenses.It was requested
that the procedure be brought to the Committee as expeditiousiy as possible to consider
issues raised related to spending limits,hospitality,etc.
A review of the timelines for criminal background checks for volunteers was requested.
4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT
a.Transportation Policy
Supt K.Meeson joined the meeting to report on publicinput received on the draft
Transportation policy.She provided copies ofthe draft policy statement that was posted
to the website along with a revised policy statement as developed by the Transportation
Ad Hoc Committee.She noted that two pieces of input were received related to adverse
weather.
It was suggested that the service agreement be added to the policy as a resource
document.The following motions were moved and carried:
That the draft Transportation policy,as amended,be fonwarded to the February 5,
2013,Board meeting for approval.
2013 February 5...14
15.REPORT OF THE COMMITTEE -cont'd
b.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT -cont'd
a.TRANSPORTATION POLICY -cont'd
That the Thames Valley District School Board/Southwestern Ontario Student
Transportation Services service agreement be posted to the Board's website as a
resource to the Transportation policy.
b.Video Surveillance Procedure
Director Tucker described the process for accessing video surveillance on Issues related
to staff conduct.He noted that during the input period, no Input was received.The
following motion was moved and carried:
That the revised Video Surveillance procedure be forwarded to the February 5,2013,
Board meeting for Information.
5.DRAFT POLICIES/PROCEDURES -none
6.DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION -none
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -
none
9.OTHER BUSINESS-none
10.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,February 26,2013,at 3:00 p.m., in the
Governor SImcoe Room.
11.ADJOURNMENT
The Committee adjourned at 3:50 p.m.
RECOMMENDATION:
1.That the draft Transportation policy,as amended,be approved.
2.That the Thames Valley District School Board/Southwestern Ontario Student Transportation
Services service agreement be posted to the Board's website as a resource to the
Transportation policy.
BILL MCKINNON
Chairperson
The recommendations were moved by B.McKlnnon,seconded by J.Todd and carried.
Trustee Huff explained his absence because of the change In the start time.
.j
2013 February 5 ...15
15.REPORT OF THE COMMITTEE -cont'd
0.REPORT OF THE CHAIRS'COMMITTEE 2013 JANUARY 29
5:30 p.m.to 7:45 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon L.Elliott S.Christie
T.Grant R.Tisdale
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2013 FEBRUARY 5 BOARD AGENDA
The agendas for the in-camera and public Board meetings of 2013 February 5 were
discussed and updated.
4.CORRESPONDENCE
The following correspondence is available Inthe Trustee Conference Room for trustees'
information:
• letter from Superior-Greenstone D.S.B. to Ministerof Education regarding Reg.274/12
Hiring Practices;
•letter from Peel D.S.B. to Minister of Education regarding Bill 115-Putting Students First.
5.STRATEGIC PLANNING
The budget to develop the Board's Strategic Plan will be reviewed at the next Chairs'
Committee meeting. Exec. Supt.M.Sereda and Manager K.Young will be invited to attend
to discuss the budget and the formal launch in February,2013.
6.IN CAMERA-PERSONAL
The committee moved in camera at 5:30 p.m. to discuss a personal matter. It reconvened in
public session at 6:38 p.m.
7.SO INTERVIEW PROCESS
The process to hold the Supervisory Officer interviews was discussed.
8.SO INTERVIEWS
It was noted that the Supervisory Officer interviews will be held on April 17 and 18 with
deliberations ifrequired on April 19. Itwas agreed that Chair Bennett and Trustee McKinnon
will serve on the Interview Committee.
9.AGENDA ITEMS FOR MEETING WITH ELGIN COUNTY COUNCIL
Chair Bennett sought agenda items for the meeting withElginCounty Councilon March 5.
Facility partnerships,Co-buildopportunities, the Western ElginARC recommendation and
funding re DunwichDutton, FDKscheduling, and information sharing were suggested.The
meeting will be held in the TVDSB Board Room.
10.ARC MOTIONS
A trustee request to rescind the motions to establish three Accommodation Review
Committees approved at the January 22 Board meeting was discussed.The process will be
reviewed with the trustee.
2013 Februarys ...16
15.REPORT OF THE COMMITTEE -cont'd
0.REPORT OF THE CHAIRS'COMMITTEE -cont'd
11.AWARD OF DISTINCTION COMMITTEE APPOINTMENT
Following upon the discussion at the January 15 Committeemeeting,Chair Bennett sought
the names of trustees who were interested in serving on the Board's Award of Distinction
Committee.She reported on system representation on the Committee.
The following motion was moved and carried:
That Trustee Grant be appointed to the Award of Distinction Committee.
12.UPCOMING BOARD PRESENTATIONS
It was confirmed that a presentation on Before and After Day Care has been scheduled for
the February 5 Board meeting. Exec. Supt.Elliott will determine if information related to the
Ministry of Education's ELSmemo will be included.
13.OTHER BUSINESS
a.February 4 ARC Process Meeting
Chair Bennett described information to be discussed at the February 4 ARC Process meeting.
14.FUTURE MEETINGS
The following Committee meetings were scheduled for at 5:30 p.m.:
•February 12, 26,2013;
•March 19;
• April 2. 16
• May 7,21;
•June 4,18.
15.ADJOURNMENT
The meeting adjourned at 7:45 p.m.by motion.
RECOMMENDATION:
That Trustee Grant be appointed to the Award of Distinction Committee.
J.BENNETT
Chairperson
The recommendation was moved by R.Tisdale,seconded by D.Clark and carried.
2013 February 5...17
15.REPORT OF THE COMMITTEE -cont'd
d.REPORT OF THE COMMITTEE OF THE WHOLE -IN CAMERA 2013 FEBRUARY 5
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett
R.Campbell
D.Clark
T.Grant
G.Hart (5:30)
W. Huff (10:00)
Regrets:P.Forron,
S.Polhill
Absent:J.Coghlin
P.Jaffe
E. Kim (-9:30)
B.McKinnon
P.Sattler
R.Tisdale (Chair)
J.Todd
B.Tucker (-9:50)
K.Dalton (-9:50)
L. Elliott (-9:50)
M.Sereda (-9:50)
K.Edgar (-9:50)
L.Griffith-Jones (-9:50)
S.Hughes (-9:25)
K.Meeson (-9:50)
M.Moynlhan (-9:50)
V.Nielsen (-9:50)
M.E.Smith (-9:50)
B.Sonler (-9:35)
P.Tufts (-9:50)
K.Wilkinson (-9:20)
K.Bushell (-9:50)
S.Christie
R. Hoffman (-9:50)
The Committee met in camera from 5:03 p.m. to 6:25 p.m.and from 10:00 p.m. to 10:10 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST
No conflicts of interest w/ere declared.
3. Confidential property,negotiations and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 10:10 p.m.
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of February 5,2013,related to a
resignation to retirement be approved.
2.That the Teacher on Special Assignment (TOSA),Student Pathways to Success position be
converted to a Learning Co-ordinator,Student Success and Secondary Curriculum position.
RUTH TISDALE
Chairperson
The recommendations were moved by R.Tisdale,seconded by D. Clark and carried.
5.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)-Update
Trustee Sattler advised that Exec.Supt.M.Sereda attended the pre-symposium to discuss the
collective bargaining process.She noted that the Premier designate also attended for her first
official public appearance.The next regional meeting will be held 2013 April6.
2013 February 5 ...18
6.NOTICE OF MOTION
Trustee G. Hart presented the following Notice of Motion.
That the following motion passed at the January 22,2013 Board meeting be reconsidered.
1.That Administration be authorized to proceed with the following Accommodation Review
Committees:
a.South-West Middlesex Elementary ARC:Ekcoe Central, Mosa Central Public Schools;
b.South-Central London Elementary ARC:Aberdeen,C.C.Carrothers,Ealing,Princess
Elizabeth,Tecumseh,Trafalgar Public Schools;
c. North-West Oxford Elementary ARC: A.J. Baker,Thamesford,West Nissouri,Zorra
Highland Park Public Schools.
7.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
8.ADDITIONAL ITEMS -none
9.QUESTIONS/COMMENTS BY MEMBERS -none
The committee recessed at 9:50 p.m. It reconvened In-camera at 10:00 p.m. It reconvened in public
session at 10:10 p.m.
10.ADJOURNMENT
The meeting adjourned at 10:15 a.m. on motion of P. Jaffe,seconded by R. Campbell.
Chairperson
2013 February 5...19
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 FEBRUARY 5
-That the Board Chair be encouraged to sign a letter of support along with the SEAC Chair
regarding the number of young adults on the DSO waiting lists.
-That the motion related to establishing a Grade 7 Extended French class at Roch Carrier
French Immersion Public School to commence the 2013-14 school year be deferred to the
March 26,2013 Board meeting for consideration.
-That the issue of allowing students from Oneida Nation of the Thames,Munsee-Delaware Nation and
Chippewas of the Thames First Nation be eligible to attend SDCI for the 2013-2014 school year be
referred to the Director for further study and report back at the 2013 February 19 Board meeting.
That the draft Transportation policy,as amended,be approved.
That the Thames Valley District School Board/Southwestern Ontario Student Transportation
Services service agreement be posted to the Board's website as a resource to the Transportation
policy.
-That Trustee Grant be appointed to the Award of Distinction Committee.
-That the motion approved at the in-camera session of February 5,2013,related to a resignation to
retirement be approved.
-That the Teacher on Special Assignment (TOSA),Student Pathways to Success position be
converted to a Learning Co-ordinator,Student Success and Secondary Curriculum position.