6/11/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2013 JUNE 11,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Royal Roads Public Sctiool
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD
6.RECOGNITIONS V
a.Jessie MacAIpine,Huron Park Secondary School (Woodstock)-2013
Intel International Science Affair Award
b.Lisa Mercer -Breakfast of Champions Award
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2013 MAY 27 SPECIAL BOARD AND 2013 MAY 28 M
REGULAR BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.Board Decision Re London Secondary Vocational &Technology M
Program ARC (Clarke Road,H.B.Beal,Montcalm,Saunders,Sir George
Ross,and Thames Secondary Schools)
b.Board Decision Re Central London Elementary ARC (Bishop M
Townshend,Lord Roberts French Immersion,Lome Avenue,and St.
George's Public Schools)
V-verbal
M -material
15.REPORTS FROM COMMITTEES
a.First Nations Advisory Committee,2013 May 21 M
b.Budget Advisory Committee,2013 May 21 M
c.Policy Worlcing Committee,2013 May 28 M
d.Long-Term Community Partnerships Committee,2013 June 3 M
e.Chairs'Committee,2013 June 4 M
f.Committee of the Whole - In Camera,2013 June 11 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
b.Correspondence from Ministry of Education Re Ontario's Education M
Strategy
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2013 JUNE 11,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2013 June 11 inthe Board Room at the Education Centre,meeting
in public session at 7:10 p.m.The following were in attendance:
TRUSTEES
J.Bennett (Chair)
R.Campbell
D.Clark
J.Coghlin
P.Forron
T.Grant
W.Huff
G.Hart
P.Jaffe
E.Kim
B.McKinnon
8.Polhlll
P.Sattler
R.Tisdale
J.Todd
ADMINISTRATION AND
OTHERS
B.Tucker
K.Dalton
L.Elliott
C.Bourbonnais-MacDonald
K.Edgar
L.Griffith Jones
8.Hughes
K.Meeson
M.Moynihan
V.Nielsen
B.Sonier
P.Tufts
K.Wilkinson (-10:30)
K.Bushell
B.Williams
K.Young
S.Young
K.Aitken
D.MacPherson
M.Deman
J.Pitman
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:10 p.m.
2./3.O CANADA AND MUSICAL PRESENTATION
The appreciationofthe Boardwas extended to Royal Roads Public School Grade 7/8 Band and
Conductor L.McCarthyfor leading inthe singing ofO Canada and the performance of three musical
selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of J. Coghlin,seconded by P. Jaffe.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.Jessie MacAlpine, Huron Park Secondary School (Woodstock)-2013 Intel International
Science Fair Award
J. Pitman introduced J. MacAlpineof Huron Park Secondary School, the recipient ofthe 2013
Intel International Science and Engineering Fairaward in Phoenix,Arizona.She was among the
top winners fordevelopinga malariamedicationusing mustard oil as an Apicomplexan-targeting
drug therapy for plasmodium falciparum. Inaddition,she was offered a scholarship to the
University ofToronto where she will worktoward her biochemistry degree.
J.MacAlpine thanked several individuals and organizations including the Boardforthe
recognition.
b.Lisa Mercer -Breakfast of Champions
Supt.K.Edgar recognized L.Mercer,a recentgraduate ofSir Frederick Banting Secondary
School whowas the recipientofa mental health award at the BreakfastofChampions.L.Mercer
serves as the Co-Chair ofthe Student AdvisoryCouncilon Mental Health forthe Board and is an
advocate for students who struggle with mental health challenges.
L.Mercerthanked the Boardforthe opportunity to have worked in this capacitythroughout high
school, and to her circle of support that help her on a daily basis.
2013 June 11...2
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett advised that she attended a spring concert at Evelyn Harrison Public School where
students fromJunior Kindergarten to Grade 8 performed together under the directionof Mr.L.Phi.
Chair Bennett and Trustee T.Grant had an opportunity to attend the School-Within-a-Col!ege
celebration.
9.DIRECTOR'S ANNOUNCEMENTS
Director Tucker congratulated the Lawson Award recipients.He thanked the familyof Colonel Tom
Lawson for their continued support and sponsorship of the award for the past 35 years.Director
Tucker noted the commitment from both the familyof Colonel Lawson and the Board speaks to the
value of community partnerships.
10.PUBLIC INPUT-none
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2013 MAY 27 SPECIAL BOARD MEETING AND 2013 MAY 28 REGULAR
BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the 2013 May 27 Special Board meeting and 2013 May 28 Regular Board
meeting were adopted on motion of R.Campbell,seconded by J.Todd.
b.BUSINESS ARISING FROM MINUTES -none
13.STUDENT TRUSTEE'S UPDATE
Student Trustee P. Forron advised that the last Student Advisory Council meeting of the year was
held on 2013 June 5 where they welcomed new schools to the table,as well as introduced the 2013-
2014 Student Trustees.
It was noted that the new Student Development Guide will be circulated in September.
14.REPORTS FROM THE ADMINISTRATION
a.Board Decision Re London Secondary Vocational &Technology Program ARC (Clarke
Road,H.B.Beal,Montcalm,Saunders,Sir George Ross,and Thames Secondary
Schools)
Exec.Supt.K.Dalton,Supt.M.Mpynihan and Exec.Officer K.Bushell of the Capital Planning
Co-ordinating Committee reviewed the Senior Administrative recommendations and response
regarding the London Secondary Vocational and Technology Program Accommodation Review
Committee Report (Clarke Road,H.B.Beal,Montcalm,Saunders,Sir George Ross and Thames
Secondary Schools).
Exec.Supt.Dalton spoke to the public input received on 2013 May 14 from the three
organizations regarding technology.She noted Senior Administration is supportive of technology
programs in Thames Valley and Is in agreement with the Canadian Manufactures and Exporters,
South Western Ontario Branch;Excellence in Manufacturing Consortium and the London
Regional Manufacturing Council that technology programs should continue to be enhanced,
improved and increased to meet the present needs of the Canadian job market.
The following motion was moved by R.Tisdale,seconded by J. Coghlin and carried:
That the student populations of Sir George Ross Secondary School and Thames
Secondary School be combined at one facility to create a "Vocation School of
Excellence".
2013 June 11...3
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Board Decision Re London Secondary Vocational &Technology Program ARC (Clarke
Road,H.B.Beal,Montcalm,Saunders,Sir George Ross,and Thames Secondary Schools)
-cont'd
As Chair of the ARC,Trustee R.TIsdale acknowledged the students in Thames Valleythat
require additional supports and services within a smaller school environment.Itis in the best
Interest for vulnerable and at-rlsk student to be accommodated at one smaller facility and
maintain a school that purposely focuses on vocational education.
Discussion ensued in support of the motion to meet the individual needs for students with
sensory,mental health and other learning and development disabilities.Opportunities and
possibilities for this Identified large group of students were recognized by creating a "Vocation
School of Excellence".
Concern was raised in regards to the per student funding formula noting student needs within
Thames Valley must be considered and that the Board must look at viability.
Poll Vote:
YEAS:J.Bennett,R.Campbell,D. Clark, J. Coghlin, T.Grant,R.TIsdale,J. Todd,
W. Huff. P.Jaffe,B.McKinnon,S. Polhlll, P.Sattler
NAYS:G.Hart
Student Trustee P.Forron -yea
Student Trustee E. Kim -yea
The following motions were moved by R.TIsdale,seconded by S. Polhlll and carried:
That the Sir George Ross Secondary School at 365 Belfield Street,London,ON, N5Y
2K3 be closed as of 2014 June 30.
That the students of Sir George Ross Secondary School be accommodated at Thames
Secondary School as of 2014 June 30.
Trustee TIsdale advised that the 2013 April23 requested supplementary information to the Senior
Administrative response to the London Secondary Vocational and Technology Program
Accommodation Review Committee report,regarding the facilities of Sir George Ross and
Thames Secondary Schools was considered when bringing forward the motions.
Trustee Polhlll noted that the ARC did its due diligence in the process and that based on public
input,the best decision for these students would be to move them into one facility.
Poll Vote:
YEAS:J.Bennett,R.Campbell,D. Clark, J. Coghlin, T. Grant, R.TIsdale,J. Todd,
G.Hart,W. Huff, P.Jaffe.B.McKinnon,S.Polhlll, P.Sattler
NAYS:none
Student Trustee P.Forron -yea
Student Trustee E. Kim -yea
The following motions were moved by R.TIsdale.seconded by T.Grant and carried:
1.That the new combined "Vocational School of Excellence"continues to be an
option for the students under the First Nations Tuition Agreements.
2.That a naming committee be established for the new "Vocational School of
Excellence".
2013 June 11...4
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Board Decision Re London Secondary Vocational &Technology Program ARC (Clarke
Road,H.B.Beal,Montcalm,Saunders,Sir George Ross,and Thames Secondary Schools)
-cont'd
3.That a Transition Committee be established with representation from students,
parents/guardians and staff.
4.That a survey be conducted of current Thames Secondary School and Sir George
Ross Secondary School students,parents/guardians and staff to determine school
year calendar preferences.
5.That appropriate student services supports (i.e..Psychologists,Attendance and
Social Workers,Learning Support Sta^be provided atthe new "Vocational School
of Excellence"to assist with the transition.
6.That any students wishing to transition to their home secondary school or their
designated Emphasis Technology Secondary School be provided with the
following transition supports:
•hand timetabling and monitoring of student needs;
•opportunities to visit their designated Emphasis Technology Secondary School
prior to determining final destination;
•appropriate student services supports (i.e.,Psychologists,Attendance and
Social Workers,Learning Support Staff)for the first year of the transition;
•peer support.
7.That every effort be made to expand and enhance program offerings at the new
"Vocational School of Excellence".
8.That a regular review of program offerings at both the "Vocational School of
Excellence"and the Technology Emphasis Secondary Schools be undertaken to
ensure that student needs and community future employment opportunities are
being addressed.
9.That it be mandatory for detailed written information about technology Emphasis
Secondary Schools and the "Vocational School of Excellence",as well as any
other program offerings,as appropriate ly the region,be sent to parent/guardians
of Grade 7 and 8 elementary school students by November of each year.
Itwas agreed that the motions demonstrate a commitment to a process that would providethe
best transition for students possible.
Poll Vote:
YEAS:J. Bennett, R. Campbell, D.Clark, J.Coghlin,T. Grant, R.TIsdale,J. Todd,
G. Hart, W. Huff, P.Jaffa,B.McKinnon,8.Polhill, P.Sattler
NAYS:none
Student Trustee P.Forron -yea
Student Trustee E. Kim -yea
The vote was unanimous.
r ^
2013 June 11...5
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.Board Decision Re Central London Elementary ARC (Bishop Townshend,Lord Roberts
French immersion,Lome Avenue,and St.George's Public Schools)
Exec. Supt.K.Dalton, Supt.M.Moynihan and Exec. Officer K.Bushel)of the Capital Planning
Co-ordinating Committee reviewed the Senior Administrative recommendations and response
regarding the Central London Elementary Accommodation Review/Committee Report (Bishop
Townshend,Lord Roberts French Immersion, Lome Avenue, and St.George's Public Schools).
Trustee Jaffe extended appreciation to Senior Administration and to the ARC members.He
focused on Lome Avenue Public School noting itis a very active and vibrant part of the
community. He noted that Lome Avenue Public School Is a hub of activitywith potential for many
partners.He added there are 176 adult Engllsh-as-a-Second Language students who receive
programming at Lome Avenue Public School,currently funded by the Ministry.
The Cityof London has targeted funding for a Family Centre for next year. Acommunity agency,
the London Intercommunity Health Centre has requested the right to occupy up to 30,000 square
feet.Trustee Jaffe and Sattler shared their enthusiasm and vision heard from the Old East
Village and the Lome Avenue community to keep the school open.The motion Is consistent with
the ARC recommendations and it outlines multiple opportunities to maintain the school as a
unique community hub In Central London.The two-part motion looks to the Administration to
return with a plan to keep Lome Avenue Public School open and maximize learning opportunities
for students,while at the same time reducing empty pupil places.
The following motion was moved by P.Jaffe,seconded by P.Sattler:
That Lome Avenue School remain open as a combination school and community centre with
a plan to be approved by the trustees by the end of November 2013;that Lord Roberts
continue as a Fl school with the overcrowding problem to be addressed as part of the system
Fl review;that Bishop Townsend and St Georges Public continue as they are currently being
utilized;and
That the Administration prepare a report on the most student-focused and cost-effective use
of Lome Avenue School by November 2013 to Include (but not be limited by)the following
possibilities -dual track Fl school for approximately half of its pupil places to assist in
addressing the overcrowding at Lord Roberts and growth in Fl demand In London East,
removal of pupil places through appropriate partnerships agreements with the City of London
and community organizations and consideration of the needs of adult ESL students.
Trustee Jaffe indicated that the school population is stable at .240 students and there are three
dozen schools across Thames Valley with the same population or less.He also would like the
community to have an opportunity to review the French Immersion plans for the City prior to a
decision.He looked to trustees for their support.
Trustee Sattler seconded the motion and provided a different perspective to the debate.She
noted that trustees have a much broader responsibility to the Ministry and to the communities
they serve including the 70 percent of citizens who do not have children attending TVDSB
schools.In serving communities,she noted that trustees must be aware that schools are deeply
embedded within a specific community context Including rural,residential neighbourhood or an
urban core,each having a unique set of issues associated with them.In an urban core that is
undergoing a significant redevelopment,schools provide much more than educational
programming.
2013June11...6
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.Board Decision Re Central London Elementary ARC (Bishop Townshend,Lord Roberts
French Immersion,Lome Avenue,and St.George's Public Schools)-cont'd
She noted that a commitment to keep Lome Avenue open,will demonstrate the Boards'
commitment notjust to Did East Viilage,butto the City of London as a whole.
Trustee Tisdale noted that further information is needed to proceed with a decision on the ARC
including a pupil accommodation and French Immersion accommodation report.
The following motionwas moved by R.Tisdale,seconded byT. Grant and defeated.
That the following motion be deferred for consideration to 2013 November:
That Lome Avenue School remain open as a combination school and community centre with
a plan to be approved bythe trustees bythe end of November 2013;that Lord Roberts
continue as a Fi school with the overcrowding problem to be addressed as part of the system
FI review; that Bishop Townsend and St Georges Public continue as they are currently being
utilized;and
That the Administration prepare a report on the most student-focused and cost-effective use
of Lome Avenue School by November 2013 to include (but not be limited by) the following
possibilities - dual track Fl school for approximately half of its pupil places to assist in
addressing the overcrowding at Lord Roberts and growth in FI demand in London East,
removal of pupil places through appropriate partnerships agreements withthe Cityof London
and community organizations and consideration of the needs of adult ESL students.
Poll Vote:
YEAS:J.Bennett,T.Grant.R.Tisdale,J.Todd,
NAYS:D. Clark, R.Campbell,J. Coghlin, G. Hart, W.Huff,P.Jaffe,B.McKlnnon,
S.Polhill, P.Sattler
Student Trustee P.Forron -nay
Student Trustee E. Kim -nay
Trustee Tisdale expressed concern regarding the wording of the main motion regarding French
Immersion at Lord Roberts Public School.
The following motion was moved by R.Tisdale,seconded by S. Polhill and carried:
That the motion be amended as follows:
That Lome Avenue School remain open as a combination school and community centre with
a plan to be approved by the trustees by the end of November 2013;that the Lord Roberts
overcrowding problem be addressed as part of the system FI review;that Bishop Townsend
and St Georges Public continue as they are currently being utilized
AND
That the administration prepare a report on the most student-focused and cost-effective use
of Lome Avenue School by November 2013 to include (but not be limited by)the following
possibilities - dual track FI school for approximately half of its pupil places to assist in
addressing the overcrowding at Lord Roberts and growth in FI demand in London East,
removal of pupil places through appropriate partnerships agreements with the City of London
and community organizations and consideration of the needs of adult ESL students.
2013 June 11...7
,14.REPORTS FROM THE ADMINISTRATION -cont'd
^b. Board Decision Re Central London Elementary ARC (Bishop Townshend,Lord Roberts
French Immersion,Lome Avenue,and St.George's Public Schools)-cont'd
The following motion,as amended,was defeated:
That Lome Avenue School remain open as a combination school and community centre with
a plan to be approved by the trustees by the end of November 2013;that the Lord Roberts
overcrowding problem be addressed as part of the system Fl review; that Bishop Townsend
and St Georges Public continue as they are currently being utilized;and
That the administration prepare a report on the most student-focused and cost-effective use
of Lome Avenue School by November 2013 to include (but not be limited by)the following
possibilities -dual track Fl school for approximately half of its pupil places to assist in
addressing the overcrowding at Lord Roberts and growth in Fl demand in London East,
removal of pupil places through appropriate partnerships agreements withthe Cityof London
and community organizations and consideration of the needs of adult ESL students.
Poll Vote:
YEAS:J.Bennett,D.Clark,W. Huff, P.Jaffe,S. Polhill, P.Sattler
NAYS:R.Campbell,J. Coghlin, T. Grant, G. Hart, B. McKinnon, R.Tisdale,J.Todd
Student Trustee P. Forron -yea
Student Trustee E. Kim-yea
The committee recessed at 10:30 p.m.and reconvened in public session at 10:38 p.m.
(
The following recommendations were moved by P.Jaffe and seconded by G. Hart:
1.That Lome Avenue Public School at 723 Lome Avenue,London,ON, N5W 3K7 be
closed and declared surplus as of 2015 June 30,contingent upon IVIinistry approval of
capital funding.
2.That Lome Avenue Public School students be accommodated at Bishop Townshend and
St.George's Public Schools as of 2015 September 01,based on the boundaries
presented during the ARC process.
3. (a)That the following attendance boundary of Bishop Townshend Public School be
approved for 2015 September 01:
That the boundary for Bishop Townshend Public School,effective 2015 September 01,
commence at the intersection of the centre line of Adelaide Street North and the railway
tracks;thence,commencing in a north-easterly direction along the railway tracks to the
intersection of the centre line of Elizabeth Street and the railway tracks;thence,in a
northerly direction along the centre line of Elizabeth Street to the intersection of the
centre line of Elizabeth Street and the centre line of Oxford Street East;thence,in an
easterly direction along the centre line of Oxford Street East to the intersection of the
centre line of Highbury Avenue North and the centre line of Oxford Street East;thence,in
a southerly direction along the centre line of Highbury Avenue North to the Intersection of
the centre line of Dundas Street and the centre line of Highbury Avenue North;thence,in
a westerly direction along the centre line of Dundas Street to tlie intersection of the
railway tracks and the centre line of Dundas Street;thence,in a southerly direction along
the railway tracks perpendicular to the railway tracks running east/west;thence in a
westerly direction along the railway tracks to the intersection of the centre line of Egerton
2013 June 11...8
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.Board Decision Re Central London Elementary ARC (Bishop Townshend,Lord Roberts
French Immersion,Lome Avenue,and St.George's Public Schools)-cont'd
Street and the railway tracks;thence,ina southerly direction along the centre lineof
Egerton Streetandthe railway tracks;thence,in a north-westerly direction along the
railway trackstothe intersection ofthe centre line of Adelaide Street North and the
railway tracks;thence,in a northerly direction along the centre line of Adelaide Street
North to the intersection of the railway tracks and centre line ofAdelaide Street North.
(b)Thatthe following attendance boundary for St.George's Public School be approved
for 2015 September 01:
That the boundaryfor St George's PublicSchool,effective2015 September 01,
commence at Townshend,Lord Roberts French Immersion,Lome Avenue,and St.
George's Public Schools) the intersection ofthe centre lineofAdelaideStreet North and
the centre lineof Cheapside Street; thence, ina westerly direction along the centre line of
Cheapside Street to the intersection ofthe centre lineofWaterloo Street and the centre
lineof Cheapside Street; thence, ina southerly directionalong the centre line ofWaterloo
Street to the intersection of the centre line of Grosvenor Street and the centre line of
Waterloo Street;thence,in a westerly direction along the centre line of Grosvenor Street
to the intersection of the centre line of St.George Street and the centre line of Grosvenor
Street;thence,in a south-westerly direction to the Thames River;thence,in a southerly
directionalong the Thames Riverto the intersection ofthe centre lineof Oxford Street
West and the Thames River;thence,in an easterly direction along Oxford Street East to
the intersection of the centre line of Richmond Street and the centre line of Oxford Street
East;thence,in a south-easterly direction along the centre line of Richmond Street to the
intersection of the centre line of Dundas Street and the centre line of Richmond Street;
thence, ina westerly directionalong the centre lineof Dundas Street to the intersection of
the centre line of Ridout Street North and the centerline of Dundas Street;thence,in a
southerly direction along the centre lineof Ridout Street North to the intersection ofthe
railway tracks and the centre lineof Ridout Street North;thence, ina north-westerly
direction along the railway tracks to the intersection of the centre line of Adelaide Street
North and the railway tracks;thence.In a north-westerlydirection along the centre lineof
Adelaide Street North to the intersection of the centre line of Cheapside Street and the
centre line of Adelaide Street North.
4. That a permanent addition, renovations and enhancements of program space be
constructed to meet TVDSB standards for Bishop Townshend Public School as of 2015
September 01,contingent upon Ministry approval of capital funding.
5.That St.George's Public School receive site alterations to its parking facilities to meet
TVDSB standards as of 2015 September 01.
6.That Lord Roberts French Immersion Public School remain an SK to 8 single-track
French Immersion elementary school.
7.That Senior Administration initiate discussions with the London YMCA,the current child
care provider, exploring the possibilityof relocating the program from Lome Avenue
Public School to Bishop Townshend Public School as per the Ontario IVIinistry of
Education Memorandum (2012:B3) "Interim Policy Regarding Capital Funding to Replace
Child Care Spaces in Replacement Schools."
2013June11...9
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.Board Decision Re Central London Elementary ARC (Bishop Townshend,Lord Roberts
French Immersion,Lome Avenue,and St.George's Public Schools)-cont'd
8.That a Design Committee be establislied with the communities affected to assist in the
design of the consolidated Bishop Townshend Public School.
9.That a Naming Committee be established for the consolidated Bishop Townshend Public
School.
The following motion was moved by P.Jaffe,seconded by T.Grant and carried.
That the following recommendations be deferred for consideration to the 2013 November
25 Board meeting:
1.That Lome Avenue Public School at 723 Lome Avenue,London,ON, N5W 3K7 be
closed and declared surplus as of 2015 June 30,contingent upon Ministry approval of
capital funding.
2.That Lome Avenue Public School students be accommodated at Bishop Townshend and
St.George's Public Schools as of 2015 September 01,based on the boundaries
presented during the ARC process.
3. (a)That the following attendance boundary of Bishop Townshend Public School be
approved for 2015 September 01:
That the boundary for Bishop Townshend Public School,effective 2015 September 01,
commence at the intersection of the centre line of Adelaide Street North and the railway
tracks;thence,commencing in a north-easterly direction along the railway tracks to the
intersection of the centre line of Elizabeth Street and the railway tracks;thence,in a
northerly direction along the centre line of Elizabeth Street to the intersection of the
centre line of Elizabeth Street and the centre line of Oxford Street East;thence,in an
easterly direction along the centre line of Oxford Street East to the intersection of the
centre line of Highbury Avenue North and the centre line of Oxford Street East;thence,in
a southerly direction along the centre line of Highbury Avenue North to the intersection of
the centre line of Dundas Street and the centre line of Highbury Avenue North;thence,in
a westerly direction along the centre line of Dundas Street to the intersection of the
railway tracks and the centre line of Dundas Street;thence,in a southerly direction along
the railway tracks perpendicular to the railway tracks running east/west;thence Ina
westerly direction along the railway tracks to the intersection of the centre line of Egerton
Street and the railway tracks;thence,in a southerly direction along the centre line of
Egerton Street and the railway tracks;thence,in a north-westerly direction along the
railway tracks to the intersection of the centre line of Adelaide Street North and the
railway tracks;thence,in a northerly direction along the centre line of Adelaide Street
North to the intersection of the railway tracks and centre line of Adelaide Street North.
(b)That the following attendance boundary for St.George's Public School be approved
for 2015 September 01:
That the boundary for St.George's Public School,effective 2015 September 01,
commence at Townshend,Lord Roberts French Immersion,Lome Avenue,and St.
George's Public Schools)the intersection of the centre line of Adelaide Street North and
the centre line of Cheapside Street;thence,in a westerly direction along the centre line of
Cheapside Street to the intersection of the centre line of Waterloo Street and the centre
line of Cheapside Street;
2013 June 11...10
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.Board Decision Re Central London Elementary ARC (Bishop Townshend,Lord Roberts
French Immersion,Lome Avenue,and St.George's Public Schools)-cont'd
thence, ina southerly directionalong the centre lineof Waterloo Street to the intersection
of the centre line of Grosvenor Street and the centre line of Waterloo Street;thence,in a
westerly direction along the centre lineofGrosvenorStreet to the intersectionofthe
centre lineofSt.George Street and the centre lineof Grosvenor Street; thence, ina
south-westerly direction tothe Thames River;thence, ina southerly direction along the
Thames River to the intersection of the centre line of Oxford Street West and the Thames
River;thence, inan easterly directionalong Oxford Street East to the intersection ofthe
centre line of Richmond Street and the centre line of Oxford Street East;thence,in a
south-easterly direction along the centre lineof Richmond Street to the intersectionofthe
centre line of Dundas Street and the centre line of Richmond Street;thence,in a westerly
directionalong the centre lineof Dundas Street to the intersection ofthe centre lineof
Ridout Street North and the centerline of Dundas Street;thence,in a southerly direction
along the centre lineof Ridout Street Northto the intersection of the railway tracks and
the centre line of Ridout Street North;thence,in a north-westerly direction along the
railway tracks to the intersection ofthe centre lineofAdelaide Street Northand the
railway tracks;thence.In a north-westerly direction along the centre line of Adelaide
Street North to the intersection of the centre line of Cheapside Street and the centre line
of Adelaide Street North.
4.That a permanent addition,renovations and enhancements of program space be
constructed to meetTVDSB standards for Bishop Townshend Public School as of 2015
September 01,contingent upon Ministry approval of capital funding.
5.That St.George's Public School receive site alterations to its parking facilities to meet
TVDSB standards as of 2015 September 01.
6.That Lord Roberts French Immersion Public School remain an SK to 8 single-track
French Immersion elementary school.
7.That Senior Administration initiate discussions with the London YMCA,the current child
care provider, exploring the possibilityof relocating the program from Lome Avenue
Public School to Bishop Townshend Public School as per the Ontario Ministry of
Education Memorandum (2012:63)"Interim Policy Regarding Capital Funding to Replace
Child Care Spaces in Replacement Schools."
8.That a Design Committee be established with the communities affected to assist in the
design of the consolidated Bishop Townshend Public School.
9.That a Naming Committee be established for the consolidated Bishop Townshend Public
School.
15.REPORTS OF COMMITTEES
a.Report of the First Nations Advisory Committee,2013 May 21
Trustee W. Huff referred to the written report of the 2013 May 21 First Nations Advisory
Committee meeting as attached (Item A)and provided to the Trustees in advance of the Board
meeting.There were no recommendations coming out of the committee meeting for approval by
the Board.
(
2013 June 11...11
15.REPORT OF COMMITTEES -cont'd
b.Report of the Budget Advisory Committee,2013 May 21
Trustee J.Coghlin referred to the written report of the 2013 IVIay 21 Budget Advisory Committee
meeting as attached (Item B)and provided to the Trustees in advance of the Board meeting.
There were no recommendations coming out of the committee meeting for approval by the Board.
c.Report of the Policy Working Committee,2013 May 28
Trustee B.McKinnon referred to the written report of the 2013 May 28 Policy Working Committee
meeting as attached (Item C)and provided to the Trustees in advance of the Board meeting.
The following motion was moved by B.McKinnon,seconded by T.Grant and carried:
That the Equitable Recruitment,Selection and Promotion of Staff Policy be approved.
d.Report of the Long-Term Community Partnerships Committee,2013 June 3
Trustee P.Sattler referred to the written report of the 2013 June 3 Long-Term Community
Partnerships Committee meeting as attached (Item D)and provided to the Trustees in advance of
the Board meeting.There were no recommendations coming out of the committee meeting for
approval by the Board.
e.Report of the Chairs'Committee,2013 June 4
Trustee Tisdale referred to the written report of the 2013 June 4 Chairs'Committee meeting as
attached (Item E)and provided to the Trustees in advance of the Board meeting.
The following motions were moved by R.Tisdale,seconded by T.Grant and carried:
That the following trustees be appointed to the Board Meeting Review Ad Hoc
Committee members:
Trustees J.Bennett,T.Grant,R.Tisdale,B.McKinnon and S.Polhill
That the following Individuals be appointed to the Awards of Distinction Ad Hoc
Committee:
Trustees J.Coghlin and T.Grant,and Supt.K.Edgar
f.Report of the Committee of the Whole - In Camera,2013 June 11
Trustee Tisdale reported the committee met in camera from 5:05 to 6:08 p.m.The committee
discussed confidential matters related to negotiations and personal.Trustee P.Jaffe declared a
conflict of interest to Item 8.a citing spousal employment.
The following motions were moved by R.Tisdale,seconded by J. Coghlin and carried:
That the motion approved at the in-camera session of 2013 June 11 related to the
hiring of staff and to a resignation of mutual consent be approved.
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update
Trustee Hart provided an update on the recent Annual General Meeting focusing on technology
where a new Chair for the western region was elected.Further Information can be found at
www.0Dsba.0ra.
b.Correspondence from Ministry of Education Re Ontario's Education Strategy
Chair Bennett referred trustees to the correspondence received from the Ministry of Education
regarding the next phase of Ontario's Education Strategy.
2013 June 11...12
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
21.ADJOURNMENT
The meeting adjoumed at 11:00 p.m. on motion of D. Ciark,seconded byW.Huff.
Chairperson
2013 June 11...11
15.REPORT OF COMMITTEES -cont'd
b.Report of the Budget Advisory Committee,2013 May 21
Trusteed.Coghlin referred to the written reportof the2013 May 21 Budget Advisory Committee
meeting as attached (Item B)and provided to the Trustees In advance of the Board meeting.
There were no recommendations coming out of the committee meeting for approval by the Board.
c.Report of the Policy Working Committee,2013 May 28
Trustee B. McKinnon referred to the written report of the 2013 May28 Policy Working Committee
meeting as attached (Item C)and provided to the Trustees In advance of the Board meeting.
The following motion was moved by B. McKinnon,seconded by T.Grant and carried:
That the Equitable Recruitment,Selection and Promotion of Staff Policy be approved.
d.Report of the Long-Term Community Partnerships Committee,2013 June 3
Trustee P.Sattler referred to the written report of the 2013 June 3 Long-Term Community
Partnerships Committee meeting as attached (Item D)and provided to the Trustees In advance of
the Board meeting.There were no recommendations coming out of the committee meeting for
approval by the Board.
e.Report of the Chairs'Committee,2013 June 4
Trustee TIsdale referred to the written report of the 2013 June 4 Chairs'Committee meeting as
attached (Item E)and provided to the Trustees In advance of the Board meeting.
The following motions were moved by R. TIsdale,seconded by T.Grant and carried:
That the following trustees be appointed to the Board Meeting Review Ad Hoc
Committee members:
Trustees J.Bennett,T.Grant,R.TIsdale,B.McKinnon and S.Polhill
That the following individuals be appointed to the Awards of Distinction Ad Hoc
Committee:
Trustees J.Coghlin and T.Grant,and Supt.K.Edgar
f.Report of the Committee of the Whole - In Camera,2013 June 11
Trustee TIsdale reported the committee met In camera from 5:05 to 6:08 p.m. The committee
discussed confidential matters related to negotiations and personal.Trustee P. Jaffe declared a
conflict of Interest to Item 8.a citing spousal employment.
The following motionswere moved by R.Tisdale, seconded byJ.Coghlin and carried:
That the motion approved at the In-camera session of 2013 June 11 related to the
hiring of staff and to a resignation of mutual consent be approved.
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update
Trustee Hart provided an update on the recent AnnualGeneral Meeting focusingon technology
where a new Chair for the western region was elected.Further Information can be found at
www.0Dsba.0ra.
b.Correspondence from Ministry of Education Re Ontario's Education Strategy
Chair Bennett referred trustees to the correspondence received fromthe Ministry of Education
regarding the next phase of Ontario's Education Strategy.
2013 June 11...12
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
21.ADJOURNMENT
The meeting adjoumed at 11:00 p.m.on motion of D.Clark,secondedby W.Huff.
Confirmed:
Chairperson
2013 June 11...13
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 JUNE 11
That the student populations of Sir George Ross Secondary School and Thames Secondary
School be combined at one facility to create a "Vocational School of Excellence".
That the Sir George Ross Secondary School at 365 Belfield Street,London, ON, N5Y2K3 be
closed as of 2014 June 30.
That the students of Sir George Ross Secondary School be accommodated at Thames
Secondary School as of 2014 June 30.
That the new combined "Vocational School of Excellence"continues to be an option for the
students under the First Nations Tuition Agreements.
That a naming committee be established for the new "Vocational School of Excellence".
That a Transition Committee be established with representation from students,parents/guardians
and staff.
That a survey be conducted of current Thames Secondary School and Sir George Ross
Secondary School students,parents/guardians and staff to determine school year calendar
preferences.
That appropriate student services supports (i.e..Psychologists,Attendance and Social Workers,
Learning Support Staff)be provided at the new "Vocational School of Excellence"to assist with
the transition.
That any students wishing to transition to their home secondary school or their designated
Emphasis Technology Secondary School be provided with the following transition supports:
•hand timetabling and monitoring of student needs;
•opportunities to visit their designated Emphasis Technology Secondary School prior to
determining final destination;
•appropriate student services supports (i.e.,Psychologists,Attendance and Social Workers,
Learning Support Staff)for the first year of the transition;
•peer support.
That every effort be made to expand and enhance program offerings at the new "Vocational
School of Excellence".
That a regular review of program offerings at both the "Vocational School of Excellence"and the
Emphasis Technology Secondary Schools be undertaken to ensure that student needs and
community future employment opportunities are being addressed.
That it be mandatory for detailed written Information about Emphasis Technology Secondary
Schools and the "Vocational School of Excellence",as well as any other program offerings,as
appropriate by the region,be sent to parent/guardians of Grade 7 and 8 elementary school
students by November of each year.
That the Equitable Recruitment,Selection and Promotion of Staff Policy be approved.
That the following trustees be appointed to the Board Meeting Review Ad Hoc Committee:
Trustees J.Bennett,T.Grant,R.Tisdale,B.McKlnnon and S.Polhill
That the following individuals be appointed to the Awards of Distinction Ad Hoc Committee:
Trustees J.Coghlin and T.Grant,and Supt.K.Edgar.
2013 June 11...14
Thatthe motion approvedat the in-camerasession of 2013 June 11 relatedtothe hiring ofstaff
and to a resignation of mutual consent be approved.
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING
Item A
2013 MAY 21
3:10 p.m.to 4:20 p.m.
MEMBERS ADMINISTRATION AND OTHERS
W. Huff (Chair)
D.Grosbeck,Chippewas of the Thames
G.Hope,Oneida Nation of the Thames
B.McKlnnon,Tmstee
L.Nicholas,Munsee-Delaware Nation
S.Smith,Oneida Nation of the Thames
C.Thomas,Munsee-Delaware (-3:55)
Absent:M.Burch,P.Sattler
J.FItzsimmons,Lambeth PS
D.MacPherson,H.B.Beal SS
B.Nielsen,Saunders SS (+3:33)
S.Powell,Westminster SS
L.Pressey,Program Services
A.Sisco,FNMI Education Advisor
K.Altken,Corporate Sen/ices
1.CALL TO ORDER
The meeting convened at 3:10 p.m. at the Community Centre,Munsee-Delaware Nation.
2. APPROVAL OF AGENDA-The agenda was approved as printed by motion.
3.CONFLICTS OF INTEREST-none
4.REPORT OF MEETING-2013 April 16-provided for information.
5.BUSINESS ARISING FROM MINUTES
There was a request forthe listof names of Elders currently In schools.L.Pressey advised that the
Board is working with SOAHACwith the expectation that the list will be finalized shortly.
6.PROGRAM SERVICES UPDATE
L.Pressey advised that the NativeCulturalFund update will be distributedto principalsthis week and
it will be brought to the next First Nations Advisory Committee meeting.
a.Introduction of Ashley Sisco,First Nations Metis Inuit Education Advisor
L.Pressey introduced the new FNMI Education AdvisorAshley Sisco who provided background
Information about herself to the Committee.She outlined her approach to the role noting she will
continue to build strong relationships between the communities and schools.
b.Focus Group Discussion - FNMI Programs
PrincipalS. Powellfacilitateda group discussion on the current program reviewwitha focus on
initiatives and current programs, funding,changing roles and the connection between students,
the Board and the community.
c.London Region Aboriginal Education Leads Meeting Agenda,2013 May 16
L.Pressey advised she recently attended the London Region Aboriginal Education Leads
meetingwhere she highlighted nextsteps. She noted that J. WoodofResearch and Assessment
shared information pertainingto student achievement and engagement duringthe MISA
presentations.
7.PRINCIPALS'UPDATE
a. H.B.Beal Secondary School
PrincipalD.MacPherson providedthe following update regarding FNMI students at H.B.Beal
Secondary School.
Transition Conference.
Four staff will attend the transition conference on May 22 at the Hellenic centre.
7.PRINCIPALS'UPDATE -cont'd
a.H.B.Beal Secondary School -cont'd
Staffing Update
• Ms.Peters will return in the fall to teach the Ojibwe language class;
• Ms.Hill will replace Mr.Harrison in Student Success Support for FNMI students;
• Ms. Pool will replace Ms.Nanayakkara as Lead Student Success teacher;and
• H.B. Beal Secondary School will continue to look for a teacher of Oneida language.
Guest Artist
Amy Malbeuf,in conjunction with the Forest City Gallery (Contemporary Indigenous Art) will be at
H.B.Beal Secondary School on May 27 to present her art and speak to classes.The event has
been organized by Dolleen Manning,an Ojibwe Anishinaabe artist with the Forest City Gallery.
Grade Nine Leaders
Sandra Miller and Tracey Sillaby continue to support a group of Grade 9 leaders who are visiting
students at Lome Avenue Public School and Aberdeen Public School.There are eight student
leaders and 16 elementary students.Next week the elementary students will visit to attend some
classes and tour the facility.
b.Lambeth Public School
Principal J.Fitzsimmons provided the following report:
I.Transition Activities
Grade 6 to Grade 7
•The Administration and Learning Support Teacher went to Standing Stone Elementary to
review students and their needs.
•Grade 6 students from Lambeth and Delaware Public Schools went to Standing Stone
Elementary for a variety of activities at the school.
o Students participated in beading,Lacrosse,Music,Dance and an Oneida
language class.
•Meetings will continue for high needs student and their transition to TVDSB.
• On June 2,students from Standing Stone Elementary will attend school at Lambeth
Public School where they will tour the school,do activities with the Grade 6 students and
get to know the Grade 7 teachers for next year.
Grade 8 to Grade 9
•Grade 8 students were involved in six transition sessions with students from Antler River
Elementary and Delaware Central Public School.
•Students will ride on the high school bus and attend classes at Saunders Secondary
School on May 24.
2. The 4^R Transition Conference will be held on May22 for Grade 8 students.
3. Athletic teams have started at Lambeth Public School.There is a boys'Softball and track and
field team,as well as a floor hockey league.There are a number of FNMI students
participating on these teams.
4.Lambeth Public School participated in the Heritage Fair.One student from Oneida went on to
compete at Fanshawe Pioneer Village.The project was about Residential Schools.
Page 2
7.PRINCIPALS'UPDATE -cont'd
b.Lambeth Public School -cont'd
5. Dancing as One: InFebruary NSL students taught classes a social dance and then at the end
of February the whole school danced as one group inconcentric circles. This was a part of
the Character Education "Ensuring We All Belong"
6. Music Monday:All students participated in Music Monday where they connected with Chris
Hadfield in space and sang a song with him and other students around the world.
c.Thames Secondary School
Principal L.Mills provided the following update regarding FNMI students at Thames Secondary
School.
4th R has begun the second half of their weekly visits to the school each Monday;
On-Reserve Education Counsellors visit bi-weekly to maintain communication with FNMI
students;
The making of Turtle Rattles with A. Dolson were successful;
Student/familyinvolvementwiththe FullMoon Sweats occurringinthe London region;
Urban and On-Reserve FNMI Community Resource continues to advertise for any student
who wants to become involved in a community event;
May 5th -students attended the Career Day hosted by N'Amerind Friendship Centre;
May 28 -school-wide student led activities;
May 22 -FNMI and Science Department will be attendingthe Annual Career Fair- hosted by
Oneida First Nation;
May 24th -Grade 8 Athletic Day;
Intensive Credit Support initiative has begun to allow students the opportunity to secure a
credit that is at-risk;
Bike Club and Tune-Up A Bike program continues to be a success;
Four potential FNMI graduates are looking intoACE Program and other post-secondary
options;and
•Student Advisory Council meeting was held on April 26 at the CAMH-CPS office -Grade 12
Peer Mentors (4 R)continue to attend on a consistent basis.
L.Mills added that the last reporting period indicated that FNMI students have a pass rate of
84%.The overall pass rate at Thames Secondary School is 80%.
d.Saunders Secondary School
Vice Principal B.Nielsen provided the following update relating to FNMI students at Saunders
Secondary School:
FNSST -May 1
• 21 students were identified as being at-risk offailing one or more credits - individualized
supports and strategies have been determined
• Afterschool tutoring is up and running Mondays from 3:00 p.m.to4:00 p.m.- so far
attendance and achievement have been excellent
Grade 8 Bridging Dav -Mav 24
The schedule for the full-day was discussed.
Amv Malbeuf
Saunders Secondary School will be hosting Metis performance artist Amy Malbeuf as partof
Gashka'oode (Tangled),an exhibition ofindigenousartiststhroughthe Forest City Gallery.
Page 3
8.COMMUNITY UPDATE
a.Chippewas of the Thames First Nation
C.Thomas advised that students will be participating in the Oneida Career Fair on May 22.
b.Munsee-Deiaware Nation
L.Nicholas thanked the committee for coming out to the Community Centre.He noted that he
would provide a tour of the facility following the meeting.
He also provided an update on community and education funding noting that Munsee-Deiaware
Nation will now be run through the First Nations Education Authority.
He also advised that the Anishinabek Nation Grand Council Assembly will be held at Munsee-
Deiaware Nation from June 4-6,2013.
c.Oneida Nation of the Thames
G.Hope advised that there will be a celebration on June 25 for Grade 8 and Grade 12 students
followed by a concert open to all of the community.
He also took the opportunity to thank Gwen for her hard work and dedication as a community
member and leader as Principal at Standing Stone Elementary.She will be retiring at the end of
the school year.
9.ADDITIONAL ITEMS -none
10.FUTURE MEETING DATES
DATE LOCATION
2013 September 17 Chippewas of the Thames First Nation
2013 October 15 TBA
2013 November 19 Lambeth PS
2014 January 21 H.B.Beal SS
2014 February 18 Thames SS
2014 March 18 TBA
2014 April 15 TBA
2014 May 20 Munsee-Delaware
2014 June 17 TBA
A reminder that National Aboriginal Solidarity Day is June 21.
11.ADJOURNMENT-The meeting adjourned at 4:20 p.m. by motion.
RECOMMENDATIONS:none
WARREN HUFF
Chairperson
Page 4
REPORT OF THE BUDGET ADVISORY COMMITTEE
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett
J.Coghlin (Chair)
T.Grant
R.Tisdale
J.Todd
B.Tucker
K.Meeson
J.Pratt
S.Macey
2013 May 21
7:00 -8:42 p.m.
T.Knox
0.Munroe
K.Young
J.Berkin
A.Privitera
Item B
Regrets:W. Huff
Trustee Visitor:R.Campbell
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.2013-2014 BUDGET STATUS
Manager Pratt advised that the Ministry of Education EFIS package has been populated by Financial
Services staff and provided the resulting 2013-2014 preliminary budget projection.He illustrated total
operating revenues of $817,025,751,an increase of $7,608,418 fromthe previous year, and total operating
expenses of $821,324,455,an increase of$7,076,399 fromthe 2012-2013 budget. Adeficitof$4,298,704
was noted as being well under Ministry compliance.ManagerPratt highlighted the offsetting measures that
have been built into the compensation area as a result of the recently approved Ministry of Education
Memorandums of Understanding.The Board approved budget assumptions were used to develop the
expense budget.With the required PSAB adjustments considered, the 2013-2014 preliminary operating
budget is estimated to result in a $1,041,489 deficit.
Manager Pratt provided the 2012-2013 Forecast Operating Results at April 30, 2013. Based on in-year
labour issues,as well as overall staffing efficiencies, it is resulting in in-year savings.All departments
conducted an extensive reviewofallbudget lines. A net in-yearsavings of$9,942,971,less the approved
2012-2013 deficit of $4,830,723,is forecasted to result in an operating surplus of $5,112,248 for the
2012-2013 year.
Manager Pratt distributed 2013-2014 Preliminary Budget- Current Balances within Accumulated Surplus
(attached).Hedescribedthescheduleas providing an indication ofwherewearetoday. He reviewed the
current uncommitted funds totaling $16,944,799 that are internally appropriated for matters such as
multi-purpose fund,staff development,departmental carry forwards,program related appropriations and
committed capital projects .With projected 2012-2013 savings, Manager Pratt was pleased to reveal
sufficient fundsto fully paybackthe approved deficit and to fund the preliminary 2013-2014 budget deficit.
4.BUDGET SOLUTIONS
Manager Pratt reviewed Administration's potential areas of efficiency identified,totaling $530,167,and
presented at a previous Committee meeting.He also highlighted the projected areas of increased needs
and informed the Committee of two recently identified emerging issues.
A motion to move in-camera was carried at 7:29 p.m.to discuss legal issues,
in public session at 7:41 p.m.
The Committee reconvened
Director Tucker provided Information regarding a musical instrument enhancement Initiative he has
carefully examined and supports.The initiative would involve funding the repair and replacement of musical
instruments over a five-year periodat a cost of $250,000 per year. Itwas agreed that the business plan
would be forwarded to Committee members for their review.
5.BOARD PRESENTATION -2013 MAY 28
Superintendent l\/leeson advised that staff are busy preparing for the preliminary budget presentation and
described the areas of focus,such as the labour frameworl<and 34 credit threshold.She confirmed that
Trustee priorities previously identified as requiring further examination,such as legal expenses,have been
assigned to come forward for future exploration at Committee meetings.It was agreed that upcoming
meetings will include a review/deconstruction of the budget process and will incorporate a year over year
review of past budgets and the progress attained.Trustees provided input on subject matter they would like
included in the presentation of the preliminary budget.
6.COMMUNICATIONS PLAN
Manager Young reviewed the budget communication that has taken place to date.The Committee
discussed the need to convey the success of the 2013-2014 budget process along with significant system
improvements that have been achieved.A number of options were identified.Director Tucker
recommended that Administration develop a communication strategy to be brought back to the Committee
at a future date.
7.OTHER BUSINESS
a.TRANSPORTATION
Supt.Meeson provided a 2012-2013 Interim Financial Report and 2013-2014 Projected Financial Report
with respect to transportation.She informed the Committee that the results of the Ministry Effectiveness and
Efficiency Review have not yet been received,and will have a significant effect on the financial results.
b.ONEIDA LANGUAGE
It was confirmed that the Oneida language instructor costs have been buiit into the 2013-2014 budget and
that administration would not be invoicing these costs (1.0 FTE) to the Oneida Nation on the Thames.
8.DATE AND TIME OF NEXT MEETING:
The next meeting will be scheduled at the call of the Chair.
9.ADJOURNMENT
A motion to adjourn was approved at 8:42 p.m.
RECOMMENDATIONS;-none
JENNIFER COGHLIN
Chairperson
REPORT OF THE POLICY WORKING COMMITTEE
Item C
2013 May 28
3:01 p.m.-4:42 p.m.
MEMBERS ADMINISTRATION AND OTHERS
B.McKlnnon (Chair)B.Tucker
J.Bennett (+3:23)K.Aitken
R.Campbell V.Nielsen
D.Clark S.Young
T.Grant K.Meeson
W.Huff J.Pratt
R.Tisdale P.Heath
1.APPROVAL OF AGENDA -The agenda was approved on motion.
2.CONFLICTS OF INTEREST -none declared
3.COMMITTEE REPORT OF 2013 APRIL 23 AND 2013 MAY 28 TRACKING SHEET -
The Committee reportof April 23,2013 and the May 28,2013 tracking sheet were provided for
information.
Itwas requested that theAttendanceSupportProcedurebe placedbackonthe Tracking Sheet.
4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT
a.Equitable Recruitment,Selection and Promotion of Staff Policy
P. Heathjoinedthe meetingto provide an updateto proposedamendments resulting from the
public consultation process.
The document entitled "Equitable Recruitment,Selectionand Promotion ofStaff Policy"was
submitted for approval.The policy was developed in compliance with the expectations of
Policy Program Memorandum #119,Equity and Inclusive Education;the Accessibility for
Ontarians with Disabilities Act (ADDA);the Board's Equityand InclusiveEducation Policy
#2022; as well as the Board's new Mission,Visionand Commitments. The policyaffirmsthe
Board's commitment to increasing the diversity of staff by removing Identified barriers to
equitable recruitment,selectionand promotional practices. The policy supportsthe hiring and
promotion of staff based upon merit.
Human Resource Services staff has developed a companion set of internalguidelines to assist
HRS personnelto meetthe policy objectives.The initial focus through the guidelines will be on
the staged implementation of training forHRS staff,trustees and otherswho participate in
recruitment,selection and promotion processes.
Inputand comment on the draft policy was received from Superintendents, Managers,
Employee Relations Officers and Staffing Officers within the Human Resource Services
Department.Human Resource Services also received comments from members ofthe public,
whoofferedsupport forthe policy,without recommendationsforchanges.
It was agreedthat theThat the draft Equitable Recruitment,Selection and Promotion ofStaff
policy be forwarded tothe 2013 June 11 Board meeting for approval.
The following motion was moved and carried:
That the Equitable Recruitment, Selection and Promotion of Staff Policy be
approved.
5.DRAFT POLICIES AND PROCEDURES -none
6. DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION
a.Technology Procedure
Supt.V.Nielsen and Manager S. Young joined the meeting to discuss revisions to the Technology
procedure.
The Technology Security Procedure was revised to reflect recent changes in this area.As well,with
the increased information to be included in the document,it was beneficial to break the information
in the report down into two separate procedures for greater clarity:one procedure dealing with
security,another procedure dealing with appropriate usage.A brief policy was created to act as an
umbrella to these two procedures.
The documents were shared with Program Council and Administrative Council and their Input was
been included.Additionally, legal counsel was sought to review the entire document,and this input
was also included.
The documents were reviewed and discussed in detail. Key changes were highlighted and minor
revisions noted.As a result,the following motion was moved and carried:
That the draft Technology policy and procedure be posted to the Board's website for
public input for 60 days.
b.Expense Reimbursement Policy and Procedure
Supt.K.IWeeson and Manager J.Pratt joined the meeting to discuss amendments to the Expense
Reimbursement policy and procedure.Revisions and additions were noted.
It was noted that a separate policy will be developed for trustees on expenditures with the exception
on mileage.
A discussion ensued regarding maximum daily meal rates and special recognition events.It was
agreed to lower meal rates to reflect an amount similar to the Ontario Public Service.Exceptional
circumstances will be at the discretion of the department's Supervisory Officer.However,it was
noted that that this will continue to be reviewed annually to ensure employees are not out-of-pocket
when they are conducting Board business.Itwas also agreed to take special recognitions and
honouring individuals under advisement forfuture consideration due to the changing climate with a
closer look at the Broader Public Sector Expenses Directive and annual Board budget.
The following motion was moved and carried:
That the draft Expense Reimbursement policy and procedure be posted to the Board's
website for public input for 60 days.
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION -none
9.OTHER BUSINESS -none
10.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,June 25,2013 in the Governor Simcoe Room.
11.ADJOURNMENT
The meeting adjourned at 4:42 p.m. by motion.
RECOMMENDATION
That the Equitable Recruitment,Selection and Promotion of Staff Policy be approved.
BILL MCKINNON
Committee Chair
Thames Valley District Sciiool Board POLICY
Title EQUITABLE RECRUITMENT,
SELECTION AND PROMOTION OF
STAFF
Policy No.3013
Department HUMAN RESOURCE SERVICES
Reference(s)Ontario Human Rights Code
Accessibility for Ontarians with pisabiiities Act
Equity and Inclusive Education Policy 2022
Effective Date 2013 June 11
The Thames Valley District School Board (hereinafter "the Board"),is committedto recruiting,
hiring and promoting qualified employees to support the Board's mission and vision,while
respecting the core principles of dignity,integration and equityfor all applicantsand staff.
The Board is committed to ensuring that its recruitment,selection,and promotional practices
and processes:
•are transparent,consistent,fair,equitable and bias-free;
•support the Board's mission, vision, policies and procedures;
•assess and select candidates based on qualifications,knowledge,skills / ability, and
experience;
•assess and select candidates who demonstrate a commitment to the principles of equity
and inclusion;
• recognize the importance of having a workforce that is reflective ofthe communities that
we serve;
•provide applicants and employees from underrepresented^groups with equitable
opportunities:
•evolve based upon industry best practices;
•incorporate legislative and contractual requirements;and
•can be financially supported through the Board's annual budget process.
^Individuals from underrepresented groups are people from groups,typically,that face barriers to equitable
opportunities,onthe basis ofone or moreofthe following:First Nations,Metis or Inuit origin,race,colour,culture,
ethnicity,linguistic origin,disability,socio-economic status,age,ancestry,nationality,placeof origin,religion,faith,
sex, gender,sexual orientation,family status, and/or marital status, as stated inthe Board's Equity and Inclusive
Education Policy (2022).
Administered By Human Resource Services Board Resolution
No.
Amendment Date(s)Amendment
Resolution No.
Item D
REPORT OF THE COMMITTEE OF THE LONG TERM COMMUNITY PARTNERSHIPS COMMITTEE
2013 June 3
4:00 p.m.-5:39 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P.Sattler B.McKlnnon B.Tucker
J.Bennett 8.Polhill (4:10)K.Young
K.Aitken
Regrets:P.Jaffe,R.Campbell H.Gerrits (+5:13)
C.Bourbonnais-MacDonald (+5:13)
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REPORT OF THE 2013 FEBRUARY 4 MEETING -provided for information
4.BUSINESS ARISING FROM THE 2013 FEBRUARY 4 MEETING
It was agreed that a presentation to the Board on the China Partnership would be brought forward by
Exec.Supt.L. Elliott in the fall.
Partnership processes and PPM 149 implementation and Its impact will be discussed at a future
meeting in the fall.
5.MAKER CULTURE INITIATIVE
P.Battler introduced Leadership Committee Chair A.Stratton of Maker Faire who described a family-
friendly festival of exhibits that Include invention,creativity and resourcefulness.A.Stratton provided
background history and details for a future Maker Faire in London.It was noted that Maker FaIre
does not yet have a license but expects to obtain one from a United States-based company by July.
The Leadership Committee partners include three parents,UnLondon and the Western Fair who are
currently in the preliminary stages of planning.
Maker Faire is looking to TVDSB to partner by arranging field trips for students from Grades 4
through 12.
It was suggested that the Leadership Committee bring back more information and meet with Program
Services for follow-up.
6.ROLE OF THE LONG-TERM COMMUNITY PARTNERSHIP COMMITTEE
The committee reviewed the current mandate and screening processes for partnerships.Followinga
lengthy discussion,it was suggested that trustees be more Involvedin the process for potential
partnerships,withthe exception of the Program Access Agreements currently Inplace. It was agreed
that the matter would be referred to the Director and brought back to the committee for further
investigation.
The committee requested that the annual update on Program Access Agreements from Program
Sen/ices be reported in September.
7.NEIGHBOURHOOD FAMILY CENTRES
Director Tucker provided an update on the current status of the Neighbourhood Family Centres at
White Oaks Public School and Lord Nelson Public School. He was joined by Supt. C.Bourbonnats-
MacDonald and Supervisor H.Gerrits.
7.NEIGHBOURHOOD FAMILY CENTRES -cont'd
Itwas noted that the plans forWhite Oaks Public School are completed and the construction
agreement is signed.The co-leads are currently working out some issues.
The construction agreement for Lord Nelson Public School is in place.There are however issues
with implementing the Safe Welcome Program at that site where all access points will have a
controlled entry.
Discussion with the Principal at Northbrae Public School revealed that accessibility initially was a
problem; however, through weekly meetings and communication between the Manager oHhe hub
and the partners offering programs on site, this is no longer a barrier. It was noted that every school
site will have potential issues.Communication will be key and standard for all schools.
There will be a communitymeeting at White Oaks Public School on 2013 June 5 where design plans
will be discussed and community concerns regarding parking and safety will be addressed.
Middlesex Countyand Elgin Countyare still inthe discussion planning stage with the potentialfora
virtualtype of hub that will be dependent upon the geographical areas.OxfordCounty Is reviewing
their potential for a site.
Trustees are welcome to visit the Northbrae Public School site by contacting Supt.Bourbonnais-
Macdonald or Supervisor Gerrits.
8.OTHER BUSINESS-none
9.DATE AND TIME OF NEXT MEETING
The next meeting will be at the call of the Director for September.
10.ADJOURNMENT
The meeting adjourned at 5:39 by motion.
RECOMMENDATIONS:none
PEGGY SATTLER
Chairperson
REPORT OF THE CHAIRS'COMMITTEE
Item E
2013 June 4
3:36 p.m.-6:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon B.Tucker
T.Grant R.Tisdale B.Williams
P.Thorup (-5:20)
1.
2.
APPROVAL OF AGENDA
The agenda as amended was approved by motion.
CONFLICTS OF INTEREST -none declared.
3. IN CAMERA -PERSONAL - P.Thorup
The committee moved in camera at 3:37 p.m.to discuss personal matters as per items 3.0 and
9.0. It reconvened in public session at 5:20 p.m.
4.REVIEW AND APPROVAL OF 2013 JUNE 11 BOARD AGENDAS
The agendas for the In-Camera and public Board meetings of 2013 June 11 were discussed and
amended.
The agendas for the In-Camera and public Board meetings of 2013 June 18 were discussed and
amended.
5.CORRESPONDENCE
a.Letter from London Intercommunity Health Centre
A letter addressed to Chair Bennett was received from the London Intercommunity
Health Centre in regards to their interest in developing a business case for the
occupation of space at Lome Avenue Public School.The letter will be sent in advance of
the Board meeting to the Trustees as Information in consideration of item 14.b on the
2013 June 11 public Board agenda.The letter will also be included in the current Chairs'
Committee Report.(See attached).
b.Letter from Ministry of Education re:Ontario's Education Strategy
A letter addressed to the education sector from the Ministry of Education was received by
the Chairs' Committee. The letter is seeking feedback in regards to the next phase of
Ontario's education strategy.The letter will be added under Correspondence on the
2013 June 11 Board agenda.As per the time lines for feedback,the Chairs'Committee
will facilitate gathering input inthe fall in order to put forward a collective response.
6.STRATEGIC PLANNING
The potential samples of a redesigned logo will be displayed in the Trustee conference room for
Trustees to review the evening of the Board meeting. Itis to be determined whether the logo Isto
be updated and ifso,will it be done in house (as per the samples provided) or through an outside
consultant.Itwas noted the potential logos created in house are samples only; should the
consensus be to update the logo and use in house resources,the design may be adapted.
7.PRESENTATIONS -none
8.IMPACT OF REGULATION 274 -In Camera
The Committee moved in camera at 6:07 p.m. to discuss negotiation matters.It reconvened in
public session at 6:20 p.m.
9.ELEMENTARY PRINCIPAL AND VICE PRINCIPAL ASSIGNMENT UPDATE -In Camera
This personal matter was discussed in camera as per item 3.0.
10.OTHER BUSINESS
a.Ad Hoc Committees
Membership fortwo Ad Hoc Committees was discussed as follows:
Board Meeting ReviewAd HocCommittee members: Chairs' Committee and Trustee 3.
Polhill.
Awards of Distinction Ad Hoc Committee members:Tmstees J. Coghlln and T.Grant,
and Supt.K.Edgar
Followingthe 2013 June 11 Board meeting,8.Pullam will be asked to coordinate
meeting dates for each Ad Hoc committee.
11.NEXT MEETING
Tuesday June 18 @ 4:30 p.m.
12.ADJOURNMENT
The meeting adjourned at 6:30 p.m. by motion.
RECOMMENDATIONS:
None.
J.BENNETT
Chairperson
London
Intercommunity
Health Centre
May 24,2013
Joyce Bennett;
Chairperson
Thames ValleyDistrictSchool Board
Lbennett(5)tvdsb.on.ca
Dear IVIs.Bennett,
On May 22,2013,representatives of the London Intercommunity Health Centre's Boardof Directors
reviewed Lome Avenue PublicSchool as a possible location for a significant portion of the l-iealth
Centre's services and administrative offices. Asa result of this review,the Board approved a motion
expressing interest indeveloping a business case for the occupation of approximately 25,000-30,000
ft^ofthespace available atthe school.
Ourintentionisto work with communitypartners,including the Old East Village Community
Association and the City of London,to develop a planfor the relocationofour services that supports
the growth and development of the community. Our Board of Directorsisclear that there are some
ofour programs and services that are not appropriate to locate near an elementary school
population.Our community consultations would seek to understand which services are appropriate,'
and which are not. Weare excitedbythe impactthat developing acommunityhub,co-locatedwith
LomeAvenue PublicSchool, could have on new service delivery models that meet the needs of the
neighbourhood.
Weknowthe Thames Valley Boardof Educationhas a tough decisionto make with regard to the
retention of LomeAvenue Public School.Wehope that withour expressionof interest, you will
allow us the time to develop a business case with our community partners and funders that will
allownew servicesto be delivered, and most importantly, keep an essential neighbourhood school
open and accessible to the community.
Sincerely,
Michelle Hurtublse
Executive Director
e
•Unit?-1355 Huron St London.ON NSV1R9
T{519)659-6399 ^(519)65^9930
«,•659 DundaSSt E.London,ON N5W2Z1OfltsnnCemmunKy—,•i--•...Healthcenires T (519)660-0874 F (519)642-1532 matl@uhc.Onxa www.lihc.on.ca