3/5/2013 - Regular Board Meetingc
THAMES VALLEY DISTRICT SCHOOL BOARD
A
REGULAR BOARD MEETING,PUBLIC SESSION
2013 MARCH 5,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M material
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA M
5.OFFICIAL RECORD M
6.RECOGNITIONS
a.United Way Cheque Presentation V
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2013 FEBRUARY 19 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.2013-2014 School Year Calendar -Sir George Ross Secondary School M
b.International Education M
c.2013-14 Projected Enrolment and Preliminary Teacher Staffing M
d.Long-Term Financing Arrangements M
15.REPORTS OF COMMITTEES
a.Report of the Central London Elementary Accommodation Review Committee M
b.Minority Report of the Central London Elementary ARC B.Jesney M
c. Minority Report of the Central London Elementary ARC - K.Rapson M
d.Report of the London Secondary Vocational and Technology Program M
Accommodation Review Committee M
e.Membership of Three Naming Committees for TVDSB Schools M
f.LongTermCommunlty Partnerships,2013 February 4 M
g.First Nations Advisory Committee,2013 February 19 M
V h.Audit Committee,2013 February 19 M
i.Policy Working Committee,2013 February 26 M
j.Chairs'Committee,2013 February 26 M
k.Committee of the Whole In-Camera,2013 March 5 V
16.COMMUNICATIONS
a.Ontario Public Sciiool Boards'Association -Update
17.NOTICE OF MOTION
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2013 MARCH 5,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2013 March 5 in the Board Room at the Education Centre,meeting
in public session at 7:01 p.m.The following were in attendance:
TRUSTEES
J.Bennett (Chair)
R.Campbell
D.Clark (via
teleconference)(-8:50)
J. Coghlln
P.Forron
T.Grant
G. Hart (-9;15)(+9;50)
Regrets:W. Huff,
E.Kim
P.Jaffe
B.McKlnnon
S.Polhil!
P.Sattler
R.TIsdale
J.Todd (-9:30)
(+9:50)
ADMINISTRATION AND
OTHERS
B.Tucker
K.Dalton
M.Sereda
L.Elliott
C.Bourbonnais-MacDonald
K.Edgar
S.Hughes
K.Meeson
M.Moynihan
V.Nielsen
M.E.Smith
B.Sonier
P.Tufts
K.Wilkinson (-9:15)
K.Bushel!
B.Williams
K.Young
K.Aitken
P.McKenzie (-9:45)
J.Pratt (-9:45)
J.Pratt (-9:45)
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:00 p.m.
2. O CANADA -The meeting was opened with the playing of O Canada.
3.MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA
The agenda,as amended,to move items 15.a,15.b,15.c,and 15.d to follow item 13.0,was approved
on motion of G. Hart,seconded by J. Todd.
5.OFFICIAL RECORD
B.Williams,Supervisor,Corporate Services,read the following officialrecord into the minutes:
Celeste Templeman,a 14-year-old student at Saunders Secondary School on 2013 February 24.
6.RECOGNITIONS
a.UNITED WAY CHEQUE PRESENTATION
Director Tucker announced Thames Valley United Way raised a total of $337,533.00.He
expressed his appreciation for the work of ail staff and students who contributed to the successful
campaign and the positive impact these funds will have on all school communities.
A. Lockle thanked community partners in the audience for attending and expressed his gratitude
on behalf of the three United Way agencies,Oxford, Elgin,London and Middlesex.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett advised that trustees attended the launch of the new Mission and Vision of Thames
Valley on 2013 March 4.She thanked the many educators,parents and partners inthe community
also attending the official launch and will continue to work with staff and the community as they move
through the commitment statement.
9.DIRECTOR'S ANNOUNCEMENTS -none
2013 March 5...2
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
12.MINUTES OF THE 2012 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the Regular Board Meeting of 2013 February 19 were adopted on motion of J.
Coghlln,seconded by R.Tisdale.
b.BUSINESS ARISING FROM MINUTES
There was a minor correction under item 15.c,Report of the Special Education Advisory
Committee,regarding expulsion data.
13.STUDENT TRUSTEE'S UPDATE
Student Trustee P. Forron reported on the Student Advisory Council meeting held on February 27,
where a representative from Pillar Non-Profit Network attended with information on "Change the
World Ontario Youth Volunteer Challenge".
Student Trustee elections will be held mid-April and any interested students can contact their principal
for more infonmation.
Chair Bennett thanked Student Trustee Forron for her part In performing at the launch of the Board's
new Mission and Vision on March 4, along withthe students of Medway High School.
There is a video available for viewing on the Board's website featuring both Student Trustee Forron
and Student Trustee E. Kim regarding the upcoming student elections.
14.REPORTS FROM THE ADMINISTRATION
a.2013-2014 SCHOOL YEAR CALENDAR -SIR GEORGE ROSS SECONDARY SCHOOL
Supt.M.E.Smith and PrincipalJ. Pratt presented the 2013-2014 School Year Calendar-Sir
George Ross Secondary School to comply with Ministry regulations.
The calendar was developed inconsideration of the following prioritiesand through consultation
with Administrative Council:
•adherence to Ministry of Education guidelines forthe 2013 - 2014 school year which include
Ontario Reg.13/13 amendments to Ontario Reg. 304, 'School Year Calendar,Professional
Activity Days' (i.e.,194 school days,including fivemandatory PA Days and one discretionary
day for a total ofsix professional activity days between 2013 September 1 and 2014 June 30;
three PADays are unpaid leave days -October 11,December 20, and March 7);and
• maximizing transportation efficiencies.
AAPSP, CUPE,ETFO,Managers'Association.OSSTF,OPC,TVACE,TVSSAC,TVPIC and
Home &School representatives were part ofthe Planning Committee forsetting the calendars for
2013 -2014.Individuals and groups responded during the public input period between January
28 and February 8,2013.
Consultation occurred with the London District Catholic School Board to maximize transportation
efficiencies,and with the French First Language Boards at their request.
The deadline for submission of the modified calendar to the District Office of the Ministry of
Education is 2013 March 1.
RECOMMENDATION:
That the Board approve,for referral to the Minister of Education,the modified 2013 -2014
School Year Calendar for Sir George Ross Secondary School.
The recommendation was moved by P.Jaffe,seconded by R.Tisdale and carried.
2013 March 5...3
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.INTERNATIONAL EDUCATION
Exec. Supt.L.Elliott providedthe following Information about current and future International
education programs for students and staff of Thames Valley.
InJuly 2011,TVDSB was offered an opportunityto engage ininternational teacher and student
programs InChina.Initially,this would start this summer witha Summer Language Teaching
Project for TVDSB teachers.However, inthe future, this could expand to other countries. On
goingdiscussions have occurred throughoutthe fall and winter with Executiveand Administrative
Council,as well as a discussion at the Board's Long Term Partnership Committee on 2013
February 4.
The benefits to TVDSB's involvement in international education are numerous,Including the
following:
Expands the perspective (world vision) of students and staff;
Enriches its classrooms and communities;
Prepares students for future challenges inherent in a global society;
Enhances diversity across the district;
Creates opportunities for students and staff for international experiences;
Enhances the Image of public education in Ontario;
Projects TVDSB as a progressive,forward thinking district;
Provides Inherent economic benefits.
The Canadian Association of Public Schools -International,in their recent publication 'A Guide to
Public Sct}oolsin Canada',lists 17 Ontario school districts (public and Catholic)as offering
international opportunities to students.Additionally,some of these districts also offer international
opportunities to staff, to teach abroad for short periods of time,primarily in the summer.
Currently, TVDSB offers opportunities to students to participate in exchange programs through a
number of companies.The Ontario Principals' Council also provides international educational
exchange programs to principals and superintendents.Approximately 30 TVDSB principals and
superintendents have travelled to Australia and/or England during the past three years.
Vision for the Future
There are multiple opportunities for staff and students to become Immersed inthe global society,
some of which are described below:
1.Summer Language Teaching Program in China (or other countries as presented)-this
program would provide TVDSB teachers with the opportunity to teach elementary and
secondary students in China for 2-4 weeks.This would be at no cost to the Board.An
invitation has been extended to staff and Board members to travel to China InMay to meet
Ministry of Education officials,board and school staff,and program partners.These costs
would be the responsibility of TVDSB.
2. TVDSB Camps for International Students ~this program would allow international students to
attend short-term summer and/or winter camps hosted by TVDSB.
3.Teacher Training/Exchange Programs - TVDSB is known for its outstanding professional
learning programs for teachers and administrators.There is potential to expand this to
Include international teachers,both during the summer,as well as during the school year. In
the fall 2012,four teacher candidates from Korea worked in its elementary schools for a
period of three months.
2013 March 5...4
14.REPORTS FROM THE ADMINISTRATION -cont'd
b.INTERNATIONAL EDUCATION -cont'd
4.Student Exchange Programs -Short term exchange programs (e.g. two-week programs)
would allow international students to travel to TVDSBand attend schools for short periods of
time, with a reciprocal agreement.TVDSB Policy #1003 'Student Admission -International/
Gut-of-Province/First Nations/Student Exchange'currently guides its work.
5. International Student Program -In 2011-12,TVDSB had 21 elementary,and 77 secondary,
international fee-paying students.There is potential to expand this number ifthis is a direction
of the board.Several Ontario school districts have increased their enrolments significantly
through their international student programs.The international student fees subsidize existing
school programs,as well as provide funding for the international education administration.
Next Steps
Exec.Supt.Elliott noted that a posting willgo out for all interested teachers to travel to China this
summer.An information session will be held and questions answered for the 30 teachers
selected to attend.
It was noted that there is no long-term cost to the Board,and that front end costs are within the
budget.
Director Tucker thanked Exec.Supt.Elliottfor her Initiative to bring forward this opportunity to
Thames Valley.
c.2013-14 PROJECTED ENROLMENT AND PRELIMINARY TEACHER STAFFING
Exec. Officer K.Bushell and Manager J. Pratt presented trustees with the enrolment projections
for the 2013-14 to 2016-17 school years and to provide preliminary elementary and secondary
staffing In order the Human Resource Services can begin the in-school staffing process.
The Ministry of Education Memorandum 2012:SB27,dated 2012 November 2,requires the
submission of enrolment projections for 2013-14 to 2016-17.
The Executive Superintendent of Operations Services Is responsible forthe preparation of
enrolment projectionsforsubmission to the Ministry of Educationwhichare used forthe 2013-14
budget and determining staffing levels.
Full-Day Kindergarten (FDK)staffing is based on a system average class size of26.
For purposes of the 2013-14 preliminarybudget, the following enrolment data will be used:
(ADE)2012-13 2013-14 Increase/
Approved Budget Projected (Decrease)
JK/SK FDK 2,456.50 3,518.70 1,062.20
JK/SK(no FDK)2,614.50 1,412.26 (1,202.24)
Grades 1-3 15,089.00 15,332.73 243.73
Grades 4-8 25.548.00 25256.58 r291.42^
Elementary 45,708.00 45,520.27 (187.73)
Secondary 23.768.83 23.424.77 f344.06t
Total 69.476.83 68.945.04 (531.79*
2013 March 5...5
d.LONG-TERM FINANCING ARRANGEMENTS
Supt.K.Meeson and Manager Pratt presented the following report to provide authorityforthe
transition from the current short-term financing arrangement for the capital expenditures outlined
below to the long-term financing arrangement with the Province of Ontario.
Further,itis provided to participate with other school boards inthe provincial long-term financing
arrangement through the Ontario Financing Authority (OFA).
On 2012 October 12, the Ministry released Memorandum 2012:SB24 "Release of the Updated
Capital Analysis and Planning Template and Information on the March 2013 Long-Term
Financing of Ministry-Supported Not Permanently Financed Capital Debt",announcing the intent
to permanently finance projects substantially complete as at 2012 August 31 through an OFA
debt Issue in March 2013.
Thames Valley District School Board's participation in the long-term financing arrangement
through the Ontario Financing Authority (OFA)consists of the following amounts:
New Pupil Places
Laurie Hawkins Public School $10,237,332
Oxbow Public School 1,786,758
Capital Priorities
Winchester Street Public School 3,190,235
Springbank Public School 3,579,067
Total $16,793,392
RECOMMENDATION:
That the Board approve By-law #15 to authorize a loan from the Ontario Financing
authority (OFA) in the principal amount of $18,793,392 pursuant to a Loan Agreement
under Section 7 of Ontario Regulation 41/10.
The recommendation was moved by T.Grant,seconded by R.TIsdale and carried.
At 9:35 p.m.the meeting recessed and reconvened at 9:50 p.m.
15.REPORTS OF COMMITTEES
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE
Trustee P.Jaffe presented the following report of the Central London Elementary
Accommodation Review Committee.
The report is the result of the work by the Central London Elementary Accommodation Review
Committee addressing accommodation at Bishop Townshend,Lord Roberts,Lome Avenue and
St.George's Public Schools.The background area of the report illustrates the various meetings
that were held culminating in this document.
Following receipt of this report,Senior Administration will provide its response to the Board within
30 days.Public input to the Board of Trustees will be scheduled within a minimum of 60 days
following receipt of the Senior Administration's response after which time there will be decision of
the Board.
ARC RECOMMENDATION
In support of the Central London Elementary ARC Committee's mandate to respond to the Senior
Administration recommendation,the Central London Elementary ARC -Bishop Townsend,Lord
2013 March 5...6
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE-cont'd
Roberts, Lome Avenue and St.George's Public Schools approved the following
recommendations on 2013 January 31.
The Central London Elementary ARC recommends this ARC rejects the Senior Administration
recommendation and recommends that all schools remain open.
Rationale
This ARC has heard eighty (80)presentations.Presenters comprised Individuals from the
immediate school communities,Individuals from outside those communities,and those
representing a group or organization.The overwhelming message was that no school
represented in this ARC should be closed.Presenters spoke of the vitality of the schools and the
neighbourhoods in which they are situated,raised questions about and challenged the rationale
given in support of the staff recommendation,presented alternatives to closure,and made a case
for TVDSB to take a wider and a longer view In making the decisions related to this ARC.The
following summarizes the basis of its recommendation and outlines options for TVDSB to
consider.
Lome Avenue School is the only English language school in the downtown core.It was conceived
and builtto accommodate programs that serve student needs beyond the neighbourhood and
continues to fulfill this role (see Appendix 1).Currently the programs Include:
•three specialized unique programs -Itinerant Gifted, Aboriginal and Special Education and
Cooking for Kids;
• El SIstema Aeolian Orchestra -see presentation by Clark Bryan,June 7th,2012 (Appendix
2):
•The Weaving Program;
• English as a Second Language (176 ESL students);
• two English as a Second Language daycare programs (33 total in Infant,preschool and
toddler programs),YMCA Before and After School Program (3 students in after school
program plus 2 every other day-average of 4, 1 student In before school program);
•YMCA Daycare (approximately 16 students in full day care;8 and 8 every other day) -there
are currently 14 community permits amounting to 800 hours of use annually.
Any spaces that are deemed "empty"are seen as an asset /opportunity by this ARC (see
Appendix 3,Appendix 3.1 and Appendix 3.2).
Lome Avenue School is located in the community of Old East Village that has undergone a
renaissance.It is a walkable,core community that has its own commercial corridor and offers
easy access to downtown.The successes to date of the revitallzation efforts are evident in the
community and on the commercial corridor (see presentations by Sarah Merritt,Oct. 4,2012,
Appendix 4,Angela RIvard,June 7,2012,Appendix 5,and Sheila Simpson,April2,2012,
Appendix 6). This success has not gone unnoticed outside of the community as witnessed by
one presenter who said "This is a story that London should be shouting from the roof-tops and
held up as a model for success"(see presentation by Sue Brooks,Nov. 1,2012,Appendix 7).
The ongoing revitallzation of this community provides a special context for the school that must
be considered.There has been significant growth in London's core,as has occurred in many
North American cities.This is a phenomenon that School Boards will have to take into account In
their planning (see Appendix 3).
Lome Avenue School's location is ideal as It allows most students the opportunity to walk to
school.This Is desirable and should be maintained as the health benefits of children walking to
2013 March 5...7
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE-cont'd
school has sound basis inthe research,(see Appendix 8 and Appendix 8.1). IfLome Avenue
School were to close any student that would consequently attend Bishop Townshend wouldhave
to be bused.
This is because the Quebec Street bridge presents a safety hazard that would jeopardize the
safety of any child walking over Itto school (see Appendix 8.2).
Lome Avenue School's student population has stabilized and is projected to grow over the next
few years. New development inthe area is currently underway (iVIedallion apartment block)and
future development is in the planning stages (McCormlck site)
Bishop Townshend School was considered by the ARC to be ideal in its current state.Itis at
93%capacity and has adequate green space and almost allchildren walkto school.Modifying
the school from its current state,could have a detrimental effect on the school population and the
community as a whole,such as the impact on green space due to parking and portables,adding
busy bus lanes,and adding more students.
OPTION 1-PARTNERSHIPS
Related to the Ministry of Education criteria of:value to the board,value to the student,value to
the community and the value of the local economy the option of the partnership recommendation
explicitly addresses all four.The potential for partnerships is high,and the Information and time
required to bring these to life should be given and the effort should be made.Consideration
should be given to the current partnerships under review and appropriate extensions should be
granted.
This ARC recommends that TVDSB pursue the partnership offered by the City of London to
establish a Family Centre at Lome Avenue School (see attached letter from Mayor Joe Fontana,
Appendix 9).Such a centre will provide the cornerstone for other partnerships.
The community of Old East Village is actively pursuing other potential partners (see letter from
Old East Village Community Association,Appendix 10).These Include:
• El Sistema Orchestra Aeolian;
•The Clay Arts Centre (Potters'Guild);
•Palace Theatre (London Community Players);
•Fanshawe College and the London Economic Development Corporation (see letter from
Sarah Merritt,Manager,Old East Village BIA,Appendix 11);
•MaRs Institute for Impact Investing;and
•YMCA
This ARC encourages TVDSB to generate additional revenues by adding solar panels to the
roofs of the four schools.The revenues earned would be applied to each school to offset
operational costs.
This ARC recommends that the revenue earned (approximately $600,000/year)by the ESL
program at Lome Avenue School be recognized and applied to the operating costs of the school.
ESL students should be recognized in order to reduce the on the ground capacity (OTG).Lome
Avenue School provides a central location for ESL students and is close to major bus routes.Full
funding should be afforded at 100%for adult ESL students.ESL offers critical services to new
Canadians.Alternatively,the program should be recognized as a partnership to reduce the
capacity.
2013 March 5...8
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE-cont'd
OPTION 2 -EXPANDED PROGRAMMING
•Expand Special Education program at St.George's;
•Create a computer innovation lab at St.George's;
•Enhance programming at Lome Ave. to establish It as a Performing Arts School (ie.Lester B.
Pearson School for the Arts);
•Enhanced Science,Math,and Computer programs;
•Explore the possibility of year-round calendar for Lome Avenue;
•Consider Dual Track French Immersion at Lome Avenue in a manner that Is consistent with
the primary recommendations/objective of keeping all 4 schools open,or seek options that
Include overflow.EXAMPLE:JK-6 at one school and then 7-8 at the other Lome Ave/Lord
Roberts.The option would maintain school communities,and save bussing fees,(see
Appendix 12 and Appendix 12.1).
OPTION 3
Conduct a feasibility study to reduce the physical size of Lome Avenue Public.Consider
demolition of a portion of Lome Avenue Public School to align Its size to an average elementary
school. This option may be significantly less expensive than the proposed $3.7MM required for
the additions at Bishop Townshend.(see comparable partial demolition example from Scott
Howard public input presentation Jan.31st, 2013, Appendix 13).
Note
The above options are not mutually exclusive and any combination of the above will suffice.
RECOMMENDATIONS FOR ARC REFORM
• Review funding formulas for ESL students at the Ministry level.Recognize both FTE
and revenue benefits at the school level.
• ESL spaces qualify as FTE at 100%.
• Tactical vs Strategic planning. ARC is a tactic that should come from strategic planning.
• ARC members should understand details of the TVDSB strategic plan - Include In early ARC
meetings to bring understanding and context to Strategic planning that has occurred to
support Senior Administration's recommendation.
•Better planning and integration between Board and Municipality le.Board planners and
City planners.
•Pre-ARC with a Community of School Councils.Conversations are happening more
proactively than when an ARC gets called,proactive outlooks and planning to support and
protect communities. ARCshould not come witha recommendation withoutthe communities
being consulted.
ARC process does not allow for appropriate partnerships to evolve.If the partnerships need
to exist to keep the school open the ARC process should allow for this time.
Board should make public statements about Intentions for community schools to allow the
communities the opportunity to respond and work to maintain community schools.
Board should dedicate staff (to the communities)to ARC as to not take away from the
business of education.
Partnerships:Board needs to proactively support partnerships that "Encourage Facility
Partnerships".
The Board needs to dedicate a person/staff that is committed to and responsible for
developing partnerships.
Trustees to attend more ARC meetings to understand first hand testimonials during public
input.
Inthe "pre-ARC"phase have consideration where school boundaries overlap
BringARC experience to new ARC members/ARC mentorshlp/Trustee oversight.
2013 March 5...9
15.REPORTS OF COMMITTEES -cont'd
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE -cont'd
Background
The Thames ValleyDistrictSchool Board approved the following motionon 2011 November 29:
That Administration be authorized to proceed with the following Accommodation Review
Committee (ARC),reviewed by the Capital Planning Advisory Committee:Bishop
Townshend,Lome Avenue and St.George's Public Schools.
Note:The following motion was moved and carried at the Accommodation Review Study
Committee Meeting held on 2012 January 30:
Given the pressure that the school board has with French immersion spaces,it Is
recommended that the Central London Elementary ARC include Lord Roberts French
Immersion Public School.
This recommendation was presented and approved at the Thames Valley District School Board
Meeting held on 2012 February 21.
The ten Committee members,representing four school communities,met on the following dates:
January 30th,2012 -Organizational Meeting
April 2nd,2012 -1st Public Consultation Meeting
April 30th,2012 -2nd Public Consultation Meeting
June 7th,2012 - 3rd Public Consultation Meeting
September 20th,2012 - 4th Public Consultation Meeting
October 4th,2012 - 5th Public Consultation Meeting
November 1st,2012 - 6th Public Consultation Meeting
November 8th,2012 -Report Writing Meeting
November 29th,2012 -Report Writing Meeting
December 13th,2012 -Report Writing Meeting
January 31st,2013-Public Consultation to the Draft ARC Report/Finalize Report
Public Consultation was received from 13 organizations and 68 individuals for a total of 71
presentations.
The Committee compiled their draft recommendations on 2012 December 13. Public Input to the
draft report from four individuals and five organizations was received by Committee members on
2013 January 31.
Representatives of the Thames Valley District School Board included Trustee Peter Jaffe who
presided over the meetings.Administrative support was provided by Karen Wilkinson,Executive
Member; Karen Dalton,Executive Superintendent of Operation Services;Susan Van Aarsen,
Administrative Assistant;Bob Seto,Planning Officer; Kevin Bushell,Executive Officer,Capital
Planning;Dr.Steve Kllllp,Manager of Research and Assessment,Laura Elliott,Executive
Superintendent of Program Services,Jack Ammendolla {Watson &Associates)and Principals
Barb Desjardlns,David Ennis,Andrea Paturel,Stariee Carew,Mellna D'Cario,Marina Lee,
Vice Principal Greg Marshall and Ele Gibling,Learning Supervisor.
The Committee received and/or examined:
• Policy and Procedure - Pupil Accommodation and Facility Organization;
•School Information Profiles (SIP) for each school Involved;
•Accommodation Review Committee (ARC)Template Definitions/Parameters/Component
Value Factor Guidelines;
•Boundary Maps for the schools Involved in the ARC;
2013 March 5...10
15.REPORTS OF COMMITTEES-cont'd
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE-conrd
•Historical enrolment data for each of the schools Involved in the ARC;
•Presentation by Bob Seto regarding Thames Valley District School Board Enrolment for the
areas Included In the ARC:Actual Enrollment 2000-2001 to 2010-2011 (FTE)and Projected
Enrolment 2012-13 to 2020-2021;
•Presentation by Dr.Steve Killip,l\/!anager of Research and Assessment,Laura Elliott,
Executive Superintendent,Lynda Pressey,Learning Supervisor and Erin Balmer,Learning
Coordinator,Program Services Department on French Immersion;
•Presentation by Kevin Bushell,reviewing the pre and post valuation templates and costs
associated with the recommendation;
•Presentation by Karen Wilkinson on the Program Benefits of a Larger Elementary School;
•Partnerships and Sponsorships Policy and Procedure;
•Policy/Program Memorandum No.149 Protocol for Partnerships with External Agencies;
•Encouraging Facility Partnerships Policy and Procedure;
•Ministry of Education:81 Memo -Encouraging Facility Partnerships;
•Tours of each of the schools Involved were arranged prior to the start of meetings-
meeting locations were rotated among the four schools.
Post-Analysis Senior Administration's Recommendations
The draft capital plan identified a number of Elementary accommodation issues in the Central
London area that merit review.Projected enrolment and available capacity at these schools
suggests that this review is required.
Itshould be noted that Full-Day Kindergarten will be implemented at Bishop Townshend and St.
George's Public Schools as of 2012-13,and is scheduled at Lome Avenue and LordRoberts
French Immersion Public School as of 2014-15.
Senior Administration recommends the following (2012 April 30):
1.Lome Avenue Public School be closed and declared surplus as of June 2014;
2.Following a boundary review,which will be part of this ARC process,Lome Avenue Public
School students be accommodated at Bishop Townshend and St.George's Public Schools
as of September 2014;
3. Bishop Townshend PublicSchool receive an addition and renovation inorder to
accommodate the projected enrolment and to bring the facility up to TVDSB Program
standards which would create a school with an OTG capacity of approximately 420 as of
September 2014;
4. St.George's Public School receive site alterations to bring the parking facilities up to
TVDSB standards as of September 2014;
5. Lord Roberts French Immersion Public School remain status quo,as a SK to 8 single-track
French Immersion elementary school;
6. Explore the possibilityof relocating the Best Start Child Care from Lome Avenue Public
School to Bishop Townshend Public School.
The date of implementation for these recommendations will be contingent upon Ministry of
Education funding of the proposed capital projects.
2013 March 5...11
15.REPORTS OF COWIWllTTEES -cont'd
a.REPORT OF THE CENTRAL LONDON ELEMENTARY ACCOMMODATION REVIEW
COMMITTEE -cont'd
Estimated Costing Breakdown for Senior Administration's Recommendations of the Central
London Elementary ARC:
Bishop Townshend PS Estimated Cost*
Addition and Renovations $3,750,000.
*not including School Renewal items
St.George's PS Estimated Cost
Parking Alterations $75,000.
Total Cost of Recommendations Total Estimated Cost
Bishop Townshend PS $3,750,000.
St.George's PS $75,000.
Total Estimated Cost $3,825,000.
Committee Membership;
School Council Representatives:
Bishop Townshend -Jim
Dean Lord Roberts -Kate
Rapson Lome Avenue -
Helen Hall
St.George's - Brian O'Neill
Citizens Representatives:
Bishop Townshend -Brett McKenzle
Lord Roberts -Brent Jesney
Lome Avenue -Frank Filice
St.George's - Gord Duplan
Community:
Jennifer Diplock
Municipal Leader
Judy Bryant
Itwas noted that the ARC members worked diligently throughout the process.There were great
public presentations and an ovenwhelmlng consensus that Lome Avenue Public School be seen
as a treasure in the central London community for both adults and students.
The different options presented were discussed in detail including questions of clarification to
the Administration.
Trustee Jaffe added that it was an honour to serve as the Chair, and expressed his appreciation
and gratitude to the ARC members.
b.MINORITY REPORT OF THE CENTRAL LONDON ELEMENTARY ARC -B.JESNEY
B.Jesney presented a Minority Report of the Central London Elementary ARC and responded
to questions of clarification.
2013 March 5...12
15.REPORTS OF COMMITTEES -cont'd
c.MINORITY REPORT OF THE CENTRAL LONDON ELEMENTARY ARC - K.RAPSON
K.Rapson presented a Minority Reportofthe Centra!London ElementaryARCand responded
to questions of clarification.
Chair Bennett thanked the many parents and community members who attended inthe audience.
It was confirmed that the Senior Administrative Response will be brought forward to the March 26
Board meeting and that public input will be heard on May 14.
d.REPORT OF THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE
Trustee Tisdale outlined the report of the London Secondary Vocational and Technology Program
Accommodation Review Committee.
The report is the result of the work by the London Secondary Vocational and Technology
Program Accommodation Review Committee addressing programming and accommodation at
Clarke Road,H. B.Beal,Montcalm,Saunders,Sir George Ross,and Thames Secondary
Schools.The background area of the report Illustrates the various meetings that were held.
Following receipt of this report,Senior Administration will provide its response to the Board on
March 26.Public Input will be scheduled on April 23,after which time there will be decision of the
Board.
ARC RECOMMENDATIONS
In support of the Committee's mandate to respond to the Senior Administration's
recommendation,the London Secondary Vocational and Technology Program ARC:Clarke
Road,H.B.Beal,Montcalm,Saunders,Sir George Ross,Thames Secondary Schools
Accommodation Review Committee approved the following recommendations on 2013 January 7.
The Committee recommends:
1.That Sir George Ross and Thames Secondary Schools be combined Into one facility.
2.That TVDSB consider all relevant factors in determining which facility Is utilized as the
"VocationaiSchooI of Excellence"to meet the needs of students and the community at large.
3.That a Naming Committee be established for the new combined "Vocational School of
Excellence".
4.That memorabilia from both Thames and Sir George Ross Secondary Schools be moved to
the new combined "Vocational School of Excellence".
5.That students who attend the "Vocational School of Excellence"continue to have
transportation provided as per the Transportation Policy and Procedure.
6.That the boundaries for the "Vocational School of Excellence"include the current boundaries
of Thames and Sir George Ross Secondary Schools.
7.That the new combined "Vocational School of Excellence"be approved as an option or
school of choice for tuition agreement students.
8.That the boundaries for the Emphasis Schools be accepted as presented.
9.That every effort be made to expand and enhance program offerings at the new "Vocational
School of Excellence".
2013 March 5...13
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE -conrd
10.That a regular reviewof program offeringsat both the "VocationalSchool of Excellence"and
the Technology Emphasis Centres be undertaken to ensure that student needs and
community future employment opportunities are being met.
11.That allviable community partnerships be maintained,explored and promoted.
12.That all students currently attending Thames and Sir George Ross Secondary Schools shall
be accommodated at the new "Vocational School of Excellence"if they so choose.
13.That the following plans be made for transition to the new "Vocational School of Excellence":
a.That a survey be conducted for current Thames and Sir George Ross Secondary Schools
students,parents/guardians and staff to determine school year calendar preferences.
b.That a Transition Committee be established with representation from students,
parents/guardians and staff.
c.That additional student services supports (i.e.Psychologists,Attendance and Social
Work,Learning Support)be provided for the first year to ensure a smooth transition.
14.That the following plans be made for transition of Thames and Sir George Ross students who
choose to attend their home school or their designated Technology Emphasis School:
a.That access to hand timetabling and monitoring of student need is provided for all
transitioning students.
b.That students considering attending their home school or Technology Emphasis School
be given an opportunity to visit that school prior to making a decision.
c.That additional student services supports (i.e.Psychologists,Attendance and Social
work, Learning Support)be provided for the first year to ensure a smooth transition.
d.That peer mentoring be available for students transitioning.
15.That it be mandatory for detailed written Information about TechnicalA/ocatlonal schools be
sent to parents/guardians of Grades 7 and 8 elementary school students by November of
each year.
Background
Thames Valley District School Board Senior Administrative Rationale for the London Secondary
Vocational and Technology Program ARC - Capital Planning Coordinating Committee Report to
the Board,2011 November 29.
Senior Administration believes that all secondary school students inthe Cityof London should
have access to enhanced vocational and technology programming offered In Emphasis Schools
which have a full range of technology programming.The Technology Education Review Identified
standards for technology programming,facilities, and equipment for allTVDSB students.The
Vocational Education Review determined that status quo for school-to-work programs In the City
of London does not meet the future programming needs of students.Based on the above,it is
recommended that an ARC be initiated to review alternative accommodations for Sir George
Ross and Thames Secondary School students.It is the Senior Administration's recommendation
that an ARC be formulated to review the accommodation of Ross and Thames students in full
Emphasis Schools In the City of London.
2013 March 5...14
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE -cont'd
After examining the enrolmentpatterns ofthe current students attending Sir George Ross and
Thames Secondary Schools, the projected secondary enrolments and the current technological
facilities inthe London secondary schools, ItIs proposed that Sir George Ross and Thames
Secondary Schools close; and that Clarke Road, Montcalmand Saunders Secondary Schools, be
enhanced to the standards of Emphasis Technology Schools.These three schools would offer a
full range of programming Includingthe technologies of an Emphasis school.
Itis proposed that Clarke Road, H.B.Beal,Montcalm,Saunders,Sir George Ross,and Thames
Secondary Schools be represented on this Accommodation Review Committee.
The closure of Sir George Ross and Thames Secondary Schools would allow the sites to be
retained for potential future Board use.
The thirteen Committee members,representing six school communities met on the following
dates:
Oraanizatlonal Meetlnc
February 29,2012
Public Consultation Meetings
April 23,2012
May 30,2012
September 20,2012
October 24,2012
November 29,2012
The Committee compiled their draft recommendations on 2013 January 7. An additional meeting
was set within 30 days following to provide opportunity for public Input on their recommendations.
That meeting was scheduled for 2013 February 13.
Representatives of the Thames Valley District School Board Included Trustee R.TIsdale who
presided over the meetings.Administrative support was provided by K.Edgar,Superintendent of
Education:K.Dalton,Executive Superintendent Operations Services,Marion Moynihan,
Superintendent of Education;K.Bushell,Executive Officer,Capital Planning;K. NuckowskI,
Supervisor Operations Services and Principals C. May, P.Panayi,Clarke Road SS;D.
Macpherson,H.B.Beal SS;K.Furlong,Montcalm SS;P.Thompson,Saunders SS;R. Hart, Sir
George Ross SS;L. Mills,Thames SS.
During the course of its meetings,the Committee considered,discussed and investigated the
benefits,issues,concerns and considerations of the Administrative recommendation.The
Committee received twenty-three individual public consultations and seven group public
consultations.Five pieces of written correspondence were received and distributed to the ARC
members on May 30,September 20 and November 29,2012.
Communication/Consultation
The Committee members informed and consulted their respective communities as follows:
School Newsletters,school websites and the synervolce telephone system included Information
regarding the ARC process,listing upcoming meeting dates and locations and providing a
website link to future information with regard to the public input meetings.
2013 March 5...15
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE -cont'd
The Committee received and/or examined:
Policy and Procedure:Pupil Accommodation and Facility Organization;
Thames Valley District School Board Enrolment Versus Capacity Summary 2011-2012;
Senior Administrative Rationale for the London Secondary Vocational and Technology
Program;
ARC,Capital Planning Co-ordinating Committee Report to Board,2011 November 29;
Report of the Technological Education Review Committee,2010 November;
Vocational Education Program Review,Thames Valley District School Board,Program
Services,2011 February 1;
Presentation by L. Elliot,Executive Superintendent Program Services and Frank Galizia,
Learning Supervisor,Student Pathways for Success reviewing the Technology and Vocation
Education Program Review;
Principal Presentations:"How are workplace destination students supported at H.B.Beal,
Clarke Road,Montcalm,Saunders,Thames and Sir George Ross Secondary Schools"and
"How are FNMI students supported at H.B. Beal and Saunders Secondary Schools";
Enrolment Projections for 6 Study Area Schools;
Current Boundaries for 6 Study Area Schools;
Presentation by K.Dalton,Executive Superintendent,Operations Services reviewing the
Current Boundaries for 6 Study Area Schools and Enrolment Projections for 6 Study Area
Schools;
Course Enrolment Summary;
Presentation by M.Moynihan,Superintendent of Education reviewing the Course Enrolment
Summary;
Presentation by M.Ferdinand,Coordinator School Counselling and Social Work Services on
"Supporting Students for School Success";
School Information Profile and Definitions for each school involved In the ARC;
Presentation by K.Bushell,Executive Officer, Facility Services and Capital Planning
reviewing the school Information profiles
Thames ValleyDistrictSchool Board Safe Schools:Secondary Survey for schools involvedin
the ARC, 2011 May 20;
EQAO Ontario Secondary School Literacy Test Results 2012 March for schools involved in
the ARC;
Accessibility Information Sheets for each school involved in the ARC;
Potential Emphasis School Boundaries;
Potential Enrolment for proposed Technology Emphasis School Boundaries;
Tours of each ofthe schools involvedwere arranged prior to the start of the meetings which
were rotated among the six schools involved in the ARC.
Senior Administration's Recommendations
Senior Administration has Identified that all secondary school students inthe Cityof London
should have access to enhanced technology programming offered In Emphasis Schools which
have a full range of technology programming (as are offered in Elgin, Middlesex and Oxford
counties). The Technology Education Review Identified standards fortechnology programming,
facilities, and equipment for all TVDSB students which are planned for the designated Emphasis
Schools of Clarke Road, Montcalm, and Saunders Secondary Schools.The Vocational Education
Review determined that status quo for school-to-work programs inthe Cityof London does not
meet the future programming needs of students.Combine this withthe declining secondary
enrolment at Sir George Ross and Thames Secondary Schools,and the increasingly difficult
challenge to offer the desired programming opportunities.Itis recommended that altemative
accommodation be determined for Sir George Ross and Thames Secondary School students
where a full range of programming opportunities to meet today's needs can be offered.
2013 March 5...16
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE -cont'd
Senior Administration recommends that:
• Sir George Ross and Thames Secondary Schools close as of June 2014;
Followinga boundary review, which will be part of this ARC process,Sir George Ross and
Thames Secondary School students be accommodated at their home schools or in one of the
designated Emphasis Schools of Clarke Road,Montcalm or Saunders Secondary Schools
(renovated Emphasis Schools)as of September 2014;
• A transition process be developed to assist with the transition planning for each student
transferring from Sir George Ross and Thames Secondary Schools;
Transition plans be developed for each student transferring from Sir George Ross and
Thames Secondary Schools and that transition plan discussions involve resource staff from
Sir George Ross Secondary School or Thames Secondary School and the destination
secondary school;
Hand time tabling,with the appropriate school supports,be completed for each student from
Sir George Ross and Thames Secondary Schools,as necessary,In their new schools;
First Nations,M§tis and Inuit (FNMI)students from Thames Secondary School have access
to FNMI programs and supports offered at H.B.Beal Secondary School or Saunders
Secondary School;
•Senior Administration,in conjunction with the Program Department staff, identify resource
staff needs to ensure that appropriate resource and support staff (e.g.,Learning Support
Teachers,Social Workers)follow the students from Sir George Ross and Thames Secondary
Schools to their newly designated Emphasis Schools and H.B. Beal; and
• Sir George Ross and Thames Secondary Schools be retained for future use.
Committee Membership
Trustee Chair-Ruth Tisdale
Executive Member -Karen Edgar
ARC Assistant - Kelly Nuckowski
Principals
Clarke Road Secondary School - Carolyn May (Retired June 2013),Paul Panayi
H.B. Beal Secondary School - Don Macpherson
Montcalm Secondary School - Kathy Furlong
Saunders Secondary School -Patty Thompson
Sir George Ross Secondary School -Richard Hart
Thames Secondary School - Linda Mills
School Council Parents
Clarke Road Secondary School -Dave Wllklns
H. B.Beal Secondary School -June Harris
Montcalm Secondary School -Stephanie Joselyn-Fogarty
Saunders Secondary School -Tracey Marie
Sir George Ross Secondary School -David Woitowich
Thames Secondary School - KimMillar
Citizens
Clarke Road Secondary School -Rose Young H.B.
Beal Secondary School -Brian Dudley Montcalm
Secondary School -Michelle Valladares Saunders
Secondary School -Jamie McCrlndle
Sir George Ross Secondary School - Gail Selig
Thames Secondary School - Darline Allen
First Nations Rural Representative
Starr McGahey-Albert
15.REPORTS OF COMMITTEES -cont'd
d.REPORT OF THE LONDON SECONDARY VOCATIONAL AND TECHNOLOGY PROGRAM
ACCOMMODATION REVIEW COMMITTEE -cont'd
It was noted that both Thames and Sir George Ross Secondary Schools have different
specialized programs at each school.
e.MEMBERSHIP OF THREE NAMING COMMITTEES FOR TVDSB SCHOOLS
Exec.Supt.K.Dalton provided the names of individuals who have agreed to participate in the
process to name the three schools.
In accordance with the Board's Policy and Procedures regarding Naming of Schools,requests
were made for individuals to serve.It should be noted that,where a Naming Committee is struck
to consider a name change of an existing school, the Committee has the latitude to recommend
that there be no change In school name.
The Committee Membership includes:
• two trustees (non-voting)at least one of whom is from that electoral district;
• two parent representatives (voting)residing in the designated school boundary areas
appointed by the School Council for each of the school areas involved in a consolidation OR
when only one school is involved in a Naming Committee,two parent representatives (voting)
residing in the designated school boundary area,appointed by the School Council from each
Division attending the school;and
•the Superintendent(s)of Education (non-voting)for the area.
An advertisement requesting submissions for school names,was placed in the London Free
Press for all three scliools,and in the Strathroy Age Dispatch for the Strathroy Area Schools.
Advertising was also done through school newsletters and on the Board website.
To avoid a conflict of interest in the selection process,members of the Naming Committees must
agree not to submit names for consideration.
RECOMMENDATION:
That the Board consider approval of the Naming Committee Membership for the schools
as follows:
New Elementary School in Strathrov Area Naming Committee
Marion Moynihan,Superintendent of Education
Rob Campbell,Trustee Middlesex
Jennifer Coghlln,Trustee Middlesex
Lora Kirkham,Colbome St.Public School
Lauren Monteith,Colborne St.Public School
Candlce Chartrand,Southdale Public School
Billy Jo Wilkinson,Southdale Public School
New French Immersion Elementary School in Strathrov Area Naming Committee
Marion Moynihan,Superintendent of Education
Rob Campbell,Trustee Middlesex
Jennifer Coghlin,Trustee Middlesex
Erin Moriey,F.I.Primary Division
Karen Schlegel,F.I.Primary Division
Rebecca Carey,F.I.Junior Division
Sandra Kajan,F.I.Junior Division
Tammy McColl,F.I.Intermediate Division
2013 March 5...18
15.REPORTS OF COMMITTEES -cont'd
e.MEMBERSHIP OF THE THREE NAMING COMMITTEES FOR TVDSB SCHOOLS -cont'd
Orchard Park P.S.Naming Committee
Celine Bourbonnais-MacDonald,Superintendent of Education
Peter Jaffe,Trustee London
Peggy Sattler,Trustee London
Therron Jones,Orchard Park Public School
April Pittendreigh,Orchard Park Public School
Susan Wells,Sherwood Forest Public School
Tricia Brown,Sherwood Forest Public School
The recommendation was approved on motion of R. Campbell,seconded by S.Polhill and
carried.
f.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS 2013 FEBRUARY 4
12:05 p.m. to 1:44 p.m.
MEMBERS ADMINISTRATION AND OTHERS
R.Campbell B.McKinnon B.Tucker (-12:38)K.Aitken
P.Jaffe L.Elliott
J.Bennett P.Sattler (Chair)
Regrets:S. Polhiil
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF COMMITTEE CHAIR
Director Tucker presided overthe electionofthe 2013 CommitteeChair. Trustee P. Sattler
was nominated and appointed by acclamation.
4.REPORT OF THE 2012 FEBRUARY9 MEETING - provided for information
5.BUSINESS ARISING FROM THE 2012 SEPTEMBER 17 MEETING
Itwas noted that the Cityof Londoncouncilors have not yet responded to the Board's
request to meet regardingaccommodation issues. Itwas suggested that an annual meeting
take place where the Boardand councilorscan engage in multiple agenda items including
potentialpartnerships, an international education centre,skilled trades, new technologies and
accommodation issues and challenges.
6.PROPOSED CHINA PARTNERSHIP
Exec.Supt.L.Elliott advised that a representative from EmeraldAsiaAdvisors Inc.(EAA),a
for-profit organization,has contacted the Boardto request its participation in teacher and
student exchanges with China. The following opportunities were outlined:
•TVDSB China Summer Language Teaching Project;
• TVDSB Camps in Canada;
•Student Exchange Program;
2013 March 5...19
15.REPORTS OF COMMITTEES -cont'd
f.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS -cont'd
6.PROPOSED CHINA PARTNERSHIP -cont'd
•Teacher Training Program;and
•International Student Program.
All options were discussed by Senior Administration and it was agreed that the following
opportunity be considered for the summer 2013:
TVDSB China Summer Language Teaching Proiect
• 30 teachers,Grades 5-10,would travel to one of two cities - Beijing or Mudanjiang,
Heilongjiang Province,to teach students about Canada;
• Two,two-week sessions -mid-July to mid-August 2013;
•All expenses paid for teacher travel,accommodation,travel and medical insurance by
EAA in exchange for their teaching time;
• TVDSB staff to travel to China in May to meet with staff,check out facilities (schools and
accommodations)and discuss future programs;and
•Chinese executives to travel to TVDSB infallof 2013 to learn more about the region and
the Board.
It was noted that Niagara, Lambton and York Region currently run similar programs with
international students attending their schools.China currently pays international fees for their
students to liveand attend school in Canada and Boards are compensated double the
amount of what the Ministry funds.
Exec. Supt. Elliott advised that staff invited to attend in May would use their Professional
Development funds fromthis year's budget to cover the cost ofthe trip.There they would
meet withthe school principal or designate,as well as individuals from their Ministryofficials.
The Board's lawyers' have been contacted and itwas suggested that a legal agreement be
drafted should the Board move forward with the initiative.
Exec. Supt. Elliott indicated that the Board is currently looking into EAAand its
representative,who attended the Richard Ivey School of Business, and following up on
references.
Director Tucker noted that there are risks and expenses associated.He also noted that the
cultural exchange and professional learning opportunity are both beneficial for TVDSB
teachers.The potential financial benefit once a relationship is established with China would
also be advantageous.
Exec.Supt.ElliottIs looking for direction and the support of the Board to move forward.It was
also noted that this opportunity would align with the Board's new strategic plan.The issue
will be discussed further at the 2013 March 5 Board meeting.
A request for access to healthcare facilities during the exchange be further investigated for
those teachers participating in the program.
7. STATUS AND PROCESS FOR APPROVING PARTNERSHIPS IN SCHOOLS (CHAIRS'
COMMITTEE 2012 NOVEMBER 21)
Exec. Supt. Elliotthighlighted the confirmed Program Access Agreements currently in place
with TVDSB and various organizations.She also described the process when an outside
agency/group/person requests to provide a program or service to students in TVDSB
schools.
2013 March 5...20
15.REPORTS OF COWIWIITTEES-cont'd
f.REPORT OF THE LONG-TERM COWIMUNITY PARTNERSHIPS -cont'd
7. STATUS AND PROCESS FOR APPROVING PARTNERSHIPS IN SCHOOLS (CHAIRS'
COMMITTEE 2012 NOVEMBER 21) -cont'd
In an effort to streamline the process,a survey was sent out to principals inquiring about
organizations that had current arrangements with each school.As a result, a legal document
was prepared ensuring that individuals had criminal background checks and that liability
insurance was in place.The Board also wanted to ensure that programs run tie into the
curriculum and if money was being exchanged for these services that it was referred to
purchasing.The other consideration was to ensure that these programs did not duplicate
those currently offered within a school.
The Program Access Agreement was established for organizations requiring regular access
to students.The following organizations have agreements confirmed with the Board:
ATN Access for Persons with Disabilities Inc.;
Central Community Health Care Nutritional Counselling;
Community Options for Justice (COJ);
Dorchester Block Parents;
The Family Violence Counselling Program;
Middlesex-London Health Unit;
Oxford County Public Health &Emergency Services;
Elgin-St.Thomas Public Health;
Big Brothers Big Sisters of Ingersoll,Tillsonburg &Area;
Big Brother Big Sisters of Woodstock &District;
Big Brother Big Sisters of London &Area;
Big Brother Big Sisters of St.Thomas - Elgin;
Children's Aid Society -London &Middlesex;
Frontier College;
Growing Chefs!Ontario Society;
John Howard Society of London &District;
London health Sciences Centre,Children's Hospital;
Merrymount;
Northwest London Resource Centre;
Western University Centre for Planetary Science &Exploration;
YMCA -Strathroy;
YMCA of Western Ontario.
A one-time visit from an organization is at the discretion of the Principal and a
teacher/supervisor must be present during the program.The following No Agreement
Necessary -One time Presentation/Other are:
Addition Services of Thames Valley;
Beginning family Services;
Boys and Girls Club of London;
CBI Physiotherapy;
Fire Departments -all municipalities;
The Hearing Foundation of Canada;
Hydro One -Hazardous Hamlet Program;
Learning Disabilities Association,London Region;
RCMP London Anti-Human Trafficking Awareness - I'm Not for Sale;
London Crisis Pregnancy Centre;
Ontario Early Years Centres;
Oxford Elgin Child &Youth Centre;
2013 March 5...21
15.REPORTS OF COWIMITTEES -cont'd
f.REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS -cont'd
7.STATUS AND PROCESS FOR APPROVING PARTNERSHIPS IN SCHOOLS (CHAIRS'
COMMITTEE 2012 NOVEMBER 21) -cont'd
•Probation services;
•Regional HlV/AIDs Connection;
•Thames Region Ecological Association;and
• Police (Aylmer Police, Elgin GPP,London Police, Middlesex GPP,Oxford GPP,
Strathroy-Caradoc Police, St.Thomas Police and Woodstock Police).
It was suggested that the process,information and material regarding partnerships be made
accessible for the public on the Board's website.It was noted that the Board's policies and
procedures dealing with partnerships also be aligned with this process.Trustee McKinnon
noted that the Partnerships and Sponsorships policy will be reviewed by the Policy Working
Committee.
8.OTHER BUSINESS
Chair Sattler requested that the mandate of the committee be reviewed and discussed at the
next meeting.
9.DATE AND TIME GF NEXT MEETING
The next meeting will be at the call of the Director and/or Chair.
10.ADJOURNMENT
The meeting adjourned at 1:44 p.m.by motion.
RECOMMENDATIONS:none
PEGGY SATTLER
Chairperson
It was noted that three councillors have joined the Liaison Committee and that those members
are hoping to form the same type of committee with the co-terminus board.
g.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE 2013 FEBRUARY 19
3:16 p.m.to 4:03 p.m.
MEMBERS ADMINISTRATION AND OTHERS
W. Huff(Chair)
J.Bennett,Trustee
D.Grosbeck,Chippewas of the Thames
G.Hope,Gneida Nation of the Thames
L.Nicholas,Munsee-Delaware Nation
S.Smith,Oneida Nation of the Thames
Regrets:M.Burch,B.McKinnon,
P.Sattler
Absent:L.Cornelius,C.Thomas
J.Fitzsimmons,Lambeth Public School (+3:24)
L.Mills,Thames Secondary School
D.MacPherson,H.B.Beal SS
B.Nielsen,Saunders SS (+3:28)
S.Powell,Westminster SS
L.Pressey,Program Services
C.Vitsentzatos,Vice Principal,Saunders SS
B.Williams,Corporate Services
K.Aitken,Corporate Services
1.CALL TO ORDER
The meeting convened at 3:16 p.m. in the Elgin Room at the Education Centre.
2. APPROVAL GF AGENDA -The agenda was approved as printed by motion.
2013 March 5...22
15.REPORTS OF COWIIWITTEES -cont'd
g.REPORT OF THE FIRST NATIONS ADVISORY COWIMITTEE -cont'd
3.CONFLICTS OF INTEREST -none
4.REPORT OF MEETING-2013 January 15 -provided for information
5.BUSINESS ARISING FROM MINUTES
Chair Huff advised that the following recommendation resulting from the January 16 First
Nations Advisory Committee meeting has been tabled to the February 19 Board meeting:
That the Board consider that students from Oneida Nation of Thames,Munsee-Delaware
Nation and Chippewas of the Thames First Nation be eligible to attend Strathroy District
Collegiate Institute for the school year 2013-2014.
6.PROGRAM SERVICES UPDATE
Learning Supervisor L.Pressey welcomed S. Powell, Principal of Westminster Secondary
School to the meeting and provided the following update from Program Services.
FNMI Education Advisor
L.Pressey advised that an offer has been extended to an individualfor the position of the
FNMI Education Advisor.
There was discussion around academic focus Including FNMI success in literacy and
numeracy at both elementary and secondary levels. 35 schools will participate in two full-day
sessions to support student achievement.Dates Include February 22 -25 and March4 -7.
Sessions also will be held for Grades 7-12 to prepare students for the OSSLT.
a. Primary and Junior Literacy Professional Learning Sessions
S. Powell distributed the following regarding upcoming information sessions/workshops.
OSSLT Discussion Forum Workshop -October 22,2012;
English Literacy Learning Cycles: ESL Focus - 4-5 days of release time;
FNMI Literacy Support Program - 4 days of release time;
OSSLT EQAO Outreach Team -1 fullday;
Stepping Out -three days of release time;
Deslre2Learn OSSLT Diagnostic Workshop - half day;
Online Student and Parent Literacy Support -February 15-28;
Parent Information Session at Schools -March.
b.Supporting Success on the OSSLT
S. Powell reviewed the message to the Administrators and Literacy Committee noting
that each school is a community with unique strengths and needs.At the same time,a
common goal is shared,to support the success of students.The Intent Is to value the
work of each team and provide an opportunity for them to share their voice, their
experience,and multiplytheir impact through collaboration.
c.The Fourth R - Uniting Our Nations Interim Report
L.Pressey referred committee members to The Fourth R Uniting Our Nation Interim
Report that outlines opportunities for FNMI students to support their success.
The Expenditure of Native Cultural Funds also was distributed.It was noted that budget
allocations for each school must be utilized prior to March 31,2013.
2013 March 5...23
15.REPORTS oV COMMITTEES -cont'd
g. REPORT OF THE FIRST NATIONS ADVISORY COWIMITTEE -cont'd
7.PRINCIPALS'UPDATE
a. H.B.Beal Secondary School
Principal D.MacPherson provided the following update regarding FNMI students at H.B.
Beal Secondary School.
First Nations Family Fun Nicht
First Nations FamilyFin Night w/as a partnership event aimed at connecting families ina
positiveway withthe school. The partners included:CAMH (activitysupport),N'Amerind
(program information booth), community education staff and H.B.Beal Secondary School
staff (planning,reception running activities).
Approximately80 people attended the fun nightto swim, workon crafts,use the gym and
weight room facilities,and to socialize.Transportation and dinner was provided.All
costs were covered by the Urban and High PriorityFunding initiative. H.B. Beal
Secondary School plans to offer an additional event in the spring.
Student Encacement Proiect
Eleven students currently in Grade 9 have been identified as potential mentors for Grade
8 students transitioning to high school.The program is co-ordinated by S. Miller and is
intended to build on the strengths of students through a leadership opportunity and to
provide new students with an early positive connection with the school. The intent is to
give at-risk youth a way to connect with the school that leads to stronger levels of
engagement in other components of their school life.Parent information will go home
shortly, followed by some training and then a pairing with the Grade 8 students.
Approximately six activities are planned for students and mentors.
Literacv Preparation for FNMI Students
H.B. Beal Secondary School plans to offer a focused literacy preparation opportunity for
FNMI students.Further information will follow.
Post-Secondary Registrations
Six FNMI students have completed the application process for September entry. H.B.
Beal Secondary School supported the individual costs of the applications for those with
financial challenges.
Peer Mentoring
M. Cywink from CAMH indicated that sessions will begin again in late February.
b.Lambeth Public School
Principal J.Fitzsimmons provided the following update from Lambeth Public School.
•Announcements were forwarded to the radio station through the Oneida Education
office where it was communicated that there were two non-bus days,as well as
information regarding grad photos.
•Parents have contacted the school for help with high school registration forms.
•Grade 8 students will be involved in their first transition meeting with other students
from Antler River Elementary and Delaware Central Public School on February 19.
There will be an additional three meetings in March (March 5, 19 &26)where Grade
8 students can to get to know each other before high school.
2013 March S...24
15.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
7.PRINCIPALS'UPDATE -cont'd
a.H.B.Beal Secondary School -cont'd
• Nursing students have shared their report about transitioning from Grade 6 to Grade
7. As a result they have developed and adapted some of the activities.Lambeth
Public School will establish a student welcoming committee when students first
register at Lambeth.
•Students willvisit Standing Stone Elementary at the end of March and Lambeth
Public School students will attend Standing Stone Elementary later in April.
•Attendance letters have been sent out.Parents in the Oneida community still advise
that they are not receiving those letters and this continues to be a major concern.
•The Oneida Education office is offering a "Homework Help"program for our students
after school.
•The Character Education focus for February is "Ensuring We all Belong"where they
are recognizing acts of"Awesome". The hope is to get at least one recognition for
every student.
• Mrs.Whiteye's Oneida students are teaching other classes traditional dances
throughout this month. The goal is to have the entire school dance at the assembly
scheduled for the end of February.
b.Saunders Secondary School
Vice-Principal C.Vitsentzatos provided the following update relating to FNMI
students at Saunders Secondary School.
Credit Rescue
The Credit Blitz Initiativeheld in January resulted in27 rescued credits out of 37 at-risk
credits.
Credit Recovery
C. Camillo has been hired by Program Services for one class per week to offer credit
recovery opportunities to FNMI students.Three credits were completed with three more
close to completion.
First Nations Student Success Team
The First Nations Student Success Team (FNSST)met on February 14 where Semester
1 data was discussed regarding at-risk students.Each student was reviewed and
planned for individually.The following was noted:
•29 /133 FNMI students failed courses;
•40/280 courses were not achieved;and
•there was a 85%success rate.
Success plans are now in place to help recover all pertinent courses including plans to
recover an additional 16 credits.The hope is that C.Camillo will be available to attend
the school for an additional line/week to continue with the current Credit Recovery and
Rescue initiatives and to add these new 16 credits to her assignment.
The FNMI Co-Op program willrun next semester with 18 students registered and
placements secured for those students.
2013 March 5...25
15.REPORTS OF COMMITTEES -cont'd
g. REPORTOFTHEFIRST NATIONS ADVISORY COMMITTEE -cont'd
7.PRINCIPALS'UPDATE -cont'd
b.Saunders Secondary School -cont'd
Chair Huff congratulated Saunders Secondary School on theirincreased success rate in
credit recovery.
He requested an update from Program Services on the pending report on student
success -baseline data.
c.Thames Secondary School
Principal L.Mills provided a brief update regarding FNMI students at Thames Secondary
School.She advised there are currently 13 on-reserve FNMI students registered and
that FNMI lunches are being held every two weeks.
In response to a question,each school indicated their plan to utilize the remaining cultural
funds available.
8.COMMUNITY UPDATE
a.Chippewas of the Thames First Nation
L.Nicholas advised that the students in Grades 6-8 under the direction of Ray John
Junior are involved in a project called the Young Men's Program.
b.Munsee-Delaware Nation
D.Grosbeck advised that J.Joseph has returned to her role.She also noted that a
breakfast for parents will continue monthly to engage parents from the community.
c.Oneida Nation of the Thames
G.Hope advised that there is an OSSLT planning night on March 19 at Stone Ridge for
Grade 10 students that will include a workshop focused on literacy testing.
There will be a Grade 7/8 program that will run during the March Break on traditional
teachings.
G.Hope noted that there is a Master of Professional Education in Aboriginal education
Leadership at Western University.This Is a two-year program with a minimum of 15
students required to run the program.Applications are due June 1,2013.
9.ADDITIONAL ITEMS
L.Nicholas advised that the LDCSB has attended at the on-reserve elementary schools to
recruit students for secondary school.He noted that IfTVDSB willnot accept students at
DSC for the September 2013-2014 school year,they have the option of attending a LDCSB
high school.
10.FUTURE MEETING DATES
The next meeting was scheduled for 2013 March 19 at in the Elgin Room at the Education
Centre.
11.ADJOURNMENT -The meeting adjourned at 4:03 p.m.by motion.
RECOMMENDATIONS;none
WARREN HUFF
Chairperson
2013 March 5...26
15.REPORTS OF COMMITTEES -cont'd
g.REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE -cont'd
Exec.Supt.Elliott announced that Program Services has hired a First Nations Education Advisor
who wiil start 2013 May 15.
h.REPORT OF THE AUDIT COMMITTEE 2013 FEBRUARY 19
2:00 p.m.to 3:58 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant K.Aranha K.Meeson J.Berkin
R.Tisdale (Chair)R.Robertson J.Pratt J.Nicolle
J.Knight C. Dowding
Reqrets:G.Hart
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.IN-CAIWERA-LEGAL
A motion to move in-camera was carried at 2:08 p.m. to discuss iegai issues.The Committee
reconvened In pubiic session at 3:40 p.m.
The following motion was moved and carried:
That the 2012-2013 Audit Plan,as presented,be recommended to the Board of Trustees
for approval.
4.ANNUAL PLANNER
Chair Tisdale distributed the revised Proposed Audit Committee Meeting Schedule &Agenda
Topics.She noted that she and Supt.Meeson had worl<ed together to allocate actions and
responsibilities required under Ontario Regulation 361/10 Audit Committees. Supt. Meeson
advised that she is waiting for clarification from the Ministry of Education regarding the intent
of one of the requirements.Chair Tisdale explained that she expects the spreadsheet to be a
"living document" that will assist in ensuring the Committee, and Board, are meeting their
legislative requirements.
5.OTHER BUSINESS-none
6.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2013 April 16,at 3:00 p.m.
7.ADJOURNMENT
A motion to adjourn was approved at 3:58 p.m.
RECOMMENDATION:
That the 2012-2013 Audit Plan,as presented at the February 19 in-camera meeting,be
approved.
RUTH TISDALE
Chairperson
•The recommendation was moved by R.Tisdale,seconded by J.Todd and carried.
2013 March 5...27
15.REPORTS OF COMMITTEES -cont'd
i.REPORT OF THE POLICY WORKING COMMITTEE 2012 FEBRUARY 26
2:37 p.m.to 3:47 p.m.
MEMBERS ADMINISTRATION AND OTHERS
B.McKinnon (Chair)T.Grant B.Tucker (-3:52)P.Martin
J.Bennett W. Huff (2:58)K.Aitken K.Meeson
R.Campbell R.Tisdale K.Dalton P.Heath
D.Clark (-3 :49)M.Sereda K.Aitken
M.Moynihan
1.APPROVAL OF AGENDA-The agenda was approved on motion.
2.CONFLICTS OF INTEREST -none declared
3.COMMITTEE REPORT OF 2013 JANUARY 22 AND 2013 FEBRUARY 26 TRACKING
SHEET -The Committee report of January 22,2013 and the February 26,2013 tracking
sheet were provided for information.
4.POLICY/PROCEDURE -TO COMMITTEE FOLLOWING PUBLIC INPUT
a. Pupil Accommodation and Facility Organization Policy and Procedure
Exec.Supt.K.Dalton and Supl M.Moynihan joined the meeting to provide an update to
proposed amendments resulting from the public consultation process.Input was
received from three community members.Some of the changes were incorporated Into
the procedure based on the feedback reviewed by the Capital Planning Coordinating
Committee.
The policy and procedure was reviewed Indetail and minor revisions noted.
The Board Bylaws were reviewed for clarification relating to Minority Reports.It was
agreed that eight days still be a requirement for public Input submissions to the
Supervisor,Corporate Services.
The following motion was moved and carried:
That the draft Pupil Accommodation and Facility Organization policy be forwarded to
the 2013 March 5 Board meeting for approval and the procedure for information.
5.DRAFT POLICIES/PROCEDURES
a.Equitable Recruitment,Selection and Promotion of Staff Policy
Exec.Supt.M.Sereda and Employee Relations Officer P.Heath joined the meeting to
discuss tlie draft Equitable Recruitment,Selection of Promotion and Staff policy In
compliance with the expectations of the Policy Program Memorandum #119,Equity and
Inclusive Education;the Accessibility for Ontarians with Disabilities Act (AODA);and the
Board's Equity and Inclusive Education policy.The policy affirms the Board's commitment
to Increasing the diversity of staff by removing identified barriers to equitable recruitment,
selection,and promotional practices.The policy supports the hiring and promotion of
staff based upon merit
Human Resource Services (HKS)staff has developed a companion set of internal
guidelines to assist MRS personnel to meet the policy objectives.The initial focus through
the guidelines will be on the staged implementation of training for HRS staff,trustees and
others who participate in recruitment,selection,and promotion processes.
2013 March 5...28
15.REPORTS OF COMMITTEES -cont'd
i.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
5.DRAFT POLICIES/PROCEDURES -cont'd
a.Equitable Recruitment,Selection and Promotion of Staff Policy -cont'd
Input and comment on the draft policy was received from Superintendents,Managers,
Employee Relations Officers,and Staffing Officers within the Human Resource Services
Department and members of Administrative Council.
In response to a question,it was noted that there has been minimal Input from unions at
this point. It has however been reviewed by the Equity and Inclusive Education
Committee.
The Issue of Native language hiring in relation to equitable recruitment was discussed
and it was noted that the qualifications of any applicant must meet Ministry regulations.
it was questioned whether Ontario Regulation 274 would potentially be a barrier in the
recruiting process.It was noted that a geographical barrier is an Issue.
Candidates will continue to be assessed on their commitment to equity and inclusive
education that will be reflected through the community they are working in and their
professional capacity to support and work through the Board's mission and vision.
The following motion was moved and carried:
That revisions to the Equitable Recruitment,Selection and Promotion of Staff policy
be posted for public Input for 60 days.
6.DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION -none
7.POLICIES/PROCEDURES UNDER REVISION
a.Attendance Support Program Procedure
Manager P. Martin joined the meeting to review the revised Attendance Support Program
procedure.The program was originally introduced In 2010 September 01 and revised in
2011 June as a result of its implementation and Inquiries by employee groups and
administrative teams.
Following a review of experience to date,Including further useful input during the
arbitration process,the following recommendations to further improve the procedure
include;
• A common number to be used by all employee groups that would trigger a review.
The number Is 14 per school year.It is a threshold number,which If exceeded,may
result in entry into the program.
• A longer monitoring period between phases.For 12-month employees the monitoring
period Is twelve months.For 10-month employees the monitoring period Is ten
months.
• An opportunity for the Disability Management team to exercise greater discretion for
extenuating circumstances.This is in addition to the current usage of the Chronic
Medical Condition form. Medical and confidentlai/sensltlve information received by
the Disability Management Officer will be reviewed and held In strict confidence In the
employee's medical file.
2013 March 5...29
15.REPORTS OF COMMITTEES -cont'd
i.REPORT OF THE POLICY WORKING COMMITTEE -cont'd
7.POLICIES/PROCEDURES UNDER REVISION -cont'd
a.Attendance Support Program Procedure -cont'd
Itis believed these changes will assist employees withtheir attendance goals and
providegreater opportunity forsupport and improvement.Anoverviewofthe draft
revisions was distributed.
Director Tucker added that the Arbitrator was receptive to the process and his input was
well received overall.
Manager Martin indicated that employee groups specifically requested a reduced review
period to ensure that the procedure be put in place expeditiously.
Extenuating circumstances were discussed.It was noted that current grievances are
now in a holding pattem pending further input from employee groups.
The issue of critical illness of a child and/or elder was discussed.It was noted that
communication is a key factor between the individual and their Principal and/or a
Supervisor.Care Days are to be utilized in these circumstances and when they are
exhausted,Disability Management is able help with services that may be offered through
external agencies in the community.
A review of the transition of existing employees enrolled in the current program was
noted.The following motion was moved and carried:
That the Attendance Support Program procedure be posted for public input for 30
days.
8.DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION
a.Transportation Procedure
Supt.K.Meeson joined the meeting to discuss the Transportation procedure.She
requested that the procedure be removed from the website pending further revisions in
alignment with the Transportation policy and guidelines.The following motion was
moved by R.Tisdale,seconded by T.Grant and carried:
That the Transportation procedure be rescinded and removed from the Board's
website.
9.OTHER BUSINESS -none
10.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday,March 26,2013 in the Governor Simcoe
Room.
11.ADJOURNMENT
The Committee adjourned at 3:47 p.m.
RECOMMENDATION:
That the Pupil Accommodation and Facility Organization policy be approved.
BILL MCKINNON
Committee Chair
The recommendation was moved by B. McKinnon,seconded by J.Coghlin and carried.
2013 March 5...30
15.REPORTS OF COMMITTEES -cont'd
j.REPORT OF THE CHAIRS'COMMITTEE 2013 FEBRUARY 26
5:37 p.m.to 7:04 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon B.Tucker B.Williams
T.Grant R.Tisdale
1.APPROVAL OF AGENDA
Effectiveness and Efficiency Review of Southwestern Ontario Student Transportation
Services (E&E)added under Otiier Business.
The agenda as amended was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW OF 2013 MARCH 05 AGENDA
The agendas for the in-camera and public Board meetings of 2013 March 05 were discussed.
There were no changes.
4.CORRESPONDENCE
Letter received from Upper Grand D.S.B. to Minister of Education re:review of health
curriculum related to Fetal Alcohol Spectrum Disorders and making special education
preparatory courses mandatory for all Ontario Teachers'Colleges.
Referred to SEAC.
5.STRATEGIC PLANNING
No report.
6.ARC CHAIRS MEETING
A number of trustees have indicated an interest In chairing one of the three ARCs.
On March 5,2013 following the Committee of the Whole,In-Camera meeting Chair J.
Bennett will ask trustees to adjourn to the conference room to discuss and identify the Chairs
for the ARCs.
7.EXECUTIVE SUPERINTENDENT INTERVIEWS - May 16
The May 16 date Is no longer viable. Item deferred.
8.INVENTORY AND CONDITION OF MUSICAL INSTRUMENTS AT SECONDARY LEVEL
Banting Secondary School Is one of 14 schools to receive a $10,000 grant to replace musical
instruments.This raises the question of the condition of musical instruments across all
schools.
Director B.Tucker reported that he attended a meeting of the music heads last year;he
asked them to present a business case that he could take through to the budget process
recognizing that it Is a multi-year process to replace/recondition musical instruments.B.
Tucker reported that the business case is In development and he expects to receive It soon.
It was noted the costs for repairing/replacing musical Instruments come out of the school-
based budgets and as such this Impacts the ability of smaller schools to make the necessary
repairs/replacements.
2013 March 5...31
15.REPORTS OF COMMITTEES -cont'd
j. REPORT OF THECHAIRS'COMMITTEE -cont'd
9.STUDENT TRUSTEES DEBATE AND ELECTION-2013-UPDATE
Information including timelinesforstudent trustee nominations,debate and elections has
been sent electronicallyto Secondary Principals, Staff Government Advisors and Guidance
Heads on February 18.The two currentstudent trustees have created a video promoting the
student trustee role.The video clip is on the website.
DirectorB.Tuckerto follow up to ensure that the link is attached to the TVDSB twitter
account.
Date of the elections is April 25,2013
10.PRESENTATIONS -none
11.OTHER BUSINESS
a.E&E Review
On the day of the E &E review (March 5,2013)there is a 30 minutes time slot that has
been made available to Trustees of both Boards wishing to meet with the Deloitte team.
Currently there is no specific time schedule.Chair J.Bennett noted this came forward at
the Transportation Ad Hoc Meeting and that Superintendent K.Meeson will inform both
Trustee T.Grant and Chair J.Bennett of the time, of specific information that may be on
the agenda,and whether there is a need to include staff at that meeting.
b.Superintendent Retirement Recognition
Three superintendents are retiring. The recognition is on June 17, 4 pm to 7 pm inthe
Thames Room.
c. In Camera - Legal and Negotiations
The Committee moved in camera at 6:36 p.m. to discuss legal and negotiation matters.It
reconvened in public session at 6:58 p.m.
12.NEXT MEETINGS
The following Committee meetings are scheduled in the Governor Simcoe Room:
•March 19 @ 11:30 a.m.to 1 p.m.
• April 2, 16
• May 7, 21
•June 4,18
13.ADJOURNMENT
The meeting adjourned at 7:04 p.m.by motion.
RECOMMENDATIONS:None
J.BENNETT
Chairperson
2013 March 5...32
15.REPORTS OF COWIWIITTEES -cont'd
k.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA 2013 MARCH 5
MEMBERS PRESENT ADMINISTRATION AND OTHERS
J.Bennett B.Tucker M.Moynihan (5:30)
R.Campbell P.Jaffe K.Dalton (5:20)V.Nielsen
D.Clark B.McKinnon L.Elliott J.Pratt
J.Coghlin S.Polhill (5:20)M.Sereda J.Pratt
P.Forron (-P.Sattler C.Bourbonnais-M.E.Smith
5:45)J.Todd MacDonald B.Sonier
T.Grant R.Tisdale (Chair)K.Bushell (5:20)P.Tufts
G.Hart K.Edgar (5:08)K.Wilkinson
S.Hughes K.Young
Regrets:W.P.McKenzie B.Williams
Huff.K.Meeson
E.Kim
The Committee met in camera from 5:05 p.m. to 6:50 p.m.
1.APPROVAL OF AGENDA
The agenda was approved on motion.
2.CONFLICTS OF INTEREST
No conflicts of interest were declared.
3.Confidential legal,negotiations and personal matters were discussed.
4.RISE AND REPORT
A motion to rise and report was moved and carried at 5:50 p.m.
RECOMMENDATIONS:None
16.COMMUNICATIONS
RUTH TISDALE
Chairperson
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Trustee P.Sattler advised of the upcoming Labour Relations Symposium from March 21-23,2013.
The regional meeting is scheduled for April6 with Avon Maitland District School Board organizing
an event prior to the meeting on April5.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS -none
21.ADJOURNMENT
The meeting adjourned at 10:25 p.m. on motion of J.Coghlln,seconded by R.Tisdale.
Confirmed:Q.
Chairperson
2013 March 5...33
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 MARCH 5
-That the Board approve,for referral to the Minister of Education,the modified 2013 -2014 School
Year Calendar for Sir George Ross Secondary School.
-That the Board approve By-law #15 to authorize a loan from the Ontario Financing authority (OFA)
In the principal amount of $18,793,392 pursuant to a Loan Agreement under Section 7 of Ontario
Regulation 41/10.
That the Board consider approval of the Naming Committee Membership for the schools as
follows:
New Elementarv School in Strathrov Area Naming Committee
Marion Moynihan,Superintendent of Education
Rob Campbell,Trustee Middlesex
Jennifer Coghlin,Trustee Middlesex
Lora Kirkham,Colborne St.Public School
Lauren Montelth,Colborne St.Public School
Candice Chartrand,Southdale Public School
Billy Jo Wilkinson,Southdale Public School
New French Immersion Elementarv School in Strathrov Area Naming Committee
Marion Moynihan,Superintendent of Education
Rob Campbell,Trustee Middlesex
Jennifer Coghlin,Trustee Middlesex
Erin Morley, F.I.Primary Division
Karen Schlegel,F.I. Primary Division
Rebecca Carey,F.I.Junior Division
Sandra Kajan,F.I.Junior Division
Tammy McColl, F.I.Intermediate Division
Orchard Park P.S.Naming Committee
Celine Bourbonnais-MacDonald,Superintendent of Education
Peter Jaffe,Trustee London
Peggy Sattler,Trustee London
Therron Jones,Orchard Park Public School
April Pittendreigh,Orchard Park Public School
Susan Wells,Sherwood Forest Public School
Tricia Brown,Sherwood Forest Public School
That the 2012-2013 Audit Plan,as presented at the February 19 in-camera meeting, be approved.
That the Pupil Accommodation and Facility Organization policy be approved.