5/28/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2013 May 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER
2.O CANADA
3.SPECIAL MUSICAL PRESENTATION -Rick Hansen Public School
4.APPROVAL OF AGENDA
5.OFFICIAL RECORD
6.RECOGNITIONS
a.LUSO -Racism Ends with Us Contest
i.Tecumseh Public School
ii.Sir Wilfrid Laurier Secondary School
7.CONFLICTS OF INTEREST
8.CHAIR'S ANNOUNCEMENTS
9.DIRECTOR'S ANNOUNCEMENTS
10.PUBLIC INPUT -none
11.ADMINISTRATIVE PRESENTATIONS
a.Presentation of the 2013-2014 Preliminary Budget (To be distributed)
b.Report on Examining the Effects of Consolidated Schools
12.MINUTES OF THE 2013 MAY 14 BOARD MEETING
a.Confirmation of Minutes
b.Business Arising from Minutes
13.STUDENT TRUSTEES'UPDATE
14.REPORTS FROM THE ADMINISTRATION
a.Naming of an Elementary School in the Orchard Paric Neighbourhood of
London
b. Naming of a New Elementary School in Strathroy and Naming of a New
Elementary French Immersion School in Strathroy
V
V
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V
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V
M
M
M
M
M
15.REPORTS FROM COIUIWIITTEES
a.Special Education Advisory Committee,2013 May 6 M
b.Negotiation Advisory Committee,2013 May 17 M
c.Budget Advisory Committee,2013 May 21 M
d.Ctiairs'Committee,2013 May 21 M
e.Committee of the Whoie,in-Camera,2013 May 28 V
16.COMMUNICATiONS
a.OPSBA Update V
17.NOTICE OF MOTiON -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
A-THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2013 MAY 28
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2013 May28 in the Board Room at the Education Centre,meeting In
public session at 7:05 p.m.The following were In attendance:
TRUSTEES
J.Bennett
(Chair)
R.Campbell
D.Clark
J.Coghlin
P.Forron
T.Grant
G.Hart (-10:40)
W.Huff
Regrets:P.Jaffe
E.Kim
B.McKinnon(-9:50)
8.Polhlll
P.Sattler
R.TIsdale
J.Todd (-9:45)
ADMINISTRATION AND OTHERS
B.Tucker
M.Sereda
K.Dalton
L.Elliott
C.Bourbonnals-
MacDonald
K.Edgar
8.Hughes
K.Meeson
M.Moynlhan
M.E.Smith
B.Sbnier
P.Tufts
K.Wilkinson
K.Bushell
K.Young
D.MacPherson
M.Deman
B.Williams
K.,Aitken (-10:00)
J.Berkin (-9:00)
H.Gerrits (-9:40)
P.Hearse (-9:00)
8.Killlp (+9:00,-9:40)
T. Knox (-9:00)
8.Macey (-9:00)
A.McCurly (-9:40)
N. Mitchell (-9:40)
D.Munroe (-9:00)
J.Pratt (-9:00)
P.Venesoen (-9:40)
J.Wood (-9:40)
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:05 p.m.
2./3.0 CANADA AND SPECIAL MUSICAL PRESENTATION
Appreciation from the Board was extended to Rick Hansen Public School and Conductor D. Lee for
leading In the singing of 0 Canada and performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of J. Coghlin,seconded byT. Grant.
5.OFFICIAL RECORD -none
6.RECOGNITIONS
a.LUSO -Racism Ends with Us Contest
Exec.8upt.K.Dalton and Supt. V. Nielsen recognized several students from Tecumseh Public
School and Sir Wilfrid Laurler Secondary School who were the winners of the 2013 Racism Ends
with Us video contest run by United Way and London Urban Services Organization.Students in
both the elementary and secondary panel produced short videos with anti-racism themes.
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett noted the PowerPoint presentations from the 2013 May 27 Special Board meeting
regarding the Central London Elementary Accommodation Review Committee (Bishop Townshend,
Lord Roberts French Immersion,Lome Avenue and St.George's Public Schools)haye been posted
to the Board's website under Board Agenda and Minutes section.
8.CHAIRS'ANNOUNCEMENTS -cont'd
She thanked trustees,the Senior Administration,the Capital Planning Committee and Supt.K.
Wilkinson for their attendance and continued work on the Accommodation Review Committee.
9.DIRECTOR'S ANNOUNCEMENTS-none
10.PUBLIC INPUT-none
11.ADMINISTRATIVE PRESENTATIONS
a.Presentation of the 2013-2014 Preliminary Budget
Budget Advisory Committee Chair J.Coghiin opened the discussion on the 2013-2014
preliminary budget.
Supt.K.Meeson introduced the Finance staff who played a key role inthe development of the
draft budget. They presented the financial overview of the draft Budget for 2013-2014 via
PowerPoint presentation as attached (Item 11 .a).Next steps were discussed including the
deadline for submission to the Ministry of Education on 2013 June 28.
In response to a question.Senior Administration noted initial meetings to look at the Implications
of the 34-Credit Threshold on programming have been implemented.Strategies and
recommendations will be brought to the Board in October/November.
Clarification was provided in regards to the capital deficit forecast,funding for continuing
education and English as a Second Language (ESL),the Learning Opportunities Grant,and E-
learning.
In regards to the Proposed Administrative Budget Discussion Items -Emerging Issues,Director
Tucker noted that he visited Music Heads last year in regards to the condition of musical
instruments.At his recommendation they developed a 5-year Business Plan that was presented
to the Budget Advisory Committee.The plan provides for replacing non repairable instruments
with medium to higher quality instruments that will last 10 to 30 years for both elementary and
secondary schools.
In response to a question in regards to the investment of resources to support technology.Senior
Administration noted the 5-year technology plan will be revisited this fail.Further,it was noted
that funds for technology are given directly to schools and they determine how they prioritize
funds for their technology needs.
Senior Administrative staff noted they are part of a group of 60 community partners that are
looking at developing sustainability plans for community service provision of mental health
programming in light of funding cutbacks.
b.Report on Examining the Effects of Consolidated Schools
Supt.K.Wilkinson introduced the Research and Assessment team Including S.Kiilip,N. Mitchell,
J.Wood,P.Venesoen,and A.McCurly who presented the report on Examining the Effects of
Consolidated Schools as attached (Item 11 .b).A PowerPoint presentation summarized the
findings.
The Research and Assessment team responded to questions posed by trustees.
In response to a question regarding the return rate on the survey,it was noted that two
methodologies were used including a paper-based survey sent out to parents with their children,
as well as an electronic option that was available online.Approximately 150 responses were
received electronically and 450 by paper representing approximately 25%of the sample size.
11.ADMINISTRATIVE PRESENTATIONS -cont'd
b.Report on Examining the Effects of Consolidated Schools -cont'd
In recognition of the request at the last Board meeting for a program review of FNMI it was
suggested that the current research be used to further the understanding of the impact of
consolidation on the FMNI population specifically.
Supt.K.Wilkinson noted that that they will take a preliminary look to see whether the current data
may provide answers in regards to the FMNI population as requested.
Administration intends to continue examining the effects of school consolidation with the 2010-
2011 cohorts of schools.The Director cautioned that with other competing interests and
expectations of Research and Assessment that establishing a set timeframe at this time is not
feasible.
12.lUIINUTES OF THE 2013 MAY 14 BOARD MEETING
a.ConfiiThation of Minutes
The minutes of the Regular Board Meeting of 2013 May 14 were confirmed on motion of R.
Campbell,seconded by J.Todd.
b.Business Arising from the Minutes -none
13.STUDENT TRUSTEES'UPDATE
Student Trustee P.Forron noted the next Student Advisory Council meeting will be held in 2013 June
5 where they will introduce the new Student Trustees.
14.REPORTS FROM THE ADMINISTRATION
a.Naming of an Elementary School in the Orchard Park Neighbourhood of London
Trustee P. Battler presented the following report recommending a name for the elementary
school at the current Orchard Park Public School site that is consolidating with Sherwood Forest
Public School effective 2013 September 01.
In accordance with the Board's Policy and Procedures regarding Naming of Schools,a committee
was established to review submissions received from the public and to recommend a name for
the school.
On 2013 March 05,the Board approved the Committee membership for the Naming Committee.
Submissions of names were received from the public by the Supervisor-Corporate Services by
the 2013 February 22 deadline.Details concerning the historical background and/or significance
of proposed names were provided for the Committee.Committee members were not provided
with the names of the Individuals who submitted suggestions.
Orchard Park P.S.Naming Committee
Therron Jones,Orchard Park Public School
April Pittendreigh,Orchard Park Public School
Tricia Brown,Sherwood Forest Public School
Susan Wells,Sherwood Forest Public School
Peter Jaffe,Trustee London
Peggy Sattler,Trustee London
Celine Bourbonnais-MacDonald,Superintendent of Education
The Naming Committee met on 2013 May 06 to consider a total of 43 submissions received.As
a result of its deliberations,the Committee recommended that the name Orchard Park Public
School be retained.
14.REPORTS FROM ADMINISTRATION cont'd
a.Naming of an Elementary School in the Orchard Park Neighbourhood of London -cont'd
Significance of Proposed School Name:
Orchard Park Public School,proposed for the current Orchard Park site, is the name that the
school has had since it opened.The school is in the Orchard Park neighbourhood.The area
was originallybuilton a farmer's orchard inthe 1950's.The name is historicallysignificant to the
school community and the community is attached to the name.
Recommendation:
THAT THE THAMES VALLEY DISTRICT SCHOOL BOARD MAINTAINS THE NAME
OF ORCHARD PARK PUBLIC SCHOOL IN LONDON.
The recommendation was moved by P.Sattier,seconded by D. Clark and carried.
b.Naming of a New Elementary School in Strathroy and Naming of a New Elementary French
Immersion School in Strathroy
Trustee J. Coghlin presented the following report recommending names for the new elementary
school in Strathroy located at213 Carroll St. W.,and the new French Immersion elementary
school in Strathroy located at the current Southdale Public School site.
In accordance with the Board's policy and procedures regarding Naming of Schools,two
Committees were established to review submissions received from the public and to recommend
a name for each of the two schools.
On 2013 March 05,the Board approved the Committee membership for the two Naming
Committees.Submissions of names were received from the public by the Supervisor-Corporate
Services by the 2013 February 22 deadline.Details concerning the historical background and/or
significance of proposed names were provided for the Committees.Committee members were
not provided with the names of the individuals who submitted suggestions.
New Elementarv School in Strathroy Area Naming Committee
Lora Kirkham,Parent,Colborne St.Public School
Lauren Monteith,Parent,Colborne St.Public School
Candice Chartrand,Parent,Southdale Public School
Billy Jo Wilkinson,Parent,Southdale Public School
Rob Campbell,Trustee Middlesex
Jennifer Coghlin,Trustee Middlesex
The Naming Committee met on 2013 April 18 to consider a total of 47 submissions received.As
a result of its deliberations,the Committee recommended that the following name be considered
for selection by the Board: Mary Wright Public School
Significance of Proposed School Name:
Mary Wright Public School honours the name of Dr. Mary Wright who was born in Strathroy in
1915.Dr.Wright was instrumental in forming the original daycare in Strathroy.She also started
a daycare at Western University.She is an internationally respected child psychologist and a
strong advocate for early childhood education.She was a professor at Huron University College
at Western,has written several papers and books,and was the first female to hold multiple
leading roles In her discipline.She has been granted several awards including honorary
doctorates.The Wright Foundation supports several organizations in Strathroy.Dr. Wright, at
age 98, is currently livingin Strathroy close to the new school site.
14.REPORTS FROM ADMINISTRATION -cont'd
b. Naming of a New Elementary School in Strathroy and Naming of a New Elementary French
Immersion School in Strathroy -cont'd
Atthe 2013 May 14 Committee of the Whole in-camera Board meeting, the Board reviewed the
recommendation and agreed to proceed with the next step of contacting Dr. MaryWrightto seek
permission for her name to be presented to the Board of Trustees for consideration as a school
name.
On 2013 May 17, Bonnie Williams,Supervisor-Corporate Services,received verbal confirmation
from Dr.Wright that she would be pleased to have the school named after her.
New French Immersion Elementary School in Strathrov Area Naming Committee
Erin Morley,Parent,F.I.Primary Division
Karen Schlegel,Parent,F.I.Primary Division ,
Rebecca Carey,Parent,F.l.Junior Division
Sandra Kajan,Parent,F.l.Junior Division
Tammy McCoil,Parent,F.l.Intermediate Division
Rob Campbell,Trustee Middlesex
Jennifer Coghlin,Trustee Middlesex
Marion Moyriihan,Superintendent of Education
The NamingCommittee met on 2013 April 18 to consider a total of 16 submissions received. As
a result of its deliberations,the Committee recommended that the following name be considered
for selection by the Board:J.S.Buchanan French Immersion Public School
Significance of Proposed School Name:
J.S.Buchanan Public School honours the name of John Stewart Buchanan,the founder of
Strathroy. He came to the area to settle 1200 acres of land owned by his father on the
Sydenham River. To encourage settlement,he builta sawmill and gristmill to attract early
pioneers and investors.The settlement was named after the port of Strathroy in Ireland where
the Buchanan family had its roots.
Atthe 2013 May 14 Committee ofthe Whole in-camera Board meeting, the Board reviewed the
recommendation and agreed to proceed with the next step of contacting the familyof John
Buchanan to seek permission for his name to be presented to the Board of Trustees for
consideration as a school name.
On 2013 May 16, Bonnie Williams,Supervisor-Corporate Services,received writtenconfirmation
from Janet Wershow, a descendent of Elizabeth Buchanan,eldest daughter of John Buchanan^
that she and other members of her familywould be honoured to have the school named after
their ancestor,J.S.Buchanan.
Recommendations:
THAT THE NEW ELEMENTARY SCHOOL IN STRATHROY BE NAMED
MARY WRIGHT PUBLIC SCHOOL
THAT THE NEW FRENCH IMMERSION ELEMENTARY SCHOOL IN STRATHROY BE
NAMED J.S.BUCHANAN FRENCH IMMERSION PUBLIC SCHOOL
The recommendations were moved by J. Coghlin,seconded by G. Hart and carried.
15.REPORTS OF COMMITTEES
a.Report of the Special Education Advisory Committee,2013 May 6
Trustee T.Grant referred to the written report of the 2013 May 6 Special Education Advisory
Committee meeting as attached (Item 15.a)and provided to the Trustees In advance of the Board
meeting.There were no recommendations coming out of the committee meeting for approval by
the Board.
b.Report of the Negotiation Advisory Committee,2013 May 17
Trustee B.McKlnnon referred to the written report of the,2013 May 17 Negotiation Advisory
Committee meeting as attached (Item 15.b)and provided to the Trustees In advance of the Board
meeting.There were no recommendations coming out of the committee meeting for approval by
the Board.
c.Report of the Budget Advisory Committee,2013 May 21
Trustee J. Coghlin referred to the written report of the 2013 May21 Budget Advisory Committee
meeting as attached (Item 15.c)and provided to the Trustees in advance of the Board meeting.
There were no recommendations coming out of the committee meeting for approval by the Board.
d.Report of the Chairs'Committee,2013 May 21
Trustee R,Tisdale referred to the written report of the 2013 May 21 Chairs'Committee meeting
as attached (Item 15.d)and provided to the Trustees In advance of the Board meeting.
As noted in the report,efforts between staff and Trustees to develop the criteria for the Award of
Distinction in consideration of the new mission,vision,and strategic priorities was discussed.
The following motions were moved by R.Tisdale,seconded by T.Grant and carried:
THAT THE CHAIR OF THE BOARD BE AUTHORIZED ON BEHALF OF THE BOARD TO
APPROVE PERSONNEL CHANGES AS REQUIRED DURING 2013 JULY AND AUGUST.
THAT AN AD HOC COMMITTEE BE ESTABLISHED TO REVIEW THE CRITERIA AND
FORMAT OF THE AWARDS OF DISTINCTION.
Chair Bennett noted the Committee of the Whole, In Camera would be continuing their meeting after
the public meeting and as such their report would follow.
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE
Trustee G. Hart reminded members that the 2013 Annual General Meeting will be held June 6-8.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Grant and Director Tucker attended a luncheon at Straffordville Public School organized by
Growing Chefs.Trustee Grant noted that they were honoured to be Invited to experience the local
artists,musicians and arts/crafts projects.
Chair Bennett was pleased to attend H.B.Beal Secondary School's "Once Upon a Musical" with her
grandson.
The Board recessed at 10:00 p.m. A motion to reconvene !n-Camera Committee of the Whole at 10:10
p.m. to discuss personal matters was moved by J. Coghlin,seconded by T.Grant.
The Board reconvened In public session at 11:20 p.m. A motion to sit to 11:30 p.m.was moved by J.
Coghlin,seconded by R.Campbell and carried.
16.REPORT OF COMMITTEES -cont'd
e.Report of the Committee of the Whole,In-Camera,2013 May 28
Trustee TIsdale reported the committee met In camera from 5:10 p.m. to 6:25 p.m.and from
10:10 p.m. to 11:20 p.m.The committee discussed confidential matters related to legal,
negotiations,personal,and property.There were no conflicts of Interest declared.
The following motion was moved by R.TIsdale,seconded by J.Coghlin and carried:
THAT THE MOTIONS APPROVED AT THE IN-CAMERA SESSION OF 2013 MAY 28
RELATED TO SALE OF PROPERTY AND CONTRACTING OF CLEANING SERVICES
BE APPROVED.
THAT THE BOARD ADOPT THE OPSBA DRAFT PRINCIPLES REGARDING A
PROVINCIAL BARGAINING MODEL WITH CONSIDERATION FOR FUNDING FOR
LOCAL BARGAINING ISSUES.
21.ADJOURNMENT
The meeting adjourned at 11:20 p.m. on motion of T. Grant,seconded by J. Coghlin.
;Confirmed:
Chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 MAY 28
That the Thames Valley District School Board maintains the name of Orchard Park Public School
in London
That the new elementary school in Strathroy be named MaryWright Public School
That the new French Immersion elementary school in Strathroy be named J.S.Buchanan French
Immersion Public School
That the Chair of the Board be authorized on behalf of the Board to approve personnel
changes as required during 2013 July and August.
That an Ad Hoc Committee be established to review the criteria and format of the Awards
of Distinction.
That the motions approved at the In-Camera session of 2013 May28 related to sale of
property and contracting of cleaning services be approved.
That the Board adopt the OPSBA draft Principles regarding a provincial bargaining model with
consideration for funding for local bargaining issues.
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BUDGET
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Z013(^aij2S
2013-2014
BUDGET
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\!/iUuW sl'ifdml'i tomoriow,eeryday^
BUDGET
Jliulffel MplsoryCommlllee
irnamg}Valljyprwkt5chooltoJtdjjjt •V/eblWIJcachslirfcft<yiomo>y<itY,rvcry
BUDGET
Provinetat Ceottomle Outlooh
•Deficit projection for 2012-2013of $9.iBB -SSB
less than projected
•Fourth consecutive year of lower than forecast
deficits
•Ontario economy projected grow at moderate
pace
yricT5<f>bQt8Mfdi *P iomor^oty^Pc
5/28/2013
BUPGET
-<Praviuelal teonomic OutlooU
•Provincial government remainscommitted to
•elimination of deficit by 2017-2018
Grovi/th in program spending < 1%
'•Growth In education increase over several
yearsdue to support forimplementation of
FDK
Valley DisWtl Sthool Haard We bulUeathsiuiStnl't t«noffow,cvcry_i/py._
BUDGET
\.§raHt8 lor Student Meeds WSX)
•'Released March 27,2013
•EBS available April 15,2013
• Support forstabilityInschool board budget
planning
-GSNregutations beforeannouncement
-Details ofEPOand FDK funding
•Provincial funding for education for 2013-2014
to be stable at $21B,same as 2012-2013
ijmnos Valley Oin;IciScho^B(»j(l
BUDGET
firaitis tor Siudcnt JVceds (fiSJV)
•changes In labour framework
•Implementation of 34 credit threshold
•Costs pressures
• Capital Projects
tlhjm'es Valli!y0!sirici5thool
We bufliJcoch ili/dcmtJ IotnoffOw,V^cryday,.
tVVe HulQ ealh'slujcnl'slomoirotytvtiy^da
5/28/2013
BUDGET
grams for Sliidenr JVecds (fiSJV)
Reflectlabour framework at time of approval
Continuing provincial discussions
Possible changes to botli funding
requirements and expense commitments
^T)iame<VjllevDit»!ciSthool.BW[d.*HyVeEpM'iiathirMdfni'a lomotfowi.cyety'duy.ij
BUDGET
gSJV -Cahour 3rameworh
Benchmark salaries for teachers and
principals/vice-principals reduced 1.5%for
three unpaid PA days
Benchmark salaries for others who bargain
collectivelyremain unchanged
BUDGET
(rSJV -labour JrameworU
Continued reduction of .167%in benefit
benchmarks-elimination of retirement
gratuities-12 years
Teacher Qualification and Experience
recognize Increments on 97"*day
Increases to supply teacher benchmarks to
support sick leave plan changes
afurftn'Ci'lomotTgw,etuy'iia}.
5/28/2013
f 2013.-2014.rmwi m
:BUDGET
•Cabour Srameworh
H^lExaoipIe;Impaci o^'i?ypJ 1'Foundb't|on'G.^i]tn^|
Grade i ..Per Pupil Total Revenue
-j Impact Reduction
•-JK-6rade3"-"(63.18) •(1;279.474)
Grade 4-8 (49i22)(1,239,729)
Secondary (68.85)(1,571,107)
Total
i.,-/
$(4,090,309).
'llianisiVslioyOislt'lciSthoolBosicii _^WeiiuiWtflth»ludeiii'J(b.-fi6ifOW,'«v'e/?:<;ui'.v|
BUDGET
fiSJV -34 Credll threshold
Previously,announced In 2012-2013 as
savings measure
Implementation in 2013-2014
Differentiated funding for credits over 34
'Thnmt!sV^li^_D:ilticlichool Board Wcbi£ij_eacli jiudenrj£^oifw/cv^
BUDGET
34 Credit threshold
Pupil Foundation
Continuing Education
OtherGrants
Total
$(2,157,964)
1,256,280
(535,746)
$(1,437,430)
'ImpactealcuUttd using aprojeeled 380High CredilAOEln 20l3-20t4
5/28/2013
' )
BUDGET
\-34 Credit tbreshotd
\.
•projected Reduction of 10.83 FTE Secondary
Teaciiers
• Expenses for secondary staffing for 2013-2014
do.not refiect ciiange
•Require time to plan iiow best to implement
chianges
pti vJliiyO!HtlctS<hool Uoaid
BUDGET
GSJV -Deelinlng F.urolmcttt
Stability in elementary
witli effects of FDK
Secondary projections
1,090 ADE decline
over next four years
sVV'e buiij eachaludent'iloniorfow;cvcfydii^J
Aver«g 4 D«11y Cn
8«eenderv
Actual <000*01 IPi0j«cled20ta»l)t070I9>17
\
X
HWatMM ^
5/28/2013
BUDGET
^K3ETnanc|ai ini|^ac|of(D.ecll^1^1
PupilFoundation $'(4,728,213)
Special Education
(669,009)
Continuing Education 1,376,986
Declining Enrolment 428,218
OtherGrants (2,162,101)
Total $(5,754,119)
'DecCningenrolmenlincIudes 380.0 HighCreditADE In^acl
1 fl/uni^^lSvO'strki ^hnd Bo^fd WiTburrd <ochstudcnl Vfonmrow'cferK
BUDGET
na^Bindergarien
Yearfour of five year Implementation
72% of projected early learners
Funding continues as
~.5A0E-*GSN
-.5ADE-»EP0
Approved maximum enrolment 6,682
compared to projected enrolment of 7,037
iTiamesVjjlCYOlS'rlclSrhoADoatai rtWgb^jliJcocSiluiltiit'MoiTwnow^cVcfy'ctaMj
BUDGET 2013-M 7DK Budffet SiiHimartf
Stafflng
Teachers
Early Childhood Educators
School Operations
Other
Transition Grant
EPO Revenues
$9,565
13,690
23,256
2,559
6,312
3,166
$35,293
--ii '•iiv«6i)(!iJ<afli'jlTi&enV^loitrorfow,
5/28/2013
BUDGET 2013-14 3BK Budget SumtUHfy
Staffing.
Teachers
Early Childhood Educators
Other
TotalExpenses
Projected Deficit
j^ha^ejValleyOi^ctScliwlBw'd,
BUDGET
6SJV -Beeping nji icfth Cosis
Transportation
* 2%Increase,rietted against surplus
•Continuation of Fuel Escalation:and De-
escalation allocation
'ffam"osVjllefOl'iirklScfebr8wi^'
BUDGET
$16,021
13,690
29,711
7,423
$37,134
•$(1,841)
ViV^^f boiU cflcli Huicnt's l'omoiro\^cV'
OSJV -Seeping up wKft Tosis
OMERS
•Increased employer contributions - final year
Utilitios
•Increaseof 2%to non-staff benchmarks for
increases in commodity prices
•Additional 7.9% -projected electricity
increases
fliyimaiValiB?dl"80lt?SciKrf fcSiti?'»n IHVaBi'itudenT'ilS^iionow^f^^
5/28/2013
mmmm
BUDGET
GS^-Capital Jundihg
• New schools,additions,renovations based on
capital priority business cases
•School Condition Improvement funding to
.......address school renewal capital needs
• Temporaryaccommodations (portable moves,
leases and purchases)
• First-time equipping and minor renovations to
support FDK implementation (actualenrolment)
BUDGET
Board SupporieA Capital
* CapitalInitiatives that the Ministrywillnot
fund
* Items impacting Boardcapital:
- Minorsystem and program related projects
-Education Centre repairs
- Board priorities
• E.G.Tech Renewal
French immersion
n'hamGS.VjfltvOhTrictKRwl Doaidj
BUDGET
Wi!buHdcjtJitluJrnl'tloiiiPffoiv/ei'cfYilay.j
»CvVf liirTtil tochVliwlgnt'j |
Capital Defied
Difference between total Board supported
capital and amount appropriated in
accumulated surplus
Capital deficit Isa key metric reviewed by the:
Miniistry
Boards have been asked to reduce the capital
deficit "GAP"with ultimate goal of elimination
5/28/2013
8
Thatnel Viiller District Sctieol Ssard
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BUDGET
Capital Beiieii3nnding Sources
Amount appropriated in accumulated surplus
Future property sales
Energy management Savings
IhnrnolVai'?/bitlijct Schpo]ftojrd'Wa iiulU cacfl slui/cnl'j'Jomorfoiy,ci'iTy.<luy^
Thames Vallay Olslriek Sthool Board
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5/28/2013
BUDGET
Special Bducatiott
'Fundingisprovided bysix separate grant
'allocations
'The majority of funding Is calculated on total
"pupils
'Funding canonlybe usedfor iSpeclal
Education purposes
-limmciVallcvDiiltltlSchodfBoartH '"tW<l)ul(d«ctitliitinjV«<miWF0Wicvefy.tfBy^^
20l'3-2014i;
BUDGET
Siieelal CduealloN
•For2013-2014,revenues are projected to total
,$96,912,677
•Incremental Special Education expenses are
budgeted to be $102,327,363
• Projected 2013-2014deficitof$5,414,686
Thnnips V/iifoy Otsjr'lci School
BUDGET
CdueaUoml Progtams -Other (CPO)
Funding is received In two ways:
1. Board by board allocation by program
2. Other program allocations confirmed throughout
the year
•TVDSB allocation (From 2013:B6) for 2013-2014 is
$2.996M
-Examples Include
•Ubr3rySUff-$258K
•ParentlngandFamdy literacy Centres-S46SK
• Ontario Focut^Intervention Psrtnership{OFlP]-$7S4K
IhainesVafev.P^lrictSchoolil^ftl.''••.4"iWetiuil.ilfachinrdtni'i
5/28/2013
10
i ;
1.)
Proposed Adnilnislrativc Budgal Discussion Items
Potential Areas of Efficiency
"Redundant/vacant 1.0 FTEclerical poiltlon (Media Services)
^Surplus Virtual Academy •E-Learning casual salaries
"Efficiencies related to school consolidations resulting
in surplus support requirements
Projected Areas of Increased Needs
0 Uninsured Losses
*Additional S.O secondary teachers -support at risk students
Emerslng issues
®Safe Welcome
^Musical Instrwmmt Enhancement Initiative
(5 Year Initiative:SZSO.OOO per year for 5 years)
49,084
28,503
453,580
530.167
140,000
489,915
629,915
514,433
250,000
764,433
BUDGET tntiu'tBnigel (mmtimnltt Splev PrinUla
Anir<1 Pflntlfv 7niv7nt4 ln>t-7ni7 ^VrirToMl
aasdoom CflRiputtn 300,000 3SO,000 350,000 1,000,000
Mental HeaRIi Initiativa 200,000 200,000 200,000 600,000
First Natl»n9/Native languigs 127,724 63,157 -210,«S1
P*r«nt iflvcilvtineftt },S00 3.S00 ).S00 io,soo
MHertals Hanailng 200,000 200,000 -
400,000
Full Day Klndargiit«n 1,840,902 1,SS7.!2S 912,906 4,361,010
Spsciil EduutMn S.4I4.6S6 3,392,129 3,793,454 >],«00,W9
ESl Instniolon (Day SchMl)1,784,016 1.46$,1»ess.iss 3,9<7.1»
..
TeMi lt.309.160 s ws.oss 24.487.169
BUDGET STATUS
)ev«nu«i
SSN Optracmg
SSMReducttnrorHigii Cteditt
OUicrSSM
Otn«r (taygnuet
Vn»rM<&OrT of Dtr«fr«d
Capitd Contribuheni
raul Opxiting Xxnua*
Cxpeniit
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retal Opintlng Exptnitt
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7IS.3D4.169
(l,4]',431)J
S.03a.0]7
69.209,120
lS.91i.?}5
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(2,245,(67)
IS4.724.f6l
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..{1.257,215).
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6JS,II1.9}1
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(2.931,4)9}
(1,437,430)
396.48S
10.694.630
>.g6S.972
_746,0MII
6.649,385
(2.24S.6S))
947,017
_l,7«,Wl„
,7,076,J.9?^,
Sll.Ol*
.,.1,573.506.
5/28/2013
11
Cumftl l«UMii AceusiutittdSarptM
ralnlMJM atMl Ktl prfcX|
b^i/V^iv**tmHi
wawl
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Ca^»n<i»M>
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1 1
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^onni
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BUDGET
,I^MIc Sector Jccounlittg noard (PSAfi)tmpaeis
Retirement Gratuities
•Liability as ofAugust 31,2013 to be recognized over
employeeaverageremainingservice life.fEARSL)-7.5
years
Post-Retirement Benefits
'Llability.as ofAugust 31,2013 to be recognized over
employee average remaining servicelife (EARSL)-10
years
Capital
• Continued effect of Board-approved capital projects
Thnmas Valley Dlsi^ci fclmil Doatd
BUDGET Budtfel Approml
• SchoolBoardsrequired to approve balancedbudget
•In-year deficitpermissible Ifaccumulatedsurplus
available
• Useof accumulatedsurpluscannot exceedlesserof;
1. Accumulatedsurplus at end of previous year
2. 1%of Board's operating revenue
•Administration's approach wasto minimizeuseof
accumulated surplus - not sustainable long term
• 2013-2014 PreliminaryBudgetdoes not exceed either
amounts and does not require Ministryapproval
.ni<fn'eiyaliby*'Df5lricrScKiM(Bpard ,
i\Vebuilclcacfitiu^aH'tloniMiow/cVcfy Ju.
5/28/2013
r
12
BUDGET
BUDGET
Communiealion and Publie Input
BUDGET
JVcxi sfeus
®!Si5K35STS.
iwwpeVyiW**^
tf'jeWT.W«»a «oi
IVWIte/isubmh$lon9 by
June 7,2013
Que^itioyiy
5/28/2013
13
Examiningthe Effectsof ConsolidatedSchools
Prepared by Research and Asse»smeniS«rvlcet
May 2S.2013
Research Overview
• Boardof .ThisteetreQuest to examine ihc'cffscli of co)<sonl)«tMl{c^ooli*
•Pl«n pr««entedtothe BoardInDecember 3012
•Reseirch purpotewattoeumlnelmpsct,defined In (ermiolEQAO
achievement ami parent percepUon,of ichoolcensondatlonon both
tludentiand parenli
•Effectitobebatedon:
•tOAOPrlmaty/lunlora'dilevementin reading wrlitngandmath
•FarenlperceplIoniofKhoolclImate/cuIture
•Obectlonwasto examine Impictiacroit a vacletyof consolidationtypes
UarH tOtt
School Selection Criteria and Deflriltlons
Consolidated tchooli from 2008-09 and 2009-10 school ^ra
Selealen bated on avaflabUltv ofexact(e.g.2.1.3.7,43.etc.)scorei
from (he primary and junlivCQAO assessntents
Contollilatlon-cracestwhereby a school Is dosed and students are
actommodaledlna newer existing schooloraslgnincani boundary
change toa schoolresuhs In student movement
ConsoTMated School - a school that attains students from another
school as the result ^a consoldatlon process
eonl«lbultneSthool-a school that contributesstudentsto*
consoli'dttH schod
Hon-CoftSoKdattdSchool-aschoolln WDSBnot related toe
consoDdallon
28/05/2013
Selected Consolidated and Contributing Schools
9000*2010
3000-2010
•55*3^501^
2003^9010
0»o*pUdftt«d UlUbtU HcpbuRi
CboMbyUnB .EMft Couitt fbmt Pai^Kw Sat«gi
Cbfl^plldaUd iohn \Vlta
_Cofli/1b^i>Rg Etmdal»,Port SuoWyiHyrtWiScou Su^
OnwrffclflUd &d«ranl 8u*H
Cbnlfibttttog Scott Stfg«t;Ed»wl Slwl
OooieUdet«d .W^itfora
Bldd^iTpK Pricif Afin*
CbnMtld«l«4.W«*4 NlMOuri
_Cootiyb^tp#Ptowf MUte,Priftc6 CeaiCDftltJ
OMSOUddU^C%At400Sft)
Omtrl^lla#Piloee An^nr,CfenUflola]
OoaseUdoUd CmOAroid
^atfftuttcg Swbttfgi Ewt Oufwd
CbflseIldAt«d Bltnhdoi
lltu«nh»dAsst9tf»4^tSfnkt^M9tri9,}OlS
Grade 3 and 6 EQAO Three Year Achievement Trends
Trends In EQAO Ptlmaryand Junior Assetfmcnti were enmined
rre-oonselidailon lr«fldflnccntrtbuitngt«iioolt compared toposi-consoWnion
irendtlnconsoDdatedichooIs
OnV ifgnlflcanidlKerenceU inGrade 6writing,tlope at Grade3 d^enFrom 6,
although gains in Grade 3 maintained at 6
Rr»fon&vtdAatfwttBtitnknMgfO,
Grade 3 Achievement Score CompaHsbns
Pre-tomolldaH(>ntnniBjrtMin<rf»liidan>»on fQAOGrade 3 acMevemenI fw ntalchtng
purpOMS
No iIpil)!cantdlff«enc<>tnGrad«3achievement of studentsfmn contributing tthooli
who subtequently attended eAheraconsblldsledoranon-consalldated tdiool
Hible 3:CraJa 3 EQAO Meaa Exact Srorea by Otoup
Cioup N Sem 6U>nr.pi(>p)
Readln^C
Cooaotidatni
tfo»CDoaolidaled
419
327
3.23
3.18
0.719
iLceo
0.323
WKCIng
CaoaoHdsted
Xea-Oontolidated
410
51T
9.23
3.tS
11
o.2cr
Matliematlci
Gonsondaied
NsiyCmsDlidaled
41S
M7
3.3S
3J9
1033
a6ig
0.149
/tiiiCixhan^Au4iifi»»tSenauitUoft%JOiS
28/05/2013
Grade 6 Achievement Score Comparisons
1 CQAOGradeSach^evemtflt for
determining coAtoGdalioaeHeclt
Notignlflcani iTifferences InCrade6 achlevetneni of >tud«nttfromeontributlng
icheols wfio «ttend«d either a contoRdatedor a non-<onsondatedichool
TMilo 4;Cnnlc C EQAOMcnn Expct Scorw liy Group
(Jrntip Hxncl
Score
.St.l)c-v.
IlMcllllg
CoomMatcd
NuJhQnauniL'iU.i]
-119
2JT 3^
11
0JI:J1
Wrilllis
ConaoIidftlNl 4i!>3.1T 0.J71 aim
Nc>n-Coii3tilicIatc<l 337 3.20 0837
Matlieinntlrs
O^iEBbUfUiln]Jig 3.1B OGil 0.193
Ncu-CoiiaoUiUlrtl •U7 aJDl
Total Parent Satisfaction bv ParentGroup
Between 4 and 7 luivey Remi conlilbuled !•each of the 6 perception outcornet
Parenti (lotal n •C64]assigned to lof3 groups based on school student attended {see
legend below)
OverallMilihctEon levelsvery hTgh on &of the 6 outcomes,modentely htghon the
e[tra-currlciilaroutceme(note:lmpaetof liboursttuatlon In 2012-13]
Slgnlllcantdifferences In viewi of PCSparents on 5 of 6 perception outcomes (PCS
parentslower]nItfictian)wKh Ftcflniesthe exception[no^eup differences)
fIsttreS:Tdal IVftml SatUrnrlUai Iv IVnmt tircrap
PS$-M"***vH't OiSAtnwhoanV'll<ndtdpr«sir(iK>«('
MCS-p<tff«>web{h>^CA«t)0(irfvbtB')rintncT»(fKh0dotfitfthjacatinbutlrf
PCS*patents vaAcUtf^owhttpicvisusI^titruMacoKilsairf
011^Ami tloyH Xii
Research Summary
student Achievement and psrertt percepHonsexamtned
Utenlure.mainly American based,provldet RttleInthe way o(
deflnillve answers on the Impactsof consolldalfon relevant to TVDSB
Impacts on achievement wenenot significant
:Parent percepllonsaftcho^aillure/cUmate were quite positive
overal anddifferencesamongparentgroupsindicatedpatentsof
students who came from contributing schools were somewhatlets
potlttve
28/05/2013
y-X
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
Members
Trustee T.Grant (Chair)
Association for Bright Children,D.Ensing
Autism Ontario,B.Curry
Chlppewas of the Thames,C.Dendlas
Easter Seals Society,A.Morse
Epilepsy Support Centre,B.Harvey
FASD E.L.M.O.,W.Conforzi
Learning Disabilities Association of Ontario,T.Fawdry
Thames Valley Children's Centre,J.Gritzan (Vice-Chair)
Trustee :J.Bennett
Voice for Hearing Impaired Children,M.Barbeau
2013 May 06
06:35 p.m.-09:10 p.m.
Administration and Others
Elementary Principal, L.Carswell
Elementary Principal, R.Culhane
Learning Supervisor (Acting), R.Taylor
Secondary Principal, L. Mills
Secondary Vice-Principal,T. Birtch
Superintendent of Special Education,K.
Edgar
Regrets:Children's Aid Society of London &Middlesex,M.Cvetkovich
Community Living London,S. Wilson
Thames Valley Council of Home and School Associations,C. McCarty
Trustee R.Campbell
Vanier Children's Services,B. Montminy
Absent:
Guests:K.Meeson,Superintendent of Business and Treasurer,J. Pratt,Finance Manager
1.Call TO Order
The meeting was called to order at 06:35 p.m. in the London Room by Chair T.Grant.
2.SEAC Budget
Supt.K.Meeson and Finance Manager J. Pratt presented an update to the comnriitteeon the 2013-
2014 Special Education Budget.(Appendix A).
3.CONFIRMATION OF AGENDA
The agenda was approved as printed.
4.Conflict OF INTEREST
None.
5.Minutes of Meeting from 2013 April 08
The minutes were approved as printed.
6.Business Arising From the Minutes of 2013 April 08
The committee was asl<ed to please forward any edits regarding the Parent PDT Resource Videos to
A. Morse. A suggestion was made to revise video 3 regarding the statement that students do not
attend the PDT meeting to noting that students 'typically do not attend*.The Parent PDT Resource
Videos are approved to be rolled out, by motion,with suggested edits.The target to rollout to
Learning Support Teachers is September 2013.It was suggested that a presentation be made to the
Board at a future Board meeting and J.Bennett will bring this fonvard to Chair's committee for
consideration.
REPORT OF THE SPECIAL EDUCATION ADVISORY COWIMITTEE -continued
7.SEAC Planning/Recommendations and Actions Follow-up
ChairGrantand Supt.K.Edgar ledthe committee ingroup activities to discuss SEAC planning.The
groups prioritized the recommendations from the minutes of 2013 April 08:
Top priorities SEAC action plan:
•Parent PDT Resource Videos should be rolled out efficiently with an expectation of the
Learning SupportTeachers to encourage parents to watchthe videos prior to their first PDT
meeting,especially if parentsare new to the process.Researchand Assessment should be
utilized to solicit feedback from users of the videos in order to evaluate their usefulness prior
to commencing work on any future videos.Trackthe numberof timesthe videosare viewed
online and add a 'Was this helpful' tool on the page or a link to SurveyMonkey with specific
questions on the videos.Shouldthe videos proveto be a valuableresource, then production
of lEP videos could begin.
• Survey parents on the lEP process and provide the data to staff for potential professional
development needs and to gather content for the potential lEP videos.
•lEP materials for parent workshops /public consultation with parents /involve TVPIC.T.
Grant, J. Bennett and A. Morse will approach TVPICabout presenting workshops at TVPIC's
regional meetings in the fall of 2013. J.Marlborough will contact A.Morrell about SEAC
members attending the next TVPIC Executive meeting.
• Barriers to parent engagement in special education, such as:language and cultural
experiences, the role of associations to supporting families,greater collaboration between
associations and the Board particularly in the lEP process.Collaborate with Equity and
Inclusive Education Committee to ensure there is no duplication of efforts.Associations may
request to send pamphlets and informational documents to schools provided all material is
reviewed by the Superintendent of Special Education for approval.
Top prioritiesSEAC recommendations or future agenda items:
• Give consideration to including secondary student representatives on SEAC recognizing they
may only be able to attend the evening meetings.
•SEAC awareness
• SEAC request Parent Reaching Out Grant for 2014-2015
SEAC Planning Sub-committees will be formed at the meeting of June 04, 2013 with plans to
schedule meetings beginning in September 2013. Supt.K.Edgar will contact S.Killip in Research
and Assessment to discuss the feedback mechanism for the Parent PDT Resource Videos prior to
the sub-committees meeting in September.
8.SEAC Meeting Dates for the 2013-2014 School Year
Tuesday,September 10,2013 11:45 am-03:00 pm
Tuesday,October 01,2013 11;45 am-03:00 pm
Monday.November 04.2013 06:30 pm-09:00 pm
Tuesday,December 03.2013 11:45 am-03:00 pm
Tuesday.January 07.2014 11:45 am-03:00 pm
Tuesday.February 04,2014 11:45 am-03:00 pm
Tuesday.March 04.2014 11:45 am-03:00 pm
Monday.April 07.2014 06:30 pm-09:00 pm
Monday.May 05,2014 06:30 pm-09:00 pm
Tuesday.June 03.2014 11:45 am-03:00 pm
9.Number of Students by Exceptionality and Grade Report
Supt.K.Edgar provided an updated report to the committee (Appendix B).
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -continued
10.Correspondence
The following correspondence was reviewed:
•Lakehead District School Board regarding termination of Special Services At Home (SSAH);
barriers in applying to the Developmental Services Ontario (DSO); waiting lists after school;
and inadequate funding for those with severe disabilities.(Appendix C)
•Lakehead District School Board regarding Fetal Alcohol Spectrum Disorder and the
Wellington Catholic District School Board's SEAC requesting Special Education preparatory
courses for all Teachers Colleges in Ontario.(Appendix C)
•Hamilton-Wentworth District School Board regarding the specific inclusion of Fetal Alcohol
Syndrome Disorder inthe Ontario Secondary School Physical Education Program. (Appendix
D)
11.New Business
Thames Valley District School Board's Student Mental Health Advocate,Lisa Mercer won one of only
two awards given at the annual Breakfast of Champion Awards held on April 30, 2013 at the London
Convention Centre.Miss Mercer was nominated by the Board's Mental Health and Wellness
Committee with support from Director B.Tucker and Trustee J.Bennett.
12.Forum Association Updates
FASD E.L.M.O. provided a media release regarding the consumption of alcohol during pregnancy
(Appendix E)and a Priority Statement reflecting Its top three priorities (Appendix F)
Learning Disabilities Association of Ontario will hold its annual general meeting on June 24,2013.
The 2013 Walk the Talk for Kids to support the work that the Ontario Association for Families of
Children with Communication Disorders (OAFCCD)does will be held on May 25,2013 at Weldon
Park inArva.Further details may be found at:httD://www.oafccd.com/2013-walk-the-talk-for-kids/
Autism Ontario London's Annual General Meeting will be held at the Hilton Hotel in London on
Thursday,May 23,2013.Further details may be found at:
http://www.autlsmontario.com/client/aso/ao.nsf/London/ChaDter+AGM
13.Future Meeting Dates
1Date Time Location
iTuesdav.June 04.2013 11:45 am-03:00 pm London Room.Education Centre
14.Future Agenda Items
1.Correspondence (Standing Item)
2.Number of Students by Exceptionality and Grade Report (Standing Item,K.Edgar)
3.lEP Report Summary (Annually)
4.Alternative Education Update
5.Barriers to Engaging Families (September or October)
6.EIE Committee Member (September or October)
7. Board Improvement Plan for Student Achievement (June,K.Wilkinson)send BIPSA doc out with
agenda
8.Budget Update (June,K.Meeson,J.Pratt)
9.Integrated Transition Planning for Young People with Developmental Disabilities
10.MACSE Survey on BIPSA
11.Number of Students on lEP Who Graduate at End of School Year
12.Parent PDT Video Evaluation
13.Parent Reaching Out Grant Request (January 2014)
14.SEAC Learning Website
15.SEAC Planning Sub-committees (June Setup with Plans to Meet in September)
16.Secondary Gifted Itinerant Initiatives (June,M. Gollan Wills)
17.Special Education Report Update (June,M.Deman)
18.Student Voice Project (June,M.Ferdinand,Student)
19.TVPIC Update (A.Morell)
20.Use of Technology to Share Information with Parents
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE -continued
15.Adjournment
The meeting adjoumed at 9:10 p.m.on motion.^
Recommendations:
T.Grant
Chair
REPORT OF THE TRUSTEE NEGOTIATION ADVISORY COMMITTEE 2013 May 17
9:00 -10:08 a.m.
15.b
TRUSTEES ADMINISTRATION AND OTHERS
Bill McKinnon,Chair Pete Martin
Tracy Grant John Cuddle
Donna Clarke Bill Tucker
1.MEMORANDUM OF UNDERSTANDING -OSSTF DATE APRIL 9,2013
P.Martin reviewed and provided clarity on the Memorandum of Understanding with OSSTF.
2.2013:B9 MEMO •IMPLICATIONS OF THE MOU WITH OSSTF
P.Martin reviewed and provided clarity on the Ministry's B9 Memo.
3.CUPE UPDATE
P.Martin updated the committee regarding a conference call on May 14 with the Ministry
regarding the CUPE Memorandum of Understanding.
4.ETFO UPDATE
We have no further updates on the ETFO discussions to report.
5.The committee moved in-camera at 9:50 a.m.and reconvened in public session at 10:08 a.m.
6.ADJOURNMENT
The meeting adjourned at 10:08 a.m.
REPORT OF THE BUDGET ADVISORY COWIMITTEE 2013 May 21
7:00-8:42 p.m.
MEMBERS PRESENT
J.Bennett
J. Coghlin (Chair)
T.Grant
R.Tisdale
J.Todd
ADMINISTRATION AND OTHERS
B.Tucker
K.Meeson
J.Pratt
8.Macey
T.Knox
D.Munroe
K.Young
J.Berkin
A.Privitera
Regrets:W. Huff
Trustee Visitor:R.Campbell
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.2013-2014 BUDGET STATUS
Manager Pratt advised that the Ministry of Education EFIS package has been populated by Financial
Services staff and provided the resulting 2013-2014 preliminary budget projection.He illustrated total
operating revenues of$817,025,751,an increase of $7,608,418 from the previousyear, and totaloperating
expenses of $821,324,455,an increase of $7,076,399 from the 2012-2013 budget.A deficit of$4,298,704
was noted as being wellunder Ministry compliance.Manager Pratt highlightedthe offsetting measures that
have been built Into the compensation area as a result of the recently approved Ministry of Education
Memorandums of Understanding. The Board approved budget assumptions were used to develop the
expense budget. With the required PSAB adjustments considered,the 2013-2014 preliminaryoperating
budget is estimated to result in a $1,041,489 deficit.
Manager Pratt provided the 2012-2013 Forecast Operating Results at April 30, 2013.Based on in-year
labour issues,as well as overall staffing efficiencies,it is resulting In in-year savings.All departments
conducted an extensive review ofall budget lines. A net in-year savings of $9,942,971,less the approved
2012-2013 deficit of $4,830,723,is forecasted to result in an operating surplus of $5,112,248 for the
2012-2013 year.
Manager Pratt distributed 2013-2014 Preliminary Budget -Current Balances within Accumulated Surplus
(attached).He described the schedule as providingan indication of where we are today. He reviewed the
current uncommitted funds totaling $16,944,799 that are internally appropriated for matters such as
multi-purpose fund,staff development,departmental carry forwards,program related appropriations and
committed capital projects . With projected 2012-2013 savings.Manager Pratt was pleased to reveal
sufficient funds to fully payback the approved deficitand to fund the preliminary 2013-2014 budget deficit.
4.BUDGET SOLUTIONS
Manager Pratt reviewed Administration's potential areas of efficiency identified, totaling $530,167,and
presented at a previous Committee meeting.He also highlighted the projected areas of increased needs
and informed the Committee of two recently identified emerging issues.
A motion to move in-camera was carried at 7:29 p.m. to discuss legal Issues.The Committee reconvened
in public session at 7:41 p.m.
Director Tucker provided information regarding a musical instrument enhancement initiative he has
carefully examined and supports.The initiativewould involve funding the repair and replacement of musical
instruments over a five-year period at a cost of $250,000 per year.It was agreed that the business plan
would be forwarded to Committee members for their review.
5.BOARD PRESENTATION -2013 MAY 28
Superintendent Meeson advised that staff are busy preparing for the preliminary budget presentation and
described the areas of focus,such as the labour framework and 34 credit threshold.She confirmed that
Trustee priorities previously identified as requiring further examination,such as legal expenses,have been
assigned to come forward for future exploration at Committee meetings.It was agreed that upcoming
meetings will include a review/deconstructlon of the budget process and will Incorporate a year over year
review of past budgets and the progress attained.Trustees provided input on subject matter they would like
included in the presentation of the preliminary budget
6.COMMUNICATIONS PLAN
Manager Young reviewed the budget communication that has taken place to date.The Committee
discussed the need to convey the success of the 2013-2014 budget process along with significant system
improvements that have been achieved.A number of options were identified. Director Tucker
recommended that Administration develop a communication strategy to be brought back to the Committee
at a future date.
7.OTHER BUSINESS
a.TRANSPORTATION
Supt. Meeson provided a 2012-2013 InterimFinancial Report and 2013-2014 Projected Financial Report
with respect to transportation.She Informed the Committee that the results ofthe Ministry Effectiveness and
Efficiency Review have not yet been received, and will have a significanteffect on the financial results.
b.ONEIDA LANGUAGE
It was confirmed that the Oneida language instructor costs have been builtinto the 2013-2014 budget and
that administration would not be invoicing these costs (1.0 FTE) to the Oneida Nation on the Thames.
8.DATE AND TIME OF NEXT MEETING:
The next meeting will be scheduled at the call of the Chair.
9.ADJOURNMENT
A motion to adjourn was approved at 8:42 p.m.
RECOMMENDATIONS:-none
JENNIFER COGHLIN
Chairperson
Budget Advisory Committee -IVlay 21,2013
2013-2014 Preliminary Budget
Current Balances within Accumulated Surplus
Calculation of 2012-2013 Surplus /(Deficit)
Projected ln-YearSavings/(AdditionaI Costs)
2012-2013 Approved Deficit
2012-2013 Revised Estimates Impact _
Projected 2012-2013 Surplus / (Deficit)
9,942,971
(4,830,723)
(739,724)
4,372,524
(5,570,447)
Available for Compliance (Unappropriated)
Unappropriated Accumulated Surplus
Available for Compliance (Internallv Appropriated)
Multi-Purpose Fund
Staff Development / Professional Development
School Carry Forward
Departmental Carry Forwards
Cafeteria Rebates
Program Related Appropriations
Retirement Gratuities
Property Loss
Committed Capital Projects
Total Internally Appropriated
Total Accumulated Surplus/(Deficit)
Current •Rroiected(2012T20l3KSvingsH
Uncommitted Revised Projected
Balance Estimates .Surplus
2,741.515
362,238
225,407
36,356
2,008,972
11,570,311
5,570,447 (1,155,559)
799,036
2,364,562
2,364,485
31-Augrl3
Proje^ed
Accum Surplus
4,414,888
2,741,515
1,161,274
2,364,562
225,407
36,356
2,008,972
13,934,796
2013-2014
Projected
Deficit
(4,298,704)
Adjustments
to Accum
Surplus App.
116,184
2,741,515
1,161,274
2,364,562
225,407
36,356
2,008,972
13,934,796
16,944,799 -5,528,083 22,472,882 -1 22,472,882
16,944,799 ;5,570,447 i 4,372,524 26,887,770 (4,2?8>7q4)l 22,589,066
REPORT OF THE CHAIRS'COMMITTEE 2013 May 21
5:00 p.m.-6:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKlnnon B.Tucker
T.Grant R.TIsdale B.Williams
1.APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2.CONFLICT OF INTEREST
None declared.
3.REVIEW AND APPROVAL OF MAY 28,2013 BOARD AGENDAS
The agendas for the In Camera and Public Board meetings of 2013 May 28 were reviewed and
amended.Director B.Tucker provided a brief labour update;Information In regards to
extracurricular activities will be provided under the In Camera report of the Negotiations Advisory
Committee.
The committee moved in camera by motion at 5:25 p.m. to discuss personal Issues.It
reconvened In public session at 5:35 p.m.
4.CORRESPONDENCE -none
5.STRATEGIC PLANNING
The new mission,vision,and strategic priorities will be posted to the website.Director Tucker will
ensure this Is posted as soon as possible.
Discussion ensued in regards to the process for a review of the logo.Chair J.Bennett will Invite
Trustees to meet following the In Camera meeting of 2013 May28 to discuss.Director Tucker
will ensure prepared samples of potential logos are available.
6.BOARD CHAIR AUTHORIZATION DURING JULY AND AUGUST,2013
Each year the Board authorizes the Chair to approve personnel changes InJuly and August.
The following motion was moved and carried:
That the Chair of the Board be authorized on behalf of the Board to approve
personnel changes as required during 2013 July and August.
7.AD HOC COMMITTEE RE:BOARD MEETING SCHEDULES &AGENDAS
A call for volunteers to sit on this committee will come fohward through the Chairs'Report at the
2013 May 28 meeting.
8.OPSBA -DRAFT PRINCIPLES MOTION
The Negotiations Advisory Committee met in camera to review the draft principles put forward by
OPSBA.
AWARD OF DISTINCTION
Director Tucker requested a process to coordinate efforts between staff and Trustees to develop
the criteria for the Award of Distinction in consideration of the new mission,vision,and strategic
priorities.
Discussion ensued in regards to a change inthe format ofthe event so as to encourage
enhanced Trustee participation.
The following motion was moved and carried:
That an Ad Hoc Committee be established to review the criteria and format of the
Award of Distinction.
Acallforvolunteers will be made through the Chairs' Report at the 2013 May28 meeting.
DirectorTucker will identify the staff to sit on this committee.
10.SCHEDULE FOR JUNE BOARD iUIEETiNGS
The schedule forthe June Board meetings was reviewed. Currentlya Board meeting is
scheduled for 2013 June 04. It was set to receive the 2013-2014 Budget.As the budget is to be
received at the 2013 May28, the June 04 meeting is cancelled.
11.PROTOCOLS RE:PUBLiC EVENTS
Discussion ensued in regards to check lists/protocols/templates for school-based events such as
openings and design releases.EducationCentre staffsupport the school and have
templates/checklists forsupporting principals as required.
12.WEBSITE iNFORiWATiON AND UPDATES
Itwas suggested that profiling the Chairofeach committeeon the website and highlighting areas
for publicinputwould be beneficial. A required change on the ARC webpage will be followed up
by Chair Bennett.
13.PRESENTATiONS -Examining the Effects of Consoiidated Schoois
This report will go forward at the 2013 May28 meeting. No other discussion.
14.OTHER BUSINESS
a.Board IVIeeting IVIInutes
Supervisor B.Williams requested feedback to a suggested change to the format of Board
meeting minutes as per Robert's Rules of Order.Suggested changes will be implemented
and reviewed at the end of June.
15.NEXT IVIEETING
June 4 @ 3:30 p.m.,Governor Simcoe Room
16.ADJOURNMENT
The committee adjourned at 6:30 p.m. by motion.
RECOMMENDATIONS:
That the Chair of the Board be authorized on behalf of the Board to approve personnel
changes as required during 2013 July and August.
That an Ad Hoc Committee be established to review the criteria and format of the Awards
of Distinction.
J.BENNETT
Chairperson