10/22/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2013 OCTOBER 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD M
6.RECOGNITIONS V
a.Ontario Teachers'Federation -Ontario Teachers Insurance Plan Teaching Award -
Catarina Vindasius,East Elgin Secondary School
CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2013 OCTOBER 8 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Alternative Education Overview (School of Adult,Alternative and Continuing Education)M
b.Adult,Alternative and Continuing Education Summer School Report 2013 M
c.First Nations,Metis,Inult (FNMl)Program Review M
d.Attracting and Retaining Secondary School Students M
e.Membership of Naming Committee for Thames Secondary School M
14.REPORTS FROM COMMITTEES
a.Special Education Advisory Committee,2013 October 1 M
b.Chairs'Committee,2013 October 15 M
c.Committee of the Whole -In Camera,2013 October 22 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
b.Special Education Advisory Committee Appointment M
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2013 OCTOBER 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2013 October 22 in the Board Room at the Education Centre,
meeting in public session at 7:00 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND OTHERS
J.Bennett (Chair)D.Idibe L.Elliott M.Moynihan
R.Campbell P.Jaffe K.Dalton V.Nielsen
D. Clark (via B.McKinnon J.Pratt S.Powell
teleconference)S.Polhill R.Culhane B.Sonler
J. Coghlin R.Tisdale M.Deman K.Wilkinson
G.Hart (-9:20)C.Tully K.Edgar K.Bushell
T.Grant L.Grifflth-Jones B.Williams
D.MacPherson K.Young
Regrets:W. Huff K.Meeson K.Altken
M.Reid
J.Todd
1.CALL TO ORDER
Board Chair J.Bennett called the meeting to order at 7:00 p.m.
2./3.0 CANADA AND MUSICAL PRESENTATION
The meeting was opened with the playing of O Canada.
4.APPROVAL OF AGENDA
The agenda,as amended to delete Item 15.b -Special Education AdvisoryCommittee Appointment
was approved on motion of T.Grant,seconded by J. Coghlin.
5.OFFICIAL RECORD
B.Williams,Supervisor,Corporate Services,read the following official record intothe minutes:
"We regret to record the death of Lacey Jamieson,a Grade 11 student at Parkside Collegiate
Institute on 2013 October 13."
6.RECOGNITIONS
a.Ontario Teacher's Federation -Ontario Teachers Insurance Plan Teaching Award -
Catarina Vindasius,East Elgin Secondary School
Supt. D.MacPherson introduced C.Vindasius a teacher at East Elgin Secondary School who is
the recipient of the Ontario Teacher's Federation - Ontario Teachers Insurance Plan Teaching
Award.
C.Vindasius is a teacher of the Arbeit Schule Program in Rural Elgin (ASPIRE), an alternative
education program that assists Mennonlte students to achieve their Ontario Secondary School
Diploma while staying true to their cultural traditions.She works tirelessly to find new programs
to meet the diverse needs of the students including encouraging co-op and volunteer placements
for students In the program.
C.Vindasius thanked TVDSB for their continued support and the recognition of the program.
7.CONFLICTS OF INTEREST -No conflicts of interest were declared.
2013 October 22...2
8.CHAIR'S ANNOUNCEMENTS
Chair Bennett advised that she and fellow trustees attended the Basics and Beyond Parent
Engagement Fail Symposium on 2013 October 16 (London)and 17 (Woodstock).She noted It was a
great opportunity for parents to meet with Director Laura Elliott and review the new organizational
model and the Board's Mission and Vision and its commitments.
Trustees are encouraged to attend the South-Central London Elementary ARC on 2013 October 23
at Trafalgar Public School and the North-West Oxford Elementary ARC on 2013 October 24 at Zorra
Highland Park Public School.
9.DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott announced the resignation of Supt.K.Meeson,who will be leaving TVDSB at the
end of November to join the Toronto District School Board in her new role as Comptroller.Director
Elliott thanked Supt.l\/Ieeson for her years of service,commitment and contribution to the students
and staff at the TVDSB.
Supt.Meeson thanked the Board,Senior Administration - both past and present,staff and trustees.
Director Elliott advised that she had an opportunity to work alongside Trustee J.Coghlin at Brescia
University College for International Day of the Girl held on 2013 October 10.She noted there were
over 300 Grade 7 &8 students participating in workshops.
Director Elliott announced that the Out From Under:Disabiiity,History and Things to Remember will
be displayed at the Education Centre beginning 2013 October 25 until the end of January.The
official launch will be held on 2013 November 25 at 3:30 p.m.She extended an invitation to the
community to attend at the Education Centre to view the extensive display that will eventually be
housed at the new Human Rights Museum in Winnipeg.
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2013 OCTOBER 8 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the 2013 October 8 Board Meeting were adopted on motion of P.Jaffe,
seconded by R.Campbell.
b.BUSINESS ARISING FROM MINUTES
Clarification was sought on Item 13.a regarding the French Immersion Plan and a costs benefit
analysis.It was noted that information is still being gathered and an update regarding the
progress to date will be brought to the 2013 November 12 meeting.It was confirmed that the
report is the same report provided during the Centra!London ARC process.
Exec.Officer Bushell noted that when the French Immersion Plan Report returns to the Board on
2013 December 17 he will be recommending the withdrawal of recommendations 22, 23, 24 such
that C.C.Carrothers and Princess Elizabeth may go through an ARC process.This would
provide an opportunity for public input.The revised recommendations will be noted in the
information session planned for 2013 November 6 and In the Plan posted to the website for public
input.
12.STUDENT TRUSTEE'S UPDATE
Student Trustee C.Tully advised a new blog currently is unden/vay to facilitate connection between
students and their student trustee representatives.
Student Trustee D.Idibe advised that they are looking to have a diverse group of students attend the
next Student Advisory Council meeting in November.
2013 October 22...3
13.REPORTS FROM THE ADMINISTRATION
a.Alternative Education Overview (School of Adult,Alternative and Continuing Education)
Supt.K.Wilkinson provided an overview of Alternative Education highlighting data on the number
of full/parttime students,credit accumulation and waitlist information.Information on the various
programs offered was presented.She was joined by Principal L.Mills,Vice-Principal M.Frauts
and Vice-Principal C.Trembley.
Questions of clarifications were noted including the l\/Iinistry of Education's policy and procedure
on SAL and whether the guidelines regarding student employment is in compliance.
In response to a question regarding funding and access to programming,it was noted that
students have access to counselors at the Alternative Education site,as well as supports in place
at home.
Information on the success of School within a College (SWAC)and School within a University
(SWAU)was requested and whether demand for those programs is being met. It was confirmed
there are currently four sites for SWAC (with a fifth location in the works in the West)and that
SWAU is being offered at Huron College.Both programs continue to be successful;there is a
market to expand the programs to serve additional students.However,SWAC is Ministry funded
and SWAU is funded through TVDSB and Western University.
b.Adult,Alternative and Continuing Education Summer School Report
Vice-Principal Trembley provided a summary report for Summer School 2013.The Summer
School Report outlined infonnation about the school sites,enrolment,and statistical facts.
c.First Nations,Metis,Inuit (FNMI)Program Review
Supt. Wilkinson reported on the progress of the FNMI Program Review to date.She was joined
by Dr. S.Killip,Research and Assessment Associate J.Wood,Learning Supervisor K.Furlong
and M.Ferdinand.The following information was reviewed:
Background
During the regular Board meeting on May 14,2013 the following motion was approved:
That the Board undertakes a program review of FNMI programs and supports,including but
not limited to First Nations languages and courses,to Identify ways to improve FNMI student
outcomes for both elementary and secondary students.
Purpose
Based on this motion, with additional stakeholder input,three main purposes for the review have
been established;
1.Inquiring and documenting progress to date in programming and key outcomes.
2.Developing an understanding of needs,desires,and expectations.
3.Establishing a framework for a coordinated and systematic approach to programming.
Guiding Questions
Key questions that will be Investigated include:
1.To what extent has TVDSB implemented the FNMI Education Policy Framework (2007)?
2.What is our progress to date in realizing our goals established in our Shared Vision (2009)?
3.What is the overall approach and guiding principles for FNMI programming within TVDSB
(e.g.,assessing need,identifying and implementing strategies,monitoring and measuring
impact)?
4.In what ways can ongoing collaborative planning enhance the implementation of FNMI
programming?
5.How will we know if the approach and guiding principles are being adhered to and if desired
outcomes are being realized?
2013 October 22...4
13.REPORTS FROM ADMINISTRATION -cont'd
c.First Nations,Metis,Inult (FNMI)Program Review -cont'd
6. How do the experiences and expectations of students,parents and communities, TVDSB's
strategic plan and BIPSA,and the iViinlstry of Education Policy Framework align and inform
our next steps?
Proposed Timelines
These timelines are being proposed to facilitate the use of information and insight obtained
through the review inthe 2014-2015 planning cycle.
Eaily October 2013
•Finalize Review Plan
o consult with FNMI Program Team and FNMI Programming Review Advisory Committee
o present to Board of Trustees
Mid-End of October 2013
• Identify,organize,and analyze existing data
o Contextual data (e.g., policies,demographics,action plans)
o Implementation data (e.g.,annual reports,program data)
o Perceptual data (e.g.,student voice,interview data)
o Outcome data (e.g.,achievement,attendance)
• Identify additional data needed to answer review questions
November 2013
•Collect and analyze additional data as deemed necessary
• Identify key findings,resources,and structures
•Craft first draft of report
December 2013
•December 10,2013 Complete preliminary report, including action items
•December 15-20,2013 Consult with partners regarding preliminary report and next steps
January 2014
•January 10,2014 Submit final report to FNMI Program Team
•January 21,2014 Present to First Nations Advisory Committee
February 2014
•February 11,2014 Present to Board of Trustees
Supt.Wilkinson noted that efforts continue with representatives of Munsee-Delaware Nation,
Oneida Nation of the Thames,and Chippewas of the Thames First Nation to arrange a visit to all
three communities at the beginning of December.
d.Attracting and Retaining Secondary School Students
Associate Director K. Dalton presented the report on data related to attracting and retaining
students as they move from elementary to secondary school.
A report was presented to trustees on 2012 November 13 which outlined historical data on the
attraction and retention of students moving from Grade 8 to Grade 9. Initiatives were proposed
and continue to be implemented to increase both the attraction and the retention of these
students in Thames Valley schools.
Two key initiatives continue to be the focus.
2013 October 22...5
13.REPORTS FROM ADMINISTRATION -cont'd
1.Strengthening the connection between elementary and secondary schools.
Multiple strategies are being utilized to bring elementary students, staff and parents intothe
affiliated secondary schools.Bringing Grade 8 teachers,resource staff and secondary staff
together to ease the transitionfor at-risk students and working collaboratively on curriculum
initiatives supports students as they move from elementary to secondary school.
Highlighting programs available at the secondary schools (e.g., technology, athletics, the
arts) allows students and parents to make informedchoices. Hosting elementary students at
the secondary schools Increases the comfort level and sense of belonging as they
experience programming, opportunities, and the student leadership at their Thames Valley
schools.
2. Providing information to the public regarding the positive programming available to TVDSB
secondary schools.
The Public Affairs and Community Relations staff continue to work with secondary schools to
increase public awareness,particularly that of grade 8 students and their parents,of the
programs available in our secondary schools.Currently, Public Affairs and Community
Relations staff is working on a variety of communication strategies to reach our Grade 8
students and parents regarding Grade 9 registration.
Elementary and Secondary Schools,along with the Public Affairs and Community Relations
staff,continue to work diligently to implement the above initiatives in efforts to both attract
and retain students.It is noted that the TVDSB experienced a small decrease of 1.2 % in
the retention rate and a decrease of 1.1 % In the attraction rate from the 2012-13 school
year.It is noted that our retention rate remains higher than previous school year reports.
Superintendents of Student Achievement continue to place emphasis on the efforts of
elementary and secondary administrators and staff to work with, and make multiple
connections among,elementary and secondary students.
During upcoming Community of Schools*meetings.Superintendents of Student
Achievement will review these retention results and the strategies for continuing the efforts.
e.Membership of Naming Committee for Thames Secondary School
Supt.S. Powell presented the following report recommending the membership of the naming
committee for Thames Secondary School.
In accordance with the Board's Policy and Procedures regarding Naming of Schools,requests
were made for individuals to serve.It should be noted that,where a Naming Committee is struck
to consider a name change of an existing school,the Committee has the latitude to recommend
that there be no change In school name.
The Committee Membership includes:
• two trustees (non-voting) at least one of whom is from that electoral district;
• two parent representatives (voting)residing in the designated school boundary areas
appointed by the School Council for each of the school areas involved in a consolidation OR
when only one school is involved in a Naming Committee,two parent representatives
(voting) residing in the designated school boundary area,appointed by the School Council
from each Division attending the school;and
•the Superintendent(s)of Student Achievement (non-voting)for the area.
An advertisement requesting submissions for school names was placed inthe London Free
Press.Advertising was also done through school newsletters and on the Board website.
2013 October 22...6
13.REPORTS FROM ADMINISTRATION -cont'd
e.Membership of Naming Committee for Thames Secondary School -cont'd
All submissions are to be received by Friday,2013 October 25, by Bonnie Williams,Supervisor-
Corporate Services,for forwarding on to the selection committee.
To avoid a conflict of interest in the selection process,members of the Naming Committees must
agree not to submit names for consideration.
RECOMMENDATION:
That the Naming Committee membership for Thames Secondary School be approved.
The recommendation was moved byT. Grant,seconded byJ. Coghlinand carried.
14.REPORTS OF COMMITTEES
a.Report of the Special Education Advisory Committee,2013 October 1
Trustee Grant referred to the written report of the 2013 October 1 Special Education Advisory
Committee meeting as attached (ItemA)and provided to the Trustees in advance ofthe Board
meeting.
b.Report of the Chairs'Committee,2013 October 15
Trustee TIsdale referred to the written report of the 2013 October 15 Chairs*Committee meeting
as attached (Item B)and provided to the Trustees in advance ofthe Board meeting.
RECOMMENDATION:
That Trustees S.Poihiii and R.TIsdale be named to the Naming Committee for the
Secondary School on the current Thames SS site.
The recommendation was moved by R. TIsdale,seconded by P.Jaffe and carried.
c.Report of the Committee of the Whole - In Camera,2013 October 22
Chair Bennett reported that the committee met In-camera from 5:05 p.m. to 5:37 p.m.The
committee discussed confidential legal,negation and personal matters.
RECOMMENDATIONS:
1.That the motion approved at the in-camera session of 2013 October 22 related to
personal matters be approved.
2.That Trustee W.Huff be reinstated to the Committee of the Whole.
The recommendations were moved by R.TIsdale,seconded by J.Coghlin and carried.
15.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)
Trustee Grant advised that the Western Region meeting will be held at TVDSB on October 26 with
members touring Montcaim Secondary School on October 25 with an emphasis on technology.
Members will also have an opportunity to tour the Out from Under - Disability,History and Things
to Remember display in the Atrium.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
2013 October 22...7
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS -none
20.ADJOURNMENT
The meeting adjourned at 9:35 p.m. on motionofT. Grant,seconded by P. Jaffe.
Confirmed:q
hairperson
2013 October 22...8
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 OCTOBER 22
That the Naming Committee membership for Thames Secondary School be approved.
That the motion approved at the In-camera session of 2013 October 22 related to personal
matters be approved.
That Trustee W.Huff be reinstated to the Committee of the Whole.
That Trustees S. Polhill and R.Tisdale be named to the Naming Committee for the Secondary
School on the current Thames SS site.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2013 October 1
12:15-2:33 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Trustee T.Grant (Chair)Superintendent of Special Education,R.Culhane
Trustee R.Campbell Secondary Vice-Principal,T.BIrtch
Association for Bright Children,Christine Thammavongsa Learning Supervisor,J.Johnston
(+12:28)R. Lee,Elementary Principal
Autism Ontario,B. Curry M.Chevalier,Elementary Principal
Children's Aid Society of London and Middlesex,M.Cvetkovich,K.Aitken,Corporate Sen/ices
Chippewasofthe Thames, C. Dendias Superintendent,M.Deman
Community Living Education Committee,S.Wilson (-2:00)d.Clarke,Secondary Principal
Easter Seals Society,A.Morse
Epilepsy Support Centre,B.Harvey
FASD E.L.M.O.,W.Conforzi
Leamtng Disabilities Association of Ontario,B.Wludyka
Thames Valley Children's Centre,J.Gritzan (Vice-Chair)
Thames Valley Council of Home and School,A. Morell(+12:23)
(+2:08)
Trustee J.Bennett
Voice for Hearing Impaired Children,M.Barbeau
Vanier Children's Services,B. Montminy
Guests:Director L.Elliott
1.CALL TO ORDER
The meeting was called to order at 12:17 p.m. in the London Room at the Education Centre.
The Committee welcomed Secondary Principal D.Clarke fromArthurVoaden Secondary School.
2.CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3.CONFLICTS OF INTEREST -none
4. MINUTES OF THE MEETING FROM 2013 September 10
The minutes were approved as printed.
5.BUSINESS ARISING FROM THE MINUTES OF 2013 SEPTEMBER 10
The Regional Parent Workshops hosted by TVPIC will take place on October 16 (London) and
October 17 (Woodstock). Members are asked to drop-off brochures and/or flyers from their
respective organizations for distribution at the events to the attention of Kelly Aitken in Corporate
Services.
It was agreed that the Parent PDT Resource Video would be available for viewing at both workshops.
The tour of the Abilities Centre in Whitby Is scheduled for 2013 November 13.Further information on
the centre can be found at httD://www.abilitiescentre.orq/.
6.DIRECTOR OF EDUCATION -L.ELLIOTT
Chair Grant welcomed Director L. Elliottto the meeting.Each member introduced themselves and
their association.
6.DIRECTOR OF EDUCATION -L.ELLIOTT -cont'd
Director Elliott provided background Information on tlie reorganization of the Senior Administration
team.She noted that the changes are a direct result of the Board's strategic commitments and
implementation of its new Mission and Vision.
Director Elliott expanded on the upcoming tour of the Abilities Centre in Whitby that provides
opportunities for all ages and abilities through an inclusive environment.She extended an invitation
for all committee members to attend and asked that they R.S.V.P.to Kelly Aitken at
k.aitken@tvds.on.ca by October 17*^.
Director Elliott advised that TVDSB will display the History of Disabilities in Canada from Ryerson
University -School of Disability Studies from October 28 to the end of January.Everyone is
encouraged to attend prior to it being shipped to its final home at the new Museum of Human Rights
inWinnipeg.Please contact Kelly Altken at k.aitken@tvdsb.on.ca if organizations would also liketo
arrange a tour.
It was noted that TVDSB will continue-to align with curriculum and achievement for students through
existing community partnerships at the school level.
7.BOARD IMPROVEMENT PLAN FOR STUDENT ACHIEVEMENT
Supt.M.Deman joined the meeting to further expand on the Board Improvement Plan for Student
Achievement introduced in June of 2013.It was noted that the fomiat is a working document that will
continuously be updated.
Following a comprehensive PowerPoint presentation,questions of clarification were noted.
Discussion ensued on the "road map" at the school level. The language and indicators used are from
the Board Improvement Plan in which each principal uses as a guide.This allows for an opportunity
to review student data and focus areas to determine where the need is to support precision of student
achievement.This also includes individual learning plans and toolkits for teachers to align with what
the Board and the school is working on to ensure they are focusing on the same needs and making a
connection for their students.
A request was made for more Information on how teachers are ensuring that the goals and measures
set out for students with special education needs are being met. In addition, how is the Board
ensuring that students are attaining their goals set out in Individual Education Plans and how is this
being monitored on an annual basis.
Any further questions or concems regarding the Board Improvement Plan for Student Achievement
can be sent to the attention of KellyAitken (k.aitken@tvdsb.on.ca),who will forward all information to
the Supt.Deman's attention.
8.INTERNATIONAL PRINCIPALS'EXCHANGE
Vice-Principal T. Birch was pleased to share details of the International Leadership Shadowing and
Study Program for Educational Leaders 2013 -International Principals'Exchange she participated in
with Deputy Principal Mark Smith of Byron Bay High School in Byron Bay, New South Wales,
Australia.
She advised that she had the opportunity to shadow Deputy Principal Smith this past summer in
Australia with a focus on Equity and Inclusive Education and Special Education.She noted that
TVDSB is more advanced than Australia for programming offered in Special Education and how
those needs are being met for students.She added that high needs Australian-based students are
not integrated in regular classrooms;rather they are separated and put in to units.
8.INTERNATIONAL PRINCIPALS'EXCHANGE -cont'd
In response to a questions regarding asslstive technology,it was noted thataii Australian-based
students in Grades 7 to 12 are assigned their own personal laptop.
Vice-Principal Birch noted that it was a great honour and privilege to participate in the program.
9.NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT
Supt.Culhane advised that Senior Administration continues to work with Research and Assessment
on Number of Students by Exceptionality and Grade Reports.It was agreed that these reports would
be shared quarterly with the Committee to review more of the trends and historical in depth.This
would provide an opportunity to talk more about the issues and address high level concerns at that
time,it was suggested that percentages and data be in graph form for review.
10.CORRESPONDENCE
The following correspondence was reviewed:
Ministry of Education regarding the new SEAC website;
www.edu.Qov.on.ca/emQ/Qeneral/elemsec/speced/seac/.
In addition,the Committee also reviewed the Ministry of Education memorandum released:Building
the Next Phase in Ontario's Education Strategy."Great to Excellence". The Ministry of Education is
seeking public consultation on next steps and priorities for meeting the needs of students in Ontario.
The Committee broke in to groups to review the response drafted on behalf of TVDSB. It was noted
that the final response must be submitted to the Ministryby the end of October.
The following additions/revisions to the existing responses to questions were noted:
1.What are the skills,knowledge and characteristics students need to succeed after they have
completed school,and how do we better support all learners intheir development?
• Social skills and emotional well-being required to thrive -post education,work and assisted
living;
Integrate building relationships across age groups and classes;
More inclusion at school level;
Social relationship;
Self-advocacy;
Look forward -most people will work/goal is to work;
Assist with flexibility and adaptability skills - how to learn;
Have life skills (i.e.financial);
Problem solving skills;
Health and well-being;
Interpersonal skills;
Creativity;
Technology:
Global perspective;and
Transferability of skills.
2.What does student well-being mean to you,and what is the role of the school in supporting it?
•Valuable input from various groups
10.CORRESPONDENCE -cont'd
3. From your perspective, what further opportunities exist to close gaps and Increase equity to
support all children and students in reaching their full potential?
• More school community development;
• More opportunities to foster social relationships;
•Foster peer-to-peer learning and support;
•Create opportunity for social/interpersonal development;and
•Increase learning respect.
4. How does the education system need to evolve as a result of changes to child care and the
Implementation of full-day kindergarten?
•Teacher training - Early Childhood Educator Specialist -teacher qualifications;
•Classroom size limits (29 too large);
•Greater work with parents toward school readiness;and
•Earlier identification of needs (special education).
5.What more can we all do to keep students engaged,foster their curiosity and creativity,and help
them develop a love of life-long learning?
Promote meaningful life-long endeavors;
Extended School within a College(SWAC)/School within a University (SWAU);
Financial skills training;
Self-sustaining skills (i.e. nutrition and physical activity);
Meaningful curriculum for all pathways;and
Environmental education.
6. How can we use technology more effectively in teaching and learning?
•Accessibility for all students;
•Teacher moderation/mentoring for staff development;
•Shared cost for software;
•Teacher websites;
•Parent/guardian awareness of technology.
7.In summary,what are the various opportunities for partnerships that can enhance the student
experience,and how can they benefit parents,educators and our partners too?
•Early awareness of programs available;
•SWAC/SWAUA'ES;
•Ontario Youth Apprenticeship Program;and
•Dual Credit Program.
11.NEW BUSINESS-none
12.FORUM:ASSOCIATION UPDATES
•TVPIC -Currently encouraging all Home and School Associations,parent council groups and
principals to sign up for the E Newsletter.
•Trustee Rob Campbell reminded members that a conference will be held on December 3 for
international Day of Persons with Disabilities. In addition, he encouraged everyone to support
World Mental Health Day by wearing purples in support of Amanda Todd on October 10.
•Easter Seals - A reminder to share the information pamphlet that was distributed In September,
as well as the Easter Seals Ontario Transitions website.
• FASD -The symposium held on Friday,September 27 was well attended.
13.FUTURE MEETING DATES
Monday,November 04.2013 06:30 pm-09;00 pm
Tuesday,December 03.2013 11:45 am-03:00 pm
Tuesday,January 07.2014 11:45 am-03:00 pm
Tuesday.February 04.2014 11:45 am-03:00 pm
Tuesday,March 04,2014 11:45 am-03:00 pm
Monday,April 07.2014 06:30 pm-09:00 pm
Monday,May 05,2014 06:30 pm-09:00 pm
Tuesday,June 03,2014 11:45 am-03:00 pm
Monday,June 23,2014 06:30 pm-09:00 pm
14.FUTURE AGENDA ITEMS
•lEP Report Summary (Annually)
•Altemative Education Update
•Barriers to Engaging Families (September or October)
•ElE Committee Member (September or October)
•integrated Transition Planning for Young People with Developmental Disabilities
• MACSE Survey on BIPSA
•Number of Students on lEP Who Graduate at End of School Year
•Parent PDT Video Evaluation
•Parent Reaching Out Grant Request (January 2014)
•SEAC Learning Website
•TVPIC Update (A. Moreli)
•Use of Technology to Share Information with Parents
•AODA
•Development Education TOSA Initiative Update (January/February)
15.ADJOURNMENT
The meeting adjourned at 2:33 p.m. by motion.
RECOMMENDATIONS:none
TRACY GRANT
CHAIRPERSON
REPORT OF THE CHAIRS'COIVIWIITTEE 2013 October 15
12:20 p.m.-2:07 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon L.Elliott B.Williams
T.Grant R.Tisdale K.Bushell (+1:05,-1:28)
8.Puilam (+1:35,-1:40)
1.APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW AND APPROVAL OF THE 2013 OCTOBER 22 BOARD AGENDAS
The agendas for the in-camera and public Board meetings of 2013 October 22 were discussed
and amended.
The report,Membership of Naming Committee for Secondary School on the current Thames SS
Site was discussed.
The following motion was moved and carried:
That Trustees S.Polhill and R.Tisdale be named to the Naming Committee for the
Secondary School on the current Thames SS site.
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING
Director L.Elliott reported on the rolloutof the implementation of the strategic plan.A budget will
be brought forward for discussion,it was noted that the TVDSB logo needs to be added to any
future banners or plaques;there are no plans to change the current logo.
6.Pi -PUBLIC INPUT -DECEMBER 03 -SNOW DAY
The French Immersion Accommodation Plan public input session is scheduled for 2013
December 03. As requested at the last Board meeting.Chairs'set a snow date for 2013
December 05.
7.FRENCH IMiVIERSlON ACCOMMODATION PLAN
Exec. Officer K.Bushell joined the meeting to followup on the 2013 October 08 Board meeting
and presentation of the French Immersion Accommodation Plan. Exec. Officer Bushell stated
that he followed up on the question posed at the Board meeting In regards to proper notice for
C.C.Carrothers.He described his review of the regulations and concluded that
recommendations 22, 23, 24 be withdrawn such that 0.0.Carrothers and Princess Elizabeth may
go through an ARC process inthe 2014-2015 year. This would provide an opportunity for public
Input.Recommendation 21 would not change.
When the report comes forward at the 2013 December 17 meeting a recommendation to
withdraw recommendations 22, 23,and 24 will be In the revised French Immersion
Accommodation Plan report. Exec. Officer Bushell will speak to this change at the 2013
November 06 scheduled information meeting.
The above information will be shared with Trustees through Business Arising from the Minutes at
the public Board meeting on 2013 October 22.
8.Fl -SINGLE VS.DUAL TRACK DISCUSSION
Through discussion it was decided that the report on single vs.dual track and entry points for
French Immersion will be brought forward to the public meeting on 2013 November 12.
9.PRESENTATIONS -none
10.MEETING DATE -TVDSB/LDCSB TRUSTEES &DIRECTORS
Potential meeting dates and times were discussed;November 18 (4:00 p.m. -6:30 p.m.)and
November 27 (7:00 p.m. -9:00 p.m.)were identified and will be suggested to LDCSB.
11.OTHER BUSINESS
a.MP/MPP Meetings
Ms.8.Pullam joined the meeting to discuss the format for the proposed MP/MPP
meeting.The decision was to host a joint meeting with both of our provincial and national
local leaders.As previously discussed the dates selected are January 9 or 10.Items
identified for discussion were FNMl programs and school accommodation issues.
Attendees also will be invited to submit agenda items.
b.Personal (In Camera)
The Committee moved In camera at 1:40 p.m. to discuss personal matters.It
reconvened in public session at 2:02 p.m.
c.OPSBA Central-West/Westem Region Meeting - OCT.25/26
Currently a TVDSB Trustee representative is not available to attend the meeting on the
Saturday:Trustees J.Bennett and T.Grant are able to attend Friday.Trustee Grant will
connect with other Trustees to determine their availability.
12.DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for 2013 November 5,12:00 p.m.Governor SImcoe Room.
13.ADJOURNMENT
The meeting adjourned at 2:07 p.m. by motion.
RECOMMENDATIONS:
1.That Trustees S. Polhlll and R.Tisdale be named to the Naming Committee for the Secondary
School on the current Thames SS site.
J.BENNETT
Chairperson