9/24/2013 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2013 SEPTEMBER 24,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -none
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD
6.RECOGNITIONS V
a.International Principals Excliange Initiative
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATIONS
a.Souttiwestern Ontario Student Transportation Services V
11.MINUTES OF THE 2013 SEPTEMBER 10 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION M
a.International Education -China
14.REPORTS FROM COMMITTEES
a.Negotiations Advisory Committee,2013 September 9 M
b.Special Education Advisory Committee,2013 September 10 M
c.Chairs'Committee,2013 September 17 M
d.Committee of the Whole -In Camera,2013 September 24 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2013 SEPTEMBER 24,7:05 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met In regular session on 2013 September 24 in the Board Room at the Education Centre,
meeting in public session at 7:05 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND OTHERS
J.Bennett (Chair)
R.Campbell
D.Clark
J. Coghlln
T.Grant
Absent:G.Hart
W.Huff
D.Idlbe
P.Jaffe
B.McKlnnon
S.Polhlll
M.Reid (+7:15)
R.TIsdale
J.Todd (via
teleconference)(-8:45)
C.Tully
L.Elliott
K.Dalton
J.Pratt
C.Bourbonnais-
MacDonald
R.Culhane
M.Deman
K.Edgar
L.Griffith-Jones
D.MacPherson
K.Meeson
M.Moynihan
V.Nielsen
8.Powell
K.Wilkinson
K.Bushell
B.Williams
K. Young
K.Aitken
1.
2.
4.
5.
6.
7.
8.
CALL TO ORDER
Board Chair J. Bennett called the meeting to order at 7:05 p.m.
/3.0 CANADA AND MUSICAL PRESENTATION
The meeting was opened withthe playing of 0 Canada.
APPROVAL OF AGENDA
The agenda,as amended to moveitem8.0 to follow 4.0, was approved on motion of D.Clark,
seconded by T.Grant.
OFFICIAL RECORD -none
RECOGNITIONS
a.International Principals'Exchange
Supt. C.Bourbonnals-MacDonald introduced Vice-Principal T.Birch and her guest.Deputy
PrincipalMarkSmith of ByronBay High School in ByronBay, NewSouth Wales, Australia.
Principal Birch and Deputy Principal Smithare currently participating in the International
Leadership Shadowing and Study Program for Educational Leaders 2013.
Deputy PrincipalSmith recognized the democratic process that drives education in Canada and
the nation's commitment to ensuring qualityeducation for all students.
He shared his experience and appreciation to the staff and students at Saunders Secondary
School,as well as the Board forsupporting the exchange.
CONFLICTS OF INTEREST -No conflicts of Interest were.declared.
CHAIR'S ANNOUNCEMENTS
Chair Bennett noted that as a result of the resignation of Trustee Peggy Sattler on 2013 August 1,the
Chairs' Committee is recommending the appointment of Matthew Reid to the positioneffective 2013
September 24.Mr.Reid meets the qualification for serving as a public school trustee.
2013 September 24...2
8.CHAIR'S ANNOUNCEMENTS -cont'd
The following motion was moved and carried at the Chairs'meeting of 2013 September 17 and is put
forward as a recommendation to the Board:
That Matthew Reid be appointed as the second Trustee on the Board representing Wards 2, 3, 4,
6,and 6 of the City of London effective 2013 September 24.
The following motion was moved by P.Jaffe,seconded by R.Tisdale and carried:
That Matthew Reid be appointed as the second Trustee on the Board representing Wards
2,3,4,5,and 6 of the City of London effective 2013 September 24.
As a result of the vacancies on the First Nations Advisory Committee,Long-Term Community
Partnerships Committee,Environmental Advisory Committee and the Equity and Inclusive Education
Committee,the following motion was moved by P.Jaffe,seconded by R.Campbell:
That Trustee Matthew Reid be appointed to the following committees effective 2013
September 24 through to 2013 November 30:
•First Nations Advisory Committee
•Long-Term Community Partnerships Committee
•Environmental Advisory Committee
•Equity and Inclusive Education Committee
Chair Bennett welcomed Trustee M.Reid to the Board table as representative for Wards 2, 3, 4, 5
and 6.
Trustee Reid thanked the Board for their confidence and expressed his excitement to advocate for
the students of Thames Valley.
Chair Bennett advised that she recently met with MP Irene Mathyssen who requested a joint meeting
with local MPPs and MPs to discuss mutual concerns and those matters before trustees at the
present time.
9.DIRECTOR'S ANNOUNCEMENTS
Director Elliott called upon Associate Director K. Dalton who reported that all 133 elementary schools
would be participating in Meet The Teacher night in September and that there would be full teacher
participation.
Superintendent D.MacPherson added that both secondary and elementary extra-curricular athletics
are underway with cross country and soccer teams being coached and supervised by teachers.
10.ADMINISTRATIVE PRESENTATIONS
a.Southwestern Ontario Student Transportation Services (STS)
Supt.K.Meeson introduced Maureen Heath and Ryan Reddings of Southwestern Ontario
Student Transportation Services who presented a comprehensive presentation.Supt.Meeson
advised that the Board received a high rating from the Ministry and will see an adjustment in the
grant revenue for transportation of approximately $730k.
Questions of clarification were noted including key challenges for STS.One of the key
challenges was the need to focus more on communication with stakeholders.This has been
achieved through their website,social media,Bus Safety Day and the new application for email
and cellular phones.
Chair Bennett thanked Supt.Meeson for ensuring the interests of TVDSB students is recognized.
Trustees requested to receive a copy of the power point presentation.
2013 September 24...3
11.MINUTES OF THE 2013 SEPTEMBER 10 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the 2013 September 10 Board Meeting were adopted on motion of R.Campbell,
seconded by P. Jaffa.
b.BUSINESS ARISING FROM MINUTES -none
12.STUDENT TRUSTEE'S UPDATE
Student Trustee D.Idibe advised that she and Student Trustee C.Tuily attended the student
production Legally Blonde at the Grand Theatre.
Student Trustee Tully noted that they were both impressed by the performance and lool<fonward to
educating fellow students on how they can get involved in the arts.
13.REPORTS FROM THE ADMINISTRATION
a.International Education -China
Director Elliottprovided the following information including a slideshow to the Board regarding
future international education initiatives with China.
Duringthe school year 2012-13,TVDSB staff initiated meetings to pursue international education
opportunities with China.Meetings with local and international contacts indicate a desire to
collaboratively proceed with various initiatives.Several school districts in Ontario,and across
Canada,have been involvedinsimilar programs for many years.
Plans were underway to send 22 TVDSB teachers to China duringthe summer 2013 ina summer
teaching camp for Chinese students.The program was postponed due to an outbreak of bird flu
in Beijing and other parts of China.
On May16-26,2013,Laura Elliott,(then) Executive Superintendent,Program Services, and Mike
Sereda,ExecutiveSuperintendent, Business and HumanResource Services (now retired),
travelledto China to develop international education programs and initiatives to support TVDSB
students.Visits were made tovarious educational institutions,including secondary schools, early
child education centres, and English language training sessions.Relationshipswere developed,
and preliminary plans were discussed with principals,teachers,students,and business officials in
fourregions ofChina:Beijing,Chengdu, Changchun and Shanghai.
The following programs are either in development or under consideration:
1.Winter Immersion Camp at CentralS.S. -Approximately 30 Chinese students wouldtravelto
London for a one-week camp.The camp would expose Chinese students to TVDSB
classrooms and courses.Duringtheir stay the Chinese students would 'shadow'TVDSB
students.An ESL program would be offered to Chinese students in the afternoon or in an
after school program.Students would be billetedwith TVDSB students.School tripswould
be organized to give students familiarity with Western University and Fanshawe College.In
addition,students wouldvisitlocal sights to gain a better understanding of Canadian culture.
2.Summer Camp 2014-A program similarto the winter camp would be offered duringthe
summer.
3.Summer Teaching Camp InChina 2014 - This program would allow TVDSB teachers to
travel to China to deliver a two or four week program to Chinese students.The foundational
work is well underway.
2013 September 24...4
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.International Education -China
4.International full year and short term (1-3 months)VISA students to TVDSB -The Intent Is to
attract Chinese students to TVDSB schools beginning in September 2014.The target
audience would be students in grades 10-12.The short term program would provide
students with an Ontario educational experience that might attract them to a full year of study
in one of our schools.
5.Ontario Curriculum Courses Delivered to students in China -This initiative would allow
Chinese students to take Ontario secondary school courses in a school in China.They would
be exposed to the Ontario curriculum which may then entice them to pursue a full year of
study in one of our schools.This initiative requires significant research and Ministry approval.
6. TVDSB Student Exchanges -Short term and long term student exchanges would enable
TVDSB students an opportunity to study and learn in China.
Cost/Savings -Funds generated by student fees would cover administration and implementation
of TVDSB programs.
Relation to Commitments
•Putting students first.
• Actively engaging students,staff, families and communities.
• Being inclusive, fair,and equitable.
• Inspiring new ideas and promoting innovation.
Director Elliott responded to questions posed by members including next steps.She noted that
the Board has hired 22 teachers to travel next summer to four different centres.The long-term
vision is to have hundreds of students attend TVDSB schools on an annual basis.Both TVDSB
students and students from China would benefit from an exchange in that they would gain a world
view perspective.There is potential for students from China to move on to post-secondary
education at Fanshawe College or Western University.
14.REPORTS OF COMMITTEES
a.Report of the Negotiations Advisory Committee,2013 September 9
Trustee McKinnon referred to the written report of the 2013 September 9 Negotiations Advisory
Committee meeting as attached (Item A)and provided to Trustees in advance of the Board
meeting.
b.Report of the Special Education Advisory Committee,2013 September 10
Trustee Grant referred to the written report of the 2013 September 10 Special Education Advisory
Committee meeting as attached (Item B)and provided to the Trustees in advance of the Board
meeting.
c.Report of the Chairs'Committee,2013 September 17
Trustee Tisdale referred to the written report of the 2013 September 17 Chairs'Committee
meeting as attached (Item C)and provided to the Trustees in advance of the Board meeting.
The following motion was moved by P.Jaffe,seconded by R.Tisdale and carried;
That Matthew Reid be appointed as the second Trustee on the Board representing Wards 2,
3, 4, 5,and 6 of the City of London effective 2013 September 24.
2013 September 24...5
14.REPORT OF COMMITTEES -cont'd
c.Report of the Chairs'Committee,2013 September 17 -cont'd
Trustee Tisdale highlighted the correspondence attached from Trillium Lakelands District School
Board regarding concerns about the state of the collective bargaining process within the
education sector.As a result,the following motion was moved by R.Tisdale,seconded by T.
Grant and carried;
That the Board write a letter to express concerns to the Minister of Education in
regards to the collective bargaining process.
d.Report of the Committee of the Whole -In Camera,2013 September 24
Chair Bennett reported that the committee met in-camera from 5:30 p.m. to 6:05 p.m.The
committee discussed confidential personal,property and negotiations matters.
Trustee Jaffe declared a conflict of interest.
The following motions were moved and carried:
That the following portions of the MOU between the Government of Ontario and CUPE
dated May,2013 be appended to the Collective Agreements between the Board and
CUPE:
•Sicit Leave/Short Term Sick leave Disability Plan
•Offsetting Measures
•Specialized Job Classes
•Letter of Understanding -Job Security for Support Staff -addendum
That the following portions of the MOU between the Government of Ontario and ETFO
'dated June 12,2013 be appended to the Collective Agreements between the Board and
ETFO:
•Maternity Benefits
•Sick Leave
•Sick Leave/Short Term Leave and Disability Plan
•Long Term Disability
•Voluntary Unpaid Leave of Absence Program for All Bargaining Units
•Unpaid Days and Offsetting Measures for Teacher Bargaining Units
•Reconciliation for Teacher Bargaining Units
•Attendance Recognition
•Vested Retirement Gratuity for Employees
That the following portions of the MOU between the Government of Ontario and OSSTF
dated April 9,2013 be appended to the Collective Agreements between the Board and
OSSTF:
-Job Security for Support Staff (PSSP and CEI units only)
•Maternity Benefits
•Voluntary Unpaid Leave of Absence Program for All Bargaining Units
•Unpaid Days and Offsetting Measures for Teacher Bargaining Units (Teacher unit
only)
•Reconciliation for Teacher Bargaining Units (Teacher unit only)
•Attendance Recognition
•Sick Leave/Short Term Leave and Disability Plan
•Long Term Disability (Teacher unit only)
2013 September 24...6
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Trustee Grant advised that the Board of Directors meeting will take place on 2013 September 27 &
28.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
Trustee B.McKlnnon extended an Invitation to trustees to attend the Thames Valley Parent
InvolvementCommittee -Basics and Beyond scheduled for2013 October 16 at the Lamplighter Inn
(London)and 2013 October 17 at the Quality Inn (Woodstock).
Trustee Jaffe sought clarification on the issue ofcellphones at schools raised ina recent position
paper;itwas confirmed that nochanges have been made tothe use of cell phones inclassrooms and
that there is not a ban on their use in the classroom.
20.ADJOURNMENT
The meeting adjourned at 9:07p.m.on motion ofR.Tisdale,seconded byR.Campbell.
tJZ.
Chairperson
Confirmed:_
2013 September 24...7
SUMMARY OF APPROVED RECOMMENDATIONS OF 2013 SEPTEMBER 24
- That Matthew Raid be appointed as the second Trustee on the Board representing Wards 2, 3, 4, 5,
and 6 of the Cityof London effective 2013 September 24.
That Trustee Matthew Reld be appointed to the following committees effective2013 September 24
through to 2013 November 30:
First Nations Advisory Committee
Long-Term Community Partnerships Committee
Environmental Advisory Committee
Equity and Inclusive Education Committee
That the following portions ofthe MOD between the Government ofOntario and CUPE dated May,
2013 be appended to the Collective Agreements between the Board and CUPE:
•Sick Leave/Short Term Sick leave Disability Plan
•Offsetting Measures
•Specialized Job Classes
• Letter of Understanding -Job Security for Support Staff -addendum
-That the following portions of the MOU between the Government of Ontario and ETFO dated June
12,2013 be appended to the Collective Agreements between the Board and ETFO:
• Maternity Benefits
•Sick Leave
•Sick Leave/Short Term Leave and Disability Plan
• Long Term Disability
•Voluntary Unpaid Leave of Absence Program for All Bargaining Units
• Unpaid Days and Offsetting Measures for Teacher Bargaining Units
•Reconciliation for Teacher Bargaining Units
•Attendance Recognition
•Vested Retirement Gratuity for Employees
that the following portions ofthe MOU between the Government of Ontario and OSSTF dated Aprii 9,
2013 be appended to the Collective Agreements between the Board and OSSTF:
•Job Security for Support Staff {PSSP and CEl units only)
• Maternity Benefits
• Voluntary Unpaid Leave of Absence Program for All Bargaining Units
• Unpaid Days and Offsetting Measures for Teacher Bargaining Units (Teacher unit only)
•Reconciliation for Teacher Bargaining Units (Teacher unit only)
•Attendance Recognition
•Sick Leave/Short Term Leave and Disability Plan
• Long Term Disability (Teacher unit only)
That the Board write a letter to express concerns to the Minister of Education in regards to the
collective bargaining process.
(Item A)
REPORT OF THE NEGOTIATIONS ADVISORY COMMITTEE 2013 September 09
4:05 p.m.-4:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett
B. McKinnon (Chair)
C.Bourbonnais-MacDonald J.Pratt
J.Cuddle Barb Sonier
L Griffith-Jones Beth Strong
P. Martin Susan Livesey
1.APPROVAL OF AG EN DA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.IN CAMERA
The committee moved in camera at 4:05 p.m. to discuss negotiations.It reconvened in public
session at 4:21 p.m.
4.OTHER BUSINESS
It was agreed to disband the Negotiation Advisory Committee for the short-term until it becomes
necessary to reconvene.
5.ADJOURNMENT
The meeting adjourned at 4:25 p.m.by motion.
(Item B)
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2013 September 10
12:15-2:34 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Trustee T. Grant (Chair)Superintendent ofSpecial Education,R.Culhane
Trustee R. Campbell Secondary Vice-Principal,T. Birtch(-2:10)
Association for BrightChildren.D. Ensing Learning Supervisor, J.Johnston
AutismOntario. B.Curry R. Lee, Elementary Principal
Children's AidSociety of Londonand Middlesex,M.Cvetkovich.M.Chevalier, Elementary Principal
Chippewas ofthe Thames.C. Dendias K.Aitken,Corporate Services
Easter Seals Society,A.Morse
Epilepsy Support Centre.B. Harvey
FASD ELM.O.,W.Conforzi
Learning Disabilities Association of Ontario, B.Wludyka
Thames ValleyChildren's Centre, J. Gritzan (Vice-Chair)(+1:30)
Thames ValleyCouncilof Home and School,A.Morell (-1:15)
Trusteed.Bennett (-12:25)(+12:47)
Voice for Hearing Impaired Children. M.Barbeau (+12:18)
Guests:K. Edgar,Superintendent,K.Masson,Learning Support Teacher,Cathy Serpa,Teacher on Special
Assignment
Regrets:T.Fawdry,B. Montminy, S. Wilson
1.CALL TO ORDER
The meeting was called to order at 12:15 p.m. In the London Room at the Education Centre.
Welcome and introductions were made and congratulations were extended to Supt.R.Culhane.A
special thank you was extended to Supt.K.Edgar for her past leadership role and service in Special
Education.
2.CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3.CONFLICTS OF INTEREST-none
4.BUSINESS ARISING FROM THE MINUTES OF 2013 JUNE 4
Supt.Edgar joined the meeting to discuss concerns regarding the Special Education Revenue and
Expense Schedules presented on 2013 June 4.The Development of the 2013-2014 Special
Education Schedule explaining the differences between the reports presented at both the May and
June meeting was reviewed (Appendix "A").Questions of clarification were addressed.
The Committee agreed they would like to see the data sets that infonn the budget process when
determining expenditures.In addition,they thought it appropriate that the Committee provide input
during the budget process prior to final approval.
A.Morse inquired on the status of the Parent PDT Resource Videos and its roll-out.Supt Edgar will
have J.Marlborough follow-up with Supt.Culhane.
It was reported that the Board's website currently is under construction and the Special Education
section will be updated accordingly.
5.MINUTES OF THE MEETING FROM 2013 JUNE 4
The minutes were approved as printed.
6.SPECIAL EDUCATION REPORT UPDATE
Chair Grant noted that the Special Education Advisory Committee requires a volunteer in this area;
the Committee agreed to review what it hopes to accomplish,including its goals, prior to a
commitment being made and moving forward.
7.SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
a.Working Groups and Action Plan
Chair Grant led the Committee in further discussion regarding SEAC action planning.Top
priorities discussed at the 2013 May6 meeting were expanded upon.Individuals listed below will
form working group(s)to identify issues and seek solutions in the following areas;
•Parent PDT Resource Videos - T.Grant,A.Morse,M.Barbeau,C.Dendias
• Action Plan for lEP Process - -D.Ensing,M.Cvetcovich,W. Confortzi, B. Curry, B.Harvey,
B.Wludyka
•SEAC Report -volunteers required
TVPIC also will host three Regional Parent Workshops.SEAC has been invited to speak Vflth
parents about Special Education, the Committee and what is available in communities for
students,individuals and their families.The following individuals will attend and set-up a table
with resource material for distribution.
Oct 15 (St Thomas)- C.Dendias
Oct 16 (London)- M.Barbeau
Oct 17 (Woodstock)- T.Grant,D.Ensing
Committee members who have not yet had an opportunity to volunteer for one of the actions
above are asked to email Kelly Altken at k.aitken@tvdsb.on.ca.
8.INTRODUCTION TO THE DEVELOPMENT EDUCATION TOSA INITIATIVE
Learning Supervisor J.Johnston introduced Learning Support Teacher K.Masson and K.Surpa who
joined the meeting to seek input and feedback from the Committee regarding the role of the
Developmental Education Teacher on Special Assignment.This initiative focuses on determining the
needs for developmental education classes at both the elementary and secondary level.
The following resources are available for teachers:
Functional Independence Skills Handbook (FISH) -Secondary level
Hawaiian Early Learning Profile (HELP)Booklist -Elementary level
To date,positive feedback has been received by teachers looking for professional development in
this area that helps build their capacity.
it was noted that the greatest concern is at the elementary level where greater support is needed
when transitioning Into secondary.
The Committee broke into groups for a more fulsome discussion.Feedback received Included the
following:
•The importance of parent participation throughout the process;
8.INTRODUCTION TO THE DEVELOPMENT EDUCATION TOSA INITIATIVE -cont'd
Having measurable goals,progress and outcomes;
More involvement from community partners and agencies for secondary students (i.e.,pre-
employment training);
More resources for parents and teachers of adult services available to students post-secondary;
Early application (elementary level) for students applying for assessments (i.e.,what is available
and what a student qualifies for -broader understanding);
Transition out of school at age 21 -information sharing at the school and family level -services
available in adult sector;
More professional development on FISH and HELP for alternative curriculum;
Full-Day Kindergarten support for staff;
Transition to Grade 9 -role of the Developmental Education TOSA;and
More supports for students with multiple exceptionalities.
The team was invited back in the New Year to discuss the progress of the initiative.
9.NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT
Supt.Culhane reviewed the Number of Students by Exceptionality and Grade Report (Appendix B).
A request was made to obtain the following information from Research &Assessment for future
reporting:
• A breakdown according to gender;
•The criteria for "no exceptionality";and
• EQAO testing -are these students getting accommodations if they do not have an IPRC.
10.CORRESPONDENCE
The following correspondence was reviewed:
•Peterborough Victoria Northumberland Clarington Catholic District School Board regarding the
discontinuation of Special Services at Home funding for individuals over the age of 18.
• Ministry of Community and Social Services regarding the proposed integrated transition plan and
protocols for young people with developmental disabilities.
•Renfrew County District School Board regarding its support of making comprehensive Special
Education preparatory courses a mandatory pre-service program for ail Teacher Education
Programs In Ontario.
•Avon Maitland District School Board,Upper Canada District School Board and Halton District
School Board expressing concern regarding changes to Special Services at Home funding and
barriers in applying to Developmental Services Ontario.
•South West Community Care Access Centre (CCAC)regarding the partial release of wait-listed
children for School Health Support Services.
j!10.CORRESPONDENCE -cont'd
• Ministryof Education Special Education Update -June 2013 was distributed to the Committee on
2013 September 9.
Discussion ensued on funding cuts that continue to affect many students and on the development of
the single transition plan. It was noted that there continues to be a gap in parent engagement and
understanding on issues regarding lEPs and other forms of documentation.
Chair Grant referred the Committee to the Ministry of Education Special Education Update -June
2013 including recent changes to passport funding for students.It was agreed that this Information
should be communicated to students and their families.
It was noted that Information relating to the partial release of waitlisted students addressed in the
correspondence from the CCAC was communicated with both the speech and language teams.
11.NEW BUSINESS
Chair Grant indicated that Director L. Elliott has offered the Committee a unique opportunity to travel
to Whitby for a tour of the Abilities Centre on 2013 November 13.Please contact Chair Grant ifyou
are Interested.
12.FORUM:ASSOCIATION UPDATES
•Children's Aid Society -There continues to be major cuts (mostly In the family support area)that
are affecting service provision and impacting children.As a result,they are forming integrated
teams to better serve the children.
•Easter Seals - An information pamphlet was distributed regarding the Easter Seals Ontario
I Transitions website (Appendix C).
•Fetal Alcohol Syndrome Disorder (FASD)-The FASD Conference v/ill be held at the Education
Centre on 2013 September 27.
•Autism Ontario - Six Autism Spectrum Disorder -Knowledge and Practice workshops will be
held on October 1, 8, 15,22,29 and November 5.These workshops will be hosted by the Child
and Parent Resource Institute and open to anyone.
•Chlppewas of the Thames - C.Dendlas reported that students at both the elementary and
secondary schools were off to a good start during the first week of school.
•Trustee R.Campbell advised that a conference will be held on December 3 for International Day
of Persons with Disabilities. More Information will be provided at a later date.He also added that
he will be attending a Suicide Prevention meeting hosted by Mental Health 4 Kids In Strathroy on
2013 September 11.
•Chair Grant advised that the Minister's Advisory Council on Special Education will meet on
October 30 &31.
13.FUTURE MEETING DATES
Discussion ensued In regards to an additional meeting date to review the Special Education budget
prior to Board approval.The following motion was moved by A.Morse and carried:
That the Special Education Advisory Committee hold an additional meeting on Monday,June 23,
2014 to review the 2013-2014 Special Education final budget.
Tuesday,October 01,2013 11:45 am-03:00 pm
Monday.November 04.2013 06:30 pm-09:00 pm
Tuesday,December 03.2013 11:45 am-03:00 pm
Tuesday,January 07,2014 11:45 am-03:00 pm
Tuesday.February 04,2014 11:45 am-03:00 pm
Tuesday,IVlarch 04,2014 11:45 am-03:00 pm
Monday,April 07.2014 06:30 pm-09:00 pm
Monday,May 05,2014 06:30 pm-09:00 pm
Tuesday,June 03,2014 11:45 am-03:00 pm
Monday,June 23,2014 06:30 pm-09:00 pm
14.FUTURE AGENDA ITEMS
lEP Report Summary (Annually)
Alternative Education Update
Barriers to Engaging Families (September or October)
EIE Committee Member (September or October)
Integrated Transition Planning for Young People with Developmental Disabilities
MACSE Survey on BIPSA
Number of Students on lEP Who Graduate at End of School Year
Parent PDT Video Evaluation
Parent Reaching Out Grant Request (January 2014)
SEAC Learning Website
TVPIC Update (A. Morell)
Use of Technology to Share Information with Parents
AODA
Board Improvement Plan For Student Achievement (October,K.Wilkinson)
Development Education TOSA Initiative Update (January/February)
15.ADJOURNMENT
The meeting adjourned at 2:34 p.m. by motion.
RECOMMENDATIONS:none
TRACY GRANT
CHAIRPERSON
r
-
.\
Development of 2013-2014 Spec Ed Schedule
SEAC May Meeting
Revenues were finalized atthis point however therewere still changes to be made in the Special
Education expenses
Totaldollarvalues of FDK and RestrictedGrant were shown separately as one revenue line and
one expense lineto illustrate that revenuesand expenseswere budgetedequal
SEA Expense had been updated to reflect funding
Salary and Benefit expenses reflected the 2012-13 staffing levels and included the expense of
incremental grid movement based on the D?"'day.The only exception is known staffing costs
for FDK were included inthe FDK expensestotal and not the staffing and compensationsection
SEAC June IVIeetlnB
Expensesection presentation adjusted to reflect previouspractices
o All known staffing PTE's and costswere included inthe Staffing and Compensation
section
o All non-permanent staffing costs,supplies and services,traveland mileage,and
furniture and equipment costs were presented inthe Department Operating Expenses
section
Atthis time increases in FDK staffingexpenses were not finalized which meant that
approximately $1.5 million wasreflectedinan FDK supplies andservicesaccountas a
placeholder to ensure thatthe expense was accounted for in thebudget This created a $3.0
millionsupplies and services expense
Restated Schedule
Inorder to better reflectexpensesallocatedto FDK and Restricted Grants,the expensesrelating
to these two allocations were separated fromthe departmental operatingexpensereporting
FDK and Restricted grantexpenseswereshownundertheir respective headings breaking down
the expenses between Casual Salaries,Supplies and Services,Travel and IWileage,and Furniture
and Equipment.
The$1.5 million of unallocated FDK funding presentedasaseparate expense itemunderthe
FDK section
Increases in FDK staffing abovethe 2012-2013 level was approved at an "In Camera"session of
the board on June 11,2013:
o The following permanent staff were approved
• 1.0RE Psychologist $85,723
• 4.0 FTE Speech-Language Pathologists—$346,716
• 2.0 FTE Social Workers $176,664
o Thefollowingcasual staff were approved
• 4.0 FTE Speech-Language Pathologists—$312^128
" 1.0 FTE SocialWorkers $78,032
•20.0 FTE Educational Assistants $661,940
FDK Casual Salaries accounts were adjusted
All newpermanent FDK staffwere recognized within the Staffing and Compensation area
Nameofthe FDK - to be allocated account changed to Suppliesand Servicesto reflectthe
balance of FDK funding not allocated for salaries and benefits,SEA or,BEA expenses
Number of Students by Exceptionality and Grade
/Sy^enfi.)Wtfe
#pf SWderite by &cceptionality.and'6rade::.
,JK ;r'02^;'
<a«.'-•'•Jik
06 08
X-'/
09 10
i ••.'•'-I;
11
Autisni"'•^4 27 ;28 38 41 45.74
Behavioural 0 0-1 5 9 24 28 64 47 50 37 26 33 56
Blind-ahd'ldw;Vision •:0;•;1 S^3 5 6
Deaf and Hard of Hearing 0 10 3 9 13 13 14 8 8 15 7 7 16 23 146 :
Devdb'pihebtatiDi^Mn^'^'•-0;;,-;;3 v'86-^m SJ|2:v W
Giftedness 0 0 0 0 3 3 140 135 121 104 103 96 92 115
Language Impairment 0 >•.'jlr.t.i
-v ••.•••
4
-I'j.T.
8
Learning Disability 0 0 0 2 13 50 144 165 228 239 224 316 292 419
Mild Iht^llei^ai bi^ili^;>0 19 59 WM Mi
Physical Disability 0 5 11 4 13 12 12 12 12 15 5 12 13 28
Speech fnipairment .;0 •v:10;J
•y.
Visually impaired 0 0 0 0 1 0 0 0 0 1 0 0 0 0
No Btcwptionalrty(Not iPRC'd);IPS im
Total 613 911 is®'vAirfrj::
Print Date;9/10/2013 7:42:02 AM Page 1 of 8
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REPORT OF THE CHAIRS'COWIWIITTEE
(Item C)
2013 September 17
11:42 p.m.-1:20 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (Chair)B.McKinnon L.Elliott B.Williams
T.Grant R.Tisdale
1.APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW AND APPROVAL OF THE 2013 SEPTEMBER 24 BOARD AGENDAS
The agendas for the in-camera and public Board meetings of 2013 September 24 were discussed
and amended;the In Camera meeting will begin at 5:30 p.m.
A request was put forward for Capital Planning to present a report in the near future that updates
Trustees in regards to the phasing in of full day learning.
Through discussion and as a follow up to the 2013 September 10 Board meeting it was
determined Trustee R.Tisdale will attend the OPSBA meeting.
4.CORRESPONDENCE
A copy of a letter sent by Trillium Lakelands D.S.B.to the Minister of Education in regards to
collective bargaining was received and discussed.
Due to the relevance and Importance of the concerns raised in the letter in regards to the recent
bargaining process it was determined the letter would be shared with all Trustees;it is attached.
Trustees will be asked to consider their endorsement of the ietter.
5.STRATEGIC PLANNING
A suggestion was put forward to incorporate the Vision and Mission into the design of the home
page of the website;currently it is imbedded into the strategic plan.
6.TRUSTEE APPOINTMENT
The following motion was moved and carried:
That Matthew Reid be appointed as the second Trustee on the Board representing
Wards 2,3,4,5,and 6 of the City of London effective 2013 September 24.
Chair Bennett will speak with incoming Trustee M.Reid to determine his availability and interest
in being appointed to the committees previously represented by P.Sattler.Recommendations for
appointments will come forward under the Chairs'report at the 2013 September 24 Board
meeting.
7.GUIDELINES FOR BOARD RECOGNITIONS
Appropriate guidelines for Board Recognitions were discussed.General consensus was to
recognize students and staff who have received provincial,national,or international
status/recognition.From time to time there may be exceptions that may be considered.
8.UPDATE ON OPSBA CENTRAL-WEST/WESTERN REGION MEETING OCT.25/26
Director L. Elliott reported Montcalm Secondary School will host a site visit of the OPSBA Central-
WestAA/estern Region Meeting.It is preferable to have a visit no later than 1:30 p.m.such that
students are in class,but the school is flexible.Mid-afternoon refreshments will be available.
Trustee T.Grant will follow up with Director Elliottto confirm the time of the site visit.Dinner will
be arranged at a restaurant.Numbers are not confirmed.
9.PRESENTATIONS -none
10.OTHER BUSINESS
a.International Education/China Partnership
Director Elliott reported on one of the components of this partnership.30 students will be
coming to London from China the first week of February and will stay for two weeks.
They will have billeted accommodations,attend school with students in Thames Valley,
participate in English as a Second Language conversational class,and visit key tourist
areas in Ontario.It is anticipated that this partnership will generate revenue.
Director Elliott provided a brief overview of other initiatives through the China partnership;
she will provide a report to Trustees at the 2013 September 24 public Board meeting.
b.Ad Hoc Committees
The Ad Hoc Committee meeting In regards to Board Agendas is tentatively scheduled for
2013 October 15 at 12 noon.Ms.S.Pullam will be asked to contact Trustee S.Polhill to
determine if she is available at that time.
The Award of Distinction Ad Hoc Committee has yet to be scheduled.Director Elliott will
coordinate a time for Trustees Coghlin and Grant and Superintendent K.Edgar.
Members of the Chairs committee will be advised of the date and may participate if
available.
0.Draft Policies
A question arose in regards to the draft policies posted in May/June for 60 days.Those
policies currently are not posted,typically the 60 days is exclusive of July/August.
Supervisor B.Williams willfollow up and advise.
d.ETFOWIFi Update
Director Elliott reported on a follow up meeting with ETFO.There are no concerns in
regards to WiFi or use of cell phones.
Director Elliott reported that support documents are being distributed to school
administrators for possible use within their schools.The documents outline
considerations for school administrators should they choose to support a "bring your own
device"school environment.
e.TVPIC Update
Trustee B.McKinnon reported an orientation for school councils will be on the 16 and 17
of October.The meeting previously scheduled for the 15^^has been cancelled.Trustee
McKinnon will contact TVPIC to determine whether groups such as SEAC will have an
opportunity to share information at those meetings and will ask TVPIC to follow up with
Trustee Grant in regards to SEAC.He also will suggest they send an Invite to Trustees.
f.Elementary Principal and Vice Principal Interviews
Trustees volunteers are still needed to participate on the elementary principal and vice
principal interviews.
11.NEXT MEETING
The next meeting is scheduled for 2013 October 1, 3 p.m.
12.ADJOURNMENT
The meeting adjourned at 1:20 p.m.by motion.
RECOMMENDATIONS:
1.That Matthew Reid be appointed as the second Trustee on the Board representing Wards 2, 3, 4,
5,and 6 of the City of London effective 2013 September 24.
J.BENNETT
Chairperson
Di5[Riri.5ci<nai eoARti
September 3,20 i V
^'2QjS
The Honourable Liz Sandals
Minister of Education 'HSCHiifo
Tindfi^^*/f-22 Floor,Mowat Block
.900 Bay Street
Toronto,Ontario M7A 112
Dear Minister Sandals;
CORPORATCOmCE
Boa 420,300 Coun^Road 3$
Undsai'.ON l(0VflS4
£*86&§S6^5§2
Fox:Lindsay 705-328-2036
Fax:Bmccbitdge 7Q5'645-8452
I am writing on behalf of Trillium Lakelands District School Board to voice ourconcans regarding the state of
collective bargaining witliin the education sectorin Ontario currently and overthepast 18 months.Itisour
sincere beliefthat we have been forced into agreeing toa number of items that we philosophically do not
subscribe to.Weare concerned thatwe will beheld responsible financially for things thatwe would nothave
agreed toifwe had been permitted,as tlie employer,to participate fully inthe bargaining process.We believe it
is our responsibility asan elected school board to ensure our educational objectives and local circumstances are
recogniz^tlirough the collective bargaining process.
Atour August 27,2013 board meeting we agreed to append recently negotiated MOUs tothe contracts they
applied to,butwedidsowith concern.Wedpnot feel wewere given an opportunity to engage in meaningfol
dialogue withthe government or thevarious unions during theperiodof negotiations wheretheMOUswere
created.We continueto haveconcernsaboutthe implementationofthespecificprovisionsin the MOUsin our
district,includingthesocalledFairHiring Regulation,as well as the unbiown financial obligations related to
therevised Sick Leave Plan provisions.
It is oursincerehopethat tlie Ministry of Education,underyour leadership,creates more inclusive conditions
for collective bargaining.Bj'yourown admission ona recent teleconference,the Ministry aclaiowledged that,
"School boards arethe employers,theunionsarethe representatives of workers,andthe Ministry of Education
isthe flinder."Ft is our expectation thatin futui'e roundsof collective bargaining,thesethreefactsare reqjected,
andmore importantly,the Ministry recognizes the importance of school boards inthisvery important process.
Asthe employer,wefeelitis our responsibility to negotiate termsand conditions of emplo}'ment directly with
our unions and federations.;•
'Kai-ffli Round,^
Chairperson,
Trillium Lakelands District School Board
TLDSB Trustees
Public School Board Chairs
Ontario Public School Boards Association
Bettertogether In asafe and caring learning cummuni^.
CITYQFKAWARTHALAKES >COUNIYOFHALIDUim 'OlSmiOTmiCIPALHYOriWUSKOKA