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3/4/2014 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR BOARD MEETING,PUBLIC SESSION 2014 MARCH 4,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER V 2.O CANADA V 3.SPECIAL MUSICAL PRESENTATION -Glen Cairn Public School Junior Choir 4.APPROVAL OF AGENDA V 5.SPECIAL PRESENTATION a.Smudging Ceremony -Kingston Huff V 6.OFFICIAL RECORD 7.RECOGNITIONS -none V 8.CONFLICTS OF INTEREST V 9.CHAIR'S ANNOUNCEMENTS V 10.DIRECTOR'S ANNOUNCEMENTS V 11.PUBLIC INPUT-none 12.ADMINISTRATIVE PRESENTATIONS a.Leading Within a Learning Organization M b.Collaborative Inquiry M c.Thames Valley Education Foundation (TVEF)M 13.MINUTES OF THE 2014 FEBRUARY 25 REGULAR BOARD MEETING M a.Confirmation of Minutes b.Business Arising from Minutes 14.STUDENT TRUSTEES'UPDATE V 15.REPORTS FROM THE ADMINISTRATION a.2014 Trustee Distribution M b.Proposed Addition and Renovation to West Oaks French Immersion Public School M c.Proposed Renovations to Sir George Ross Secondary School to Accommodate the New French Immersion Elementary School M 16.REPORTS FROM COWIMITTEES a.First Nations Advisory Committee,2014 February 18 M b.Budget Advisory Committee, 2014 February 19 M c.Committee of ttie Whole - In Camera,2014 March 4 V 17.COMMUNICATIONS a.Ontario Public School Boards'Association (OPSBA)-Update V 18.NOTICE OF MOTION -none 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN 20.ADDITIONAL ITEMS 21.QUESTIONS/COMMENTS BY MEMBERS 22.ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING OF 2014 MARCH 4,7:02 P.M. BOARD ROOM,EDUCATION CENTRE The Board met in regular session on 2014 March in the Board Room at the Education Centre,meeting in public session at 7:00 p.m.The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS R.Tisdale (Chair) (-7:10)(+8:30) J.Bennett R.Campbell D.Clark J.Coghlin T.Grant W.Huff Regrets:G.Hart D.Idibe P.Jaffe B.WlcKinnon 3.Polhiil (-7:30)(+8:30) M.Reid J.Todd C.Tully L.Elliott K.Dalton C.Bourbonnais- MacDonald (-9:30) R.Culhane (-9:30) M.Deman (-9:30) K.Edgar (-9:30) D.MacPherson (-9:30) M.Moynihan(-9:30) V.Nielsen (-9:30) S.Powell (-9:30) B.Sonier (-9:30) K.Wilkinson (-9:30) K.Bushell (-9:30) B.Williams K.Young K.Aitken S.Bruyns (-8:40) L. De Vos (-8:40) D.Goodwin (-8:40) R.Princis (-9:05) J.Winsky (-9:05) 1. 2. CALL TO ORDER Board Chair R.Tisdale called the meeting to order at 7:02 p.m. /3.0 CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to Glen Cairn Public School Junior Choir for their performance and to Conductor Deborah Dawe for leading in the singing of O Canada and performing two musical selections. 4.APPROVAL OF AGENDA The agenda was approved on motion of M. Reid,seconded by D. Clark. 5.SPECIAL PRESENTATION a.Smudging Ceremony -KIngson Huff Trustee Huff introduced Kingson and Patty Huff who lead members in a First Nations prayer and performed a Smudging Ceremony. 6.OFFICIAL RECORD-none 7.RECOGNITIONS -none 8.CONFLICTS OF INTEREST -No conflicts of interest were declared. 9.CHAIR'S ANNOUNCEMENTS 10.DIRECTOR'S ANNOUNCEMENTS a.Thames Secondary School and Hamilton Road Seniors Centre -Drumming Supt. K.Edgar shared a short video from CTV News London celebrating the work of the Grade 11 Drumming students at Thames Secondary School together with the Hamilton Road Seniors Association. 10.DIRECTOR'S ANNOUNCEMENT -cont'd b.Creating Pathways to Success - My Blueprint Education Planner Supt.D.MacPherson referred to the information session regarding "Creating Pathways to Success"hosted by Thames Valley Parent Involvement Committee.The program is a new career development policy that involves the implementation of a comprehensive Kindergarten to Grade 12 education and career/life planning program. The "MyBlueprint Education Planner" tool introduced by the Ministryof Education and embedded into the curriculum is intended to engage parents and students in conversation for post-secondary planning. Approximately 30 parents participated in the information session and were provided with a brief overview of the "My Blueprint Education Planner". It was noted that the software is modified for each student depending on their grade. 11.PUBLIC INPUT-none 12.ADMINISTRATIVE PRESENTATIONS a.Leading Within a Learning Organization Director Elliott presented the framework for "leading withinan organization" within Thames Valley. In the late spring and early fall, Dr.Steven Katz from the Ontario Institute of Studies in Education, University of Toronto, met with principals and program staff to present a framework for leading within a learning organization.Dr. Katz also spent a half day with senior administration in June 2013.The key principles,together with expectations for school and system leaders were presented at the August System Leaders Meeting.Several presentations were made on this same topic to other board and school 'staff throughout the fall,including a presentation to Trustees. On February 9, 2014, Administrative Council led a half-day professional learning session for all school and system leaders to support them in their Implementation of 'problems of practice'with their staff. At the same time,the new Board Improvement Plan for Student Achievement was officially launched. Dr.Steven Katz continues to work with Thames Valley (and several other Ontario school districts) as a 'critical friend'. b.Collaborative Inquiry Supt.V.Nielsen presented the components of "Collaborative Inquiry"as they relate to the work within Thames Valley.She was joined by Learning Supervisors D.Goodwin,S.Bruyns and L De Vos. In order to effectively meet the needs of all learners,educators within Thames Valley are using the four components of the Collaborative Inquiry cycle to define their role as researcher practitioners and improve student learning.Teachers are working together to develop a strong inquiry question based on their current student needs and are then creating a plan of action, whereby they expand their current toolkit of strategies and learn something new to explore with their students.Throughout the process,teachers are measuring and monitoring their impact by focusing on student work in the form of student products,observations and conversations. Teachers continue to use the inquiry cycle as each new "need"surfaces. Administrators are following a similar cycle as they focus on the needs of the teachers within their school communities and continue to develop their leadership skills. 12.ADMINISTRATIVE PRESENTATIONS -cont'd b.Collaborative Inquiry -cont'd In turn,Senior Administration is focusing on the evidence-based needs of the administrators withintheir community of schools and exploring ways to enhance their leadership sl<ills. By implementing this model of support,all levels of the organization are accountable to not only support others,but to be reflective in their own practice. Questions of clarification were noted.It was noted that ongoing communication between parent and teacher is critical when identifying needs. In response to a question regarding measuring success for First Nations Metis Inuit students,It was noted that real time information relating to student achievement in the areas of history, geography and social studies can be made available by principals at the end of each term.This is a result of programming involving visiting Elders and teachers around cultural competency. c.Thames Valley Education Foundation (TVEF) Director Elliot introduced R.Princis,Executive Director of TVEF, M.Snyders,TVEF President and Manager K.Young who presented the following report to provide Trustees with an understanding of the Thames Valley Education Foundation's (TVEF) history,development, administrative responsibilities,its financial status and value to TVDSB students and the community.The report also provides an opportunity for Trustees to ask questions about TVEF. On 2000 September 12, a report outlining how the Foundation evolved was presented to a meeting of the Committee of the Whole.It proposed a model for how the Foundation would be affiliated with TVDSB and support students,yet also remain a separate corporate entity.The recommendations in the report were approved by Trustees on 2000 September 26. TVDSB affirmed Its commitment to enhancing and enriching the lives of students through the establishment of TVEF on 2000 November 21. TVDSB Trustees approved the motion "That the Board endorse the conversion of the Middlesex County Foundation for Excellence in Education to be the charitable Foundation to support and enhance the quality of public education in the community served by the Thames Valley District School Board and that it be named the Thames Valley Education Foundation".This was a proactive approach to meet needs In a climate of rising fiscal pressures. The Thames Valley Education Foundation was officially launched in Spring of 2001.TVEF Is a charitable organization that seeks donations at a system-level and funds student scholarships, awards and bursaries.Innovative education enhancement programs and emergency help for students In need.Since its Inception,TVEF has experienced steady growth and has brought significant value to TVDSB. TVEF attracts many donors who have an affinity for public education and continues to build strong partnerships vi/ith community minded businesses and organizations to the benefit of TVDSB students.TVEF provides assistance and expertise to TVDSB schools with their own school-based fundralsing projects.TVEF Is also committed to assisting with TVDSB's large capital fundralsing projects (projects over $100,000 as outlined in the draft TVDSB Fundralsing policy). Since Its inception In 2001,TVEF has received over $10 million in funds from donations and interest earned on investments.Just under $300,000 was inherited from the former Middlesex Board.TVEF's annual operating cost is approximately $20,000.This covers insurance,legal fees, audit fees,supplies and services and the software fees and licenses;excluding staff salaries. Staff salaries and operating costs are paid by TVDSB.The question of whether TVEF should be self-sufficient has been suggested over the years. 12.ADMINISTRATIVE PRESENTATIONS -cont'd b.Collaborative Inquiry -cont'd Each year TVEF provides annual updates to TVDSB Trustees.TVEF has apprised and sought input from senior administration regarding its activities that have direct involvement with students, staff and schools. With changes in TVDSB's Directors of Education, Supervisory Officers and Trustees over the past few years, it is Important to ensure that all have the same shared understanding of TVEF.TVEF's Board members also believe that the core issue of the Foundation's role and relationship to TVDSB has yet to be resolved. Moving forward,the following keyquestions forthe Boardincludethe following: •What is TVDSB's vision for the Foundation? • What role should the Board have in supporting TVEF?What is the value add of TVEFto the Board? R.Princisadded that TVEF is cun^ently working on a comparison ofother FoundationsinOntario and will provide that information shortly. 13.MINUTES OF THE 2014 FEBRUARY 25 BOARD MEETING a.CONFIRMATION OF MINUTES The minutesofthe Regular Board Meeting of2014 February25 was adopted on motion M.Reid, seconded by J. Coghlin. b.BUSINESS ARISING FROM MINUTES -none 14.STUDENT TRUSTEE'S UPDATE StudentTrustee 0.Tully advised the nextStudent Advisory Council meeting will be held March 26. Student Trustee D.Idibe added that the election process is underway and a detailed orientation for students priorto the election process will be scheduled. 15.REPORTS FROM THE ADMINISTRATION a.2014 Trustee Distribution Director Elliott provided Trustees with information concerning the number of trustee electoral seats to whichthe Thames Valley District School Board is entitled forthe 2014 December 1 to 2018 November 30 period and to provide forthe distribution of those elected seats for the Cityof London the counties of Elgin, Middlesex, and Oxford 2014 November elections. Content Ontario Regulation 412/CO-Elections to and Representation on DistrictSchool Boards - requires that school boards must pass a resolution by 2014 March 31 either designating one or more municipalities as low population municipalities or declaring that no such designation will be made. In accordance with the Regulation,the Ontario Municipal Property Assessment Corporation provided boards witha report containingthe populationoftheir electoral group as of 2014 January 1.Table 2 of the Regulation states that for a population of between 400,000 and 999,999,a board is entitled to 12 seats.As Thames Valley's population falls within that range,the number of trustees remains at 12.The Board does not qualify for additional elected trustee representation. The Regulation gives boards the authority to designate geographic area(s)of the board as low population density; however,this section generally is intended for northern boards and the geographically large French language boards.It is necessary for the Board to pass a motion that either designates a low population geographic area or state that It Is not designating any such area.In 2006 and 2010,the Board did not designate any low population geographic areas. ^15.REPORTS FROM THE ADMINISTRATION - cont'd a.2014 Trustee Distribution -cont'd The final step in the distribution of the 12 seats is to assign them to specific geographic areas of the Board based on the following principles contained in the Regulation: •Municipalities with low population shall receive reasonable representation; •Evidence of historical,traditional or geographic communities should be taken into account; • To the extent possible,the identification of low population municipalities should permit the establishment of geographic areas that coincide with school communities;and •Representation should not deviate unduly from the principle of representation by population. The proposed distribution is the same as that which was approved by the Board in 2010 and includes trustee distribution by wards in the City of London.The ward concept was adopted in London for the 2000 election so that trustees could more readily be identified as representing a specific section of the City ensuring an equitable distribution of trustees'responsibilities.There have been no ward changes since the 2006 election. Once the appropriate motions are approved,a report must be sent to the Minister of Education, school board election clerks for all municipalities within the area of jurisdiction of the Board and the Secretary of every other board, the area of whose jurisdiction falls whollyor partiallywithin the jurisdiction of Thames Valley District School Board. As a result of amendments to the Municipal Elections Act,1996,boards are required to establish an election Compliance Audit Committee by 2014 September 30, to hear and decide on applications for compliance audits regarding a candidate's campaign expenses.The Committee ^must be composed of three to seven people,none of whom can be members of the Board,an employee,or a candidate In the election.They will serve on the Committee for a four-year term beginning on 2014 December 1, on an as-needed basis.Plans are underway to advertise for Interested community members to serve In this capacity. That the Thames Valley District School Board not designate any municipality within the Board's area ofjurisdiction as a low population municipality. RECOMMENDATION: That the following Trustee distribution to the four geographic areas of the Board be approved: •Elgin County - 2 Trustees •Middlesex County-2 Trustees •Oxford County -2 Trustees •City of London - 6 with Ward distribution as follows: •Wards 1,11,12,14-2Trustees •Wards 2,3,4,5,6-2Trustees •Wards 7,8,9,10,13-2 Trustees The recommendation was moved by P.Jaffe,seconded by T.Grant and carried. b.Proposed Addition and Renovation to West Oaks Drench immersion Public School Exec.Officer K.Bushell provided the following report to inform the Board regarding the proposed addition and renovations to West Oaks French Immersion Public School to accommodate the projected enrolment and the extension of the program to Grade 8 approved in the French Immersion Accommodation Plan. 15.REPORTS FROM THE ADMINISTRATION -cont'd b.Proposed Addition and Renovation to West Oaks Drench Immersion Public School - cont'd The Board approved the French Immersion Accommodation Plan at Its 2013 December 17 Board meeting,In which one of the recommendations approved in the report was to renovate and construct an addition at West Oaks Public School to accommodate the students projected from the expanded attendance area and allow this school to offer the Full-DaySK -8 program,rather than the SK - 6 program it presently operates under. A school design committee was not utilized for this design due to the time restraints,but administration and teaching staff at West Oaks Fl PS were consulted regarding the design.Board standards for program space and building components were used in the proposed design. A community meeting for the effected school communities was held 2014 February 4 to discuss the proposed plans,schedule and to answer questions from the community. PROJECT OVERVIEW The proposed project would enlarge the existing school from an OTG of 181 to 429 (FDK OTG), which will accommodate the projected enrolment of the expanded school. A two-storey addition is proposed for the project,which would Include a Library Resource Centre, Gymnasium/Activity Room,General Arts room and nine classrooms.Renovations to the existing school would be to create an additional FDK classroom,administrative area,revisions and conversion of the existing library back to classrooms. Site alterations are also planned,which would include additional parking,drop-off area,as well as enhanced playground area. School Renewal components will also be addressed in the project,which include replacement of boilers,windows,intercom and fire alarm. Budget Design and Construction $6,450,000 Disbursements $50.000 TOTAL $5,500,000 *Notes • 25%construction contingency allowance carried in estimated cost for design and construction • All costs are Net H.S.T. •School Renewal component replacements are not included In the estimate Fundino FDK Capital Grant $475,266 Board Supported Capital $5,024,734 TOTAL $5,500,000 Schedule Fl Accommodation Plan Approval -December 17,2013 Community Meeting -February 4,2014 Tender Period - April/May 2014 Construction -June 2014 -March 2015 Substantial Completion -March 2015 Occupancy -March 2015 15.REPORTS FROM THE ADMINISTRATION -cont'd c.Proposed Renovations to Sir George Ross Secondary School to Accommodate the New French Immersion Elementary School Exec.Officer Bushel!provided the following report to inform the Board regarding the proposed renovations to the former Sir George Ross Secondary School to accommodate the new French Immersion Elementary School as of September 2014. The Board approved the French Immersion Accommodation Plan at its 2013 December 17. Board meeting,in which one of the recommendations approved In the report was to convert the existing Sir George Ross SS into a new Full-Day SK-8 and Extended French Immersion Elementary School. A school design committee was not utilized for this design due to the time restraints,but existing French Immersion school administration and teaching staff were consulted in the design.Board standards for program space and building components were used in the proposed design. A community meeting for ail effected school communities was held 2014 February 3 to discuss the proposed plans,schedule and to answer questions from the community. PROJECT OVERVIEW The conversion of Sir George Ross SS to the proposed French Immersion Elementary School will require the following renovations to accommodate the projected Full-Day SK - 8, plus extended French Immersion students and staff: • 4 FDK classrooms; • Activity Room; • Library Resource Centre; •General Arts Room; •Administrative offices/staff room; •14 classroom modifications; «Bus bays; •Student drop-off; •Parking; •Playground enhancements. Note: Project has been tendered and awarded.The total project cost is $3,264,738 (NetH.S.T and not including F&E) FDK Capital Grant (from Huron Heights) $475,266 Board Supported Capital $2,789,472 TOTAL $3,264,738 Schedule F1 Accommodation Plan Approval -December 17,2013 Community Meeting -February 3,2014 Tender Opening -February 12,2014 Construction -February 2014 -August 2015 Substantial Completion -August 2014 Occupancy -August 2014 16.REPORTS OF COMMITTEES a.Report of the First Nations Advisory Committee,2014 February 18 Trustee Huff referred to the written report of the 2014 February 18 First Nations Advisory Committee meeting as attached (Item FNAC-1)and provided to Trustees in advance of the Board meeting. b.Report of the Budget Advisory Committee,2014 February 19 Trustee Coghlin referred to the written report of the 2014 February 19 Budget Advisory Committee meeting as attached (Item BAC-1)and provided to Trustees In advance of the Board meeting. The following motion was moved by J. Coghlin,seconded by M.Reid and carried: That the 2014-2015 Preliminary Budget Assumptions and Process and the Guiding Principles for the Development of the Annual Thames Valley District School Board Operational Budget be approved. 0.Report of the Committee of the Whole In-Camera,2014 March 4 Trustee Grant reported that the committee met in camera from 5:00 p.m.to 6:25 p.m.and 9:30 p.m. to 10:25.The committee discussed confidential personal matters. The recommendation was moved by T.Grant,seconded by D.Clark and carried. That recommendation concerning personal matters be approved. 17.COMMUNICATIONS a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION Trustee Grant advised that she and Chair TIsdale attended the Board of Directors meeting where conversation ensued around Bill 122.A motion was passed to establish an Ad Hoc Committee to review the model for OPSBA and better ways serve boards. Trustees are encouraged to attend the upcoming Summit on Children and Youth Mental Health (April2-3)and the Education Labour Relations and Human Resources Symposium (March 20- 22). 18.NOTICE OF MOTION -none 19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none 20.ADDITIONAL ITEMS -none 21.QUESTIONS/COMMENTS BY MEMBERS -none The committee recessed at 9:25 p.m. It reconvened in-camera at 9:45 p.m.It reconvened in public session at 10:23 p.m. 22.ADJOURNMENT The meeting adjourned at 10:25 p.m.on motion of R.Campbell,seconded by J.Coghlin. Confirmed;//y Chairperson SUMMARY OF APPROVED RECOMMENDATIONS OF 2014 MARCH 4 That the following Trustee distribution to the four geographic areas of the Board be approved: • Elgin County - 2 Trustees •Middlesex County - 2 Trustees •Oxford County - 2 Trustees •City of London -6 with Ward distribution as follows: •Wards 1,11,12,14-2Trustees •Wards 2,3,4,5, 6 - 2 Trustees •Wards?,8,9,10,13-2Trustees That the 2014-2015 Preliminary Budget Assumptions and Process and the Guiding Principles for the Development of the Annual Thames Valley District School Board Operational Budget be approved. -That recommendation concerning personal matters be approved. REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING MEMBERS W. Huff (Chair) B. iVIcKinnon,Trustee D.Grosbeck,Chippewas of the Thames L.Nicholas,Munsee-Delaware Nation 8.Smith,Oneida Nation of the Thames C.Thomas,Munsee-Delaware Nation Regrets: M.Raid,Trustee Absent: 8.Albert-Ninham,Chippewas of the Thames 2014 February 18 3:11 p.m.to 5:15 p.m. ADMINISTRATION AND OTHERS K,Wilkinson,Superintendent of Student Achievement K.Aitken,Corporate Services J.Copeland,Principal,Thames S8 J.Fitzsimmons,Principal,Lambeth P8 K. Furlong,Learning Supervisor P.McKenzie;Principal,H.B.Beal Secondary 88 R.Oakley-Law,Principal,Delaware Central PS A.Sisco,FNMI Education Advisor P.Thompson,Saunders SS (+3:35) J.Wood,Research and Assessment Guest: Ruth Inglis,Thames Secondary School 1.CALL TO ORDER The meeting convened at 3:11 p.m. in the cafeteria at Thames Secondary School. 2.APPROVAL OF AGENDA -The agenda was approved as printed. 3.CONFLICTS OF INTEREST-none 4.REPORT OF MEETING -2014 JANUARY 21-provided for information 5.BUSINESS ARISING FROM MINUTES -none 6.LEARNING SUPPORT SERVICES UPDATE a. A Review of Thames Valley District School Board's First Nations Metis and Inuit Programming Supt.K.Wilkinson and Research and Assessment Associate J.Wood presented a detailed review of FNMI Programming as a result of the following motion carried at the 2013 May 14 meeting of the Board: "That the Board undertakes a program review of FNMI programs and supports,including but not limited to First Nations languages and courses,to identify ways to improve FNMI student outcomes for both elementary and secondary students." A hard copy was made available to members.The full review document can be found on the Board's website at: http://www.tvdsb.ca/files/filesvstem/Our%20Shared%20ExDerience%20Feb%2Q12.2.pdf The review framework and content that guided the review,the historical and current implementation of policies,the outcomes of programs to date,the insights gained and the recommendations that emerged,and the plan moving forward through 2013-14 was highlighted. The framework was Inspired by the TVDSB learning wheel that gave direction and organization to the work,framing the what,how and why of the review.Next steps included consultation and collaboration,planning,implementation and evaluation.Input from the First Nations communities will be requested. V. 6.LEARNING SUPPORT SERVICES UPDATE -cont'd a. A Review of Thames Valley District School Board's First Nations Metis and Inuit Programming -cont'd Discussion ensued and concern was raised regarding data collection.It was noted that there are various factors that can affect how data is measured at the system ievel.IVIoving fonvard,the Board will continue to look at the effectiveness for programming for FNMi students including the Early Primary Collaborative Inquiry -action research related to student oral response.The Board will continue to observe trends and patterns for FNMI students within Thames Valley. In response to a question regarding the expected timeline for the Ministry of Education to release graduation rates,it was noted that the information would be available by the end of March. FNMI Student Achievement Data for Semester 1 -2013-2014 is provided as follows as requested by the committee: •.DATA FOR FNAC Total # of secondary students under Tuition Agreement.163 #of part-time secondary students under Tuition Agreement.32 #of full-time secondary students under Tuition Agreement.131 #of Semester 1 credits attained at the end of Semester 1.424.5 % of part-time secondary students under Tuition Agreement 19.60% % of full-time secondary students under Tuition Agreement 80.40% %of Semester 1 credits attained at the end of Semester 1.84.60% C.Thomas expressed her concern for the lack of funding from the Federal government and individual support for First Nations students and their respective communities including support for schools both on and off reserve. A question relating to attendance/absence for cultural activities was sought.It was noted that the Tuition Agreement allows for FNMI students to be absent from school to participate in cultural initiatives in their community.It was agreed that Supt.Wilkinson willfollow-up with Director Elliott in this regard. Chair Huff suggested the committee look at its role and the changes,ifany,that need to be made moving forward. More specifically,looking at recommendations for the Board to review and discuss.He also provided an update advising that the federal government has announced its plan to release $1.9 billion in funding for First Nations'students. Members expressed their intent to take the A Review of Thames Valley District Sc/ioo/Board's First Nations Metis and Inuit Programming document back to their communities for further review, discussion and Input.It was agreed that the document would be discussed in more detail at the next meeting. 7.PRINCIPALS'UPDATE a.Delaware Central Public School Principal R.Oakley-Law referred to the written report as attached (Appendix FNM11)and provided to the Committee in advance of the meeting regarding FNMI students at Delaware Central Public School. 7.PRINCIPALS'UPDATE -cont'd b. H.B.Beal Secondary School Principal P.McKenzie referred to the written report as attached (Appendix FNI\/II 2)and provided to the Committee in advance of the meeting regarding FNMI students at H.B.Beal Secondary School.Infonnation pertaining to credit accumulation was requested and it was confirmed that the information will be distributed to members. c.Lambeth public School Principal J.FItzslmmons referred to the written report as attached (Appendix FNMI3)regarding FNMI students at Lambeth Public School. d.Thames Secondary School PrincipalJ. Copeland introduced Vice-Principal R.Inglis who has been working hard at FNMI student attendance.Further,he advised that M. Hart has been appointed as the new principal for B. Davison Secondary School for the 2014-2015 school year. He also referred to the written report as attached (Appendix FNMI 4) and providedto the Committee in advance ofthe meeting regarding FNMI students at Thames Secondary School. e.Saunders Secondary School Principal P.Thompson referred to the written report as attached (Appendix FNMI 5) and provided to the Committee In advance of the meeting regarding FNMI students at Saunders Secondary School. 8.COMMUNITY UPDATE a.Chippewas of the Thames First Nation D.Grosbeck advised that there was nothing to report at this time. b.Munsee-Delaware Nation L.Nicholas advised that a meeting with parents will be held tomorrow evening and parents are encouraged to attend.A request was made for a copy of the Board's policy on attendance procedures. C.Thomas added that the Education Department cun-ently is in the process of updating all policies.They also are looking to obtain funding to run summer literacy programs. c.Onelda Nation of the Thames S.Smith reminded members of the upcoming literacy night for secondary students where there will be an open house available for parents. 9.ADDITIONAL ITEMS -none 10.FUTURE MEETING DATES DATE LOCATION 2014 March 18 Saunders Secondary School 2014 April 15 Onelda -Standing Stone Elementary 2014 May 20 Munsee-Delaware Nation 2014 June 17 The Education Centre -Dundas Room 11.ADJOURNMENT-The meeting adjourned at 5:15 p.m. by motion. RECOMMENDATIONS:NONE WARREN HUFF Chairperson paraltis « central Appendix FNM11 Delaware Central PuBUc School 14 Osborne Street, P.O.Box 36, Delaware,Ontario NOL1EO Telephone (519}652-5371 Delaware Central PubIic;School FNAC Report:February,2014 Transitions:Our Collaborative Inquiry focus on how Delaware Central can improve the transition of students from Standirig Stone to Delaware in grade 7 will be the topic in question for our Student Voice Conference in IVlarch. This conference is student-led and student-planned.We have held many teambuilding sessions and have entered the planning phase of the project. On January 31,Standing Stone alumni from Delaware and Lambeth returned to their former school to answer questions from the grade 6 students. On February 4,Caroline Voyer (one of our teacher's high school daughter)came to dp some'teambuilding activities vyith our student leaders. On February 7,grade 6 students from Standing Stone came to Delaware for the morning.Delaware students in grade 6 planned a fun-filled morning that consisted of a smudge (led by a Standing Stone alumnus) a scavenger hunt,craft/teambullding games,and lunch. On February 11,grade 6 Standing Stone students and their families came to Delaware for a short presentation and tour,led by our student ambassadors. On February 19, Delaware admin and a member of the Parent Council will be makinga short presentation at the iVIunsee-Delaware school information night. The purpose of this presentation isto welcome new families to the FDK program,and Inform them of our TVNELP ("Ready for School")dates. Learning Supports for FNMI:Ontario Focused intervention Program willprovide half-day release funding for Program Development Team meetings at Munsee-Delaware Nation on February 27. Cultural Initiatives:On February 6,Patsy Day,Cultural Teacher,cameto Delaware Central to provide some cultural teachings to our leaders and student ambassadors.Her teachings and storytelling strategies willbe adopted by our students for an outreach project involving the Oneida daycare. Calendar of Upcoming Events: Feb.13:Visit to Beat Feb.19:Munsee-Delaware school information night Feb.20:Student Voice Planning Session Thames Valley DIstr/ct School Board website:www.tvdsb.on.ca -2012AcenturyofeoucaUonand training H.B.Beal Secondary School 525 Dundas street Phone;519-452-2700 www.tvdsb.ca/beal.cfm London,Ontario Fax:519-452-2729 Email;beal@tvdsb.on.ca N6B 1W5 Mr.Paul McKenzie,BA,B.Ed., M.Ed.,Prindpal Mr.Matthew Bradacs,B.A.,B.Ed.,Vice-Principal Ms.Christine Sharpe,B.A.,B.Ed.,M.Ed.,Vice-Prindpal Ms.Donna Vachon,B.A.,B.Ed.,M.BA,Vice-Prindpal Report to First Nations Advisory Council February 2014 TRANSITION MEETINGS AND TIMELINES Transition Visits to Beal,February 2014 In conjunction with Student Services and Student Success,we are continuing to plan further 'open house'opportunities for prospective FNMI students to visit Beal in February. Course Selection,February 2014 Commencing in the second week of February,presently enrolled Beal students will begin the process of course selections for 2014-2015.We will be providing support for FNMI students in counselling around course selections and promoting specific FNMI courses available for our FNMI students.As well as the Youth Entrepreneurship Program,we will be meeting with potential students to discuss the ENG2PF course.This English course was offered last year and focusses on the ENG2P curriculum and literacy skills using all FNMI culturally relevant resources. INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING Student Success Team: During exam time we held informal study sessions and a quiet place to work with a teacher for FNMI students after they were finished writing their exams (the reasoning behind this was that bused students are not picked up until the end of the school day and didn't always have a designated place to be).One afternoon students participated in viewing a movie and had a pizza lunch social. Ontario Secondary School Literacy Test (OSSLT) Several Beal staff members are involved in the planning committee for the Oneida-Chippewa Literacy night being held at the Stoneridge Inn on February 26th -2- 4*^RPeer Mentoring Program: The second semester Lunch and Learn program began on Friday,Feb 7th 4^RHealthyRelationships Plus: The Healthy Relationships Pius program involving gr 10 and 11 boys,facilitated in partnership with the 4th R,wrapped up with great success on Thursday, February Initial feedback shows this was an extremely positive experience for participants (for both FNIVII and non-FNMi students). Communication Beai has a new FNMi Twitter and Instagram page to better communicate with students and parents about programs,field trips,and other important events. CULTURAL INITIATIVES Field Trip to Fanshawe College A fieid trip to Fanshawe College for an FNMI Cultural Celebration occurred on Feb 12'" V >Four Feathers Student Leadership Club Our Four Feathers extra-curricular club has started plans fortheir end of year activity.Students are hoping to host a Powwow/Social here at Beai to showcase Beai students who have traditional knowledge in dance,singing,drumming, craft making,etc. Martin Aboriginal Education Initiative Accounting Mentoring Program: Training for this initiative will take piace for ourteacherleads on February 18^ and 19^,atthe TVDSB Board Office.Subsequent to the initial training,we will begin our work in promoting this program opportunity to our FNIVII students and establishing community links to this program. DATES February 3 Semester Two begins February 7 Grade Assemblies February 10-21 Registration for Course Selection,2014-2015 February 26 FNIVII Literacy Night,Stoneridge Inn (Time TBA) First Nations Advisory February Report Transitions Items; >Gr6-Gr7 .Student Mentors went to Standing Stone and did a presentation from questions the Grade 6s had about our school .Our Open House was initially cancelled and then was rescheduled for February 11 >Gr8-Gr9 .LST and Principal went to the Oneida Education office on Feb.12 to support parents with Course Choices for their child for high school registration Learning Initiatives Collaborative Inquiry Lambeth Goal:If we build an environment where students feel "safe secure,valued and confident"THEN students will be more successful in their academics >Homework Club has begun on Wednesdays after school >Oneida Education is offering Math Support 1 night a week >Gathering Data from the Report Cards with regard to Learning Skills and identified subject areas Report Cards Reports were sent home Feb.7th. Parents are encouraged to make appointments with teachers to discuss student achievement Cultural Connections We are looking to use our Cultural Funds on a Story Teller.We are looking for someone who comes to schools and does this.The Oneida students will be going into classrooms to support teachers and classes r V >Our Oneida Students will be taking part in Com Husk Doll making and Moccasin making as part of our cultural initiatives Important Dates; Grad Pliotos Feb.11 Open House Feb 11 Registration Support Feb.12 Healthy Heart Initiatives all Month -whole school Thames Secondary School 785 Trafalgar Street,London,Ontario N5Z1E6 Telephone:{519)452-2880 Fax:(519)452-2899 Web site:www.ttfdsb.on.ca/thames Jim Copeland,B.Sc., B.Ed., M.Ed.,Principal Ruth Inglis,B.P.H.E., B.Ed., M.Ed.,Vice-Principal Report to the First Nations Advisory Council February 18.2014 B.Davison Secondary School We are pleased to announce that Mr. Richard Hart has been named as the Principal of B.Davison Secondary School. Mr.Hart is currently the Principal at Sir George Ross Secondary School He will bring a wealth of experience and passion to his new role. A transition committee has been established to further incorporate student voice into the transition process. Two student representatives from each grade will meet with representatives from Sir George Ross.Student leaders will discuss a variety of transition topics.Discussion topics will include the B.Davison school colours, logo, mascot and future joint transition activities. A teaching representative from each school will facilitate the meetings.There is FNMI representation on the committee. Artist In Residence Program Professional artists will be at Thames for 12 sessions beginning in term two. Grade 9 students will work with professional artists in the areas of visual art, music and drama. These hands on workshops are designed to stimulate curiosity and exploration in this area of the curriculum Woodland Cultural Centre Field Trip Students will be travelling to the Woodlands Cultural Centre in Brantford to learn about the impacts and experiences of First Nations students who attended residential schools.The date ofthe trip is scheduled for February 25^and is supported by Cultural Funds. INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING •Student Success Team The Thames Student Success team meets on Wednesdays to discuss student's in-risk. Team members include administration,student success teachers,FNMI counsellor, resource teachers,social workers and learning coordinators.Ms. Rogers proactively works with students on an individual basis throughout the week to support planning at school •4^R.Program Thames students continue to be active in-the 4'*'R program.Thames has partnered with Sir George Ross to enhance leadership and cultural competency. • Mid Term Reports In a non-semester school three formal reports are generated. Thames will run a "credit improvement"week in lieu of the traditional examinations found in semestered schools.Students will haveregularlyscheduledclassesandwillhavetheopportunityto work on culminating activities or incomplete work to improve their grade level (level 1 to 2, 3 to 4 etc) CULTURAL INITIATIVES j •FNMI Engagement Lunches -ongoing FNMI students meet regularly with the OneidaNation of the Thames and bi-weekly with Chippewa of the Thames First Nation to provide access to role models and their on-Reserve Education Counsellors. IMPORTANT DATES February 11 -Parent Interview Night (3pm-6pm) February 12 -Thames Tours February25 -WoodlandCulturalCentreFieldTrip February 26 - Seniors Lunch February 27 - Special Olympics REPORT to FIRST NATIONS ADVISORY COUNCIL Saunders Secondary School February 18,2014 TRANSITION MEETINGS AND TIME LINES •Tea with the Principal:TODAY ! Grade 8 Registrations are due by the end of February.In case parents have any last minute questions or concerns,they were invited to drop in for a cup of tea and an informal visit with the principal (Mrs.Thompson).VP's and Guidance staffs were also present to help with any questions.There was no set agenda - this was a simple chance to see the personal touch offered by Saunders.There are two sessions on February 18 -one was in the daytime from 10:00 to 11:00 a.m.and the second is planned for this evening from 7:00 to 8:00 pm. to accommodate parent work schedules. INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING •Saunders F.N.S.S.T (First Nation Student Success Team) The first semester student success results for our FNi\/ll students were sent to the respective First Nation counsellor.Our next FNSST meeting is scheduled for Wednesday,March 5^. •FNMl Family Literacy Night at Stoneridge Quality Inn Sharing information about what the test is,details of how the test day is scheduled,and the strategies to help our students prepare for the test at HOME and at SCHOOL!Students will participate in six activities designed to help prepare them for the test. •Desire to Learn,OSSLT Preparation (February 17 -March 27) In preparation for the Gr.10 OSSLT,many groups of students,including FNMl students will complete the Desire2Leam (D2L)diagnostic tool. This program provides students and teaching staff with immediate feedback regarding the students'strengths and areas of improvement.Students will receive targeted academic support based on the results of the test over several weeks to improve their chances of successfully completing the OSSLT. CULTURAL INITIATIVES •Martin Aboriginal Education Initiative Accounting Mentoring Program The January Mentor/Mentee activity on January 29/14 went well with visits to the UWO Ivey Business School as well as to a Women's Basketball game.This February,our teacher liaison, Ms. Camillo, is exploring the opportunity to bring the student mentees and the KPMG Mentors together in our Hair and Aesthetics shop. FNMI Field Trip to Fansiiawe Coilege,February 12 Students from Ms.Camillo's Gr.10, &11/12 Native Studies classes travelled to Fanshawe College to participate in the Indigenous Dance,Art and Music Festival. Lacrosse at Saunders S.S. Plans are in place to establish a Lacrosse team at Saunders S. S. with the hopes of having an exhibition match in May with students from H. B.Beal S. S.Support from our FNMI communities is welcomed and appreciated. FN Student Advisory Council Three Saunders students were accepted into the FN Student Advisory Council.The students are working on a large project to help promote FNMI cultural awareness. IMPORTANT DATES: Feb.18/14 Feb.26/14 Mar.5/14 March 6/14 Mar.7/14 Mar.8-16/14 Mar.20/14 Mar.27/14 Principal's Tea for Gr. 8 Parents with Registration questions 10-11 a.m. and 7-8 p.m. FNMIFamily Literacy Night at Stoneridge Quality Inn Saunders'Strings Concert Progress Reports Distributed Professional Development Day March Break Parent/Teacher Interviews 3:30 pm -6:30 pm Ontario Literacy Test Day REPORT OF THE BUDGET ADVISORY COMMITTEE 2014 February 19 3:03 p.m.-4:00 p.m. MEMBERS PRESENT ADMINISTRATION AND OTHERS J.Coghlin (Chair)L.Elliott B.Williams G.Hart J.Pratt K.Young M.Reld D.Munroe J. Knight S.Macey J.Berkin Absent:W. Huff, J.Todd 1.Approval of the Agenda The agenda was approved by motion. 2.Conflicts of Interest -none declared. 3.Business Arising a.2013-2014 Deficit Manager S. Macey reviewed the approved 2013-2014 deficit, explaining the year-end projected savings for 2012-2013,and the Accumulated Surplus Continuity.It was noted the unappropriated accumulated surplus in the year balanced the deficit. b.Accumulated Surplus Manager Macey further reviewed the Accumulated Surplus spreadsheet showing comparisons of 2012 August 31 to 2013 August 31.Revised estimates forthe year ending 2014 August 31 were provided. Looking fonvard,the amount available in the unappropriated operating accumulated surplus is decreasing and will not be available to the Board withinthe next two to three years. Administration Is committed to ensure budget lines are aligned to the strategic priorities. 4.Assumptions and Process Associate Director Pratt reviewed the revised Budget Assumption and Process (Appendix BAC-1) 5.Guiding Principles The Guiding Principles were reviewed and amended (Appendix BAC-2). The following motion was moved and carried: That the 2014-2015 Preliminary Budget Assumptions and Process and the Guiding Principles for the Development of the Annual Thames Valley District School Board Operational Budget be approved. 6.Website Update Manager K.Young presented for committee approval infomiatlon to be posted to the website Invitingpublic input Into the budget.The Information provided was approved with no changes. 7.Budget Calendar Manager Macey presented the Budget Calendar.The presentation of the preliminary budget is scheduled for 2014 May 27.The budget debate and approval Is set for 2014 June 17. The GSNs are expected to be announced at the end of March.Budget Advisory Committee meetings were set as listed in Item #10. 8.Public Input The committee confirmed the call for public Input v^rill follow the same process as last year.The communitymay contact any trustee on the Committee. Consideration was givento hearing public Inputat a Board meeting. The timing to accept and hear publicInput was discussed notingthe date for Budget approval and debate may have to shift ahead one week to accommodate this. 9.Other Business a.2014-2015 Staffing Levels Associate Director Pratt reported that until the GSNs are received the 2014-15 Staffing Levels are difficult to predict In consideration of a number of factors. Through discussion the committee determined that the 2014-15 Staffing Levels be presented once the GSNs are released to ensure Information is as accurate as possible. Discussion ensued In regards to the timeline for confirming staffing. b.Agenda Items for Budget Meetings Associate Director Pratt invited committee members to suggest items for discussion at future Budget Advisory Committee meetings.Identified Items included; •the 34 credit threshold •pressures identified by administration •capital update •Trustee Initiatives Additional Items may be identified at later meetings. It was note that EFIS software Is being rewritten and there Is concern about the timing of its release.This impacts budget preparation. It also was noted the new labour framework cun'ently is stalled in the House. 10.Next Meeting Dates and Times The next meetings will be held in Governor SImcoe and were scheduled for: • April 16, 5 p.m. • May 6, 3 p.m. • May 20,5 p.m. •Junes,3 p.m. 11.Adjournment A motion to adjourn was moved and carried at 4:00 p.m. RECOMMENDATIONS: 1.That the 2014-2015 Preliminary Budget Assumptions and Process and the Guiding Principles for the Development of the Annual Thames Valley District School Board Operational Budget be approved. JENNIFER COGHLIN Chairperson TieA£^ muLiy 2014-2015 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS The 2014-2015 budget reflects the Guiding Principles for the Development of the Thames Valley District School Board Budget and begins with the preliminary budget assumptions,involves presentations by administration, allows for public input, and provides for Trustee discussion and debate leading to Board approval and submission according to the Ministry of Education timetable. The BoardStrategic Plan,as approved bythe Boardon 2012 December 11,will drivethe 2014-2015 budget decisions. 2014-2015 Preliminary Budget Assumptions General Thames ValleyDistrictSchool Board will continue to enhance opportunities for students and improve student learning consistent with the Board's mission,vision,strategic commitments and Identified Board priorities. Theimpact of enrolment projections on revenues and expenses will be considered when making budget decisions. ^Constrained time linesfor developing a compliant budget willbe expected. Alignment of Ministry priorities with the Board's mission and vision willbe evaluated before making resource allocations. Revenues ^The budget will be developed using the enrolment projections for 2014-2015. ^Provincialfunding willbe based on the 2014-2015 Grants for Student Needs. ^The effect of EPOs announced prior to budget approval willbe included in the preliminary budget. ^Known sources of other revenues will be Identified and included in the 2014-2015 budget. Expenses ^Salaries will be based on contractual obligations,considering Ministry compensation constraints. Benefits will be based on projected costs and contractual obligations. ^Utilitieswill be based on projected rates. Transportation costs willbe based on contractual agreements and service requirements. ^Expense categories requiring adjustments due to cost pressures outside of the Board's authority will be reviewed by the Board. ^Program expenses will be aligned with the Board's mission,visionand strategic commitments. Process The Budget Advisory Committee assists in the development of the 2014-2015 preliminary budget by providing information,advice and liaison between Trustees and staff charged with the development of the annual budget. Recommendations will be prepared for consideration by the Board. Public input will be sought and the Board will approve the 2014-2015 budget for submission to the Ministryof Education by the required deadline. Guiding Principles for the Development of the Annual Thames Valley District School Board Operational Budget Appendix BAC-2 All budget reviews and deliberations will: • Focus on the Thames Valley District School Board Strategic Plan as well as the Board Improvement Plan for Student Achievement. Put the needs of students first. Recognize and encourage leadership in all its forms. Ensure that TVDSB is a safe,positive learning and working environment. Inspire new ideas and promote innovation. Take responsibility for the students and resources entrusted to our care. Actively engage our students,staff,families and communities by operating in a transparent and open manner. Ensure decisions reached are inclusive,fair and equitable.