4/22/2014 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
r ,2014 APRIL 22,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA <V
3!SPECIAL MUSICAL PRESENTATION -Ryerson PublicSchool Senior Orchestra V
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
f 8.CHAIR'S ANNOUNCEMENTS V
:I
9.DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2014 APRIL 8 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Senior Administrative Response to the South-Central London Elementary M
ARC (Aberdeen,Ealing and Trafalgar Schools)
b.Caradoc North and Mary Wright Public Schools Attendance Area M
c.Woodstock Attendance Area Review M
d.North East London Elementary Attendance Area Review M
e.North West London Elementary Attendance Area Review M
f.Huron Park Secondary School Athletic Enhancement Proposal M
.14.REPORTS FROM COMMITTEES
a.Special Education Advisory Committee,2014 April 7 M
b.Chairs'Comtnittee,2014 April 15 M
c.Committee of the Whole,In-Camera,2014 April 22 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
b.First Nations Advisory Committee Appointment M
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
—s
J
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2014 APRIL 22,7:05 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2014 April 22 in the Board Room at the Education Centre,meeting
in public session at 7:05 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND OTHERS
R.Tisdale (Chair)D.Idibe L.Elliott S.Powell (-10:10)
J.Bennett P.Jaffe K.Dalton B.Sonier
R.Campbell B.McKinnon J.Pratt K.Wilkinson (-10:10)
D.Clark S.Polhill C.Beat K.Bushell
J.Coghlin M.Reid C.Bourbonnais-B.Williams
T.Grant J.Todd MacDonald K.Young
G.Hart C.Tully R.Culhane K.Aitken
W.Huff M.Deman (-10:10)S.Macey
K.Edgar (-10:10)D.Kettle (-9:50)
L.Griffith-Jones N. Mitchell (-9:50)
M.Moynihan B. Moore (-9:50)
V.Nielsen (-10:10)L Hnldl (-9:50)
1.CALL TO ORDER
Board Chair R.Tisdale called the meeting to order at 7:05 p.m.
2./3.0 CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to Ryerson Public School Senior Orchestra for their
performance and to Conductor Daniel Bellfor leading inthe singing of O Canada and performing two
musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of M.Reid,seconded by T. Grant.
5.OFFICIAL RECORD -none
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS -none
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2014 APRIL 8 BOARD MEETING
a.Confirmation of Minutes
The minutes of the Regular Board Meeting of 2014 April 8 was adopted on motion of M.Reid,
seconded by D.Clark.
b.Business Arising from the Minutes -none
2014 April 22...2
12.STUDENT TRUSTEES'UPDATE
Student Trustee C.Tully advised that the Student Trustee elections will be held on 2014 April 24.
She added that there have been changes to the election process including a rebuttal opportunityfor
candidates.This will provide an opportunity for more discussion and debate.
Student Trustee D.Idibe invited Trustees and Senior Administration to attend.
13.REPORTS FROM THE ADMINISTRATION
a.Senior Administrative Response to the South-Central London Elementary ARC (Aberdeen,
Ealing and Trafalgar Schools)
Exec. Officer K. Bushell and Supt.S. Powell presented the Senior Administrative response to the
South-Central London Elementary Accommodation Review Committee.
Inthe Annual Pupil Accommodation Report (2012 November 20),Senior Administration
recommended that an ARC be initiated, in the spring of 2013,and that they consider that
"Aberdeen,Ealing and Trafalgar Public Schools be consolidated into fewer facilities and at least
one of the schools close".
On 2013 January 22,the Board authorized the establishment of the South-Central London
Elementary ARC,comprised of Aberdeen,Ealing and Trafalgar Public Schools,in order to study
the accommodation of pupils.
The ARC has completed its process with a final public input meeting held 2014 February 26 after
which the final ARC report was forwarded to the Trustees on 2014 March 25.The South-Central
London Elementary ARC approved the following recommendations:
1.That Trafalgar Public School be renovated and enlarged to accommodate the student
population of the current Aberdeen,Ealing and Trafalgar Public Schools inthe South-Central
London Elementary ARC.
2. That the present boundaries forthe three schools be consolidated intoa single boundary for
Trafalgar Public School.
3.That Aberdeen and Ealing Public Schools close 2015 June 30, if renovations at Trafalgar
Public School can be completed on time for pupils to be accommodated there effective 2015
September 1.
4.That appropriate municipal,health and social agencies be approached to determine their
interest In participation in a community service hub at the renovated Trafalgar Public School.
Senior Administration's Response To The South-Central London Elementary ARC Report
Senior Administration's recommendations to the Board reflect support for recommendations 1-4
from the ARC Report.
In support of ARC recommendation 1,Senior Administration recommends thatTrafalgar Public
School receive a permanent addition,renovations and enhancements to the Board's established
standards to permanently accommodate the projected enrolment of 636 for a consolidated
school.
Specifically,Program enhancements would be required for Physical Education, Library Resource,
General Arts,and Learning Support.The renovations of standard classrooms and the creation of
purpose built Full-Day Kindergarten classrooms are required for accommodation.School
Renewal would address all building components in need or renewal.School Improvements would
be required for the Administration areas and the barrier-free accessibility would be addressed.
The expansion of the existing Trafalgar Public School site is required through the acquisition of
adjoiningproperties. The estimated cost forthe addition, renovations and acquisition of property
has been calculated at $9.5 M.
r
2014 April 22...3
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the Soutii-Central London Elementary ARC (Aberdeen,
Ealing and Trafalgar Schools)-cont'd
In order to allow time for the Board to request and receive Capital Priorities Funding for this
project,as well as completing propertytransactions, design and constructionofthe addition and
renovationsto TrafalgarPublicSchool, Senior Administration recommends an opening date of
2016 September 01
Senior Administration supports the ARC recommendation 2, to consolidate the students of
Aberdeen,Ealing and Trafalgar Public Schools at Trafalgar Public School and that the
consolidated school attendance area comprise of the current Aberdeen,Ealing and Trafalgar
Public Schools attendance areas.
Senior Administration also supports the ARC recommendation 3, with modifications,to close and
declare surplus Aberdeen PublicSchool at 580 Grey Street, London N6B 1H8,and Ealing Public
School at 840 Hamilton Road,London N5Z 1V5.The modification required is to the date of
closure,2016 June 30, to allow for completion as noted above.
In support ofARC recommendation 4,Senior Administration recommends the Board circulate to
preferred entities the potential co-buildopportunityat Trafalgar PublicSchool,as per the TVDSB
Encouraging Facility Partnerships Policyand Procedure,with the possibility of gaging interest in
participating inthe development ofa community service hub at this site. As well,to communicate
with various community groups in order to determine the feasibility of use of the consolidated
school to further support the students and members of the community.
To further support ARC recommendation 4, Senior Administration recommendations 2, 3 and 4
address the support for students at the school level.
Ealing,Aberdeen and Trafalgar Public Schools currentlywork collaboratively with a number of
community organizations to provide support for students'physical, social and erhotional needs.
Some of these key community organizations Include: Vanier Children's Centre,Merrymount
Family Support and Crisis Centre,Boys' and Girls' Club of London, School Community
Intervention Partnership,London Police Services,Children's Aid Society of London and
Middlesex,the Crouch Branch of the London Public Library and Neighbourhood Resource
Centre,and the Hamilton Road Seniors'Centre and Community Centre.The consolidation of the
three schools into one school site would allow for the streamlining of services to the schools and
greater opportunities for ongoing collaboration between the school.and community organizations.
Each of the three schools currently has an administrative allocation of a 1.0 Principal. None of the
schools has a vice-principal.The combined enrolment of the consolidated school would be
sufficient to allow for the allocation of a vice-principal.The presence of a multi-administrator team
ina large school setting would be important to support the diverse needs of the school
population.
Currently,each ofthe three schools has part-timeallocationsforBoardstaff in the areas of
Speech and Language Pathology and School Support Counsellor.Ifthe level of staff for these
services was kept the same,but consolidated at one school, there would be opportunities for
more consistent and comprehensive support for students and families.
Aberdeen Public School has a significant population of First Nations Metis and Inult (FNMI)
students.As a result,there is an allocation of teaching staff to support FNMI programming inthe
school. Ealingand Trafalgar Public Schools also have some FNMI students,although the number
is significantly less.
2014 April 22...4
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the South-Central London Elementary ARC (Aberdeen,
Ealing and Trafalgar Schools)-cont'd
Currently,EalIng and Trafalgar Public Schools receive support for FNMI students on an as-needs
or program specific basis,but there is not a staff member assigned .specificallyto this support role
in these two schools.With the consolidation of the schools,all of the FNMI students in these
three schools would have the opportunity to work with Board staff who have a background in
supporting FNMI students on a more regular basis.
Recommendation 7 disbands the ARC as per the Board's procedure on "Pupil Accommodation
and Facility Organization."Appreciation is extended to the ARC members and the personnel of
the Thames Valley District School Board who provided an invaluable resource to the Committee.
The work completed,the time spent,and the careful deliberations of the members contributes to
providing the maximum program opportunities for the maximum number of students.
RECOMMENDATIONS:
1.Contingent upon Ministryof Education approval for Capital Funding that:
1.1.The students of Aberdeen and Ealing Public Schools be consolidated at Trafalgar
Public School as of 2016 September 01;and
1.2.A permanent addition,renovations and enhancements be constructed to meet
TVDSB standards for Trafalgar Public School;and
1.3.The new attendance area for the consolidated Trafalgar Public School consist of
the current attendance areas of Aberdeen,Ealing and Trafalgar Public Schools,as
per Figure 01,as of 2016 September 01;and
1.4.Aberdeen Public School at 580 Grey Street,London N6B 1H8,be closed and
declared surplus as of 2016 June 30;and
1.5.Ealing Public School at 840 Hamilton Road,London N5Z 1V5,be closed and
declared surplus as of 2016 June 30.
2.That the Board consider the unique needs of the school community when determining the
administrative allocation.
3.That the Board consider that appropriate service supports (e.g.School Support Counselors,
Learning Support staff,Speech and Language Pathologists)be allocated to the school.
4.That the Board support collaboration with the community organizations to provide
comprehensive services to students.
5.That a Design Committee be established with the communities affected to assist in the
design of the consolidated Trafalgar Public School.
6.That a Naming Committed be established for the consolidated Trafalgar Public School.
7.That the South-Central London Elementary Accommodation Review Committee be
disbanded.
2014 April 22...5
13.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the South-Central London Elementary ARC (Aberdeen,
Ealing and Trafalgar Schools)-cont'd
The following motion was moved by M.Raid,seconded by P.Jaffe and carried:
That recommendations 1 through 7 of the Senior Administrative Response to the
South-Central London Elementary ARC (Aberdeen,Ealing and Trafalgar Schools)be
deferred to the 2014 June 24 Board meeting for consideration.
The following motion was moved by P. Jaffe,seconded by J. Todd and carried:
That the South-Central London Elementary Accommodation Review Committee be
disbanded.
Ciarification of student transportation was addressed.It was noted that a small portion of
students will require busing; a majority of the students will continue to walk to school.
In response to a question,Exec. Officer Bushell added that the Ministry of Education recently
released information relating to a $750M grant to support school consolidations through Grants
for Student Needs.
Further information was requested relating to special education needs,as well as looking at a
two-school model option prior to the final Board decision.
Public input will be heard on 2014 May 27 with the Board decision on 2014 June 24.
b.Caradoc North and Mary Wright Public Schools Attendance Area
Exec. Officer Bushell and members of the Capital Planning Committee presented a report
outlining the Caradoc North and Mary Wright Public Schools attendance area as a result of
declining enrolment.On 2013 November 19, a motion was passed to conduct an attendance area
review in the Strathroy area for the Caradoc North and MaryWright Public Schools.Background
information was provided including proposed attendance areas and projected enrolment.Public
input to the Board was received on 2014 April8.
RECOMMENDATIONS:
1.That the MaryWright Public School JK to 8 attendance area be approved as per Figure 01,
effective 2015 September 01.
2.That the students residing inthe Caradoc North Public School area being designated to Mary
WrightPublicSchool, be eligibleforearly attendance at MaryWrightPublicSchool,as of the
2014-15 school year,without transportation.
3.That the Caradoc North Public School JK to 8 attendance area be approved as per Figure 02,
effective 2015 September 01.
4.That the Caradoc North Public School 2014-15 Grade 7 students and their siblings,residing
inthe areas designated to MaryWright Public School, be allowed to remain at Caradoc North
Public School, with transportation ifeligible, for the 2015-16 school year only in order to
graduate with their peers.
2014 April 22...6
13.REPORTS FROM THE ADMINISTRATION -cont'd
b.Caradoc North and Mary Wright Public Schools Attendance Area -cont'd
Recommendations 1 to 4 were moved by J.Coghlln,seconded by G. Hart.Recommendations 1
to 3 were carried:
That the Mary Wright Public School JK to 8 attendance area be approved as per Figure
01,effective 2015 September 01.(See Map 1)
That the students residing In the Caradoc North Public School area being designated
to Mary Wright Public School,be eligible for early attendance at Mary Wright Public
School,as of the 2014-15 school year,without transportation.
That the Caradoc North Public School JK to 8 attendance area be approved as per
Figure 02,effective 2015 September 01.(See Map 2)
The motion to substitute recommendation 4 with the following was moved by R.Campbell,
seconded by J.Coghlin and carried as amended:
THAT the Caradoc North Public School students residing In areas designated to Mary
Wright Public School,due to the Board approved revised attendance area,and
attending as of 2015 March 01,be allowed to continue to attend Caradoc North Public
School,with transportation if eligible for the 2015-16 school year,and continue without
transportation after the 2015-16 school year,until graduation.
c.Woodstocl(Attendance Area Review
Exec.Officer Bushell and members of the Capital Planning Committee presented a report
outlining the Woodstock attendance area as the Board continues to experience an overall decline
in enrolment.On 2013 November 19,a motion was passed to conduct an attendance area
review for Woodstock for the Springbank Holding Zone and Springbank Public School.
Background information was provided including proposed attendance areas and projected
enrolment.Public input to the Board was received on 2014 April 8.
RECOMMENDATIONS:
1.That the Springbank Public SchooUK to 8 attendance area be approved as per Figure 01,
effective 2014 September 01.
2.That the students of Springbank Holding Zone be permanently accommodated at Springbank
Public School,and that the Springbank Holding Zone be dissolved,effective 2014 September
01.
Recommendations 1 and 2 were moved by B. McKinnon,seconded by G. Hart and carried:
That the Springbank Public School JK to 8 attendance area be approved as per Figure
01,effective 2014 September 01.(See Map 3)
That the students of Springbank Holding Zone be permanently accommodated at
Springbanic Public School,and that the Springbanl(Holding Zone be dissolved,
effective 2014 September 01.
2014 April 22...7
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.North East London Elementary Attendance Area Review
Exec. Officer Bushell and members of the Capital Planning Committee presented a report
outlining the North East London Elementary attendance area.On 2013 November 19, a motion
was passed to conduct an attendance area reviewfor Northridgeand Stoney Creek Public
Schools. Background information was provided Including proposed attendance areas and
projected enrolment.
The Board received confirmation from the Southwestern Ontario Student Transportation Services
concerning hazard designation for this proposed attendance area change.Based on the current
speed limit of 70km/hour,a conditional hazard would be identifiedfor Fanshawe Road and
Highbury Avenue and busing would be provided and subject to re-evaluation.
Public input to the Board was received on 2014 April 8.
RECOMMENDATIONS:
1.That the attendance area for the Proposed North East London JK to 8 Elementary
School be approved as per Figure 01,contingent upon Ministry of Education funding and the
opening of the Proposed North East London JK to 8 Elementary School.
2.That the Northridge Public School JK to 8 attendance area be approved as per
Figure 02, effective upon the opening of the Proposed North East London JK to 8 Elementary
School.
3.That the Stoney Creek Public School JK to 8 attendance area be approved as per
Figure 03, effective upon the opening of the Proposed North East London JK to 8 Elementary
School.
4.That the Grade 8 students,and their siblings, residing in the areas designated to the
Proposed North East London JK to 8 Elementary School, be eligible to remain, at the current
designated Home School or Holding School for the year of opening only, of the new school,
with transportation if eligible.In order to graduate with their peers.
Recommendations 1 through 4 were moved by M.Reid,seconded by P. Jaffe.
Recommendations 1 through 3 were carried:
That the attendance area for the Proposed North East London JK to 8 Elementary
School be approved as per Figure 01,contingent upon Ministry of Education funding
and the opening of the Proposed North East London JK to 8 Elementary School.(See
Map 4)
That the Northridge Public School JK to 8 attendance area be approved as per
Figure 02,effective upon the opening of the Proposed North East London JK to 8
Elementary School.(See Map 5)
That the Stoney Creek Public School JK to 8 attendance area be approved as per
Figure 03,effective upon the opening of the Proposed North East London JK to 8
Elementary School.(See Map 6)
2014 April 22...8
13.REPORTS FROM THE ADMINISTRATION -cont'd
d.North East London Elementary Attendance Area Review -cont'd
The motion to substitute recommendation 4 with the following was moved by M. Reid,seconded
by T.Grant and carried as amended:
That the Northridge Public School,Stoney Creek Public School,Sunnlngdale East
Holding Zone at Stoneybrook Public School and Highbury North Holding Zone at
Chlppewa Public School students residing In areas designated to the Proposed North
East London Elementary School,due to the Board approved revised attendance areas,
and attending as of March 01 for the year prior to the Proposed North East School
opening,be allowed to continue to attend at their current designated school for the
year the Proposed North East school opens,with transportation if eligible,and
continue for the following years,until graduation without transportation.
e.North West London Elementary Attendance Area Review
Exec.Officer Bushell and members of the Capital Planning Committee presented a report outlining
the North West London Elementary attendance area.On 2013 November 19, a motion was
passed to conduct an attendance area review for Emily Carr and Masonvllle Public Schools and
Fox Hollow and Sunnlngdale Holding Zones.Background information was provided including
proposed attendance areas and projected enrolment.Public Input to the Board was received
2014 April 8.
TVDSB received confirmation from STS concerning hazard designation for this proposed
attendance area change.
The intersection of Fanshawe Road and Richmond Street would be considered a hazard,and
conditional busing would be provided to students required to cross.
Conditions and further locations would be re-evaluated by STS in the future when the location of
the new school has been finalized.
Recommendations:
1.That the Masonville Public School JK to 8 attendance area be approved as per FIGURE 01,
effective 2015 September 01.
2.That the Grade 8 students,and their siblings,residing in the Sunningdale Holding Zone areas
being designated to Masonville School,be eligible to remain at Ryerson Public School for
2015-16 only,with transportation if eligible.In order to graduate with their peers.
3.That the students residing in the Sunnlngdale Holding Zone being designated to Masonvllle
Public School,be eligible for early attendance as of the 2014-15 school year,without
transportation.
4.That the attendance area for the Proposed North West London JK to 8 Elementary School be
approved as per Figure 02,contingent upon Ministry of Education funding and the opening of
the Proposed North West London JK to 8 Elementary School.
5.That the Emily Carr Public School JK to 8 attendance area be approved as per FIGURE 03,
effective upon the opening of the Proposed North West London JK to 8.
6.That the Grade 8 students,and their siblings,residing in the areas designated to the Proposed
North West London JK to 8 Elementary School,be eligible to remain,at the current designated
Home School or Holding School for the year of opening only, of the proposed school,with
transportation ifeligible, in order to graduate with their peers.
2014 April 22...9
^13.REPORTS FROM THE ADMINISTRATION -cont'd
_y Recommendations 1 through 6 were moved by M.Reid,seconded by P. Jaffe.
The Administration responded to questions regarding grand parenting.
It was noted that the Board did not adjust any secondary boundaries;students will be expected to
attend their designated high school per the existing attendance areas for secondary schools.
Trustee M. Reid requested the recommendations be separated out.
The motion to substitute recommendation 2 with the following was moved by M.Reid,seconded by P.
Jaffe and carried as amended:
That the Sunnlngdale Holding Zone students,residing east of Medway Creek and south of
Sunningdale Road,be designated to Masonvllle Public School due to the Board approved
revised attendance area,and attending as of 2015 March 01,be allowed to continue to
attend the designated Holding School of Ryerson Public School with transportation for the
2015-16 school year,and continue without transportation after the 2015-16 school year,
until graduation.
Trustee Bennett referred to the emails and telephone calls received by the parents south of
Sunningdale Road regarding their request to reduce the number of school transitions for their children
while maintaining the strong connections within that community.
The motion to substitute recommendation 6 with the following was moved by J. Bennett,seconded by
J.Coghlin and carried as amended;
That development # 15 (shown in PE01)identified as Sunningdale West become a part of
the permanent attendance area of Masonvllle Public School effective 2015 September 01.
(See Map 7)
That the Emily Carr Public,Fox Hollow Holding Zone at Centennial Central Public School,
and Fox Hollow Central Holding Zone at Wilfrid Jury Public School students residing in
areas designated to the Proposed North West London Elementary School,due to the
Board approved revised attendance areas,and attending as of March 01 for the year prior
to the Proposed North West London Elementary School opening,be allowed to continue to
attend their current designated school for the year the Proposed North West London
Elementary School opens,with transportation If eligible,and continue until graduation
without transportation.
Recommendation 3 was approved on motion by M.Reid,seconded by P.Jaffe:
That the students residing In the Sunningdale Holding Zone being designated to
Masonvllle Public School,be eligible for early attendance as of the 2014-15 school year,
without transportation.
Recommendation 5 was approved on motion by M. Reid,seconded by P.Jaffe:
That the Emily Carr Public School JK to 8 attendance area be approved as per Figure 03,
effective upon the opening of the Proposed North West London JK to 8 Elementary
School.(See Map 9)
2014 April 22...10
13.REPORTS FROM THE ADMINISTRATION -conrd
The motion to amend recommendation 1 as follows was moved by J.Bennett,seconded by M.Reld
and carried as amended;
That the Masonville Public School JK to 8 attendance area be approved as per Figure 01,
with the addition of development #15 (shown on PEOI),effective 2015 September 01.(See
Map 7)
The motion to amend recommendation 4 as follows was moved by T.Grant,seconded by M. Reid
and carried as amended:
That the attendance area for the Proposed North West London JK to 8 Elementary School
be approved as per Figure 02,with the removal of development #15 (shown on PEOI),
contingent upon Ministry of Education funding and the opening of the Proposed North
West London JK to 8 Elementary School.(See Map 8)
Through discussion,it was confirmed that students graduating from Ryerson Public School will be
exempt from the lottery for attending Central Secondary School as this is their designated school.
The following motion,as amended was moved by M.Reid,seconded by P.Jaffe and carried:
That all current students from the Sunningdale Holding Zone,residing north of
Sunningdale Road and attending the designated Holding School of Ryerson Public
School,be grand parented to Ryerson Public School without transportation,after the
holding zone Is moved,until graduation.
f.Huron Park Secondary School Athletic Enhancement Proposal
Supt.R.Culhane outlined a request regarding the Huron Park School fundraislng proposal
following the new procedure for fundraislng:Fundraislng Activities and Donations for School
Projects,Enhancements,Equipment and Programs.Questions of clarification were noted.
The following recommendation was approved on motion of G. Hart,seconded by P.Jaffe.
That the attached Huron Park Secondary School Athletic Enhancement Proposal be
approved for submission to Thames Valley Education Foundation.
14.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,2014 APRIL 7
Trustee Bennett referred to the written report of the Special Education Advisory Committee as
attached (Item A)and provided to Trustees in advance of the Board meeting.
b.REPORT OF THE CHAIRS'COMMITTEE,2014 APRIL 15
Trustee Hart referred to the written report of the Chairs'Committee as attached (Item B)and
provided to Trustees In advance of the Board meeting.
The following recommendations were moved by G. Hart,seconded by J.Bennett and carried:
1.That the schedule of In-camera and Public Board meetings for 2014-2015 be
approved.
2.That Chair R.Tisdale be appointed as the voting delegate at the OPSBA Annual
General Meeting.
2014 April 22...11
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
3.That Trustee M.Reid be appointed as the alternate voting delegate at the OPSBA
Annual General Meeting.
4.That the appointment of Robert Kent and Rick Robertson to the Thames Valley
District School Board Audit Committee be approved for the remainder of the three
year term ending November 30,2016.
Trustee Reid referred to Item 12.0 in the report regarding the Student Trustees'request to attend
the Ontario Student Trustees Association (OSTA)Annuai Generai Meeting and whether
consideration would be given to aliow the incoming Student Trustees to attend the OSTA
Conference with Student Trustees Idibe and Tuiiy.
The following recommendation was moved by M.Reid,seconded by P. Jaffe.
That the incoming Student Trustees of the TVDSB to be elected 2014 April 24 be given the
opportunity to attend the Ontario Student Trustees Association Annual General Meeting the
weekend of May 8-10,2014 in order to provide them with professional development
opportunities.
Trustee Reid noted that the OSTA AGMis an opportunity for Student Trustees to gain Information
that will help them overcome the steep learning curve that is involved with the public education
system and the role of Trustee as stewards of education.Trustee Reid requested a pollvote.
Trustee Jaffe added that he is a member of the Trustee Professional Development Committee
and that funds are available within the budget to fund the request.
It was noted that incoming Student Trustees do not officially begin their term untilAugust.
Concern was raised regarding liability and funding for students attending a conference as Student
Trustees'elect.
Student Trustee Idibe added that the conference offers professional development opportunities
targeted for the incoming Student Trustees'elect.
Chair TIsdale requested Trustee Hart take the Chair.
Chair TIsdale noted that the Board should support the motion to provide the Student Trustees'
elect with an opportunity to learn and build networks at the conference given that the Board Is ina
positionto do so. Inaddition,numerous boards across the province have been and continue to
send students and no legal issues have arisen.
Moved in amendment by R. TIsdale,seconded by D. Clark and carried:
That the incoming Student Trustees of the TVDSBto be elected 2014 April 24 be
given the opportunity,if llabiiity issues are addressed,to attend the Ontario
Student Trustees Association Annual General Meeting the weekend of May 8-10,
2014 in order to provide them with professional development opportunities.
Director Elliott was asked to followup regarding the liability issues.Administration was asked to
determine the appropriate funding to be used for the Student Trustees'elect to attend.
2014 April 22...12
14.REPORTS OF COMMITTEES -cont'd
b.REPORT OF THE CHAIRS'COMMITTEE -cont'd
Poll Vote
YEAS:R.Tisdale,R.Campbell,D. Clark, J.Coghlin,T. Grant, W.Huff,
P.Jaffa,B.McKinnon,M.Reid,J.Todd
NAYS:J.Bennett,G.Hart,S.Polhill
ABSTENTIONS:none
Student Trustee Idibe Yes
Student T rustee T ully Yes
c.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA,2014 APRIL 22
Trustee Hart reported that the committee met in camera from 5:05 p.m. to 6:17 p.m.The
committee discussed confidential legal,personal and property matters.
The following recommendation was moved by G. Hart,seconded by Clari<and carried:
That the motion approved at the in-camera session relating to legal and personal
issues be approved.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE
Trustee Grant advised that the Board of Director's meeting will be on May 2 and 3,2014.
b.FIRST NATIONS ADVISORY COMMITTEE APPOINTMENT
The Board received correspondence from the Onelda Nation of the Thames seeking approval to
appoint its Life-Long Learning Administrator as its'representative on the Board's First Nations
Advisory Committee.It was clarified that the current Life Long Administrator,Ruth Jackson,may
be stepping down in the near future; a motion to appoint her replacement would need to come
forward at that time.
The following motion was moved by iVI.Reid,seconded by B. McKinnon and carried.
That Ruth Jackson be appointed as Onelda Nation of the Thames representative on
the Board's First Nations Advisory Committee.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
the meeting adjourned at 11:00 p.m.on motion of M.Reid,seconded byJ.Todd.
Confirmed:
Chairperson
2014 April 22...13
SUMMARY OF APPROVED RECOMMENDATIONS OF 2014 APRIL 22
That recommendations 1 through 7 of the Senior Administrative Response to the South-Central London
Elementary ARC (Aberdeen, Balingand Trafalgar Schools) be deferred to the 2014 June 24 Board
meeting for consideration.
That the South-Central London Elementary Accommodation Review Committee be disbanded.
That the MaryWrightPublicSchool JK to 8 attendance area be approved as per Figure 01,effective 2015
September 01.
That the students residing inthe Caradoc North Public School area being designated to MaryWright
PublicSchool, be eligibleforearly attendance at MaryWrightPublicSchool,as of the 2014-15 school
year,without transportation.
That the Caradoc North Public School JK to 8 attendance area be approved as per Figure 02,effective
2015 September 01.
That the Caradoc North Public School students residing in areas designated to Mary Wright Public
School,due to the Board approved revised attendance area,and attending as of 2015 March 01, be
allowed to continue to attend Caradoc North Public School,with transportation Ifeligible for the 2015-16
school year, and continue withouttransportation after the 2015-16 school year,until graduation.
That the Springbank PublicSchool JK to 8 attendance area be approved as per Figure 01,effective 2014
September 01.
That the students of Springbank Holding Zone be permanently accommodated at Springbank Public
School, and that the Springbank Holding Zone be dissolved, effective2014 September 01.
That the attendance area for the Proposed North East LondonJK to 8 Elementary School be approved as
per Figure 01,contingent upon Ministry of Education funding and the opening of the Proposed North East
London JK to 8 Elementary School.
That the Northridge PublicSchool JK to 8 attendance area be approved as per Figure 02, effective upon
the opening of the Proposed North East LondonJK to 8 Elementary School.
That the Stoney Creek PublicSchool JKto 8 attendance area be approved as per Figure03, effective
upon the opening of the Proposed North East LondonJK to 8 Elementary School.
That the Northridge PublicSchool, Stoney Creek PublicSchool,Sunnlngdale East Holding Zone at
Stoneybrook Public Schooland Highbury North Holding Zoneat Chippewa Public Schoolstudents
residing in areas designated tothe Proposed North East London ElementarySchool, due to the Board
approvedrevisedattendance areas, and attending as of March 01 forthe year prior tothe Proposed
North East School opening,be allowed tocontinuetoattend at theircurrentdesignated schoolforthe
yearthe Proposed North East schoolopens,with transportation if eligible,and continueforthe following
years,until graduation without transportation.
Thatthe Sunnlngdale Holding Zonestudents,residing east of Medway Creekand south ofSunnlngdale
Road, be designated to Masonville PublicSchool due to the Boardapproved revised attendance area,
and attending as of 2015 March 01,be allowed to continueto attend the designated Holding Schoolof
Ryerson Public School with transportation forthe 2015-16schoolyear, and continue without
transportation after the 2015-16 school year,until graduation.
2014 April 22...14
That development#15 (shown in PE01)identified as Sunningdale Westbecomea partofthe permanent
attendance area of Masonville Public School effective 2015 September 01.
Thatthe Emily Carr Public,Fox Hollow Holding Zoneat Centennial Central Public School,and Fox Hollow
Central Holding Zoneat Wilfrid Jury Public School students residing in areas designated tothe Proposed
North West London ElementarySchool,due to the Boardapproved revised attendance areas,and
attending as of March 01 forthe year prior tothe Proposed North West London Elementary School
opening,be allowed to continue to attend their current designated school for theyearthe Proposed North
West London ElementarySchool opens,with transportationif eligible,and continue until graduation
without transportation.
Thatthe students residing inthe Sunningdale Holding Zone being designated to Masonville Public
School,be eligible forearlyattendance as ofthe 2014-15schoolyear,without transportation.
Thatthe Emily Carr Public School JKto8 attendancearea be approved as per Figure 03,effective upon
the opening ofthe Proposed North West London JKto 8 ElementarySchool.
That the Masonville Public School JK to 8 attendance area be approved as per Figure 01,withthe
additionof development #15 (shown on PE01), effective 2015 September 01.
That the attendance area forthe Proposed North West London JKto 8 ElementarySchool be approved
as per Figure 02,with the removal ofdevelopment#15 (shown on PE01),contingent upon Ministry of
Education funding and the opening ofthe Proposed North West London JKto 8 Elementary School.
That allcurrent students fromthe Sunningdale Holding Zone, residing north of Sunningdale Road and
attending the designated Holding Schoolof Ryerson Public School,be grand parentedto Ryerson Public
School without transportation,after the holding zone is moved, until graduation.
That the attached Huron Park Secondary School Athletic Enhancement Proposal be approved for
submission to Thames Valley Education Foundation.
That the schedule of In-camera and Public Board meetings for 2014-2015 be approved.
That Chair R. Tisdale be appointed as the voting delegate at the OPSBAAnnual General Meeting.
That Trustee M.Reid be appointed as the alternate voting delegate at the OPSBAAnnual General
Meeting.
That the appointment of Robert Kentand RickRobertson to the Thames ValleyDistrictSchool Board
Audit Committee be approved for the remainder of the three year term ending November 30,2016.
That the incoming Student Trustees ofthe TVDSB to be elected 2014 April 24 be given the opportunity, if
liability issues are addressed,to attend the Ontario Student Trustees Association Annual General
Meeting the weekend of May 8-10,2014 in order to provide them with professional development
opportunities.
That the motion approved at the in-camera session relating to legal and personal issues be approved.
That Ruth Jackson be appointed as Oneida Nation of the Thames representative on the Board's First
Nations Advisory Committee.