1/14/2014 - Regular Board Meetingr'"THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2014 JANUARY 14,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Wilfrid Jury Public School Ensemble
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT
a.Comprehensive Literacy Program Initiative to Achieve System Strategic M
Goals -Dr.Laura Reave
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2013 DECEMBER 17 REGULAR BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.Attendance Area Review Consultation Process M
15.REPORTS FROM COMMITTEES
a.Chairs'Committee,2014 January 7 M
b.Committee of the Whole-In Camera,2014 January 14 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2014 JANUARY 14,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on2014January14 in the Board Room atthe Education Centre,
meetinginpublic session at 7:04 p.m.The following were inattendance:
TRUSTEES ADMINISTRATION AND OTHERS
R.Tisdaie (Chair)W.Huff L.Elliott M.Moynihan
J.Bennett D.Idibe K.Dalton V.Nielsen
R.Campbell P.Jaffa J.Pratt 8.Powell
D.Clark B.IVIcKlnnon C.Bourbonnais-B.Bonier
J.Coghlin S.Polhill MacDonald K.Wilkinson
T.Grant M.Reid R.Culhane K.Bushell
G.Hart C.Tully M.Deman B.Williams
L.Griffith-Jones K.Young
Regrets:W. Huff
D.MacPherson K.Aitken
Absent:J.Todd
1.CALL TO ORDER
Board Chair R.Tisdaie called the meeting to order at 7:04 p.m.
2.13.O CANADA AND MUSICAL PRESENTATION
The appreciation ofthe Board was extended to Wilfrid Jury Public School Ensemblefortheir
performance andto Conductor Rosemary Bannerman for leading in the singing ofOCanadaand
performing three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion ofJ.Coghlin,seconded by D.Clark.
5.OFFICIAL RECORD -none
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST - No conflicts of interest were declared.
8.CHAIR'S ANNOUNCEMENTS-none
9.DIRECTOR'S ANNOUNCEMENTS
Director Elliott wished everyone a happy NewYear. She extended an invitation to Trustees on
February 10. 12, 14, 18and 19toattend the Assistive Technology Conferenceforbothelementary
andsecondary students.The conference will be held bythe Special Education Department underthe
leadershipofSupt.R.Culhane.The theme Is "Winter Olympics"and the goalisto improve literacy
and organizational skills using thelatest software thatis funded through Ministry Grants.The keynote
speaker is Canadian Boxing Champion and Triathlete -Kathy Ure.All five sessions will be held at
the Education Centre in the Thames Room.Further information and details will be emailed to
Trustees.
10.PUBLIC INPUT
a.Comprehensive Literacy Program Initiativeto Achieve System Strategic Goals -Dr.Laura
Reave
Dr.L.Reave presented infonnation pertaining toan independent reading program;an initiative to
achieve system strategic goals.Thepurposeofthe presentation isto consider implementing a
Board-wide or select school initiative to support improvement of student achievement inliteracy
and learning skillsofself-regulation and independent work.
2014 January 14...2
10.PUBLIC INPUT -cont'd
a.Comprehensive Literacy Program Initiative to Achieve System Strategic Goals -cont'd
Director Elliott noted that Boardhas manyreading programs currently in place and that
Independent reading for all students Isalways encouraged.
Dr.L.Reave responded to questions of clarification posed by Trustees.
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2014 JANUARY 14 BOARD MEETING
a.CONFIRMATION OF MINUTES
The minutes of the 2013 December 17 Board meeting was adopted on motionof P. Jaffe,
seconded by R.Campbell.
b.BUSINESS ARISING FROM MINUTES -none
13.STUDENT TRUSTEE'S UPDATE
Student Trustee D.Idlbe reported the Grade 8 student registration Isunderway at.all high schools
within Thames Valley.She noted that Sir Frederick Banting Secondary School hosted Its 17*^annual
Wildcard Leadership Conference. The conference includesteam building and leadership activities
with 190 Grade 8 students stayingthe nightat the school from the Fridayevening until the Sunday
morning.Parents were then invited to attend the school to watch a video of the entire event.
The event was featured inthe LondonCommunity News and also will be inthe London Free Press
later in the week.
14.REPORTS FROM THE ADMINISTRATION
a.Attendance Area Review Consultation Process
Supt. S. Powell presented the following report with respect to the consultation process to be used
forAttendanceArea Reviewsas outlined inthe Annual Pupil Accommodation Report (2013
November 19).
The Annual Pupil Accommodation Report included four areas where Attendance Area Reviews
will be required In recommendations 3, 7, 12 and 15.
The proposed consultation process to be followed is as follows:
Annual Pupil Accommodation Report Recommendations 3, 7, &12
• SchoolCommittees to be formedconsisting of:Principal,School Council Chair(s)and one
representative from each division In the school.'
• School Committee Information Meetings to be completed by2014 February 27
• Public Inputto the Board-Proposed - 2014 April 08 (to be confirmed)
•Report to the Board -Proposed -2014 April 22
SchoolCommittee Information meetings will include:School Committee,members ofthe Capital
Planning CoordinatingCommittee, the Superlntendent(s)ofAchievement forthe area schools
and Trustees as available.
Annual Pupil Accommodation
Report Recommendation #3
Annual Pupil Accommodation Report
Recommendation #7
Annual Pupil Accommodation
Report Recommendation #12
Emily Carr PS Northridqe PS Mary Wright PS *
Masonville PS*Stoney Creek PS*Caradoc North PS
Fox Hollow Holding Zone New Northeast London Elementary School
Sunningdale Holdiriq Zone
New Northwest London
Elementary School
2014 January 14...3
15.REPORTS FROM THE ADMINISTRATION -cont'd
a.Attendance Area Review Consultation Process -cont'd
Annual Pupil Accommodation Report Recommendation #15
Infoimation concerning Springbank Holding Zonetobe shared with School Council of Springbanl<
Public School by February 2014.
Timeline
2014 April 08 -Proposed Public Inputto the Board
2014 April 22 -Proposed Report to the Board
Concern was raised regarding parents of students in holding zones.Previous communication
practices were discussed.Trustees expressed the need to have a broad and consistent
communication strategy.
The development of a procedure for community consultations was addressed. Senior
Administration notedthat there is notone process to be applied to each circumstance,butrather
a tailored consultation process needs to be used in ordertoaddress the needs ofeach situation.
- Asa result,the developmentofa community consultation procedure is not recommended at this
time.
Trustees are encouraged to attend the School Committee Information meetings and engage in
first-hand conversation with the communities.
16.REPORTS OF COMMITTEES
a.Report of the Chairs'Committee,2014 January 7
Trustee Hart referred to the written report ofthe 2014 January 7 Chairs' Committee meeting as
attached (Item A)and provided tothe Trustees inadvance ofthe Board meeting.
The following motion was moved byP.Jaffe, seconded by B.McKinnon and carried:
That Trustee G. Hart be appointed to the Board Agenda and Schedule Review Ad Hoc
Committee.
b.Report of the Committee of the Whole - In Camera,2014 January 14
Trustee Hartreportedthatthe committee met in camera from 5:05p.m.to6:05 p.m.The
committee discussed confidential negotiation,personal and property matters.
The following motionswere moved byG.Hart,seconded by D.Clarkand carried:
That the motions related to peisonal and property matters be approved.
17.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION
Trustee Grant reminded Trustees ofthe 2014 Public Education Symposium scheduled for 2014
January 30 to February 1. Further inforrnation will be provided.
18.NOTICE OF MOTION -none
19.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
20.ADDITIONAL ITEMS -none
2014 January 14...4
21.QUESTIONS/COMMENTS BY MEMBERS
Trustee Jaffa requested a briefoutlineofthe complexdecision making process in regards to school
closures due to Inclement weather.
Director Elliott advised that TVDSB and LDCSB begin consultations at 5:30 a.m. with Southwestern
Ontario Student Transportation Services,London Police Services,the London-Middlesex Health Unit
and Directorsfromother school boards.Weather advisories,patterns and temperatures and road
conditions including busing throughout the districtare all considered.Student safety remains the
Board's first priority when making a decisionto close some or allofthe schools within Thames Valley.
22.ADJOURNMENT
The meetingadjourned at 8:28 p.m. on motion of M.Reid,seconded by P. Jaffe.
Confirmed:
Chairperson
2014 January 14...5
SUMMARY OF APPROVED RECOMMENDATIONS OF 2014 JANUARY 14
That Trustee G. Hart be appointed to the Board Agenda and Schedule Review Ad Hoc Committee.
That the motions related to personal and property matters be approved.
item A
REPORT OF THE CHAIRS'COMMITTEE 2014 January 7
3:32 p.m.-4:42 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett T.Grant
G.Hart (Chair)L.Elliott .B.Williams
J.Pratt (+3:32 p.m.,-4:07 p.m.)
Regrets:R.Tisdale
'
The meeting convened by teleconference.
1.APPROVAL OF AGENDA
The agenda as provided was approved by motion.
2.CONFLICTS OF INTEREST-none declared.
3.REVIEW AND APPROVAL OF JANUARY 14,2014 BOARD AGENDAS
The in camera and publicBoard meeting agendas for2014 January 14 were discussed and
amended.
The Administration report in regards to the Attendance Area Review Consultation Process was
discussed briefly.Itwas noted the process will be similarinformat to other consultations recently
earned out.The importance of establishing consistent processes was identified:
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING -none
6.THAMES VALLEY EDUCATION FOUNDATION
Associate Director J. Pratt joined the meeting to Initiatea dialogue in regards to the Thames
ValleyEducation Foundation (TVEF)and its relationship to the Thames ValleyDistrictSchool
Board (TVDSB).
It was noted that a draft MOU was created to define the relative roles and responsibilities of TVEF
and TVDSB. A legal review determined it may not meet our needs.
Discussion centered on the financial,governance,and philosophical relationships between TVEF
and TVDSB. It was noted that TVEF initially was created withthe intent they eventually would
operate independently fromthe Board. Currently TVDSB provides a number offinancial supports
to TVEF. Ifthey are to operate independently,strategies need to be put in place to make that
happen. If independence Is not possible, then the Board needs to determine the nature ofthe
relationship.
In terms of next steps.Director Elliott noted that senior administration will be receivinga report
from Communityand Corporate Development OfficerR. Princis In regards to the Foundation. It
was determined that this report will come forwardto the Board of Trustees inconjunctionwiththe
TVEF Annual Report to the Board.
7.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
Associate Director Pratt reported he attended a recent meeting of TVPIC to review the draft
fundraising policy/procedure.He noted there was good discussionand that TVPIC isaware of
the 60 day extension for publicinput. Itis his understanding that they will be responding to the
call for public input.Further,Associate Director Pratt notedthat he and Exec.Officer K.Bushell
are attending a meeting of the Home and School Executive to provide a similar presentation of
the draft fundraising policy/procedure.
8.SUPERINTENDENT OF ORGANIZATIONAL SUPPORT SERVICES -SEARCH
The Committee moved in camera at 4:00 p.m. to discuss personal matters.It reconvened in
public session at 4:07 p.m.
9.FUTURE MEETING DATESmwiES
Future Chairs'meeting dates and times were reviewed and are listed in item 12 below.
It was noted that the Board Agenda and Schedule Review Ad Hoc Committee will be meeting at
12 noon on 2014 January 21.These meetings are scheduled to coincide with Chairs'.
The following motion was moved and carried:
That Trustee G.Hart be appointed to the Board Agenda and Schedule Review Ad
Hoc Committee.
10.PRESENTATIONS -none
11.OTHER BUSINESS -none
12.DATE AND TIME OF NEXT MEETING
The next meetings are scheduled for:
•2014 January 21 at 11 a.m.(Note the change in start time)
•2014 February 4 at 3:00 p.m.
•2014 February 18 at 12 noon
Meetings will be held In Governor Simcoe.
13.ADJOURNMENT
The meeting adjourned at 4:42 p.m.by motion.
RECOMMENDATIONS:.
1.That Trustee G. Hart be appointed to the Board Agenda and Schedule Review Ad Hoc
Committee.
6.HART
Committee Chair
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2014 JANUARY 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Lome Avenue Public School Junior -
Intermediate Choir
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD
6.RECOGNITIONS-none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2014 JANUARY 14 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
12.STUDENT TRUSTEES'UPDATE V
13.REPORTS FROM THE ADMINISTRATION
a.Safe Welcome Program M
14.REPORTS FROM COMMITTEES
a.Chairs'Committee,2014 January 21 M
b. Bylaw Review Ad Hoc Committee Update V
c.Committee of the Whole -In Camera,2014 January 28 V
15.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
16.NOTICE OF MOTION -none
1 t
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
18.ADDITIONAL ITEMS
19.QUESTIONS/COMMENTS BY MEMBERS
20.ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2014 JANUARY 28,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2014 January 28 in the Board Room at the Education Centre,
meeting in public session at 7:05 p.m.The following were in attendance:
TRUSTEES
R.Tisdale (Chair)
J.Bennett
R.Campbell
D.Clark (via
teleconference)(-8:41)
J.Coghlin
T.Grant
G.Hart
W.Huff
D.Idibe (-8:41)
P.Jaffa
B.McKinnon
8.Polhill
M.Reid
J.Todd (+5:22)
C.Tully (-8:41)
ADMINISTRATION AND OTHERS
L.Elliott
K.Dalton
J.Pratt
C.Bourbonnais-
MacDonald (-8:41)
R.Culhane (-8:41)
M.Deman (-8:41)
K.Edgar (-8:41)
L.Griffith-Jones (-8:41)
D.MacPherson (-8:41)
M.Moynihan (-8:41)
V.Nielsen (-8:41)
S.Powell (-8:41)
B.Sonier (-8:41)
K.Bushell (-8:41)
B.Williams
K.Young
K.Altken (-8:41)
1.CALL TO ORDER
Board Chair R.Tisdale called the meeting to order at 7:05 p.m.
2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to Lome Avenue Public School Choir for their
performance and to Conductor Steve Richards for leading in the singing of O Canada and performing
two musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of P.Jaffe,seconded by J. Coghlin.
5.OFFICIAL RECORD -none
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS-none
9.DIRECTOR'S ANNOUNCEMENTS -none
10.ADMINISTRATIVE PRESENTATIONS -none
11.MINUTES OF THE 2014 JANUARY 14 BOARD MEETING
a.Confirmation of Minutes
The minutes of the Regular Board Meeting of 2014 January 14 was adopted on motion of M.
Reid,seconded by R.Campbell.
b.Business Arising from tiie Minutes -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee D. Idibe advised that the next Student Advisory Council meeting will be held on 2014
February 6 where various speakers from the community will attend to discuss youth engagement.
Student Trustee C.Tully also advised that the Student Advisory Council will engage and seek Input
from elementary schools on Issues they would like to bring forward.Once a date has been set,
Trustees will be advised accordingly.
13.REPORTS FROM THE ADMINISTRATION
a.Safe Welcome Program
Supt.K.Edgar updated Trustees on the results of the Safe Welcome Program Community
Consultation provided three options to consider In regards to the implementation of the program.
At the 2013 June 18 Board Meeting,Trustees requested that Senior Administration approach the
Ministry of Education for an extension on the timeline for implementation of the Safe Welcome
Program in order to allow for community consultation.Superintendent Barb Sonier contacted the
Ministry requesting an extension.This request was supported by a letter from Chair Joyce
Bennett and Director Bill Tucker.The extension was granted with the conditions that
expenditures will be completed by 2014 March 31 and the Board's plan must be shared with the
Ministry by 2014 January 31.
Financial
The Ministryof Education has allocated $415,400 to TVDSB.The previous RFP has expired,thus
a new RFP would be required in order to proceed.
Requirements
Itis the Ministry's expectation that the front entrance of each school is secured and monitored by
a staff member at all times.
Community Consultation
At the 2013 September 10 Board meeting,Trustees were updated on the process for
consultation.Through individual School Councils,members of the school community were invited
to the first School Council Meeting to discuss the Safe Welcome Program.This meeting provided
an opportunity to gather each community's views and share information regarding the
Implementation of the program.
The results of the community consultations indicate that there is no clear consensus from the
school communities regarding the direction to be taken by the Board:
•29%in favour of implementing the Safe Welcome Program;
34%against Implementing the Safe Welcome Program;
•24%mixed opinions regarding the Implementation of the Safe Welcome Program;
13%need more information.
The three options for consideration by Trustees are as follows:
Option 1:That the TVDSB Implement the Safe Welcome Program in all schools of TVDSB.
Option 2:That the TVDSB not implement the Safe Welcome Program in any schools of TVDSB.
Option 3:That the TVDSB Implement the Safe Welcome Program in schools as requested.
The Ministry of Education has allocated $415,400 to TVDSB.The previous RFP has expired,thus
a new RFP would be required In order to proceed.Based on the previous RFP,an additional
$514,433 would be required from TVDSBfunds to install security systems in all elementary
schools,for a total cost of $929,833.This additional funding was included in the Approved 2013-
2014 Budget.
13.REPORTS FROM ADMINISTRATION -cont'd
a.Safe Welcome Program -cont'd
Timeline
2013 Fall -Community Consultation
2014 January -Board Meeting Update
2014 January -Communication to Ministry of Education
2014 March -Expenditures Completed
Questions of clarification were noted and discussion ensued including the following.
•There would be no direct impact on staffing.However,there may be potential impact on
supervision schedules during lunch hour and nutrition breaks.There is no additional funding
from the Ministryto cover these costs on an ongoing basis.
Ongoing maintenance costs for equipment and repairs is the responsibility of the Board as
there is no further funding available from the Ministry.
Safe Schools'procedures are reviewed based on an Identified need or situation and updated
as required.
Each TVDSB school has a Safe Schools Action Team.
Both the LDCSBand the French Board withinthe Cityof London have implemented the Safe
Welcome program.
Each system would include cameras,an intercom and a remote release.The Safe Welcome
Program does not require a videotaping component.
Consideration regarding perimeter for student access in portables to enter schools would
need to be addressed.
o The "per school" funding provided from the Ministryto implement the program is $3,100.
In response to a question.Senior Administration recommends Option 1:That the TVDSB
Implement the Safe Welcome Program in all schools of TVDSB.
It was also noted that teaching staff were not asked for their direct input.Rather,administrators
were contacted when the program was first announced.It was understood that the direction of
the Board was to seek input through a community consultation process.
The following motion was moved by J.Todd,seconded by P.Jaffe:
That the TVDSB implement the Safe Welcome Program in all schools of TVDSB and that the
Board seek tenders for the full Implementation.
Trustees Hart, Clark, Coghlin and Reid advised that they would not support the motion and
addressed their concerns.
It was noted that a safe and positive learning environment includes person-to-person contact and
that staff in all TVDSB schools continue to meet the safety needs of students.
Poll Vote:
Yeas:W.Huff,P.Jaffe,J.Todd,R.TIsdale.T.Grant
Nays G. Hart, B.McKinnon,S.Polhill,M.Reid, J. Bennett, R. Campbell,
D.Claris,J.Coghlin
Abstentions:none
Student Trustee D.Idlbe -no
Student Trustee C.Tully -yes
The motion was defeated.
13.REPORTS FROM ADMINISTRATION -cont'd
a.Safe Welcome Program -cont'd
The following motion was moved by T.Grant,seconded by P.Jaffe:
That the TVDSB Implement the Safe Welcome Program in schools as requested.
Trustee Grant noted that the public consultation process Identified that some schools felt that the
Safe Welcome Program would benefit their school and would like those schools to have the
opportunity to Implement the program.
It was noted that the Implementation of the Safe Welcome Program would cost approximately
twice the funded amount.
In response to a question,It was noted that the Board would need to confirm with the Ministry of
Education by 2014 January 31 on how the Board will proceed.Senior Administration would
request an extension to provide the Ministrywith the exact number of schools participating In the
program.
Director Elliott noted that a more fulsome discussion at the school level would be required prior to
moving forward with a Safe Welcome Program at designated schools.In light of additional
information.Senior Administration would provide a set of guidelines for each school community to
review and to make a more informed decision.
Poll Vote:
Yeas;J.Bennett,T.Grant,W.Huff, P.Jaffe
Nays R.Tisdale,R.Campbell,D.Clark,J.Coghlin,G. Hart,
B.McKlnnon,S.Polhili,M.Reid,J.Todd
Abstentions:none
Student Trustee D.Idibe -no
Student Trustee C.Tully-yes
The motion was defeated.
14.REPORTS OF COMMITTEES
a.REPORT OF THE CHAIRS'COMMITTEE,2014 JANUARY 21
Trustee Hart referred to the written report of the 2014 January 21 Chairs'Committee meeting as
attached (Item A)and provided to the Trustees in advance of the Board meeting.
The following motion was moved by G. Hart,seconded by T.Grant and carried:
That the following trustees be appointed to the PrinclpalA/ice-Prlnclpal Interview
Committees;
Elementary Principal:Trustees Bill McKlnnon,Tracy Grant
Elementary Vice-Principal:Trustees Joyce Bennett,Matt Reid
Secondary Principal:Trustees Bill McKinnon,Tracy Grant
Secondary Vice-Principal:Trustees Matt Reid,Bill McKinnon
b.BYLAW REVIEW AD HOC COMMITTEE UPDATE
Trustee Clark advised that further consultation is necessary prior to bringing a final report to the
Board.In the meantime,the Committee has scheduled five additional meetings to review the
Board Bylaws.
14.REPORTS OF COMMITTEES -cont'd
b.Bylaw Review Ad Hoc Committee Update -cont'd
The following motion was moved by D. Clark,seconded by J.Bennett and carried:
That the Bylaw Review Ad Hoc Committee provide a final report to the Board by 2014
June 24.
0.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA,2014 JANUARY 28
Trustee Hart reported that the committee met in carnera from 5:00 p.m. to 6:28 p.m. and from
8:41 p.m. to 9:45 p.m.The committee discussed confidential legal,personal and property
matters.
The following motions were moved by G. Hart,seconded by J.Coghlin and carried:
That the motions related to the sale of property and personal matters be approved.
That Christine Beal be appointed to the position of Superintendent Organizational
Support Services (Business)with Thames Valley District School Board effective 2014
March 31.
15.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE
Trustee Grant advised that four trustees will be attending the Public Education Symposium
January 30 to February 1.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS -none
19.QUESTIONS/COMMENTS BY MEMBERS -none
A motion to move in camera was moved by J.Todd and seconded by M. Reid and carried at 8:41 p.m.
The meeting reconvened in public session at 9:45 p.m.
20.ADJOURNMENT
The meeting adjourned at 9:47 p.m. on motion of J. Coghlin,seconded by R.Campbell.
Confirmed:
Chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2014 JANUARY 28
-That the following trustees be appointed to the PrincipalA/ice-Principal Interview Committees:
Elementary Principal:Trustees Bill McKlnnon,Tracy Grant
Elementary Vice-Principal:Trustees Joyce Bennett,Matt Reid
Secondary Principal:Trustees Bill McKinnon,Tracy Grant
Secondary Vice-Principal:Trustees Matt Reid,Bill McKinnon
That the Bylaw Review Ad Hoc Committee provide a final report to the Board by 2014 June 24.
-That the motions related to the sale of property and personal matters be approved.
That Christine Beal be appointed to the position of Superintendent Organizational Support Services(Business)with Thames Valley District School Board effective 201^4 March 31.
REPORT OF THE CHAIRS'COMMITTEE 2014 January 21
11:10 a.m.-12:05 pm and 1:12 p.m.-2:47 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett T.Grant
G. Hart R.Tisdale (Chair)L.Elliott
B.Williams
Regrets:None K.Bushel!(+11:38,-11:50)
R.Princis (+1:12 p.m.,-2:02 p.m.)
K.Young (+1:12 p.m.,-2:32 p.m.)
K.Edgar (+2:04 p.m.,-2:32 p.m.)
1.APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2.CONFLICTS OF ir^TEREST -none declared.
3.REVIEW AND APPROVAL OF JANUARY 28,2014 BOARD AGENDAS
The in camera and public Board meeting agendas for 2014 January 14 were discussed and
amended.
Discussion ensued in regards to the schedule of reports to the Board.The schedule will be
reviewed at the next meeting.
4.CORRESPONDENCE-none
5.STRATEGIC PLANNING-none
6.THAMES VALLEY EDUCATION FOUNDATION
Director L. Elliott introduced R.Princis,Community and Corporate Development Officer and
Manager K.Young to provide an overview of the Thames Valley Education Foundation (TVEF).
A folder of background information including the report to Administrative Council,the early
development of the Foundation,grant allocations,and promotional materials was provided and
brieflyreviewed. Inaddition, R. Princis presented a comprehensive overview of the Foundation;
a copy of power point slides was provided. Included inthe presentation were a number of
commonly asked questions.Additional questions posed by committee members were added to
the list of questions to be answered and were recorded by Manager Young.
A presentation to Trustees,including answers to some ofthe commonly posed questions,will be
scheduled as soon as possible. The suggested date was 2014 February 25. The Foundation's
Annual Report will be presented at a later date.
7.SAFE WELCOME PROGRAM COMMUNITY INPUT RESULTS
Supt.K.Edgar joined the meeting to providethe background, methodology and results ofthe
survey of elementary schools in regards to the implementation of the Safe Welcome Program.
The report goes to the Board of Trustees at the 2014 January 28 meeting.The Safe Welcome
Program was discussed briefly.
8.PRINCIPAUVICE PRINCIPAL INTERVIEWS -TRUSTEE PARTICIPATION
The schedule for Principal and Vice Principal Interviews was reviewed.
The following motion was moved and carried:
That the following trustees be appointed to the Princlpal/Vice-Principal Interview
Committees:
Elementary Principal:Trustees Bill McKinnon,Tracy Grant
Elementary Vice-Principal:Trustees Joyce Bennett,Matt Reid
Secondary Principal:Trustees Bill McKinnon,Tracy Grant
Secondary Vice-Principal:Trustees Matt Reid,Bill McKinnon
9.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)
The item is deferred to the next meeting.Supt.0.Bourbonnais-MacDonald and Trustee B.
McKinnon will be asked to attend the meeting.
10.UPCOMING MUNICIPAL ELECTIONS MATERIAL FOR SCHOOL BOARD CANDIDATES
In consideration of requests for information that may come to the Board from school board
candidates running in the next election,the committee briefly discussed materials that could be
made available.
It was agreed to have a button on the front page of the website with links to information such as
the Candidates Guide.Other suggested links included the list of candidates who have put their
names forward.
Committee members were asked to think about other items to include and bring back their
suggestions to the next meeting.Ms.8.Pullam will be asked to join us for this item at the next
meeting.
11.FUTURE MEETING DATES/TIMES
Future Chairs'meeting dates and times were reviewed and are listed in item #14 below.There
was a request to include future rneeting dates and times on the meeting agendas.
12.PRESENTATIONS -none
13.OTHER BUSINESS
a.In Camera
The Committee moved in camera at 11:35 a.m.to discuss personal and property matters.
It reconvened in.public session at 12:05 p.m.
The Committee recessed at 12:05 p.m.and reconvened at 1:12 p.m.
b.Election Boundaries
A meeting with Trustees will need to be established to discuss the distribution of
population and boundaries for the upcoming election.The Municipal Property
Assessment Corporation (MPAC)provides the population data by mid-February.Once
that has been received and a report generated a determination wili be made.
14.DATE AND TIME OF NEXT MEETING
The next meetings are scheduled for;
•2014 February 4 at 3:00 p.m.
•2014 February 18 at 12 noon
Meetings will be held in Governor Simcoe.
15.ADJOURNMENT
The meeting adjourned at 2:47 p.m.by motion.
RECOMMENDATIONS:
1.That the following trustees be appointed to the Principal/Vice-Principal Interview
Committees:
Elementary Principal:Trustees Bill McKinnon,Tracy Grant
Elementary Vice-Principal:Trustees Joyce Bennett,Matt Reid
Secondary Principal:Trustees Bill McKinnon,Tracy Grant
Secondary Vice-Principal:Trustees Matt Reid,Bill McKinnon
R.TISDALE
Committee Chair