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6/17/2014 - Special Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL BOARD MEETING 2014 JUNE 17,7:00 P.M. BOARD ROOM,EDUCATION CENTRE AGENDA V-verbal M -material 1.CALL TO ORDER - 0 CANADA V 2.APPROVAL OF AGENDA M 3.CONFLICTS OF INTEREST V 4.FINALIZATION OF THE 2014-2015 BUDGET - UPDATE (To be distributed)lUI 5.ADJOURNIVIENT V THAMES VALLEY DISTRICT SCHOOL BOARD SPECIAL MEETING,PUBLIC SESSION 2014 JUNE 17 The Board met tn special session on 2014 June 17 inthe Board Room at the Education Centre, meeting in public session at 7:00 p.m.The following were in attendance. TRUSTEES ADMINISTRATION AND OTHERS R.Tisdale (Chair)P.Jaffe L.Elliott V.Nielsen J.Bennett B.McKinnon K.Dalton S.Powell R.Campbell S. Polhill (+7:10)J.Pratt B.Sonier D.Clark M.Reid C.Beal K.Bushell J.Coghlin J.Todd C.Bourbonnais-B.Williams T.Grant C.Tully MacDonald K.Aitken D.Idibe R.Culhane R.Hoffman M.Deman P.Hearse Regrets:G. Hart,K.Edgar S.Macey W.Huff L.Griffith-Jones J. Knight D.WlacPherson D.Munroe M.Moynihan T.Knox 1.CALL TO ORDER-©CANADA Board Chair R.Tisdale called the meeting to order at 7:00 p.m.The meeting was opened with the playing of 0 Canada. 2.APPROVAL OF AGENDA The agenda was approved on motion of R.Campbell,seconded by J. Coghlin. 3.CONFLICTS OF INTEREST-none 4.2014-2015 FINALIZATION OF BUDGET -UPDATE Trustee J. Coghlin,Chair of the Budget Advisory Committee,introduced the presentation on the 2014-15 Budget.She referred to the Guiding Principles and requested Trustees consider the public input heard on 2014 June 10. Associate Director J.Pratt added that the Preliminary Budget was presented on 2014 June 3 and included a fiscally responsible budget that met the needs of the strategic plan and school initiatives. In regards to secondary staffing,Supt.B.Sonier refen'ed to the written Board report as attached (Item 4.0)and distributed to Trustees as requested.Questions of clarification were asked. Concem was raised regarding limited access to the library in secondary schools and the potential impact to students accessing E-Learning.It was noted that wireless access and devices are available to students. The impact of declining enrolment on access to programming in the secondary panel was recognized as a current and growing issue.Director Elliott reported a fall session is being planned with key stakeholders to identify creative solutions to address this issue. Trustee Grant expressed her concern regarding the cuts to staffing in the secondary panel resulting from declining enrolment across the Board. 2014 June 17...2 The following motion was movedbyT. Grant,seconded by M.Reidand carried: That the Board add an additional 5.0 FTE secondary staff to the 2014-2015 budget to assist with programming including E-Learning. It was noted that the budget for the 5.0 FTE teachers will be funded out of the unappropriated accumulated surplus and will add to the Board's deficit. Questionsof clarity regarding the expenses and revenuesoftheThames Valley Education Foundation were asked.Director Elliott advised that Senior Administration is lookingat a Cost-Benefit Analysis and a report will be brought to the Board inthe fallforfurther discussion. The 2014-2015 Approved Budget Summary included revenues of $844,892,425 and expenses of $845,834,335.The compliance deficit was $941,910. The following motionwas moved byJ.Coghlin,seconded by M.Reid and carried: That the 2014-2015 revenue budget of $844,892,425 and the 2014-2015 expense budget of $845,834,335 be approved. The following motionwas moved by J. Coghlin,seconded byT. Grant and carried: That a 2014-2015 appropriation of accumulated surplus of $5,358,591 be approved to fund the ongoing amortization and interest expense of Board supported debt and that administrationbe authorizedto utilize this appropriationto fund futurecapitalexpenditures ^^^ for projects not supported by the Ministry. The following motionwas moved byJ.Coghlin,seconded by R. Campbell and carried: That the projected 2014-2015 deficit for compliance purposes of $941,910 be funded from the August 31, 2014 accumulated surplus through the following appropriations: Unappropriated Accumulated Surplus (602,410) Multi-Purpose Fund Program Related Appropriations (339,500) Total (941,910) Trustee Coghlin thanked and recognized the work of the Administration and the Budget Advisory Committee. 5.ADJOURNMENT The meeting adjourned at 8:07 p.m. on motion of M.Reid,seconded by P. Jaffe. Confirmed:_ Chairperson 2014 June 17...3 SUMMARY OF APPROVED RECOMMENDATIONS FOR 2014 JUNE 17 Thatthe Board add an additional 5.0 PTE secondarystafftothe 2014-2015 budgettoassist with programming Including ELearnlng. Thatthe 2014-2015 revenuebudgetof $844,892,425 and the 2014-2015 expense budgetof $845,834,335 be approved. That a 2014-2015 appropriation ofaccumulated surplus of $5,358,591 be approved to fund the ongoing amortization and interest expense of Board supported debt and that administration be authorized to utilize this appropriation tofundfuturecapitalexpendituresfor projectsnotsupported bythe Ministry. That the projected 2014-2015 deficit forcompliancepurposes of$941,910 be funded from the August31, 2014 accumulated surplus through the following appropriations: Unappropriated Accumulated Surplus (602,410) Multl-Purpose Fund Program Related Appropriations (339,500) Total (941,910)