5/27/2014 - Regular Board Meetingr •'
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING,PUBLIC SESSION
2014 MAY 27,7:00 P.M.
BOARD ROOM,EDUCATION CENTRE
AGENDA
V-verbal
M -material
1.CALL TO ORDER V
2.O CANADA V
3.SPECIAL MUSICAL PRESENTATION -Wilberforce Public School Band
4.APPROVAL OF AGENDA V
5.OFFICIAL RECORD M
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST V
8.CHAIR'S ANNOUNCEMENTS V
9.DIRECTOR'S ANNOUNCEMENTS V
10.PUBLIC INPUT
a.South Central London Elementary Accommodation Review Committee M
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2014 MAY 13 BOARD MEETING M
a.Confirmation of Minutes
b.Business Arising from Minutes
13.STUDENT TRUSTEES'UPDATE V
14.REPORTS FROM THE ADMINISTRATION
a.Senior Administrative Response to the North-West Oxford Elementary M
ARC (A.J.Baker,Thamesford,West Nissouri,Zorra Highland Park Public
Schools)
15.REPORTS FROM COMMITTEES
a.Special Education Advisory Committee,2014 May 5 M
b.Special Education Advisory Committee,2014 May 5 M
c.Chairs'Committee,2014 May 20 M
d.Final Report of the Transportation Ad Hoc Committee M
e.Committee of the Whole-In Camera,2014 May 27 V
16.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)-Update V
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN
19.ADDITIONAL ITEMS
20.QUESTIONS/COMMENTS BY MEMBERS
21.ADJOURNMENT
;
12.0
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2014 MAY 27,7:05 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met inregular session on 2014 May27 inthe Board Room at the Education Centre, meeting In
public session at 7:05 p.m.The following were In attendance:
TRUSTEES
R.TIsdale (Chair)
J.Bennett
R.Campbell
T.Grant
G.Hart
D.Idibe
Regrets:D.Clark,
J.Coghlin,W. Huff
Absent:J.Todd
P.Jaffe
B.McKlnnon
S.Polhlll
M.Reid
C.Tully
ADMINISTRATION AND OTHERS
L.Elliott
K.Dalton
J.Pratt
C.Beal
C.Bourbonnais-
MacDonald
R.Culhane
M.Deman
K.Edgar
L Griffrth-Jones
0.MacPherson
M.Moynlhan
V.Nielsen
8.Powell
B.Sonler
K.Wilkinson
K.Bushell
B.Williams
R.Hoffman
K.Aitken
1.CALL TO ORDER
Board Chair R.Tisdale called the meeting to order at 7:05 p.m.
2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to Wllberforce Public School Band for their perfonmance
and to Conductor Janlne De Vree for leading In the singing of 0 Canada and performing three
musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of S.Polhill,seconded by T.Grant.
5.OFFICIAL RECORD
B.Williams,Supervisor,Corporate Services,read the following official record into the minutes:
"We regret to record the death of AInslle Swance,a 9-year-old student at Emily Stowe Public
School on May 11."
6.RECOGNITIONS -none
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS
Chair Tisdale addressed recent news coverage regarding proposed cuts to school crossing guards.
Trustee Bennett Is a member of the City of London Safety and Crime Prevention Advisory Committee
and advised that the recommendation to eliminate nine crossing guards was not brought to the
committee's attention and members and officials were made aware upon the news release.The
Community and Protective Services Committee did not seek input from TVDSB on the
recommendation.
A request was made to discuss the matter at the next City of London -TVDSB Liaison Committee
meeting.
9.DIRECTOR'S ANNOUNCEMENTS -none
10.PUBLIC INPUT
a.South Central London Elementary Accommodation Review Committee
Public Input was received regarding recommendations related to the South Central London
Elementary Accommodation Review Committee.The Schedule of Presenters included individuals
and members from the community representing Aberdeen,Baling and Trafalgar Public Schools.
Trustees were provided opportunities to ask presenters questions of clarification.
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2014 MAY 13 BOARD MEETING
a.Confirmation of Minutes
The minutes of the Regular Board Meeting of 2014 May 13 was adopted on motion of M. Reid,
seconded by G. Hart.
b.Business Arising from the Minutes -none
13.STUDENT TRUSTEES'UPDATE
Student Trustee D.Idibe advised that she facilitated a debate workshop at Discover Gifted held at the
Education Centre on 2014 May 23 held for Grade 8 students.
Student Trustee C.Tully added that she attended the Safe Schools award presentation to celebrate
students from high schools across TVDSB.
Student Trustee Tully also welcomed the incoming Student Trustees in the audience.
14.REPORTS FROM THE ADMINISTRATION
a.Senior Administrative Response to the North-West Oxford Elementary ARC (A.J.Baker,
Thamesford,West Nissouri,Zorra Highland Park Public Schools)
Exec.Officer K. Bushell and Supt.S. Powell presented the Senior Administrative response to the
North West Oxford Elementary Accommodation Review Committee.
In the Annual Pupil Accommodation Report (2012 November 20),Senior Administration
recommended that an Accommodation Review Committee (ARC)be initiated, in the spring of
2013,and that they consider that "A.J. Baker Public School would close and the students would
be consolidated predominantly at Thamesford and Zorra Highland Park Public Schools."
On 2013 January 22,the Thames Valley District School Board authorized the establishment of
the North-West Oxford Elementary Accommodation Review Committee,comprised ofA. J. Baker,
Thamesford,West Nissouri,and Zorra Highland Park Public Schools,In order to study the
accommodation of pupils.
The ARC has completed its process with a final public input meeting held 2014 April 10 after
which the final ARC report was forwarded to Trustees on 2014 April 28.
Senior Administration's recommendations to the Board are reflected in the recommendation
section of this report.It should be noted that timelines stated in the recommendations have been
delayed a year from the Senior Administration's Recommendations presented to the ARC,due to
the Board decision scheduled for the fall of 2014.This one year delay would allow for the
completion of the construction of the proposed accommodation at Thamesford Public School.
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the North-West Oxford Elementary ARC (A.J.Baker,
Thamesford,West NIssouri,Zorra Highland Park Public Schools)-cont'd
Senior Administration presented to the ARC,existingattendance areas and proposed attendance
areas.The proposed attendance areas Identified the consolidation of A.J. Baker PublicSchool
students at Zorra Highland Park Public School and Thamesford Public School. The proposed
changes (effective 2016 -17)would redirect 67 students to Thamesford Public School and 76
students to Zorra Highland Park Public School. No attendance area changes have been
proposed for West Nissouri Public School. The ARC did not make any recommendations with
respect to the suggested attendance areas.
Recommendation 4 disbands the ARC as per the Thames Valley District School Board's
procedure on "Pupil Accommodation and Facility Organization."Appreciation is extended to the
ARC members and the personnel of the Thames Valley District School Board who provided an
invaluable resource to the Committee.The work completed,the time spent,and the careful
deliberations of the members contributes to providing the maximum program opportunities for the
maximum number of students.
The following recommendations from the ARC Report are not included in the Senior
Administration's recommendations or require further clarification;
1.That A. J.Baker Public School remain open.
The projected enrolment and available capacity suggested that a review of A. J.Baker,
Thamesford,West Nissouri,and Zorra Highland Park was warranted.The implications of Full
Day Kindergarten and the approved capital funds for A. J.Baker Public School ensures that
the Capital Funding could be expensed in the most efficient and effective manner to meet the
needs of students.Senior Administration recommends that A.J.Baker Public School close
and the students be consolidated at Thamesford and Zorra Highland Park Public Schools.An
addition to accommodate projected enrolment and provide program enhancement Is
proposed for Thamesford Public School,as well as renovations to create an additional Full
Day Kindergarten classroom at Zorra Highland Park Public School.
2.That all schools in the North-West Oxford Elementary ARC remain open.
See response to #1.
3.That a business case be prepared by the Capital Planning Coordinating Committee and
prioritized by TVDSB for A. J.Baker Public School to have the existing port-a-pak replaced
with a permanent stnicture per memo provided by Capital Planning Coordinating Committee
(North-West Oxford Elementary Arc School Infonmation Profile -Amendments-2013 October
24).
Senior Administration does not support creating a business case and requesting Capital
Priority Funding from the Ministry of Education for a permanent addition to replace the
existing port-a-pak at A.J.Baker Public School should the school remain open.This proposed
project is not viewed as a Capital Prioritygiven the current accommodation issues facing the
Board.The Ministry of Education has identified that priority will be given to business cases
which demonstrate need due to increased student enrolment,building condition (permanent),
or efficiencies through a consolidation of schools.None of these criteria exist for this
proposed business case.
4.That only if the permanent structure cannot be implemented due to Provincial regulation,a
replacement port-a-pak be sourced using existing available Provincial grants and be installed
to replace the existing port-a-pak.
Senior Administration does not support the use of the current Temporary Accommodation
Grant received by the Board to purchase and install a new port-a-pak at A. J.Baker Public
School.
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the North-West Oxford Elementary ARC (A.J.Baker,
Thamesford,West Missouri,Zorra Highland Park Public Schools)-cont'd
The Thames Valley District School Board has a number of schools with greater need for a
port-a-pak due to enrolment pressure and the current number of portables on site,or in order
to minimize the size of the footprint on a small site. It was stated at an ARC meeting that,if
AJ.Baker Public School were to remain open,the existing four unit port-a-pak would be
demolished and three satellite portables from the existing Board portable classroom inventory
would be relocated on site.
5.That A. J.Baker Public School have any modifications required for FDK implementation as
soon as possible,using approved FDK money already targeted by the Province forAJ.
Baker Public School.
Senior Administration does not support any renovations at A. J.Baker Public School for the
implementation of Full Day Kindergarten.The current Kindergarten classroom meets the
Board standards for existing program space for Full Day Kindergarten and would be sufficient
to accommodate the projected enrolment along with the Board's current practice of split
Senior Kindergarten /Grade 1 classes.
6.That a Rural Education Centre (per Zorra Highland Park Rural Education Centre Revised
DraftProposal. 2013 December 09) be established at Zorra Highland Park Public School with
separate entrance and separate washrooms to the Zorra Highland Park Public School
elementary student population.
Senior Administration met with community representatives to learn about and to discuss the
proposed Rural Education Centre at Zorra Highland Park Public School on 2013 December
11. Following a discussion of the community-based proposal at Administrative Council on
2013 December 16,it was determined that the Thames Valley District School Board does not
have the funding for any required facility enhancements of staffing related to the proposal.It
was also discussed that the curriculum connections outlined in the proposal can be
addressed ina variety ofways through classroom-based instruction,guest speakers and field
trips. The community representatives were invited to contact the Capital Planning Co
ordinating committee if they were able to obtain funding for the Rural Education Centre.
Funding has not been secured by the community representatives.As a result,Senior
Administration does not support the establishment of the Rural Education Centre at Zorra
Highland Park Public School.
7.That a committee including representatives from Zorra Highland Park Public School Home
and School, Zorra Highland Park Public School Parent Council and Senior Administration be
formed to agree on all details of the implementation of the Rural Education Centre.
As Senior Administration does not support the establishment of a Rural Education Centre,a
committee to support the implementation of the Rural Education Centre would not be
necessary.
ARC'S Comments on the Accommodation Review Process
Senior Administration appreciates the time spent by the ARC in developing recommendations
surrounding the accommodation review process.These will be taken into consideration as
the Board continues to review its process in keeping with Ministry of Education guidelines;
1.That all information required to support the ARC meeting agendas be supplied with the
agenda one week before the scheduled ARC meeting in order to facilitate the most
effective meetings possible.
2.That the Trustees for the schools in the ARC not be allowed to Chair the ARC as it
removes a possible resource from the community and/or ARC members.
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the North-West Oxford Elementary ARC(A.J. Baker,
Thamesford,West Nissouri,Zorra Highland Park Public Schools)-cont'd
3. That the complete and full rationaleand all information requiredto support the rationale
be made public before the Board vote to start an ARC so that the Board and the
community can understand the fullImplications and reasons for the ARC.
4.That all ARC meeting dates be published in the school newsletters to better facilitate
public input.
5.That if School Information Profiles continue to be a tool used by ARC members,Senior
Administration ensure that they are thoroughly and consistently prepared for all schools
involved.
Cost/Savinas
Thamesford Public School Estimated Cost
Additions and Renovations*$2,500,000
Zorra Highland Park Public School
FDK Renovations*$103,000
Total Cost of Recommendations $2,603,000
*not Including School Renewal items
The proposed enhanced pupil accommodations listed In the Senior Administration's
recommendations are contingent on Ministry of Education Capital funding approval.The
Board must submit detailed business cases to support the requests of this funding and the
timeline for this approval has not yet been determined.
Timeline
ARC report to the Board 2014 April 22
Senior Administration Response to Board 2014 May 27
Public Input to the Board 2014 September 23
Board Decision 2014 October 14
School Closure 2016 June 30*
Renovated Thamesford Public School Opens 2016 September 01*
(Note:*Contingent upon Ministry of Education Approval of Capital Funding)
RECOMMENDATIONS:
1.Contingent upon Ministryof Education approval for Capital Funding that:
1.1 A. J.Baker Public School be closed and declared surplus as of 2016 June 30;
1.2 The students of A.J.Baker Public School be consolidated at Thamesford and
Zorra Highland Park Public Schools as of 2016 September 01;
1.3 Thamesford Public School receive an addition and renovations in order to
accommodate the projected enrolment and program enhancement to bring the
facility to TVDSB standards for the proposed capacity;
1.4 Zorra Highland Park Public School receive renovations for an additional FDK
classroom in order to accommodate projected enrolment;
1.5 The Thamesford Public School attendance area be approved as per Figure 01
effective 2016 June 30.
14.REPORTS FROM THE ADMINISTRATION -cont'd
a.Senior Administrative Response to the North-West Oxford Elementary ARC (AJ.Baker,
Thamesford,West Nissouri,Zorra Highland Park Public Schools)-cont'd
1.6 The Zorra Highland Park Public School attendance area be approved as per
Figure 02 effective 2016 June 30.
2.That a Design Committee be established with the communities affected to assist in the
design of the consolidated Thamesford Public School.
3.That a Naming Committee be established for Thamesford Public School.
4.That the North-West Oxford Elementary Accommodation Review Committee be
disbanded.
Recommendations 1 through 4 were moved by G. Hart,seconded by B.McKinnon.
Senior Administration responded to questions of clarification posed by Trustees.
It was noted that the co-terminus Board is closing St.Joseph's Catholic Elementary School in
Thamesford as a result of declining enrolment.It was questioned whether there is potential for
those students to attend Thamesford Public School and what the enrolment projection would be.
Exec.Officer Bushell believes that there is less than 70 students from St.Joseph's Catholic
Elementary School and that they are proposed to be transitioned to St.Jude's Catholic
Elementary School in Ingersoll.
Exec.Officer Bushell reviewed the capital expenditures and estimated costs for
renewal/enhancements for Thamesford Public School.
The following recommendation was moved by P.Jaffe,seconded by M.Reid and carried:
That recommendations 1 through 3 of the Senior Administrative Response to the
North West Oxford Elementary Accommodation Review Committee be deferred to
the 2014 October 14 Board meeting for consideration.
The following recommendation was moved by P.Jaffe,seconded by M. Reid and carried:
That the North West Oxford Elementary Accommodation Review Committee be
disbanded.
Discussion regarding transportation and bussing for students was discussed.It was noted
that a report would be brought fonward from Southwestern Ontario Student Transportation
Services in September.Information regarding the current bussing situation versus how it wil!
change with the closure of A.J.Baker Public School was requested.Maximum bus times
including the first pick-up time to the last drop off time was also requested to be included in
the report.
The following motion was moved by G. Hart,seconded by T.Grant and carried:
That Senior Administration prepare a supplementary report to the North-West
Oxford Elementary ARC regarding the impact of the administrative
recommendations on transportation costs and travel times for students.
The committee recessed at 9:30 p.m.and reconvened in public session at 9:40 p.m.
15.REPORTS OF COMMITTEES
a.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,2014 MAY5 (5:30 P.M.)
Trustee Bennett referred to the writtenreport ofthe Special Education AdvisoryCommittee as
attached (ItemA)and providedto Trustees inadvance ofthe Boardmeeting.
b.REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE,2014 MAY5 (7:15 P.M.)
Trustee Bennett referred to the writtenreport ofthe Special Education AdvisoryCommittee as
attached (Item B)and providedto Trustees In advance ofthe Board meeting.
c.^REPORTiOF THE CHAIRS'COMMITTEE,2014 MAY 20
-•,-Trustee,Hart referred to the written report of the Chairs'Committee as attached (Item C) and
-"-provided to Trustees In advance ofthe Boardmeeting.
The following recommendations were moved byG. Hart,seconded by J. Bennett and carried:
That an information session for trustee candidates and prospective trustee candidates
be approved and that it be held immediately following the 2014 September 9 Board
meeting and that greetings be extended at 6:45 p.m.
That the Chair of the Board be authorized on behalf of the Board to approve personnel
changes as required during 2014 July and August.
d.FINAL REPORT OF THE TRANSPORTATION AD HOC COMMITTEE
Trustee Grant referred to the written report of the Transportation Ad Hoc Committee as attached
(Item D)and provided to Trustees in advance of the Board meeting.
The following recommendations were moved by T. Grant,seconded by Wl.Reid and carried:
That the establishment of a Transportation Standing Committee be approved.
That the Transportation Ad Hoc Committee be disbanded.
e.REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA
Trustee Hart reported that the committee met in camera from 5:05 p.m. to 6:20 p.m.The
committee discussed confidential legal,negotiations,personal and property matters.
The following recommendations were moved by G. Hart,seconded by T. Grant and carried:
That the motions relating to personal and property matters be approved.
16.COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE -none
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Bennett reminded Trustees that the Children's Safety Village birthday party is being held on
2014 June 1.Everyone Is welcome to attend.
Trustee Hart added that he attended the Safe Schools banquet and acknowledged the community
partners that continue to recognize and support students.
It was confirmed that a school visit has been arranged to visit Trafalgar,Ealing and Aberdeen Public
Schools on 2014 May 29.
21.ADJOURNMENT
The meeting adjourned at 9:53 p.m.on motion of S. Polhill,seconded by R.Campbell.
Confirmed:
chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2014 MAY 27
That recommendations 1 through 3 of the Senior Administrative Response to the North West Oxford
Elementary Accommodation Review Committee be deferred to the 2014 October 14 Board meeting for
consideration.
That the North West Oxford Elementary Accommodation Review Committee be disbanded.
That Senior Administration prepare a supplementary report to the North-West Oxford Elementary ARC
regarding the impact of the administrative recommendations on transportation costs and travel times for
students.
That an information session for trustee candidates and prospective trustee candidates be approved and
that it be held immediately following the 2014 September 9 Board meeting and that greetings be
extended at 6:45 p.m.
That the Chair of the Board be authorized on behalf of the Board to approve personnel changes as
required during 2014 July and August.
That the motions relating to personal and property matters be approved.
That the establishment of a Transportation Standing Committee be approved.
That the Transportation Ad Hoc Committee be disbanded.
Item A
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2014 May 5
5:30 p.m.-7:15 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Easter Seals Society,A.Morse (Chair)R.Culhane,Superintendent of Special Education
Association for Bright Children,Dennis Ensing (+6:50)D.Willaert,Learning Supervisor
Autism Ontario,B. Curry R. Lee,Elementary Principal
Children's Aid Society of London and Middlesex, M.Cvetkovich M.Chevalier,Elementary Principal (+5:39)
(+6:30)T. Birch,Secondary Principal
Chippewas of the Thames,C.Dendias K.Altken,Corporate Sen/ices
Community Living Education Committee,S.Wilson (+7:05)
Epilepsy Support Centre,B.Harvey Guests:
FASD E.LM.O.,W.Conforz!T. Smith,Ontario Parents Advocating for Children with
FASD E.L.M.O.J.St.Croix Cancer
Learning Disabilities Association of Ontario (LDAO),T. Fawdry Learning Supervisor D. Goodwin
Learning Disabilities Association of Ontario (LDAO), B.Wludyka Chair R.Tisdale (+5:45)
Thames Valley Children's Centre,J.Gritzan (+5:36)Supt.S. Powell
Thames Valley Council of Home and School,A. Morell (+5:33)
Trustee J.Bennett
Trustee R.Campbell (-6:15)
Trustee T.Grant
Vanier Children's Services.S.Moore
Voice for Hearing Impaired Children,M.Barbeau
1.CALL TO ORDER
Chair A.Morse called the meeting to order at 5:30 p.m. in the London Room at the Education Centre.
She welcomedand introduced Juanita St.Croix,alternate for FASD E.L.M.O.Network.^
Supt. R.Culhane introduced Learning Supervisor Diana Goodwin whose portfolio includes Parenting
and Family Literacy Centres,Early Years,Arts K-12,Gifted, Vision and Hearing,Equity and Inclusive
Education.
2.CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3.CONFLICTS OF INTEREST -none
4.MINUTES OF THE MEETING FROM 2014 APRIL 7
The minutes were approved as printed.
5.BUSINESS ARISING FROM THE MINUTES OF 2014 APRIL 7
a.Number of Students by Exceptionality and Grade Report Update
Learning Supervisor D. Willaert provided an update on the trends from 2012 onward.(Appendix
SEAC-1)It was noted that there has been a large increase in the number of students that are non
IPRC where no exceptionality has been identified.Itis clear that the needs for these students are
more significant than in previous years specifically for those students with behavioural and mental
health issues.
Early Identification is key and the Board will continue to look at what supports may be needed for
students beginning as early as Full-Day Kindergarten.
6.CORRESPONDENCE -none
N
7.ONTARIO PARENTS ADVOCATING FOR CHILDREN WITH CANCER
Tina Smith of Ontario Parents Advocating for Children with Cancer joined the meeting to provide
background infomrtation and special education needs for students with Cancer.A copy of the
presentation is available on the Board's website at http://www.tvdsb.ca/files/filesvstem/0PACC%20-
%20Mav%202014.pdf.Members may also contact Ms.Smith at tina@tlscounsellinQ.ca or visit
www.opacc.orQ.
8.TVDSB ANNUAL ACCESSIBILITY PLAN
Supt.S. Powell joined the meeting to provide an overview of the Board's Annual Accessibility Plan.
The Board is required to prepare an annual accessibility plan;consult with individuals with disabilities
and to make the plan public in accordance with the Accessibility for Ontarians Disabilities Act
Further information is available at http://www.tvdsb.ca/board.cfm?subpaae=79051.
Supt.Powell sought input from the Committee noting continued feedback is welcomed.
In response to a question,It was noted that the Board is allocated $250k to retrofitall buildings on an
annual basis.Requests are received from school principals and prioritized by student need.
9.NEW BUSINESS
teaming Supervisor D. Willaert provided information regarding Passages:Supporting Students
Through Varied Transitions, an informationfair forfamilies,students and staff on 2014 May 14.
W. Conforzi referred a recent article in the Globe and Mail regarding partial days and voluntary
suspensions for Special Education Students.Discussion ensued with reference to the London Free
Press and the People for Education website.
Board Chair R.Tisdale expressed her concern regarding the impact of informal
suspensions/voluntary withdrawals on students and their families.She requested that the Board
begin tracking theses students at the school level within Thames Valley including informal
suspensions and the number of students currently on a modified absence.It was agreed that the
information would be brought back to the committee.
10.FORUM:ASSOCIATION UPDATES-deferred
11.FUTURE MEETING DATES
Monday,May 5,2014 7:15 pm -09:00 pm
Tuesday,June 03,2014 11:45 am-03:00 pm
Monday,June 23,2014 06:30 pm-09:00 pm
12.FUTURE AGENDA ITEMS
•lEP Report Summary (Annually)
•Alternative Education Update (Fall 2014 - K.Wilkinson)
•Integrated Transition Planning for Young People with Developmental Disabilities
•Parent PDT Video Evaluation (ongoing)
•Parent Reaching Out Grant Request (Annually)
• Informal Suspension and Modified Day Data
13.ADJOURNMENT
The meeting adjourned at 7:15 p.m.by motion.
RECOMMENDATIONS:NONE
ALISON MORSE
CHAIRPERSON
Numberof Students by Exceptionalityand Grade
System Wide Summary
#of Students bv Exceptionality and Grade
JK SK 01 02 03 .04 05 06 07 08 09 10 11 12 Total
Autism 1 9 24 32 34 33 34 44 38 44 44 46 34 73 490
Behavioural 0 0'2 6 21 22 66 52 50 39 34 34 33 S3 412
Blind and Low Vision 0 1 1 4 4 4 4 '2 . 2 2 4 1 6 5 40
Dea&Hard-of Hearing 5 5 11 9 11 14 10 10 15 8 9 18 16 21 162
Developmental Disabili^1 2 13 34 44 56 66 74 84 80 76 94 74 225 923
Gtftedness 0 0 0 1 0 1 140 123 106 118 96 93 92 131 901
Language Impairment 0 1 2 2 5 6 6 10 8 10 8 6 9 7 80
Leaming Disability 0 0 0 1 IS 78 148 228 224 263 312 300 237 489 235S
Mild Intellectual DlsablliV 0 0 0 3 11 16 54 60 75 83 107 108 82 116 715
Physical Disability 0 6 4 14 15 11 13 13 17 9 12 16 15 36 181
Speech Impairment 0 0 1 0 1 1 0 0 0 1 0 0 1 6
Visually impaired 0 0 0 0 0 0 0 0 1 0 0 0 0;0 1
No Exceptionality (Not IPRC'd)G 28 SO 90 174 391 369 309 364 370 401 406 436 '683 4077
Total 13 52 108 196 335 633 910 925 984 1027 1103 1123 1094 '1840 10343
Print Date;11/5/2012 4:40:11 PM
Page 1 of 1
Number of Students by Exceptionality and Grade
School Yean 20122013
System Wide Summary
S of Students by ExceptionaHty and Grade
Autism
Behavioural
Blind and Low Vision
Deaf/Hard-of IHearing
Developmental Disability
Giftedness
Language Impairment
Learning Disabllify
Mild Intellectual Disability
Physical Disability
Speech impairment
Visually Impaired
No Exceptionality (Not iPRC'd)
Total
Print Dale;11/5/20124:40:11 PM
JK SK 01
24
11
13
28 50
13 52 108
02
32
9
34
14
90
196
03 -
34
21
11
44
15
11
IS
174
335
04
33
22
4
14
56
78
16
11
391
633
05
34
66
10
66
140
148
54
13
369
910
06 07
44 38
52 50
. 2
10 15
74 84
123 106
10
228 224
60 75
13 17
309 364
925 984
Effective as ok 11/5/2012 4:40:04 PM
08 09 10 11
44 44
39 34
80 76
118 96
10
263 312
83 107
12
370 401
1027 1103
46
34
18
94
93
300
108
16
406
1123
34
33
16
74
92
297
82
15
436
1094
12 Total
73 490
53 412
40
21 162
225 923
131 901
80
489 2355
116 715
36 181
683 4077
1840 10343
Page 1 of 1
Number of Students by Exeeptiohality and Grade
School Yean 20132014 Effective as of:,5/5/2014 9:10:52 AM
;^^ofStiiWn^by'Ex^p'ti^aiity^^Gradtf •.
:yK^'S)C
ij--j
"p?";";o5-.~",V06""08":ro9^•710;.v;)1'1~;~^2'-,w ^:iX6&"
r-'j—'"8 "L-iir "Ig"nir "'4^-~"47"'"566"
Behavioural 0 i 5 IP "17 31 3P ,67 54 57 54 .32 47 74^5"
"72"""1*^"^Tl"'"^3^••~^-y^:r-^-"^rr-*^2-'\r --gf-
Dea^ahd'Hard'of Heanng _9 14 '6 •^11 14 13 ;14 10 9 14 '9 5 19 20
Developmental Disabiliti-~2^Ti-r
.>w»--IT'1
81 •'^..r 81 ZMZ ~lii"207
Giftedne^0'p :o 1 3 55 '157 144 130"'106 •<15 96 91 10'9'2ipOT~
language impaimenr^r:o--^2 '~W2 "''^r r^-T^'r''^"'~'W •''7^—9^Ts "''5^•^sT"••77^'-
Learning Disability 0 0 0 7 108 195.219 277 272 282 315,299 351 ~2360;
Mil^IniellectuSi^[;DiMEiU^-r-;^-"r"""fr-nr"'•^i46U'^6~"-npp ^J)5"'"^6~"far '?7p5^
Physical Disabilityv 4 7 9 6 13 14 13 13 11"'16 9 11 13 26"ri6s:-
Speech'li^FSrnnent \i ''i ..0;:•?.:-v9--ZX;~iK?•^1":To"—p ^"6^'
Visually ithpiaire'd 0 0 p p 1 p p P 0 1 p p P b ;;
KloExceptionality fNotiPR'e'a)>•e >1 ae>e»a*.»ar .•^"li's"'•*35~"Tas":''IM ,435 gioF "Ml"'PF w ItMj""sW
fosr'"""""-";"^"•••••—-—vv-.'"39,""75 .182"'
-w <*/——•
"mC "'627^''SWv "11 ot^'infos'"io'si":S^3i:ijt^:i«s":i'i;pa5'
Print Date;5/^014 9:10:52 AM Pagel'l of8
Number of Students by Exceptionality and Grade
System Wide Summary
# of Students by Exceptionanty and Grade
JK SK 01 02 03 .04 OS 06 07 08 09 10 11 12 Total
Autism 1 9 24 32 34 33 34 44 38 44 44 46 34 73 490
Behavioural 0 0 2 6:21 22 66 52 50 39 34 34 33 53 412
Blind and Low Vision 0 1 1 4 4 •A 4 2 . 2 2 4 1 6 S 40
Deaf/Hard-of Heving 5 5 11 9 11 14 10 10 15 8 9 18 16 21 162
Developmental DtsabillQr 1 2 13 34 44 56 66 74 84 80 76 94 74 225 923
Giftedness 0 0 a 1 0 1 140 123 106 118 96 93 92 131 901
Language Impairment 0 1 2 2 5 6 6 10 8 10 8 6 9 7 80
Learning Disability 0 0 0 1 IS 78 148 228 224 263 312 300 297 489 2355
Mild Intellectual Disability 0 0 0 3 11 16 54 60 75 83 107 108 82 116 715
Physical Disability 0 6 4 14 15 11 13 13 17 9 12 16 15 36 181
Speech Impairmeitf 0 0 1 0 1 1 0 0 0 1 0 0 1 6
Visually Impaired 0 0 0 0 0 0 0 0 0 0 0 0.0 1
NoExceptionality(Not iPRC'd)6 28 50 90 174 391 369 309 364 370 401 406 436 683 4077
Total 13 52 108 196 335 633 910 925 984 1027 1103 1123 1094 IMOl 10343
PnntDale:11/5/20124:40:11 PM
Page 1 of1
Item B
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2014 May 5
7:20 p.m.-9:15 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Easter Seals Society. A.IVIorse (Chair)R.Culhane,Superintendent of Special Education
Association for BrightChildren, Dennis Ensing D.Willaert, Learning Supervisor
Autism Ontario, B.Curry M.Chevalier,Elementary Principal
Chair R.Tisdale (-8:35)R. Lee,Elementary Principal
Children's Aid Society of London and Middlesex. M.Cvetkovich T. Birch,Secondary Principal
Chippewas of the Thames,C.Dendias K.Aitken,Corporate Services
Community Living Education Committee,S. Wilson
Epilepsy Support Centre, B. Harvey Guests:
FASD E.L.M.O.,W.Conforzi Learning Supervisor D. Goodwin (-8:10)
FASD E.LM.O.J. St.Croix Manager Dr.3.Killip (-8:05)
Learning Disabilities Association of Ontario (LDAO),T. Fawdry Psychologist Dr.C.King (-8:05)
Learning Disabilities Association of Ontario (LDAO),B.Wludyka Learning Coordinator K. Langford (-8:05)
Thames Valley Children's Centre, J. Gritzan Supt.C.Beal (-8:30)
Thames ValleyCouncilof Home and School, A.Morell Manager S. Macey(-8:30)
Trustee J.Bennett
Trustee T.Grant
Vanier Children's Services.S.Moore
Voice for Hearing Impaired Children,M.Barbeau
Regrets:Trustee R.Campbell
1.CALL TO ORDER
Chair A. Morse called the meeting to order at 7:20 p.m. in the London Room at the Education Centre.
2.CONFIRMATION OF AGENDA
The agenda,as amended to move item4.0 to follow item6.0, was approved on motionand carried.
3.CONFLICTS OF INTEREST -none
4.CORRESPONDENCE
Correspondence was reviewed from the following:
Niagara Catholic DistrictSchool Board and Hastings and Prince Edward DistrictSchool Board
regarding their recommendation that new teachers complete Special Education Part I,to ensure
Ontario teachers will be better equipped to meet the needs of all students.
Provincial Parent Association Advisory Committee regarding its request for SEAC members to
complete the online survey regarding Ontario Reg 464/97.The survey is available at
viww.surveymonkey.com/sA^XYNN2Z.
5.INSIGHT UPDATE
Manager Dr. S.Killip of Research and Assessment,Psychologist Dr. C. King and Learning
Coordinators K.Langford and J. McDowell joined the meeting to provide a detailed overview of
Administration of a Cognitive Abilities Test and Gifted Screening for Grade 4 Students.Insight
provides infomiatlon about thinking and reasoning skills related to cognitive abilities. A copy of the
presentation Is available on the Board's website at httD://www.tvdsb.ca/files/filesvstem/lnsiQht%20-
%20Mav%202014.pdf •
6.2014-2015 Preliminary Special Education Budget Update
Supt.C. Beal and Manager S.Macey joined the meeting to present the 2014-2015 preliminary
Special Education Budget.
.V
7.NEW BUSINESS
Chair Morse advised that the Special Education Plan Sub Committee will meet on May22 to discuss
the summary ofail recommendation. The information will be shared withthe Committee in advance
of the June meeting.
8.FORUM:ASSOCIATION UPDATES
•"iThe Children's Aid Society reported that their section classroom has been discontinued and
concerns on how the needs of those students affected will continue to be met.
•The Learning Disabilities Association of Ontario London Region (LDALR)has launched their new
website.They are also hosting a Leadership Conference on 2014 May 28. More information is
available at www.ldalondon.ca.
•Voice for Hearing Impaired Children's annual conference was held on April 24.
• MPP Deb Matthews and members of FASD E.L.M.O.met to discuss next steps for priority issues
and looking to build a regional action plan. A draft copy will be available September 26.
Supt.Culhane advised that TVDSB is celebrating Education Week.This year's theme was Engaging
Minds.The launch was held at Mary Wright Public School as a part of the official opening of the new
elementary school.In addition,there were many open houses at school across Thames Valley.
Chair Morse added that May 5-11 is Mental Health week.
9.FUTURE MEETING DATES
Tuesday,June 03,2014 11:45 am-03;00 pm
Mondav.June 23,2014 06:30 pm-09:00 pm
10.FUTURE AGENDA ITEMS
•lEP Report Summary (Annually)
•Alternative Education Update (Fall 2014 - K.Wilkinson)
•Integrated Transition Planning for Young People with Developmental Disabilities
•Parent PDT Video Evaluation (ongoing)
•Parent Reaching Out Grant Request (Annually)
• Informal Suspension and Modified Day Data
11.ADJOURNMENT
The meeting adjourned at 9:15 p.m.by motion.
RECOMMENDATIONS:NONE
ALISON MORSE
CHAIRPERSON
Item C
REPORT OF THE CHAIRS'COMMITTEE
2014 May 20
12:15 p.m.-1:45 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett G.Hart L.Elliott B.Williams
T.Grant R.Tlsdale (Chair)J.Pratt (+12:15,-1:07)
B.Sonier (+12:15,-12:45)
S.Young (+12:45,-1:07)
1.APPROVAL OF AGENDA
The agenda was amended and approved by motion.
2.CONFLICTS OF INTEREST -none declared.
3.REVIEW AND APPROVAL OF 2014 MAY 27 BOARD AGENDAS/REVIEW OF SCHEDULED
BOARD PRESENTATIONS/REPORTS
The in-camera and public Boardmeeting agendas for2014 May 27 were reviewed and amended.
4.IN CAMERA
On motion the committee moved In camera at 12:16 p.m. to discuss personal Issues and
reconvened in public session at 12:45 p.m.
5.CORRESPONDENCE -none.
6.STRATEGIC PLANNING -none.
7.COMPLIANCE AUDIT COMMITTEE MEMBERSHIP
Itwas reported that six candidates have applied for a seat on the Compliance AuditCommittee.
Director Elliott will reviewthe applications to ensure they meet the criteria as stipulated by the
Municipal ElectionsAct. A report will be broughtforwardto the next Chairs*Committee meeting.
8.INFORMATION SESSION FOR TRUSTEE CANDIDATES
It was suggested that an information session for trustee candidates and prospective trustee
candidates be held to answer questions and otherwise provide Infomiation on the role of trustees
at Thames Valley District School Board.
Through discussion it was detennlned that trustee candidates and prospective trustee candidates
will be Invited to the first Board meeting in September.Greetings from the current Board of
Trustees will be extended prior to the beginning of the meeting at 6:45 p.m.and an infonnation
session will be held Immediately following the Board meeting.
The following motion was moved and carried:
That an information session for trustee candidates and prospective trustee
candidates be approved and that it be held immediately following the 2014
September 9 Board meeting and that greetings be extended at 6:45 p.m.
9.BOARD CHAIR AUTHORIZATION DURING JULY AND AUGUST,2014
Each year the Board authorizes the Chairto approve personnel changes inJuly and August.
The following motion was moved and carried:
That the Chair of the Board be authorized on behalf of the Board to approve
personnel changes as required during 2014 July and August.
10.OTHER BUSINESS
a.Technology
Director Elliott reported the annual cost savings for discontinuing facsimile lines is $3600.
Manager 8.Young joined the meeting to discuss product solutions for replacing the current
netbooks noting it is timely to replace them.
It was determined that technology upgrades be moved fon/vard as a budget initiative with
implementation in December 2014.Ms.Puilam will be asked to determine whether any
current trustee prefers to maintairi their facsimile line for the current year.
b.OPSBA Update
An OPSBA update will be provided at the Negotiations Advisory Committee scheduled for
2014 May 27,1 p.m. in Katherine Harley.Bargaining priorities will be discussed.All trustees
are encouraged to attend.
An OPSBA Committee meeting date was set for 2014 June 3, 6 p.m. to 7 p.m. to receive
Infonnation regarding the OPSBA constitution,AGM policy resolutions and elections.
11.FUTURE MEETINGS
The following Committee meetings were scheduled in the Governor SImcoe Room:
•Tuesday,June 03 3 p.m.
•Tuesday,June 17 12 p.m.
ADJOURNMENT
The meeting adjourned at 1:45 p.m. by motion.
RECOMMENDATIONS:
1.That an information session for trustee candidates and prospective trustee candidates be
approved and that It be held immediately following the 2014 September 9 Board meeting
and that greetings be extended at 6:45 p.m.
2.That the Chair of the Board be authorized on behalf of the Board to approve personnel
changes as required during 2014 July and August.
R.TISDALE
Chairperson
Item D
Meeting:2014May27
Item #:15.d
DISTRICT.SCKOOU OOARD
REPORT TO:BOARD
COWIWIITTEE
Public
Public
In Camera
In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY:Tracy Grant,Trustee SIGNATURE:
SUBJECT:Final Report of the Transportation Ad Hoc Committee
RECOMMENDATION:
1.That the establishment of a Transportation Standing Committee be approved.
2.That the Transportation Ad Hoc Committee be disbanded.
Purpose
Content
To report on the activities and recommendations of the Transportation Ad Hoc Committee
(TAHC).
At the 2012 October 9 Board meeting,trustees approved the establishment of a
Transportation Ad Hoc Committee to review the transportation service agreement.Board
policy and procedures,the Southwestern Transportation System policy and procedures,and
to provide recommendations to the Board.
At the 2012 October 23 Board meeting Trustees Grant,Clark,Tisdale,Hart,McKlnnon and
Bennett were appointed to the Transportation Ad Hoc Committee.
At the 2013 November 26 meeting the Board approved an extension to 2014 May 27 as the
date by which the committee would report.
Key activities of TAHC included:
• A review the TVDSB Transportation Policy #1002;recommended changes were
referred to the Policy Working Group.The policy was updated 2013 February 5.
• A detailed review of the policies and procedures guiding the operations of the
Southwestern Ontario Student Transportation Service (STS)to:
o ensure STS procedures aligned with the previous Board Transportation
Procedure #1002;
o identify areas requiring further discussion or information;and
o make housekeeping revisions.Housekeeping revisions were forwarded to
STS for consideration.A number of the changes were adopted,others are still
under consideration.See Appendix A for a summary of the completed
housekeeping changes.
•Meeting with Trustees of the London District Catholic School Board.
•Meeting with STS.
• A review of the Service Agreement.
The committee recommends the establishment of a Transportation Standing Committee that
meets at least three times annually with the following mandate;
• To provide a mechanism by which trustees may receive and deliver communication
regarding issues related to the transportation of TVDSB students.
• To review the annual Service Agreement and identify budget implications.
•To review each fall the current service levels of STS.
Having completed its mandate,it is recommended the ad hoc committee be disbanded.
We build each student's tomorrow,every day
Cost/Savings
Timeline Immediate
Appendices Appendix A:Completed Review of STS Policies and Procedures
Relation to Commitments:
• Putting students first.• Activelyengaging our students,staff, families and communities.
• Recognizingand encouraging leadership in all its forms. • Beinginclusive,fair, and equitable.
• Ensuring safe,positive learning and working environments.•Inspiring new ideas and promoting innovation.
^Taking responsibility for the students and resources entrusted to our care.
APPENDIXA:Completed Review of STS Policies and Procedures
STS Policy #TOPIC
COWIIVIITTEE RECOMMENDATIONS/
COMMENTS
STATUS
Introductory
Page
That STS amend their mission statement to reference Thames
Valley District School Board and the London Catholic District
School Board.
STS agreed to make the change.
1.1 Responsibilities of
the Bus Companies
That the STS policybe amended such that letters of concern to be
maintained on file.
STS clarified that complaints regarding bus
companies are tracked by STS.
1.2 Responsibilities of
Bus Driver
The responsibilityofthe bus driver to report concerns/hazards to
the Operator/STS was not cleariy delineated inthe policy.
STS reported that the obligations of the bus driver
Inthis regard are fully covered in the Employee
Handbook.
3.1 Use of Video
Cameras on
School Purpose
Vehicles
That the STS policy be amended to read:
'Any material recorded on video is for the exclusive use of
Southwestern Ontario Student Transportation Service ('STS")and
fhft mfimhfir .school hoard.s or for anv other use renulred bv
law"
STS agreed to make the change.
3.4 Special Request to
Bus Driver or Bus
Company
That the STS policies be amended such that special requests are
reported to STS from the Bus Company (as reported to them by
the bus drivers).
The Implementation of GPSs on the buses will
provide STS with Information regarding any non-
approved routes/stops taken by bus drivers.
3.9 Selection of Bus
Stop Locations
That the STS policy be amended such that the opening statement
under Procedure reads:
*When determining a school bus stop location,STS may consider
multiple factors and the cumulative affect which occurs when more
than one factor Is oresent Factors considered include,but are
not limited to the followina:"
STS agreed to make the change.
3.11 Duration of Bus
Ride
Discussion centered on the maximum amount of time on the bus
for students.It was noted that time is counted as time on tiie bus
and not time waiting for Uie bus.
For designated schools:STS confirmed that the
maximum time on bus is 70 minutes;maximum wait
time at school is 15 minutes.It was recognized that
program students may exceed maximum ride times.
Statistics regarding average duration of bus ride
and bBvel distance to bus stop were received by
the committee.Additional information was
requested;it will be provided to the proposed
Transportation Standing Committee.
3.16 Accessibility
Standards for
Customer Services
That STS review this section to ensure it is cross referenced and
consistent with section 3.5 re:permanent^emporary disability
STS confimis they are compliant with AODA as it
relates to individual transportation plans
5.2 Inclement Weather
Causing School
Bus Delays and/or
Cancellations
That tiie STS procedure be amended to add the following
statement to Uiis section:
The Board is not responsible for expenses incun^d by ti^e family
when b^nsportation is delayed/cancelled in the morning or
initiated before the end of the school day."
STS agreed to make the change.
5.6 School Bus
Accident
Management
under Procedure,2""line,change 'state holders*to 'stakeholders'STS agreed to make the change.
6.2 Review of Distance
Calculation
The committee queried about the product currently in use to
measure distance.
STS reports tiie product cun-entiy used to calcuiate
distances meets their needs;a new product is not
recommended at this time.
7.1 Accessible Student
Transportation
That the STS procedure be amended to read:
'STS may make specialized transportation arrangements for
students who have been identified and approved by the School
Board as either
-Having a permanent....;or
- Being placed..*
STS agreed to make tiie change.
7.4 Application for
Specialized
Transportation
Discussion centred on assistance to students caoying equipment
on and olf the bus (wheelchairs,walkers,car seats or any other
special equipment)
STS clarified that bus drivers are not required to
assist;the student is expected to have an
assistant/parent/EA to provide assistance.