11/25/2014 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2014 NOVEMBER 25,7:02 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2014 November 25 in the Board Room at the Education Centre,
meeting In public session at 7:02 p.m.The following were In attendance:
TRUSTEES ADMINISTRATION AND OTHERS
R.Tisdale (Chair)P.Jaffe L.Elliott K.Wilkinson
J.Bennett B.McKinnon K.Dalton K.Bushell
R.Campbell E.Muellejans J.Pratt B.Williams
D.Clark G.Osih R.Culhane K.Young
J. Coghlln (-10:25)S.Polhill M.Deman K.Aitken
T.Grant M.Reid K.Edgar
..J.Todd L.Griffith-Jones Guests:
Regrets:G. Hart,S.Hughes P.McKenzie (-11:00)
W.Huff D.Macpherson S.Killip (-10:55)
M. Moynihan
B.Moore (-9:30)
V.Nielsen D.Kettle (-9:30)
S.Powell N. Mitchell (-9:30)
B.Sonier N.Cutler (-9:30)
1.CALL TO ORDER
Board Chair R.Tisdale called the meeting to order at 7:02 p.m.
2./3.O CANADA AND SPECIAL MUSICAL PRESENTATION
The appreciation of the Board was extended to Lord Roberts French Immersion Public School Choir
fortheir performance and to Conductor Susan Whitehead for leading in the singing of 0 Canada and
perfomning three musical selections.
4.APPROVAL OF AGENDA
The agenda was approved on motion of P.Jaffe,seconded by T.Grant.
5.OFFICIAL RECORD
B.Williams,Supervisor, Corporate Services, read the following official record intothe minutes:
"We regret to record the death of Logan Little,a 16 year old student at Glencoe DistrictHigh
School,on 2014 November 22."
6.RECOGNITIONS
a.Outgoing Trustees D.Clark,J.Coghlln,T.Grant and W. Huff
Trustees Donna Clark,Jennifer Coghlln,Tracy Grant and Warren Huffwere recognized for their
contributions to public education and the Thames Valley District School Board. They were
presented with a commemorative gift In appreciation for their years of service on the Board and
their service to students of Thames Valley.
7.CONFLICTS OF INTEREST -none declared
8.CHAIR'S ANNOUNCEMENTS -none
9.DIRECTOR'S ANNOUNCEMENTS
Director Elliott highlighted the successful Innovation Fonim held at H.B.Beat Secondary School on
2014 November 13 and 14 with guest speaker Tony Wagner.She thanked Associate Director K.
Dalton, Supt. D. Macpherson, Principal P. McKenzieand the InnovationCommittee for their work. A
report will be brought to the Board in the New Year.
9.DIRECTOR'S ANNOUNCEMENTS -cont'd
Supt. Macpherson added that the event was inspiring and cognitively liberating. Principal McKenzie
echoed TonyWagner's message of the importanceof play,passion and purpose. He reported that
students,community members, staff and trustees engaged in a well-rounded conversation. The
following v\6eo-Innovate,Collaborate, Think was presented:
httDs://www.voutube.com/watch?v-2uQlnR9Z818
10.CHAIR'S VALEDICTORY ADDRESS
Chair Tisdale presented the following valedictory address:
"Ithas been my honour and privilege to serve as the Chairperson for the Thames ValleyDistrict
School Board forthe last year. Iwishto thank our staff, our students,their parents and guardians,
and allour community members who support us in our mission.
I want to offer a special thank you to all the parents,staff, and community members who
participate on our Board committees and who participate and volunteer in our schools.Your
contributions are truly valued and appreciated.
1also want to take this opportunity to thank Director Elliott for her system leadership,and her
support for the role of trustees.
1want to thank my fellow trustees for your support over the past year,and for four years or more
for some of you, your dedication and hard work to our system.For those of you who are
continuing in the role for another term, 1am looking fopArard to continuing to work alongside you
as we strive to do the best for our students.
For those of you who are leaving, you will be missed.Each trustee brings their own unique
skillset and strengths to the role.
1 have truly valued Trustee Warren Huffs contributions,and his ability to vocalize and to educate
the needs and issues facing our First Nations students.
Trustee Clark, 1 have appreciated your legal acumen and expertise,your risk management
passion,dedication and love for students.
Trustee Coghlin,not only were you a fantastic Academic Advisor in post-secondary,but for
somebody who said when we talked about Board committees:"Anything but numbers...I don't do
numbers"-and when we talked about budgets,you said:"No way, no how" - you have done a
wonderful job over the past number of years leading this Board through a number of balanced
budgets that meet the needs of our system.
To Tracy Grant,who 1 had the privilege of working with as a parent,and as a trustee for a number
of years,you will be truly missed.1think I have enjoyed most the opportunities and the moments
when we have disagreed,and when we have been able to learn from each other and to push
back in a safe,welcoming environment.
In my Inaugural Address 1 stated that,"It is now time for us to live the commitments"and I
expressed my belief that actions speak louder than words.
During this past year we have taken concrete steps to address some of the commitments we
have made to the Thames Valley community.
As a first step toward inspiring new ideas and promoting innovation,we hosted a Community
Innovation Forum where schools teams came together to bralnstonm new and unique ways to
improve student achievement and programming.1 can't wait to see where the infonnation and
ideas generated will take us in the future.
10.CHAIR'S VALEDICTORY ADDRESS -cont'd
As part of our commitment to being inclusive, fair and equitable,we developed a tool to be used
when reviewing or drafting Board policies and procedures that would ensure that the documents
we were preparing and creating could be evaluated using an equity lens.
I am very proud of our student trustees and the work that they do. 1 am pleased at the
opportunities that we have inthis Board to support our youth in their advocacy roles. You can go
anywhere across Thames Valley and see examples of our students who are exceling in
leadership opportunities and who are making a difference not just intheir schools,but also intheir
broader communities.We need to continue to support and encourage our students to speak out,
to speak up,and actively participate.
In the past year we have continued to support our parents and the important role of parent
involvement through our work with the Thames Valley Parent Involvement Committee.Iknow that
we will continue to find ways to support our Thames Valley Parent Involvement Committee,our
School Councils and our Home and School Associations,as well as other parent groups that are
out there.
Under the Board's commitment to taking responsibility for the students and resources entrusted
to our care,we recognize the importance of providing access to resources,technology and
experiences that meet students'strengths and needs.In an effort to ensure that we are preparing
our students for 21st Century Learning,staff held a number of public input forums to garner
infonrtatlon from all stakeholders regarding the technological needs of our system and students.I
am looking fonward to an updated Information Technology Strategic Plan that incorporates the
input from across Thames Valley and will lead our students into the future.
These are just a few examples of how we are living the commitments.There Is still much work to
be done,and 1 am confident that both the Board of Trustees and staff across the system will
continue to live the commitments and continue to build each student's tomorrow,every day.
Thank you very much for your support over the past year."
The following motion was moved by P.Jaffe,seconded by T.Grant and carried;
That the Chairperson's Valedictory Address be recorded In the minutes.
11.ADMINISTRATIVE PRESENTATIONS -none
12.MINUTES OF THE 2014 NOVEMBER 11 BOARD MEETING
a.Confirmation of Minutes
The minutes of the Regular Board Meeting of 2014 November 11 was adopted on motion of
0.Clark,seconded by M.Reid.
b.Business Arising from the Minutes -none
13.STUDENT TRUSTEES'UPDATE
Student Trustee G. Osih reported he attended the Innovation Forum at H.B. Beal Secondary School
on November 13 and was inspired by guest speaker Tony Wagner.
Student Trustee E.Muellejans added that he is proud to be a student of TVDSB,as the Board
explores new ideas for innovation.He reported that students appreciate knowing their input is valued
at the Board level.Innovation will continue to be discussed at the next Student Advisory Council
meeting in February.
14.REPORTS FROM THE ADMINISTRATION
a.Annual Pupil Accommodation Report
Exec. Officer K. Busheil and the Capital Planning Committee presented the Annual Pupil
Accommodation Report (Item 14.a) to fulfill TVDSB's requirement In keeping with the Board's
Pupil Accommodation Planning Guiding Principles.This report provides is intended to provide a
yearly review for Trustees of changes in enrolment;to summarize and highlight the effects of
accommodation changes accomplishedthroughthe capital planning process; to recommend next
steps to address ongoing pupil accommodation and programming issues; and to publicly
announce potential opportunities for facility partnerships and co-build capital construction
projects.
The following recommendationswere movedby M.Reid,seconded byJ. Toddand CARRIED:
1. That,effective immediately,a Holding Zone be created for subdivision plan 39T-14504,
the Richardson Lands Initial Proposal Report,and the 3614/3630 Colonel Talbot Road
Initial Proposal Report, Identified as development numbers 13, 14 and 15 on FIGURE
PE09-1,and the Holding Zone be designated to White Oaks Public School as a Holding
School.
2.That,effective immediately,a Holding Zone be created for subdivision plan number
39T-MC1401,identified as development number 17 on FIGURE PE16-1,and the Holding
zone be designated to Vaileyvlew CentralPublicSchool as a Holding School.
3.That an Attendance Area Review be conducted to revise Westminster Central Public
School,Summerside Holding Zone at Fairmont Public School,Summerside Holding
Zone at Tweedsmuir Public School,Summerside Holding Zone at Princess Elizabeth
Public School,in order to create an attendance area for the New Southeast London
Public School as per FIGURE PE06-2.
4.That the following schools be approved for potential Facility Partnerships:
•Knollwood Park,Trafalgar and Zorra Highland Park Public Schools;
•Arthur Voaden,B.Davison,Clarke Road,College Avenue,Montcalm,Saunders,
West Elgin,and Westminster Secondary Schools,Ingersoll District Collegiate
Institute,Glencoe and North Middlesex District High Schools.
5.That the following proposed capital construction projects be approved for potential
co-build Facility Partnerships:
•New Northeast London Elementary School
• New Northwest London Elementary School
•New Southeast London Elementary School
•Masonville Public School -Addition &Renovation
Clarification on holding zones and school capacity was discussed.Projected enrolment,
facility and program space,rate of development in the area,census and demographics of the
area is considered when determining a holding zone.There is no net increase of students to
these areas rather,students are migrating from others areas of Thames Valley.
In response to a question,it was noted that a meeting will take place in the New Year with the
Mayor of Middlesex and local developers to project yields to move fonA/ard with a business
case for submission to the Ministry of Education for this area.
New accommodation review guidelines will be released in the New Year.Given new policies
and procedures will need to be developed no new accommodation reviews were
recommended for next year.
14.REPORTS FROM THE ADMINISTRATION -cont'd
Moving fonn/ard,it was confirmed that meetings with municipalities will be scheduled in the
New Year to collaborate and share mutual concerns.Agreements will be reviewed and
discussed at that time. All municipalities affected by holding zones were sent a copy of the
Annual Pupil Accommodation report.
In regards to the accommodation review decisions made by Trustees in 2014,it was
suggested that further discussion be referred to the Chair's Committee.
b.Safe Schools and Student Well-Being Survey
Supt.K.Edgar and Dr.8.Killip of Research and Assessment presented a detailed overview of
the Safe Schools Surveys:Then, Now, Future (Item 14.b) via PowerPoint presentation.A Q&A
followed the presentation.Trustees made several suggestions for better understanding the data
related to feelings of inclusion and identification of things that happened to students.
It was agreed that the information would be shared and discussed at the next Student Advisory
Council for student feedback with support from Research and Assessment.
A motion to sit past 11:00 p.m. until 11:30 p.m.was moved by T.Grant,seconded by R.Campbell.
15.REPORTS OF COMMITTEES
a.Report of the Special Education Advisory Committee,2014 November 4
Trustee J.Bennett referred to the written report of the Special Education Advisory Committee
(Item 15.a)and provided to Trustees in advance of the meeting.There were no
recommendations.
b.Report of the Audit Committee,2014 November 11
Trustee T.Grant referred to the written report of the Audit Committee (Item 15ib)and provided
to Trustees in advance of the meeting.The following recommendations were moved by T.Grant,
seconded by S. Polhill and CARRIED:
That the 2013-2014 Internal appropriations of accumulated surplus available for
compliance of $3,742,592 and $406,570 for Thames Valley Education Foundation as
outlined In Chart 1,be approved.
That the 2013-2014 Audited Financial Statements be approved.
That the Board submit the Summarized Annual Report of the Audit Committee for
the year ended 2014 August 31 to the Ministry of Education.
c.Report of the Thames Valley Parent Involvement Committee,2014 November 13
Trustee B.WIcKinnon referred to the written report of the Thames Valley Parent Involvement
Committee (Item 15.c) provided in advance of the meeting.There were no recommendations.
d.Report of the Transportation Advisory Committee,2014 November 11
Trustee B. McKinnon referred to the written report of the Transportation Advisory Committee
(Item 15.d)provided in advance of the meeting.The following recommendation was moved by B.
McKinnon,seconded by T.Grant and CARRIED:
That the mandate of the Transportation Advisory Committee be as follows:
The committee meets at least three times annually to:
•Provide a mechanism by which trustees may receive and deliver
communication regarding issues related to the transportation of TVDSB
students.
•Review the annual Service Agreement and identify budget implications.
•Review each fall the current service levels of STS.
15.REPORTS OF COMMITTEES-cont'd
d.REPORT OF THE TRANSPORTATION ADVISORY COMMITTEE -cont'd
The committee will meet once annually with the coterminous Board.
The Committee consists of three members representing the broad geography
of the Thames Valley District School Board.
e.Report of the Committee of the Whole -In Camera,2014 November 25
Trustee T.Grant advised that the committee met in-camera from 5:10 p.m. to 5:34 p.m.where
confidential personal and propertymatters were discussed. The following recommendationwas
moved by T. Grant,seconded by 8.Polhill and CARRIED:
That the motion relating to personal matters be approved.
16.COMMUNICATIONS
a.ONTARIO PUBLIC SCHOOL BOARDS'ASSOCIATION (OPSBA)UPDATE
Trustee Grant reported that the Agenda forthe upcoming Board of Director's meeting has been
distributed. A communication was sent to all trustees regarding inputfor the Program Working
Group.
17.NOTICE OF MOTION -none
18.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
19.ADDITIONAL ITEMS -none
20.QUESTIONS/COMMENTS BY MEMBERS
Trustee Polhill requested that consideration be given during the budget process to ensuring equitable
provision of quality education to rural schools.
21.ADJOURNMENT
The meeting adjourned at 11:20 on motion of D. Clark,seconded by T.Grant.
Confirmed:
Chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2014 NOVEMBER 25
That the Chairperson's Valedictory Address be recorded in the minutes.
That,effective immediately,a Holding Zone be created for subdivision plan 39T-14504,the
Richardson Lands Initial Proposal Report,and the 3614/3630 Colonel Talbot Road Initial Proposal
Report,identified as development numbers 13,14 and 15 on FIGURE PE09-1,and the Holding Zone
be designated to White Oaks Public School as a Holding School.
That, effective immediately, a Holding Zone be created for subdivision plan number 39T-i\/lC1401,
identified as development number 17 on FIGURE PE16-1,and the Holding zone be designated to
Valleyview Central Public School as a Holding School.
That an Attendance Area Review be conducted to revise Westminster Central Public School,
Summerside Holding Zone at Fairmont Public School,Summerside Holding Zone at Tweedsmuir Public
School,Summerside Holding Zone at Princess Elizabeth Public School,in order to create an
attendance area for the New Southeast London Public School as per FIGURE PE06-2.
That the following schools be approved for potential Facility Partnerships:
•Knollwood Park,Trafalgar and Zorra Highland Park Public Schools;
•Arthur Voaden,B.Davison,Clarke Road,College Avenue,Montcalm,Saunders,West Elgin,and
Westminster Secondary Schools,Ingersoll District Collegiate Institute,Glencoe and North
Middlesex District High Schools.
That the following proposed capital construction projects be approved for potential co-build Facility
Partnerships:
• New Northeast London Elementary School
•New Northwest London Elementary School
• New Southeast London Elementary School
•Masonville Public School -Addition &Renovation
That the 2013-2014 internal appropriations of accumulated surplus available for compliance of
$3,742,592 and $406,570 for Thames Valley Education Foundation as outlined in Chart 1,be approved.
That the 2013-2014 Audited Financial Statements be approved.
That the Board submit the Summarized Annual Report of the Audit Committee for the year ended 2014
August 31 to the Ministry of Education.
That the mandate of the Transportation Advisory Committee be as follows:
The committee meets at least three times annually to:
• Provide a mechanism by which trustees may receive and deliver communication
regarding issues related to the transportation of TVDSB students.
•Review the annual Service Agreement and identify budget implications.
•Review each fall the current service levels of STS.
The committee will meet once annually with the coterminous Board.
The Committee consists of three members representing the broad geography of the Thames
Valley District School Board.
That the motion relating to personal matters be approved.
QISTRICT SCHOOL BOARD
REPORT TO:BOARD X Public In Camera
COMMITTEE Public In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Kevin Bushell,Executive Officer
Facility Services and Capital Planning
SIGNATURE:
SUBJECT:,ANNUAL PUPIL ACCOMMODATIdN REPORT
Date of
Meeting:
Item#:14.a
2014 November 25
RECOMMENDATIONS;1.THAT,effective immediately,a Hojding Zone be created for subdivision plan
39T-145d4,the Rjciiardson l.ands lnitiarProposal:Report,and tiie 3614/3630
Colonel t^ibpt Road Initial ProposarReport,identified as development
''numbers 13,j14 and IS on FIGURE pi09-i,and the:Holding Zone be
designatedito Wliite dales Public School as a Holding School.
2.THAt.effective immedlately,a HoldingiZone becreated forsubdivisionplan
inumber 39T-MCl4oi„iidentifiied as development number 17 on FIGURE PE16-1,
and the Holding zone be deslgnated to ValleyviewCentral Public School as a ,
Holding School.
3. THAT an Attendance Area'Review be conducted to revise Westminster Central
Public Schooli Sumrnerejde Holding Zone at Fairmont Public Schopi,
:Summer^ide Holding Zoneat Tweedsmuir Public School,Summerside Holding
Zoneat Princess Elizabeth Public School, inorder to create an attendance
area for the New Southeast London:Public School as per FIGURE PE06-2:
4.THAT the following schools,be approved for potential Facility:Partnersh|ps:^
,•Knoilwood Park,Trafalgar and Zorra Highland iPark Public Sciiools;
•Arthur Vpaden,B.Davison,Clarice Road,College Avenue,Mbntcaim,,
Saundisre,West Elgin,and Westmihster Secondary Schools,Ingersoir
District Collegiate Institute,Glencoe and North Middlesex District High
,'"'"l 'Schools.^.
5.THAT the following proposed'capital construction projects tie approved for
potential co-build Facility Partnerships:
•New NprtheastLondon Elementary School
•New Northwest London Elementary School
• New Southeast London Elementary SchppI
•Masonville Public School -Addition &Renovation V
Purpose To fulfill the Thames Valley District School Board's (TVDSB)requirement that Administration provide a
report annually on pupil accommodation in keeping withthe Board's Pupil Accommodation Planning
Guiding Principles. This report is Intended to provide a yearly review for Trustees of changes In
enrolment;to summarize and highlight the effects of accommodation changes accomplished through the
capital planning process;to recommend next steps to address ongoing pupil accommodation and
programming issues;and to publicly announce potential opportunities for facility partnerships and co-
bulld capital construction projects.
Content CAPITAL PLANNING INITIATIVES
Since February 2006 through capital planning Initiatives,approximately 65,500 students at 138 schools
have/or will have realized program enhancements,upgraded accommodations,construction of purpose-
built space for FDK students,and general improvements to their educational facilities (see Appendix A).
These Initiatives include:
• 9 new schools
•59 additions and/or renovations to existing facilities
•28 FDK additions /renovations
•10 conversion of schools
•41 school closures
• 251 portable reductions
To accomplish these initiatives,the Board has undertaken 27 Accommodation Review Committees
(ARCs)as well as the French ImmersionAccommodation Plan which involved 112 schools. To date,
$333M has been expended to fund these initiatives and has resulted in consolidation savings of
approximately $10.2l\/l per year.These savings are generated from Board,Ministry,and staff
redeployment savings.
The Impactofthe capital planning Initiatives on the system has allowedthe Board to Invest these
savings to become more efficient,enhance and maximize program,and Improvefacilities.These
initiatives have had a direct impact on students'leaming,staff work places,and school communities.
PROGRAM ENHANCEMENTS
Program enhancements,throughcapital planning initiatives,have created a positive impactonthe
leamingenvironmentforourstudents. Enhancements to natural lighting,accessibility,display spaces,
heatingand ventilation,as wellas the physicallayout In renovated and newly-bullt schoolsettings have
improved the opportunities forstudents to focus on collaborative,experiential and inquiry-based leaming
through the optimal use ofall spaces in the school.
21st Century Leaming
Ourstudents are growing up in a societythat is immersed in technology.As an educationalsystem, itis
critical thatwe provide learning opportunities in which students can use technology tosupporttheir
learning.The Information and Communications Technology StrategicPlanfor 2015-18 includes the
following priorities:
•Increased use of mobile and cloud-based technologies;
•Provision of a robust infrastructure;
•Support for a learning organization;
• Implementation of an enhanced communication system;
•Exploration of emerging technologies.
Facility enhancements related to infrastructure provide opportunities forstudents to access the
technology they need In order to thrive ina technologically-driven society.
Elementary Panel
Throughthe capital planning process, the Boardhas expanded and accommodated the Instrumental
Music Program Library Resource Centres and Gymnasia/Activity Rooms, and introducedGeneral Arts
rooms inallnew or renovated elementary schools. Usingthe Board's approved Program Standards,all
new or renovated schools now meet this standard which has provided equity of programming to all
schools that have been involved in ARCs where consolidation has been approved,or where the school
has been involved ina major capital project. Itshould be noted that Administration has maximizedthe
use of FDK accommodation fundingto improveprogram space where possible byconverting existing
space for FDK classrooms and construction specialized program such as Learning Commons,
Gymnasia,Developmental Education Centres,etc.
Learning Commons
When the opportunity exists, Learning Resource Centres will be redesigned into Learning Commons.
These areas will serve as integral hubs of learning where students and staff will be able to access digital
technologies in addition to traditional print materials.Students and staff will be able to:
Access and create information through the use of mobile technology devices;
Collaborate with peers and global citizens in inquiry-based learning using Self-Organized Learning
Environments (SOLEs);
Engage in problem-solving,media production,and design and construction.
The Learning Commons space will consist of several areas:
Bright spaces inwhich mobile computer units,shelving,and tables wili allow efficient and flexible
use of the space;
"Connect Spaces"Inwhich students,staff and visitors have access to wireless conductivity In order
to learn collaboratively and connect with the global population;
"Communication Spaces"which provide multiple large,visual displays which facilitate wireless
interaction between participants;
"Maker Spaces"in which hands-on learning areas provide opportunities where student theories are
tested,designs are improved,and discoveries are celebrated;
"Creative Spaces"in which students create and stream multimedia presentations to a variety of
locations and audiences within and beyond the school;
"Collaborative Spaces"inwhich Self-Organized Learning Environments (SOLEs)provide spaces for
students to inquire and discover,with the support of their peers.
Outdoor Learning Environments
The opportunity for students to learn about,and through,the environment is an integral component of
the curriculum.As a result of this focus on leaming in outdoor learning environments,there have been
significant improvements to the outdoor settings in many of our schools.From tree plantings,gardens
and habitat areas,to outdoor classrooms,planting boxes,and compost areas,school ground greening
projects engage our students through enhanced curriculum and dynamic play spaces that increase
environmental awareness.TVDSB encourages schools to pursue projects that involve designing for
shade,energy conservation,and creating natural learning environments.In schools where outdoor
learning spaces are being created,the benefits provide learning opportunities for students in all grade
levels. To date, over 80 schools have been built,or are In the process of buildingschool ground
greening spaces.
Secondary Panel
The Board has improved programming in secondary school facilities which have been involved in an
ARC or major capital construction program.The Board has also embarked on the renewal of secondary
school science labs and a renewal program for technology spaces.In 2014-15,the Capital Planning
Co-Ordinating Committee proposes to continue the science lab renewal at the remaining secondary
schools not renewed to date.
Emphasis Technology Programming
Emphasis Technology programming is now offered at six (6)secondary schools through the Board at
Strathroy District Collegiate Institute,Arthur Voaden,College Avenue,Clarke Road,Montcalm and
Saunders Secondary Schools.The nine (9)areas of Emphasis Technology are:Exploring Technology,
Manufacturing,Construction,Transportation,Tourism/Hospitality,Communication Technology,
Hairstyling /Aesthetics,Health Care,and Green Industries.Emphasis Technology programming
provides the opportunity for all types of learners to explore various technologies through experiential
learning and through the application of theory in real-life contexts.
Developmental Education at the Secondary Level
With the growing number of students with significant special education needs who are registered in
Developmental Education programs at the secondary level, it is necessary to make capital investments
In schools with designated Developmental Education Centres.Proposed future capital expenditures at
the secondary level to support Developmental Education programming will Include renovations to
existing Development Education Centres.
ENROLMENT
The TVDSB sen/Ices an area of over 7,000 square kilometres,including the cities of London,Woodstock
and St.Thomas,as well as the counties of Elgin,Middlesex and Oxford,and their associated
populations.While the population of these areas is expected to Increase,the TVDSB continues to
experience an overall decline In enrolment due to a general trend toward fewer children per family
(Ministryof Finance,2012;Statistics Canada,2011).
This decline in enrolment Is not distributed evenly across the TVDSB.Some suburban communities,
especially inLondon,St.Thomas and Woodstock, have had significantgrowth intheir populationof
school age children resulting in some over-capacity schools as well as under-capacity schools.
These issues present new challenges to the enrolment projection process.However,the continued use
ofGeographic Information Systems (GIS),Canadian census data, and livebirthnumbers, and the use of
School Planning Software (SPS)provides the TVDSBwith a comprehensive range of tools for enrolment
projections, tracking development,and the analysis of population trends.
Elementary
Elementary FullTime Equivalent (FTE)enrolment In the TVDSB has declined annually from 53,509.60 in
1999-00 to 45,470.79 in the 2010-11 school year (see Appendix B.1).Since 2011-12,elementary FTE
has experienced marginal increases and is expected to increase to 50,998 forthe 2014-15 school year,
according tothe preliminary October 31®'student count as submitted by schools.This isan increase of
361 FTE enrolment over the previous year. Two of the components contributing to this occurrence are
the general growth inintake fromFullDay Kindergartenand the continued popularityofthe French
Immersionprogram. This growth has been offset bythe large number of pupilsinintermediate grades
leaving the elementary system. Projectionsforthe elementary panel indicatesmall increases continuing
until the 2019-20 school year.
In January 2014,the London District Catholic School Board (LDCSB)changed theirelementary
admission criteria concerning baptism,allowing admission ofa studentwhohas been baptizedorwho
has oneparent having been baptized Roman Catholic.An analysis ofpastand current JK entry of
students,compared with Ministry of Finance 0-4yearsofage projections and live birth data,has shown a
reduction In the our Board share of the JKs for the 2014-15 school year.
Secondary
Since the peak in 1999-00,TVDSB has experienced a decline in secondary enrolment (see Appendix
B.2).This decline Is duetoa number of factors including the elimination of grade 13/OAC,the34 Credit
Threshold,anda general demographic trend toward fewer children per family (Ministry of Finance,2012;
Statistics Canada,2011).The preliminary October31 studentcount Indicates a further reduction in FTE
to 22,989.28for2014-15. Thisis a decrease of617.13 FTEenrolment from the previousyear. This
trendis projected to continue through to 2018-19 after which enrolment numbersare expectedto
stabilize.Even with this anticipated stabilization enrolment,numbers at the secondary levelare not
expected to reach the levels experienced In the late 1990s.
As secondary school enrolments shrink,program viability becomes increasingly problematic.Funding
and staffing are linked directly to enrolment.The Ministry of Education allocatesthe majority ofschool
Board revenue based on student enrolment numbers.Smaller secondary schools are challenged in
offering a variety ofcourses,leading to multiple post-secondary designations,fortheirstudents.
Fewer students also results In expanded operating expenses,as the TVDSB must maintain buildings
withsignificantempty pupilplaces. The size ofthe school effects program viability and the costs
involved to operate several smallerschools spread overa widegeographicalarea as opposed to one
school with a larger enrolment.
Summary
Overall,the preliminary projections as shown inAppendix B.3Indicatethat TVDSB will continue to
experience a decline intotal FTE enrolment until the 2017-18 school year. For 2014-15,TVDSB will
experience a decrease In enrolment of256.13 FTEoverallfrom2013-14.These projections will continue
to be analyzed bythe Capital Planning Co-OrdlnatingCommittee (CPCC) as they represent the changes
and challenges facing the TVDSB In the upcoming school years.One of these challenges Is suburban
development in selected areas across TVDSBresulting in the need for new Holding Zones untilcapital
funding can be provided for additional student accommodation.Increases In student enrolment from
these areas are offset by decline InFTE enrolment In some of our urban core and rural elementary
schools.To secure capital funding for these growth areas,the TVDSB Is actively tracking new
development by working closely with Municipalities,their planners and developers to secure accurate
forecasts required for the completion of capital business cases to the Ministry.
STUDENT ACCOMMODATION
Surplus Accommodation
TVDSB continues to operate approximately 1.3 million square feet of empty space,which corresponds
to 11,904 empty pupil places,based on the 2013-14 Enrolment vs.Capacity Report and decisions made
by the Board concerning Phase IV ARCs.This Includes the reduction of the number of schools,square
footage and empty pupil places as a result of the following completed Phase IV Accommodation
Reviews:
•London Secondary Technological and Vocational Program
•Central London Elementary
•Tlllsonburg Elementary
•Western Elgin Elementary
Itshould be noted that,as a result of the completion and implementation of phase IV ARCs,the number
of schools at less than 100%capacity has been reduced by 10,the excess square footage has been
reduced by 262,399 square feet, and the empty pupil places has been reduced by 2,274.
The Board has continued to experience the challenge ofa lack of accommodation ingrowth areas and
for specific programs.The continued decline of students in the urban core as well as rural areas of the
Board has resulted in surplus accommodation.
Schools Less Than 100%-Excess Capacity and Space by Region
Region
#of Schools
at <100%
Empty Pupil
Places
Excess Square
Footaqe
Elementary:
Elqin 11 932 97,301
London 46 4,014 419,114
Middlesex 14 797 83,259
Oxford 16 859 89,680
Total 87 6,802 689,353
Secondary:'•^^...'f
Elgin 4 890 115,736
London 7 2,470 321,133
Middlesex 5 942 122,412
Oxford 5 1,000 129,938
Total 21 5,302 689,218
Total Elementary &Secohdarv:
Elgin 15 1,822 213,037
London 53 6,484 740,246
Middlesex 19 1,739 205,671
Oxford 21 1,859 219,617
Total 108 11,904 1,378,572
Note:As of 2014-15 with the completed implementation of Full Day Kindergarten,
Kindergarten classroom loading has changed from 20 to 26. This has increased the
overall Board capacity by approximately 3,890 for 2014-15.
CAPITAL FUNDING
The Board has been successful in accessing $333M of Ministryof Education Capital Funding (see
Appendix A: Capital Plan Initiatives)to complete Board approved projects for new schools,and major
additions and renovations since 2006 February.
The Ministry has implemented a 3-year rolling capital grant fund of$200Mper year fora total of$600M.
This 3-year windowallows school Boards to plan and make commitments to communities, rather than
waiting for a yearly announcement to complete a capital project the following year.
The Ministry requires that allcapital funding will be requested and released through the Capital Priorities
initiativewith school Boards prioritizing their capital requests.The Ministry also announced for 2014-15
the School Consolidation Capital (SCC)grant totaling $750M, which can only fund capital projects
resultingfrom school consolidations. To access capita!funding through this initiative,the Board Is
required to prepare and submit a comprehensive business case for each project. The Ministry has
indicated that its priority for capital funding will befor growth,building condition,school consolidation,as
well as jointcapital projects between coterminous Boards.
The Board will continue to utilize the annual School Renewal Grant,where applicable and approved by
the Ministry,toaddress renewal issues in major addition and renovation projects.The Board will also
utilize the proceeds from the sale ofsurplusschooisand properties to assist in funding capital projects.
The Board has also allocated $5.4Minthe budget for Board Supported Capital (BSC). To utilize this
BSC funding,with MOE approval,the Board mustrealizesurplus from the previous year's budget.This
funding can be utilized forthe following potential capital projects not funded bythe Ministry:
•French Immersion accommodation
•ARC recommendations
•Other accommodation needs
Todate, the Boardhas utilized the BSC funding to enhance Emphasis Technologyin London and the
construction ofadditional Elementary French Immersionaccommodation. This year the funding will be
used to implement the Western Elgin ElementaryARCapproved Boardrecommendations.
The need to prioritize capitalprojects with limited capital funding will be a challengeforthe Boardas we
move forward with accommodation planning for the future.
SCHOOL RENEWAL
The Board has invested significant capital dollars into the renewal of building components and systems
in our schools using the annual School Renewal Grant, Energy Efficient Schools (EES), Good Places to
Learn (GPL)funding,and School ConditionImprovementGrants (see AppendixA). Since 2005-06, the
Board has invested $146.9M into the infrastructure of our schools.
The Ministry is aware that there are many schools that have a significantbacklog of renewal needs and
require additional investments inschool renewal to prevent further school conditiondeterioration, and
ensure that students continue to have safe and healthy learning environments.As a result, over the
next three years the government is makinga significantnew investment of $1.25B inSchool Condition
Improvement (SCI) funding. The SCI funding allocation for 2014-15 will be $250M of which the TVDSB
has been allocated $7.6M. This new investment extends the Ministry's initial three-year program that
was to end inthe 2013-14 school year, and represents the largest government investment in school
renewal since the Good Places to Learn Program inthe mid-2000s. This investment will also help
school Boards improve the overall energy efficiency of schools and meet their Accessibility for Ontarians
with Disabilities Act (AODA)compliance requirements.
Through capital planning initiatives involving surplus schools,there has been 789,340 square feet of
building area removed from our inventory.Those areas were identified as having significant renewal
needs and an average age of 67 years.
The Board has been able to address the renewal needs of a significant percentage of its operating
space through the consolidation of schools,and through the construction of new and renovated
facilities.With this strategy,the average age of our facilities has improved by 20 years from 1955 in
2006 to 1975 at present.This is a significant improvement to our facilities (approximately 66%of the
component life)since it is estimated that most building systems or components have an operational life
of 30 years.
FRENCH IMMERSION
The Board is able to offer French Immersion (Fl)as an optional program to all TVDSB students.The
program provides entry for students in senior kindergarten and grade 1,as well as grade 7 for the
Extended French Immersion program.The Board,while experiencing an overall decline in enrolment,
continues to show growth In enrolment in the French Immersion program In both the elementary and
secondary panels.
This September has seen significant changes for the Fl program due to the implementation of 31
recommendations from the French Immersion Accommodation Plan and the implementation of the FDK
program for Fl SK classes.These changes have resulted in:
•Harmonization of Fl enrolment with school capacity through the adjustment of attendance areas;
•The closures of Huron Heights Fl Public School and the Fl program at Centennial Central Public
School;
•The conversion of Sir George Ross Secondary School and the creation of Louise Arbour Fl Public
School;
• An addition and renovations for accommodation,and the expansion program from SK-6 to SK-8 at
West Oaks Fl Public School;
•The opening of J.S.Buchanan Fl Public School as a single track Fl school serving west Middlesex;
•Additions for accommodation at Kensal Park Fl and Princess Anne Fl Public Schools.
The plan will be fully implemented in 2015-16 with the attendance area changes in the secondary panel.
Elementary students affected by the approved recommendations were given the option to continue at
their 2013-14 Fl school for a year with transportation,and then until graduation without transportation.
The breakdown of elementary students eligible to be grandparented and their choices as indicated
through returned intention letters in 2013-14 and compared to actual enrolment in 2014-15 can be seen
in the table below.
French Immersion Plan:-Elementary tmplementatipn '
:"2013r14 (Proposed)No.of Students Percentage .
Declared grandparenting option 158 42%
;2014-15 (Actuals)^No.of Students Percentage ,
Total students Identified to change Fl schools 377
Grandparented 140 37%
New Fl designation 159 42%
Miscellaneous
(residence / Fl designation changed)
11 3%
Unknown loss 16 4%
Returned to English track 51 14%
The following charts illustratethe 2012-13 Fl student retention and the 2013-14 Fl student retention after
the Implementation of the Fl plan.It should be noted that the net effect to Fl student retentions was
nominal after implementation.
French Immersion Retention
2012-2013 (SK-8)
French immersion Retention
2013-2014 (SK-8)
English Unkown
H Unkown Loss
H French
Immersion
y EnglishTrack
English Unkown
Tracks "-o"
7%—4%H Unkown Loss
H French
Immersion
ti EnglishTrack
FULL DAY KINDERGARTEN (FDK>
The 5-year Full Day Kindergarten implementation plan has allowedBoardsto work with their community
partners,hire staff,introduce curriculum,analyze enrolment projections and facility requirements,plan
and constructcapital needs, and monitor financial implications.The FDK programis now running inall
elementaryschools offering Kindergarten programming.TVDSB currently has 9,819 students enrolled
in FDK.
Listed below is the 5-year Capital Plan for Implementation of FDK:
Year
;Number
of School
FDK Enrolment Purpose-Built Classrooms Capital
Funding
(Millions)
Years 1-5
2014 Actual
Submitted for
Capital Funding •Existing New Renovated
2010-11 19 1,518 1,328 66 34 3 $5.40
2011-12 6 552 467 24 13 4 $3.90
2012-13 36 2,635 2,523 110 20 24 $11.70
2013-14 31 2,258 2,194 98 15 39 $16.40
2014-15 37 2,856 2,640 133 27 38 $21.80
TOTAL .129 9,819 9,152 431 109 108 $59.20
Note:
Enrolment numbers are based on Trillium extracts from 2014 October 31 and have not been audited
Includes all addi^onal FDK accommodation recommended through Phase IV ARCs
Number of schools Includes only those schools offering Kindergarten
STATUS OF ACCOMMODATION REViEW COMMITTEES f ARCs)
To date 27 Accommodation Reviews have been undertaken and completed by the Board (See Appendix
0).As of 2014 November 11, all Phase V ARCs have been completed.
Phase IV ARCs
Completed Phase IV ARCs Include:
• London Secondary Vocational and Technology Program
•Tlllsonburg Elementary
•Western Elgin Elementary
•Central London Elementary.
On 2013 June 11,the Board of Trustees approved the following recommendations for the London
Secondary Vocational and Technology Program ARC:
Sir George Ross Secondary School will close and be retained for other Board use.Thames Secondary
School remain open as a secondary vocational school. On 2013 December 17,the Board approved the
renaming of Thames to B.Davison Secondary School.
On 2013 March 26,the Board of Trustees approved the following recommendations for the Tillsonburg
Elementary ARC;
Rolph Street and Maple Lane Public Schools will close;Annandale Public School will receive renovations
and be converted to JK-8;South Ridge Public School will receive an addition and renovation,and be
converted to JK-8;a new JK-8 elementary school will be builton Board-owned property on the west side
of Tillsonburg.
The Board requested and received Capital Priorities funding in support of the Board approved
recommendations for the Tillsonburg Elementary ARC. Due to the delay Infunding announcement and
time required for construction, implementation was delayed to 2015 September.Construction is currently
underway at Annandale,South Ridge and the new Tillsonburg Public Schools.As of 2015-16,the
schools will be open and new attendance areas will be in effect for the Town of Tillsonburg and area.
On 2013 April 09,the Board of Trustees approved the following recommendations for the Western Elgin
Elementary ARC:
West Elgin Senior Elementary will close;Aldborough Public School will receive an addition and
renovation and be converted to JK-8;Dunwich-Dutton Public School will receive renovations and be
converted to JK-8.
The Board requested Capital Priorities funding to support the Western Elgin Elementary ARC
recommendations.These projects were not identified as priorities by the Ministry.Though the
implementation of the Westem Elgin Elementary ARC approved recommendations has been delayed,it
continues to be a priorityfor the Board.The Board Supported Capital will be used to fund these projects
if the Ministry continues to deny capital funding for these projects.Construction has begun at Dunwich-
Dutton and willbegin at Aldborough in 2015.The construction at the schools will be completed and the
schools reorganized as JK-8 for September 2016 school year.
Aftermuch publicinput,debate and consideration, on 2013 November 26 and 2014 May13, the Board of
Trustees approved the following recommendations for the Central London Elementary ARC:
Lord Roberts Fl Public School remains status quo; Lome Avenue Public School will close; Bishop
Townshend Public School will receive an addition and renovations,and includes Child Care facilities;St.
George's Public School will receive a parking lot expansion.
As approved by the Board on 2014 October 15,Administration submitted business cases requesting
School Consolidation Capital (SCC) fundingforAldborough,Dunwich-Dutton and BishopTownshend
capital projects. IfSCC funding is not approved, the Board has supported the use of Board Supported
Capital to fund these projects.
Phase V ARCs
Completed Phase V ARCs include:
•North-West Oxford Elementary
•South-Central London Elementary
•South-West Middlesex
On 2014 October 14,the Board of Trustees did not support the Senior Administration's recommendation
inthe North West Oxford Elementary ARCto close A.J. Baker PublicSchool.All schools involved in
this ARC will remain status quo.
On 2014 June 24, the Board of Trustees did not support the Senior Administration and the South-
Central London Elementary ARCrecommendationsto close Aberdeen and Baling PublicSchools, and
designateallstudentsto Trafalgar Public School.The Board also did notsupportthe recommendations
to close Trafalgar Public Schooland designate students toAberdeen or Baling Public Schools on 2014
October 14. All schools involved in this ARC will remain status quo.
On 2014 November 11,the Board of Trustees did not support the Senior Administration's
recommendations for the South West Middlesex ARC to close Mosa Central Public School and
designatethe studentsto Ekcoe Central Public School.All schools involved in this ARC will remain
status quo.
Status of Future ARCs
Ithas been announced that the Ministry of Education will be releasing new PupilAccommodation Review
Guidelines. Once the new guidelines are released,the Capital Planning Co-OrdinatingCommittee will
reviewand revise the TVDSB'sPupilAccommodation and Facility Organization Policyand Procedure,
and forward a draft to Policy Working Committee.
The Capital Planning Co-OrdinatingCommittee is not recommending any Accommodation Reviews for
the 2014-15 school year until the revised Pupil Accommodation Facility Organization Policy and
Procedure has been approved.
GROWTH
The TVDSB encompasses a large geographical area which includes a mix of villages, towns, cities and
agricultural land. To aid In the analysis of enrolment and accommodation for these areas,the
elementary and secondary planning documents were produced which divided the Board into elementary
and secondary study areas.Each study area is analysed and updated yearly by the planning
department to ensure the proper accommodation of future growth. This is accomplished by tracking
enrolment trends,current development and secondary land use plans.
Secondary land use plans are created by municipalities to guide development growth withina specific
area.Although secondary plans are helpful in planning for school accommodation,it should be noted
that these plans are governed by many Internal and external factors that could put limitationson the
scope of a community's abilityto grow. As such,these plans are tracked and analyzed but are not
entered into enrolment projections until actual subdivision plans have been circulated by the municipality.
As previously stated in the introduction,TVDSB is continuing to experience an overall decline in
enrolment.This decline In enrolment is not distributed evenly across the TVDSB. Many urban core and
rural elementary schools continue to struggle with under-capacity issues and declining enrolment.
However,other areas of the TVDSB contain pockets of newer developments consisting of single family
dwellings and medium-density housing that cater to young families.These concentrations of young
families and the continued popularity of the French Immersion program have created pockets of
elementary enrolment grovirth and schools with significant over-capacity issues.The planning
department will continue to monitor these pockets of growth and recommend Holding Zones until the
student population warrants permanent accommodations either through additions or new facilities.
Another aspect that is vitally Important in tracking development Is to insure co-ordination with developers
and municipalities on the location of land for new schools.The maximization of walkers within a
community,traffic calming measures,and surrounding land use all play a vital role in the safety of
students.
To address these concerns,Capital Planning Co-OrdinatIng Committee proposes to relieve the
enrolment pressure by the construction new schools,creation of Holding Zones,designation Holding
Schools,and the realignment attendance areas.
Proposed New School Locations
Listed below are the areas of the Board in which new elementary schools will be required in the future:
Municipality Current School /Holding Zone Designation
ilderton-SW Oxbow PS /Valleyview HZ
Komoka /Kilworth Parkview PS
London-Byron Byron Northview PS / Byron Somerset HZ
London-Lambeth E Lambeth PS /Talbot Village HZ
London-Lambeth W Lambeth PS /Bostwick HZ
London-NE Stoney Creek PS /Stoneybrook HZor Chippewa HZ
London-NW New NW London PS /Fox Hollow HZ
Londbn-SE Westminster Central PS
London-SE Summerside HZ -Fairmont,Tweedsmuir &Princess Elizabeth
St.Thomas-SC Sparta PS (minor portions of John Wise PS &Mitchell Hepburn PS)
St.Thomas-SE Mitchell Hepburn PS / Pt Stanley HZ
Woodstock-N Htckson Central PS / N Woodstock HZ
Holding Zones
The Pupil Accommodation and Facility Organization Procedure (No.4015a),defines a HoldingSchool as
a "school,appmved by Board motion,accommodating students residing outside its defined attendance
area." A HoldingZone Is"the defined area from which students are accommodated in Holding Schools."
As well, a designated school is "the school to which students are assigned based upon their home
residence and/or program."
The creation of Holding Zones in areas of new development will relieve projected enrolment pressure at
the designated school by re-directing enrolment to a HoldingSchool with more capacity until such time
that a new school and attendance area can be established in the community.All proposed Holding
Zones,in the recommendations below,are proposed for areas where development has not yet
commenced (as of October 2014) to ensure that students are not relocated from their current attendance
areas.
Any students residing currently in an area that is not part of the new residential development inthe
proposed Holding Zones will be grandparented to their current school until such time as permanent
accommodation can be established.
CPCC is recommending the approval of two new holding zones,which are comprised offour new
residential developments,inorder to alleviate imminentenrolment pressure,and informing the Board ofa
new residential development in an existing Holding Zone.
IT IS RECOMMENDED
1.THAT,effective Immediately,a Holding Zone be created forsubdivision plan 39T-14504,
the Richardson Lands Initial Proposal Report, and the 3614/3630Colonel Talbot Road
Initial Proposal Reports,Identified development numbers 13,14 and15on FIGURE PE09-
1,and the Holding Zone be designated to WhiteOaks PublicSchool as a Holding School.
FIGURE PE09-1 Recommended Holding Zone:
Tr.14504
vAKE CfiES
VALPASS
lONGWOOOS RD
§-4;^WestmQunt PS r
^;:Phas8'2'Hoidlng
_at'W.Sherwoodvl
ff'Fox.PS
3614/3630 Colonel
Ta bot Rd IPR
Lambeth PS
BEMTIE 5T
^JTalbo'tViltago'f
KAMLYNST
BROADWAY AV
DAVIOST
mRlWtiADR
DEr^NlSAlrE
SUWRAYAVE
PELDBBtt
SouthwestAraa Secondary Plan
Current Holding Zones
Bostwick Holding at Sir I Brock PS
Longwoods Holding at White Oaks PS
Talbot Village Phase2 Holding atW.SherwoodFoxPS
W Sherwood Fox-PS
NSIGN
ZJ
#'1
RIch^rdsoh'La'nds
I^R
Mount Js
'Sirj Brock PS
^C^GIear^^RS
ongwoods^Qlding
aTwhitel€?airsrpS>5 Ashley OaksfPS
Rick-Hansen'PS IN.
Oaks PS
."47m
Kilometres
Proposed Holding Zones
\y ^Southwest London Holding at White.Oaks PS
Ctfrem u b«3014
OAaSourc*.02019 QiNMt PmM C«y Lcadorv Cly«d&ITb0mM.0jiMr4C»(^,
lMiflWM4CoURry,ElgviCMnr^M(ind»«k)ref rdl).AH r»*«v«d
aaitfopintft VMi (VIM aboM »cr«at»l
(See Appendix D.I:Planning Area PE09,for further details)
IT IS RECOMMENDED
2. THAT,effective Immediately,a Holding Zone be created for subdivision plan number
39T-MC1401,identified as development number 17 on FIGURE PE16-1,and the Holding
Zone be designated to Valleyvlew Central Public School as a Holding School.
FIGURE PE16-1 Recommended Holding Zone:
«::^val^eyview Central P
1^5"2.5
lometres
Developnient Plan Status Current Holding Zone:
j Circulated West llderton Holding at Valleyvlew Central PS
f "1 Draft Approved
Registered
Under Construction
ildertonrd
Proposed Holding Zone:
1^^East llderton Holding at Valleyvlew Central PS
(See Appendix D.2:Planning Area PE16,for further details)
13 MILE RD
ILERD
39T-MC1402
X
Oxbow PS
39T.MC040.lft::^
10 MILE RD
9 MILE RO
SMILE RD
MEDWAY RO
fillNNlNGDALE ROW
Cit«nl «»cl2Dl4 Oedbtf M
Sotft*:O 201 >OuMni Prlntvr.
C0y«fLondon.Cl^cf St Thomas,OitfsrdCpufiiy*
Uttlesei Ccixtf Egin CoMntr,
Um'Q Itf ot Cttn&4 0geA.30 Id.AflrtpMi rtMrwd
Thi teundarf inap hsbeen prepared
toprmideaoeMral deKrpiion
d#itiapme«t •ree»
for tfia tfot*acftooitt).
The following approved recommendation is from the 2013 Annual Pupil Accommodation Report;
THAT a Holding Zone be created for the Riverbend South Secondary Plan and all uncirculated
development within the outlined Byron Holding Zone as per FIGURE PE08-1 and designated to
Byron Somerset PS as a Holding School,effective immediately.
Update:
The following new subdivision plan 39T-14503 (12 on map)is located within the Byron Holding Zone.
GLENDONOR
;RI^ERiBEI^;
skc0Nn^'R>
JACKN^S^^
SARNIA RO
iglAMBUPi
Dearness
ISECONDXRYi N srthvlevy
\pl\/iaoED^
Kilometres
Current Holding Zones
3 Byron Holding at Byron Somerset PS (allnew subdivision plans)
Byron Holdingat Byron Somerset PS
—1 tjyiuii'
^omer^t PS
edi.-•
—fii I \•jL
®f \>/§
[Ofif^n F
fTntMH vK
New holding zone'within approved
Byron Holding ai Byron Somerset PS.ci>a"i^j's
(all new subdivision plans)
IWONY
'MAv6
'teActpaMy ef Carvd E^9a.20)3.Aflnoiiri*
ID A ptTMrgf
d ewwee F>d.
«0ftm ttftee*;*)'
Attendance Area Reviews
An Elementary Attendance Area Review is being recommended at this time in Southeast London.
Revising the current attendance area of Westminster Central Public School and designating permanent
accommodation for the three existing Holding Zones within this area,will allow the Board to develop a
new attendance area for the proposed Southeast London Public School.This attendance area review
will commence in early 2015 and will include public consultation.
IT IS RECOMMENDED
3.THAT an Attendance Area Review be conducted to revise Westminster Central Public
School,Summerslde Holding Zone at Fairmont Public School,Summerside Holding Zone
at Tweedsmuir Public School,Summerside Holding Zone at Princess Elizabeth Public
School,in order to create an attendance area for the New Southeast London Public School
as per FIGURE PE06-2.
FIGURE PE06-2 Recommended Attendance Areas:
^STOU
^TweediBmuirJtRS)
Prlnce'^'Efizabeth PS Fa^iinont'iRS
sJSnghovi
OHRD »WU£YPD
Elementary Attendance Areas Current Holding Zones
1 Fairmont PS
CH Tweedsmuir PS
Q Westminster Central PS
^3 Summerside Holding at FairmontPS
^3 Summerside IHoiding at Princess Elizabeth PS
^3Summerslde Holding at TweedsmuirPS
twr^ai
Proposed Attendance Areas
New Southeast London
Oflj SeMRft.9201)OuMil PMre»r
CUf orLsMcn,C*r^
bMlMi Cey«»C«uiv.
7019.Ai ngm fMirvML
Tbis begndsymap h«Bw pairedIB pww •g*w«dtwpaene#the
•IHodiiw end de>«keflwi »!•»bei»»ehodi«)
(See Appendix D.3:Planning Area PE06, for further details)
OMpSONtW
K lometers
FACILITY PARTNERSHIPS
The Ministry of Education released Memo2010:B1 entitled,"Encouraging Facility Partnerships" (2010
February 11). This memorandum required the Board to approve a policyand procedure for Facility
Partnerships and provided guidelines on howto develop these partnerships. The TVDSB developed
and approved its policyand procedure as of 2011 May08 (AppendixE).
The Board is required,as per our Procedure,to hold an annual public meeting in order to inform
interested community partners ofavailable space and/or potentialco-buildprojects. The public
meeting can be held as part ofa regular Board meeting which Iswhy itis included inthe Annual Pupil
Accommodation Report.
The Ministry Guideline states that the Board should make space available in schools where the
facilities have less than 60% utilized space or 200 surplus pupil places.Consideration also needs to
be given regarding space requirements for existing educational programs and Board initiatives.The
Board is also to provide information on proposed capital construction projects for new schools and
major additions;therefore,included inthis report are the proposed capital construction projects
contemplated by Administration. Community partners Interested inany sites listed on the following
chart are to refer to the Board's "Encouraging Facility Partnership"Policy and Procedure with respect to
criteria and process.
Facilities Utilization
Surplus Pupil
Places
Elementary:
Trafalgar Public School 43%219
Zorra Highland Park Public School 53%213
Knollwood Park Public School 55%189
Secondary:
Glencoe District High School 44%300
B.Davison Secondary School *47%334
Montcalm Secondary School 50%661
Arthur Voaden Secondary School 52%487
North Middlesex District Collegiate Institute 55%191
Westminster Secondary School 56%487
West Elgin Secondary School 62%241
Clarke Road Secondary School 68%509
Saunders Secondary School 72%595
College Avenue Secondary School 72%293
Ingersoil District Collegiate Institute 74%310
* B.Davison SS (former Thames SS)is a result of the closure of Sir George Ross SS (2014
June)and the combination of student populations.BOSS was not open in 2013-14.These
numljers are calculated using 2014 October 1 FTE Enrolment/2014 OTG.
CPCC are proposing the following two recommendations for circulation of Facility Partnerships and
possible co-build projects:
IT IS RECOMMENDED
4. THAT the following schools be approved for potential Facility Partnerships:
•Knollwood Park,Trafalgar and Zorra Highland Park Public Schools;
•Arthur Voaden,B.Davison,Clarke Road,College Avenue,Montcalm,Saunders,West
Elgin,and Westminster Secondary Schools,ingersoll District Collegiate Institute,
Glencoe and North Middlesex District High Schools.
5. THAT the following proposed capital construction projects be approved for potential co-
build Facility Partnerships:
•New Northeast London Elementary School
•New Northwest London Elementary School
•New Southeast London Elementary School
•Masonville Public School •Addition &Renovation
MUNICIPAL ACCOMMODATION DISCUSSIONS
Beginning in 2010,the Board entered into agreements to take part In discussions concerning TVDSB
accommodation planning with the Counties of Elgin,Middlesex,and Oxford,and the Cities of St.
Thomas and London.The term of many of these agreements has already or willbe expiring shortly.
Based on the anticipated new Ministry Pupil Accommodation Review Guidelines,the terms of reference
and renewal of these agreements will be reviewed.
The Trustees and municipal leaders who attended these meetings indicated that the meetings were
productive,facilitated open discussion among individuals,and provided an opportunity for information
and dialogue.
Cost/Savings As noted in the report
Timeline As noted in the report
Appendices A:Capital Plan Initiatives
B.1:Elementary Enrolment Projections
B.2:Secondary Enrolment Projections
B.3: Total System Enrolment Projections
C:ARC Status Report
D.1:Planning Area PE09
D.2:Planning Area PE16
D.3:Planning Area PE06
D.4:Planning Areas •General Notes
E:Encouraging Facility Partnerships -Policy &Procedure
Relation to Commitments:
13 Putting students first.S Activelyengaging our students,staff, families and communities.
•Recognizing and encouraging leadership in all Its forms.•Qejng Inclusive,fair,and equitable.
M Ensuringsafe, positive learning and working environments.• Inspiring new ideas and promoting innovation.
^Taking responsibility for the students and resources entrusted to our care.
Safe Schools Surveys;Then.Now.Future
Overview of Presentation
Where have we been:Origins and representations of
Safe School Research
Shift in focus:2014 and beyond
Current findings:2014 Elementary and Secondary Safe
Schoois and Student Well-Being Survey
Next steps:Growthand alignment
SilaSclwtlsBotfiiPmmlllaaNc^mbrlS,»I4
Safe Schools Surveys:Then.Now.Future
Overvievtr:System Surveys to 2012
•Survey of secondary sdiool students:
•2005,2009,2011
•Survey of elementary school students (Grades 4-8):
•2006,2009.2012
•Parent survey;
•Pilot 2011
•Larger8caleadministration2012
Sl'»ScAM'9BMrdn»sarMarcNn«tTMr2&1014
2014-12-12
Safe Schools Surveys;Then.Now.Future
Key Take-Aways"
• How we think about'Safe Schools*and bullying prevention have
changed significsnUyover the course ofthe past decade
• Ourapproaches to supportingand enhancing student well-being
have likewise shifted
•There has been a dear shin in the views of students;they have
become more positive,knowledgeable,and supportive of others
•The behavior of students towards other students,whether it be
bullyingor otherwise, has undergone change Ina positive direction
•Use of'Safe Schools'data has increased and will continue to do
so as we consider more fully student voice,focused analyses and
knowledge mobilizafion
6choof$Bo6rdPr^9nttlhi
Safe Schools Surveys:Then.Now.Future
Historical Trends -Elementary;Perceptions of Safety
Junior Intenncdialo
2000
200)
2012
-n*9t*«s
m
r-i—ta-r -pl
OitaBrM Agm
2000
20D9
2012
io"•
~^IWl 91VV
in 1
Agie*
Schools Bcv^Pmtnt^enNoimnbae25,2014
Safe Schools Surveys;Then.Now.Future
Historical Trends -Secondary:School Climate and Respect
FT
Safe Schools Surveys;Then.Now.Future
Historical Trends -Secondary:Reporting Bullying
im
m H
S*^ScADe'>6d»tfA»SdncittNT^ovamMr2i 2014
Safe Schools Surveys;Then.Now.Future
Historical Trends -Elementary:Response to Bullying
JuniOf IntarrwSldCe
20W
2000
2012
20M
2009
S0<2
2014-12-12
S4h SohsoiiBo$fiPnMflltlknMot«nb<r 2S.2014
Safe Schools Surveys;Then.Now.Future
Historical Trends •Elementary:Incidents of Bullying
2CM f~~^ZXt [
S»^Sth9oi96o»r^Pre90Wlon:Novmnb9r2S.2014
Safe Schools Surveys;Then.Now.Future
Historical Trends -Secondary:Incidents of Bult^ng
Percent -Never Bullied
2011
2008
200S
2011
2008
2005
2011
20oa
2005
varbolYbuliieJ
socIbHv bullied'
40 CO
Percent Response
Sehtcis BoardPns9tweeaN9vmr^2i.2014
Safe Schools Surveys:Then.Now.Future
Insights and Strategies:Moving TVDS6 Foiward
•Understanding and responding to diverse needs
•Di3tn~buted leadership
•Student voice
• Moving from data to understanding
•Evidence-infomied pracQces
• Mobilizing knowledge
•Creating/sustaining supportive routines and stnictures
•Stakeholder collaboration
•Systematic planning and processes
Se^Scho»l»6o«rdfteMi<e<torr Afe>wnb»25,S0t4
Safe Schools Surveys:Than.Now.Future
Overview: Ministry Funded Safe Schools Project
• Origin:TVDS6 grant from MOE to examine the evolution
of safe schools programming and culture ofinquiry
•Purpose:Analyze data,examine practices, identify
lessons
• Scope; 1998 to 2013-system programming and
initiatives; collection and analysis tools
•Outcome:Insights,approaches upon which to focus,next
step considerations
2014-12-12
Safe Schools Surveys;Then.Now.Future
Key Descriptive Findings:Elem/Sec 2011-12
•Students have strong, positive school perceptions
• Feeling unwelcome at s^ool
•most common reason-one's social status
•least common reason •sexual orientation (and disaliility in SS)
• Ifa friend was being bullied elementary students - most likelyto approach
the bully:least likelyto ignore the bulling
• If another student was being bullied secondary students most likelyto
communicate to friends and family;least likelyto communicate to authority
•Endorsing strategies;
• Elementary students - those that involve consequences
•Secondary - those that involve prevenUon programming
S9f9 Schoof9 BovtfPmsnUUofz NeiwntmlS,2014
Safe Schools Surveys:Then.Now.Future
Male/Female DlfFerences:Elem/Sec 2011-12
•Female students were more likelyto:
• Have more positiveschool perceptions
•Experience more frequent negative emotions at school
•Feel unwelcome at schooi
•Communicate to friends and family as a response to bulling
• Be victims only
•Endorse strategies for dealing with bullying
•Male students were more likely to:
• Ignore bullying
• Be perpetrators only
Set»ciaBotMPr«stnl4tiotzMv9irdcrZi.fOt4
Safe Schools Surveys;Then.Now.Future
Interconnections Among Item Clusters:Elenfi/Sec 2011-12
S9/9Seho^Bcv^Pr9sanriOorrNcvmtbv2S,2014
Safe Schools Surveys:Then.Now.Future
Feelings of Inclusion:Elem/Sec 2011-12
F*«llr^urwaleomt or uneemfort«b(*n teheot bM«d ent'Or 4-$G^7-a Gr9>12
No,I ntways feel u*elconio se.$SS4 SM
My s&x (iimlc/lbiimlo)&e 17 AA
My Qtbijoculiural or mcinj backgrotmd S,7 4.4 &2
My Aboriginal background (FNMl)2.»1.7 2.1
My QppcornQCo 21.fi 2&d ia$
My religion or faltli 8^&9 63
My InitgiiQgc background (iny flr&t lotigttngc)as 34
My graiics or mnrks 20.3 165 lie
My f^miily^s lovvl of locotno 73 6.7 6.7
A'diauibiMty that 1 bavc 7.2 SJ)34
My boxuaI orientation 3.0 zo 4.1
Olltcr rcason(6)1S.5 15.7 7A
PMaatt bM Md ru
2014-12-12
SataSef»ohBov^PrMmildivTNnvT^2S,9014
Safe Schools Surveys;Then.Now.Future
School Climate and Bulling:Elem/Sec 2011-12
•Positive perceptions of school climate significantly related to:
•Feeling safer at school (EJem)
•Fewer negative emotions experienced at school (Elem)
•Stronger beliefs that students at their school (Sec):
•Feel safer at school
• Have knowledge skills about bullying
• More willing (o report bullying
•Agreaterlikelihoodof responding to the bullying of another student
at school (Elem) or of a friend (Sec)
•Less likelihood of ignoring the bullying
Boar^PmvUilion:Wortni&af 2$,2014
Safe Schools Surveys:Then.Now.Future
Perceptions,Inclusion and Bullying:Elem/Sec 2011-12
•Studenlswith no buHylng experience:
• Mostpositive percepUons of school environment and safety
•Least likely to ej^erience negative emotions at school (Elem)
•Buliy-Victims:
• Least positive perceptions of schooi environment and safety
• Mostlikelyto experience negative emotions at school (Elem)
• Victims (VicGms only and bully-vlctims)
• A greater percentage as compared to non-victims wtio felt
unwelcome at school for one or more reasons
•Students v^o felt unwelcome at school:
•Least positive perceptions of school environment and safety
Most negative emotions experienced at school (Elem)
S#>Schec»6e«dAes8nWflrt:Arf»vember25,20M
Safe Schools Surveys:Then.Now.Future
A New Approach:Rationale for Changes to Survey
• Broaderviewofsafe schools o^becomingstudentwell-being
• Increasing emphasis on mental health and well-being
•Based on student school and system needs
• Need to be more informed by evidence and research literature
• Better understanding by students of items and temiinoiogy
• Easier analysis to inform sdiool and system planning
S»f»Schools BotniPititnmb/t NowiberZS.2014
Safe Schools Surveys:Then.Now.Future
Bulling Experience and Dealing with Bullying;Elem/Sec 2011-12
• Victims only and students with no bullying experience:
• Tended to report most positive responses to bullying
of a fiiend/student
• Victims only:
• Most likelyto:
•Rate different bullying strategies as useful
•Endorse a greaternumberof strategies (Sec)
Perpetrators only
•Least likelyto:
•Communicate to family, friends and authority
• Most likelyto:
• Ignore bullying
• Directly approach a bully (Elem)
•Endorse no strategies for dealing with bullying
Stf0 Sehoofi BovtlPnitnL
Safe Schools Surveys:Then.Now.Future
ANewApproach:Key Needs
> More holistic wew of student well-being
•Findings presented in a manageable and actionable manner
•Less reliance on indiwdual survey items
• Updatethe language,particularly withrespect to technology
2014-12-12
Stfa Sthoeb Bctrd PnsmttOon:fhwrbm 25,20f4
Safe Schools Surveys:Then.Now.Future
A New Approach:Key Considerations -Survey Construction
•Determine (he key areas of student well-being
•Items or scales validated from the research literature
•Common elements across elementary and secondaiy versions
• Data analysis approaches In advance of the data collection
•Response choices
• Type of scale
•Created a survey that differed from previous on three key points:
•Broader view of student well-being,not strictly safe schools
•Asked specifically about incldents/beha^crs
•Oemographicfactorsto aid In targeted intenentions
Sa(»Sehoot9BottdPmenl^toaNo'mr^2S,2014
Safe Schools Surveys:Then.Now.Future
Selected Items: 2014 Student Well-Being Survey
Gr4-6 Gr7-e Gftfio Grms
l^ive up««ifywti»Al9**apreMmlitoo hard \6.4 lao 2ao 21.6
Qetdrv Qood Qra^ee h whoolta hnpoitinto me 91,0 90.6 69,7 69.4
1fa«l poilHve eboii nvyfutxrv 6S.0 OA 77.1 75.1
1am proud of myMff 87.4 806 71.1 746
1doril care ebouolher tee&no*10.4 14.7 13.6 IS.fi
1have et leastone Mend iny eoe 8t.2 902 910 91.9
1 em Mittfled wtiniMWfliybodylMfce 74.2 97^614 62.8
Ooyou ^Bve»pendhgmon9yMehii>e«li 93.65 4179 66«a 68.95
AAAftintPM wheel «are AniibJdeft*86.0 76.9 7S.9 73^
1feel Ilka 1belong (0 N»echoel 75.7 8&4 69.9 68.5
Studenteat Ihls echocri itand19 brene enolher 73.1 604 S5.7 644
IfoalMJeeteehool 82.6 nj5 784 80.1
Percentage of studentswho agreed
$«#!•ScAeottSeertf Aesanttfloff W»vembar 20 N
2014-12-12
Safe Schools Surveys:Then.Now.Future
Ideas (the Theory);Student Well-Being Survey-2014
t Stu4intt KlentftI
*-*lUiulU'ncc
-Acconiplblumtu aQ<)Siktim
-Pusiiivo WcU-lkinc
-Srlf*Ac<t^anri;
-Enipalh)'
•Si>cU1 \Vr!KD.4ns
'JIavinR Crietadfand tiring ]ty p(<iT«
•WiU-n«dng
i*crcvivcU bralili,p!g'dicaU nriirily lm\l.ajtd lioHy
PuriTpiioiut SchocACultiuv,Coiiiici*u<litf»:»,onrl Snf^ty
VSrwiiimd frrlingii of k'ImwI anil <Mnara»l<TU>
Sah Sctwis BotniPresanr«6cirrMownMr 3S.2014
Safe Schools Surveys:Then.Now.Future
Things That Happened to Me:2014 Student Well-Being Survey
Elftm See
nxdo KiuAfk*atiom mr
Thri'uioiHxl to linrtii nt«US 11.7
l hi>lr ftU>rHl«trt Him apninct »iw»5L0 IG.1
f)irl i>T eaH «niiv;th!nff fo 9fi nm In imiibln 20.1 U.4
Snrciul A rtiinrtnr alimii mo 22^19.5
Ix fl out of nctlvitioe or eAiiics on mirooM 'J2.0 12.3
ur »homJ ino 33.4 Ig.O
CiOt lirf4»a iiliVKlrai Hrlit vUh inr lU 5.S
Ttiivw MDuctLlos at ino 23.8 J6.7
f)aniatfc<1 inv Wlouoiiifs 15JS 8.1
P\illo<]al.off.or iJo«'u uiv clotliicia &.3 53
T(»ic)ir<l,piikW,or RTAkhcH mv bodv I9.:i IS.'J
11,^1 Mmmimia aboui iu«8.8 1U7
Soiit/Jbrwiirdu)aii ctubairaiem?picture vr video uf mo •1.0 I.S
ThrcaioxKtl mo cilhvr oiJino or iHrmisH (i*xl n\t-«a.i^nA C.l S.0
Sitnwl n riiijiuur oIjqijV nw dilicr inJuiv or ilirmie'li text ii><%mi9iu7 G.C 10.7
(^f)uU tun of rno dthcr onliae or itiroijeti U'-xt nicMii^ine ia.2 U.1
Se/e SctccisBotf^PmtottOon:Novmrttt2$,X14
Safe Schools Surveys:Then.Now.Future
Things You Have Done:2014 Student Weil-Being Survey
Thrcatcnrd to bnrtii n Bludcnl CJ>
Gilt inv rrlrnrh to turn n^niiut n ntudciit '••'t 4.«
IJirl or luOcI Hiinctliimr to cvt a fit ImiililiT 9.1 «.!
Snrcftd A niniotif About n stnHeiit ri4 SJ
I^rfl n ntatlfol otit or nctl^lics ur cnrnm oii munoso fl.S
Pirslicd or Elwvvd a sludciit IG.U 1.1.0
Got Into 0 Dfavskftl Bvlit witb «stinlcnt T)&.D
Throw mrm^bluis at ABtuitrtil 11.1 IU.0
Daniiihicl a »tutlctir9 bcluueine^4.4 3.5
I'lilkxl at.off. or <Imii n stvlcntV riolUiiiK 2.3 3,6
'Ibiidiod.nincbcd.or rrobticd a •tinlout's Iwdv 7.2 8.4
.NUtde sexani comnimU nbout bIu'IitkI ?!)7,4
Scnl/ferwnrdoJ no poitvirrAMmc pkftim or vi<lc<»ol n rtculcnt 23 1.7
TlircnlMiMl a ulniSmt citlicr oiJino or llirDiieli texi inwa^iig 2.1)3.3
Si>r«sd a tuiu«ur onliae ur tliruutli tcTEt tncssnKlm 2.0 3,5
Mwie fun ol a fttiJeiil nihcr culiiie or llirounh text tDcnniUus 3.5 7.3
$8(0 Sshocti 8wdAeserttiwe MmwiMr 25,2014
Safe Schools Surveys;Then.Now.Future
Bullying-Perpetrator Perspective:2014 Student WelF-BeIng Survey
I)d yw tUbk tW 1biv»
IDS -
^tt-
i1 40 •
a -
9 -
Gr4-6
Gr 11*12
SeA»Schoola6o«rtf ^•*«4jaar
2014-12-12
Safe Schools Surveys:Then.Now.Future
Bullying- Victim Perspective:2014 Student Weil-Being Survey
Uiiek yiKihmv !«««ImUM In l.»i
IW •
io -
fI 49-
?0 -
Sa/9 Sc/ioob PnsviltOon f
Safe Schools Surveys;Then.Now.Future
Item Clustering:2014 Student Well-Being Survey
"dim IKIII!aim to etdnli It lUmsiHthli IMo tc^cd Is ihrb tim cf
•dnol ^linm ive
-&liiiiIWCdiKniiml!$^!|i;iletVHllufUditlnkiilsi^tinlutilbipin]«ilb luiBC^iIcdto
lUt Musi wbcl«ulcmimiiT
-5ikci Cmmibirim:ikr eaml u itek nokiu atnol n *i3li lira»nbtd <»tint
Tkn rfsriii»l pUcuil ROiMiRbm.
•[Va Rchil«E<ji|a
-rarEilslMfiiiti^/'mnilii'itntbaMgioiriMttBlniuatjndgidla^iail'HikuiKiiiceiRltinl
ISbrtnflibd wl tfarirfrinA)uliiM pnn.
•Pfan^RHilbifuIiltK
-R;!l(d5(jFJ^iitiTlMKllc(Oni(0i^iti>lMli>f?n<lc(iIla{nnliriilitl>uwIUalaMllrt
l»frcl\atbPtlih,«thrdfImLttdadorj
S*t9 School*Bov4Pr9S«nttlJatNtnmibtrSi 2014
Safe Schools Surveys:Then.Now.Future
Hem Clustering:2014 Student Well-Belng Survey
I SdT-IWfiiikios
-je(^-l!iIcnii:Cliealaitla>IiUi(tuihiisiicicdi'cdlIi(maclvaandllxniU<jniai]lhaiiliiBpreitln
or U'^illvcDUM.
-lIvcliRilIochUaadrnUogrcaltirdlsjisrcolvUbiUIaiiRiisaLaiiiiiirlmtttiiUnjuul
•ihnrb;tfIkt hlcpk
ScV-^ffmy,llienl<Vt»TUdi(nidnilii$nril«!<liBS[r«<)viiIi(UlnsniI>Rtuii](o<rac∋bwl,
•sliiu;b(bdp,ud Icuiiii;ha ll<iigiLlstn,
-ilcrpnipliitiiiinl tnj $)cau;tlwalciali>itla)i>Iitiliit]a:ra4eriIcMFra]iilliii>lQixtilsrHi(nl
taCHIl!!;(oddpadn,lt]1n;itrir lieat,aiulfrrtlRj inktcfn iMt Maq^cicai.
S9f9 Schooli BoirrfAesanottvt/rfovemfrar 2&2014
Safe Schools Surveys:Then.Now.Future
Next Steps;Design,Analysis,Reporting and Planning
• Examine fitwith Culture For Learning approaches
•Report at school level with constructed scales
•Guide developed for examining and using student welM)eing
data
•ParenlandStaffversionsforspring201S
«Changes (or student survey for spring 2016
•More detailed and focused discussion and use of results
S»f9 SGhOOi9B94rd^9SWlMtO(tN9vmt€r2i.2014
2014-12-12
Safe Schools Surveys:Then.Now.Future
Key Take-Aways*
•Change Is not onlypossible, itIs eMdent inthe views and behaviors of students
•Continue to not only listen to the students but to act on their advice and input
•Student well-being must be viewed from a broad and wholistic perspective
• To focus on just bullying misses the subtle and not so subtle behaviors that
result in spaces that ere unwelcoming and hamiful to students
•Strategies for change must be focused and Intentional to have greatest impact
•More detailed and focused discussion about results will broaden our
understanding of views and lead to enhanced outcomes
Stf$Schoott BcmdPnunf^ian ^tewmbaf25.2014
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2014 November 4
12:15 p.m. to 3:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Easter Seals Society,A.Morse(Chair)R.Culhane, Superintendent ofSpecial Education
Autism Ontario, B.Curry D.Wlllaert,Learning Supervisor
Children's Aid Society of London and Middlesex, M.Cvetkovich R. Lee,Elementary Principal
Chlppewas ofthe Thames,C. Dendias M.Chevalier, Elementary Principal
Community Living Education Committee, S. Wilson D. Clark,Secondary Principal
FASDE.LM.O., W. Conforzi(-2:00)T.Birch,Secondary Principal
Epilepsy Support Centre, B.Harvey (-2:45)K.Aitken,Corporate Services
Trustee J.Bennett (+12:18)D. Goodwin, Learning Supervisor
Trustee R.Campbell V.Fernandez,Learning Coordinator
Trustee T.Grant
Vanier Children's Services,S.Moore Guests:
Voicefor Hearing Impaired Children.M.Barbeau Learning DisabilitiesAssociation of Ontario (LDAO),
Thames ValleyCouncilof Home and School, A.Morell W.Sanderson Cully
Easter Seals Ontario,C.Marsden
Regrets:B.Summers, Oneida Nationofthe Thames (+1:05)
Learning Disabilities Association of Ontario (LDAO),B.Wludyka
Association for Bright Children,Dennis Ensing
Thames Valley Children's Centre,J.Gritzan
1.CALL TO ORDER
Chair A. Morse called the meeting to order at 12:16 p.m. in the London Room at the Education
Centre.She noted that this is the last meeting of the 2010 -2014 tenn.Chair Morse welcomed two
guests,who have been nominated for the 2015-2018 term, W. Sanderson-Culiy from the Learning
Disabilities Association of Ontario-London Region and C.Marsden from Easter Seals Ontario.
2.CONFIRMATION OF AGENDA
The agenda,as amended to add Item 12.a - SEAC Orientation and Training, was approved on
motion and carried.
3.CONFLICTS OF INTEREST -none
4.MINUTES OF THE MEETINGS FROM 2014 OCTOBER 6
The minutes were approved as printed.
5.BUSINESS ARISING FROM THE MINUTES OF 2014 OCTOBER 6
Chair Morse reported on the Thames Valley Parent Involvement Committee Symposium held on
October 22 and October 23 that was well attended by parents.She noted that information provided
by some of the organizations was distributed at the SEAC booth to bring awareness to the role of
SEAC.
6.EARLY IDENTIFICATION NEEDS
Supt. R. Culhane welcomed Speech, Language &Audiology Services CoordinatorV. Fernandez and
Learning Supervisor D.Goodwin tothe meetingto present on Early Identification Needs.
The committee broke into group to discuss the following guided questions:
1.How can we share strategies with parents?
2. How can we engage parents to utilize the strategies?
Feedback from each group included:
• Provide information to parents regarding the strategies being used In the classroom.
•Determine when to speak with parents about strategies.
• The best communication Is between the teacher and parent(s). The teacher must be comfortable
and familiar with,and able to use strategies,and must be able to communicate directly with
parents.
•Ensure there is a shift In the message to staff and to the community.
• Isthere an opportunity forelementary parents to access information/data inthe parent portal?
6.EARLY IDENTIFICATION NEEDS -cont'd
It was agreed that K.Aitken will email members the two guided questions for further
input/suggestions with Learning Supervisor Goodwin's contact information.
Learning Supervisor Goodwin and Learning Coordinator Fernandez will return in late spring to bring
an update.
7.SPECIAL NEEDS STRATEGY UPDATE
Supt.Culhane and Learning Supervisor D.Willaert attended a regional information session hosted by
the Ministry of Education regarding next steps for students with special needs in the province.The
goal is to connect students to services they need as early as possible and to improve service
experience of families.
Speech,Language &Audiology Services Coordinator Fernandez presented an overview on the
Special Needs Strategy.A copy of the presentation is available on the Board's website at:
http://www.tvdsb.ca/files/filesvstem/SNS-Reaional-lnfo-Deck EN%204.pdf
It was noted that the Special Needs Strategy vision has been the most significant change in service
delivery and will have significant implications for students.Next steps include parent and family
consultation.Chair Morse advised that SEAC would welcome the opportunity to provide feedback in
the process.Agencies are also encouraged to participate and are to advise Learning Supervisor
Willaert of their intention prior to 2014 November 13.
8.WAITLISTS FOR ASSESSMENTS
Learning Supervisor D.Willaert provided an update regarding current waitlists for speech,language
and psychological assessments.She noted that there are many variables that impact waitlist times.
There currently are 328 students waiting to be assessed in speech and language and 435 for
psychological assessments.There were 5137 senior kindergarten students assessed on the
Phonological Screening Tool which has now,been completed at all schools.
9.EXCEPTIONALITY DATA UPDATE
Supt.Culhane distributed the Number of Students by Exceptionality and Grade (SEAC-1)and
Number of Students by Exceptionality Gender for discussion (SEAC-2).
10.SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
a.Barriers to Parent Engagement
Supt.Culhane requested that the committee break into groups to define parent engagement in
the Individual Education Plan process and barriers to parent engagement (i.e.,What can SEAC
do to address barriers?)The following input was noted:
Defining Parent Enoaaement
Focus on student need and build relationships
Make it clear to parents what their role is and what resources are available
Face to face engagement/interaction - building of relationship -fundamental piece for further
involvement
Build and develop relationships at all levels to include culture
Use active listening skills
Define the expectations of parent involvement and parent engagement
Recognize that elementary and secondary level parent engagement is different
Carriers -What can SEAC do to address?
Work schedule and locations
Transportation needs of families
Childcare
Financial
Decreasing intimidation/increase comfort level (communication)
Spousal Abuse
Relationships -have they been involved at an early stage of the process
10.SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES -cont'd
a.Barriers to Parent Engagement -cont'd
Insufficient resources for students
Too much trust -change in needs/staffing
Change of student need in program
Transition needs (le.high school)
Communication needs -technology -fairness and access to Information
Staff capacity in terms of new Learning Support Teacher and staffing (le.changeover)
Recognizing sensitivities -child's needs
Stigmas -cultural/parent's own experience at school/language
Student resistance
Parent -self-blame/lack of confidence
Issue around teacher availability -collective agreement/their own circumstances
Next steps Include a more fulsome discussion in January regarding barriers.
10.CORRESPONDENCE
a.Grand Erie District School Board
Correspondence was reviewed from the Grand Erie District School Board regarding the state of
speech and language services for Ontario school-aged students.
b.Durham Catholic District School Board
Correspondence was reviewed from Durham Catholic District School Board regarding
mandatory Special Education qualifications for new teachers.
11.NEW BUSINESS
a.SEAC Orientation and Training
Chair Morse advised that the London District Catholic School Board has requested that TVDSB
provide joint orientation and training for SEAC members In January.Further information
including date(s),time and location will be provided.
Chair Morse acknowledged all member organizations and trustees for their role and commitment
to the Special Education Advisory Committee over the past four years.
12.FORUM:ASSOCIATION UPDATES
Children's Aid Society will host Bright Futures Breakfast on 2014 November 5.
Saunders Secondary School will host Breaking Down Barriers: Mentai Weilness Conference on
Saturday,November 8 from 8:30 a.m.- 3:00 p.m.
Community Living London will host two open houses on 2014 November 21 and 2015 April 17.
The London Accessibility Committee hosted a successful Lunch &Learn on /App-Ability
Trustee Grant extended her appreciation on behalf of SEAC to Chair Morse for her leadership over
the past year.
12.FUTURE MEETING DATES
Tuesday,January 6 11:45 am-03:00 pm
Tuesday,February 3 11:45 am-03:00 pm
Tuesday,March 3 11:45 am-03:00 pm
Monday, April 13 06:30 pm-09:00 pm
Tuesday,May 5 11:45 am-03:00 pm
Monday, May 25 06:30 pm-09:00 pm
Monday,June 15 06:30 pm-09:00 pm
13.FUTURE AGENDA ITEMS
Alternative Education (Karen Wilkinson)
Numberof Students by Exceptionality and Grade/Gender (March)
AODA (May)
Mental Health Initiative (K.Edgar - May)
Early Identification Needs (June)
lEP Report Summary (Annually)
Informal Suspension and Modified Day Data (ongoing)
Special Education Advisory Committee Priorities(Standing Item)
14.ADJOURNMENT
The meeting adjourned at 3:05 p.m. by motion.
ALISON MORSE
CHAIRPERSON
Se^\C-
Number of Students by Exceptionality and Grade
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REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
T.Grant (Acting Chair)
R.Kent
R.Robertson
Regrets:G. Hart, R.Tisdale
2014 November 11
1:00-3:10 p.m.
ADMINISTRATION AND OTHERS
L.Elliott
J.Pratt
C.Beal
J. Knight
S.Macey
S.Jayashankar
C.Dowding
C.Temple
J.Berkin
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2 REPORT OF 2014 OCTOBER 21 -distributed.
3 CONFLICTS OF INTEREST -none declared.
4 REVIEW OF THE AUDIT FOR THE FISCAL YEAR ENDED 2014 AUGUST 31
Chris Dowding,Partner with Deloitte,distributed the report and consolidated financial
statements of Thames Valley District School Board,along with the year-end communication.
Curtis Temple,Deloitte,reviewed the consolidated financial statements and accompanying
notes.In an effort to provide clarity,numerous revisions to the notes were suggested and
are captured in the attached Report and consolidated financial statements of Thames Valley
District School Board.
C. Dowding reviewed the Deloitte year-end communication expressing a clean audit opinion
with no deficiencies.Significant areas of risk were identified;School Cash Receipts,Revenue
from Ministry of Education and Municipal Government and Expense Reports.Satisfactory
results were concluded with reliance on the Board's internal audit findings noted.Cut-off of
expenses and salaries and benefits were areas of audit focus, also producing satisfactory
results.Operating effectiveness of Internal controls related to payroll and revenue did not
identify any significant deficiencies.
IN-CAMERA
The Committee moved in-camera at 1:50 p.m.,with TVDSB administration absent from the
session.It reconvened In public session at 2:01 p.m.
2013-14 AUDITED FINANCIAL STATEMENTS
Superintendent Beal thanked her team for their hard work,recognizing a very constrained
timeline.She reminded the Committee that the financial statements are a consolidation of
T VDSB,Student Transportation Services and Thames Valley Education Foundation.
Manager Macey reviewed the accumulated surplus appropriations shown in Chart 1 of the
attached report.She described the internally appropriated amounts set aside for specific
purposes,many of which began as an Education Program -Other (EPO)grant,and reviewed
the amounts unavailable for compliance due to Public Sector Accounting standards.
A highlight ofthe capital deficit was provided notingan appropriationof $3.9M reducedthe
deficit to $6.8M.Alist of deferred revenues was provided.
The following motions were moved and carried:
That the Audit Committee recommend to the Board the 2013-2014 internal
appropriations of accumulated surplus available for compliance of $3,742,592 and
$406,570 for Thames Valley Education Foundation as outlined in Chart 1, be
approved.
That the Audit Committee recommend to the Board that the 2013-2014 Audited
Financial Statements be approved.
6.SCHOOL AUDIT PROPOSAL
Manager Knight reviewed the revisions made to the proposal based on feedback previously
received from the Committee.
7.AUDIT COMMITTEE SELF-ASSESSMENT RESULTS
The Committee discussed the results of the Audit Committee Self-Assessment.It was
agreed further discussion and planning would take place at the next meeting.
8.2013-14 AUDIT COMMITTEE ANNUAL REPORTS
Supt.Beal Introduced the annual Audit Committee reports based on templates provided by
the Ministry of Education.
The following motions were moved and carried:
That the Audit Committee Annual Report to the Board of Trustees for the year ended
2014 August 31 be submitted to the Board.
That the Board submit the Summarized Annual Report of the Audit Committee for
the year ended 2014 August 31 to the Ministry of Education.
9.AUDIT COMMITTEE TRAINING
Supt. Beal described recent communication from the Ministry regarding training for Audit
Committees.She noted e-learning being developed by OPSBA and the involvement of
Regional Internal Audit Managers.
10.IN-CAMERA
The Committee moved In-camera at 2:44 p.m.It reconvened in publicsession at 3:04 p.m.
11.OTHER BUSINESS
Trustee Grant expressed her appreciation to Board staff,Deloitte and Committee members
as her service on the Committee comes to an end.
12.DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for 2015 January 20, at 3:00 p.m.
13.ADJOURNMENT
A motion to adjourn was approved at 3:10 p.m.
RECOMMENDATIONS:
That the 2013-2014 Internal appropriations of accumulated surplus available for compliance
of $3,742,592 and $406,570 for Thames Valley Education Foundation as outlined In Chart 1,
be approved.
That the 2013-2014 Audited Financial Statements be approved.
That the Board submit the Summarized Annual Report of the Audit Committee for the year
ended 2014 August 31 to the Ministry of Education.
TRACY GRANT
Acting Chairperson
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2014 November 13
5:00 p.m.to 5:47 p.m.
MEMBERS ADMINISTRATION AND OTHERS
8.Gow/dey,Co-Chair L. Elliott,Director of Education
D.Parsons,Co-Chair S.Sartor (+5:07),ThamesValley Administrator's Committee
S. Davis,Thames Valley Council ofHome &School Associations Elementary
D.Jutzi,Elgin St.Thomas Health Unit.Community Member J-Copeland,Thames Valley Secondary School Administrators'Council
A Morell,Thames Valley Council of Home &School Associations Williams,Corporate Services
C.Schouw,Parent Member
L.Stephenson,Parent Member
M.Boyce (+5:20),Parent Member Visitor.T.Grant,Trustee
B.McKinnon,Trustee
Regrets:A.Luxton-Zacher,K.Shivers
1.CALL TO ORDER
Co-ChaIr D.Parsons called the meeting to order at 5:00 p.m. in the Staff Lounge of H.B.Seal
Secondary School.
2.CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3.CONFLICTS OF INTEREST -none declared
4. MINUTES OF THE MEETING FROM 2014 SEPTEMBER 11 -provided for information
5.BUSINESS ARISING FROM THE MINUTES OF 2014 SEPTEMBER 11 -none
6.2014-2015 TVPIC BUDGET
The 2014-2015 TVPIC Budget was presented for discussion and approval.It was noted that the
$1500 line Item budgeted for child minding at this evening's Innovation Forum was not used.It was
agreed that the budgeted amount of $1500 would be allocated toward the provision of additional
"swag"bags.
The following motion was moved and carried,
That the 2014-2015 TVPIC budget be approved as amended.
7.ENHANCEMENT FUND
The application form for the TVPIC Enhancement Fund was reviewed.Discussion centered on the
due date for submitting the application.It was determined the due date would be amended to
January 31,2015,with notification of the decision to applicants by February 15,2015.
A number of other suggested changes to the fomi were documented by Co-Chair D.Parsons.
The following motion was moved and carried:
That the application fonm as amended be approved for accepting requests for the
Enhancement Fund.
7.ENHANCEMENT FUND -cont'd
Information regarding surplus funds from the 2013-2014 budget year was provided.A
recommendation that the funds be reallocated to the 2014-2015 budget year will go to the Board of
Trustees at the 2014 November 25 Board meeting.Approval of the recommendation is expected.
School Councils may go through the Principal of their school to get a balance of funds in their Parent
Involvement account.
8.ELECTRONIC MOTION OF 2014 OCTOBER 14 -provided for information
9.PARENT LEARNING FORUM
Co-Chair S.Gowdey reported she is waiting for all expenses to come In;she will bring fonArard her
report in January.
10.TVPIC MEMBERSHIP
Co-Chair Gowdey reported that in an effort to fill 3 seats on TVPIC - 2 designated for Oxford and 1
designated for Middlesex -the membership application is being updated and there will be a call for
membership.The call willgo out through administrators.It was further suggested that it be posted
on the TVDSB website.
Sending it out through the TVPIC twitter account also was suggested.Co-Chair Parsons offered to
find out who administers the TVPIC twitter account.
Congratulations were extended to Trustee Elect A.Wlorell.With her leaving TVPIC,The Thames
Valley Council of Home &School Associations is nominating Sarah Tomson to sit as one of their
representatives on TVPIC. It was noted that S.Tomson meets the criteria of a parent member.
11.THAMES VALLEY PARENT INVOLVEMENT COMMITTEE UPDATES
a.Co-Chairs'
Co-Chair Gowdey referenced information included with the agenda package regarding the use of
Parent Involvement Funds and use of Parent Reaching Out Grants.She advised the report
forms were very useful for tracking the use of resources.
b.Finance
Co-Chair Parsons reported the financial statement is completed in draft.There are a few
outstanding questions she has about the statement and is following up.Once completed she will
send out to committee members through K.Aitken in Corporate Services
c.Thames Valley Council of Home &School Associations
S.Davis reported the Council is hosting a leadership caf6 at the end of the month at the
Education Centre.She further reported that a conference is being planned for some time in
March/April.
d.Communication
Co-Chair Parsons reported the new email is live and the global email addresses have been
uploaded.Members were reminded to follow the instructions for logging into email.
12.MEMBER UPDATE FROM TVDSB REPRESENTATIVES
a.Director of Education
Director L. Elliott circulated a written report highlighting key initiatives and recent Board decisions.
Congratulations were extended to Trustee B. McKlnnon and Trustee Elect A.Morell.She further
acknowledged that a new First Nations Trustee will be nominated to the Board.
12.MEMBER UPDATE FROM TVDSB REPRESENTATIVES -con'td
a.Director of Education -cont'd
Director Elliott reminded TVPIC members they were invited to stay and attend this evening's
Innovation Forum.
b.Trustee
Trustee McKinnon relayed that he very much enjoyed the Symposium and expressed
appreciation to the group for the event.Thanks were extended to Director Elliott for her video
presentation.
13.CORRESPONDENCE -none
14.NEW BUSINESS -none
15.COMMUNITY INVOLVEMENT UPDATES
a.Award of Distinction
0.Schouw reportedthe firstmeetingisscheduled for2014 December 15.
b.Active &Safe Routes to School -none
c.Community Partners
D.Jutzi referred to the writtenreport submitted withthe October meeting agenda package.
He highlighted a number of key activities including a teacher workshop on Growth and
Development for both elementary and secondary panels across Thames Valley.Elgin St.
Thomas received a Healthy Kids CommunityChallenge Grant of $700,000.These funds will be
used to support a community action plan around three main themes - healthy eating, physical
activity,and adequate sleep. They are looking at funding collaborative projects. An InMotion
Community Challengewas promoted during October 2014. The goal was to encourage students
to be physically active during after school hours and to track their minutes.
D. Jutzi reported on an initiative through Ophea. They are developing a Provincial Healthy
Schools Accreditation process to support school communities in planning and engaging Ina wide
range of health-related activities. The pilot project begins January 2015 involving 20 schools from
across the province.
d.Education Week -none
e.Environmental Education Management
Co-Chair S.Gowdey reported there are 20 schools enrolled as eco schools.A crest is being
created to acknowledge work that is done in schools regarding environmental
education/initiatives.She highlighted an exciting project at Saunders involving learning in math,
science,and physical education.She described the Eco funding available to schools.
f.Parent Inclusion Sub Committee -none
g.Public Affairs &Communication -none
h.Think About It
L.Stephenson reported the committee meets next Thursday.Think About It was pleased about
the turnout at the symposium.
15.COMMUNITY INVOLVEMENT UPDATES -cont'd
I.Thames Valley Administrators'Committee -Elementary
Principal S.Sartor shared information regarding some of the professional learning opportunities
currently available to teachers in the elementary panel.These include Tribes,Collaborative
InquiryLearning in Mathematics (CILM),and literacy initiatives such as Google Aps for Education
(GAFE).
Principal Sartor Invited TVPIC members to let her know what the group would like to hear about
at future meetings.
j.Thames Valley Secondary School Administrators'Council
Principal J.Copeland reported on the new Secondary parent portal.The new portal will enable
parents to go to one location for information on all of their children regardless if they attend
different secondary schools.An improved password process also will be incorporated.
Communication about the new portal will go out from schools to parents.Principal Copeland
advised that information will be provided to student legal parents/guardians only.
Principal Copeland provided a follow up report on the configuration of Home and Schools and
School Councils In secondary.There are three secondary schools having both -Clarke Road,B.
Davison,and Ingersoll.Otherwise secondary schools have a School Council only.
Principal Copeland acknowledged the official opening of B.Davison,welcoming them to the
secondary panel.
16.FUTURE MEETING DATES
All meetings will be held in the Governor Simcoe Room at the Education Centre.
Thursday,January 8 06:30pm-08:30 pm
Thursday,February 12 06:30pm-08:30 pm
Thursday,April 9 06:30pm-08:30 pm
Thursday,May 14 06:30pm-08:30 pm
Thursday.June 11 06:30pm-08:30 pm
17.FUTURE AGENDA ITEMS
•TVPIC Bylaws
•Webstore Purchases (2014 April 10 Minutes)
• TVPIC Expense Reimbursement (2014 April 10 Minutes)
• TVPIC Webpage (D.Parsons/S.Gowdey)
18.ADJOURNMENT
The meeting adjourned at 5:47 p.m. by motion.
RECOMMENDATIONS:None
S.GOWDEY &D.PARSONS
CO-CHAIRS
REPORT OF THE TRANSPORTATION ADVISORY COMMITTEE 2014 November 11
3:35 p.m.-4:50 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
T.Grant L. Elliott (+3:45.-4:13,+4:25,-4:32)
J.Bennett J.Pratt (+3:44)
C.Beal
Regrets: G. Hart B.Williams
M.Heath (-4:33)
1.APPROVAL OF AGENDA
The agenda was approved by motion.
2.CONFLICTS OF INTEREST -none declared
3.ELECTION OF CHAIR
The following motion was moved and CARRIED:
That Trustee B. McKinnon be elected to the position of Chair of the Transportation
Advisory Committee for the Term ending 2014 November 30.
4.STUDENT TRANSPORTATION SERVICES PRESENTATION
Supt. C. Beal welcomed STS General Manager, Maureen Heath to the meeting.
M.Heath reported she has not received any updates from the Ministry regarding their review of
transportation procurement.Further,the current litigation remains ongoing.Five contracts are
on hold pending the outcome of the litigation.
M.Heath reported on two key perfonnance indicators - ride times and travel to bus stop distances
-noting improvements year over year.
Maximum ride times were discussed.Information on the number of students riding the bus over
60 minutes was requested.Aformal request by Supt.C. Beal to the Board of STS will be made in
this regard.Data will be reviewed at the next scheduled meeting in February.STS strategies for
keeping ride times within reasonable levels were outlined.
The reporting life cycle of key performance indicators was described noting the data is reviewed
monthly.M.Heath described key performance indicators reviewed in addition to the two
described above.Formal reporting is completed twice annually,once in the late fall (December)
and once in late spring (May).
M.Heath described factors that may impact the budget leading to either surpluses or deficits.
Plans to enhance the reporting of ride time and travel to bus stop distances for both elementary and
secondary were outlined.The enhancements will include a breakdown by specialty programs
(i.e..Tech emphasis,French Immersion).
The challenges of late registrations to STS and the ways in which STS promotes early registration
were described.The use of technology was highlighted.The suggestion that TVDSB implement
a central school registry over the summer was discussed.
M.Heath described the start up this year identifying three areas that caused some concern.
An Ad Hoc Committee to review the provision of conditional bussing and identify criteria for making
hazard designations is being established by STS.Two trustees from each Board are being asked to
sit on the committee.The process for selecting trustees will align with the current process for
assigning committee membership.Supervisor B.Williams will email the updated Committees of
ttie Board and Community Representation form to trustees.Trustees will be assigned to
committees at a meeting following the Board elections on 2014 December 1.
5.COMMITTEE MANDATE
The mandate of the Committee was reviewed and amended.
The following motion was moved and CARRIED:
That the mandate of the Transportation Advisory Committee be as follows:
The committee meets at least three times annually to:
•Provide a mechanism by which trustees may receive and deliver
communication regarding Issues related to the transportation of TVDSB
students.
•Review the annual Service Agreement and identify budget implications.
•Review each fall the current service levels of STS.
The committee will meet once annually with the coterminous Board.
The Committee consists of three members representing the broad geography of the
Thames Valley District School Board.
6.FUTURE TOPICS
Future topics were identified and Included:
•Review of maximum ride time data
•Review of service agreement
•Review of minimum standards in service agreement
•Review of information needed to feed into ARC decisions
7.OTHER BUSINESS -None
8.DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2015 February 10 at 3 p.m.
9.ADJOURNMENT
A motion to adjourn was approved at 4:50 p.m.
RECOMMENDATIONS:
1.That the mandate of the Transportation Advisory Committee be as follows:
The committee meets at least three times annually to:
•Provide a mechanism by which trustees may receive and deliver communication
regarding issues related to the transportation of TVDSB students.
•Review the annual Service Agreement and identify budget Implications.
•Review each fail the current service levels of STS.
The committee will meet once annually with the coterminous Board.
The Committee consists of three members representing the broad geography of the
Thames Valley District School Board.
BILL MCKINNON
Chairperson