10/10/2015 - Regular Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR BOARD MEETING, PUBLIC SESSION
2015 November 10, 7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
A G E N D A
V-verbal
M – material
1. CALL TO ORDER V
2. O CANADA V
3. SPECIAL MUSICAL PRESENTATION – Lord Dorchester S.S.
4. APPROVAL OF AGENDA V
5. OFFICIAL RECORD
6. RECOGNITIONS - none
7. CONFLICTS OF INTEREST V
8. CHAIR’S ANNOUNCEMENTS V
9. DIRECTOR’S ANNOUNCEMENTS V
10. ADMINISTRATIVE PRESENTATIONS
a. Mental Health and Wellness Survey Results
V
11. MINUTES OF THE 2015 October 27 BOARD MEETING
a. Confirmation of Minutes
b. Business Arising from Minutes
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12. STUDENT TRUSTEES’ UPDATE V
13. REPORTS FROM THE ADMINISTRATION
a. Medway High School Athletics Enhancement Proposal
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The Thames Valley District School Board supports individuals of all abilities. If you require assistance to
fully participate in this meeting, please contact Laurie Abell at 519-452-2000 ext. 20215;
l.abell@tvdsb.on.ca so that our staff can plan accordingly.
14. REPORTS FROM COMMITTEES
a. Audit Committee, 2015 October 20
b. First Nations Advisory Committee, 2015 October 20
c. Policy Working Committee, 2015 October 27
d. Chair’s Committee, 2015 November 3
e. Committee of the Whole – In Camera, 2015 November 10
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15. COMMUNICATIONS
a. Ontario Public School Boards’ Association (OPSBA) – Update
V
16. NOTICE OF MOTION - none
17. MOTION – NOTICE OF WHICH HAS BEEN GIVEN
18. ADDITIONAL ITEMS
19. QUESTIONS/COMMENTS BY MEMBERS
20. ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2015 NOVEMBER 10, 7:02 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2015 November 10 in the Board Room at the Education Centre,
meeting in public session at 7:02 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND OTHERS
R. Tisdale (Chair)
J. Bennett
R. Campbell
H. Goddeeris
C. Goodall
G. Hart
P. Jaffe
B. McKinnon
A. Morell
S. Polhill
M. Reid
P. Schuyler
J. Skinner
S. Suvajac
J. Todd
V. Nielsen
J. Pratt
C. Beal
S. Builder
R. Culhane
K. Edgar
L. Griffith-Jones
P. McKenzie
G. Lalonde, (-8:08)
J. Copeland (-8:31)
A. Edmondson (-8:31)
M. Moynihan
S. Powell
B. Sonier
K. Wilkinson
K. Bushell
B. Williams
R. Hoffman
L. Abell
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:02 p.m.
2/3. O CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to Lord Dorchester Secondary School Stage Band for
their performance and to Conductor J. Callowhill for leading in the playing of O Canada and two
musical selections.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee J. Todd, seconded by Trustee R. Campbell.
5. OFFICIAL RECORD - none
6. RECOGNITIONS - none
7. CONFLICTS OF INTEREST – No conflicts of interest were declared.
8. CHAIR’S ANNOUNCEMENTS
Chair R. Tisdale encouraged everyone to attend a Remembrance Day ceremony at a school or local
cenotaph in recognition of our Service Men and Women who assisted in preserving freedoms
worldwide. There will be a Remembrance Day Service at the Education Centre beginning at 10:40
a.m.
Chair Tisdale requested Vice Chair B. McKinnon to take the chair.
9. DIRECTOR’S ANNOUNCEMENTS
Associate Director V. Nielsen shared a note received from Oxford United Way, Executive Director K.
Gilson thanking secondary students for participating in the stair climb. A record, 1,265 students from
all six Oxford high schools raised over $30,000 for United Way. Thank you was extended to all of the
students and to Trustee McKinnon for his generous incentive.
Associate Director Nielsen invited Executive Officer K. Bushell to report on the release of the Ministry
Capital Priority funding for the 2015-2016 school year. Thames Valley District School Board received
funding for two new elementary schools; one in North East London with funding of 14.8 million dollars
and one in North West London with funding of 13.1 million dollars.
2015 November 10…2
Discussion ensued regarding the selection of capital projects for funding by the Ministry. Trustees
expressed concerns that the identified priority given to building a school in the Summerside
community by Trustees was not acknowledged in this round of capital funding.
It was verified that this was the second time that the Summerside School project was submitted to the
Ministry. Funding for the property site was received in the summer of 2014.
The following motion was moved by Trustee Tisdale, seconded by Trustee Polhill and CARRIED:
That the Thames Valley District School Board (TVDSB) requests the Ministry of Education
to reconsider the funding of a school for the Summerside community. In addition, that the
TVDSB request the rationale for the decision as well as the criteria used to decide capital
funding grants.
Chair Tisdale resumed the Chair.
10. ADMINISTRATIVE PRESENTATIONS
a. Mental Health and Wellness Survey Results
Supt. K. Edgar presented the Mental Health and Wellness Survey Results conducted in the spring
of 2015. Gail Lalonde, Mental Health Lead shared in the presentation.
Overall comparison between 2010 and 2015 demonstrated improvements in mental health literacy,
mental health leadership, and engagement with students, families, staff and our community. The
work being done through the Mental Health Initiative was outlined noting it is having an impact.
11. MINUTES OF THE 2015 October 27 BOARD MEETING
a. CONFIRMATION OF MINUTES
The minutes of the 2015 October 27 Regular Board Meeting was adopted on motion of Trustee
Campbell, seconded by Trustee Reid and CARRIED.
b. BUSINESS ARISING FROM MINUTES - none
12. STUDENT TRUSTEE’S UPDATE
Student Trustee H. Goddeeris reported that the Crowdicity platform is being used by students to
share and expand on innovative ideas. The use of the platform has facilitated improved
communication with students; this is one of their goals.
13. REPORTS FROM THE ADMINISTRATION
a. Medway High School Athletics Enhancement Proposal
Supt. M. Moynihan and Exec. Officer K. Bushell presented a proposal for Athletic Enhancements
at Medway High School (Item 13.a.). Joining them were Medway Principal J. Copeland and
Ilderton and District Lions Club member and Ilderton Mayor, A. Edmondson. The proposal was
described noting it is the intent of the Ilderton and District Lions Club to use receipt of direct
donations from community members to finance the enhancements. The hope is that further
enhancements as described as Phases 2 and 3 of the project will be funded similarly.
Principal J. Copeland shared the benefits of the proposal includ ing the engagement of the
community, enhancing programs at Medway, building capacity, and encouraging potential families
to register their child at a TVDSB school. He noted the community initiated the proposal and
reached out to Medway.
With Board approval of Phase 1 of the project, Supt. Moynihan shared the next steps include
confirming the Thames Valley Education Foundation’s level of involvement, drafting an agreement
between the TVDSB and the Ilderton and District Lions Club.
A discussion followed and questions of clarification were answered regarding timelines, details of
the project phases, and corporate sponsorships and recognitions of donors.
2015 November 10…3
The following recommendation was moved by Trustee A. Morell, seconded by Trustee Campbell
and CARRIED:
That Phase I of the Medway High School Athletics Enhancement Proposal be
approved.
Thank you was extended to Mayor Edmundson and Principal Copeland.
14. REPORTS OF COMMITTEES
a. Audit Committee, 2015 October 20
Trustee M. Reid referred to the written report of the Audit Committee (Item 14.a.) provided to
Trustees in advance of the Board meeting. The following recommendations were moved by
Trustee Reid, seconded by Trustee Morell and CARRIED:
That the Board submits the Annual Report for the year ended 2015 August 31 to
the Ministry of Education.
That the matter discussed at the in-camera session of 2015 October 20 be
approved.
The following recommendation was moved by Trustee Reid, seconded by Trustee Morell and
CARRIED:
That the TVDSB write the Ministry of Education requesting reforms to the Regional
Internal Audit Team governance structure and regulations. Furthermore, that the
concerns raised by the TVDSB Audit Committee regarding the efficacy of the
current structure be conveyed to the Ministry of Education.
The following recommendation was moved by Trustee Reid, seconded by Trustee Morell and
CARRIED:
That the TVDSB request OPSBA to collect input from all of its member boards
regarding the efficacy and efficiency of the current governance structure of
Regional Internal Audit Teams, Audit Committee regulations and other concerns
about Audit Committees. Furthermore, the TVDSB requests OPSBA communicate
such feedback to the Ministry of Education and petiti on that changes are made to
address the concerns raised in order to ensure that Audit Committees are
successful in fulfilling the mandate to ensure accountability.
b. First Nations Advisory Committee, 2015 October 20
Trustee P. Schuyler referred to the written report of the First Nations Advisory Committee (Item
14.b.) provided to Trustees in advance of the Board meeting. There were no recommendations.
c. Policy Working Committee, 2015 October 27
Trustee Reid referred to the written report of the Policy Working Committee (Item 14.c.) provided
to Trustees in advance of the Board meeting. There were no recommendations. The Information
Technology Procedure was approved by the Committee and attached to the report for information.
d. Chair’s Committee, 2015 November 3
Trustee B. McKinnon referred to the written report of the Chair’s Committee (Item 14.d.) provided
to Trustees in advance of the Board meeting. There were no recommendations.
Trustee McKinnon advised a Special Meeting of the Board was called for 2016 January 12.
2015 November 10…4
e. Committee of the Whole – In Camera, 2015 November 10
Trustee McKinnon advised the Committee of the Whole met in-camera from 5:04 p.m. to 5:56 p.m.
to discuss negotiations and personal matters.
The following recommendation was moved by Trustee McKinnon, seconded by Trustee Jaffe and
CARRIED:
That the motions approved at the in-camera session of 2015 November 10 related
to negotiations and personal matters be approved.
15. COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION - none
16. NOTICE OF MOTION - none
17. MOTION – NOTICE OF WHICH HAS BEEN GIVEN - none
18. ADDITIONAL ITEMS
Trustee Morell reported that she and Chair Tisdale attended the People for Education conference.
Chair Tisdale confirmed the letter to the Ministry of Education, per item 14.a, will be copied to
Members of Provincial Parliament (MPP) in Thames Valley. .
Trustee Jaffe acknowledged the presence of the Western University students attending as part of
their critical policies study.
19. QUESTIONS/COMMENTS BY MEMBERS
20. ADJOURNMENT
The meeting adjourned at 8:43 p.m. on motion of Trustee S, Polhill, seconded by Trustee J. Todd.
Confirmed:
Chairperson
2015 November 10…5
SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 November 10
- That the Thames Valley District School Board (TVDSB) requests the Ministry of Education to
reconsider the funding of a school for the Summerside community. In addition, that the
TVDSB request the rationale for the decision as well as the criteria used to d ecide capital
funding grants.
- That Phase I of the Medway High School Athletics Enhancement Proposal be approved.
- That the Board submits the Annual Report for the year ended 2015 August 31 to the Ministry
of Education.
- That the matter discussed at the in-camera session of 2015 October 20 be approved.
- That the TVDSB write the Ministry of Education requesting reforms to the Regional Internal
Audit Team governance structure and regulations. Furthermore, that the concerns raised by
the TVDSB Audi Committee regarding the efficacy of the current structure be conveyed to the
Ministry of Education.
- That the TVDSB request OPSBA to collect input from all of its member boards regarding the
efficacy and efficiency of the current governance structure of Regional Aud it Teams, Audit
Committee regulations and other concerns about Audit Committees. Furthermore, the TVDSB
requests OPSBA communicate such feedback to the Ministry of Education and petition that
changes are made to address the concerns raised in order to ensu re that Audit Committees
are successful in fulfilling the mandate to ensure accountability.
- That the motions approved at the in-camera session of 2015 November 10 related to
negotiations and personal matters be approved.
We build each student’s tomorrow, every day
Date of
Meeting: 2015 November 10
Item #: 13.a.
REPORT TO: BOARD X Public In Camera
COMMITTEE Public In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Marion Moynihan
Superintendent of Student Achievement
SIGNATURE:
SUBJECT: Medway High School Athletics Enhancement Proposal
RECOMMENDATION: That the Medway High School Athletics Enhancement Proposal be approved.
Purpose To seek the Board’s support for the Medway High School Athletics Enhancement Proposal.
Content The Ilderton and District Lions’ Club is committed to supporting the enhancement of Medway High
School’s outdoor athletic facilities through corporate and community sponsorship (see Appendix A).
In adhering to the TVDSB Fundraising Activities and Donations for School Projects, Enhancements,
Equipment and Programs Procedure, the proposed enhancements are separated into three phases.
Phase 1:
Track Replacement
Estimated Cost: $581,000 + HST
Funds to be raised within one year of receiving approval to proceed.
Phase 2:
Construction of a Field House
Phase 3:
Installation of a Scoreboard and Lights
Appendix B (attached) provides additional information not included in the original proposal in order to
adhere to Appendix J of the TVDSB Fundraising Activities and Donations for School Projects,
Enhancements, Equipment and Programs Procedure.
The Capital Planning Coordinating Committee reviewed and supported this proposal on 2015 October
20.
Administrative Council reviewed and supported this proposal on 2015 November 02.
Initial discussions with the Executive Director of the Thames Valley Education Foundation suggest that
this project could run independent of the Foundation. It is recommended, however, t hat an Agreement
be established between the Board and the Ilderton and District Lions’ Club in order to formalize the
procedures during the course of this three phase project.
Cost/Savings Phase 1 ~ $581,000 + HST
Phase 2: To be determined
Phase 3: To be determined
Timeline November 2015: Finalize Thames Valley Education Foundation’s level of involvement in the
project
November 2015: Creation of Agreement
January 2016: Communication of Agreement to Ilderton and District Lion’s Club
Appendices A. Ilderton and District Lions’ Club Proposal
B. Appendix J, TVDSB Fundraising Activities and Donations for School Projects, Enhancements,
Equipment and Programs Procedure
C. Appendix G, TVDSB Fundraising Activities and Donations for School Projects, Enhancements,
Equipment and Programs Procedure
Relation to Commitments:
☒ Putting students first. ☒ Actively engaging our students, staff, families and communities.
☐ Recognizing and encouraging leadership in all its forms. ☐ Being inclusive, fair, and equitable.
☒ Ensuring safe, positive learning and working environments. ☒ Inspiring new ideas and promoting innovation.
☒ Taking responsibility for the students and resources entrusted to our care.
Appendix A
Medway High School
Athletics Enhancement Proposal
by the
Ilderton and District Lions’ Club
REPORT OF THE AUDIT COMMITTEE 2015 October 20
3:00 - 4:58 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
A. Morell
M. Reid
R. Tisdale (Chair)
R. Kent (+4:00)
R. Robertson (- 4:00)
(via conference)
L. Elliott
J. Pratt
C. Beal
J. Knight
S. Macey
J. Nicolle
J. Berkin
D. Duszczyszyn
1. CALL TO ORDER
The meeting was called to order by Chair Tisdale.
2 APPROVAL OF AGENDA
The agenda was approved by motion.
3 CONFLICTS OF INTEREST - none declared
4 REPORT OF 2015 SEPTEMBER 15 MEETING
For information only.
5 ANNUAL REPORT TO MINISTRY OF EDUCATION FOR 2014-15 FISCAL YEAR
The Annual Report to the Ministry was reviewed.
The following motion was moved and carried:
That the Board submit the Annual Report for the year ended 2015 August 31
(attached) to the Ministry of Education.
6 EXTERNAL AUDIT RFP
Superintendent Beal advised that the RFP documents are being prepared, and the evaluation
committee has been established. It is estimated that the RFP will be posted mid-November,
with bid award taking place in January, 2016.
7 COMMITTEE SELF-ASSESSMENT SUBMISSION
The completed evaluation forms were collected. They will be summarized for review at the
November meeting.
8. SOUTH REGION INTERNAL AUDIT 2015-16 AUDIT PLAN FOR TVDSB
Regional Internal Audit Manager Nicolle reviewed the proposed 2015-16 Audit Plan for TVDSB.
The Committee carefully considered the language and content of the plan. In an effort to
provide clarity, and accurately identify matters pertaining to TVDSB, numerous revisions were
suggested.
The listing of planned audits to 2020 was reviewed. In light of the current labour situation and
resulting impact on staff resources, a number of audits proposed for 2015-16 were
recommended to be deferred until labour action is ceased.
14.a.
A fulsome discussion regarding audit resources took place. The need to leverage work of the
TVDSB audit staff member and the external auditors was underlined. The opportunity for
scaled down audit scopes was considered.
The Committee directed Manager Nicolle to amend the 2015-16 Audit Plan based on the
feedback provided.
9. LETTER TO MINISTRY OF EDUCATION REGARDING REGULATION CHANGES
Further to the members’ request that Chair Tisdale send a letter to the Ministry regarding
concerns about the audit committee regulation changes, the draft letter was presented. It was
agreed that the letter would be copied to OPSBA, PCODE and the South Region boards.
10 IN-CAMERA
The Committee moved in-camera at 3:45 p.m. It reconvened in public session at 4:56 p.m.
11 OTHER BUSINESS - none
12 DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for Friday, 2015 November 13, at 3:00 p.m.
13 ADJOURNMENT
A motion to adjourn was approved at 4:58 p.m.
RECOMMENDATIONS:
That the Board submit the Annual Report for the year ended 2015 August 31
(attached) to the Ministry of Education.
That the matter discussed at the in-camera session of 2015 October 20 be approved.
RUTH TISDALE
Chairperson
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
2015 October 20
3:00 p.m. to 4:25 p.m.
MEMBERS
ADMINISTRATION AND OTHERS
P. Schuyler (Chair)
J. Bennett, Trustee
D. Grosbeck, Chippewas of the Thames
C. Kechego, Chippewa of the Thames
C. Thomas, Munsee-Delaware Nation
B. Summers, Oneida Nation of the Thames
Regrets:
B. McKinnon Trustee
C. Doxtator, Oneida Nation of the Thames
Absent:
S. Doxtator, Oneida Nation of the Thames
P. McKenzie, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
J. Hill, FNMI Learning Coordinator
S. McGahey-Albert, FNMI Education Advisor
M. Ferdinand, Coordinator School Counselling & Social
Work Services
L. Abell, Corporate Services Assistant
R. Hart, Principal B. Davison S.S.
M. Macdonald, Principal SDCI
B. White, Saunders S.S.
D. Chisholm, Vice Principal Saunders S.S.
M. Deeb, Principal H.B.Beal S.S. (+3:29)
R. Oakley-Law, Delaware Central P.S.
L. Williams, Principal Lambeth P.S.
Guests:
Chief R. Thomas, Munsee-Delaware Nation
S. Dale, Fourth R (-3:37)
M. Cywink, Fourth R (-3:37)
1. CALL TO ORDER
The meeting convened at 3:07 p.m. at the Munsee-Delaware Community Centre, 533 Thomigo Road,
Muncey.
2. APPROVAL OF AGENDA – The agenda was approved as printed.
3. CONFLICTS OF INTEREST – none declared
4. REPORT OF MEETING- 2015 SEPTEMBER 15 – provided for information.
5. BUSINESS ARISING FROM MINUTES
Chair P. Schuyler informed the committee that Ministry confirmation has not been received for an
additional secondary First Nation, Métis and Inuit (FNMI) social worker and counsellor. Supt.
McKenzie added he will advise the First Nations Advisory Committee when more information
becomes available or if approval is received. There was a request that the FNAC Committee be
involved should there be funding and a selection process.
A statement to be read before Thames Valley District School Board meetings was discussed. It was
clarified that the statement would be read in English when the Chair opens the meeting to
acknowledge the territory name of the land on which the meeting is being held. This was deferred for
further discussion and clarification at the 2015 November 17 meeting. The representatives were
asked to bring a report from their community to the next meeting.
6. SCHOOL COUNSELLING AND SOCIAL WORK SERVICES
M. Ferdinand reported meetings with FNMI portfolios are on hold due to the current labour sanctions.
14.b.
7. PROGRAM SPOTLIGHT
Program Development and Implementation Coordinator S. Dale and M. Cywink of the 4th R, Centre
for Prevention, provided information relating to the 4th R mentoring program in schools. Information
on the 2015-2016 4th R Elementary Mentoring and Peer Mentoring sessions was provided. M. Cywink
explained the various programs throughout Thames Valley. The en d goal is academic success. The
Student Leadership Council will have their first meeting on November 19th.
S. Dale shared the School Transition Webinar Series that is available at
https://youthrelationships.org/school-transition. The FNAC committee was encouraged to share this
information with their students and families.
8. LEARNING SUPPORT SERVICES UPDATE
Supt. Mckenzie distributed the 2015-2016 Board Action Plan on FNMI Education. This funding
proposal was sent to the Ministry of Education. Committee members were asked to bring this report
to all future FNAC meetings. The action plan will be referenced in program spotlights. Thank you was
extended to all that provided input to the report.
P. Skinner highlighted the GSN (Grants for Student Needs) Ministry funding and Aboriginal Education
Office (AEO) funding.
S. McGahey-Albert noted that funding is available to provide transportation to grade 8 student
information nights for students and their families who live in one of the three communities. Two FNMI
engagement dinners are being planned for the spring of 2016. One will be held at the N’Amerind
Friendship Centre and the other will be held in one of the communities but it has not been determined
which one this will be.
J. Hill shared statistics about the Visiting Elders and Cultural Teachers Program. Last year 30 schools
were visited and 1200 students benefitted from the program. The FNMI Speaker Series was
highlighted. Future workshops include corn husk creations and the making of a wampum belt.
9. PRINCIPALS’ UPDATE (VERBAL REPORTS)
a. B. Davison Secondary School
Principal R. Hart referred to the written report as attached (FNMI 1) and provided to the
Committee in advance of the meeting.
b. Delaware Central Public School
P. Skinner referred to the written report as attached (FNMI 2) and provided to the Committee in
advance of the meeting.
The Intermediate First Nations students held a social for the entire school on October 15th.
c. H.B. Beal Secondary School
Principal M. Deeb referred to the written report as attached (FNMI 3) and provided to the
Committee in advance of the meeting.
d. Lambeth Public School
Principal L. Williams referred to the written report as attached (FNMI 4) and provided to the
Committee in advance of the meeting.
e. Saunders Secondary School
Vice Principal D. Chisholm referred to the written report as attached (FNMI 5) and provided to the
Committee in advance of the meeting.
f. Strathroy District Collegiate Institute
Principal M. Macdonald referred to the written report as attached (FNMI 6) and provided to the
Committee in advance of the meeting.
10. COMMUNITY UPDATE
a. Chippewas of the Thames First Nation
D. Grosbeck provided an update highlighting that elections have taken place. C. Kechego
advised that their new Chief, Leslee White-Eye, was elected in the summer noting that issues
pertaining to education are important to her.
b. Munsee-Delaware Nation
C. Thomas provided an update highlighting the October 28th fall feast in the community. A
Halloween party is planned for children at the community centre on October 29th.
A session for ten residential school survivors was held. The survivors were each given a blanket
of hope. The Education Committee designated funds to buy each student a winter coat, mitts,
boots and a hat.
An attendance incentive program is in place for high school students. It is the student’s
responsibility to make sure their attendance is signed by a parent to receive an incentive cheque.
L. Nicholas has retired. C. Thomas will be filling the role; she can be contacted by calling the
Band office. Recognition to acknowledge L. Nicholas for his contribution to this committee will be
planned.
c. Oneida Nation of the Thames
B. Summers advised that Standing Stone School is celebrating its 40th anniversary.
Oneida Nation of the Thames is celebrating 175 years. A tree planting ceremony in memory of
loved ones is planned for October 24th.
The community administration shall conduct a survey of transition from grade 6 to grade 7.
11. ADDITIONAL ITEMS
a. The Hamilton Spectator Article – Hamilton Trustees call for more teaching of native history
http://www.thespec.com/news-story/5941343-hamilton-trustees-call-for-more-teaching-of-native-
history/
b. MacLean’s News Canada Article – A Real Nation Would Not Let This Happen
http://www.macleans.ca/news/canada/a-real-nation-would-not-let-this-happen/
12. FUTURE MEETING DATES
2015 November 17 H.B. Beal Secondary School
2016 January 19 Saunders Secondary School
2016 February 16 Chippewas of the Thames
2016 March 22 N’Amerind Friendship Centre
2016 April 19 Lambeth PS
2016 May 17 Oneida Nation of the Thames
2016 June 22 Strathroy District Collegiate Institute
13. ADJOURNMENT
The meeting adjourned at 4:25 p.m. by motion.
Recommendations: None
P. Schuyler
Committee Chair
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
B. Davison Secondary School
785 Trafalgar Street, London, Ontario N5Z 1E6
Telephone: (519) 452-2880 Fax: (519) 452-2899
Web site: www.tvdsb.on.ca/davison
Richard Hart, B.A., B.Ed., M.Sc.Ed., Principal ~ Melanie Seifert., B.A, B.Ed., M.Ed., Vice-Principal
Carrie Rogers, First Nations Counsellor
Report to First Nations Advisory Council
Date: Thursday, October 15,
2015
Transition Meetings and Timelines:
A Principals’ Student Advisory Group (PSAG) has been formed at Davison which
has no student council. Staff members were asked to put forward the names of
students with leadership skills or who possess skills to be further honed. Student
representatives were selected for each grade. i.e.
gr.12, three students, gr.11, three students
gr.10, three students, gr. 9, two students.
These students will meet with the principal and the guidance department head
every month to discuss school related issues from a student’s perspective and
provide input to administration. The f irst meeting was held on Wednesday, Oct. 7,
2015.
Initiatives to Support Students in their Learning:
Two staff members have stayed on as our FNMI school contacts. Ms. Kim
Alexander and Mr. Michael Wareing.
All grade 9 students this year have been surveyed to seek their input on their
preferred learning style, preferred instructional style and their awareness of
learning goals and success criteria as well as assessment strategies . This
information was shared with staff to assist with the refinement of their instructional
and assessment practices.
A number of grade 9 orientation activities centered on inclusion and acceptance
have occurred in the latter part of September.
There are currently four First Nations students on our Co-Ed Slo-pitch baseball
team.
Cultural Initiatives:
Ms. Rogers and I are meeting regularly to discuss supports for a number of our
First Nations students.
Our First Nations course NAC201 is comprised of 24 students across all grades.
The vast majority of students are First Nations. Ms. Kim Alexander is their
classroom teacher.
Ms. Rogers indicated that she is starting a beaded lanyards craft activity with
students for the winter season. In addition she hopes to introduce corn husk mats,
tipi teaching, and sweat lodge teaching. Students have also been asking for more
of the moccasins making that was taught last year.
The vast majority of our school participated in Every Child Matters - Wear Orange
awareness day.
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
Importance Dates:
Early Warning reports were distributed on Thursday, October 15. Every student was
provided with a Markbook printout for every course.
Plans have already started for the preparation of our Remembrance Day assembly,
help during period 2 on November 11.
Our grade 11 and 12 students will be taking part in our two-week work experience
program. Work experience will commence on Monday, November 23 and will
wrap-up on Friday, December 4. This program allows our senior students to put into
practice what they have learned in their various academic and technology
classrooms. Traditionally, our students have been highly successful.
Sincerely,
Principal
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
Report to First Nations Advisory Council
October 2015
TRANSITION MEETINGS AND TIMELINES
• We have begun transition activities with FNMI students from Delaware and Lambeth
schools
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
• We are going to begin meeting with as many of our FNMI students to go over the
Progress Reports and course placements
CULTURAL INITIATIVES
Planning for the Indigenous Arts Initiative has begun with the 4SI Teacher along with the Dance
and Art Department heads.
ON-GOING INITIATVES
• Our Lunch and learn program with Rhonda D. will take on a new look this year with a
focus on educational themes twice a month. This has already begun.
• Peer Mentor Training day will be held on Wednesday, October 7th and delivered by the
4th R; we have 11 new mentors for the program, and will begin delivering Wednesdays at lunch
starting October 14th
FUTURE DATES
Thursday October 15th Early Progress Reports
Thursday October 22nd Parent-Teacher Night 6:00pm-8:00pm
Friday October 30th Commencement 7:30pm
H.B. Beal Secondary School
525 Dundas Street
London, Ontario
N6B 1W5
Phone: 519-452-2700
Fax: 519-452-2729
www.tvdsb.ca/beal.cfm
Email: beal@tvdsb.on.ca
Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal
Mr. Matthew Bradacs, B.A., B.Ed., M.Ed., Vice-Principal
Ms. Christine Sharpe, B.A., B.Ed., M.Ed., Vice-Principal
Ms. Tammy Vacante, B.A., B.Ed., M.A., Vice-Principal
Report to First Nations Advisory Council- October, 2015
Transition Meetings and Timelines:
Grade 8 Transition to High School- Saunders and Beal Visit
September 29, 2015
Meeting with Mable Doxtator (Student Advocate)- Planning for
transition dates grade 6 to 7- October 2, 2015
Initiatives to Support Students in their Learning
Aboriginal Youth Apprenticeship Conference-
September 24, 2015
School Team Resource Review- September 25 , 2015
Cultural Initiatives
Fourth R Group Sessions- October 14, 2015
[Type text]
361 Second St., Tel: 519-245-2680 Fax: 519-245-5498
Strathroy, ON N7G 4J8 Email: strathroy@tvdsb.on.ca
We build each student’s tomorrow, every day.
Strathroy District Collegiate Institute
Report to First Nations Advisory Council
Strathroy District Collegiate Institute
2015 October 20
Transitions
We have identified our first group of FNMI student mentors, and
they have completed their initial training through 4th R. Mike Cywink
visited our grade 9 class to introduce the mentorship program and to
describe the benefits of participating with a mentor.
On Wednesday, Sept. 23 we had a busy and successful Frosh Day for
all of our grade 9’s.
On Wednesday, Sept. 30th we hosted a grade 9 parents’ night.
Initiatives to Support Students in their Learning
Early Progress Reports will be distributed October 16th
Parent/Teacher interviews will be held on October 22nd.
Take Our Kids To Work day will be held Wednesday, November 4th.
Our annual Academic Awards and Commencement will be Nov. 6th.
Cultural Initiatives
Andrea Young, Jessica Hill and Mike Cywink have all visited our FNMI
students during the first month, as we try to extend our connections to the
community.
Well known Metis artist, Christi Belcourt, will be joining our FNMI students
by SKYPE on the morning of October 16th to discuss art, culture and her
ongoing projects (e.g. Walking With Our Sisters) with our students.
REPORT OF THE POLICY WORKING COMMITTEE
2015 October 27
3:05 p.m. - 4:55 p.m.
MEMBERS
M. Reid S. Polhill
C. Goodall J. Skinner
P. Jaffe R. Tisdale
Visiting Trustees: J. Bennett, A. Morell
ADMINISTRATION AND OTHERS
L. Elliott
L. Abell
K. Bushell (3:00–5:16)
M. Moynihan (5:36–5:50)
S. Young (5:36–5:50)
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. COMMITTEE REPORT OF 2015 JUNE 23 AND 2015 OCTOBER 27 TRACKING SHEET
The tracking sheet was discussed and reviewed.
It was noted that the committee reviewing the Money Handling Policy and Procedure will meet
once labour issues are settled.
4. POLICY/PROCEDURE FOLLOWING PUBLIC INPUT - none
5. NEW DRAFT POLICIES/PROCEDURES
a. Pupil Accommodation Policy
Exec. Officer, K. Bushell joined the meeting to bring forward the new draft Pupil
Accommodation Policy and accompanying four new draft procedures.
Exec. Officer Bushell described the purpose of the Policy and related procedures noting
they provide a comprehensive process to manage student accommodation and ensure
TVDSB is in compliance with Ministry of Education Pupil Accommodation and Facility
Partnership Guidelines.
Exec. Officer Bushell responded to questions of clarification and made note of suggested
changes and revisions.
b. Pupil Accommodation and Facility Organization Procedure
Exec. Officer, K. Bushell presented the new draft Pupil Accommodation and Facility
Organization Procedure.
Exec. Officer Bushell responded to questions of clarification and made note of suggested
changes and revisions.
c. Community Planning and Facility Collaboration Opportunities Procedure
Exec. Officer, K. Bushell brought forward the new draft Community Planning and Facility
Collaboration Opportunities Procedure. It was noted that this procedure builds on the Pupil
Accommodation and Facility Organization Procedure (item b).
Exec. Officer Bushell responded to questions of clarification and made note of changes
and revisions.
d. Attendance Area Review Procedure
Exec. Officer, K. Bushell brought forward the new draft Attendance Area Review
Procedure.
Exec. Officer Bushell responded to questions of clarification and made note of changes
and revisions.
14.c.
e. Holding Zones and Holding Schools Procedure
Exec. Officer, K. Bushell brought forward the new draft Holding Zones and Holding
Schools Procedure.
Exec. Officer Bushell responded to questions of clarification and made note of changes
and revisions.
The following motion was moved and carried:
That the Pupil Accommodation Policy; and the Pupil Accommodation and Facility
Organization; Community Planning and Facility Collaboration Opportunities;
Attendance Area Review; and Holding Zones and Holding Schools Procedures, as
revised, be posted for 90 days Public Input.
f. Public Concerns Policy/Resolving Public Concerns Procedure
Director, L. Elliott presented the new draft Public Concerns Policy/Resolving Public
Concerns Procedure.
Questions of clarification were answered; formatting and wording changes were noted by
Director Elliott.
The following motion was moved and carried:
That the Public Concerns Policy/Resolving Public Concerns Procedure, as
revised, be posted for public input for 60 days.
6. EXISITING POLICIES/PROCEDURES UNDER REVISION
a. Information Technology Security Procedure
Supt., M. Moynihan and Manager S. Young joined the meeting to review the revisions to
the Information Technology and Security Procedure.
The revisions were recommended as a result of an internal audit of Information
Technology (IT) Services security procedures.
The following motion was moved and carried:
That the Information Technology Security Procedure be forwarded to the 2015
November 24 Board meeting for information.
7. POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION - none
8. OTHER BUSINESS
9. DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for Tuesday, November 24, 2015, in the Governor Simcoe Room.
10. ADJOURNMENT
The meeting adjourned at 5:58 p.m. by motion.
RECOMMENDATIONS: none
MATT REID
Chairperson
Administered By ASSOCIATE DIRECTOR
LEARNING SUPPORT SERVICES
Amendment Date(s) Replaces Procedure #9003 Technology Security Procedures
Amended: 1998 Dec 11, 2001 June 13, 2002 Feb 26, 2007 Nov 13, 2008 May 27
Page 1 of 8
Thames Valley District School Board PROCEDURE
Title INFORMATION TECHNOLOGY
SECURITY PROCEDURE
Procedure No. 5017a
Department LEARNING SUPPORT SERVICES
Reference(s) - Information Technology Policy
- Information Technology Appropriate Usage
Procedure
- Municipal Freedom of Information and Protection of
Privacy Act
- Ontario Human Rights Code
- Canadian Charter of Rights and Freedoms
- Privacy and Information Records Management
Policy
- Privacy and Access Procedure
- Records Information Management Procedure
Effective Date 2013 Nov. 12
1.0 Purpose
To set forth expectations with respect to computer and information resources security
procedures and the role and responsibilities of each individual in maintaining a secure
computing environment. Since students and staff have access to computer and Internet
resources as part of their teaching/learning/work experience, they each have a role in
maintaining a secure computing environment. Principals and management personnel
are responsible for communicating expectations and ensuring compliance with safe
computing practices as outlined in this document.
Questions or concerns should be addressed through the appropriate supervisor or the
Manager of Information Technology Services .
Appendix A presents definitions of technical terms used in this document.
2.0 Background
The Thames Valley District School Board (the “Board”) has responsibility for securing its
computing systems against unauthorized access and/or abuse while making them
accessible for authorized and legitimate uses.
With increasing dependence on electronic information systems for all aspects of day to
day operations, it is essential that computing resources and information are secure and
protected from disruption. Because computers throughout the organization are
increasingly interconnected, it is essential that responsible security practices be
observed to protect the integrity of information stored in computers in schools and
administration facilities. Individuals and the Board may be held liable in the event that
software is not licensed or properly authorized.
Information Technology Security Procedure – cont’d
Page 2 of 8
Everyone has a part in maintaining a secure computing environment and is expected to
adhere to the procedures outlined in this document. This includes students and staff, as
well as external agencies and vendors, who have need to use TVDSB networks and
technology. Practices have been identified to promote proper password management,
Internet access and responsible use of shared resources.
3.0 Principles
3.1 The Board’s Information Resources are a Board resource with substantial value
that must be protected from inappropriate use, unauthorized modification,
destruction or disclosure, whether intentional or inadvertent.
3.2 Access to Confidential Information is restricted to those with a demonstrated
"need to know" to the extent required to perform job functions, and must be in
accordance with the Municipal Freedom of Information and Protection of Privacy
Act (MFIPPA).
3.3 The Board must ensure that access to confidential Board electronic information is
granted only to appropriate individuals and work groups.
3.4 All Users of the Board’s Information Resources must ensure that critical data are
securely managed throughout the data life cycle and securely backed up as
appropriate.
3.5 Information and equipment disposal practices ensure the continued protection of
privacy.
3.6 Systems will be in place to enable the monitoring and detection of inappropriate
activity, and the creation of transaction trails for audit purposes.
3.7 Software and its related intellectual property developed by employees in the
performance of their duties are the property of the Board, and may not be
distributed or shared unless authorized in writing by the Director of Education or
designate.
3.8 All software resident on the Board’s computers must be installed in compliance
with licensing requirements of the software’s owners and with Board standards.
3.9 Passwords and related security codes must be kept secure at all times and
disclosed only as provided for by the disclosure policies and practices of its
owners.
3.10 No Expectation of Privacy – Users of the Board’s Information Resources should
have no expectation of privacy with respect to any use of the Board’s Information
Resources. For greater clarity, the Board has the right, and without the consent
of the employee, student, or other User, to monitor any and all of the aspects of
its Information Resources, including, without limitation, reviewing documents
Information Technology Security Procedure – cont’d
Page 3 of 8
created and stored on its computer system, deleting any matter stored on its
Information Resources, monitoring websites visited by Users, monitoring chat
and news groups, reviewing all material downloaded or uploaded by Users from
the Internet, and reviewing e-mail sent and received by Users.
4.0 Responsibilities of Users
4.1 Primary responsibility for security of system level data is vested with the
Supervisory Officer (or delegate) responsible for the creation or assembly of the
information.
4.2 Supervisory Officers, Principals and Managers are accountable for ensuring staff
are informed of the procedures and that compliance occurs. New employees are
to receive a copy of the Information Technology Security Procedures as part of
the hiring orientation. All staff members and trustees are required to complete an
annual declaration acknowledging awareness of and the need for compliance
with the Information Technology Policy and underlying procedures.
4.3 Secondary responsibility for the security of information is vested with Information
Technology Services staff who manage information processing, transmission,
and storage. Information Technology Services staff will act as Information
Custodians. The “Information Custodian” is responsible for receiving, granting or
denying, and fulfilling users’ requests for protected information on behalf of the
information owner. The “Information Custodian” may be granted full authorization
to access protected systems and other restricted access material in order to fulfill
information requests. While the “Information Custodian” may encounter protected
or confidential information, the “Information Custodian” agrees to not access,
acquire, use, copy, disclose or transfer this information except to the extent
necessary to fulfill the authorized information request. ITS staff will configure,
maintain and manage the Information Technology infrastructure resources
entrusted to its care in accordance with departmental protocols.
4.4 Users of the Board’s Information Resources are responsible for using Information
Resources in accordance with this Procedure and all related policies and
procedures, and complying with control and disclosure procedures, as required
by MFIPPA. Users’ access to the Board’s corporate applications will be granted
and managed as outlined in departmental protocols.
4.5 Data, computer equipment and software must be protected at all times from
physical damage, theft or unauthorized modification by those responsible for its
use and physical security.
4.6 Board-owned individually assigned computers must not be left unattended when
the power is on and CONFIDENTIAL OR CRITICAL information is being
accessed.
4.7 It is recommended that confidential or sensitive information be kept on network
drives. Where confidential or sensitive information is stored on Board owned
Information Technology Security Procedure – cont’d
Page 4 of 8
hardware or mobile storage (i.e., memory sticks) or devices every effort must be
taken by the user to ensure that the device is physically secure, information is
backed up, and sensitive materials are protected by logical access controls such
as passwords and encryption.
There is an obligation to inform parties if there is a privacy breach and
confidential personal data is lost or stolen (e.g., on content of laptop hard drive,
lost memory stick). This process is outlined in the section entitled “Handling a
Privacy Breach” of the TVDSB Privacy and Access Procedure #2020.
4.8 Non-Board owned equipment may be used on designated wireless networks
within the Board, but may not be attached to wired Board Networks. When non-
Board equipment is used on designated wireless networks within the Board, they
must still be used in accordance with the Information Technology Policy, the
Information Technology Appropriate Usage Procedure and this Information
Technology Security Procedure, and any other applicable Board policy or
procedure, and any applicable laws.
4.9 Failure to comply with the Information Technology Security Procedures will result
in disciplinary action that may include dismissal.
5.0 Technology Security Practices
5.1 Malware Issues
Malware (viruses, spyware, etc.) can cause extensive damage to computer
systems. There are thousands of computer viruses currently in existence with
new ones appearing frequently. Viruses can be spread by a variety of means -
downloading files from the Internet, bulletin boards, shared drives, from infected
media and from email attachments or, more rarely, email messages. Viruses can
be highly destructive, damaging data and even making an infected computer
unusable (e.g., by disabling it from launching any software programs). Virus
removal can be difficult and in some cases may necessitate reformatting the hard
drive or media resulting in the loss of all data.
Vigilance is necessary to protect against infection and proliferation of viruses and
related problems. Computer users can reduce the chances of infection and
damage in several ways:
● maintain up-to-date anti-virus software; updating software regularly is
necessary to obtain protection against the most recent viruses
● use anti-virus software to scan all files downloaded or copied to devices
● ensure that all software has been approved through the Software Approval
Committee
● do not open any email messages or email attachments which appear
suspicious. To help email recipients distinguish genuine email from virus
infected mail, give meaningful descriptions in the Subject area and, when
sending an attachment, indicate in the body of the message what the
attachment contains and what program was used to create the document
Information Technology Security Procedure – cont’d
Page 5 of 8
● back up important files regularly to minimize data loss should your system
become infected with a virus
Common symptoms of virus infection include unusual messages or displays on
the screen, missing and inaccessible or unusable files or programs. Individuals
are asked to contact the Information Technology Services Help Desk in the case
of a suspected virus.
The creation and distribution of virus hoaxes can result in wasted resources (staff
time to investigate and correct any actions taken in response to hoaxes,
increases in email traffic). Individuals who receive virus alerts from persons or
organizations outside the Board are asked to forward the informat ion to ITS Help
Desk. Often such "alerts" are hoaxes. The Help Desk will research any such
information and where appropriate issue genuine virus alerts or warnings.
5.2 Software and Licenses
Software licenses agreements must be honoured even if the software is not copy
protected. All software used for Board operations must be installed in compliance
with licensing requirements of its owners or otherwise owned by the Board.
Please contact the Manager of Information Technology Services to find out about
terms and conditions of software licenses for administrative applications which
are centrally supported. Users must maintain records of legal licenses.
5.3 Hardware
Computer equipment must be located where they will be secure and as free as
reasonably possible from damage by water, fire, or other disasters.
Laptops, personal computers, mobile devices and related equipment must be
handled securely, as the high value and portability of these devices make them
desirable theft items. Mobile devices must not be left unsecured at any time,
including in cars or offices.
5.4 Removable Media
Data may be stored on removable media, as well as computer hard drives and
servers. Important data must be appropriately backed up. When not in use,
removable media must be placed in locked storage if the data contained are
critical or confidential.
Loss of data can occur if removable media are stored near magnetic fields
(telephones or monitors), mishandled or misused. Instructions for safe and
proper use provided with removable media must be followed. As with other
computer equipment, foreign objects such as food, liquids and dust can cause
damage to removable media. Excessive heat and direct sunlight may also cause
damage to such media. Valuable data can be lost if removable media are not
handled safely.
Information Technology Security Procedure – cont’d
Page 6 of 8
5.5 Contingency Plans/Backup
The school administrator or the Help Desk (519-452-2005) should be contacted
for assistance in obtaining alternate means of computing in case of an
emergency.
Every department is responsible for contingency planning in the event of an
emergency. To protect critical information from loss in the event of theft or fire,
all systems are to be backed up on a regular basis. Backup copies are to be
stored in a location other than the computer workstation. A regular routine to
perform backups for servers and PC data must be established.
Where confidential or sensitive files are stored on a hard disk, precautions must
be taken to ensure the files are appropriately protected from inadvertent or
deliberate loss or tampering. These files must be copied (backed up) periodically.
5.6 Password/User Authorization Safety
Passwords belonging to individuals are not to be posted in public access areas
or near the computer itself. Keep them in a secure place. Passwords are not to
be shared.
In selecting a password, choose something that is known only to you:
● do not use your log-in name in any form (i.e., as-is, reversed, capitalized)
● avoid your first, middle or last name in any form
● do not use the names of your spouse or children
● do not use other information easily obtained about you - including license
plate, telephone number, social insurance number, make of automobile,
name of street on which you live
● use a password that is easy to remember, so that you do not have to write
it down
● consider combining 2 or 3 words together with numbers and use a pass
phrase (e.g., Cut73trees)
● avoid using the identical password for multiple purposes as if this
password is compromised it will affect multiple applications
Password length, complexity and lifetime will be enforced as outlined in
departmental protocols.
5.7 Data Integrity
The input of sensitive or critical information must be accurate and complete and
must be subject to error checking.
5.8 Electronic Mail, Conferencing And Other On-Line Communications
The Board may monitor the contents of electronic messages carried on its
computer networks. Electronic mail originating from the Board, like traditional
mail, is to be used only to further the Board’s objectives, and is the Board’s
property. All communications are to use appropriate and respectful language and
to be consistent with the Board’s policies and procedures, the Canadian Charter
Information Technology Security Procedure – cont’d
Page 7 of 8
of Rights and Freedoms, the Ontario Human Rights Code, the Ontario
Occupational Health and Safety Act, the Municipal Freedom of Information and
Privacy Protection Act, and any other applicable law.
5.9 Internet Access
The Board provides connections to the Internet for staff and student use that is
consistent with Board objectives. Use of the Board's Internet contrary to Board
policies, procedures or applicable laws will result in disciplinary action that may
include dismissal.
Appendix A
DEFINITIONS
For the purpose of this document the following definitions will apply:
"ACCESS" means to approach, instruct, communicate with, store data in, retrieve data from,
or otherwise make use of any resources of a computer, computer system, or computer
network.
"BOARD’S INFORMATION RESOURCES"
Hardware: CPU’s, computer boards, keyboards, terminals, workstations, personal computers,
printers, mobile devices, disk drives, wired and wireless infrastructure, communication lines,
terminal servers, routers, PDA’s laptops, phones and USB flash drives.
Software: source programs, object programs, utilities, diagnostic programs, operating systems,
communication programs.
Data: during execution, stored on-line, archived off-line, backups, audit logs, databases, in
transit over communication media.
Documentation: on programs, hardware, systems, local administrative/academic procedures.
Supplies: paper, forms, ribbons, magnetic media.
"COMPUTER NETWORK" means a number of computers connected together that are
capable of sharing common resources such as files, printers and CD Rom services.
"COMPUTER PROGRAM" means a set of instructions that tells the computer what to do.
"COMPUTER SOFTWARE" means programmed instructions whether purchased or written by
the user that the computer carries out.
"CONFIDENTIAL" (or SENSITIVE) information is information which requires protection from
unauthorized access and is regulated by a policy: for example; personally identifiable student
data such as grades and test results.
Information Technology Security Procedure – cont’d
Page 8 of 8
"CONTINGENCY PLANS" are alternative steps to take when information technology support
is interrupted. Contingency plans assure that you can continue to perform essential functions
in the event that you lose access to data and equipment resulting from a number of reasons
(theft, equipment failure, fire/water damage, unauthorized access, etc.)
"CRITICAL" information, networks, applications, systems, or data, are those resources
determined by management to be essential to the Board’s critical functions.
"FREEWARE" is software that is available for free use.
“INFORMATION CUSTODIAN” refers to the person(s) responsible for overseeing and
implementing the necessary safeguards to protect information assets, at the level classified by
the owner of the information.
"INTELLECTUAL PROPERTY" means data, including programs that are subject to copyright
protection as "Personal" property or "Board" property.
"INTERNET" is a logical network of tens of thousands of interconnected host computers.
"MALWARE" or malicious software is software designed to infiltrate or damage a computer
system without the owner’s informed consent. The expression is a general term used by
computer professionals to mean a variety of forms of hostile, intrusive, or annoying software or
program code.
"PDA" is personal data assistant.
"PERFORMANCE OF THEIR DUTIES" relates to JOB duties as specified in the employee’s
JOB DESCRIPTION.
"PROPERTY" means anything of value and includes but is not limited to, financial
instruments, information, including electronically produced data and computer software and
programs in either machine-readable or human-readable form, and any other tangible or
intangible item of value.
“REMOVABLE MEDIA” includes any media that can be removed from electronic devices,
including such items as USB drives, zip drives, DVD/CD drives, external hard drives, etc.
"SHAREWARE" is software that is available for free evaluation. Generally you are obligated to
pay a license fee in order to use it on a continuing basis.
"SOFTWARE LICENSE" is an agreement which specifies the terms and conditions under
which software may be copied. You must comply with any restrictions.
"VIRUS" is an unauthorized computer software program or portion of a program that has been
introduced into a computer or computer system, or network. Viruses damage data files,
expand to utilize available space, delete data, or result in other harmful actions.
REPORT OF THE CHAIR’S COMMITTEE
2015 November 3
3:21 p.m. - 4:32 p.m.
MEMBERS
J. Bennett B. McKinnon
M. Reid R. Tisdale (Chair)
ADMINISTRATION AND OTHERS
L. Elliott B. W illiams
V. Nielsen (-3:28)
1. APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. REVIEW AND APPROVAL OF 2015 NOVEMBER 10 BOARD AGENDAS
The agendas for the 2015 November 10 in-camera and public Board meetings were reviewed.
4. CORRESPONDENCE - none
5. UPCOMING EVENTS/INITIATIVES
System events and initiatives are scheduled as follows:
The Pledge to End Bullying – November 12
Thames Valley Education Foundation Gala, Let It Snow – November 27
Chair/Vice Chair Elections – December 1
Inaugural – December 8
25 Year Employee Recognition Reception – tentatively rescheduled to April 4
Dates for PARG Information Sessions:
November 17, 6:30 p.m.to 9 p.m. for school communities
November 18, 1 p.m. to 4 p.m. for municipalities
November 19, 1 p.m.to 4 p.m. for community groups and organizations
There was a request to include school closings, openings, and rededications in the list of
upcoming events/initiatives.
6. PUPIL ACCOMMODATION REVIEW GUIDELINE (PARG) INFORMATION SESSIONS
The format of the PARG information sessions was discussed. Chair Tisdale will open the
meeting on the 17th. Vice-Chair Trustee B. McKinnon will open the meetings on the 18th and 19th.
Executive Officer K. Bushell will present the information and provide opportunities for asking
questions of clarification. Public input will be received in writing as per the practice for accepting
input on policies and procedures.
The communication strategy for reaching school communities was discussed. There was a
request to post the invitation on the website for all three sessions. There was a suggestion the
school community session be videotaped.
7. BOARD INAUGURAL AND SYSTEM RETIREMENT RECEPTION
The draft agenda for the Board Inaugural meeting and plans for the reception were discussed.
Feedback regarding the Annual Retirement Reception was deferred.
8. BOARD MEETING AND ADVISORY COMMITTEE MEETING SCHEDULE FOR 2016
The proposed Board meeting and Ad Committee meeting schedules for 2016 were reviewed. It
was determined a Special meeting of the Board be called for 2016 January 12 and that the two
new Advisory Committees begin meeting in February 2016.
14.d.
9. IN CAMERA
On motion the committee moved in camera at 4:19 p.m. to discuss personal matters reconvening
in public session at 4:30 p.m.
10. OTHER BUSINESS - none
11. DATE AND TIME OF NEXT MEETING
The next meetings of the Chair’s Committee were scheduled as follows:
November 17, 12 p.m.
December 9, 3 p.m.
12. ADJOURNMENT
The meeting adjourned at 4:32 p.m. by motion.
RECOMMENDATIONS: None
RUTH TISDALE
Chairperson