4/28/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2015 APRIL 28, 7:05 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2015 April 28 in the Board Room at the Education Centre, meeting
in public session at 7:05 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND OTHERS
R. Tisdale (Chair)
E. Muellejans
L. Elliott
V. Nielsen
J. Bennett '
G. Osih
J. Pratt
B. Sonier
R. Campbell
S. Polhill
R. Culhane
K. Wilkinson (+7:40)
C. Goodall
M. Reid
M. Deman
K. Bushell
G. Hart
P. Schuyler
K. Edgar
B. Williams
B. McKinnon
J. Skinner
L. Griffith -Jones
K. Young
A. Morell
J. Todd
D. Macpherson
K. Aitken
M. Moynihan
'
Regrets: P. Jaffe
Guests.:
S. Noad (-7:40)
M. Sullivan (-7:40)
R. Kuiper (-8:10)
S. Builder (-9:00)
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:05 p.m.
2. /3. O CANADA
The appreciation of the Board was extended to Ryerson Public School Orchestra for their
performance and to Conductor Daniel Bell for leading in the singing of O Canada and performing two
musical selections.
4. APPROVAL OF AGENDA
The agenda was approved on motion of C. Goodall, seconded by R. Campbell.
5. OFFICIAL RECORD
B. Williams, Supervisor Corporate Services, read the following official record into the minutes:
"We regret to record the deaths of Brookelynne Atkinson, a Grade 1 student at Southside Public
School on April 11, 2015 and James Van Meer, a Carpenter for Thames Valley District School
Board on April 24, 2015."
6. CONFLICTS OF INTEREST — none declared
7. CHAIR'S ANNOUNCEMENTS
Chair Tisdale highlighted recent events she had the opportunity to attend including the Thames Valley
Education Foundation meeting on April 15; a meeting in Elgin County with Trustees J. Todd and C.
Goodall on April 18 addressing concerns raised by parents of Port Stanley Public School and Pierre
Elliott Trudeau French Immersion Public School; the Ontario Secondary School Teachers' Federation
Bishop Townsend awards on April 22; and the St. Joseph's .Healthcare Breakfast of Champions on
April 28 at the London Convention Centre.
2015 April 28 ... 2
7. CHAIR'S ANNOUNCEMENTS — cont'd
Chair Tisdale advised correspondence has been drafted relating to the following Board motions of
March -31, 2015:
That the Thames Valley District School Board ask the Chair to write the London Transit
Commission and Mayor of the City of London requesting that the London Transit Commission
explore the possibility of an affordable monthly or semester bus pass for elementary and
secondary school students.
That the Thames Valley District School Board request the topic of an affordable monthly or
semester bus pass for elementary and secondary school students be made a topic at the next
TVDSB/City of London Liaison Committee meeting.
Trustee J. Todd requested an update on the current status of Port Stanley Public School and Pierre
Elliott Trudeau French Immersion Public School.
Supt. Macpherson advised that a report and recommendations will be brought forward to the May 12
meeting to address the capacity issues at Pierre Elliott Trudeau Public School. The decision to move
the grade 6, 7, and 8s from Pierre Elliott Trudeau to Port Stanley is on hold pending a public input
process.
8. DIRECTOR'S ANNOUNCEMENTS
a. Appointment of Superintendent of Student Achievement -
Director L. Elliott announced the appointment of Sheila Builder to the position of Superintendent
of Student Achievement effective September 1, 2015.
b. Vietnamese Delegation — March 27, 2015
Director Elliott welcomed Principal M. Sullivan, Z. Mercure and K. Irons of Montcalm Secondary
School. Z. Mercure and K. Irons were recognized for their work creating a video for the
Vietnamese delegates who attended at their school on March 27. Honorable mention was
extended to B. Day and N. Khiev, who were not able to attend. Director Elliott thanked all staff
and students of Montcalm Secondary School for their hard work and dedication in making the visit
a successful one.
c. Science & Technology, Environmental Education, Arts and Mathematics (STEAM)
Conference
Director Elliott highlighted the STEAM conference for administrators, teachers and educators held
at Saunders Secondary School on April 24. The conference focused on innovative strategies and
ideas to integrate science & technology, environmental education, arts and mathematics.
9. ADMINISTRATION PRESENTATIONS
a. Creating Pathways to Success
Supt. D. Macpherson and Learning Supervisor R. Kuiper presented Creating. Pathways to
Success: All About Me Portfolio and the Individual Pathways Plan (IPP) by PowerPoint
presentation.
10. MINUTES OF THE 2015 APRIL 14 BOARD MEETING
a. Confirmation of Minutes
The minutes of the Regular Board Meeting of 2015 April 14 was adopted on motion of M. Reid,
seconded by J. Todd.
2015 April 28...3
10. MINUTES OF THE 2016 APRIL 14 BOARD MEETING — cont'd
b. Business Arising from the Minutes
I. Item 9.0 - Public Input - North Middlesex District High School (NMDHS)
At the request of Trustee G. Hart, Supt. 'B. Sonier provided information on the allocation of
additional teachers to NMDHS and all secondary schools for the 2014-2015 year. The impact
on programming through declining enrolment in all high schools was noted. Schools were
recognized for their creativity in finding ways to offer programming (i.e. blended learning,
combined classes and/or technology).
It was confirmed students may register for a desired course at an alternate high school in
Thames Valley should the course not be offered at their home school. Students are
responsible for their own transportation.
ii. Item 14.a — Report of the First Nations Advisory Committee, 2016 March 24
There currently are 1040 elementary and 675 secondary self -identified First Nation, M6tis and.
Inuit students as at 2014 October 31 in Thames Valley District School Board.
11. STUDENT TRUSTEES' UPDATE
Student Trustee E. Muellejans advised he attended at the Ministry of Education to participate on the
Special Education/French as a Second Language Advisory Committees for 2015. Student Trustee
Muellejans also attended at B. Davison Secondary School.— He highlighted the upcoming Track &
Field meet at Strathroy District School Board with over 1000 students scheduled to participate.
Student Trustee G. Osih advised the Student Trustee elections will be held on April 30 from 8:00 a.m.
to 12:00 p.m. Student Trustee Osih also noted that Variety Is will be held at Budweiser Gardens on
April 30.
12. REPORTS FROM THE ADMINISTRATION
a. Multi -Year Strategic Plan
In reference to the Board's Multi -Year Strategic Plan (Item 12.a) Director L. Elliott requested and
confirmed the plan's mission, vision, and commitments. Trustees were invited to identify priorities
for the coming year. Priorities identified included enhanced access to technology by students;
innovation; increased focus on demonstrating
on student achievement; embracing diversity
more real-life work 'experiences for students
engagement; and celebrating achievement.
13. REPORTS OF COMMITTEES
how programming/activities have positive impact
and equity; engaging the community to provide
; continued work to improve parent/comm unity
a. Report of the Budget Advisory Committee, 2016 April 7
Trustee G. Hart referred to the written report of the Budget Advisory Committee (Item 13.a)
provided to Trustees in advance of the meeting. There were .no recommendations.
b. Report of the Thames Valley Parent Involvement Committee, 2015 April 9
Chair Tisdale referred to the written report of the First Nations Advisory Committee (Item 13.b)
provided to Trustees in advance of the meeting. There were no recommendations. Questions of
-clarification were noted.
c. Report of the Trustee Professional Development Committee, 2016 April 14
Chair B. McKinnon referred to the written report of the Trustee 'Professional Development
Committee (Item 13.c) and provided to Trustees in advance of the meeting.
2015 April 28 ... 4
d. Report of the.Chair's Committee, 2015 April 22
Trustee B. McKinnon referred to the written report of the Chair's Committee (Item 13.d) and
provided to Trustees in advance of the meeting. There were no recommendations.
e. Report of the Committee of the Whole— In Camera, 2016 April 28
Trustee B. McKinnon advised the committee met in -camera from 5:06 p.m. to.6:10 p.m. The
committee discussed confidential negotiation and personal matters. The following
recommendations were moved by B. McKinnon, seconded by M. Reid and CARRIED:
That the motion relating to personnel matters be approved.
That Sheila Builder be appointed to the position of Superintendent of Student
Achievement with the Thames Valley District School Board effective 2015
September 1.
14. COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA) UPDATE
Trustee G. Hart advised the Directors meeting was held in Toronto on April 24 & 25. The Audited
Statements and 2015-2016 draft Budget were approved. OPSBA is running. on a no -increase
budget by utilizing additional contracts from the Ministry of Education. The 2015-2016 priorities
were also discussed and will go forward to the Annual General Meeting.
Trustee Hart referred to the initiative on community hubs noting there are no Trustees or
representatives from the education sector on the Community Hub Framework Advisory Group.
The following motion was moved by G. Hart, seconded by M. Reid and CARRIED:
That the Chair of the Board write to Premiere Wynne and Education Minister
Sandals to express our disappointment in the membership of the Community Hub
Framework Advisory Group.
It was noted that OPSBA and three other school boards have sent a letter expressing their
concern in this regard.
Trustee Hart referred Trustees to the OPSBA website regarding information -on upcoming
elections.
15. NOTICE OF MOTION —none
16. MOTION — NOTICE OF WHICH HAS BEEN GIVEN - none
17. ADDITIONAL ITEMS — none
18. QUESTIONS/COMMENTS BY MEMBERS
Trustee C. Goodall requested interim. measures being explored to address the overcapacity issues at
Pierre Elliott Trudeau for the 2015-2016 school year be provided at the 2015 May 12 meeting.
19. ADJOURNMENT
The meeting adjourned at 9:05 p.m. on motion of S. Polhill, seconded -by R. Campbell.
Confirmed:
Chairperson
2015 April 28 ... 6
SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 APRIL 28
— That the motion relating to personnel matters be approved.
— That Sheila Builder be appointed to the position of Superintendent of Student Achievement with the
Thames Valley District School Board effective 2015 September 1.
— That the Chair of the Board write to Premiere Wynne and Education Minister Sandals to express our
disappointment in the membership of the Community Hub Framework Advisory Group.
2015 April 28 ...5
c�Js�a[cr sc L m
REPORT TO: BOARD
X] Public - ❑ in Camera
COMMITTEE Public In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Laura Elliott, Director of Education SIGNATURE:
SUBJECT.
RECOMMENDATION....
Date of 2015 April 28
Meeting:
Item #: 12.0
Purpose To provide input to senior administration regarding the implementation of the Board's Multi -Year
Strategic Plan.
Content The Board's Strategic Plan was launched in the spring of 2013 (Appendix A). Significant community
consultation assisted the Board in determining priorities and areas of focus. The resulting plan -
included a new vision, mission, strategic commitments, and actions. It is important for the Board to
review the Strategic Plan annually to ensure that it continues to provide the desired direction. The
graphic found at Appendix B frames the work of both the Board and staff.
Cost/Savings
Timeline
Senior administration, in consultation with staff and other stakeholders, developed an Annual
Operating Plan for the 2014-15 school year. This plan will allow us to deliver on the commitments to
ensure we provide collectively, the highest quality education to our students. The strategic actions
identified in the 2014-15 plan, describe new projects and initiatives. There are many other initiatives
underway currently, which have not been identified in this plan. The Annual Operating Plan is available
on the Board website.
In January 2015, senior administration conducted a mid -year review of the goals and actions identified
in the Annual Operating Plan. We are on target for achieving the goals by the end of August 2015, and
a summary report will be presented to the Board in September 2015. A new Annual Operating Plan
will be developed for 2015-16.
The Board's budgeting process is underway and it is important to ensure that resources are allocated
to align with the Strategic Plan and the commitments.
As senior administration seeks input from the Board on the implementation of the Strategic Plan, a key
question is:
Which commitments and actions should be highlighted for the 2015-16 school year?
We build each student's tomorrow, every day
Appendices Appendix A — TVDSB Strategic Plan
Appendix B — Framing Our Work at TVDSB
Relation to Commitments:
❑x Putting students first.
x❑ Recognizing and encouraging leadership in all its forms
❑x Actively engaging our students, staff, families and communities.
0 Being inclusive, fair, and equitable.
❑x Ensuring safe, positive learning and working environments. 0 Inspiring new ideas and promoting innovation.
0 Taking responsibility for the students and resources entrusted to our care.
....... .......... ......._ ...._. _...._............._......._....._,...... _ ..
At eaders.in:, Ublic_.-education,_vire.commit:to;putting.:the.needsof-lh`e,studentsfirst'.by
Keeping1he .needs.' of`ail students _at the fiorefront during°the decision: making- process.
Seeking input. and.communieoting=effectively with parei ts'Ih trarisparari#
::and timely tot, ibm
Engaging our community to-shareFexpertisd =in. supporting -the. needs of; students:
leaders in p6151111'6464'cation, we cot imi#.to:r copizing.''antl:.encouraging=.ieadersh'ip.in
all its
M, by
Providingatudents vuith o-ppQItunities that develop feadersh p.:skiifs,and innovation:
Providirg'professional leas..Hing opportianities�for-stafF=that foe#erfieadersiip grid
continuousimprovement..
Encouraging;:and: supporting parent: learning ,and leadership,
°Supporting: stUd.Oht �leadersl ip developmenf �opPartUnities: n;#tje: community:.
As leaders, in,;publc;:'education; we: commi€;to ensuing safe; positive ;teaming: and
wotkingenv ronments,.by
Supporting student 1,,earning=iiy'setting h%gh;standards,And, pl r expectations.
P' ovidirt agents withan::ed`zicationa(.environment.that:is wefcom
r . J .,9 p . ing,
inviting;ana `aicceptng .
C%eating 't eaithy workpiaces and„addressing the%welfnessl needs:.of staff
Recognizing the nights .of all �to: feel safe:'and� respected.
As Leaders in.;pubiic:,education,.we:committo insp r ng.now deal andlpromoting
irnovaiion: bu;
Providing studehft� lith inqui "ry7i ased:.tearriii g and nigher,level thinking experiences:
-� Eticauragng and,;suppottiig:tisiC-taking acid innovatlor-ty staff
• Engaging the.:community to provde;reai woiid experionces;for, students:..
A's'aea mrs.m.p°uialic::educatign, �we-commit-t6-taking=responsibility fortheatudents:and
- 'resources rusted ao-:our care; by::
• Providing ;:access'to resoutces,•technology;and experiences fhat'meet:students'
strengths sand :needs.
Allocating`appropriate:resourcestois#aff'and"sfiudents:,
Establisiing LLmaintairig; and; nurturing::partnsrsh'ips: with; parents:.
:As'ieaders In public educ'ation,; we cor»mlt'to :actively .engaging our students, staff:
families and: communities by
Promoting _sfiidents' voice.., ,advocacy for .seif acid others.
•Comrrtunicafing.'effectivelylo staff,and seeking, feedback fro m_ all�empioyee.:grqups.
• °;Encouraging and supporting--parerif`�involvement and participation::
Gathering.:.in utand feedback frorn: the :communi around tannin and: prograrn;
p tY K� g
implementation:.
As'leaciers tri, public eduoation; we�cornm[ti t® bei ftirtcluslue, fair dh&e4uitabie- by
Empowering students, tobecome;:caring; cornmuriity members andcesponskle.
:global; citizera.
• Racognik rn :and celebrating the contriljutions and -diversity of students:,:
staff"and wolunteers<
Recognizing.;and promoting -our diversity'and achievements.
Framing Our Work at TVDSB
REPORT OF THE BUDGET ADVISORY COMMITTEE
MEMBERS PRESENT
G. Hart (Chair) M. Reid
J. Skinner P. Schuyler
R. Tisdale (ex Officio) J. Todd
Trustee Non -Members: J. Bennett, A. Morell
1. APPOVAL OF AGENDA
The agenda was approved by motion
2: CONFLICTS OF INTEREST — none declared
13.a
2015 April 7
4:30 p.m. — 6:32 p.m.
ADMINISTRATION AND OTHERS
L. Elliott
B. Williams
J. Pratt
D. Munroe
S. Macey
J. Berkin
C. Beal
E. Ng
3. SUMMARY OF GRANTS FOR STUDENT NEEDS (GSN) FOR 2015-16
Supt. C. Beal reported on the meeting hosted by the Ministry of Education regarding the GSNs and the
recently released_ Pupil Accommodation Review Guideline (PARG). Attending were Directors and
Superintendents of Business and Facilities from 16 area school Boards. Clarity was provided on the
GSNs and PARG. Associate Director J. Pratt offered to circulate the slides from the meeting.
School condition improvement funding was discussed. TVDSB received an allocation of $ 23.5 M for
2015-2016. The allocation was based on the condition assessment of TVDSB schools.
Supt. Beal presented the Summary of Grants for Student Needs (GSNs) for 2015-2016 report noting
funding is stable at the 2014-2015 levels. Summary information was provided on the EPO funding, the
labour framework, the School Board Efficiencies and Modernization measures, and school condition
improvement funding.. GSN Operating Grant changes were described.
Reference was made to the ministry website: httD://www.edu.aov.on.ca/ena/Dolicvfundina/fundina.htmi
where the 2015-2016 education funding documents may be found.
4. BOARD ADMINISTRATION AND GOVERNANCE GRANT
Manager S. Macey presented the Administration and Governance Analysis report. The year over year
changes to Administration and Governance funding was outlined as a result of the 2nd year phase-in of
the new funding model. Funding is expected to decline. The compliance history for the Board
Administration and Governance Grant envelope for 2013-2014 (actuals) and 2014-2015 (budget) was
provided and discussed.
Director L. Elliott and Associate Director J. Pratt described work being done by administration to
examine efficiencies in order to address declining funding for administration and governance.
The model used by the Ministry to calculate. funding for Board administration and governance was
discussed. It was noted the FTE allocations used by the Ministry are used for calculation purposes
only. There was a request from the committee to provide FTE comparators showing the FTE funded
by the Ministry compared to the FTE actuals.
It was noted the roll in of FDK into the GSN did not negatively impact TVDSB.
5. SPECIAL EDUCATION
Supervisor D. Munroe presented the Special Education Allocation Analysis report. Allocation amounts
were described for 2015-2016 (estimates) and compared to allocation amounts for 2014-2015 (revised
estimates). There is an expected increase of funding for Special Education.
Supervisor Munroe reviewed the High Needs Amount Benchmark Change Analysis report describing
the year over year changes to funding and outlining the positive impact -of the new funding model.
There is'an increase in funding based on the new calculation model.
Supt. Beal referenced Ministry of Education Memorandum S1305 that describes Special Education High
Needs Amount statistical data and funding for 2015-2016.
6. HIGH CREDIT
Supervisor Munroe reviewed the Impact of High Credit ADE report. He noted the funding loss in
2015-2016 due to high credit has yet to be determined as EFTS is required to calculate the cost. Based
on previous years, it is estimated to be between 1.1 and 1.4 million for 2015-2016. It was clarified that
the funding loss as reported is a net loss; it accounts for funding received at the Continuing Education
rate for high credit ADE.
Discussion considered the longer term vision for high credit ADE and whether the Board would be able
to continue to cover the funding gap. It was suggested that current practices/policies be reviewed.
The Budget Advisory Committee requested that Senior Administration bring forward a report to the
Board of Trustees in the fall 2015 with recommendations for policy changes.
7. COMMITMENT TO SYSTEM PRIORITIES
Manager Macey presented a report on the Commitment to System Priorities. The historical financial
commitments to system priorities over a three year period starting in 2013-2104 to current were listed.
Budget amounts for a number of 2015-2016 initiatives are pending. They currently are being reviewed
by Administration with the expectation they will come forward to the next Budget Advisory Committee
meeting.
8. ACCUMULATED SURPLUS
Manager Macey reported on the Accumulated Surplus Balances at August 31, 2014 reviewing the
unappropriated accumulated surplus funds available to trustees and the internally appropriated
accumulated surplus funds committed to specific projects/initiatives.
Accumulated surplus ,funds under Safe Schools, Promote Positive Behaviour, and Student Pathways
were discussed. There was a request to bring forward to the next Budget Advisory Committee
meeting the plan for how the funds are intended to be used.
The history and criteria for use of the Multi-purpose funds was outlined. These funds are intended to
be applied to trustee priorities.
A revised report showing the 2012-2013 comparators and current year balances was requested for the
next meeting.
9. OTHER BUSINESS
a. 2015-16 Budget Initiatives and Input into Budget Reductions
Budget Chair G., Hart was asked to contact fellow trustees with an invitation to submit suggestions
for trustee initiatives. Suggestions are to be brought forward to the next Budget Advisory
Committee meeting.
10. STUDENT TRANSPORTATION (BUSINESS ARISING FROM PREVIOUS MEETING)
As a follow up to the previous meeting, Supt. Beal reported that according to STS, 800 students
formally opted out of bussing this year. Seating is made available to other students under the vacant
seat policy. Students may also opt back in; they are accommodated within a 72 hour period. Bussing
is operating within budget.
11. DATE AND TIME OF NEXT MEETING
Tuesday, May 5, 4:30 p.m.
Monday, May 11, 4:30 p.m.
Tuesday, May 19 (tentative, time to be determined)
12. ADJOURNMENT
A motion to adjourn was moved and carried at 6:32 p.m.
RECOMMENDATIONS: None
GRAHAM HART
Chairperson
13.b
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2015 April 9
5:57 p.m. to 6:37 p.m.
MEMBERS ADMINISTRATION AND OTHERS
S. Gowdey, Co -Chair
D. Macpherson, Superintendent
D. Parsons, Co -Chair
S. Sartor, Thames Valley Administrator's Committee Elementary
S. Davis, Thames Valley Council of Home & School Associations J. Copeland, Thames Valley Secondary School Administrators' Council
(j. Schouw, Parent Member
B. Williams, Corporate Services
S. Kilbourn, Administrative Assistant
L. Stephenson, Parent Member
M. Boyce, Parent Member (+6:32)
Visitors: C. Goodall, Trustee
R. Tisdale, Trustee
Regrets/Absent:
K. Shivers, Parent Member
A. Luxton-Zacher, Parent Member
D. JUtzi, Elgin St. Thomas Health Unit, Community Member
S. Thomson, Thames Valley Council of Home & School
1. CALL TO ORDER
Co -Chair D. Parsons called the meeting to order at 5:57 p.m. in the Library of Parkside Collegiate
Institute.
2. CONFIRMATION OF AGENDA
The agenda was approved by motion.
3. CONFLICTS OF INTEREST — none declared
4. MINUTES OF THE MEETING FROM 2015 FEBRUARY 12 - provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2015 FEBRUARY 12
a) Canadian Anti -Spam Legislation (item 12.0)
Deferred.
b) Parent Reaching Out Grant Workshop (item 14.0)
Co -Chair S. Gowdey reported on the Parent Reaching Out Grant Workshop held last week.
Attendance was good and a number of new schools'participated.
c) Parent Enhancement Fund Committee Report (item 16.0)
D. Parsons reported on the Parent Enhancement Fund Committee Report noting approximately
$21,000 grants were approved.
d) St. Leonard's Society Presentation (item 6.0)
S. Gowdey reported she is awaiting approval from St. Leonard's Society to post their power point
presentation from the 2015 February 12 meeting to the TYPIC webpage.
e) . Parent Involvement Funding (item 7.0)
Trustee R. Tisdale advised that the $500 parent involvement fund provided to each school site
initially was intended to be used by School Councils in collaboration with other parent groups at
the school. There was a suggestion that TVPIC bring this item back for future discussion in order
to confirm this approach and to develop communication to School Councils and other parent
groups to encourage this practice.
6. INVOICE FROM PARENT GUIDE
S. Gowdey reported the 4-5 page article has been prepared for inclusion in the Parent Guide. A
number of edits were made to the previous year's article including the inclusion of updated photos.
The invoice in the amount of $5,932.50 for sponsorship of the School Age Resource Guide was
included with the agenda. It was agreed the article be sent to TYPIC members for feedback.
Feedback is to be received by April 23.
The following motion was moved and CARRIED:
That the invoice in the amount of $5,932.50 for sponsorship of the School Age Resource
Guide (Parent Guide) be approved.
7. REVISIT MARKETING MATERIAL
S. Gowdey reported the cost of the journals previously purchased by TVPIC has increased one dollar
from $6 to $7 per journal. In consideration of the increased cost, it was agreed that TYPIC resources
may be better spent on TVPIC pens and note pads.
The following motions were moved and CARRIED:
That the previously approved motion at the 2015 February 12 TVPIC meeting to
purchase 500 journals be rescinded.
That $3,000 be used to purchase pens and note pads for use by School Councils and
TVPIC.
8. MEMBER UPDATE FROM TVDSB REPRESENTATIVES.
a. Director of Education
Superintendent D. Macpherson reported Grants for Student Needs' (GSNs) for 2015-2016 was
released. He noted funding is stable.
Also released was the new Pupil Accommodation Review Guideline (PARG). The next step for
TVDSB is to review the PARG and develop Board policy and procedure. Currently all
accommodation review processes are on hold as a result.
Supt., Macpherson advised training pertaining to the new Health and Physical Education
Curriculum is underway. A meeting was held with faith leaders regarding making student
accommodations. Supt. Macpherson invited School Councils to contact his office should they
wish to have an information session for parents on the new curriculum.
b. Trustee
Trustee Tisdale advised the 2015-2016 budget preparation process is underway. A call for public
input will be posted to the TVDSB website. She further reported on the current Attendance Area
Review for the new southeast London school.
Upcoming events were announced as follows:
- Student Trustee Debate, April 30, 9 am to 12 noon
- Variety Is, April 30, 7 p.m. at Budweiser Gardens. Tickets are now on sale.
- Award of Distinction, May 5
Trustees Tisdale and Supt. Macpherson advised a review of the financial accountability
processes are underway. A request for representation from TVPIC and Parent Councils on a
committee will be forth coming.
2
c. Membership
S. Gowdey advised TYPIC has openings for three parent members; one from Middlesex County
and two from Oxford County. Committee members will be surveyed by S. Kilbourn to determine
start date on the committee, age of youngest child, and area of representation. D. Parsons
further noted the goal of improving diversity of membership (i.e., parent representation of First
Nations, parents of students with special needs).
9. CORRESPONDENCE
S. Gowdey advised that requests to "push" out information to TVPIC members and School Councils
from 3rd parties will be vetted through the office of Supt. P. McKenzie and sent out as appropriate
through S. Kilbourne.
Given the number of events hosted by TVPIC and School Councils, work is being done to look at the
possibility of having a calendar feature on the TVPIC webpage.
Discussion considered a request by a neuroscientist interested in partnering with TVPIC on a regional
research grant. It was determined the focus of the research, while valuable, did not advance the work
of TVPIC. Further, it was determined TVPIC lacked the infrastructure to support an initiative of this
magnitude.
As a follow up to the previous meeting and in response to correspondence received from the Ministry
Education, S. Gowdey confirmed she is attending the Parent Involvement Committee 6th Annual PIC
Symposium on April 24 and 25.
S. Davis reported on Welcoming All Voices, of a workshop presented by the London Middlesex Local
Immigration Partnership. The workshop is for School Councils, Home and School Associations and
parent groups. It is focused on building inclusive parent engagement. The free workshop is being
held Monday April 27, 6:30- p.m. to 8:30 p.m. at the Education Centre. To register please email:
amoreil@rogers.com.
D. Parsons advised the SDCI family of Schools Councils forwarded a request to TVPIC to cover the
custodial costs for an event they, hosted on a Saturday. The cost was $75.37.
The following motion was moved and CARRIED:
That TVPIC pay the $75.37 fee for custodial costs pertaining to the SDCI Family of
School Councils meeting held at North Meadows on Saturday February 7.
There was a request to send out notification regarding the Safe School Survey through TVPIC e -
news.
10. NEW BUSINESS
a. Financial Report
D. Parsons provided a brief financial report. She advised 29% of approved Parent Involvement
Fund grants have been used to date by School Councils.
In the TVPIC account, currently there is $34,992 from TVPIC PIF — Supplies and Service and
$64,308 from PIF Surplus from Schools.
11. COMMUNITY INVOLVEMENT UPDATES
a. Award of Distinction — no report
b. Active & Safe Routes to School — no report
c. Community Partners — no report
3
d. Education Week — no report
e. Environmental Education Management — no report
f. Public.Affairs & Communication — no report
g. Think About It — no report
i. Thames Valley Administrators' Committee — Elementary
Principal S. Sartor reported on the Focused Math Pilot Project involving a number of strategies
aimed at improving student achievement in mathematics. The Focused Math Pilot project is.led
by Learning Supervisor L. DeVos and four math Learning Coordinators. It involves 11 schools
and 102 teachers. The participation of Instructional Coaches, Principals and teachers, at all 11
schools has resulted in a deeper understanding in math pedagogy, instruction and assessment.
The value of parents supporting mathematics learning with a positive mindset was highlighted.
Some schools have hosted a Math Night for families. These have been very successful.
j. Thames Valley Secondary School Administrators' Council -
Principal J. Copeland reported the parent portal is being revised to allow parents to update
certain pieces of information starting in September.
15. FUTURE MEETING DATES
All meetings will be held in the Governor Simcoe Room at the Education Centre.
Thursday, May 14 06:30pm-08:30 pm
Thursday, June 11 06:30pm-08:30 pm
16. FUTURE AGENDA ITEMS
• Fundraising FAA's (May 2014)
• Internal Audits (May 2013)
• Copyright
o Support Document for Parents (Future)
o Webinar (Future)
17. ADJOURNMENT
The meeting adjourned at 6:37 p.m. by motion.
RECOMMENDATIONS: None
S.GOWDEY & D. PARSONS
CO-CHAIRS
4
13.c
REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2015 April 14
2:00 pm - 2:15 pm
MEMBERS ADMINISTRATION & OTHERS
B. McKinnon (Chair) S. Pullam
R. Campbell '
J. Todd
R. Tisdale — Ex Officio
1. APPROVAL OF AGENDA
The Agenda was reviewed and approved.
2. REVIEW OF 2014-2015 P.D. EXPENDITURES UP TO APRIL 01, 2015
Trustee Professional Development expenditures for 2014-2015 were reviewed. It was noted that
due to the use of the PD — New trustee line for expenditures of trustees who attended the OPSBA
Public Education Symposium in January, funds are available in the pooled funds after April 01.
3. PD REQUESTS AFTER APRIL 01, 2015
Six (6) trustees submitted requests for dollars from the pooled funds to attend the OPSBA AGM in
Collingwood in June. As there are sufficient funds available, all six requests for funds were
approved.
4. TRUSTEE PROFESSIONAL LEARNING SESSION REFLECTION SHEETS
Trustees are reminded to complete a Professional Learning Session Reflection sheet when they
return from their PD experience to be shared with the Board. A binder is provided in the Trustee
Conference Room for this purpose.
5. OTHER BUSINESS — none
6. NEXT MEETING
The next meeting will be scheduled as required at the call of the Chair of the committee.
7. ADJOURNMENT
The meeting was adjourned at 2:15 pm.
BILL MCKINNON
Chairperson
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
J. Bennett B. McKinnon
M. Reid R. Tisdale (Chair)
13.d
2015 April 22
3:15 p.m. —5:20 p.m.
ADMINISTRATION AND OTHERS
L. Elliott B. Williams
Non -Voting Trustees: K. Dalton (+4:00, 5:15) J. Pratt (+4:00, 5:15)
C. Goodall (+4:00,-5:15) K Bushell (+4:00, 5:15) D. Macpherson (+4:05,-5:15)
J. Todd (+4:00, -5:15)
1. APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. REVIEW AND APPROVAL OF 2015 APRIL 28 BOARD AGENDAS
The 2015 April 28 in -camera and public Board meeting agendas were reviewed.
4. CORRESPONDENCE
On motion, the committee moved. in -camera to discuss negotiation matters at 3:37 p.m.
reconvening in public session at 3:40 p.m.
5. UPCOMING EVENTS/INITIATIVES
The following system events and initiatives have been scheduled:
• Student Trustee Debate and Elections — Thursday, April 30
• Variety Is — Thursday, April 30
• Education Week Launch at Emily Stowe, Norwich — Monday, May 4
• Awards of Distinction — Tuesday, May 5
• Thames Valley Home and School Association, AGM — May 11
• Safe Schools Banquet — Wednesday, May 20
• . Lawson Awards — Tuesday, June 9
6. IT STRATEGIC PLAN
Director L. Elliott reported a funding request for the IT Strategic Plan will be coming through the
budget process. The IT Strategic Plan was presented to Trustees last fall. For the benefit of new
trustees and given the financial request, two sessions have been scheduled to allow trustees to
receive information on the plan. The sessions are April 29, 4:30 — 5:30 and May 4, 4:30 — 5:30.
Trustees are invited to attend either session.
7. GOVERNANCE SESSION
The Governance session for trustees was confirmed for 2015 May 27, 5:00 p.m. to 8:00 p.m.
8. STUDENT TRUSTEES' REQUEST TO ATTEND CONFERENCE
A request by the student trustees to attend the OSTA AGM May 21-24 was considered.
The following motion was moved and carried:
That, pending receipt of appropriate documentation, the two current student trustees and the
incoming student trustees to be elected 2015 April 30 be approved to attend the Ontario
Student Trustees Association Annual General Meeting the weekend of May 21-24, 2015.
9. PIERRE ELLIOTT TRUDEAU FRENCH IMMERSION PUBLIC SCHOOL
Discussion centred on the recent decision to move the grades 6, 7, and 8s from Pierre Elliott
Trudeau FI PS to Port Stanley to resolve current over capacity issues. Concerns raised by a
number of parents at a recent meeting were shared. Next steps were considered.
10. OTHER BUSINESS
a. TVDSB-City of London Liaison Committee
A list of agenda items for the 2015 May 13 TVDSB-City of London Liaison Committee
were generated. Supervisor B. Williams was asked to forward the list to the City of
London in preparation of the agenda.
11. DATE AND TIME OF NEXT MEETING
The meeting schedule for Chair's is as follows:
May 5, 3:00 p.m.
May 19,12:00 p.m.
June 2, 3:00 p.m.
June 16, 12:00 p.m.
12. ADJOURNMENT
The meeting adjourned at 5:20 p.m. by motion.
RECOMMENDATIONS: None
RUTH TISDALE
Chairperson