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6/23/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING 2015 JUNE 23, 7:02 P.M. BOARD ROOM, EDUCATION CENTRE The Board met in regular session on 2015 June 23 in the Board Room at the Education Centre, meeting in public session at 7:02 p.m. The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS R. Tisdale (Chair) E. Muellejans (-10:55) L. Elliott V. Nielsen (via teleconference G. Osih (-10:55) J. Pratt B. Sonier -8:09) (in person S. Polhill K. Dalton K. Wilkinson +8:20) M. Reid C. Beal K. Bushell J. Bennett P. Schuyler R. Culhane B. Williams R. Campbell J. Skinner M. Deman R. Hoffman (-10:55) C. Goodall J. Todd K. Edgar K. Aitken (A 0:55) G. Hart (via L. Griffith -Jones S. Builder teleconference) D. Macpherson (-9:45) P. McKenzie Guests: P. Jaffe (+7:10) M. Moynihan S. Macey (-9:00) B. McKinnon D. Weeden (-10:00) A. Morell M. Frauts (-10:00) 1. CALL TO ORDER Board Vice -Chair B. McKinnon called the meeting to order at 7:02 p.m. 2. /3.0 CANADA The appreciation of the Board was extended to C.C. Carrothers and Lorne Avenue Public Schools for their performance. 4. APPROVAL OF AGENDA The agenda was approved on motion of R. Campbell, seconded by J. Bennett. 5. SPECIAL PRESENTATION a. Smudging Ceremony Trustee Schuyler introduced Henry Myeengun of Chippewas of the Thames First Nation who provided a brief history of First Nations' teachings and performed a Smudging Ceremony. 6. OFFICIAL RECORD B. Williams, Supervisor Corporate Services, read the following official record into the minutes: "We regret to record the death of Jenny Aylsworth, a teacher at Valleyview Public School, on Friday, June 12, 2015." 7. RECOGNITIONS a. Student Trustees E. Muellejans and Goodness Osih Trustees S. Polhill and B. McKinnon expressed appreciation on behalf of the Board to Student Trustee G. Osih and Student Trustee E. Muellejans for the 2014-2015 school year. 8. CONFLICTS OF INTEREST — none declared 9. CHAIR'S ANNOUNCEMENTS Vice -Chair McKinnon thanked Associate Director K. Dalton on behalf of the Board of Trustees for her time, effort and dedication to the students of TVDSB and wishing her all the best on her retirement. 10. DIRECTOR'S ANNOUNCEMENTS Director Elliott thanked K. Dalton for her 37 years in education and highlighted her outstanding leadership accomplishments and commitment to students. 11. ADMINISTRATION PRESENTATIONS - none 12. MINUTES OF THE 2015 JUNE 9 REGULAR AND JUNE 16 SPECIAL BOARD MEETINGS a. Confirmation of Minutes The minutes of the Regular Board Meeting of 2015 June 9 and Special Board Meeting of 2015 June 16 was adopted on motion of M. Reid, seconded by P. Jaffe. b. Business Arising from the Minutes i. 2015 June 16— Item 4.0 Finalization of the 2015-2016 Budget The following motion was moved by A. Morell, seconded by M. Reid: That an additional 5.0 FTE secondary staffing be added to the 2015-2016 budget to assist with programming. Trustee Morell spoke to the motion noting that the recommendation to add 5.0 FTE secondary staffing would assist with programming. Trustee Reid added that there is a strong need for additional teachers at the secondary level. Questions of clarification were asked and a debate ensued. In response to a question, it was noted that the most recent request for additional secondary staffing including a total of 81 lines (13.5 FTE) by 27 secondary schools. Administration advised they review individual needs of all schools for second semester when allocating for the 2015-2016 school year. The importance of maintaining a hold back was described. Trustee Polhill spoke against the motion suggesting funding for an additional 5.0 FTE secondary staffing should be reviewed and addressed in the fall. Poll Vote YEAS R. Campbell, G. Hart, P. Jaffe, A. Morell, M. Reid NAYS R. Tisdale, J. Bennett, C. Goodall, B. McKinnon, S. Polhill, P. Schuyler, J. Skinner, J. Todd Student Trustee E. Muellejans — YEA Student Trustee G. Osih - YEA The motion was DEFEATED. ii. 2015 June 9 — Item 10 Public Input 2015-2016 Budget In response to the public input request ,for an A.J. Baker Public School Community Liaison Committee, discussion considered the appropriateness of a establishing a Board committee for this purpose. It was determined that a Committee not be formed, but rather Trustees McKinnon and Hart continue to participate in meetings organized by the community and the school Council. 13. STUDENT TRUSTEES' UPDATE The 2015-2016 Student Trustees Stefan Suvajac and Hailey Goddeeris were welcomed to the meeting. 14. REPORTS FROM THE ADMINISTRATION a. Capital Construction Projects Update Exec. Officer K. Bushell provided an update on the status of Capital Construction Projects within Thames Valley. (Item 14.a) Questions of clarification were asked. b. International Languages and Adult Education Program Changes for 2015-2016 Supt. K. Wilkinson presented a high-level overview of the International Languages and Adult Education Program. Changes to the programs for 2015-2016 were described and the rationale provided. She was joined by Principal D. Weeden and Vice -Principal M. Frauts. c. Funding for Elementary Mark Summaries Director Elliott presented for approval a request for an amount, not to exceed $200,000, from the accumulated surplus for the preparation of mark summaries for students, Grades 1-8. Director Elliott advised the current strike action by the Elementary Teachers' Federation of Ontario (ETFO) has resulted in teachers not providing report card comments and not using the software program to enter marks. Additionally on June 18, 2015, elementary teachers were also directed by ETFO not to speak with parents about marks. It was reported teachers provided marks, in handwritten format, on multiple, individual class lists to their principal on June 15, 2015. Parents and students have requested marks from their school's principal. In response, senior administration decided to have mark summaries prepared centrally during July and August for all elementary students, grades 1-8. Distribution will occur through elementary schools during the week of August 31, 2015. The following recommendation was moved by J. Bennett, seconded by J. Skinner and CARRIED: That the Board approves an amount not to exceed $200,000 from the accumulated surplus for the preparation of mark summaries for students Grades 1-8. In response to a question, it was noted that the marks summary will not form part of the student's Ontario School Record. Poll Vote YEAS J. Bennett, R. Campbell, G. Hart, P. Jaffe, B. McKinnon, M. Reid, P. Schuyler, J. Skinner, J. Todd NAYS R. Tisdale, C. Goodall, A. Morell, S. Polhill, Student Trustee E. Muellejans — YEA Student Trustee G. Osih — NAY 15. REPORTS OF COMMITTEES a. Thames Valley Parent Involvement Committee, 2015 June 11 Trustee Polhill referred to the revised written report of the Thames Valley Parent Involvement Committee (Item 15.a) provided to Trustees. There were no recommendations. b. Chair's Committee, 2015 June 16 Trustee B. McKinnon referred to the written report of the Chair's Committee (Item 15.b) and provided to Trustees in advance of the meeting. The following recommendations were moved by B. McKinnon, seconded by J. Bennett and CARRIED: That an Ad Hoc Committee be struck to review the current Committee structure with a report due to the Board by 2015 November 10. By a show of hands, trustees Bennett, Goodall, Morell, Reid, Skinner, Tisdale and Todd volunteered to sit on the committee. c. First Nations Advisory Committee, 2015 June 16 Trustee P. Schuyler referred to the written report of the First Nations Advisory Committee (Item 15.c) and provided to Trustees in advance of the meeting. The following recommendation was moved by P. Schuyler, seconded by B. McKinnon and CARRIED: That the Board explore funding for an additional FNMI Secondary Social Worker and FNMI Secondary School Counsellor. Poll Vote YEAS R. Tisdale, J. Bennett, R. Campbell, C. Goodall, G. Hart, P. Jaffe, B. McKinnon, A. Morell, S. Polhill, M. Reid, P. Schuyler, J. Skinner, J. Todd NAYS None Student Trustee E. Muellejans — YEA Student Trustee G. Osih - YEA d. Committee of the Whole — In Camera, 2015 June 16 Trustee B. McKinnon advised the committee met in -camera from 6:05 p.m. to 6:35 p.m. The committee discussed confidential negotiations matters. There were no recommendations. e. Committee of the Whole — In Camera, 2015 June 23 Trustee B. McKinnon advised that the committee met in -camera from 5:05 p.m. to 6:15 p.m. and from 11:05 p.m. to 11:36 p.m. The committee discussed confidential negotiations, personal and property matters. The following recommendation was moved by B. McKinnon, seconded by A. Morell and CARRIED: That the Board approve the sale of property and personal matters. 16. COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA) UPDATE Trustee Reid advised that five Trustees attended the Annual General Meeting which focused on school closings and social media. The new Fee Schedule was approved. The following motion was moved by R. Campbell, seconded by A. Morell and CARRIED: That the Ontario Student Trustees Association (OSTA-ASCO) be granted observer status on the Board of Directors of the Ontario Public School Boards' Association. Poll Vote YEAS R. Tisdale, J. Bennett, R. Campbell, C. Goodall, G. Hart, P. Jaffe, B. McKinnon, A. Morell, S. Polhill, M. Reid, P. Schuyler, J. Skinner, J. Todd NAYS None Student Trustee E. Muellejans — YEA Student Trustee G. Osih - YEA b. NORTH MIDDLESEX RE: SPEED LIMIT REDUCTIONS IN SCHOOL ZONES Chair Tisdale referred to correspondence that the Board received from North Middlesex regarding speed limit reductions in school zones. 17. NOTICE OF MOTION — none 18. MOTION — NOTICE OF WHICH HAS BEEN GIVEN — none A motion to sit until 11:30 p.m. was moved by S. Polhill, seconded by C. Goodall and carried. A motion to recess and reconvene in -camera was moved by J. Bennett, seconded by J. Todd and carried. The committee reconvened in public session at 11:36 p.m. 19. ADDITIONAL ITEMS — none 20. QUESTIONS/COMMENTS BY MEMBERS Trustees were reminded to submit expenses and receipts to Ms. S. Pullam and to advise of absences over the summer months. 21. ADJOURNMENT The meeting adjourned at 11:40 p.m. on motion of C. Goodall, seconded by J. Skinner. Confirm 2_"J -2- Chairperson SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 JUNE 23 — That the Board approves an amount not to exceed $200,000 from the accumulated surplus for the preparation of mark summaries for students Grades 1-8. — That an Ad Hoc Committee be struck to review the current Committee structure with a report due to the Board by 2015 November 10. — That the Board explore funding for an additional FNMI Secondary Social Worker and FNMI Secondary School Counsellor. — That the Board approve the sale of property and personal matters. — That the Ontario Student Trustees Association (OSTA-AECO) be granted observer status on the Board of Directors of the Ontario Public School Boards' Association. t e0l . V LY DISTRICTS HOOL R RD REPORT TO: BOARD X❑ Public ❑ In Camera COMMITTEE ❑ Public ❑ In Camera PRESENTED FOR INFORMATION SUBMITTED BY: Kevin Bushell, Executive Officer SIGNATURE: Facility Services and Capital Planning SUBJECT: CAPITAL CONSTRUCTION .PROJECT .UPDATE; : Purpose To update the Board on the status of Capital Construction Projects. Content See attached Cost/Savings See attached Timeline See attached Appendices Capital Construction Projects Relation to Commitments: Date of 2015 June 23 Meeting: Item #: 14.a 0 Putting students first. ❑ Actively engaging our students, staff, families and communities. ❑ Recognizing and encouraging leadership in all its forms. ❑ Being inclusive, fair, and equitable. 0 Ensuring safe, positive learning and working environments. ❑ Inspiring new ideas and promoting innovation. 0 Taking responsibility for the students and resources entrusted to our care. We build each student's tomorrow, every day CAPITAL CONSTRUCTION PROJECTS SCHOOL Project Description Budget Funding Status Aldborough PS addition/renovation $7,890,000 FDK, BSC, SRG under construction Annandale PS renovations $4,218,308 CAP PR, FDK, complete SRG East Carling PS addition/renovation $10,125,000 FDK, CAPT, BSC, under construction SRG Dunwich-Dutton PS renovations $3,902,821 FDK, BSC, SRG under construction South Ridge PS addition/renovation $4,542,628 CAPT, FDK, SRG under construction West Oaks FI PS addition/renovation $7,956,987 FDK, BSC under construction Westfield PS new school $10,911,464 under construction TOTAL $49,547,208 FDK - Full Day Kindergarten Capital Grant SRG - School Renewal Grant CAP PR - Capital Priority Grant BSC - Board Supported Capital Complete Completion Date COMMENTS 5% Sept 2016 100% Sept 2015 20% Sept 2016 80% Sept 2015 80% Sept 2015 70% Sept 2015 85% Sept 2015 finishes/sitework remaining SFF - Schools -First Funding Grant CAPT - Unspent Built Capacity in Capital Template REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE 2015 June 11 6:30 p.m. to 8:35 p.m. MEMBERS ADMINISTRATION AND OTHERS S. Gowdey, Co -Chair D. Parsons, Co -Chair S. Thomson, Thames Valley Council of Home & School Associations D. JutZi, Elgin St. Thomas Health Unit, Community Member L. Stephenson, Parent Member S. Polhill, Trustee Regrets:, C. Schouw, Parent Member M. Boyce, Parent Member S. Davis, Thames Valley Council of Home & School Associations R. Tisdale, Trustee S. Sartor, Thames Valley Administrator's Committee Elementary M. Bradacs, Thames Valley Secondary School Administrators' Council B. Williams, Corporate Services S. Kilbourn, Administrative Assistant P. McKenzie, Superintendent H. Gerrits, Manager, Early Years TVDSB 1. CALL TO ORDER D. Parsons called the meeting to order at 6:30 p.m. in the Governor Simcoe Room of the Education Centre. 2. CONFIRMATION OF AGENDA The agenda as amended was approved by motion. 3. CONFLICTS OF INTEREST — none declared ' 4. MINUTES OF THE MEETING FROM 2015 May 14 - provided for information 5. BUSINESS ARISING FROM THE MINUTES OF 2015 May 14 a. Endorsement Policy (item #12.b) S. Gowdey referred to the draft Endorsement Policy provided with the agenda. The document was drafted in response to the discussion at the previous meeting. Committee members were asked to provide feedback on guidelines for parent groups requesting TVPIC operating funds or resources. The importance of developing an open, transparent and equitable way to distribute resources was highlighted. Through discussion it was determined that resources, such as pens and notebooks, be requested through the website and provided based on need. Consideration was given to placing limits on the amount provided to each group should there be a limited availability of resources. S. Gowdey and D. Parsons offered to bring the revised document back to a future meeting. b. Year End Financial Report (item #13.1b) D. Parsons referred to the TYPIC Financial Summary Report, as at May 31, 2015, provided at the meeting. See item 12.0 c. Committee to Review the Handling of School Council Funds S. Gowdey reported she spoke with Superintendent C. Beal regarding the call for TVPIC membership on the committee to review the handling of School Council funds. Supt. C. Beal indicated meetings have been postponed until the fall. The committee will operate similarly to the Committee reviewing the Non -Boards Funds policy. 6. ENHANCEMENT FUND D. Parsons reported on the spending of the Enhancement Fund noting just over $3,000 has been spent to date. There have been no requests from parent groups to extend the deadline for spending of funds. 7. CHILD MINDING S. Gowdey reported on a meeting she and D. Parsons attended regarding the development of a process for TVDSB parents groups to access childminders when hosting an event. H. Gerrits provided a draft document outlining a recommended process for selecting Child Care Operators for TYPIC sponsored events. The membership was invited to provide feedback. H. Gerrits recognized there is a need to develop a board -wide policy and procedure to guide the process for all parent groups. To facilitate the process she suggested using the proposed guidelines for a period of one year for TYPIC -sponsored events. In this way, the process could be tested. There was a suggestion that Operators and event planners be given the opportunity to provide feedback on the process following each event. There was support to move forward with piloting the guidelines as described. 8. SYMPOSIUM Discussion considered plans for a fall Symposium. P. McKenzie offered to help plan an open space forum with the overall theme of parent engagement. He recognized the importance of picking up on the themes of board improvement and innovation started last year. The focus on the Board Improvement Plan last year was highlighted as a very successful event. Discussion considered how to reach parents from various geographical areas; it was agreed that having two or three regional sessions was preferable than live streaming. Taping the sessions however was suggested. It was agreed to host the sessions in November. Given TVPIC members are expected to attend, it was suggested that sessions be offered over a number of weeks rather than in the same week. As a way of engaging new parents not otherwise involved, there was a suggestion to engage teachers to extend invitations to parents. 9. MEMBER UPDATE FROM TVDSB REPRESENTATIVES a. Director of Education P. McKenzie reported on behalf of Director Elliott. He provided an update on labour negotiations noting it is anticipated both OSSTF and ETFO will be in a legal strike position in the fall; negotiations are moving very slowly at present. Information pertaining to Elementary report cards will be going out to schools next week. P. McKenzie summarized the public input received at the last Board meeting related to the 2015-2016 budget. The budget will be deliberated at the Board meeting scheduled for 2015 June 16. P. McKenzie provided an update on the continued work being done at the Education Centre related to the Innovation Forum hosted for Education Centre staff as reported at the last TYPIC meeting. b. Trustee Trustee S. Polhill reported on the budget process. She further reported new guidelines for accommodation reviews will be put in place during the 2015-2016 school year with school accommodation reviews to follow. 10. MEMBERSHIP S. Gowdey reported on the call for new TVPIC members. 10 applications have been received; they will be reviewed by the membership committee in June. The intent is to invite interested members to the September TVPIC meeting. 11. CORRESPONDENCE a. Social Media On the request of Public Affairs Manager, R. Hoffman, S. Gowdey facilitated a discussion on how to increase parent use of Facebook and twitter. She noted the Parent Resource Guide has been updated to include links to the TYPIC webpage, Facebook, and twitter. Trustee Polhill offered advice on how to increase parent engagement through twitter. The importance of building a presence through tweeting and retweeting daily was highlighted. There was a suggestion to follow school /school employee twitter feeds. Social media guidelines have been made available to TYPIC. Should TVPIC determine more than one person be allowed to tweet, the importance of following the guidelines was emphasized. b. TVPIC — Canada's Anti -Spam Legislation (CASL) S. Gowdey referenced the email received from Jacquie Strachan, Engagement Director, People for Education noting they shared the TVDSB FAQ for School Councils on Canada's Anti -Spam Legislation with their membership. She further reported the Parent Involvement Committee of Toronto Catholic District School Board requested to use the resource and will recognize TVDSB for the development of the content. c. www.ThinkAboutlt.Net Letter S. Gowdey referenced the letter sent to TVPIC from the Think About It Committee requesting funds to support the printing of parent booklets. The booklets are a resource for parents with a focus on relationships, youth brain development, and substance misuse. It was recommended the request be considered for the 2015-2016 TVPIC budget. The request falls under the proposed Endorsement Policy. 12. FINANCIAL REPORT D. Parsons provided a financial report referencing the TYPIC Financial Summary, as at May 31, 2015 Report. She noted the Parent Reaching Out Clawback from Schools is an approximated amount. The underspending of the Parent Involvement Funds (PIF) was highlighted; only 16% of funds have been used to date by schools. The fund provides $500 to each school annually for parent engagement activities. The challenges faced by schools for use of PIF were discussed with a number of suggestions made to improve the process for next year. Suggestions included: ensuring senior administration has a clear understanding of the process and shares information with school administrators about accessing funds; including information in the TVPIC session given to new administrators by P. McKenzie; sharing information at the Community of School meetings at the beginning of each year; encouraging family of school meetings that support or mentor schools struggling with parent engagement initiatives; tweeting out ideas for how the funds may be used. S. Sartor shared some of the creative ways her school has used the funds. M. Bradacs offered to bring the issue to the Thames Valley Secondary School Administrators' Council (TVSSAC). He further noted a number of TVSSAC meetings have been set aside to discuss parent engagement. 13. NEW BUSINESS a. Webpage S. Gowdey provided an update on the TVPIC webpage advising the list of TVPIC members will move to the page containing meeting information. This will facilitate keeping the membership list up-to-date. 14. COMMUNITY INVOLVEMENT UPDATES a. Award of Distinction — no report b. Active & Safe Routes to School - no report c. Community Partners D. Jutzi reported the Elgin St. Thomas Public Health has released its 2015 Health Status Report. It includes information on population, income, education, food security, hospitalization, physical activity, obesity, injury, births, infectious disease and more. The report is available on their website: htto://www.elainhealth.on.ca/healthstatus20l5. D. Jutzi further reported on Bill 45, a bill to ban flavoured tobacco, regulate e -cigarettes, and require operators of regulated food service premises to display caloric/fat content on food sold or offered for sale. S. Thomson reported the Thames Valley Council of Home & School Associations is planning a symposium for September 26, 2015. d. Education Week — no report e. Environmental Education Management — no report f. Public Affairs & Communication — no report g. Think About It — no report i. Thames Valley Administrators' Committee — Elementary S. Sartor reported on outreach done over the past year highlighting the use of social media and other tools, such as Remind 101, to share positive stories, engage parents of FDK students, and connect teachers to parents. The use of social media has resulted in increased participation of parents and community members in the school; increase feelings of "positivity" about the school; and an increase in the number of forms being returned to the school. j. Thames Valley Secondary School Administrators' Council M. Bradacs reported on behalf of Principal J. Copeland noting secondary schools are engaged in staffing and hiring long term occasional teachers. He reflected on the negative impact of Regulation 274. He further reported secondary time tabling almost is complete; guidance counsellors currently are working on time table conflicts. M. Bradacs further reported schools will be introducing the new Health and Physical Education curriculum in the fall; Safe School action plans will be posted to school websites by June 30 along with Bullying Prevention plans. Reference was made to the new concussion protocol noting the visibility of posters and resources in schools. S. Gowdey stated her appreciation for inclusion of parents in the training pertaining to the new protocol. 15. FUTURE MEETING DATES A proposed meeting schedule for 2015-2016 was distributed. The following meeting dates were scheduled for the next year: September 10 October 8 November 12 December 10 January 7 February 11 March 10 April 14 May 12 June 9 All meetings will be held in the Governor Simcoe Room at the Education Centre, 6:30 p.m. 16. FUTURE AGENDA ITEMS • Fundraising FAQ's (May 2014) • Internal Audits (May 2013) • Copyright o Support Document for Parents (Future) o Webinar (Future) • Media Awareness Training (R. Hoffman) (2015 May 14, item #9.0) 17. ADJOURNMENT The meeting adjourned at 8:35 p.m. by motion. RECOMMENDATIONS: None S.GOWDEY & D. PARSONS CO-CHAIRS 5 REPORT OF THE CHAIR'S COMMITTEE MEMBERS J. Bennett B. McKinnon M. Reid R. Tisdale (Chair) Guest Trustees: J. Todd (-12:50) R. Campbell (-12:50) 2015 June 16 10:40 a.m. to 2:00 p.m. ADMINISTRATION AND OTHERS L. Elliott B. Williams J. Pratt (-12:50) C. Beal (-12:50) R. Princis (-11:52) J. Stewart (-11:52) B. Harvey (A 1:52) J. Hunter (A 1:52) 1. APPROVAL OF AGENDA The agenda as amended was approved by motion. 2. CONFLICTS OF INTEREST - none declared 3. REVIEW AND APPROVAL OF 2015 JUNE 23 BOARD AGENDAS The agendas for the 2015 June 23 in -camera and public Board meetings were reviewed and discussed. 4. CORRESPONDENCE Correspondence addressed to Chair R. Tisdale from the Municipality of North Middlesex regarding speed limit reductions in schools zones was received. It will be added to the 2015 June 23 Board agenda. 5. UPCOMING EVENTS/INITIATIVES The First Nations, Metis, and Inuit (FNMI) mosaic -making event is scheduled for June 17 and 18 in the Atrium of the Education Centre. 6. CITY OF LONDON AND MUNICIPAL MEETINGS It was noted the meeting with Middlesex County is yet to be rescheduled. The Oxford County meeting is scheduled for June 17. 7. IN CAMERA On motion, the committee moved in camera at 10:40 a.m. to discuss legal matters, reconvening in public session at 12:50 p.m. 8. COMMITTEE STRUCTURE Committee members suggested there be the addition of two Board committees; a Program Advisory Committee and a Capital Planning Advisory Committee to receive information and provide opportunities for Trustee input. Through discussion it was agreed that a recommendation go forward to the Board for an Ad Hoc Committee. The mandate of the committee is to include a review the current committee structure; review of statutory, standing, administrative and community committees to assess whether they are meeting the functional needs of the Board of Trustees and to determine the number of trustees representatives required; and identification of new committees or processes to facilitate communication and Trustee input. There was a suggestion the Ad Hoc committee meet over the summer to ensure recommendations are put in place before the new term. The following motion was moved and carried: That an Ad Hoc Committee be struck to review the current Committee structure with a report due to the Board by 2015 November 10. 9. OTHER BUSINESS a. Program Changes - International Languages Trustee members reported they have received various emails and phone calls from the community in response to changes made in the International Languages Program. The importance of understanding the rationale for changes was voiced. As a result of the discussion, Director Elliott offered to follow up with Administration to ensure all Trustees receive information about the changes and the rationale. Further, information will be provided on how best to direct community members for more information. There was a request that Administration bring forward a report to the 2015 June 23 meeting concerning the changes. b. Elementary Report Cards Director Elliott referenced the press release sent out today regarding the distribution of Letters of Promotion in lieu of elementary report cards. Background information was provided on the rationale. 10. DATE AND TIME OF NEXT MEETING Meetings of the Chair's Committee are scheduled as follows: September 1, 1 p.m. September 15, 12 p.m. October 6, 12 p.m. October 20, 12 p.m. November 3, 3 p.m. November 17, 12 p.m. 11. ADJOURNMENT The meeting adjourned at 2:00 p.m. by motion. RECOMMENDATIONS: That an Ad Hoc Committee be struck to review the current Committee structure with a report due to the Board by 2015 November 10. RUTH TISDALE Chairperson REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING MEMBERS P. Schuyler (Chair) J. Bennett, Trustee B. McKinnon, Trustee D. Grosbeck, Chippewas of the Thames M. Burch, Chippewas of the Thames L. Nicholas, Munsee-Delaware Nation C. Thomas, Munsee-Delaware Nation B. Summers, Oneida Nation of the Thames Reg rets: C. Doxtator, Oneida Nation of the Thames 2015 June 16 3:10 p.m. — 4:49p.m. ADMINISTRATION AND OTHERS V. Nielsen, Superintendent of Student Achievement P. McKenzie, Superintendent of Student Achievement P. Skinner, FNMI Learning Supervisor J. Hill, FNMI Learning Coordinator S. McGahey -Albert, FNMI Education Advisor K. Aitken, Corporate Services M. Macdonald, Principal SDCI D. Chisholm, Vice Principal, Saunders SS R. Oakley -Law, Delaware Central PS P. Thompson Principal, Saunders SS B. White, Principal L. Williams, Principal, Lambeth PS M. Ferdinand, Coordinator School Counselling and Social Work Services 1. CALL TO ORDER The meeting convened at 3:10 p.m. at the Community Centre, Munsee-Delaware Nation. 2. APPROVAL OF AGENDA — The agenda was approved as printed. 3. CONFLICTS OF INTEREST — none declared 4. REPORT OF MEETING — 2015 MAY 19 — provided for information 5. BUSINESS ARISING FROM MINUTES Item 7.0 — A.C. Askew Native Bursary Award B. Summers advised that two applicants were successful, both students from Oneida Nations of the Thames. Item 8.0 — Native Cultural Funds — Expenditures Historical (March 31. 2015 to March 31, 2016), Learning Supervisor P. Skinner distributed an updated copy of the Native Cultural Funds - Expenditures Historical. The three different options were reviewed. Principals provided feedback noting that Option #3 provides the most flexibility. The following motion was moved and carried: That the Native Cultural Funds — Expenditures March 312015 to March 31 2016 Option #3 be approved. (FNMI 1) 6. SCHOOL COUNSELLING AND SOCIAL WORK SERVICES M. Ferdinand joined the meeting to provide an overview of supports in place for FNMI students including Social Workers/Attendance Counsellors (1.0 FTE assigned to FNMI projects); School Support Counsellors; and FNMI Counsellors. School Counselling and Social Work Staff to Student Ratio at the secondary level was reviewed. A summary report will be provided to members. In response to a question regarding FNMI Counsellors, it was noted that there is currently 0.5 FTE FNMI Counsellor assigned to H.B. Beal Secondary School and 0.5 FTE at B. Davison Secondary School. FNMI Counsellors are on a referral basis and varies depending on the needs of students at the secondary schools. The parameter of service at the school level mandated by the Ministry of Education was described. 7. LEARNING SUPPORT SERVICES UPDATE Supt. Nielsen distributed a revised draft FNAC Annual Work Plan to members. It was agreed to put the draft plan into action beginning in September. Learning Supervisor Skinner referred to the Board Action Plan on First Nations, Metis and Inuit Education. The Committee broke into groups to provide further feedback and suggestions for each of the projects. FNMI Education Advisor S. McGahey -Albert referred to the new Self -Identification for First Nations, Metis and Inuit will be distributed to all TVDSB students with their registration package. Learning Coordinator J. Hill noted that a two-day FNMI Mosaic building event will be held on June 17 & 18 in the Atrium at the Education Centre. 8. PRINCIPALS' UPDATE i a. B. Davison Secondary School The written report as attached (FNMI 2) was provided to the Committee in advance of the meeting. b. Delaware Central Public School The written report as attached (FMNI 3) was provided to the Committee in advance of the meeting. c. H.B. Beal Secondary School The written report as attached (FNMI 4) was provided to the Committee in advance of the meeting. d. Lambeth Public School The written report as attached (FNMI 5) was provided to the Committee in advance of the meeting. e. Saunders Secondary School The written report as attached (FNMI 6) was provided to the Committee in advance of the meeting. f. Strathroy District Collegiate Institute (SDCI) The written report as attached (FNMI 7) was provided to the Committee in advance of the meeting. 9. COMMUNITY UPDATE a. Chippewas of the Thames First Nation D. Grobeck advised that the Secondary Counsellor is off indefinitely. Chief and Council elections will be held in July and Board elections will be held in August. The community Pow Wow is scheduled for August 22. b. Munsee-Delaware Nation L. Nicholas advised that Munsee-Delaware Nation is currently working with TVDSB negotiating its Tuition Agreement. The Munsee-Delaware Nation Traditional Gathering is July 4 & 5. c. Oneida Nation of the Thames B. Summers provided an update on its statistics from the previous year. Summer school will move forward during the month of July. Onieda Nation of the Thames will be reviewing its Tuition Agreement and policies over the summer months. 10. ADDITIONAL ITEMS Chair Schuyler noted that the three communities will participate in the 15th Annual Jesse and Daniel Memorial Walk on July 11, 2015. N'Amerind Friendship Centre will host its 17th Annual Pow Wow at Glen Cairn. As a result of discussions regarding additional FNMI Social Workers and Counsellors required at the secondary level to support FNMI students, the following motion was moved and CARRIED: That the Board explore funding for an additional FNMI Secondary Social Worker and FNMI Secondary School Counsellor. 11. FUTURE MEETING DATES DATE LOCATION 2015 September 15 The Education Centre — Elgin Room 2015 October Munsee-Delaware Nation — Community Centre 2015 November H.B. Beal Secondary School 2016 January Saunders Secondary School 2016 February Chippewas of the Thames 2016 March N'Amerind Friendship Centre 2016 April Lambeth PS 2016 May Oneida Nation of the Thames 2016 June Strathroy District Collegiate Institute 12. ADJOURNMENT — The meeting adjourned at 4:49 p.m. by motion. RECOMMENDATION: 1. That the Board explore funding for an additional FNMI Secondary Social Worker and FNMI Secondary School Counsellor. PHIL SCHUYLER Chairperson Elementary Schools Lambeth Delaware Secondary Schools Beal Saunders B. Davison SDCI Altern ative- Anishnaabe Total (FrJMI i ) Native Cultural Funds- Expenditures Option #3 March 312015 to March 312016 Projected Projected Budget Expenses Total Expenses 'Budget number percentage Allocations Available Of of total 2015/2016 students students based on for percentage Sept./15 of students 33 14% $1680.00 $1680.00 - - 28 12% $1440.00 I $1440.00 33 14% $1680.00 ..$ so.00 105 143% $5160,00 $5160.00 1'7 f 3% $360.00 $360.00 20 18% $960.00 $960.00 16 6% $720.00 $720.00 $12000 1 $12000 r B. Davison Secondary School 785 Trafalgar Street, London, Ontario N5Z 1 E6 Telephone: (519) 452-2880 Fax: (519) 452-2899 Web site: www.tvdsb.on.ca/davison ' Richard Hart, B.A., B.Ed., M.Sc.Ed., Principal — Ruth Inglis, B.P.H.E., B.Ed., M.Ed., Vice -Principal Carrie Rogers, First Nations Counsellor Report to First Nations AdvisoryCouncil Date: Tuesday June 16, 2015 Transition Meetings and Timelines: • Transition meetings for our incoming grade 9 students are completed. Initiatives to Support Students in their Learning: • Credit improvement week is schedule for June 19-24 • Credit Rescue is ongoing to assist students that failed a subject last year/semester Cultural Initiatives: • May 28 - Cultural Camp with 4th R Program; attended by 4 students from Davison. • June, 9-12 — We worked with some of our FNMI students, with support from Ms. Rogers in completing student work during our credit rescue days. • June 15 - The NYO (Native Youth Olympics) was hosted in London @ UWO. Carrie Rogers worked with four Davison students and some elementary school students to attend this event. Importance Dates: • June 16, end of school year East Park celebration event • June 17, Commencement / Grad celebration, dinner and dance • July 2-6 Report cards pickup and/or mailed home. Thames Valley District School Board Laura Elliott, Director of Education and Secretary nyl 14;Osborne Street, P .. Box 36, Delaware, Ontario NOL 1 EO Telephone (519) 652=5371 Delaware, ICentraI Public School, FNAC Report: June, 2015 Transition Meetings and'Timelines; • Transition meetings have been .coMpleted — (:one family has been invited to a.meeting./ tour, as the student did not attend transition activities .In itiativesAoSupport Students iri Their Learning; •. Leo Nicholas will speak:with grades.'S=8 about resi.dential:schools on June 15.. 'Students have: been following some of the media pieces about Truth and Reconciliation Commission; and ore reading, historical children's fiction:to help them understand the experiences of students who, attended residential schools. Cultural initiatives: • Delaware will be attending: the- Antler River: Pow Wow (the whole:schoo. ]l) on June .1'2. Funding provided by TVDSB. • Grade 6 Cultural Day at'Standing Stone:.June 17, pm. Calendar of Events: June.1.2, Delaware trip to Antler River Pow Wow June 15, Leo Nicholas June 17; Cultural Day at StandingStone ThAMes:Vailey::District Sch6bl Boiardi� �� ..�P tKCi� f : �� Ki website; www.t.vds6.on.ca H.B. Beal Secondary School 525 Dundas Street Phone: 519-452-2700 www.tvdsb.ca/beal.cfm London, Ontario Fax: 519-452-2729 Email: beat &tvdsb.on.ca . '.:. . .century of educaiton ark ining N613 1W6 Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal Mr. Matthew Bradacs, B.A., B.Ed., M.Ed., Vice -Principal Ms. Christine Sharpe, B.A., B.Ed., M.Ed., Vice -Principal Ms. Donna Vachon, B.A., B.Ed., M.B.A., Vice -Principal Report to First Nations Advisory Council June 2015 TRANSITION MEETINGS AND TIMELINES • May 12th: FNMI Transition Conference — Staff and students from our senior peer mentor leaders helped to run sessions for grade 8 FNMI students INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING • June 12: FNMI credit rescue blitz is scheduled for the entire day (students are also participating in existing blitzes, this is an additional support, especially for courses that might not be targeted in larger school credit rescue blitz) CULTURAL INITIATIVES May 21 st: 10 FNMI students attended a leadership conference at Canada's Wonderland along with members from the Mental Wellness committee, Student Council, and Rainbow Raiders ON-GOING INITIATVES Extra academic support is being provided one-on-one to several students at lunch FUTURE DATES Saturday June 13th and Sunday June 14th Beal Year End Art Show Thursday June 18th — 24th Final Exams THAMES VALLEY DISTRICT SCHOOL BOARD LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY Report to First Nations Advisory Council- June, 2015 Transition Meetings and Timelines: ➢ Grade 6 to 7 transition • 20 Grade 6 students from Standing Stone visited Lambeth the morning of June 4, 2014. The students participated in the classroom learning and stayed for the first nutrition break. • Lambeth will be participating in a Cultural Event at Standing Stone on June 17, 2015. ➢ Grade 8 to 9 transition • FNMI Bridging Group- Saunders Gr. 9 Orientation Program - May 14 and May 28, 2015 Initiatives to Support Students in their Learninq, ➢ Review of student learning needs (Support for transition to next grade, program supports and possible intervention) Cultural Initiatives ➢ Solidarity Day- Cultural Celebration SAUNDERS SECONDARY SCFi00L .. 941 Viscount Road, London, Ontario N6K 1 H5 Telephone: (519) 452-2770 • Fax: (519) 452-2799 Website: www.tvdsb.ca/Saunders.cfm REPORT to FIRST NATIONS ADVISORY COUNCIL Saunders Secondary School June 16, 2016 TRANSITION. MEETINGS AND TIME LINES • Transition Meetings On June 4th, several Saunders S.S. teachers and administrators met to discuss new transition -related, activities that are organized for incoming students and their parents. These initiatives were identified based on focus group sessions conducted with our current Gr. 9 students. • Bridging Group Meetings Our second FNMI bridging group was held on May 28th. The students participated in a scavenger hunt to become more familiar with the school and other activities as well. INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING • Credit Rescue Over the last couple of weeks, many students have been identified as requiring additional support to have a better chance of successfully completing their credits. They have been referred to our Student Success Teachers and Resource Counsellors for credit rescue. CULTURAL INITIATIVES • Multi -Cultural Celebration Day On May 21st, Saunders S. S. held a multi -cultural celebration to raise awareness of tremendous diversity of cultures represented by the staff and students. in our school. It was a great day and our FNMI students took center stage and performed several times throughout the day for the audience. Our female students sang with members of the Sisters of All Nations group from Western University. In addition, a group of male FNMI students, and a teacher, drummed and sang for the crowd. Thames Valley District School Board We build each student's tomorrow, every day. Website: www.tvdsb.ca • Cultural Competency Learning Circlelindigenous Arts Initiative Our FNMI student leaders decided to combine the cultural competency learning cycle project with the Indigenous Arts Initiative. Two groups (male and female) of FNMI students spent several hours practicing their singing and drumming routines from the end of April to the middle of May in preparation for the Multi -cultural celebration. The Sisters of All Nations group performed at the TVDSB FNMI Celebration on May 22"d Also, Jesse I., one of our male students led the whole auditorium in a round dance. The two groups will perform their songs for the Gr. 3 students at Jean Vanier E.S. later this week as well. • Woodland Cultural Centre Field Trip On June 2"d, 40 FNMI students and 3 staff members visited the Woodland Cultural Centre in Brantford. The students heard stories from survivors of the residential school that existed on the site and took a tour of the facility as well. After this emotional and thoughtful learning experience, the students and staff enjoyed engaging in traditional games on the property: living proof that the FNMI culture has survived! • Water Walk — Field Trip On June 4th, a large group of FNMI students and staff walked along the banks of the Thames River along Springbank Park in recognition of the need to preserve our water. IMPORTANT DATES: June 10th - Grad Breakfast June 11th - Commencement Ceremony June 18th -24 1h - Final Exams June 251h —26 th - P.A.- Day Transitions S r777' trathi Report to First Nations Advisory Council Strathroy District Collegiate Institute 2015June09 • Our guidance and SST staff have met with elementary school teachers and counsellors regarding transition plans for our incoming grade 9's. Initiatives to Support Students in their Learning • Three FNMI students from SDCI, Teagan D., Karly C and Alexx H. were all accepted into the University of Toronto's, Youth Summer Mentorship Programs. Teagan in the field of Law, for 1 week; Alexx in the field of Criminal Forensics, for 1 week and Karly in the field of Social Work, Pharmacy and Medicine, for 4 weeks. Cultural Initiatives • On May 26t", SDCI students and staff participated in an afternoon multi -cultural fair, including an FNMI room organized by members of our student club. Our incoming grade 8 students from Antler River joined us for this afternoon. • As follow-up from our Mental Health Week FNMI activity, our Medicine Wheel highlighting the Grandfathers' 7 Teachings has been completed and will be displayed in the school. Important Dates • June 18-24 - Semester 2 Final Exams • July 03 — Report card distribution • Aug 17-20 — High School Here I Come 361 Second St., Tel: 519-245-2680 Fax: 519-245-5498 Strathroy, ON N7G 4J8 Email: strathroy@tvdsb.on.ca We build each student's tomorrow, every day.