3/31/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2015 MARCH 31, 7:04 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2015 March 31 in the Board Room at the Education Centre, meeting
in public session at 7:04 p.m. The following were in attendance:
R. Tisdale (Chair)
J. Bennett
R. Campbell
C. Goodall
G. Hart
P. Jaffe
B. McKinnon
A. Morell
Regrets: G. Osih
TRUSTEES
E. Muellejans
S. Polhill
M. Reid
P. Schuyler
J. Skinner
J. Todd (-9:50)
ADMINISTRATION AND OTHERS
L. Elliott
J. Pratt
C. Beal
R. Culhane
M. Deman
K. Edgar
L. Griffith -Jones
D. Macpherson
P. McKenzie
M. Moynihan
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:04 p.m.
V. Nielsen
B. Sonier
K. Wilkinson
K. Bushell
B. Williams
K. Young
K. Aitken
Guests:
H. Gerrits (-9:50)
2. /3. O CANADA
The appreciation of the Board was extended to Lambeth Public School Choir for their performance
and to Conductor Joanne Richardson for leading in the singing of O Canada and performing three
musical selections.
4. APPROVAL OF AGENDA
The agenda was approved on motion of R. Campbell, seconded by P. Schuyler.
5. OFFICIAL RECORD
B. Williams, Supervisor Corporate Services, read the following official record into the minutes:
"We regret to record the death of Zachary Buttenaar, a 12 -year-old student at St. George's Public
School on March 3, 2015 and Judy Mott, an Educational Assistant at Southwold Public School on
March 24, 2015."
6. CONFLICTS OF INTEREST — none declared
7. CHAIR'S ANNOUNCEMENTS — none
8. DIRECTOR'S ANNOUNCEMENTS
a. Vietnamese Delegation
Director Elliott advised the Board hosted nine school and board administrators from Hanoi, Da
Nang and Ho Chi Minh City at the Education Centre and Montcalm Secondary School on March
27, 2015. The visit included a presentation on the Ontario educational system, as well as the
educational opportunities offered within the Thames Valley District School Board. Director Elliott
added the Board is looking forward to future opportunities for international students from Vietnam
at Thames Valley.
8. DIRECTOR'S ANNOUNCEMENTS – cont'd
b. Pierre Elliott Trudeau Transportation
Supt. D. Macpherson described plans for students at Pierre Elliott Trudeau Public School moving
to Port Stanley and specifically student transportation. He. noted that Southwest Transportation
Services will present the Board. with a transportation plan to include alternatives, shortest routes
and maximizing busloads for students moving to Port Stanley Public School. An -update will be
provided at the April 14 Board meeting.
c. Ministry of Education Announcement
Supt. C. Beal provided a high-level overview of the Grants for Student Needs (GSNs) and
Education Program —Other (EPO) funding announcement released by the Ministry of Education.–
Ministry
ducation-Ministry Memorandum 2015:1307. The Pupil Accommodation Review Guideline (PARG) and
Community Planning Partnerships Guideline 2015:1309 also were outlined. ,
It was noted the funding level is stable. The Pupil Accommodation Review Guideline condenses
the current process. The Community Planning Partnership Guideline ensures community partners
are identified before an accommodation review process.
9. PUBLIC INPUT – Southeast London Attendance Area Review
Public Input was received from individuals and organizations related to the Southeast London
Attendance Area Review. Trustees were provided opportunities to ask presenters questions of
clarification.
A motion to recess at 9:05 p.m. was moved by C. Goodall, seconded by P. Jaffe. The committee.
reconvened in public session at 9:20 p.m. on motion of P. Schuyler, seconded by A. Morell.
10. ADMINISTRATION PRESENTATIONS - none
11. MINUTES OF THE 2015 FEBRUARY 24 BOARD MEETING
a. Confirmation of Minutes
The minutes of the Regular Board Meeting of 2015 February 24 was adopted on' motion of
M. Reid, seconded by S. Polhill.
b. Business Arising from the Minutes - none
12. STUDENT TRUSTEES' UPDATE
Student Trustee Muellejans highlighted topics discussed at the Student Advisory Council meeting and
the upcoming Student Trustee elections.
13. REPORTS FROM THE ADMINISTRATION
a. School Closure and Opening Timelines Relating to the Central London Elementary
Accommodation Review (Bishop Townsend, Lord Roberts French Immersion, Lorne
Avenue and St..George's Public Schools)
Exec. Officer K. Bushell presented a report regarding the amended schedule of the Central
London Elementary Accommodation Review. (Item 13.a) The Board received the School
Consolidation Capital Grant from the Ministry of. Education to implement the previously approved
Recommendations 1, 2, 3(a) and 4 at the meeting held 2014 May 13, as they relate to the Central
London Elementary Accommodation Review.
The following recommendations were moved by P. Jaffe, seconded by M. Reid and CARRIED:
13. REPORTS FROM THE ADMINISTRATION — cont'd
That the previously adopted motions (2014 May 13):
If the Board is unable to negotiate a satisfactory sale or lease of the surplus space with a
preferred entity by April 30, 2014, .Lorne Avenue Public School will be closed as of June
30, 2015, and the remainder of the facility be declared surplus no earlier than June 30,
2015 unless directed by the Board so that during the period from
April 30, 2,014 to June 30, 2015, the Board may explore alternative plans for the use of
'the facility by the Board, the City of London and/or community agencies. The above
motion is subject to the approval of the Ministry of Education with respect to the capital
funding for the addition and renovation. to Bishop Townsend Public School.
THAT Lorne Avenue Public School students be accommodated at Bishop Townshend
and St. George's Public Schools as of 2015 September 01, based on boundaries
presented during the ARC process.
THAT the following attendance boundary of Bishop Townshend Public School be
approved for 2015 September 01:
(a) That the boundary for Bishop Townshend Public School, effective 2015 September
01, commence at the intersection of the centre line of Adelaide Street North and the
railway tracks; thence; commencing in a north-easterly direction along the railway tracks
to the intersection of the centre line of Elizabeth Street and the railway tracks, thence, in
a northerly direction along the centre line of Elizabeth Street to the intersection of the
centre line of Elizabeth Street and the centre line of Oxford Street East; thence, in an
easterly direction along the centre line of Oxford Street East to the intersection of the
centre line of Highbury Avenue North and the centre line of Oxford Street East; thence, in
a southerly direction along the centre line of Highbury Avenue North'to the intersection of
the centre line of Dundas Street and the centre line of Highbury North; thence, in a
westerly direction along the centre line of Dundas Street to the interaction of the railway
tracks and the centre line of Dundas Street; thence, in a southerly direction along the
railway tracks perpendicular to the railway tracks running east/west; thence in a westerly
direction along the railway tracks to the intersection of the centre line of Egerton Street
and the railway tracks; thence, in a southerly direction along the centre line of Egerton
Street and the railway tracks; thence in a north-westerly direction along the railway tracks
to the intersection of the centre line of Adelaide Street North and the railway tracks;
thence, in a northerly direction along the centre line of Adelaide Street North to the
intersection of the railway.tracks and centre line of Adelaide Street North.
THAT a permanent addition, renovations and enhancements of, program space be
constructed to meet TVDSB standards for Bishop Townshend Public School as of 2015
September 01, contingent upon Ministry approval of capital funding.
BE AMENDED AS FOLLOWS:
WHEREAS the Board at their 2013 November 26 meeting carried a motion to close
Lorne Avenue Public School as of June 30, 2015 subject to a) the unsuccessful
sale or lease of surplus space with a preferred entity by April 30, 2014 AND b)
approval of the Ministry of Education with respect to the capital funding for the
addition and renovation to Bishop Townshend School,
13.- REPORTS FROM THE ADMINISTRATION — cont'd
AND where the Board was not able to negotiate a satisfactory sale or lease of
surplus space with a preferred entity by 2014 April 30,
AND where the approval of the Ministry of Education with respect to the capital
funding for the addition and renovation to Bishop Townsend Public School was
delayed until 2015 March 18,
BE IT RESOLVED that Lorne Avenue Public School close effective 2016 June 30.
THAT Lorne Avenue Public School students be accommodated at St. George's
Public School as of 2015 July 01, and at Bishop Townshend Public School as of
2016 July 01, based on boundaries presented during the ARC process.
THAT the following attendance boundary of Bishop Townshend Public School be
approved for 2016 July 01:
That the, boundary for Bishop Townshend Public School, effective 2016 July 01,
commence at the intersection of the centre line of Adelaide Street North and the
railway tracks; thence, commencing in a north-easterly direction along the railway
tracks to the intersection of the centre line of Elizabeth Street and the railway
tracks, thence, in a northerly direction along the centre line of Elizabeth Street to
the intersection of the centre line of Elizabeth Street and the centre line of Oxford
Street East; thence, in an easterly direction along the centre line of Oxford Street
East to the intersection of the centre line of Highbury Avenue North and the centre
line of Oxford Street East; thence, in a southerly direction along the centre line of
Highbury Avenue North to the intersection of the centre line of Dundas Street and
the centre line of Highbury North; thence, in a westerly direction along the centre
line of Dundas Street to the interaction of the railway tracks and the centre line of
Dundas Street; thence, in a southerly direction along the, railway tracks
perpendicular to the railway tracks running east/west; thence in a westerly
direction along the railway tracks to the intersection of the centre line of Egerton
Street and the railway tracks; thence, in a southerly direction along the centre line
of Egerton Street and the railway tracks; thence in a north-westerly direction along
the railway tracks to the intersection of the centre line of Adelaide Street North and
the railway tracks; thence, in a northerly direction along the centre line of Adelaide
Street North to the intersection of the railway tracks and centre line of Adelaide
Street North.
THAT a permanent addition, renovations and enhancements of program space be
constructed to meet TVDSB standards for Bishop Townshend Public School as of
2016 September 01.
Supt. L. Griffith -Jones provided an update on the staffing including revised allocations
for the three schools. All time lines will be met for the next school year.
b. School Year Calendars
Supt. M. Moynihan presented a report regarding -the 2015-2016 elementary and secondary
school year calendars for submission to -the Ministry of Education for approval.
The following recommendation was moved by S. Polhill, seconded by C. Goodall and CARRIED:
That the draft elementary and secondary 2015-2016 school year calendars be
approved for referral to the Ministry of Education.
14. REPORTS OF COMMITTEES
a. Report of the First Nations Advisory Committee, 2015 February 17
Trustee P. Schuyler referred to the written report of the First Nations Advisory Committee (Item
14.a) provided to Trustees in advance of the meeting. There were -no recommendations.
,b. Report of the Audit Committee, 2015 February 17 '
Trustee A. Morell referred to the written report of the Audit Committee (Item 14.b) provided to
Trustees in advance of the meeting. There were no recommendations.
c. Report of the Budget Advisory Committee, 2015 February 19
Trustee G. Hart referred to the written report of the Budget Advisory Committee (Item 14.c)
provided to Trustees in advance of the meeting. The following recommendation was moved by
G. Hart, seconded by J. Skinner and CARRIED:
That the 2015-2016 Preliminary Budget Assumptions and Process and the Guiding
Principles for the Development of the Annual Thames Valley District School Board
Operational Budget be approved.
d. Report of the Special Education Advisory Committee, 2015 March 3
Trustee J. Bennett referred to the written report of the Special Education Advisory Committee
(Item 14.d) and provided to Trustees in advance of the meeting. There were no
recommendations.
e. Report of the. Trustee Professional Development Committee,, 2015 March 17
Chair B. McKinnon referred to the written report of the Trustee Professional Development
Committee (Item 14.e) and provided to Trustees in advance of the meeting. There were no
recommendations.
f. Report of the Chair's Committee, 2015 March 24
Trustee B. McKinnon referred to the .written report of the Chair's Committee (Item 14.f) and
provided to Trustees in advance of the meeting.
Trustee J. Skinner referred to speed limits in school zones discussion referenced in the report.
The following motion was moved by J. Skinner, seconded by J. Bennett.
That the Thames Valley District School Board writes the Civic Works Committee and the
Mayor of London requesting that the Civic Works Committee explore the possibility of
lowering speed limits in school zones to 30km/h. Let the same request be made to all
other municipal entities within Thames Valley.
Trustee Bennett noted that the issue was discussed by the Community Safety and Crime
Prevention Committee. Pedestrian safety in school zones was highlighted.
It was noted that the issue was raised at the Civic Works Committee previously and that the
Board would support the Committee. It was agreed to amend the motion to offer the Board's
support to lower speed limits in school zones.
The following motion, as amended, was moved by M. Reid, seconded by J. Bennett and
CARRIED:-
That
ARRIED:
That the Thames Valley District School Board writes the Civic ,Works Committee
and the Mayor of London supporting the lowering of speed limits in school zones
to 30km/h and that the Board also writes to all other municipal entities within
Thames Valley requesting they explore the same possibility.
14. REPORT OF COMMITTEES — cont'd
g. Report of the Committee of the Whole— In Camera, 2015 March 10
Trustee B. McKinnon advised that the committee met in -camera from 5:16 p.m. to 6:08 p.m. The
committee discussed confidential property, negotiation and personal matters. The following
recommendation was moved by B. McKinnon, seconded by M. Reid and CARRIED:
That the motion relating to the sale of property be approved.
h. Report of the Committee of the Whole —In Camera, 2015 March 31
Trustee B. McKinnon advised that the committee met in -camera from 5:04 p.m. to 5:52 p.m. The
committee discussed confidential legal, negotiation and personal matters. There were no
recommendations.
15. COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA) UPDATE
Trustee G. Hart advised that the Thames Valley District School Board is hosting the regional
meeting on April 11. This will provide Trustees with an opportunity to network with Trustees from
other Boards around the -province. All Trustees are encouraged to attend.
The Director's Board meeting is 2015 April 25.
16. NOTICE OF MOTION — none
17. MOTION — NOTICE OF WHICH HAS BEEN GIVEN
Trustee Reid advised that Woodstock and St. Thomas transit systems currently offer a 20% discount
to school-age students. The City of London does not currently offer an affordable discounted pass for
students. Many high school students would benefit from a discounted rate considering they may be
attending, a high school out of their area for programming reasons and/or after-school programs. The
issue was also discussed with students through the Student Advisory Council.
The following motions were moved by M. Reid, seconded by P. Jaffe and CARRIED:
That the Thames Valley District School Board ask the Chair to write the London Transit
Commission and Mayor of the City of London requesting that the London Transit
Commission explore the possibility of an affordable monthly or semester bus pass for
elementary and secondaryschool students.
That the Thames Valley District School Board request the topic of an affordable monthly or
semester bus pass for elementary and secondary school students be made a topic at the
next TVDSB/City of London Liaison Committee meeting.
18. ADDITIONAL ITEMS — none
19. QUESTIONS/COMMENTS BY MEMBERS — none
20. ADJOURNMENT
The meeting adjourned at 10:41 p.m. on motion of J
Skinner, seconded by M. Re'd.
Confirmed:
Chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 MARCH 31
— WHEREAS the Board at their 2013 November 26 meeting carried a motion to close Lorne Avenue
Public School as of June 30, 2015 subject to a) the unsuccessful sale or lease of surplus space with a
preferred entity by April 30, 2014 AND b) approval of the Ministry of Education with respect to the
capital funding for the addition and renovation to Bishop Townshend School,
AND where the Board was not able to negotiate a satisfactory sale or lease of surplus space with a
preferred entity by 2014 April 30,
AND where the approval of the Ministry of Education with respect to the capital funding for the
addition and renovation to Bishop Townsend Public School -was delayed until 2015 March 18,
BE IT RESOLVED that Lorne Avenue Public School close effective 2016 June 30.
THAT Lorne Avenue Public School students be accommodated at St. George's Public School'as of
2015 July 01, and at Bishop Townshend Public School as of 2016 July 01, based on. boundaries
presented during the ARC process.
THAT the following attendance boundary of Bishop Townshend Public School be approved for 2016
July 01:
That the boundary for Bishop Townshend Public School, effective 2016 July 01, commence at the
intersection of the centre line of Adelaide Street -North and the railway tracks; thence, commencing in
a north-easterly direction along the railway tracks to the intersection of the centre line of Elizabeth
Street and the railway tracks, thence, in a northerly direction along the centre line of Elizabeth Street
to the intersection of the centre line of Elizabeth Street and the centre line of Oxford Street East;
thence, in an easterly direction along the centre line of Oxford Street East to the intersection of the
centre line of Highbury Avenue North and the centre line of Oxford Street East; thence, in a southerly
direction along the centre line of Highbury Avenue North to the intersection of the centre line of
Dundas Street and the centre line of Highbury North; thence, in a westerly direction along the centre
line of Dundas Street to the interaction of the railway tracks and the centre line of Dundas Street;
thence, in a southerly direction along the railway tracks perpendicular to the railway tracks running
east/west; thence in a westerly direction along the railway tracks to the intersection of the centre line
of Egerton Street and the railway tracks; thence, in a southerly direction along the centre line of
Egerton Street and the railway tracks; thence in a north-westerly direction along the railway tracks to
the intersection of the centre line of Adelaide Street North and the railway tracks; thence, in a
northerly direction along the centre line of Adelaide Street North to the intersection of the railway
tracks and centre line of Adelaide Street North.
THAT a permanent addition, renovations and enhancements of program space be constructed to
meet TVDSB standards for Bishop Townshend Public School as of 2016 September 01.
That the draft elementary and secondary 2015-2016 school year calendars be approved for referral to
the Ministry of Education.
— That the 2015-2016 Preliminary Budget Assumptions and Process and the Guiding Principles for the
Development of the Annual Thames Valley District School Board Operational Budget be approved.
— That the Thames Valley District School Board writes the Civic Works Committee and the Mayor of
London supporting the lowering of speed limits in school zones to 30km/h and that the Board also
writes to all other municipal entities within Thames Valley requesting they explore the same
possibility.
— That the motion relating to the sale of property be approved.
— That the Thames Valley District School Board ask the Chair to write the London Transit Commission
and Mayor of the City of London requesting, that the London Transit Commission explore the
possibility of an affordable monthly or semester bus pass for elementary and secondary school
students.
— That the Thames Valley District School Board request the topic of 'an affordable monthly or semester
bus pass for elementary and secondary school students be made a topic at the next TVDSB/City of
London Liaison Committee meeting.
A
a#SrRl r SCHOOL 0
REPORT TO: BOARD
XD Public F—] In Camera
COMMITTEE F-] Public ❑ In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Kevin Bushell, Executive Officer SIGNATURE:
Facility Services and Capital Planning
Date of 2015 March 31
Meeting:
Item #:
13.a
. .
.$CHOOL:CLOSURE AND QPENINGa TIMELINES RELATING.TOTHE CENTRAL LONDON
.SUBJECT::: ; ELEMENTARY ACCOMMODATI!®N.REVlEW : (Bishop Townshend, Lord: Roberts French'-.-
....
:: Immersion,: Lorne. Aven:ue;: and St: George's Public Schools
RECOMMENDATIONS:: : �=That the;previously adopted;motions (2014May:.1
We build each student's tomorrow, every day
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railwa tracksto the �ntersection:of the `centre hr a bf Adelaide Street North and ,
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e
th r it r.'°ck
a wa ` t a hence in': no ' h . rl it i' n ' I n h ne r 'lin ' of
s;'t1. e a rte :d ect o a o t o :ce t o e
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�Y Adelalde:,Street-North to the'i' t ' "'ction:of.the railwa : racks.and=centreaine' of
F e < Adelaide.: Street Norths `t 1.z
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,. •. THAT.. permanent addition;renovations:and-,onhancements�of-�program, space;.:
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-. be const ucted to mee D B n r f r i' h 'i
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t. TV , S . sta da ds o.. ,B s .op Townshend Pubil c $ch-ool`
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R M A' NS: B
E AMENDED°AS FO�11,1LLQWS..
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1. •� WHEREAS:ahe: Baard.at,-their-2013.Novembe,r=26.mee#in :carrwe , ,motion,#o:,
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c ose Lorn Av u P li
e en e: ub c School as of June 3 -2015 sub`ect-to a"the
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funding for.the addition and renovation ao:B�sho%p 7ownshcnd. Scfiooi,
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AND ,where the. Board �was�`no#; able oto negotia#e a satisfactoryaaie or lease of
surpluS space�with. a' praeferred entityI y _2014'April, 30
AND
her t a roval`of:the=Minist of Education=with_}res ect'tothe'ca ital .
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"' :.fiund�n `:for the addition:and:renovation to Bisho Townsend'Pubiic Scho`ol`=was::.
dela: ed until 20105Marchl8'
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:BE IT RESQLVED that `Lonnie ;Avenue;:P%ublic.Sc;.hoot close,eff1.ecfwe 20163June
:.. 30:
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TH
AT Lorn Av 'n P.
e e ue ublic Sc ool stu ' e is be a om
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Public School as of 2015 Ju1y:O'f and of Bishop°Townshend Publ�c'School as'of:
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�y.y 20:16Ju1v :01; based on:;baundariesep,resented du,nng-�theARC process:. .�
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a .THAT theµfo.11owin : end'ance::boutlnda : -of Blsho .Towns ond: Pubilc
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ce at the-intersec11tion of the centr1.e hne 1111of Adelaide Stree .North:.=
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; and the ra�iway tracks; thenc`e;;commencing !n a north-eas`teriy direction -along _
the railway tracks to fihe intersection; of the centre 1. 1. of ElizabethStreet and =
th'e .railway ;tracks; thence,` in'a .northerly: direction; along the den re, ilne :of
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,.:Elizabeth„Street to fihe intersection of=the cenfire lineyof: Elizabeth.Street:and #he',:
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c ntre in .,f xf
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entre fifi - f O; ;,..
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et st to the i tersectlon.of the' centre line of
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sou`therl'' direction alon :the centre lne�of�Hi "hb�u " ' Avenue Nartti fo.fihe
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intersection. of the: centre. line of:.�11D.unda`s,Street�and the centre-line'of H.'ighbury-.
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orth'; thence;.in a vested `;direction=-alon ,th1.e centre`:Iine of;DundasaStreet to:::
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thea interaction :of ,,the :railway.:tracks„and: tfh.e: centre:I.line,of- a�un.das Street; _ . ,
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th nce in, a souther) ,dire tion _along the rail r
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railwa tracks runnin eastlwest• thence in.'a wester! direction Al n the
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” rcift, - ` bdits to the-:intersec#ion: of the centre line�of E °erton Street:11and the
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iraiiwa firacks thence . in .arsoutheri :direction aian o •.the ;centre brie 0 E _- ertdn
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n.
. Street'and 4 e.railwayftracks;.thence_ In-a� north`=westady, sect on'along`the::
a& lin
..I wayaracks #o:�tI o intersection: of the centre: a of Adelaide Street l lorth:.and
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t
he raiiwa ttrack t � � nc
. s he e' in=a'nortiierl direction aloe the"cenfre line of
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: - - . ' Adelaide Street ,North 'to :the intersection sof the ra!!wa tr. � c n
.. .. y - .a ks a d centre° Ione of
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e constructed .ta me01VDSB'standards-for B106 °Tow nshend Pubiicschoo[ .
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as. of 2016 Se tember 01.
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Purpose To receive approval for the amended schedule of the Central London Elementary
Accommodation Review. .
The Board has now received the School Consolidation Capital Grant from the Ministry of
Education to implement the previously approved recommendations 1, 2, 3(a). and 4 at the
meeting held 2014 May 13, as they relate to the Central London Elementary Accommodation
Review. A revised schedule has been developed that requires amendment to the above
noted recommendations.
Content The following outlines the Central London Elementary Accommodation Review historic
timeline of events that led to the delay in in construction and the proposed scheduled plan:
2006 November 27 - Senior Administration recommended the formation of an
Accommodation Review Committee (ARC) to the Board. The ARC which included Bishop
Townshend, Lorne Avenue and St. George's Public Schools was then forwarded to the
Capital Planning Advisory Committee (CPAC), and was not supported.
2011 November 29 — The Annual Pupil Accommodation Report recommended the formation
of an ARC including Bishop Townshend, Lorne Avenue and St. George's Public Schools.
This was received and approved by the Board.
2012 January 30 - First organizational meeting of the Central London Elementary ARC. The
ARC requested the addition of Lord Roberts French Immersion Public School to the ARC.
2013 November 26 - Board decision to instruct Senior Administration to circulate to preferred
entities, the potential sale or lease of a portion of Lorne Avenue Public School. If unable to
negotiate a satisfactory sale or lease of the surplus space at Lorne Avenue -by 2014 April 30,
Lorne Avenue Public School would be closed as of 2015 June 30.
2014 Mav 13 - As the Board was unsuccessful with the sale or lease of a portion of Lorne
Avenue Public School, by default, Lorne Avenue Public School was to close 2015 June 30.
2014 Mav — 2014 September — A Design Committee was formed to review the plans for the
addition and renovation to Bishop Townshend Public School as per Board approved
recommendation.
2014 Ser)tember 30 - Board approved the design, budget and tentative schedule for the
proposed addition and renovations to Bishop Townshend -Public School.. The enhanced
school was scheduled to open 2015 September 01.
2014 October 14 - Board accepts the offer to purchase Lorne Avenue Public School .from the
City of London.
2014 October — 2015 January - Resolution of site plan and site ownership issues with the City
of London.
2015 January 08 - Tenders open for the proposed project.
2015 March 18 - Board received confirmation for School Consolidated Capital Funding for the
project.
2015 March 23 - Contractor on site to commence construction of Bishop Townshend Public
School addition and renovations.
2016 March - Addition portion of the project turned over to the Board for occupancy.
2016 June 30 — Lorne Avenue Public School closes.
2016 July - Remainder of the renovated school turned over to the Board for occupancy.
We build each student's tomorrow, every day
2016 Auaust - Project complete;. all areas turned over to the Board.
2016 September 01 — Consolidated Bishop Townshend Public School opens.
As detailed in the timelines above, the addition and renovations to Bishop Townshend. Public
School are scheduled to be complete by 2016 July. The delay in the completion of this
project from the original schedule is due to three factors:
1. Site Plan Approval and Site Ownership
During the City of London site plan approval process, it was discovered that both the
north and' south portion of the existing Bishop Townshend Public School site were not
properly transferred to the Board in the 1950's. The Board is required to have the
parcels transferred prior to the City of London approving the site plan. This did not
occur until 2015 January 22. To further complicate this issue, the City constructed a
sanitary sewer on the southern portion of the site during the 1960's. The sewer
requires relocation to allow the proposed addition to be constructed. Due to these
issues, the anticipated construction date was delayed from the originally scheduled
2014 October start date. The Board was updated on this issue in the Fall of 2014.
2. Ministry of Education Capital Funding
Senior Administration originally proposed capital funding of -this project using Board
Supported Capital, Proceeds of Disposition, and from capital funding reserves saved
on previous projects. The Ministry of Education recommended that the newly
announced School Consolidation Capital Grant should be used to fund the project
and that funding. would be released in ,the Fall of 2014. A Business Case requesting
School Consolidation Capital Grant was, submitted on 2014 October 15 for the
proposed project. The Board did not receive_funding confirmation from the Ministry
until 2015 March 18. The delay of the announcement from Fall 2014'to 2015 March
18 caused further delay in commencing construction.
3. Weather Conditions
The coldest February on record has caused further delays for excavation work, due to
the depth of frost in the ground.. As noted above, the active sanitary sewer is required
to be relocated on the site,. which impacts the excavations for the footings and
foundations required for the addition. It is expected that the footings and foundations
will not be complete until 2015 May. This factor has extended the construction
schedule.
As a result of the above noted factors, the Capital Planning Coordinating Committee (CPCC)
is recommending that Lorne -Avenue Public School remain open until June 2016, and the
students who were designated to attend the consolidated Bishop Townshend Public School
through Board resolution would remain at Lorne Avenue Public School for the 2015-16 school
year. These students would then attend Bishop Townshend Public School as of 2016
September 01. Lorne Avenue Public School students designated to attend St. George's
Public School as of 2015 September 01 would attend St. George's as planned. Current
Bishop Townshend Public School students would remain at Bishop Townshend for the 2015-
16 school year.
As per past practice with school consolidations, current Grade 7 students attending Lorne
Avenue Public School who would be designated to St. George's Public School, would be
allowed the option to remain at Lorne Avenue Public School for 2015-2016, along with their
younger siblings, for one yearonly.
It should also be noted that the City of London, who purchased Lorne Avenue Public School,
is receptive to defer the closing date for the property until 2016 September.
The existing YMCA Childcare Centre will remain at Lorne Avenue Public School until the new
childcare centre at Bishop Townshend Public School is operational. The existing Adult ESL
Program at Lorne Avenue Public School will:be relocated to B. Davison Secondary School
effective 2015 September 01.
Senior Administration believes that the delay in consolidating the students of Bishop
Townshend Public School and Lorne Avenue Public School is appropriate, given that the
construction will not be completed until April of 2016. We believe that this is the best option
for students, families and staff due to the extended timelines for the completion of the
construction at the Bishop Townshend Public School site. The School Councils at both
Bishop Townshend and Lorne Avenue have indicated a preference for keeping both schools
operational for the 2015-16 school year, given the delay in' construction. Following Board
approval of the recommendations above, Senior Administration will communicate the plan for
the 2015-16 school year with all of the families and staff of both schools communities. A
Transition Committee, with parent representation, will be established to begin planning for the
consolidation of the schools.
Immediately following the, approval of the Board recommendations of 2015 March 3.1
concerning the school closure and opening timelines relating to the Central London
Elementary ARC, a media release will be made public. A letter outlining revised information
related to the school closures, consolidations and opening -timelines will be sent home to
families in each of the school communities of St. George's, Lorne Avenue and Bishop
Townshend Public Schools at the end of the day on 2015 April 01.
Cost/Savings
Timeline 2015 July 01 — Lorne Avenue students to St. George's per approved boundary adjustment
2015 September 01 — Adult ESL Program opens at B. Davison Secondary School
2016 June 30 — Lorne Avenue Public School closes
2016 July 01 — Lorne Avenue students to Bishop Townshend per approved attendance area
2016 September 01 — New consolidated Bishop Townshend Public School opens
Appendices
Relation to Commitments:
0 Putting students first.
❑ Recognizing and encouraging leadership in all its forms.
❑x Actively engaging our students, staff, families and communities.
❑ Being inclusive, fair, and equitable.
❑x Ensuring safe, positive learning and working environments. ❑ Inspiring new ideas and promoting innovation.
x❑ Taking responsibility for the students and resources entrusted to our care.
We build each student's tomorrow, every day
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING
MEMBERS
P. Schuyler (Chair)
J. Bennett, Trustee
B. McKinnon, Trustee
M. Burch, Chippewas of the Thames
D. Grosbeck, Chippewas of the Thames
L. Nicholas, Munsee-Delaware Nation (+3:18)
C. Thomas, Munsee-Delaware Nation
C. Doxtator, Oneida Nation of the Thames
B. Summers, Oneida Nation of the Thames
2015 February 17
3:15 p.m. —5:10 p.m.
ADMINISTRATION AND OTHERS
V. Nielsen, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
J. Hill, FNMI Learning Coordinator
S. McGahey -Albert, FNMI Education Advisor
K.'Aitken, Corporate Services
D. Chisholm, Vice Principal, Saunders SS
M. Deeb, Principal, H.B. Beal Secondary SS
M. Ferdinand, Coordinator School Counselling and
Social Work Services
Paula Greenberg, Acting Principal, Saunders SS
R. Hart, Principal, B. Davison SS
M. Macdonald, Principal SDCI
R. Oakley -Law, Delaware Central PS
L. Williams, Principal, Lambeth PS
Visitors: M. Cywink, S. Dale
1. CALL TO ORDER
The meeting convened at 3:15 p.m. in Council Chambers - Administration Office at Chippewas of the
Thames First Nation.
2. APPROVAL OF AGENDA— The agenda was approved as printed.
3. CONFLICTS OF INTEREST — none declared
4. REPORT OF MEETING — 2015 JANUARY 20— provided for information
5. BUSINESS ARISING FROM MINUTES - none
6. FNMI YOUTH VOICES SCHOOL TRANSITION VIDEO
Program Development and Implementation Coordinator S. Dale and M. Cywink of the 4th R — Centre
for Addiction and Mental Health provided background information relating to the elementary
mentoring program which is provided through funding from TVDSB for First Nations students at
Woodland. Heights, Aberdeen, Delaware Central and Lambeth Public Schools. There are a total of 16
sessions held throughout the school year that focus on building healthy relationships.
A secondary peer mentoring program is available at H.B. Beal, Saunders and B. Davison Secondary
Schools. Senior students mentor Grade 9 students during the transition phase in their first year of
high school.
S. Dale advised that they were successful in receiving a Parent Reaching Out Grant (PROGrant).
This grant provided FNMI youth with an opportunity to share their voice through a series of videos to
help other FNMI students transition successfully between two different schools. The video included
FNMI students from both the elementary and secondary panel.
7. LEARNING SUPPORT SERVICES UPDATE
a. 'Creating Pathways to Success
Supt. V. Nielsen distributed Creating Pathways -to Success — An Education and Career/Life
Planning Program for Ontario Schools Policy Program requirements, Kindergarten to Grade 12
(FNMI 1) for discussion. Further information, including My BluePrint, will be presented at the
March meeting.
b. Student Achievement
Supt. Nielsen advised that there is a new initiative underway to support student literacy. The
Empower Reading Program has been developed by the Sick Kids Hospital in. Toronto;. it looks at
best ways to help struggling readers. Three TVDSB schools.are currently piloting the project, and
this may be able to be extended to Delaware Central and Lambeth for the next school year.
7. LEARNING SUPPORT SERVICES UPDATE — cont'd
c. It Matters to Us! Transforming the Legacy of Residential School Conference
Learning Supervisor P. Skinner extended an invitation to members to attend the It Matters to Us!
Transforming the Legacy of Residential Schools at Western University. The conference will be
held on March 10 with Susan Aglukark and March 11 with keynote speaker Wab Kinew. L.
Nicholas also will share his journey and experience in a Residential School on March 11.
d. Community Celebration
FNMI Education Advisor S. McGahey -Albert advised that a community celebration will be held on
April 30 at the Oneida Community Centre. Principals are encouraged to participate by featuring
their school at the event. School displays can be arranged by contacting S. McGahey -Albert.
e. Cultural Competencies
Learning Coordinator J. Hill described upcoming cultural competency activities including a recent
visit in January from Kevin Lock, Hoop Dancer, at the Education Centre and Chippewa Public
School.
Professional learning sessions continue to be offered for teachers including those in the
First Nations communities. These sessions revolve around ideas on how to integrate Aboriginal
perspectives in all areas of the curriculum.
FMNI literacy and curriculum connections included a presentation by Joanne Henry regarding the
new Scope and Sequence Ministry document.
GoodMinds, a book distributor from Brantford, provided resources related to First Nations
teachings.
A debrief session for staff who attended the recent conference at UWO (It Matters to Us) is
scheduled for March 25.
Rev. M. Stevens: Blanket Exercise will be held on April 13 regarding the Treaty making process.
Cultural Competency Learning Circle training will be held on February 25 and 26 at the Hellenic
Centre. 10 schools with a high FNMI population have been invited to attend with one teacher
champion and five FNMI students from each school. A year-end celebration gathering will take
place on May 22 to share with their schools what they have learned.
8. PRINCIPALS' UPDATE
a. B. Davison Secondary School
Principal R. Hart referred to the written report as attached (FNMI 2) and provided to the
Committee in advance of the meeting.
b. Delaware Central Public School
Principal R. Oakley -Law referred to the written report as attached (FMNI 3) and provided to the
Committee in advance of the meeting.
c. H.B. Beal Secondary School
Principal P. McKenzie referred to the written report as attached (FNMI 4) and provided to the
Committee in advance of the meeting.
d. Lambeth Public School
Principal L. Williams referred to the written report as attached (FNMI 5) and provided to the
Committee in advance of the meeting.
e. Saunders Secondary School
Acting Principal P. Greenberg referred to the written report as attached (FNMI 6) and provided to
the Committee in advance of the meeting.
8. PRINCIPALS' UPDATE — cont'd
f. 'Strathroy District Collegiate Institute (SDCI)
Principal M. Macdonald referred to the written' report as attached (FNMI 7) and provided to the
Committee in advance of the meeting.
9. COMMUNITY UPDATE
a. Chippewas of the Thames First Nation
D. Grosbeck advised that T. Maracle is the new Education Director at Chippewas of the Thames;
she will assume her role on March 9.'
Antler River Public School sent a primary and junior team to a hockey tournament in New Credit.
The junior team finished second and the primary team won the tournament. Another tournament
is scheduled over the March Break.
b. Munsee-Delaware Nation
L. Nicholas advised that a Parent Engagement session will be held on March 26 at 5:00 p.m.
A meeting has been scheduled with J. Wood of Research and Assessment relating to student
data.
C. Thomas advised that a recommendation of Cedar Point was put forward for the high school
students' year-end trip.
The Education Committee agreed that a good practice would be to hold a monthly event (i.e.
movies) to .recognize students (both high school and elementary) who maintain good attendance.
c. Oneida Nation of the Thames
B. Summers advised that she- has been attending meetings regarding National First Nations
Education. She also has been receiving telephone calls from urban families needing support
dealing with issues at the school level.
10. ADDITIONAL ITEMS -none
11. FUTURE MEETING DATES
DATE LOCATION
2015 March 24 B. Davison Secondary School
2015 April 21 Strathroy District Collegiate Institute
2015 May 19 Oneida Nation of the Thames
2015 June 16 Munsee-Delaware Nation
12. ADJOURNMENT — The meeting adjourned at 5:10 p.m. by motion.
RECOMMENDATIONS: none
PHIL SCHUYLER
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B.. Davison Secondary School,
785 Trafalgar Street, .London, Ontario N5Z 1E6,
Telephone: (519).452-2880 Fax: (519) 452-2899
.. A -Web site: www.tvdsb.on.ca/davison
Richard Hart, B.A., 13.Ed., M.Sc,.Ed., Principal Ruth Inglis, B.P.H.E., B.Ed., WEd.,M66-Principal
Carrie Rogers, First Nations Coynsellor
Rep'ort''to First Nations AdvisoryCouncil
Date: Friday, February 13, 2015
Transition- Meetings and Timelines:
The registration process for 2015/16 has begun. 'AII students have set up a "My Blueprint"
account at some point during -first semester.. Our head of guidance is currently working with
students in completing their course selections for next year. This -process will be completed by
the end of February.
• Grade 9, Registrations are already starting to stream in;and we are receiving individual -
requests for personal tours or half day school visits. This allows parents and/or students an
additional opportunity to -determine for themselves if Davison is their school of choice.
Initiatives to Support Students in their Learning:
• During the last week,of January our students were in Credit Improvement week, which is
similar to exam. week in any other high school. Those students needing to come into improve
on their academic standing were provided a revised schedule based -on their timetable and an
opportunity to work insmall groups or one-on-one assistance to increase their academic
success.' Many students took advantage of this --opportunity and salvaged credits that were at"
risk. Students.who wanted to improve their academic standing were provided with the same
opportunity.
• Semester two started on Monday, February. 2.Our second semester student population is juste.
slightly smallefthan that at the start of the school year. Some students have transferred to
other school locations,' while others transferred from other schools to Davison.
• Our Credit Recovery Team has recently reviewed all student marks from semester one and
we are identifying. potential students for credit recovery during second semester.
Cultural Initiatives;
• Crafts in the form of moccasins are being developed for students to work on during lunch hour
with .any and all interested students.
• . Our Public Health Nurse is working with Carrie Rogers -to speak iwith students regarding
Healthy Choices and Healthy Lifestyles.
• We will be taking part in the Cultural Learning Circle event. School representatives are
Kara -Sue Slatnick.and Carrie Rogers.
Importance Dates:
• Semester one report cards were distributed to all homeroom classes on Friday, February 6.
• Two grade assemblies (9110, 11/12) were held on Thursday, February 5. The assembly.
provided administration an opportunity to share. the data results with all students about the
increase in attendance patterns over the last few months, as well as a significant increase in
academic achievement, from mid -semester results. Members of the Principal's Student
Advisory Group were introduced to all the student .body. Four or five .student representatives
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
were selected for each grade. Our student body can now match a name to a.face and.exercise:
their student voice with their grade representative. The principal's advisory group meets every
four weeks throughout the semester.
• We are holding a Valentine. dance on Friday, February 13, organized by students with the
assistance of a few staff.members.
• Our Home and School.Association will hold their next meeting -on Wed.nesday, February. 11
• Early Warning, anecdotal reports will be provided to all students from their second semester ;
classroom teachers on Thursday, February 26.
Sincerely,pp.
:. Principal
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
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H.B. Beal. Secondary School
525 Dundas Street Phone: 519-452-2700 www.tvdsb.ca/beal.cfm
London, Ontario Fax: 519-452-2729 Email: beat , ,,tvdsb.on.ca
Octi,arss._ :. "%n ri, N613 1 W5
Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal
Mr. Matthew Bradacs, B.A., B.Ed., M.Ed., Vice -Principal
Ms. Christine Sharpe, B.A., B.Ed., M.Ed., Vice -Principal
Ms. Donna Vachon, B.A., B.Ed., M.B.A., Vice -Principal
Report to First Nations Advisory Council
February 2015
TRANSITION MEETINGS AND TIMELINES
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
We are working with FNMI students specifically on OSSLT preparation through
student success., Our efforts will keep intensifying as we get closer to the Test
date.
We are also seeing numerous students for timetable reviews and course
selection for next year. The aim is to help students develop a timetable they are
happy with and one that will help them with their pathway.
10 FNMI students are starting dual credit this month at Fanshawe and Lambton
Colleges
CULTURAL INITIATIVES
The Real Voice film project started February 11 th with Joe Antone.
On February 20th, six female students are going to Brescia College for an
entrepreneurial conference for young women.
Basketball practice continues for FNMI students for the FNMI tournament this
year.
On February 25/26 we are taking 5 kids to the Cultural Competency workshop at
the Hellenic Centre.
ON-GOING INITIATVES
Lunch'n'Learn ran on Mondays during Semester 1 and will continue into Semester 2.
FUTURE DATES
Semester One Report Cards are in the process of being distributed.
Report to First Nations Advisory Council- February, 2015
Transition Meetinqs and Timelines:
➢ Grade 6 to 7 transition
• Registration at Standing Stone- January, 2015
• Grade 6 Activity Day- We Walk Together- (Skating and
Games)
➢ Grade 8 to 9 transition
• High School Registrations completed
Initiatives to Support Students in their Learninq,
➢ FNMI Collaborative Inquiry- Student Learning Skills (Building
understanding and capacity)- February 3, 2015
Student Voice- Connection to Culture and Curriculum
Cultural Initiatives
➢ Dance Buddies- Social dances taught by Oneida students
partnered with primary students
➢ Oneida Message Posted in all classrooms
REPORT to FIRST NATIONS ADVISORY COUNCIL
Saunders Secondary School
Feb. 17, 2015
TRANSITION MEETINGS AND TIME LINES
Try A Tech
On January 29th & 30th, Grade 8 students from our feeder schools participated in our
first annual Try -A -Tech. day. The event was an overwhelming success as we hosted
more than 400 students over the two days. Students participated in a wide variety of
technological education areas such as construction, welding, hairstyling & aesthetics,
automotive, communications technology, machining and health care.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
• FNSST
The next meeting for the Student Success Team will occur in March, after the
progress report data has been released (March 6, 2015). We continue to track and
monitor the attendance of the FNMI students and make program changes in
consultation with the student and parents.
Our guidance department is in the early stages of the course selection process for
next year. As all Saunders S.S. students begin to submit their course selections for
next year, the guidance and resource counsellors will meet with the FNMI students
who were recommended (completed at our January 14, 2015 FNSST meeting) for
the First Nations cooperative education program for next year.
• OSSLT Preparation
On February 10th, all Gr. 10 students completed some OSSLT preparation activities as
our literacy blitz started. Literacy support for students will continue throughout February
and March. Our teacher candidates from Western University will be assisting with the
literacy support as well.
CULTURAL INITIATIVES
• Paul Martin Accounting Mentoring Program
The proposed MAEI mentoring activity for February is a site visit at one of the clients
of KPMG in an area of interest for each student. An actual date for this activity has
not been yet established.
• Cultural Competency Learning Circle
Two staff members and five student leaders have been selected to participate in the
Cultural Competency Learning Circle at the Hellenic Center on Feb: 25 & 261 2015.
The participants will discuss project proposals to increase FNMI cultural awareness
throughout the school.
• FNMI Conference at Western University
Five Saunders S. S. staff members will participate in the FNMI conference to be held
at Western University on Mar. 11, 2015. The keynote speaker is Wab Kinew and his
presentation will focus on the lingering impact of the residential school system.
IMPORTANT DATES:
Feb. 10th
- OSSLT Literacy Blitz Begins
Feb. 16th
- Family Day
Feb. 27th
- Registration Deadline for 2015-2016
Mar. 6th
- Progress ReportDistributed
Mar. 16th — 20th
- March Break
Mar. 26th
- Parent/Teacher Interview
Mar. 26th - OSSLT Day
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Report to First Nations Advisory Council
Strathroy District Collegiate Institute
2015 February 17
Transition Meetings and Timelines
• Since the start of second semester, we have been working with our current high school
students on the registration and course selection process for next year. We continue to
welcome questions.and inquiries from any current grade 8's who are thinking about
SDCI for September. If any of these students are unsure and want another chance to
experience the school, we will arrange a shadow visit, where they can attend classes
with a current SDCI student. All registrations must be received at SDCI by March 02"d
Initiatives to Support Students in their Learning
• Semester 1 exams are complete and Report Cards have been distributed.
• We have started to talk with all of our FNMI students who will be writing the OSSLT this
spring, and,their teachers. Based on these discussions, an individual preparation plan
will be developed for each student
Cultural Initiatives
• We continue to run into challenges in our effort to host an FNMI Student Voice
Conference for our students and the grade 7 & 8's. After being snowed out in January,
we rescheduled for February 5th, only to have a gas leak at the school building that
morning, so all of our students and staff were relocated to the Gemini That was going
to be the site of our conference, but with 1600 students in the building we didn't have
enough space. We will try again!
• We have identified a teacher champion and students to participate in the Cultural
Competency workshop.
Upcoming dates
March 03 — OSSLT practice test
March 09 — Early Progress reports distributed
March 16-20 - March Break
REPORT OF THE AUDIT COMMITTEE,
2015 February 17
3:00 - 4:42 p.m.
MEMBERS PRESENT ADMINISTRATION AND OTHERS
A. Morell R. Kent (via L. Elliott
J. Nicolle (-4:31 p.m.)
R. Tisdale (Chair) teleconference) J. Pratt
S. Jayashankar (-4:31 p.m.)
R. Robertson C. Beal
J. Berkin
J. Knight
D. Willaert (-4:20 p.m.)
S. Macey
R. Culhane(-4:20 p.m.)
Regrets: M. Reid
1. CALL TO ORDER
The meeting was called to order by Chair Tisdale.
2 APPROVAL OF AGENDA
The agenda was approved by motion.
3 CONFLICTS OF INTEREST - none declared
4 REPORT OF 2014 JANUARY 20
For information only.
5 IN -CAMERA
The Committee moved in -camera at 3:04 p.m. It reconvened in public session at 4:41 p.m.
6. OTHER BUSINESS - none
7. DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for 2015 March 24, at 3:00 p.m.
8. ADJOURNMENT
A motion to adjourn was approved at 4:42 p.m.
RECOMMENDATIONS: - none
RUTH TISDALE
Chairperson
REPORT OF THE BUDGET ADVISORY COMMITTEE
MEMBERS PRESENT
G. Hart
J. Skinner
P. Schuyler
Regrets: M. Reid
Absent: J. Todd
1. APPROVAL OF AGENDA
The agenda was approved by motion
2. CONFLICTS OF'INTEREST — none declared.
3. ELECTION OF CHAIR
The following motion was moved and carried:
2015 February 19
2:45 p.m. — 3:48 p.m.
ADMINISTRATION AND OTHERS
J. Pratt (-3:32)
K. Young
D. Munroe
S. Macey
J. Berkin
C. Beal
E. Ng
L. Kite
That Trustee G. Hart be elected as Chairperson of the Budget Advisory Committee for the
term ending 2015 November 30.
4. 2014-2015 REVISED ESTIMATES (BUDGET) UPDATE
Trustee G. Hart introduced discussion of the 2014-2015 Revised Estimates asking Manager S.
Macey to review the document in detail.
Manager Macey reviewed the revisions to the enrolment, pupil fou ndation'grants/allocations, other
revenues such as the restricted grants (EPOs), and expense adjustments. The revised budget
shows a small deficit relative to the approved budget.
Discussion ensued in regards to transportation expenses and the Board's accumulated surplus.
Manager Macey noted the Ministry has indicated they will be releasing GSNs by 2015 March 31.
The Committee discussed routing efficiencies with respect to families opting out of transportation
services. Superintendent Beal will follow-up with STS.
Information. on the Accumulated Surplus is to come forward to the next meeting for discussion.
5. GUIDING PRINCIPLES
The Guiding Principles document was reviewed. The importance of including the strategic plan as a
driver of the 2015-16 budget decisions was emphasized. In addition, the language of the principles
should reflect the language of the commitments in the strategic plan.
6. 2015-2016 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
Superintendent Beal reviewed the Budget Assumptions and Process noting the addition of the
Operating Plan Goal in the second paragraph.
The following motion was moved and carried:
That the 2015-2016 Preliminary Budget Assumptions and Process and the Guiding
Principles for the Development of the Annual Thames Valley District School Board
Operational Budget be approved.
Both the Guiding Principles and Assumptions and Process documents will need to go to the Board
of Trustees for approval.
7. WEBSITE UPDATE
Manager K. Young presented for committee approval information to be posted to the website
inviting public input into the budget. The information provided was approved.
8. PUBLIC INPUT
The committee confirmed the call for public input'will follow the same process as last year. The
community may contact any trustee on the Committee.
The committee suggested incorporating videos to show how the budget supported students.
Examples provided were 34 credits and purchase of musical instruments.
9. BUDGET CALENDAR
Manager Macey presented the- Budget Calendar.
• The presentation of the preliminary budget is scheduled for 2015 May 26.
• The Public Input has been tentatively set for 2015 June 9
• The budget debate and approval is set for 2015 June 16.
The GSNs are expected to be announced at the end of March. Budget Advisory Committee
meetings were set as listed in item #11.
10. OTHER BUSINESS —none
11. DATE AND TIME OF NEXT MEETINGS
2015 April 7, 4:30 — 6:00 pm
2015 May 5, 4:30 — 6:00 pm
12. ADJOURNMENT
A motion to adjourn was moved and carried at 3:48 p.m.
RECOMMENDATION:
1. That the 2015-2016 Preliminary Budget Assumptions and Process and the Guiding
Principles for the Development of the Annual Thames Valley District School Board
Operational Budget be approved.
Graham Hart
Chairperson
2015-2016 Preliminary Budget
Preliminary Budget Assumptions and Process
Budget Advisory Committee - February 19, 2015
2015-2016 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2015-2016 budget reflects the Guiding Principles for the Development of the Thames Valley District School Board
Budget and begins with the preliminary budget assumptions, involves presentations by administration, allows for public
input, and provides for Trustee discussion and debate leading to Board approval and submission according to the Ministry
of Education timetable.
The Board's Strategic Plan will drive the 15-16 budget discussions and will support the Board's Strategic Commitments and
the Operating Plan goals, as well as the Board Improvement Plan for Student Achievement.
2015-2016 Preliminary Budget Assumptions
General
✓ Thames Valley District School Board will continue to enhance opportunities for students and improve student
learning consistent with the Board's mission, vision, strategic commitments and identified Board priorities.
✓ The impact of enrolment projections on revenues and expenses will be considered when making budget decisions.
✓ Constrained time lines for developing a compliant budget will be expected.
✓ Alignment of Ministry priorities with the Board's mission and vision will be evaluated before making resource
allocations.
Revenues
✓ The budget will be developed using the enrolment projections for 2015;2016.
✓ Provincial funding will be based on the 2015-2016 Grants for Student Needs.
✓ The effect of EPOs announced prior to budget approval will be included in the preliminary budget.
✓ Known sources of other revenues will be identified and included in the 2015-2016 budget.
Expenses
✓ Salaries will be based on contractual obligations, considering Ministry compensation constraints.
✓ Benefits will be based on projected costs and contractual obligations.
✓ Utilities will be based on projected rates.
✓ Transportation costs will be based on contractual agreements and service requirements.
✓ Expense categories requiring adjustments due to cost pressures outside of the Board's authority will be reviewed
by the Board.
✓ Program expenses will be aligned with the Board's mission, vision and strategic commitments.
Process
The Budget Advisory Committee assists in the development of the 2015-2016 preliminary budget by providing information,
advice and liaison between Trustees and staff charged with the development of the annual budget. Recommendations will
be prepared for consideration by the Board. Public input will be sought and the Board will approve the 2015-2016 budget
for submission to the Ministry of Education by the required deadline.
Approved 31 March 2015
We build each student's tomorrow, every day.
2015-2016 Preliminary Budget
Guiding Principles
Budget Advisory Committee - February 19, 2015
Guiding Principles for the Development of the Annual
Thames Valley District School Board Operational Budget
All budget reviews and deliberations will:
• Focus on the,Thames Valley District School Board Strategic Plan as well as the Board Improvement Plan
for Student Achievement:
• Put the needs of students first.
• Recognize and encourage leadership in all its forms.
• Ensure that NDSB is a safe, positive learning and working environment.
• Inspire new ideas and promote innovation.
• Take responsibility for the students and resources entrusted to our care.
• Actively engage our students, staff, families and communities by operating in a transparent and open
manner.
• Ensure decisions reached are inclusive, fair and equitable.
Approved 31 March 2015
We build each student's tomorrow, every day.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
MEMBERS
Trustee J. Bennett _(Chair)
Easter Seals Society, A. Morse
Autism Ontario, S. Young
Children's Aid Society of London and Middlesex, M. Cvetkovich
Chippewas of the Thames, C. Dendias
Community Living Education Committee, S. Wilson (-2:00)
FASD E.L.M.O., T. Grant (via teleconference) (-12:37)
Epilepsy Support Centre, B. Harvey
Learning Disabilities Association of Ontario (LDAO),
B. Wludyka
Trustee R. Tisdale
Trustee C. Goodall
Vanier Children's Services, S. Moore
VIEWS, J. Schaeffer
Voice for Hearing Impaired Children, M. Barbeau
Thames Valley Children's Centre, J. Gritzan
Thames Valley Council of Home and School, J. Nuyens
Regrets:
Association for Bright Children, Dennis Ensing
OPACC, T. Smith
Visiting Trustee: A. Morell
2015 March 3
12:21 p.m. — 2:55 p.m.
ADMINISTRATION AND OTHERS
R. Culhane, Superintendent of Special Education
D. Willaert, Learning Supervisor
R. Lee, Elementary Principal (-1:46)
M. Chevalier, Elementary Principal
D. Clarke, Secondary Principal
T. Birch, Secondary Principal (-2:00)
K. Aitken, Corporate Services
M. Deman, Superintendent of Student Achievement
V. Fernandez, Speech -Language Pathologist
M. Sanchez -Keane, Facilitator
1. CALL TO ORDER
Chair J. Bennett called the meeting to order at 12:21 p.m. in the London Room at the Education
Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved, as amended, to move Item 10.0 to follow Item 3.0 on motion and carried.
3. CONFLICTS OF INTEREST —.none
4. MINUTES OF THE MEETINGS FROM 2015 FEBRUARY 3 - The minutes were approved as printed.
5. BUSINESS ARISING FROM THE MINUTES OF 2015 FEBRUARY 3 -none
6. STUDENT VOICE ACCESSIBILITY PROJECT.
S. Hambides, Coordinator, Speech Language Pathology and Audiology Services and J. Wood of
Research and Assessment joined the meeting to present the Student Voice on Accessibility
(SEAC 1). The initiative looked at better ways to understand the experiences and needs of students
with disabilities in secondary schools. Three Student Voice video sessions were held that allowed for
student input and feedback on accessibility. Students had the opportunity to .share thoughts and
ideas with peers from other schools by Adobe Connect. The video will be shared with school
communities.
7. BOARD IMPROVEMENT PLAN FOR STUDENT ACHIVEMENT
Supt. M. Deman joined the meeting to provide an update to the Board Improvement Plan for Student
Achievement and current examples of TVDSB Roadmap for School Improvement plans in action.
8. SPECIAL NEEDS STRATEGY SEAC CONSULTATION
Supt. R. Culhane introduced Speech -Language Pathologist V. Fernandez and M. Sanchez -Keane. M.
Sanchez -Keane facilitated a discussion with members regarding overall experience of services
received. Members worked together to provide, ideas moving forward for coordinated service
planning and integrated rehabilitation services. A copy of the presentation is available on the Board's
website (htto://www.tvdsb.ca/files/filesystem/SNS%20-%2OParents%20SIides.i)df)
9. NUMBER OF STUDENT BY EXCEPTIONALITY AND GRADE/GENDER — deferred
10. PRESENTATION PROPOSAL FORM: 2015 SPECIAL EDUCATION ADVISORY COMMITTEE
(SEAC) CONFERENCE AND FUNDING LIST
T. Grant advised the Ministry of Education will be hosting a provincial Special Education Advisory
Committee conference on May 2. The conference is intended to provide a forum for open dialogue
on opportunities for enhancing the capacity of SEACs across the province. It was agreed Thames
Valley District School Board will submit a proposal to present around parent engagement.
The following motion was moved and carried:
That the Thames Valley District School Board's Special Education Advisory Committee submit a
proposal to the Ministry of Education for the provincial Special Education Advisory Committee
.conference on May 2, 2015.
If the proposal is accepted by the Ministry of Education, the following SEAC representatives agreed to
attend the conference:
- Joyce Bennett
- Ruth Tisdale
- Chris Goodall
- Suzanne Young
- Jennifer Nuyens
11. CORRESPONDENCE
Correspondence was received and reviewed from the Ministry of Education regarding Bill 82 and
Renfrew County and Grand Erie District School Boards regarding Regulation 274.
12. NEW BUSINESS -none
13. FORUM: ASSOCIATION UPDATES
a. Association Mini -Presentation (Easter Seals) — deferred
b. Epilepsy Support Centre is hosting a fundraiser — Starry Night Gala on April 11. Further
information is available at httr):Heailer)sysupport.ca/events/london-middlesex/aala20l5.
c. March is Easter Seals month. A series of events and fundraisers will take place throughout the
month. More information is available at www.easterseals.orq.
14. FUTURE MEETING DATES
Monday, April 13 06:30 pm -09:00 pm
Tuesday, May 5 11:45 am -03:00 pm
Monday, May 25 06:30 pm -09:00 pm
Monday, June 15 06:30 pm -09:00 pm
15. FUTURE AGENDA ITEMS
• Alternative Education (Karen Wilkinson)
• Number of Students by Exceptionality and Grade/Gender
• AODA (May)
• Mental Health Initiative (K. Edgar — May)
• Early Identification Needs (June)
• IEP Report Summary (Annually)
• Informal Suspension and Modified Day- Data (ongoing)
Special Education Advisory Committee Priorities (Standing Item)
• Draft IEP Resources
• Creating a Survey for Gifted Program (D. Ensing)
16. ADJOURNMENT
The meeting adjourned at 2:55 p.m. by motion.
JOYCE BENNETT
CHAIRPERSON
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REPORT OF THE TRUSTEE PROFESSIONAL DEVELOPMENT COMMITTEE
2015 March 17
12: pm -12:30 pm
MEMBERS ADMINISTRATION & OTHERS
B. McKinnon S. Pullam
R. Campbell
R. Tisdale — Ex Officio
J. Todd - Absent
1. Approval of Agenda
The Agenda was reviewed and approved.
2. Election of Chair
Trustee B. McKinnon was elected as Chair of the Committee.
3. Review of 2014-2015 P.D. expenditures up to April 01, 2015
Trustee Professional Development expenditures for 2014-2015 were reviewed. Each trustee is
allocated approximately $1944 for PD opportunities up to April 01, 2015. It was noted that 2 of 13
trustees participated in various Professional Development activities/events and utilized all or a
portion of their allotted PD funds from the Trustee Professional Development line up to April 01. As
this is the first year of the new trustee term, those trustees who attended the OPSBA Public
Education Symposium in January, 2015 had their expenses charged and posted to the Trustee
Staff Development — New Trustee line.
Trustees will be reminded to'submit any requests for PD funds to be used after April 01 to the PD
Committee c/o of S. Pullam in the Trustees' Office no later than Thursday, April 09.
4. Trustee Professional Learning Session Reflection Sheets
Trustees are reminded to complete. a Professional Learning Session Reflection sheet when
they return from their PD experience to. be shared with the Board. A binder -is provided in
the Trustee Conference Room for this purpose.
6. Other Business
N/A
5. Next Meeting
Tuesday, April 14, 2015 , 2 — 3 pm in the Chairs' Office.
6. Adjournment
The meeting was adjourned at 12:30 pm.
REPORT OF THE CHAIR'S COMMITTEE
2015 March 24
12:18 p.m. — 2:1.0 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Bennett B. McKinnon
M. Reid R. Tisdale (Chair) L. Elliott B. Williams
K: Bushell (+1:30,-2:10) J. Neville (+1:47,-2:05)
1. APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. REVIEW AND APPROVAL OF 2015 MARCH 31 BOARD AGENDA
The 2015 March 31 in camera and public Board meeting agendas were reviewed.
4. CORRESPONDENCE
Correspondence sent by Mayor Brown to the Minister of Education concerning the Ministry•review
of the Pupil Accommodation Review Guideline (PARG) was provided for information.
5. OPSBA PRESENTATION REQUEST
Director L. Elliott reported on a request to all Boards from OPSBA for any interested parties
willing to do a 5 minute presentation at their Annual.General Meeting. It was determined TVDSB
would decline.
6. 2015-20.16 GRANTS FOR STUDENT NEEDS (GSNs) AND MINISTRY REVIEW OF THE PUPIL
ACCOMMODATION REVIEW GUIDELINE (PARG)
Director Elliott advised the 2015-2016 GSNs will be announced on March 26, 2015. The
announcement will be presented by video on the Ministry of Education's website by 2 p.m. Ms. S.
Pullam will be asked to forward the correspondence with respect to the above to all trustees.
Director Elliott further reported a post-GSN-announcement meeting for staff, on'the request of the
Ministry, will be hosted at TVDSB on April 7, 2015 for the seven Boards in the Region.
The new PARG also will be released on March 26, 2015..With this release, schools boards are
expected to update their own accommodation review policies.
7. TRUSTEE/BOARD GOVERNANCE
A facilitated professional learning opportunity was tentatively scheduled for May 19 at 7 p.m. The
session will provide an opportunity for dialogue on governance.
8. NAMING OF ROOMS IN SCHOOLS
The practice of naming school rooms in tribute of individuals in the absence of guidelines was
discussed. It was suggested that a policy/procedure be put in place. The item was referred to
the Policy Working Committee for consideration.
9. PUBLIC INPUT REQUEST
A request for public input received from Active and Safe Routes to School (ASRTS) was
reviewed: The application was approved and as per the group's request Public Input was
scheduled for the 2015 May 12 meeting.
Five additional requests for public input were received from a number of parents concerned with
bussing at North Middlesex District School. An .opportunity for them to provide Public Input was
scheduled for the 2015 April 14 meeting.
10. UPCOMING EVENTS/INITIATIVES
The following system events and initiatives have been scheduled:
• Student Trustee Debate and Elections — Thursday, April 30
• Variety Is — Thursday, April 30
• Education Week Launch — Monday, May 4
• Awards of Distinction — Tuesday, May 5
• Lawson Awards — Tuesday, June 9
11.
12.
13.
The promotion of Variety Is was discussed with the suggestion information about the event be
posted on all school websites.
OTHER BUSINESS
a. Secondary Principal Interviews
The Secondary Principal Interviews scheduled for Friday were discussed. The following
recommendation was moved and carried:
That Trustee M. Reid replace Trustee J. Bennett at the Secondary Principal
Interviews scheduled for 2015 March 27.
Supervisor B. Williams was asked to send out the recommendation for an electronic vote.
b. 30 km/hour Speed Limits in School Zones
In consideration of a possible proposal to establish 30 km/hour speeds limits in school
zones, Trustee J. Bennett requested feedback from the committee as the discussion may
come forward to the City of London Safety and Crime Prevention Advisory Committee.
There was general agreement to support the change.
C. In Camera
The committee moved in camera at 1:30 p.m. to discuss legal and property issues and
reconvened in public session at 2:10 p.m.
DATE AND TIME OF NEXT MEETING
The meeting schedule for Chair's is as follows:
April 7, 3:00 p.m.
May 5, 3:00 p.m.
June 2, 3:00 p.m.
April 22, 3:00 p.m.
May 19,12:00 p.m.
June 16, 12:OO.p.m.
ADJOURNMENT
The meeting adjourned at 2:10 p.m. by motion.
RECOMMENDATIONS: None
RUTH TISDALE
Chairperson