11/24/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2015 NOVEMBER 24,7:04 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2015 November 24 in the Board Room at the Education Centre,
meeting in public session at 7:04 p.m. The following were in attendance:
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:04 p.m.
213. O CANADA AND MUSICAL PRESENTATION
The meeting was opened with the playing of O Canada.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee C. Goodall, seconded by Trustee P. Jaffe.
5. OFFICIAL RECORD
B. Williams, Supervisor, Corporate Services, read the following official record into the minutes:
"We regret to record the death of Mark Riese, a Custodian on Sunday November 8, 2015."
6. RECOGNITIONS - none
7. CONFLICTS OF INTEREST— No conflicts of interest were declared.
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott invited Supt. K. Edgar to describe the 2015 Launch of the Pledge noting the Thames
Valley District School Board Education Centre staff took The Pledge 2015 November 23. The pledge
slogan was described as Learn It, Take It, Live It. Thames Valley District School Board will sponsor
the month of June with the theme, Innovative Approaches for Promoting Positive Change. As of today
a total of 230,041 people have taken the pledge.
10. CHAIR'S VALEDICTORY ADDRESS
Chair Tisdale presented the following valedictory address:
"This is the opportunity, at the end of the year, where the outgoing Chair addresses all of you. Almost
a year ago, I stood here and recognized a new group of Trustees. We had just completed a municipal
TRUSTEES
ADMINISTRATION AND OTHERS
R.
Tisdale (Chair)
S.
Polhill
V.
Nielsen
K. Bushell
J.
Bennett
M.
Reid
J.
Pratt
L. Pressey
R.
Campbell
P.
Schuyler
C.
Beal
B. Williams
H.
Goddeeris
J.
Skinner
S.
Builder
L. Abell
C.
Goodall
S.
Suvajac
R.
Culhane
G.
Hart
J.
Todd
M.
Deman
Guests:
P.
Jaffe (-10:04)
K.
Edgar
S. Killip (-8:23)
B.
McKinnon
D.
Macpherson
A. Legwegoh (-8:23)
A.
Morell
P.
McKenzie
B. Moore (-10:11)
M.
Moynihan
D. Kettle (A 0:11)
S.
Powell
L. Cutler (-10:11)
B.
Sonier
R. Kuiper (-10:11)
K.
Wilkinson
N. Rayfield (-10:11)
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:04 p.m.
213. O CANADA AND MUSICAL PRESENTATION
The meeting was opened with the playing of O Canada.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee C. Goodall, seconded by Trustee P. Jaffe.
5. OFFICIAL RECORD
B. Williams, Supervisor, Corporate Services, read the following official record into the minutes:
"We regret to record the death of Mark Riese, a Custodian on Sunday November 8, 2015."
6. RECOGNITIONS - none
7. CONFLICTS OF INTEREST— No conflicts of interest were declared.
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott invited Supt. K. Edgar to describe the 2015 Launch of the Pledge noting the Thames
Valley District School Board Education Centre staff took The Pledge 2015 November 23. The pledge
slogan was described as Learn It, Take It, Live It. Thames Valley District School Board will sponsor
the month of June with the theme, Innovative Approaches for Promoting Positive Change. As of today
a total of 230,041 people have taken the pledge.
10. CHAIR'S VALEDICTORY ADDRESS
Chair Tisdale presented the following valedictory address:
"This is the opportunity, at the end of the year, where the outgoing Chair addresses all of you. Almost
a year ago, I stood here and recognized a new group of Trustees. We had just completed a municipal
2015 November 24 ... 2
election and welcomed new Trustees. I took the opportunity in my Inaugural address to speak about
the role of Trustees and the role of School Boards. I talked about the responsibility of Trustees to
maintain our focus on student achievement and well-being. We are responsible for consulting with
parents, students and supporters of the Board and bringing those concems forward.
Over the past year, we have seen many instances where these responsibilities were fulfilled.
Reframing Our Responses is ongoing work of our staff led by the Special Education Department. It
addresses parent concerns about students with mental health and behavioral issues and looks at
other ways to address the needs and respond to those behaviours.
We dealt with accommodation issues and learned to take a pause in the process. There were
concerns around consultation with the Pierre Elliott Trudeau community. As a Board of Trustees we
took the opportunity to request a pause and look at a process to bring in further information. All of us
continue to work on individual constituent complaints and concems. We have worked with Senior
Administration and Principals to address the best needs of all of our students and ensure the focus
stayed on student achievement and wellbeing. It is only as a Team, the collective body of Trustees,
that we have the power and authority to make change. It has been my honour for the past year to
lead this team, help and welcome each new member. It has been a dynamic process over the year.
We have grown and have introduced new members, new Senior Administrators and new Principals.
We are definitely in a time of change. I also spoke about challenges and opportunities in my
Inaugural address. Over the past year we have experienced both. We had the opportunity/challenge
to work through the School Boards Collective Bargaining Act and see the impact it had on
negotiations. It has been hard for the whole system to struggle through labour unrest. Thank you to
the Trustees, all of our staff, Senior Administration, parents and students for being patient as we go
through this process.
We have seen the issuance of new Pupil Accommodation Review Guidelines as well as Community
Collaboration and Partnerships Guidelines. A new step, a new opportunity, a new challenge as we
look at how to deal with accommodation across our system moving forward.
We took the opportunity as the Board of Trustees to review our Committee structures. Through that
Committee review, we looked at consolidating some committees. A decision to bring in a new
Program and School Services Advisory Committee and a Planning and Priorities Advisory Committee
which will enable the Board to have a more in depth look at some issues. It reduces the Board
meetings from two to one a month. This is an opportunity for us to do things better, more efficiently
and more effectively, but also a challenge as we learn how that process is going to work.
Much has changed but if we are not moving forward, we are moving backwards. If you are not
moving, you are not changing and not making things better. What has not changed is this Board and
Board of Trustees and my personal commitment to public education ensuring we constantly keep the
needs of our students at the forefront of our minds. Realize responsibility and great trust that the
community places in us when they entrust their students to us to shape their future lives. I believe this
Board as a whole all has the best interests of our students at heart.
As I leave my role as Chair of this Board, I ask that you continue to work together, to strengthen those
relationships and to build those ties that make us stronger. Support your incoming Chair to the best of
your abilities. Be patient with each other, systems and structures as we continue to face challenges
and opportunities. I know we can build a better tomorrow, not only for each students tomorrow every
day, but for this Board, for our staff and our community.
Thank you very much for your support over the past year. Thank you to my family for their support,
being a Trustee is not an easy role. Working with all of you has been a pleasure; I have been
honoured and humbled by this experience. Thank you very much."
The following motion was moved by Trustee J. Todd, seconded by Trustee Jaffe and CARRIED
That the Chairperson's Valedictory Address be recorded in the minutes.
2015 November 24 ... 3
11. ADMINISTRATIVE PRESENTATIONS
a. Secondary EQAO/OSSLT Results and Improvement Initiatives
Supt. M. Deman and Dr. S. Killip, Research and Assessment Manager, presented the Secondary
EQAO/OSSLT Results and Improvement Initiatives. A. Legwegoh, Research and Assessment,
was in attendance.
Data analysis of the Ontario Secondary School Literacy Test (OSSLT) and the grade 9 math
EQAO results of Thames Valley students was summarized by secondary pathway, gender and
select school population groups. Comparison results were for shown for the province and for
comparable school Boards. Manager Killip further described data analysis completed aimed at
informing literacy teams on areas where more focus could be brought.
Supt. D. Macpherson provided an overview of current initiatives supporting student learning in
numeracy and literacy. Supt. K. Wilkinson highlighted the strategic secondary school targeted
intervention.
Supt. Deman described how EQAO results and other student achievement data are used to inform
differentiated instruction to meet the needs of each student. Supt. Deman emphasized that
EQAO is just one measure of student achievement. In response, there was a request for a
presentation on other indicators of student achievement in the future.
12. MINUTES OF THE 2015 November 10 BOARD MEETING
a. CONFIRMATION OF MINUTES
The minutes of the 2015 November 10 Regular Board Meeting was adopted on motion of Trustee
R. Campbell, seconded by Trustee Todd and CARRIED.
b. BUSINESS ARISING FROM MINUTES - none
13. STUDENT TRUSTEE'S UPDATE
Student Trustee S. Suvajac advised that the student trustees continue to work on ways to
communicate with students and explore different platforms available for communicating.
14. REPORTS FROM THE ADMINISTRATION
a. Senior Administrative Recommendation For The Elgin County Elementary French
Immersion Attendance Area Review
Exec. Officer K. Bushell and the Capital Planning Team presented the Senior Administrative
recommendations for the Elgin County Elementary French Immersion Attendance Area Review.
The report (Item 14.a) was provided to Trustees in advance of the meeting.
Each of six proposed options presented to school community groups for their feedback and the
feedback received was described. The rationale for the Senior Administrative recommendations
was outlined. The timelines for receiving public input were provided, noting information may be
found on the Board website. Public Input is scheduled for the 2015 December 15 Board meeting.
The following recommendations were moved by Trustee Todd, seconded by Trustee M. Reid.
That the grade structure at Pierre Elliott Trudeau French Immersion Public School
become senior kindergarten to grade 6 French Immersion, effective 2016 July 01.
That the Pierre Elliott Trudeau French Immersion Public School attendance area be
approved, as per FIGURE 01, effective 2016 July 01.
That Port Stanley Public School become an interim dual track school offering both junior
kindergarten to grade 8 in English and grades 7 to 8 in French Immersion and Extended
French Immersion, effective 2016 July 01.
2015 November 24 ... 4
That the Port Stanley Public School French Immersion and Extended French Immersion
attendance area be approved, as per FIGURE 02, effective 2016 July 1.
Questions of clarification were addressed regarding the viable options and rationale for the
recommendations by Senior Administration. Exec. Officer Bushell advised that this is an interim
solution noting Senior Administration is committed to finding a long term solution.
The following motion was moved by Trustee Todd, seconded by Trustee J. Bennett and
CARRIED:
That the following Senior Administrative Recommendations for the Elgin County
Elementary French Immersion Attendance Area Review be deferred until the 2016
January 12, Special Board meeting:
That the grade structure at Pierre Elliott Trudeau French Immersion Public School
become senior kindergarten to grade 6 French Immersion, effective 2016 July 01.
That the Pierre Elliott Trudeau French Immersion Public School attendance area be
approved, as per FIGURE 01, effective 2016 July 01.
That Port Stanley Public School become an interim dual track school offering both
junior kindergarten to grade 8 in English and grades 7 to 8 in French Immersion
and Extended French Immersion, effective 2016 July 01.
That the Port Stanley Public School French Immersion and Extended French
Immersion attendance area be approved, as per FIGURE 02, effective 2016 July 1.
b. Annual Pupil Accommodation Report
Exec. Officer K. Bushell presented the Annual Pupil Accommodation Report (item 14.b). Joining
the meeting were Learning Supervisor, R. Kuiper, Planning Analyst D. Kettle, Planning
Coordinator B. Moore, Planning Technician L. Cutler, and Research and Assessment Associate N.
Rayfield.
The presentation summarized and highlighted the effects of accommodation changes
accomplished through the capital planning process and recommended next steps to address
ongoing pupil accommodation and programming issues. The report highlighted ongoing and
completed construction projects; school capital enhancements and their positive impact on
learning environments for students; enrolment projections; data on empty pupil places and excess
capacity; an update on the implementation of the French Immersion Accommodation Plan; and
proposed new school locations to accommodate growth. There were no recommendations for
accommodation reviews for the 2015-2016 school year. Information on the new Pupil
Accommodation Policy and underlying four procedures was shared noting they are posted to the
NDSB website for public input.
The following recommendations were moved by Trustee Todd, seconded by Trustee Jaffe and
CARRIED:
That the following schools be approved for potential facility collaborations:
Knollwood Park Public School, Trafalgar Public School, Westminster Central
Public, Zorra Highland Park Public School, Arthur Voaden Secondary School, B.
Davison Secondary School, Clarke Road Secondary School, College Avenue
Secondary School, Huron Park Secondary School, Montcalm Secondary School,
Saunders Secondary School, West Elgin Secondary School, Westminster
Secondary School, Glencoe District High School, North Middlesex District High
2015 November 24 ... 5
School, Ingersoll District Collegiate Institute and Strathroy District Collegiate
Institute.
That the following proposed capital construction projects be approved for
potential co -build opportunities and facility collaborations:
New Southeast London Elementary School, New Southwest London Elementary
School, Masonville Public School -Addition & Renovation, Stoney Creek Public
School -Addition & Renovation, Southside Public School -Addition & Renovation
In response to a question concerning facility collaboration, Executive Officer Bushell outlined the
Ministry -mandated communication process to community groups that must be followed before a
school can be considered for closure.
15. REPORTS OF COMMITTEES
a. Special Education Advisory Committee, 2015 November 3
Trustee J. Bennett referred to the written report of the Special Education Advisory Committee,
2015 November 3 (Item 15.a) distributed prior to the Board meeting. There were no
recommendations.
b. TVDSB —City of London Joint Liaison Meeting, 2015 November 6
Trustee Bennett provided a verbal report on the meeting between Thames Valley District School
Board, the London District Catholic School Board and the City of London held 2015 November 6.
Information shared at the meeting from each Board and the City was highlighted.
c. Budget Advisory Committee, 2015 November 10
Trustee G. Hart referred to the written report of the Budget Advisory Committee, 2015 November
10 (Item 15.c.) and provided to Trustees in advance of the meeting. He noted Supt. C. Beal would
be circulating a form to Trustees to be used to move forward budget initiatives to the Planning
and Priorities Advisory Committee.
The following recommendations were moved by Trustee G. Hart, seconded by Trustee Todd and
CARRIED:
That the Guiding Principles for the Development of the Annual Thames Valley
District School Board Operation Budget for 2016-2017 be approved.
That the Preliminary Budget Assumptions for 2016-2017, as amended, be
approved.
Trustee Hart advised a Planning and Priorities Advisory Committee meeting may be scheduled to
follow the 2016 January 12 Special Board Meeting. Confirmation of the meeting is to follow.
d. Thames Valley Parent Involvement Committee, 2015 November 12
Chair Tisdale referred to the written report of the Thames Valley Involvement Committee, 2015
November 12 (Item 15.d.) and provided to the Trustees in advance of the meeting. There were no
recommendations.
Chair Tisdale highlighted the following: the Parent Symposium has now been scheduled for 2016
February 6; the Public Concerns Policy and Resolving Public Concerns Procedure have been
posted for public input on the website; and the Thames Valley Education Foundation Gala
scheduled for Friday November 27 will direct all proceeds to the Caring Fund.
e. Audit Committee, 2015 November 13
Trustee M. Reid referred to the written report of the Audit Committee, 2015 November 13 (Item
15.e.) and provided to Trustees in advance of the meeting.
2015 November 24 ... 6
The following recommendations were moved by Trustee Reid, seconded by Trustee Morell and
CARRIED:
That the 2014-2015 internal appropriations of accumulated surplus available for
compliance of $6,596,453 and $ 113,923 for Thames Valley Education Foundation
as outlined in Chart 1, be approved.
That the 2014-2015 Audited Financial Statements be approved.
Supt. Beal provided an overview of the Audit Report noting copies of the Financial Statements
were distributed on the Trustee desks prior to the Board meeting. The audit was conducted over
the last couple of months; the financial statements were electronically filed with the Ministry on
time. The Audit report is an unqualified auditors report with no areas of concern. It is very
consistent with other Boards' Audit reports. The accumulated surplus chart (Chart 1) referenced
in the Audit Committee report was provided to trustees.
f. First Nations Advisory Committee, 2015 November 17
Trustee P. Schuyler referred to the written report of the First Nations Advisory Committee (Item
15.f) provided to Trustees in advance of the Board meeting. There were no recommendations.
g. Chair's Committee, 2015 November 17
Trustee McKinnon referred to the written report of the Chairs Committee (Item 15.g) and
provided to Trustees in advance of the meeting. There were no recommendations.
h. Committee of the Whole — In Camera, 2015 November 24
Trustee B. McKinnon advised that the Committee of the Whole met in -camera from 5:11 p.m. to
6:21 p.m. where confidential legal, personal and negotiation matters were discussed.
The following recommendation was moved by Trustee McKinnon, seconded by Trustee J.
Skinner and CARRIED:
That the motions approved at the in -camera session of 2015 November 24 related
to legal, negotiations and personal matters be approved.
16. COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION
Trustee Hart reported the Ontario Public School Boards' Association Board of Directors meeting
is this weekend to be followed by the 2016 Public Education symposium on January 28 to 30,
2016. Trustees were encouraged to attend.
b. The Corporation of the City of St. Thomas
A letter was received from The City of St. Thomas encouraging the TVDSB to make every effort
possible to keep City of St. Thomas students in City schools.
17. NOTICE OF MOTION - none
18. MOTION — NOTICE OF WHICH HAS BEEN GIVEN - none
19. ADDITIONAL ITEMS
20. QUESTIONS/COMMENTS BY MEMBERS
21. ADJOURNMENT
The meeting adjourned at 10:35 p.m. on motion of Trustee Todd, seconded by T eCampbell.
Confirmed:
Chairperson
2015 November 24 ... 7
SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 November 24
That the Chairperson's Valedictory Address be recorded in the minutes.
That the following Senior Administrative Recommendations for the Elgin County
Elementary French Immersion Attendance Area Review be deferred until the 2016 January
12, Special Board meeting:
That the grade structure at Pierre Elliott Trudeau French Immersion Public
School become senior kindergarten to grade 6 French Immersion, effective
2016 July 01.
That the Pierre Elliott Trudeau French Immersion Public School attendance
area be approved, as per FIGURE 01, effective 2016 July 01.
That Port Stanley Public School become an interim dual track school
offering both junior kindergarten to grade 8 in English and grades 7 to 8 in
French Immersion and Extended French Immersion, effective 2016 July 01.
That the Port Stanley Public School French Immersion and Extended French
Immersion attendance area be approved, as per FIGURE 02, effective 2016 July 1.
That the following schools be approved for potential facility collaborations:
Knollwood Park Public School, Trafalgar Public School, Westminster Central Public, Zorra
Highland Park Public School, Arthur Voaden Secondary School, B. Davison Secondary
School, Clarke Road Secondary School, College Avenue Secondary School, Huron Park
Secondary School, Montcalm Secondary School, Saunders Secondary School, West Elgin
Secondary School, Westminster Secondary School, Glencoe District High School, North
Middlesex District High School, Ingersoll District Collegiate Institute and Strathroy District
Collegiate Institute
That the following proposed capital construction projects be approved for
potential co -build opportunities and facility collaborations:
New Southeast London Elementary School, New Southwest London Elementary School,
Masonville Public School -Addition & Renovation, Stoney Creek Public School -Addition &
Renovation, Southside Public School -Addition & Renovation
That the Guiding Principles for the Development of the Annual Thames Valley District
School Board Operation Budget for 2016-2017 be approved.
That the Preliminary Budget Assumptions for 2016-2017, as amended, be approved.
That the 2014-2015 internal appropriations of accumulated surplus available for
compliance of $6,596,453 and $ 113,923 for Thames Valley Education Foundation as
outlined in Chart 1, be approved.
That the 2014-2015 Audited Financial Statements be approved.
- That the motions approved at the in -camera session of 2015 November 24 related to
negotiations, legal and personal matters be approved.
Date of 2015 November 24
Meeting:
YA C 1 Item #: 14.a.
anmcr xe,00i soup
REPORT TO: BOARD X Public In Camera
COMMITTEE Public In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Kevin Bushell, Executive Officer SIGNATURE:
Facility Services and Capital Planning
SUBJECT: SENIOR ADMISTRATIVE RECOMMENDATION FOR THE ELGIN COUNTY ELEMENTARY
FRENCH IMMERSION ATTENDANCE AREA REVIEW
RECOMMENDATIONS: 1. THAT the grade structure at Pierre Elliott Trudeau French Immersion Public
School become senior kindergarten to grade 6 French Immersion, effective
2016 July 01.
2. THAT the Pierre Elliott Trudeau French Immersion Public School attendance
area be approved, as per FIGURE 01, effective 2016 July 01.
3. THAT Port Stanley Public School become an interim dual track school
offering both junior kindergarten to grade 8 in English and grades 7 to 8 in
French Immersion and Extended French Immersion, effective 2016 July 01.
4. THAT the Port Stanley Public School French Immersion and Extended French
Immersion attendance area be approved, as per FIGURE 02, effective 2016
July 01.
Purpose To present the Senior Administrative recommendation concerning the Elgin County
Elementary French Immersion Attendance Area Review and provide the Pierre Elliott Trudeau
French Immersion Public School and Port Stanley Public School Subcommittees' reports on
the school community feedback.
Content Pierre Elliott Trudeau French Immersion Public School opened in September of 2009 for
grades SK to 8. The Extended French Immersion program began September of 2010. (See
Appendix E for the entire timeline of the French Immersion program in Elgin County.) Due to
the popularity of these programs, enrolment at Pierre Elliott Trudeau French Immersion Public
School has increased causing accommodation pressure.
Historically, accommodation pressure at French Immersion elementary schools has been
addressed using a number of measures such as the use of portable classrooms and port-a-
paks, additions, renovations and through program modification. However, additional
portables and additions to the existing school are no longer considered viable by Senior
Administration due to the size of the addition that would be required and site configuration
restrictions at Pierre Elliott Trudeau French Immersion Public School.
We build each student's tomorrow, every day
On 2015 May 12, the Board approved a motion to conduct an Attendance Area Review (AAR)
for the elementary French Immersion program in Elgin County. Pierre Elliott Trudeau French
Immersion Public School is the only Thames Valley school to offer French Immersion and
Extended French Immersion in Elgin County.
There are few schools within Elgin county which have available space to accommodate the
proposed Elementary French Immersion students. According to the TVDSB Enrolment vs.
Capacity Summary Report (2015 January 27) only 3 elementary schools have greater than
150 empty pupil places: Dunwich-Dutton, McGregor and Port Stanley Public Schools.
In 2014-15, Dunwich-Dutton Public School had 144.67 empty pupil places. As a result of the
Western Elgin Elementary Accommodation Review, Dunwich-Dutton Public School received
renovations to accommodate the grade 7 and 8 previously attending West Elgin Senior
Elementary. In order to provide proper program space for the intermediate students the
renovations actually reduced the On -The -Ground (OTG) capacity. As of 2016-17, Dunwich-
Dutton will offer junior kindergarten to grade 8, there will not be available space.
In 2014-15, McGregor Public School had 173.5 empty pupil places. McGregor Public School
is a junior kindergarten to grade 4 elementary school located in Aylmer. The primary grades
(1 to 3) class size is capped at 20 students to 1 teacher as per Ministry of Education
regulations. As a result of this cap, more classrooms are required for less students. If the
usage was calculated using this class caps and 2014 enrolment, the accommodation capacity
is 74.5%. In a facility dedicated to early years and primary students, there is also no existing
program space for junior or intermediate students. As well, there is one loaded classroom,
not used by students, which is dedicated to the Parent and Family Literacy Centre.
In 2014-15, Port Stanley Public School had 233.0 empty pupil places. Port Stanley offers
junior kindergarten to grade 8 and is currently being used as a holding school for Southeast
St. Thomas holding zone. Enrolment projections for Port Stanley and holding zone are not
anticipated to fill the school. Port Stanley was chosen by Senior Administration as the best
option for an interim solution to accommodate French Immersion students.
After Board approval was received to proceed with the AAR, the School Subcommittees were
formed consisting of parent/guardian volunteer representatives from each division (early
years, primary, junior and intermediate): Pierre Elliott Trudeau French Immersion Public
School had eight representatives (four from the city of St. Thomas and four from the county)
and Port Stanley Public School had four representatives.
The Capital Planning Coordinating Committee (CPCC) held an information session to share
options and the Senior Administrative preferred option with the School Subcommittees on
2015 October 07 at Pierre Elliott Trudeau French Immersion Public School. The documents
shared and distributed are attached as Appendix A: Planning Area - Elgin County French
Immersion and Appendix B: Elgin County French Immersion Attendance Area Review
slideshow presentation. Each School Subcommittee had the opportunity to ask questions on
the AAR process and on the information presented.
The Port Stanley and Pierre Elliott Trudeau Subcommittees met with their school communities
on 2015 October 15" and 20" respectively. The Subcommittee members shared the
information received with their school communities, gathered feedback and created a report
summarizing the school community's response to the proposed options.
The Pierre Elliott Trudeau French Immersion Public School Subcommittee Report (Appendix
C) and Port Stanley Public School Subcommittee Report (Appendix D) were submitted and
received by 2015 November 12.
SCHOOL SUBCOMMITTEE REPORTS
Upon reviewing the recommendations submitted from the Pierre Elliott Trudeau French
Immersion Public School AAR Subcommittee and the Port Stanley Public School AAR
Subcommittee it was evident that both committees worked very hard at collecting data and
input from their communities in a variety of ways. The NDSB would like to thank the parents
/ guardians who volunteered for membership in the Attendance Area Review Subcommittees
to represent and advocate on behalf of both Pierre Elliott Trudeau French Immersion Public
School and Port Stanley Public School.
The following is a summary of the two reports:
Pierre Elliott Trudeau French Immersion Public School Subcommittee Reoort
The Pierre Elliott Trudeau French Immersion Public School AAR Subcommittee collected
feedback through a survey from their community members during their public information
meeting on 2015 October 20. The results of this survey suggested that Option 5 (see
Appendix A) was the most preferred option. Input from the community members was also
collected by email and Option 1 (see Appendix A) was the most preferred option. A hard
copy survey was distributed to each family with a child attending Pierre Elliott Trudeau French
Immersion Public School and this feedback suggested Option 4 (see Appendix A) to be the
most preferred option.
The Pierre Elliott Trudeau French Immersion Public School report also included a list of
several other options to be considered by Senior Administration. Unfortunately, none of the
alternative options suggested are viable for the 2016-17 school year:
• Options 1, 2, 3, 10, 12, 13 and 17 would require an Accommodation Review.
• Options 4, 9 and 16, would require an AAR involving other schools, not included in
this AAR.
• Options 5, 7 and 15 require funding for the purchase of property and/or land.
• Options 6, 8 and 17 facilities do not have appropriate program space.
• Options 11 and 14 are not supported grade models by the TVDSB.
• Options 12 and 16 are not interim solutions.
Port Stanlev Public School Subcommittee Reoort
The Port Stanley Public School AAR Subcommittee collected feedback from a survey
distributed to the school community in 2015 June and during their public information meeting
on 2015 October 15. The Subcommittee summarized their findings by stating that Option 5
(see Appendix A) is the most preferred option and that Option 1 (see Appendix A) is the
second most favourable options.
Senior Administration does not believe that Option 4 or Option 5 are the best interim solutions
for the students. Both of these options have the potential of having students move multiple
times within their elementary careers. These options also separate several peer groups with
the divisor being boundaries rather than grades.
SENIOR ADMINISTRATIVE RECOMMENDATION
Senior Administration maintains that best interim solution to the accommodation pressure at
Pierre Elliott Trudeau is Option 1 (relocation of only the intermediate grades 7 and 8 French
Immersion and Extended) to Port Stanley Public School. The rationale for this preferred
option can be broken down as follows:
• Preference to keep peer group together, move in mass
• Only one change in facilities in elementary schooling, for a short time for limited
number of students
• Does not create multiple split grades and inherent challenges
• Natural split between divisions and curriculum changes
We build each student's tomorrow, every day
• Maximizes program resources (instrumental music is offered to grades 7-8 only)
• Does not split staffing resources between divisions
• Bussing intermediate students, not early years or primary
As per FIGURE 01, Senior Administration recommends that the elementary French
Immersion attendance area for Pierre Elliott Trudeau French Immersion Public School remain
status quo for French Immersion senior kindergarten to grade 6, and that the French
Immersion and Extended French Immersion for grades 7 to 8 be designated to Port Stanley
Public School on an interim basis until permanent accommodation can be put in place.
This would require Port Stanley Public School to become a dual track school offering junior
kindergarten to grade 8 Regular Track and French Immersion for grades 7 to 8 and Extended
French Immersion for grades 7 to 8. As per FIGURE 2, the attendance area and holding
zone for Port Stanley's Regular Track students would remain status quo and the French
Immersion and Extended French Immersion attendance areas would encompass all of Elgin
County.
If approved, it is projected that 137 French Immersion students in grades 7 to 8 and 30
Extended French Immersion students in grades 7 to 8 would be accommodated at Port
Stanley Public School starting in 2016 September (p. 3 of Appendix A). This would increase
the overall enrolment at Port Stanley Public School to 276 in 2016.
In turn, while the enrolment at Port Stanley is expected to increase if the recommendations
are approved, the enrolment at Pierre Elliott Trudeau is expected to decrease in 2016 and
then stabilize into 2023.. Specifically, the French Immersion enrolment at Pierre Elliott
Trudeau is projected to decrease to 620 in 2016 (p. 3, Appendix A).
FIGURE 01: Proposed Pierre Elliott Trudeau French Immersion Public School - Senior
Kindergarten to Grade 6 French Immersion Attendance Area
- Piam Elliott Trudwu FI PS
`• 'a AtNnda Ar" (SK -6)
o
!-
07
r
a v fi
sown
y
*4 rN.swm Ps
�i 9w W p "'j' McGn9en
x PE`( h Daregpn� tis,BFi11wtl.W P6
"R A il'PIs,
1. RWM �` PM aYnIeY Pam 1— _.
}.. Pen F$
0 4 ` io 20 s -af' 1
c
$.L�FonM Park P33.iL.�`4
PE:-Tratlaau FI PS- 5
-1 CE'.
Elgin Cdun PS 1.,, _
� tr.r
John Wlw PS I MltaMll
'..� .Hepburn PS •s
t I
We build each student's tomorrow, every day
FIGURE 02: Proposed Port Stanley Public School — Grades 7 to 8 French Immersion
and Extended French Immersion Attendance Area
iwProposed Port Stanley PS Fl
"�Attendance Area (7$ 7 6 Ext 7
Port Stanley PS
}I41
toll�,e. Southeast St.Thomas q
a .. Holding at Port Stanley
0`~ S 10 20
Kllometem
SPrNp1YYl
� 'd a..aw.n - r�u•wn - ....
,'(., ,` PF ry aMpPrlM�t few aP.eP.etixr, P6.
\ 2
au
PUBLIC INPUT
The public has been invited to provide feedback on this report and the proposed changes to
the Board of Trustees, through the public delegation process, on 2015 December 15.
COMMUNICATION
A letter will be sent home concerning attendance areas to the applicable school communities
following the Board decision.
Cost/Savings N/A
Timeline 2015 December 15 - Public Input to the Board
2016 January 12 - Board Decision
2016 July 01 - Proposed Implementation
Appendices Appendix A: Planning Document— Elgin County Elementary French Immersion
Appendix B: Elgin County Elementary French Immersion Attendance Area Review
(Slideshow presented 2015 October 07)
Appendix C: Pierre Elliott Trudeau French Immersion Public School Subcommittee Report
Appendix D: Port Stanley Public School Subcommittee Report
Appendix E: Timeline of Events: French Immersion in Elgin County
Appendix F: CPCC Responses to Questions Received from School
Relation to Commitments:
® Putting students first.
o Recognizing and encouraging leadership in all its forms.
® Actively engaging our students, staff, families and communities.
® Being inclusive, fair, and equitable.
® Ensuring safe, positive learning and working environments. n Inspiring new ideas and promoting innovation.
® Taking responsibility for the students and resources entrusted to our care.
We build each student's tomorrow, every day
APPENDIX A
Elgin County
Pierre Elliott Trudeou FI PS
.OnMGMn EYBB*lub•u f, PS/.IMtlYOMY t•
1 '�, S T !
♦l • tea._ ` ••=
y
} ✓'N i P
B
f.
�i' mss.
y
�
Y
••
•
��_
Iq�n cew.5
•
n•.••
-
avu�wrn
MgM.n n
�rY�•w
•
DTIII $CXOOL BCMflO
APPENDIX A
Status Quo - Enrolment and Capacity Summary
2014-2015
Proitcted Enrolment'
co
N
m
N
n
N
E
NCN `3
d
L 4
t2
(O
N
Attendance Area
OTGw
a v
m!
a. a.
0
N
0
N
0
N
(Schools within Study Area
Pierre Elliott Trudeau FI PS (
530 1
778
1 147% 1
-248 1
13
764 I
786
( 728
Associated Schools (Regular Track)
Port Stanley PS (
317 1
84
1 26% (
233 1
0
85
92
138
Feeder School Enrolment (Regular Track)
jAldborough PS
282
241
85%
41
3
267
279
263
Davenport PS
423
313
74%
110
0
289
280
275
IDunwich-Dutton PS
394
250
63%
144
0
282
317
325
Elgin Court PS
481
347
72%
134
0
350
277
192
Forest Park PS
530
465
88%
65
1
430
419
378
(John Wise PS
625
552
88%
73
0
593
551
534
June Rose Callwood PS
375
410
109%
-35
1
422
420
379
Locke's PS
576
537
93%
39
2
555
519
518
McGregor PS
530
357
67%
173
0
366
350
328
Mitchell Hepburn PS
678
723
107%
-45
5
745
826
799
(New Sarum PS
243
288
110%
-25
3
251
235
217
(Port Burwell PS
248
190
77%
58
0
179
169
173
(South Dorchester PS
190
191
101%
-1
4
197
223
228
Southwold PS
654
664
102%
-10
2
665
656
655
Sparta PS
305
239
78%
66
0
235
227
216
Springfield PS
268
192
72%
76
0
189
201
195
Straffordville PS
458
401
88%
57
0
396
329
251
Summers' Comers PS
585
420
72%
165
0
404
418
410
West Elgin Sr. PS
268
147
55%
121
0
78
0
0
Current Board Approved Holding Zones
Southeastt. Thomas Holding at Port
ut
I
_ I
0
I I
I
I
�9 I
58 I
84
SevasS
(Notes:
' Enrolment projections include development
Pierre Elliot Trudeau FI PS - Status Quo Enrolment and Capacity (2010-2023)
900 -
809 764 769 77A
700 -
600 -
Soo -
400
300
200
100
0-
. 1C` ,Yy ti6 .Y1 .Y4 19 .�O ti~ titi .y'D
,yOlip,
.yO ,yO yO
Portaloak Capacity ■ Capacity ■ Existing Community ■ Historical Community
10/2015 1 of 12
APPENDIX A
Status Quo - Attendance Area
1012015 2 of 12
Yair.�olmwar
y `"�
�—_-.!Curtent Pierce Elliott Trudeau FI PS Attendance Area
PE. bud' FI PS -
$OUlhwold PS
Elgin CourtPS 61 Ern v<
John Wigs PS Mitchelln.
Hepburn PS
SE St.Thomas
Holding at Pon
0 5 10
20 0 125
25 S
Kibmelers
KWnrNra
♦ S y
r '
'' -.
SM,MIwM 9 +r
r♦
♦-ice
` �
1�
9w,rMMJv�
p,vpWa S 6 Yw 15
Tud,,111
: Cw PS
Snwl nv P3
� yF+
If
�\
Pwr sx.wr s i_vr
`
u
�♦"�'L ...-..
�r�- � ♦ � � �
� Po- w.�, s
♦,
,
f
•al
Locke's PS -
,w,
fi�w,nwrcao- I
a
'�'k
=
J.R. Calhvood PS _
1012015 2 of 12
Yair.�olmwar
y `"�
3 -; Forest Park PS 3'-
PE. bud' FI PS -
$OUlhwold PS
Elgin CourtPS 61 Ern v<
John Wigs PS Mitchelln.
Hepburn PS
SE St.Thomas
Holding at Pon
0 5 10
20 0 125
25 S
Kibmelers
KWnrNra
1012015 2 of 12
Option 1 - Port Stanley becomes Dual Track (FI 7-8 and Ext 7-8)
Enrolment and Capacity (2010-2023)
Pierre Elliott Trudeau FI PS
900
800
700
600
500
400
300
200
100
0
ti0 titi~ 1h b ti0 1 ,�y0 ,ti
-Capacity PortaPak Capacrty • Historical Community . Existing Community
Port Stanley PS
400
F1=190
350
---.
____.__
300
250
200
150
_.....
a
100
50
O
ti ti ti
ti ti ti
ti ti ti ti ti ti
ti ti
•Capacity ■Holding
■ New Development
aFrench Immersion *Existing Community
■ Histoncal Community
Option 1 Summary
(Attendance Area Summary
(Schools within Study Area
Pierre Elliott Trudeau FI PS Continues as a SK -6 French Immersion PS. Grades 7 -8 and the
Extended French Immersion program to attend Port Stanley PS.
Becomes an interim Dual Track PS. Accommodating the French
Port Stanley PS Immersion Grades 7 - 8 and Extended French Immersion program.
Continues holding new development from the Southeast St. Thomas
Holding Zone.
10/2015 3 of 12
APPENDIX A
Option 2 - Port Stanley becomes Dual Track (FI 6-8 and Ext FI 7-8)
Enrolment and Capacity (2010-2023)
900
800
700
600
500
400
300
200
100
0
Pierre Elliott Trudeau FI PS
450
400
350
300
250
200
150
100
50
0
1� 11 try P 1b ,, 110
1^ 1P 1� ti� 11 titi til
,y0 ry0 ti0 ry0 ,y0 ry0 ,�O ,YO ti0 ,y0 10 ,y0 ti0 ti0
•Capacity POnaPak Capacity ■ Historical Community ■ Existing Community
Port Stanley PS
FI=271 FI=239
Option 2 Summary
(Attendance Area
(Schools within Study Area
Pierre Elliott Trudeau FI PS
Port Stanley PS
Summary
Continues as a SK -6 French Immersion PS. Grades 6 - 8 and the
Extended French Immersion program to attend Port Stanley PS.
Becomes an interim Dual Track PS. Accommodating the French
Immersion studensts for Grades 6 - 8 and the Extended French
Immersion program. Continues holding new development from the
Southeast St. Thomas holding Zone.
10/2015 4 of 12
v0
ti0 ti0.y'b
,y0 ,ti0 ,y0
,10 ,10 ry0
,�O ,�O ,y0
,t0 ,y0 ry0
sCapacity
•Holding
m New Development
■ French Immersion
m Existing Community
m Historical Community
Option 2 Summary
(Attendance Area
(Schools within Study Area
Pierre Elliott Trudeau FI PS
Port Stanley PS
Summary
Continues as a SK -6 French Immersion PS. Grades 6 - 8 and the
Extended French Immersion program to attend Port Stanley PS.
Becomes an interim Dual Track PS. Accommodating the French
Immersion studensts for Grades 6 - 8 and the Extended French
Immersion program. Continues holding new development from the
Southeast St. Thomas holding Zone.
10/2015 4 of 12
APPENDIX A
Option 3 - Port Stanley becomes Dual Track (FI SK -6) - County School Feeders
Enrolment and Capacity (2010-2023)
Pierre Elliott Trudeau FI PS
900
4
titi 1 l°
�`' 10 11
1 ti°j ti°
goo
—
ti0
ti0 ti0 ry0
ti0 ti0 ti0
700
ti0 10 ,y0
•Capacity,
. Holding
. New Development
600
. Existing Community
. Historical Community
Soo --
600
300
200
100 --_
0
4
4"
400
350
300
250
200
150
100
50
0
1b le tib"` tib~^ 10 �P 113~ tib~~ ti&~
Capacity Porta Pak Capacity . Historical Community . Existing Community
Port Stanley PS
FI=155
Option 3 Summary
lAttendance Area
Schools within Study Area
Pierre Elliott Trudeau FI PS
Port Stanley PS
Summary
Continues as a SK -8 French Immersion PS with the Extended French
Immersion program. County schools to attend Port Stanley PS for
grades SK -6 FI.
Becomes an interim Dual Track PS. Accommodating the French
Immersion students from the County Schools for grades SK -6 Fl.
Continues holding new development from the Southeast St. Thomas
Holding Zone.
10/2015 5 of 12
4
titi 1 l°
�`' 10 11
1 ti°j ti°
ti~ titi
ti0
ti0
ti0 ti0 ry0
ti0 ti0 ti0
ry0 ti0 ,�O
ti0 10 ,y0
•Capacity,
. Holding
. New Development
. French Immersion
. Existing Community
. Historical Community
Option 3 Summary
lAttendance Area
Schools within Study Area
Pierre Elliott Trudeau FI PS
Port Stanley PS
Summary
Continues as a SK -8 French Immersion PS with the Extended French
Immersion program. County schools to attend Port Stanley PS for
grades SK -6 FI.
Becomes an interim Dual Track PS. Accommodating the French
Immersion students from the County Schools for grades SK -6 Fl.
Continues holding new development from the Southeast St. Thomas
Holding Zone.
10/2015 5 of 12
APPENDIX A
Option 3 - Port Stanley becomes Dual Track (FI SK -6) - County School Feeders
Proposp� Attendance Area
.+,.ProyoaeC CwnW at Feingil W PStan �;l 8 .a"� .1-- �� ••+r++"` u �,r�
'moo . ¢ S ....A
17 _: PnaloaeC $Lineage Feetlen W Porro El ieft Trutleau FI PS
o n '� 5,�� � s� . �. 6 .!•"n
'�^ � Vie.. 1
gSJ C F .✓AS qm
d[ I'.. I J. 3 '��♦ �J 6 5 j4 A 9 6 q /"N.riw,Y la SouM �M.'♦
P 3 ti f -9 5 y ', 3 E O MSw vs
c3
'A!-cn ""an (_o
..n.♦<
�,.P>
S a J ✓✓'' 6y
.Y� �� r SMngn.tl Pa
if
f yb,
S 2O
{per♦ J',.�Y {
t i b (!O o f F, ,� f f .1• SwMr-etl
Sx v9
M �nPwr IS M G^9 PS
sw
4 a :y i.•
bei.
5
E
®b � _ y E ♦ LAA
P T N uFl
1
Pi cwn.r. PS
sPanwaw PS
0 .�
,t,1..
qrL y,
: ..:
J♦
�C
�Sq v �iorsx ��~ ♦�be `♦��/k
ms's b-�y� a .1 41.
It.
w.r.a na moria . .b ��.z---
A
---
♦ ',.���.a-_
ee
-----
an
- Pon
/♦
0
4
y'j
`�
La[Ra3 Y!
Nf ®��
♦J F�y� wr`�Ja �0
W i �In 3
a.
t 5. .o -..®n
♦♦♦~
E.InWrnuan as- ♦.
lF'' -�� �,. X , ♦
tl-1-Y
T
}a J R. Calhoon Pl 1
4,�b
F M1 tPaP3
��
w'
w b �
sa tnwola Ps
n, K�
Elgin CLAMPS
hil
rWhn Wua P5 HePewn P9
10/2015 6 of 12
APPENDIX A
Option 4 - Port Stanley becomes Dual Track (FI SK -8) - County School Feeders
Enrolment and Capacity (2010-2023)
Pierre Elliott Trudeau FI PS
900
800
700
600
500
400
300
200 —
100
0
O
40r`
350
300
250
200
150
100. _..
50
0--
1^. titi 1M 1tr tiN
,�O ti0 ry0 ,LO
Capacity Porta Pak Capacity
try`
,YO
594
• Historical Community
Port Stanley PS
F1=218
570
ti�~o 1�1 4 *1
■ Existing Community
ry0 P ,�O ry0 hry 'Y� ,�O 1tr ti0 1h 'PSI,
ti0 1 ti0 1b ti0 1, ti� ,�O titi ^O ti�
ti0 ti0 ti0
•Capacity •Holding ■ Naw Development a French Immersion ■ Existing Community ■ Historical Community
Option 4 Summary
Attendance Area Summary
Schools within Study Area
Continues as a SK -8 French Immersion PS with the Extended French
Pierre Elliott Trudeau FI PS Immersion program. County schools to attend Port Stanley PS for
grades SK -8 FI.
Becomes an interim Dual Track PS. Accommodating the French
Port Stanley PS Immersion students from the County Schools for grades SK -8 FI.
To continue holding new development from the Southeast St. Thomas
Holding Zone.
1012015 7 of 12
APPENDIX A
Option 4 - Port Stanley becomes Dual Track (FI SK -8) - County School Feeders
Proposed Attendance Area ry
iJ PropoNNJ CwMy FxNMIN w Pat StaM / B1. 0N
-ry mn .uMx^�
L-- PropoeeA SLThomeN Faaden to Plane EINOR TruEew FI PS
S rr "lf�a n ..o 5 nPa.�..¢ swm `".� M .w"' •° & '.n.,.
¢ e a d'a✓ r r Yd`¢ fl s �y .4' N
'•S � d � � - 4 i., awnNlha va
r ♦e `\s0 •'x e 9 r �- -
El
.41
s.wx». F'S y ;.. �i IA
~, ewe, ,o``e .✓'r a' ��\ �{+'J re P` .r ...'r i �. ¢ .� z -� ��
r 6' rr,J "punw<xouxmPB y ♦ Pon t4�xxr n.ii» ;� �re,t
n^ fY�\ r l Prf♦ ^ Y `t. sr �, �.1,I-�'_ — _aai, x I
� r ��q� ♦ � - F r� �M1 x J .r`P � �1 s'., - d..<.,. aaa� g.
gMF..t-- R `
L PS i
IV\� `r` ,` ♦ WM. J R. CxNwooE P4 T
.I i ,.^r ; ; J♦ Southwold P$ Ziff
�i
.,+'+d .fit.. \•♦ �' F.N Cou,1P4 u••r 5'-'f nu,
�A ^f i YttMN ,
.-JeM1n WNx P9 IIxPN,xx P!
'� HMrMmxxf
xwry Rv.nf
10/2015 8 of 12
APPENDIX A
Option 5 - Port Stanley becomes Dual Track (FI SK -8) - West and Central County School Feeders
Enrolment and Capacity (2010-2023)
Pierre Elliott Trudeau FI PS
900
800
700
600
500
400
300
200
100
0
350
300
250
200
150
100
50
0
A� titi ti~ ti� tio- ti� "rb ti^ ti� "tib CP titi titi ti�
,y0 4 4 ,y0 ,y0 ,�O ,y0 ,�O 113
a Capacity Porta Pak Capacity a Historical Community • Existing Community
Port Stanley PS
FI=159 FI=141 F1=131
ti�
til ti~
ti� �b
tih
tib ti^
1� 1°j ti�
ti~ titi ti�
ti0
,�O ,�O
ti0 ti0
ti0
,10 ,y0
,y0 ti0 ,y0
,10 ,YO h0
Capacity
is Holding
is Naw Development
is French Immersion
a Existing Community
a Historical Community
Option 5 Summary
(Attendance Area Summary
Schools within Study Area
Continues as a SK -8 French Immersion PS with the Extended French Immersion
Pierre Elliott Trudeau FI PS program for the City of St. Thomas and Eastern Elgin County. West and Central
county schools to attend Port Stanley PS for grades SK -8 FI.
Becomes an interim Dual Track PS. Accommodating the French Immersion
Port Stanley PS students from the west and Central Elgin County Schools, grades SK -8 FI.
Continues holding new development from the Southeast St. Thomas Holding Zone.
10/2015 9 of 12
APPENDIX A
Option 5 - Port Stanley becomes Dual Track (FI SK -8) - West and Central County School Feeders
Proposed A Vpjpnre arr/
'p PoDPDPN Fsa9wa m PM SIanFPY y`l n a� __ , c r ' � '� i I ". •"
.! FwMa� m PiPn� Eabp TruMau FI PS S.+"tr Jam_ x'! i ^• A .�..o i 'c tl ""•
E7:1 PfWDPOA ' t
�✓,r f 'e 6 4 e A
�tl y s •' '�' �-�d". hp� 9. �CCe a �Y�pwr q sw�Ml Nvs �` a^�Y�
01
9y �♦ L pP '� P Nlleau fl PS ¢;-car_PS se°naarlM PS p
y, t
d.d °,b �. s r .,tl !✓ .ve - cf a �, g .. �w Sx �, f i e
1eFa`".p @d Ir e `td"� y.'♦.. ,,� �. ;r- �r ^�,� �, � w.l;re � a µ a e o f @ �,
_ y
�y. fI DwM[ndlnlon V9t it 4,"." Pan ON^I.I Pe •} m. )�v
r
\
iS' V n � � � A.e�r ♦ ds *.. �
`d ! d p e i je, I E P.J-• F em..u�w.
@ '° ✓ o r' '� Ih Syed d' �-_ ��d � I . Locte'. PS f
e y
♦ YNOOIOWa Pl. Y. ,d.I v..n r
At i 'P S ♦t { y l J H. C IlwooE PS
JP bye ♦♦ '''! SwMNOM rs epi r 1 V I
r q
.aa` NC ♦ , ] EIYIn CwxI PS ""r r [�-irH
lowry•'e /`m .-!ban Wlae PS Mna Mtl
PT
1012015 10 of 12
Option 6 - Pierre Elliott Trudeau FI PS remains Status Quo
Enrolment and Capacity (2010-2023)
900
600
700
600
S00
400
300
200
100
Pierre Elliot Trudeau FI PS
769
APPENDIX A
7R
O~O Otis O~� O�� O~b Otis Otib O~� Oti$ ph9 p�O 01� 01ry O�3
Fe Capacity PortaPak Capacity ■ New Development • Holding
(Option 6 Summary
(Attendance Area
Summary
(Schools within Study Area
• e
(Pierre Elliott Trudeau FI PS
Status Quo
(Port Stanley PS
Status Quo. Continues holding new development from the Southeast St. Thomas
M ° w�ro�g P
Holding Zone.
Status Quo - Attendance area
10/2015 11 of 12
• e
J ✓ nF
M ° w�ro�g P
.-E °�
�� �"a/�i P-,♦
""".°"
L
/e`��t
r ��
4 °y • P � a
v.�
Fe as Fbs
L,
P .
JJJ A4 �S V.`P ♦ �' �`a ,�
+
P P 1.
.-
! y...
.
a�1�rq.�=.�r.J.✓A
'
°r• �. tJJgy
i
Jam"
N �+
I;
1 pP I
♦'
h
3 i Hae
•.•e
of
♦ .rJ♦
seuniePen
a •- nl if
.wm�ww vP Pr..n
10/2015 11 of 12
I_1 •l»�U7►I�1
Pierre Elliott Trudeau FI PS - Student enrolment by feeder Attendance Area
Grade SK -8 and Extended grade 7-8
October 31stI September 31st
Pierre Elliott Trudeau FI PS Actual Enrolment Preliminary Enrolment
Feeder Schools 2014-15 2015-16
Aldborough P.S. 20 20
(Davenport P.S. 14 9
IDunwich-Dutton P.S. 10 10
(Elgin Court P.S. 91 94
(Forest Park P.S. 69 65
(John Wise P.S. 108 92
(June Rose Callwood P.S. 40 37
ILocke's P.S. 131 123
McGregor P.S. 13 15
IMitchell Hepburn P.S. 78 79
INew Sarum P.S. 30 23
IPort Burwell <9 <9
IPort Stanley P.S. 29 23
ISouth Dorchester P.S. <9 9
ISouthwold P.S. 71 74
Isparta P.S. 38 37
ISpringfield P.S. <9 14
IStraffordville P.S. <9 <9
(Summers' Corners P.S. <9 12
I West Elgin Sr PS 10 15
ISoutheast St. Thomas Holding Zone 0 <9
I*Un-GeoCoded <9 <9
ITOTAL 778 758
*Un-GeoCoded - Indicates student address requiring verification.
10/2015 12 of 12
Elgin County Elementary
French Immersion
Attendance Area Review
2015 October 07
Purpose
Purpose of the Attendance Area Review
Committee meeting:
➢ Review accommodation issue at Pierre Elliott
Trudeau FI PS
To discuss senior administrative
recommendation and other accommodation
options
y Share information with School
Representatives
y Answer questions
Request school community feedback
Pierre Elliott Trudeau FI PS
Feeder Schools
Aldborough PS
Davenport PS
Dunwich-Dutton PS
Elgin Court PS
Forest Park PS
John Wise PS
June Rose Callwood PS
Locke's PS
McGregor PS
Mitchell Hepburn PS
New Sarum PS
Port Burwell PS
Port Stanley PS
South Dorchester PS
Southeast St. Thomas
Southwold PS
Sparta PS
Springfield PS
Straffordville PS
Summers' Corners PS
Holding at Port Stanley PS
Pierre Elliott Trudeau FI PS - Student enrolment by feeder Attendance Area
Grade SK -8 and
Extended qrade 7-8
APPE
Pierre Elliott Trudeau FI PS
October 31st
September 31st
Actual Enrolment
Preliminary Enrolment
Feeder Schools
2014-15
2015-16
Aldborouqh PS
20
20
Davenport PS
14
9
Dunwich-Dutton PS
10
10
Elgin Court PS
91
94
Forest Park PS
69
65
John Wise PS
108
92
June Rose Callwood PS
40
37
Locke's PS
131
123
McGregor PS
13
15
Mitchell Hepburn PS
78
79
New Sarum PS
30
23
Port Burwell PS
<9
<9
Port Stanley PS
29
23
South Dorchester PS
<9
9
Southwold PS
71
74
Sparta PS
38
37
Springfield PS
<9
14
Straffordville PS
<9
<9
Summers' Corners PS
<9
12
West Elgin Sr PS
10
15
Holding at Port Stanley
0
<9
*Un-GeoCoded
<9
<9
TOTAL
778
758
'Un-GeoCoded - Indicates student address requiring
verification.
I Pierre Elliot Trudeau FI PS - Status Quo Enrolment and
Capacity (2010-2023)
900
800
700
600
500
400 -
300
200
100
0
Capacity
■ Historical Community
764 769 728
KO
rO
(O� X00 ro
Porta Pak Capacity
Existing Community
350
300
250
200
150
100
50
0
Port Stanley PS - Status Quo Enrolment and Capacity
(2010-2023)
rf, Cf,
Capacity Holding
■ New Development ■ Existing Community
OPTION 1
(Senior Administrative Recommendation)
OPTION 1
Pierre Elliott Trudeau FI PS:
➢Attendance area for SK -6 remains status quo
➢Grades 7/8 FI and 7/8 EXT FI to Port Stanley
PS
•
900
800
700
600
500
400
300
200
100
0
aierre Elliott Trudee
#ifMM-I/Iif fill I( fIAN:
Pierre Elliott Trudeau FI PS- Proposed Enrolment and
Capacity (2010-2023)
620
579
MP
557
�O rO rO
Capacity PortaPak Capacity
OPTION 1
Port Stanley PS:
➢English track attendance area as well as
Southeast St. Thomas Holding at Port Stanley
PS and grade structure remains status quo
➢Becomes an interim dual track PS
➢French Immersion grade structure becomes
7/8 and EXT 7/8
➢French Immersion attendance area for Port
Stanley PS will mirror Pierre Elliott Trudeau FI
PS (Elgin County)
:l:
0
Stanley PS
olment and Ca
Port Stanley PS- Proposed Enrolment and Capacity
(2010-2023)
400
350
300 --
250 -
200 -
150 -
100
50
0
Capacity
® French Immersion
F1=167
Holding
Existing Community
F1=190
F1=171
New Development
■ Historical Community
OPTION 2
OPTION 2
Pierre Elliott Trudeau FI PS:
Attendance area for SK -5 remains status quo
➢Grades 6-8 FI and 7/8 EXT FI to Port Stanley
PS
900
800
700
600
500
400
300
200
100
0
Pierre Elliott Trudeau FI PS - Proposed Enrolment and
Capacity (2010-2023)
Capacity
Historical Community
531 497 485
Porta Pak Capacity
Existing Community
OPTION 2
Port Stanley PS:
➢English track attendance area as well as
Southeast St. Thomas Holding at Port Stanley
PS and grade structure remains status quo
➢Becomes an interim dual track PS
➢French Immersion grade structure becomes
6 — 8 and EXT 7/8
➢French Immersion attendance area for Port
Stanley PS will mirror Pierre Elliott Trudeau FI
PS (Elgin Countv)
OFOT -
450
400
350
300
250 -
200 -
150 -
100 -
50
Capacity Holding
E! French Immersion Existing Community
nk I / O
Port Stanley PS - Proposed Enrolment and Capacity
(2010-2023)
F1=239
New Development
Historical Community
OPTION 3
OPTION 3
Pierre Elliott Trudeau FI PS:
➢Grade structure remains SK — 8 FI and 7/8
EXT FI
ySK- 6 attendance area includes St. Thomas
feeder schools only
➢Grade 7/8 and 7/8 EXT FI attendance area
remains status quo
OPTION 3
Pierre Elliott Trudeau FI PS
Feeder Schools for SK -6:
➢ Elgin Court PS
➢ Forest Park PS
➢ John Wise PS
➢ June Rose Cal lwood PS
➢ Locke's PS
➢ Mitchell Hepburn PS
➢ Southeast St. Thomas Holding at Port
Stanley PS
All Elgin County grade 718 & 718 EXT Fl
900
800
700
600
500
400
300
200
100
0
Pierre Elliott Trudeau FI PS - Proposed Enrolment and
Capacity (2010-2023)
�O �O rO �O �O �O �O �O rf,
Capacity Porta Pak Capacity
■ Historical Communitv Existinq Community
OPTION 3
Port Stanley PS:
➢English track attendance area as well as
Southeast St. Thomas Holding at Port Stanley
PS and grade structure remains status quo
➢Becomes an interim dual track PS
➢French Immersion grade structure becomes
SK — 6 with an attendance area including
county feeder schools only
OPTION 3
Port
Stanley PS SK- 6 FI
Feeder Schools:
➢
Aldborough PS
➢
Davenport PS
➢
Dunwich-Dutton PS
➢
McGregor PS
➢
New Sarum PS
➢
Port Burwell PS
➢
Port Stanley PS
➢
South Dorchester PS
➢
Southwold PS
➢
Sparta PS
➢
Springfield PS
➢
Straffordville PS
➢
Summers' Corners
PS
:r@
DnIfir
Stanley Pz:;
)Impnt and CA
Port Stanley PS - Proposed Enrolment and Capacity
(2010-20231
400
350
300
250
200
150
100
50
0
CLO
Capacity
French Immersion
FI=173
Holding
Existing Community
F1=155
F1=151
Jj New Development
im Historical Community
OPTION 4
OPTION 4
Pierre Elliott Trudeau FI PS:
➢Grade structure remains SK — 8 FI and
7/8 EXT Fl
➢SK- 8 attendance area includes
St. Thomas feeder schools only
➢7/8 EXT FI attendance area remains
status quo
OPTION 4
Pierre Elliott Trudeau FI PS
Feeder Schools for SK -8:
➢ Elgin Court PS
➢ Forest Park PS
➢ John Wise PS
➢ June Rose Cal lwood PS
➢ Locke's PS
Mitchell Hepburn PS
Southeast St. Thomas Holding at Port
Stanley PS
All Elgin County 718 EXT Fl
LJ I r% Offirdpi
rj
OTRI --- NMI,,,, igliiii
Pierre Elliott Trudeau FI PS- Proposed Enrolment and
Capacity (2010-2023)
900
800
700
600 -
500
400
300
200
100
0
Capacity
■ Historical Community
0
94 670 -
C ° o �1, �
Co^ co, Cf, Cf, Cf, C
PortaPak Capacity
Cvic�4inn ('�mmi ir�i+�i
OPTION 4
Port Stanley PS:
➢English track attendance area as well as
Southeast St. Thomas Holding at Port Stanley PS
and grade structure remains status quo
Becomes an interim dual track PS
➢French Immersion grade structure becomes
SK — 8 with an attendance area including
county feeders only
OPTION 4
Port Stanley PS
Feeder Schools for FI SK -8:
➢ Aldborough PS
➢ Davenport PS
➢ Dunwich-Dutton PS
➢ McGregor PS
➢ New Sarum PS
➢ Port Burwell PS
➢ Port Stanley PS
➢ South Dorchester PS
➢ Southwold PS
➢ Sparta PS
➢ Springfield PS
➢ Straffordville PS
➢ Summers' Corners PS
I Port Stanley PS- Proposed Enrolment and Capacity
(2010-2023)
400
350
300
250
200 -
150
100
50 -
0
Capacity
im French Immersion
F1=218 F1=200 F1=189
Holding
Existing Community
■ New Development
■ Historical Community
OPTION 5
OPTION 5
Pierre Elliott Trudeau FI PS:
➢Grade structure remains SK — 8 FI and 7/8
EXT FI
➢SK- 8 attendance area includes only
St. Thomas and eastern county feeders
➢7/8 EXT FI attendance area remains status
quo
OPTION 5
Pierre Elliott Trudeau FI PS
Feeder Schools for SK -8:
➢ Davenport PS
➢ Elgin Court PS
➢ Forest Park PS
➢ John Wise PS
➢ June Rose Callwood PS
➢ Locke's PS
➢ McGregor PS
➢ Mitchell Hepburn PS
➢ New Sarum PS
➢ Port Burwell PS
➢ South Dorchester PS
➢ Southeast St. Thomas Holding at Port Stanley PS
➢ Springfield PS
➢ Straffordville PS
➢ Summers' Corners PS
All Elgin County 718 EXT Fl
0T)r
OrSTI
900
800
700
600
500
400
300
200
100
0
AS
0
As
AP
Pierre Elliott Trudeau FI PS- Proposed Enrolment and
Capacity (2010-2023)
656
..A
Capacity Porta Pak Capacity
s Historical Community Existing Community
^`'
`°
��
,gym
�o
�o
�'`
�ti
�(b
^rb
^°
Capacity Porta Pak Capacity
s Historical Community Existing Community
OPTION 5
Port Stanley PS:
YEnglish track attendance area as well as
Southeast St. Thomas Holding at Port Stanley
PS and grade structure remains status quo
yBecomes an interim dual track PS
➢French Immersion grade structure becomes
SK — 8 with an attendance area including
central and western county feeders only
OPTION 5
Port Stanley PS
Feeder Schools for Fl SK -8:
➢ Aldborough PS
➢ Dunwich-Dutton PS
�} New Sarum DC*
➢ Port Stanley PS
➢ Southwold PS
➢ Sparta PS
*Error revised on 2015 October 08 —New Sarum
PS is only a feeder school for Pierre Elliott
Trudeau Fl PS in Option 5
or:
350
300
250 -
200 -
150
100 -
Stamey N
nIment ano
•r:
Port Stanley PS- Proposed Enrolment and Capacity
(2010-2023)
F1=159 F1=141 F1=131
50
0
�O rO rO rip O rO rO rO r�) rO rO rO 4 �O
Capacity Holding ■ New Development
■ French Immersion ■ Existing Community ■ Historical Community
0 5 10
20
Kilometers
0.
limit. Proposed Pierre Elliott Trudeau FI PS
""'F SK -8 & 7/8 EXT FI Attendance af m avoiX i.
J'� Proposed Port Stanley PS FI
r SK -8 Attendance Area (7/8 EXT FI to
Pierre Elliott Trudeau FI PS)
ITru- e PS —
Southwold PS��
OPTION 6
OPTION 6
➢Attendance areas and grade structures
remain status quo
I Pierre Elliot Trudeau FI PS - Status Quo Enrolment and
Capacity (2010-2023)
•ie]
:CI
Iwo,
600
500 —
400
300
200
100
0
764 769 728
,�D Ko N o
�o �o �o��o,�o ro Co �o �o �o ro`� ro`� f f), ro
Capacity PortaPak Capacity
■ Historical Community Existing Community
350
300
250
200
150
100
50
0
Port Stanley PS - Status Quo Enrolment and Capacity
(2010-2023)
CO CO
Capacity Holding
New Development Existing Community
Timelines
Timelines
2015 May 12- The Board approved that an
Attendance Area Review be conducted for the
French Immersion program in Elgin County
➢2015 October 07- AAR meeting to share
information about the rationale and proposed
changes with the School Representative
Committees
:2015 October 07- October 26 -Sharing of
information from School Representative
Committee to School Community
➢2015 October 26 -Deadline for the School(s)
Representative Committee(s) Report to CPCC
Timelines
X2015 November 09- Senior Administrative Report
emailed to School Representative Committee
members and school principals
➢2015 November 10- Senior Administrative Report
presented to the Board and tabled to allow for
public input
➢2015 November 17- Submission deadline to
request public input to the Board (by 4:00 p.m.)
➢2015 November 24- Public Input to the Board
>2015 December 15- Board decision on Attendance
Area Review
➢2016 September 01- Implementation, if Board
approved
Public Input
Process
Seeking Public Input
➢Opportunity for public input at the
meeting of the Board of Trustees - 2015
November 24.
➢All interested parties must complete
and submit the Public Input Form, by
2015 November 17 by 4:00 p.m.
➢Forms will be available on the TVDSB
website on 2015 November 10.
➢Please include your email on the form.
Seeking Public Input
➢Forms may be submitted by mail, fax or
email to:
Bonnie Williams, Supervisor — Corporate Services
Thames Valley District School Board
1250 Dundas Street, London, ON N6A 51-1
(519) 452-2000 Ext 20218, Fax: (519) 452-2256
Email: bonnie.williams@tvdsb.on.ca
iNo
PUBLIC INPUT -
Elgin County Elementary French Immersion
Attendance Area Review
The Thames Valley District School Board is seeking public input in regards to the Elgin County
Elementary French Immersion Attendance Area Review. Your assistance in providing the following
information is appreciated.
1. TOPIC:
2. PURPOSE/KEY MESSAGE OF YOUR PRESENTATION (action requested of the Board):
3. WILL YOU HAVE A POWER POINT PRESENTATION?: YES
4. AUTHORIZATION
Presenter. Telephone:
Address:
Street
City and Postal Code
Fax:
E-mail:
I:LO7
In accordance with the Municipal Freedom of Information and Protection of Privacy Act. I
understand that this completed document may be printed with the public meeting Board agenda.
posted to the Boards website and made available to the media. Presenters under the age of 18
must include parent/guardian signature.
I am speaking as an individual
OR
I am speaking on behalf of
Authorized signature:
Title:
Signature of Presenter
Name of OrganlzationtGroup
Please indicate with whom your presentation has been shared:
School Administration
Name:
Superintendent of Schools
Name:
School Council
Name:
Community Organization
Name:
Other - Please specify
Name:
In accordance with the Municipal Freedom of Information and Protection of Privacy Act, presenters
must ensure that their public presentations do not include the names of specific staff/students, or
comments about staff/students that could indirectly identify such persons. Presentations must not
contain inappropriate comments regarding staff, students or members of the community.
It is expected that presenters will conduct themselves in a respectful manner when addressing the
Board.
5. APPENDICES
Please provide any attachment referred to in your report and to which you would like the Trustees to
consider. These may include charts, tables, forms, lists or supporting documents.
Only the materials accompanying your application will be distributed to trustees. No
additional materials may be handed out at the time of your presentation.
6. SCHEDULING OF YOUR PRESENTATION
Forward your completed application to the Supervisor -Corporate Services, Thames Valley District
School Board, 1250 Dundas Street, London, Ontario, N6A 51-1, fax 452-2256 or email to
bonn ie.willi ams0tvdsb.on.ca.
You will receive confirmation of receipt of your application along with the time you are scheduled to
present. Please note that individuals and groups are scheduled as applications are received.
Individual presentations must be no longer than 5 minutes; group presentations are no longer than
10 minutes.
All power point presentations must be received in advance by the deadline below.
ALL APPLICATIONS MUST BE RECEIVED BY TUESDAY. NOVEMBER 17 0 4 P.M.
There are no exceptions.
Seeking -Public Input
Individual presentations must
be no
longer than
5
minutes; group presentations
are no
longer than
10
minutes.
You will receive confirmation of receipt of your
application by email along with the time you are
scheduled to present.
Individuals and groups are scheduled as applications
are received. Presentations my run late into the
evening.
Only materials accompanying the Public Input form will
be distributed to Trustees. No additional materials may
be handed out at the time of the presentation.
PowerPoint presentations must be received by 2015
November 17 to Bonnie Williams.
www.tvdsb.ca — Seeking Public Input
Seeking Public Input
➢PowerPoint presentations may be
submitted to:
Bonnie Williams, Supervisor — Corporate Services
Thames Valley District School Board
1250 Dundas Street, London, ON N6A 51-1
(519) 452-2000 Ext 20218, Fax: (519) 452-2256
Email: bonnie.williams@tvdsb.on.ca
Additional Questions:
➢Any additional Attendance Area Review
Committee questions can be submitted
to plan ning@tvdsb.on.ca
➢Capital Planning Coordinating
Committee will share answers with all
Attendance Area Review Committee
members and principals via email
➢Materials presented at this meeting will
be made available to the public on the
Board website (under `Parents=AAR') at
http://www.tvdsb.ca/parents.cfm?subpage=279368
QUESTIONS
APPENDIX C
Pierre Elliott Trudeau French Immersion Public School
St. Thomas, Ontario
Attendance Area Review
Report to the TVDSB Capital Planning Coordinating Committee
November 11, 2015
On October 7th, 2015, a meeting was held at the PETFIPS library, to discuss the Elgin County Elementary
French Immersion Attendance Area Review. Thames Valley District School Board representatives
presented to the elected Attendance Area Review Committees of Pierre Elliott Trudeau and Port Stanley
Public Schools. Following this, the PETFIPS AAR Committee (AARC) held a public information meeting for
the school community as well as other members of the community at Parkside Collegiate Institute in St.
Thomas on the 20th of October, 2015 to communicate the six options presented. Over 100 people were
in attendance. With the assistance of Superintendent Don Macpherson, whose attendance was greatly
appreciated, a number of questions and comments made by the people present were discussed. As well,
a good number of questions were gathered during the meeting and also sent to the NDSB. The answers
to those questions were published on the PETFIPS website.
Public Meetin¢
In addition, a survey was handed out at the meeting for the parents to have an opportunity to voice
their preference of the 6 options presented, a number of parents ranked their preferences and the
results were tabulated with the totals shown below in a Pie Chart Format;
1
Preference/Ranking
Collected
Options
Preferred/1st
2nd 3rd
4th Results
1
19
5 1
25
2
13 I
5 2
20
3
2
2
1 5
4
3
8 2
13
5
49
13 6
1 69
6
23
5 2
30
7(Other)
24
5 6
3 38
1
APPENDIX C
Results of Survey at the public meeting (Option,
Result, Percentage of total collected results)
01 2 - 3 4 05 ■6 ■7
Please note;
1. 115 completed surveys were received
2. The "Other" category is the surveys that contained ideas and options other than the 6
presented, listed further down in this report.
E -Mails
Feedback during the October 7 meeting arose regarding the 1) short timeline to resolution; and 2)
concerns that not all parents had an opportunity to attend. Taking this into consideration, a letter was
sent out on October 21st, 2015 following the October 20th meeting informing parents who were not
able to attend, that they could provide their input by e-mail to Mr. Milligan, the Principal of PETFIPS. The
results from the e-mails that were received, although small in number, are included in this report and
are shown below;
Options
Emails
1
8
2
0
3
0
4
6
5
6
6
0
7 (Other)
3
Total
23
APPENDIX C
Results of e-mails received by the AAR committee
-1 -2 -3 -4 -5 -6 -7
Please note:
1. 23 e-mails received in total
2. The "Other" category represents input for new ideas or options.
Paper Survev Home
Furthermore, the PETFIPS AARC decided to request an extension to ensure the concerns were
adequately addressed. The request was granted by the NDSB. This provided the PETFIPS AARC an
opportunity to send a paper survey home with the students. The Survey was sent out on Monday,
October 26th and collected back on Thursday, October 29th, 2015. The results from that survey were
tabulated and are shown below;
Options
Collected
Percentage of total
results
surveys
Change/ Status Quo
1
48
21%
2
30
13%
3
14
6%
77% Change
4
56
24%
5
31
13%
6
50
22%
23% Status Quo
7 (Other)
2
1%
Total
231
100%
3
Results of Paper Survey Home (Option, Result, Percentage of
total)
7, 2,1%
1,48,21%
5, 31, 13% 2,30,13%
4,56,24% 3,14,6% I
-qqq�� Wl�
.1 .2 •3 •4 .5 -6 -7
Please note:
APPENDIX C
1. Over 500 surveys were handed out, 231 received back
2. Of the 231 surveys received back, 179 or 77% showed wanting a change and 52 or 23% showed
wanting the Status Quo
3. The "Other" Category includes surveys that had new ideas and options; listed below.
***The three sets of results are reported separately to avoid duplication of
data.
The following lists consist of 1) "Other Options" and 2) "Other Comments", as submitted by the
parents and community members through e-mails, Surveys collected at the Public meeting and Surveys
received from the ones that were sent home;
Other Options:
1. Merge Sparta and Port Stanley schools at the Port Stanley Site and use the Sparta Location as the
second French Immersion S.K. - grade 8 School
2. Swap the Pierre Elliott Trudeau School with John Wise Site for J.K. to 6 and 7/8 French Immersion and
Extended to attend Parkside Collegiate Institute
3. Merge Arthur Voaden Secondary School and Central Elgin Collegiate Institute, moving grades 9-11 to
AVSS; CECI site would then become the second French Immersion school for grades 6-8 including 7/8
Extended
4. Use Elgin Court pupil space to house the FI and Extended 7/8; keeps all students within St. Thomas
APPENDIX C
5. Use the Court House on Silver Street to house the students of 7/8 French Immersion and Extended
from Pierre Elliott Trudeau
6. Reopen Maple Lane in Tillsonburg creating the second French Immersion School for J.K. - grade 8
7. Purchase the school on Parish Street in St. Thomas (St. Gabe's) from the Catholic School Board
creating the Second French Immersion School for J.K. - grade 3
8. Utilize West Elgin Sr. Public School as the second French Immersion School
9. Send grades 4-6 somewhere in the city and keep grades 7 and 8 at Pierre Elliott
10. Merge Central Elgin Collegiate Institute and Arthur Voaden Secondary School, emptying CECI and
sending Pierre Elliott Trudeau students to CECI
11. Send the 7/8 French Immersion Students to Central Elgin Collegiate Institute
12. Long term solution, merging half schools to create a second French Immersion school in Elgin County
13. Move all Sparta Public School students to Port Stanley Public School and move the Pierre Elliott
Trudeau French Immersion 7/8's into Sparta
14. As a short term solution, move the Pierre Elliott Trudeau 7/8 grades to Central Elgin Collegiate
Institute followed by a long term solution creating the 7-12 French Immersion grades at Central Elgin
Collegiate Institute
15. Use the Old Wellington street School Site, for grades 7-12 French Immersion
16. In addition to Option 1, start a progressive J.K. - grade 1 in Sept of 2016 in Port Stanley Public School
17. Turn McGregor Public School in Aylmer into a dual track school, and move any non - French
Immersion students to Davenport Public School if needed
Other Comments include;
1. Full review in the spring of 2016 using the new "PARG"
2. Build a new school that will accommodate all of the children from Pierre Elliott Trudeau
3. Re -organize all of Elgin County school boundaries to empty a school and relocate the French
Immersion elementary students to the empty school
4. A long-term solution for a second school needs to be addressed and should be fast tracked
5. Options 6 is very unsafe
6. There should be a high priority to keep families and Peer Groups together
7. Re-evaluate Elgin county school boundaries
8. Predicted numbers should be a factor going forward
9. Too many unanswered questions
F1�l00I1]E(6l
10. Deadlines are too tight and they should be extended
11. Ask families to volunteer to go to Port Stanley Public School
12. If options 4 or 5 are picked, keep the current grade 7's grandfathered in Pierre Elliott Trudeau so
they can graduate from that school
In conclusion, this fulfills the task of the PETFIPS AARC, of representing the PETFIPS community by
reporting the above data as accurately and fairly as it was presented. A number of different avenues
were chosen to provide all parents an opportunity to voice their opinion if they chose to do so and to
gather as much information as possible in order to ensure a good representation of the varying opinions
and choices of the six options that were presented.
Thank you for taking the results, comments and other options into consideration when making your final
interim decision on the future of the school.
Sincerely
The Pierre Elliott Trudeau Attendance Area Review Committee, October 2015:
Katie Jordan, Diana Wilson, Jocelyn Lambier, Tara Lethbridge, Jessica Fediw, Pete Karathanassis,
Steve Keating and Alan Therrien
CC. Mr. Colin Milligan - Principal PETFIPS
Ms. Francine Yolkowskie - Vice Principal PETFIPS
Mr. Don Macpherson - Superintendent of Student Achievement
Mr. Kevin Bushell - Executive Officer, Facility Services and Capital Planning
Ms. Ruth Tisdale - Chair
Mr. Chris Goodall - Elgin County Trustee
Mr. James Todd - Elgin County Trustee
Parents of PETFIPS
APPENDIX D
Elgin Countv Elementary French Immersion
Attendance Area Review
Port Stanley Public School Subcommittee Report
Thank you for the opportunity to provide the TVDSB with feedback
from the Port Stanley Public School (PSPS) community with regards to
accommodation of Pierre Elliot Trudeau French Immersion Public
School (FIPS) at PSPS.
A public meeting was held on October 15, 2015 at PSPS with twenty-
one in attendance including parents, grandparents, elected municipal
officials as well as two members of the Pierre Elliott Trudeau FIPS
community. Don Macpherson, the superintendent and Sheila Pinder,
the PSPS principal were also present.
Additional information was also obtained from the PSPS School Council
based on a parent survey that was sent out in June of 2015. This
information was reviewed by the committee.
Procedure:
The six options proposed by the TBDSB were presented and then each
option was individually reviewed and discussed to list pros and cons of
each. Attendees were asked to put a green sticker on their favorite
option, yellow, on their second choice option, and red on their least
favorable option.
Discussion:
Option 1 (FI 7-8 and Ext FI 7-8 move to PSPS)
Pros Cons
• Sports teams can be
implemented for senior
division
• minimal change for the
Pierre Elliott Trudeau FIPS
cohort
• No portables in either
school (other than Portapak)
• Easiest to implement
• PSPS students who want to
attend Extended FI can stay
at the school
• Sufficient green space in the
yard to accommodate all
students
• English track primary and
junior students would still
have current playground
space
• Exposure to French for PSPS
students (Also applies to
options 2-5)
• Students from Pierre Elliott
Trudeau FIPS eager to have
free space
• Increased enrollment at
PSPS will attract more
students to the school as
APPENDIX D
Page 12
• Split up of Pierre Elliott
siblings
• Top heavy intermediate
• Disgruntled students moving
to PSPS from Pierre Elliott
Trudeau FIPS
• FI Grade 7-8 wouldn't have
opportunity to develop a
long-term bond with the
school
Port Stanley Public School Subcommittee Report
the fear that the school will
close is lessened (Also
applies to options 2-5)
Option 2 (FI 6-8 and Ext FI 7-8 move to PSPS)
Pros
• All Option 1 Pros
APPENDIX D
Page 13
Cons
• Portables required in PSPS
• Splits up sports teams
• Split division
• All Option 1 Cons
Option 3 (FI SK -6 County School Feeders move to PSPS)
Pros
• Sports at primary level at
PSPS
• Each school's enrollment
will be close to optimal
capacity
• All students will have
experience of single track FI
in grades 7-8
Cons
• No sports at senior level at
PSPS
• Increased number of school
moves for Pierre Elliott
Trudeau FIPS students
• Splitting of siblings
• Splitting of friends within
grades
Port Stanley Public School Subcommittee Report
Option 4 (FI SK -8 County School Feeders move to PSPS
Pros
• Families can stay together
• Access to junior and senior
sports at PSPS
APPENDIX D
Page 14
Cons
• PSPS becomes overcrowded
• PSPS runs risk of becoming
more viable for future single
FI and losing access to
English school for the
community
• Cost of books as duplication
is required for entire SK -8
students
• No experience of single
track FI for county A
students (Also applies to
Option 5)
• Long bus ride for students
especially in north east Elgin
County
• Not as strong immersion
program but FI would still
be majority
• Splitting of friends within
grades
Port Stanley Public School Subcommittee Report
APPENDIX D
Page 15
Option 5 (FI SK -8 West and Central County Feeders move to PSPS)
Pros
• No portables required at
PSPS (as per confirmation
received from the board
following meeting)
• Junior and senior sports
• No splitting of siblings
• Shorter bus rides
• Better balance between FI
and English track
• Better balance between
grades
Option 6 (Status Quo)
Pros
• No change to adjust to
• Families stay together
Cons
• Splitting of friends within
grades
• Splitting of entire cohort SK -
8
• Not as strong immersion
program
Cons
• Overcrowding remains an
issue at Pierre Elliott
Trudeau FIPS
• Ongoing underutilization of
space at PSPS
Port Stanley Public School Subcommittee Report
Outcome of vote:
10
9
8
7
6
5
4
3
2
1
0
Option 1
Port Stanley Community Preferences
Option 2 Option 3
Option 4 Option 5
■ Preferred Choice 2nd Choice ■ Least Favorable Choice
Port Stanley Public School Subcommittee Report
APPENDIX D
Page 16
1
Option 6
APPENDIX D
Page 17
Review of Parent Survev
In anticipation of an upcoming review process, the PSPS School Council
sent out paper surveys in June of 2015 to each family with children
attending PSPS in the 2014/2015 school year (students in grade 8 were
not given a survey as they would not be impacted by the proposed
changes). Fifty-five surveys were distributed. Thirty-six surveys were
returned to the school.
The following summarizes the responses to relevant questions.
How would you feel if NDSB made PSPS a dual track English and
French Immersion School?
0 z
■Very Unsatisfied
Somewhat satisfied
4 6 8
Somewhat Dissatisfied
■ Very satisfied
10 12 14
■ Neither satisfied or dissatisfied
If the TVDSB decided to implement a dual track school at PSPS, which
FI cohort by GRADE would you most like to see move to the school?
o s 10
I don't care ■ All Grades (SK -8)
1s
Primary Grades (SK -6) ■ Senior Grades (6-8)
Port Stanley Public School Subcommittee Report
zs
APPENDIX D
Page 18
Key Criteria:
The discussion with the PSPS community identified the following
factors to consider in choosing the best option:
• Keeping families together
• Keeping cohorts by grade together
• Achieving optimal enrollment at each school in relation to their
capacity and minimizing the use of portables at either school (but
retaining portapak at Pierre Elliott Trudeau FIPS)
• Achieving balance between FI/English students at PSPS
• Achieving balance between every grade
• Access to sports teams at both schools
Option Option ' Option Option Option Option
1 12 3 4 5 6
Keeping families
together
Keeping Cohorts
together
Optimal
enrollment at
eachschool
Balance between
FI/English
(dependent on students
coming from Mitch
Hepburn holding zone)
Balance between
Grades
Access to sports
teams at both
schools
Port Stanley Public School Subcommittee Report
APPENDIX D
Page 19
Summarv:
No options met all of the key criteria listed above.
Overall, feedback received from the Port Stanley community indicated
the most support for Option 5 where PSPS becomes Dual Track (FI SK -8)
West and Central County School Feeders. Option 5 meets more of the
key criteria (5/6) that the PSPS community felt were important issues
than any of the other options. Option 5 is lacking only in the criteria to
keep FI cohorts together.
Option 1, which would see PSPS become Dual Track (FI 7-8 and Ext 7-8)
was seen as the next most favorable option. However it meets fewer of
the key criteria (3/6). It was discussed as being the easiest for TVDSB to
implement but the most concerning issue to Port was the imbalance
that would be created between the grades with being top heavy in the
7-8 cohort.
The majority of our community did not support Option 6. We are happy
to see our student numbers increase, and we support the need to
address the overcrowding issue at Pierre Elliott FIPS.
In recognizing that this is an intern solution, we are concerned about
the loss our school will feel when a permanent FI solution is found. We
respectfully request that a long-term solution to increase our school
population will be implemented once our facility is no longer required
to serve a dual track population.
Port Stanley Public School Subcommittee Report
APPENDIX D
Page 110
Thank you again, for seeking feedback from the Port Stanley
community.
Your PSPS Attendance Area Review Subcommittee:
Farley See- Parent Representative for Early Years Division
Julie Meyers- Parent Representative for Primary Division
Jocelyne Asselin- Parent Representative for Junior Division
Trish Rodgers- Parent Representative for Intermediate Division
Port Stanley Public School Subcommittee Report
APPENDIX E
Timeline of Events: French Immersion In Elgin County
The following outlines the historic timeline of events for the French Immersion program in Elgin
County:
2007 March 07 — Capital Planning Advisory Committee — Elgin Region recommended the
establishment of an Accommodation Review Committee (ARC) to review accommodation issues
affecting French Immersion for Homedale and Wellington Street Public Schools.
2007 Aril 10 — The Board of Trustees approved the formation of the Elgin 2 ARC to review
accommodation issues affecting French Immersion for Homedale and Wellington Street Public
Schools.
2007 June 20 to 2008 April 03 — The ARC met to consider, discuss and investigate the benefits,
issues, concerns and considerations of the Administrative recommendation.
2008 June 10 -The Board of Trustees approved the following recommendations:
1. THAT the SK - 5 French Immersion students accommodated at Wellington Street
Public School be consolidated with the grades 6, 7 and 8 French Immersion students at
Homedale Public School at 112 Churchill Crescent, St. Thomas, to create a SK - 8 single
track French Immersion school.
2. THAT renovations and an addition be completed at Homedale French Immersion
Public School to enhance program and to accommodate enrolment.
3. THAT the grades 7 and 8 English students currently accommodated at Homedale
Public School be returned to their home schools or to the new southwest (John Wise) or
Mitchell Hepburn Public Schools as part of the overall restructuring of elementary schools
in St. Thomas.
4. THAT Wellington Street Public School at 50 Wellington Street, St. Thomas be closed
and declared surplus.
2009 June 30 — Wellington Street Public School (SK — 5) closed. Homedale Senior Public School
(7-8 English/ 6-8 FI) closed and was converted to Pierre Elliott Trudeau FI Public School (SK — 8
FI, 7- 8 Extended FI).
2009 September 01 — Pierre Elliott Trudeau FI Public School (SK — 8 FI) opens.
2010 September 01 — Extended FI program introduced in grade 7 (grade 8 offered in 2011-12).
2013 October 08 — The French Immersion Accommodation Plan was presented to the Board; all
motions were deferred to December for a decision and to allow for public input. There were three
recommendations proposed by Senior Administration for Pierre Elliott Trudeau:
1. THAT the Pierre Elliott Trudeau FI Public School attendance area for SK to 8 French
Immersion be approved as shown in Figure 1, effective 2014 September.
(The figure identified the removal of Aldborough and Dunwich-Dutton catchment areas,
an additional recommendation included them at J.S. Buchanan FI Public School in
Strathroy)
2. THAT the Pierre Elliott Trudeau FI Public School attendance area for Extended
French Immersion continue as shown in Figure 2, until such time that Extended French
Immersion is offered at J.S. Buchanan FI Public School.
(The figure identified all of Elgin county)
APPENDIX E
3. THAT an addition for accommodation be constructed at Pierre Elliott Trudeau FI
Public School for 2016-2017, contingent upon Ministry of Education approval.
2013 December 3 — Public Input to the Board for the FI Accommodation Plan
2013 December 17 — The Board modified and approved the following recommendations
concerning the FI and Extended French program delivery in Elgin:
1. THAT the Pierre Elliott Trudeau FI Public School attendance area for SK to 8 French
Immersion be approved as shown in Figure 1 and also includes the attendance areas of
Aldborough and Dunwich-Dutton Public Schools, effective 2014 September.
(Remained status quo — all of Elgin county)
2. THAT the Pierre Elliott Trudeau FI Public School attendance area for Extended
French Immersion continue as shown in Figure 2.
(Remained status quo — all of Elgin county)
3. THAT an addition for accommodation be constructed at Pierre Elliott Trudeau FI
Public School for 2016-2017, contingent upon Ministry of Education approval.
(All references to Aldborough and Dunwich-Dutton Public Schools were removed from the
approved motions for J.S. Buchanan FI Public School.)
2014 September 01 - Elementary FI Plan changes were implemented, with the exception for that
year's grade 8 students who had the option to remain with their peers until graduation where
schools continued to offer FI.
2014 December -2015 February — FI options analysed and discussed by the Capital Planning
Coordinating Committee (CPCC) and Superintendent of Student Achievement (SSA) Don
Macpherson.
2015 January 08 — Initial meeting of Pierre Elliott Trudeau FI School Council to examine
accommodation issues at Pierre Elliott Trudeau. School Council met with SSA Don Macpherson
and Principal Colin Milligan to discuss next steps.
2015 January 28 — Pierre Elliott Trudeau FI School Council hosted an open forum for the school
community to discuss and brainstorm about accommodation issues. SSA Don Macpherson was
in attendance. Concerns were raised regarding: green space, support staff, storage space, class
size, washrooms / hygiene, community spirit, portables, parking, bussing, infrastructures,
opportunities, outdoor safety, mental health & wellness, safety, and learning. Short and long term
solutions were discussed.
2015 February 11 — Pierre Elliott Trudeau FI School Council met with SSA Don Macpherson and
Principal Colin Milligan to discuss and summarize the information gathered at the January 28
session. The predominant short term solution presented was the relocation of grades (6 — 8) to
Port Stanley Public School.
2015 March 9 — The "Pierre Elliott Trudeau French Immersion Public School Accommodation
Review — March 6, 2015" School Council report was received by Principal Colin Milligan and
forwarded to SSA Don Macpherson and CPCC.
2015 March 10 —Accommodation Report reviewed and discussed by the CPCC and SSA Don
Macpherson. The decision was made to support the short term solution presented in the report;
as of 2015 September, to temporarily accommodate grades of 6 to 8 FI and grade 7 and 8
/rJ]:10191 � I
Extended FI at Port Stanley Public School as a dual track school, Pierre Elliott Trudeau FI Public
School to remain single track FI grade SK to 5 until permanent solution has been approved.
2015 ADrll 28 —After receiving feedback from the community concerning logistics of the move,
Senior Administration rescinds the proposed relocation of grades 6 — 8 to Port Stanley Public
School for 2015 September.
2015 Mav 12 — Board report brought by Senior Administration requests approval to conduct an
Attendance Area Review in the fall of 2015 to study French Immersion in Elgin County.
2015 October 07 - Capital Planning Coordinating Committee (CPCC) held an information session
to share options and the Senior Administration's recommended option with Pierre Elliott Trudeau
and Port Stanley Public Schools Representative Committees.
2015 November 12 - Attendance Area Review School Subcommittee(s) report submitted.
2015 November 24 - Senior Administrative Recommendation for the Elgin County French
Immersion Attendance Area Review Board Report presented to the Board and tabled.
2015 December 15 - Scheduled Public Delegation to the Board regarding the Senior
Administrative Recommendation for the Elgin County French Immersion Attendance Area Review
Board Report and presented options.
2016 January 12 - Scheduled debate and anticipated Board decision.
kI
ISTRI t XRL • O
APPENDIX F
ORGANIZATIONAL SUPPORT SERVICES
MEMO TO: Pierre Elliott Trudeau FI PS Attendance Area Review Subcommittee
Colin Milligan — Principal, Pierre Elliott Trudeau A PS
C.C.: Port Stanley PS Attendance Area Review Subcommittee
Sheila Pinder — Principal, Port Stanley PS
Ruth Tisdale - Chair
Chris Goodall - Trustee, Elgin County
James Todd - Trustee, Elgin County
FROM: Capital Planning Coordinating Committee
SUBJECT: Response to questions arising from the October 201" Pierre Elliott Trudeau
FI PS community information meeting.
(As received from C. Milligan on behalf of the Pierre Elliott Trudeau FI PS
Attendance Area Review Subcommittee)
DATE: 2015 October 22
1. Why is there no longterm goal yet? This has been an issue for several years.
Picking a short term goal would be so much easier if we had a long term plan.
The long term plan for elementary French Immersion (FI) in Elgin County is to
accommodate all projected enrolment for the program at Pierre Elliott Trudeau FI PS and
a second single track FI school. The Ministry of Education (MOE) has confirmed they will
not fund the construction of French Immersion accommodation.
The TVDSB has historically used closed facilities and reopened as French Immersion
schools. Examples of this are Roch Carrier FI PS (Woodstock), J.S. Buchannan FI PS
(Strathroy), West Oaks A PS (London) and Louise Arbour FI PS (London). There are no
suitable closed facilities available in the St. Thomas area.
A Pupil Accommodation Review (ARC) process would then have to be completed with a
decision from the Trustees to close a school before a second French Immersion
elementary school could be considered. The TVDSB is currently drafting a new Pupil
Accommodation Review Procedure according to the MOE release of new guidelines
(2015 March). It is anticipated that revising the procedure will take approximately one
year to complete. Trustee approval to start an ARC to the final decision(s) will also take
approximately one year. Following the ARC process, the Board decision to close a
school and the students of the closing school have alternate accommodations in place,
the new French Immersion school could open.
APPENDIX F
2. How many St. Thomas area kids go to French first language in London?
TVDSB does not have of the number of students from the St. Thomas area enrolled in the
three other school boards serving this area. These school boards include: Conseil
Scolaire Viamonde (Public French First Language), Conseil scolaire catholique
Providence (Catholic French First Language), or the London District Catholic School
Board (Catholic).
3. How many families are affected by having older children who are responsible for
younger children that won't be available?
NDSB does not request or survey families for this information.
4. How did PS (Port Stanley) get funding ahead of time to prepare for extra kids
coming when they have such low attendance?
No additional funding has been directed to accommodate the French Immersion students
at Port Stanley PS. Space or capacity exists at Port Stanley PS as it exists now.
5. Why is only PS (Port Stanley) school being looked at when the original idea of
moving grades 6, 7 and 8 will put it over capacity?
Port Stanley PS is the only elementary school within Elgin County which has significant
available space to accommodate French Immersion students from Pierre Elliott Trudeau
FI PS. As identified in the 2014-15 Enrolment Versus Capacity Summary report to the
Board, Port Stanley PS had an OTG capacity of 317, enrolment of 84 and 233 empty pupil
places. The use of portable classrooms to resolve short term accommodation pressure is
standard practice.
6. Why has the board not yet developed along term plan for anew school (in the last
years portables have been an issue), 3 closures, new health centre and police
station being planned/built?
The TVDSB must adhere to MOE guidelines and initiatives. The MOE announced in the
2015 March 2015 release of the new Pupil Accommodation Review Guidelines that they
would not support or use Capital Priorities funding for optional programming such as
French Immersion. See also, the response to question 1.
7. When is the change effective?
Change to grade structure and attendance areas would be effective 2016 July 01 for the
2016-2017 school year, if approved by the Board.
Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L1
Organizational Support Services: Tel. (519) 452-2000
Ve &UU ead d w4eeegr ,d tw�, evenry day,
APPENDIX F
P;i�-,c 13
8. Why is option 1 preferred by the Board over option 5 as it solves the
overcrowding?
As the proposed Option 1 is intended to be an interim term solution, it limits the transitions
for students and allows students to move on mass with their peer group.
9. Why are all boundaries not being looked at? Why only PET and Port?
This review is focusing on the French Immersion attendance area of Pierre Elliott Trudeau
FI PS, which serves all of Elgin County, due to accommodation pressure. The Port
Stanley PS regular track attendance area is not part of this review.
10. What is the "true" longterm plan?
See response to question 1
11. Why were brand new schools built, FI in Middlesex?
Regular track and French Immersion were previously offered at Colborne Street PS in
Strathroy. Asa result of the Colborne Street Accommodation Review (ARC): Colborne
Street and Southdale Public Schools were closed; Mary Wright PS was built to
accommodate the regular track students from these schools; Southdale PS was then
converted to J.S. Buchannan FI PS (as of 2013 September) offering single track French
Immersion for western Middlesex County.
12. For county schools, will there be modified bussing routes to reduce bus rides for
students going to Port?
Transportation is the responsibility of Southwestern Ontario Student Transportation
Services (STS), a consortium that coordinates transportation for the local Public and
Catholic school boards. STS staff will plan routes in the most effective, efficient manner
possible via the computerized planning software and in accordance with STS Policy 3.11
which states "the ride time on the vehicle does not exceed 70 minutes per one way trip...".
13. 1 think it is really important that peer groups stay together. Is that being considered
in the evaluation?
Yes this is being considered throughout the process. It is the hope to have students
transition as smoothly as possible and it is recognized that their peers are very important
in the process. We also recognize that we may not be able to maintain every peer group
to remain together (ie. If peers are in much lower grades).
Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L I
Organizational Support Services: Tel. (519) 452-2000
Ze ew-U Md lade 'd too�, ew4V day.
APPENDIX F
P iL,c 14
14. Why is there not an option that does not involve Port Stanley?
See responses to questions 1, 5 and 6.
15. Option 5 — how many children will be at Trudeau and at Port Stanley?
For the 2016- 2017 school year, in Option 5 scenario enrolment is projected to be 656 at
Pierre Elliott Trudeau FI PS and 267 (108 Regular track, 159 FI) at Port Stanley PS.
16. We need a long term solution process started — when will this be?
This is the first step in the long term solution. See responses to questions 1 and 6.
17. What about putting Arthur Voaden and Central in the same building (school) and
putting Trudeau in the Central school building — more green space at Central.
When is something going to be done?
Any school closure or consolidation would require a Pupil Accommodation Review. See
also, responses to questions 1 and 6.
18. What is the long term solution?
See response to question 1.
19. How long for the interim solution?
See responses to questions 1 and 6.
20. Could Port Stanley be a single track FI school and English track be bussed to John
Wise/Sparta?
Any school closure or consolidation would require a Pupil Accommodation Review. See
also, responses to questions 1 and 6.
21. Could Summers Corners be a single track FI school?
Any school closure or consolidation would require a Pupil Accommodation Review. See
also, responses to questions 1 and 6.
Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L 1
Organizational Support Services: Tel. (5 19) 452-2000
Ze rKaU e4d 64N&rtt ,Q tomavww, eucu` daisy.
APPENDIX F
I'.iec 15
22. Could Central Elgin Collegiate be a 7-12 Fl high school?
The preferred models of French Immersion program delivery have been SK to 8
single-track for elementary and 9 - 12 dual -track for secondary. The secondary French
Immersion program is currently located at Parkside Collegiate Institute.
The secondary FI program could be moved along with the grades 7 and 8 students from
Pierre Elliott Trudeau FI PS to Central Elgin Collegiate Institute. Portable classrooms
would be required as Central Elgin Cl, as according to the 2014-15 Enrolment Versus
Capacity Summary report to the Board Central Elgin CI's accommodation capacity was
87.15% and had only 92.14 empty pupil places.
23. Could Central Elgin be used as an FI SK -8, plus extended, and high schools be
combined? (or don't take the grade 7 and 8)
Any school closure or consolidation would require a Pupil Accommodation Review. See
also, responses to questions 1 and 6.
24. Could Sparta be a single track FI?
Any school closure or consolidation would require a Pupil Accommodation Review. See
also, responses to questions 1 and 6.
25. Could each family affected have a vote?
Which families and the number of families affected would be determined by the options.
The purpose of the Attendance Area Review Subcommittee report(s) is to summarize the
school community's response to the proposed changes to the Capital Planning
Coordinating Committee and the Board of Trustees for their consideration. This report
does not have to have consensus of the entire group. The final decision will be made by
the Board of Trustees.
26. Can attendance areas and grade structures remain status quo until making Central
Elgin a FI SK -8?
Status quo (Option 6) was provided to the Attendance Area Review Committee.
Any school closure or consolidation would require a Pupil Accommodation Review. See
also, responses to questions 1 and 6.
Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L I
Organizational Support Services: Tel. (519) 452-2000
Ze dacU each d4a*o' 'd taHsmww, mevu Wary.
APPENDIX F
27. Can we change the ARC rules for "F.1."schools to use enrollment predictions vs
actual?
See also responses to questions 1 and 6.
28. Can we determine how many families will be adversely affected by geographically
splitting to send grades 6, 7, 8 to Port Stanley while younger students stay at
Trudeau?
NDSB cannot determine if the spilt of grades would adversely affect families.
29. Have younger children been given an opportunity to express their concerns, i.e.
keeping peer groups together, teachers etc.?
It is the hope that through the community meetings the voices of the students would also
have had an opportunity to be heard, either directly or through a parent/guardian. The
question has also been posed as to whether or not students/children may speak during
the public delegation to the Board and yes they definitely have this opportunity.
30. Final solution build new school— would it be 2 SK -8 schools or 2 schools, SK -3 and
4-8?
In the long-term solution, preferred the school model would be SK to 8.
31. With option #1— will the other portables be removed with option #1 which would
free up the play space at Pierre Elliott Trudeau FI?
Yes, all portable classrooms are anticipated to be removed but the 6 unit portapak would
remain.
32. Option #2 — Port Stanley over capacity needs portables but they do have space out
back for it. Could Port Stanley PS have an addition built on it to resolve any
over -capacity problems?
As this is an interim term solution an addition would not be considered to resolve short
term accommodation pressure. Port Stanley PS has a large site suitable for portable
classrooms if additional classrooms are required.
Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L I
Organizational Support Services: Tel. (519) 452-2000
?Vc ea U e4d dtudcat 'd am vww, " o*,
FIT=:1117► 49
Pugc 17
33. What happens after the 2-3 interim period? What is the long term solution?
Possible solutions?
See response to question 1.
34. When will the proposed change take place? Will this be effective for the 2016 — 2017
school year?
See response to question 7.
35. Transportation — what is the plan to get students to and from Port?
See response to question 12.
36. Long term plan — implementation date? Is it 2-3 years or will it end up being 10
years?
See response to question 1.
37. Is the future at current location or building a new school at a new location?
See response to question 1.
38. Where is STS?
STS can be contacted at http://www.mybigyellowbus.ca/
39. What kind of education are the English kids getting?
The English students will receive an education based on the foundation of the Ontario
Curriculum. The learning needs of all students will continue to be the priority in our
learning environments. We do not expect the students, in either the French Immersion or
the English classes, to receive any different quality of an education due to this process.
We have exceptional teachers in all of our schools prepared to ensure that the transitions
for our students and families are as smooth as possible.
Education Centre, 1250 Dundas Street, Box 5888, London, Ontario, Canada N6A 5L I
Organizational Support Services: Tel. (519) 452-2000 oa
ZC U& "d dttl *Ar d 2'omovtow, C4%tty cea*
Date of 2015 November 24
I , I Meeting:
VALILEY Item #: 14.b.
DISTRICT SCHOOL 00eRV
REPORT TO: BOARD[X] Public ❑ In Camera
COMMITTEE a Public F-1 In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Kevin Bushell, Executive Officer SIGNATURE:
Facility Services and Capital Planning
SUBJECT: ANNUAL PUPIL ACCOMMODATION REPORT
r the following schools be approved for potential facility collaborations:
Knollwood Park Public School
Trafalgar Public School
Westminster Central Public School
Zorra Highland Park Public School
Arthur Voaden Secondary School
B. Davison Secondary School
Clarke Road Secondary School
College Avenue Secondary School
Huron Park Secondary School
Montcalm Secondary School
• Saunders Secondary School
• West Elgin Secondary School
• Westminster Secondary School
• Glencoe District High School
• North Middlesex District High School
• Ingersoll District Collegiate Institute
• Strathroy District Collegiate Institute
2. THAT the following proposed capital construction projects be approved for
potential co -build opportunities and facility collaborations:
• New Southeast London Elementary School
• New Southwest London Elementary School
• Masonville Public School - Addition & Renovation
• Stoney Creek Public School - Addition & Renovation
• Southside Public School - Addition & Renovation
Purpose This report is intended to provide a yearly review for Trustees of changes in enrolment; to summarize
and highlight the effects of accommodation changes accomplished through the capital planning process;
to recommend next steps to address ongoing pupil accommodation and programming issues; and to
publicly announce potential opportunities for facility collaborations and co -build opportunities for capital
construction projects.
Content CAPITAL PLANNING INITIATIVES
Since February 2006 through capital planning initiatives, approximately 65,460 students at 138 schools
have/or will have realized program enhancements, upgraded accommodations, construction of purpose-
built space for FDK students, and general improvements to their educational facilities (see Appendix A).
These initiatives include:
• 11 new schools
• 62 additions and/or renovations to existing facilities
28 FDK additions / renovations
• 9 school conversions
42 school closures
269 portables sold or demolished
To accomplish these initiatives, the Board has undertaken 27 Accommodation Review Committees
(ARCS) as well as the French Immersion Accommodation Plan which involved 112 schools. To date,
$381.6M has been expended to fund these initiatives and has resulted in consolidation savings in excess
of $10M per year. These savings are generated from Board, Ministry, and staff redeployment savings.
The impact of the capital planning initiatives on the system has allowed the Board to invest these savings
to become more efficient, enhance and maximize program, and improve facilities. These initiatives have
had a direct impact on the students' learning environment, as well as staff work places and for the
community to utilize our facilities.
PROGRAM ENHANCEMENTS
Program enhancements, through capital planning initiatives, have created a positive impact on the
learning environment for our students. Enhancements to natural lighting, accessibility, display spaces,
heating and ventilation, as well as the physical layout in renovated and newly -built school settings have
improved the opportunities for students to focus on collaborative, experiential and inquiry -based learning
through the optimal use of all spaces in the school.
21st Century Learning
Our students are growing up in a society that is immersed in technology. As an educational system, it is
critical that we continue to provide and enhance the learning opportunities in which students can use
technology to support their learning. The Information and Communications Technology Strategic Plan
(ICT) for 2015-18 includes the following priorities:
• Increased use of mobile and cloud -based technologies;
• Provision of a robust infrastructure;
• Support for a learning organization;
• Implementation of an enhanced communication system;
• Exploration of emerging technologies.
Facility enhancements related to infrastructure provide opportunities for students to access the
technology they need in order to thrive in a technologically -driven society.
Elementary Panel
Through the capital planning process, the Board has expanded and accommodated the Instrumental
Music Program, Library Resource Centres and Gymnasia / Activity Rooms, and introduced General Arts
rooms in all new or renovated elementary schools. Using the Board's approved Program Standards, all
new or renovated schools now meet this standard which has provided equity of programming to all
schools that have been involved in ARCS where consolidation has been approved, or where the school
has been involved in a major capital project. Construction has now been completed to accommodate for
FDK classrooms. Construction continues throughout Thames Valley in creating specialized program
opportunities for our students such as Learning Commons, Gymnasia, Developmental Education
Centres, etc.
Learning Commons
When the opportunity exists, Learning Resource Centres will continue to be redesigned into Learning
Commons. These areas serve as integral hubs of learning where students and staff are able to access
digital technologies in addition to traditional print materials. Students and staff are able to:
• Access and create information through the use of mobile technology devices;
• Collaborate with peers and global citizens in inquiry -based learning using Self -Organized
Learning Environments (SOLEs);
• Engage in problem -solving, media production, and design and construction.
The Learning Commons space consist of several areas:
• Bright spaces in which mobile computer units, shelving, and tables allow for efficient and flexible
use of the space;
• "Connect Spaces" in which students, staff and visitors have access to wireless conductivity in
order to learn collaboratively and connect with the global population;
• "Communication Spaces" which provide multiple large, visual displays which facilitate wireless
interaction between participants;
• "Maker Spaces" in which hands-on learning areas provide opportunities where student theories
are tested, designs are improved, and discoveries are celebrated;
• "Creative Spaces" in which students create and stream multimedia presentations to a variety of
locations and audiences within and beyond the school;
• "Collaborative Spaces" in which Self -Organized Learning Environments (SOLEs) provide spaces
for students to inquire and discover, with the support of their peers.
Outdoor Learning Environments
• The opportunity for students to learn about, and through, the environment is an integral
component of the curriculum. As a result of this focus on learning in outdoor learning
environments, there have been significant improvements to the outdoor settings in many of our
schools. From tree plantings, gardens and habitat areas, to outdoor classrooms, planting boxes,
and compost areas, school ground greening projects engage our students through enhanced
curriculum and dynamic play spaces that increase environmental awareness. NDSB will
continue to encourage schools to pursue projects that involve designing for shade, energy
conservation, and creating natural learning environments. In schools where outdoor learning
spaces are being created, the benefits provide learning opportunities for students in all grade
levels. To date, over 80 schools have built, or are in the process of building school ground
greening spaces.
Secondary Panel
The Board has improved programming in secondary school facilities which have been involved in an
ARC or major capital construction program. The Board will complete the renewal of secondary school
science labs in 2015-16.
Emphasis Technology Programming
• Emphasis Technology programming is offered at six (6) secondary schools through the Board at
Strathroy District Collegiate Institute, Arthur Voaden, College Avenue, Clarke Road, Montcalm
and Saunders Secondary Schools. The nine (9) areas of Emphasis Technology are: Exploring
Technology, Manufacturing, Construction, Transportation, Tourism/Hospitality, Communication
Technology, Hairstyling /Aesthetics, Health Care, and Green Industries. Emphasis Technology
programming provides the opportunity for all types of learners to explore various technologies
through experiential learning and through the application of theory in real-life contexts.
Developmental Education at the Secondary Level
• With the growing number of students with significant special education needs who are registered
in Developmental Education programs at the secondary level, it is necessary to make capital
investments in schools with designated Developmental Education Centres. A renovation project
is planned for Oakridge Secondary School to construct a Developmental Education Centre for
secondary students which is scheduled for completion Fall 2016.
ENROLMENT
The NDSB services an area of over 7,000 square kilometres, including the cities of London, Woodstock
and St. Thomas, as well as the counties of Elgin, Middlesex and Oxford, and their associated
populations. While the population of these areas is expected to increase, the NDSB continues to
experience an overall decline in enrolment due to a general trend toward fewer children per family
(Ministry of Finance, 2014; Statistics Canada, 2011).
This decline in enrolment is not distributed evenly across the NDSB. Some suburban communities,
especially in London, St. Thomas and Woodstock, have had significant growth in their population of
school age children resulting in some over -capacity schools as well as under -capacity schools.
These issues present new challenges to the enrolment projection process. However, the continued use
of Geographic Information Systems (GIS), Canadian census data, and live birth numbers, and the use of
School Planning Software (SPS) provides the NDSB with a comprehensive range of tools for enrolment
projections, tracking development, and the analysis of population trends.
Elementary
Elementary Full Time Equivalent (FTE) enrolment in the TVDSB has declined annually from 53,509.50 in
1999-00 to 45,470.79 in the 2010-11 school year (see Appendix B.1). From 2011-12 to 2014-15,
elementary FTE experienced marginal increases due to the general growth in intake from the Full Day
Kindergarten program and the continued popularity of the French Immersion program. However,
according to the preliminary October 31'' student count as submitted by schools the elementary
enrolment for 2015-16 is expected to decrease to 50,886 from the 2014 enrolment of 50,998, this is an
approximate decrease of 112 FTE or -0.22% over the previous year.
Some reasons for this decrease include a large grade 8 cohort leaving the elementary panel, a reduction
in our Board share especially affecting SK intake and an increased loss of students to private schools in
London and Elgin. Elementary enrolment is expected to remain relatively stable for the next five years
as seen in Appendix B.1.
Secondary
Since a peak in enrolment in 1999-00, NDSB has experienced a decline in secondary enrolment (see
Appendix B.2). This decline is due to a number of factors including the elimination of grade 13/OAC, the
34 Credit Threshold, and a general demographic trend toward fewer children per family (Ministry of
Finance, 2014; Statistics Canada, 2011). With an overall loss of over 5400 students from 1999 to 2015
program viability has become increasingly problematic. Smaller secondary schools are challenged in
offering a wide variety of courses since the Ministry of Education allocates the majority of school Board
revenue based on student enrolment numbers.
Fewer students also results in expanded operating expenses, as the NDSB must maintain buildings
with significant empty pupil places. The size of the school effects program viability and the costs
involved to operate several smaller schools spread over a wide geographical area as opposed to one
school with a larger enrolment.
Figures taken from Canadian Census completed in 2001, 2006 and 2011 of 14 to 18 year olds align with
NDSB secondary FTE enrolment over the same time frame, as illustrated in the following graph.
TVDSB FTE Secondary Enrolment vs Statistics Canada Census
data 2001, 2006, 2011
50000
40000
30000
20000
10000
0
2001 2006 2011 2016 2021
� Historical and Projected NDSB FTE � Census 2001,2006, 2011
As seen in the elementary panel, the school aged population has remained relatively stable and will
continue to stabilize as indicated by live birth numbers. It is projected that the stability in the elementary
panel enrolment will continue into the secondary panel and decrease the rate of secondary decline.
This was seen in the preliminary October 31'' student count of 22,837.61 FTE for 2015-16 indicating a
secondary enrolment decline of 151.67 FTE (-0.66 percent change) from the 2014-15 of 22,989.28 FTE.
Secondary Grade 9 Loss and Gain
Although enrolment for Secondary has seen a reduction in the rate of decline, other factors also play a
role such as the grade 8 to 9 retention of students. This year grade 9 enrolment is higher than projected
due to two factors: higher grade 8 retention of Thames Valley students and a larger gain of grade 9
students coming from other School Boards, private schools etc.
The following chart outlines the past five years of Thames Valley student loss from grade 8 to grade 9.
Grade 8 to 9 student Loss
GRADE 2010 2011 2012 2014 2015
Grade 8 (Previous Year NDSB) 5560 5392 5352 5060 5300
Grade 9 TVDSB Students 4923 4801 4679 4487 4732
Grade 8 to 9 Student Loss 637 591 673 573 568
Percent Loss 11.5% 11.0% 12.6% 11.3% 10.7%
6000 Grade 8 Student Loss
5000
4000
3000
2000
1000
0
r
2010 2011 2012 2014 2015
Grade 9 NDSB Students = Grade 8 to 9 Students (Loss) —Grade 8 (Previous Year NDSB)
The following chart outlines the past five years of Thames Valley student gain in grade 9.
Grade 8 to 9 Student Gain
Grade
Grade 9 Student Enrolment
Grade 9 NDSB Students
Grade 9 Student Gain
Percent Gain
I:11DU1
5000
4000
3000
2000
1000
2010
2011
2012
2014
2015 I
5389
5363
5150
5028
5401
4768
4702
4579
4414
4729
621
661
571
614
672
11.5%
1 12.3%
11.1%
12.2%
12.4%
Grade 9 Student Gain
2010 2011 2012 2014 2015
rrarle o rvnsR Sh Wcnte Grade 9 Students Gain —Grade 9 Student Enrolment
Summary
Overall, the preliminary projections as shown in Appendix B.3 indicate that TVDSB will continue to
experience a decline in total FTE enrolment until the 2020-21 school year although a slight increase is
projected for 2018-19 due to cohort movement. These projections will continue to be analyzed by the
Capital Planning Coordinating Committee (CPCC) as they represent the changes and challenges facing
the NDSB in the upcoming school years.
STUDENT ACCOMMODATION
Surplus Accommodation
NDSB continues to operate approximately 1.6 million square feet of empty space, which corresponds to
14,304 empty pupil places, based on the 2014-15 Enrolment vs. Capacity Report.
It should be noted that, as a result of the completion and implementation of the Phase IV ARCS (Central
London Elementary, Tillsonburg Elementary, Western Elgin Elementary), the total number of schools at
less than 100% capacity has been reduced by 7, the excess square footage has been reduced by
127,949 square feet, and the empty pupil places has been reduced by 2,756.
The Board has continued to experience the challenge of a lack of accommodation in growth areas and
for specific programs. The continued decline of students in the urban core as well as rural areas of the
Board has resulted in surplus accommodation.
Schools Less Than 100% - Excess Capacity and Space by
Re ion
8,310
867,533
Secondary:
# of
Empty
Excess
1,062
138,090
Schools at
Pupil
Square
Region
Middlesex
< 100%
Places
Footage
Elementary:
5
1,126
146,358
Elgin
12
1,253
130,8131
1 London
47
4,847
506,027 1
1 Middlesex
17
1,038
108,357
1 Oxford
I 18
1,172
122,336
Total
94
8,310
867,533
Secondary:
Elgin
4
1,062
138,090
London
9
2,653
344,876
Middlesex
5
1,153
149,942
Oxford
5
1,126
146,358
Total
23
5,994
779,266
Total Elementary &
Secondary:
Elgin
16
2,315
268,903
London
56
7,500
850,903
Middlesex
22
2,191
258,299
Oxford
23
2,298
268,6941
Total
117
14,304
1,646,798
Note: The above data is based on the 2014-15 Enrolment vs. Capacity Report, and includes the reduction of
schools, square footage and empty pupil places as a result of the following completed Phase IV ARCS: Central
London Elementary, Tillsonburg Elementary and Western Elgin Elementary.
CAPITAL FUNDING
The Board has been successful in accessing $381.6M of Ministry of Education Capital Funding (see
Appendix A: Capital Plan Initiatives) to construct Board approved projects which include new schools and
additions and renovations since 2006 February.
The Ministry currently has a 3 -year rolling Capital Grant Funding Program. The 3 year window allows
school boards to plan and make commitments to communities, rather than waiting for a yearly
announcement to complete a capital project the following year. The Ministry requires that all capital
funding will be requested and released through the Capital Priorities initiative with school boards
prioritizing their capital requests. The Ministry has indicated that its priority for capital funding will be for
growth, building condition, school consolidation, as well as joint capital projects between coterminous
Boards.
The Ministry announced for 2014-15 the School Consolidation Capital (SCC) grant totaling $750M, which
can only fund capital projects resulting from school consolidations. To access capital funding through this
initiative, the Board is required to prepare and submit a comprehensive business case for each project.
It should be noted that the Board received $4M SCC grant for the East Carling Public School, addition &
renovation (Bishop Townshend PS).
The Ministry also announced in May 2015 an additional investment of $120M over 3 years to support
construction to modernize child care spaces for children 0 to 3.8 years of age.
The Board received funding approval from the Ministry of Education for capital priorities projects for
2015-16. The Ministry has funded the construction of the new Northeast London Elementary PS with a
capacity of 625 OTG and a 5 room child care facility. As well as, the new Northwest London Elementary
PS with a capacity of 533 OTG, including a 5 room child care facility. Both schools have a projected
opening date of September 2017. Total capital priorities funding received in 2015-16 is $27.9M.
The Board will continue to utilize the annual School Renewal and School Condition grants, where
applicable and approved by the Ministry, to address renewal issues in major addition and renovation
projects.
The Board has also allocated $5.4M in the annual budget for Board Supported Capital (BSC). To utilize
this BSC funding, with MOE approval, the Board must realize surplus from the previous years operating
budget. This funding can be utilized for the potential capital projects not funded by the Ministry or for
special board initiatives:
• French Immersion accommodation
• Unfunded ARC recommendations
• Other accommodation or program needs
To date, the Board has utilized the BSC funding to enhance Emphasis Technology, the construction of
additional Elementary French Immersion accommodation and to construct the facility improvements
approved under the Western Elgin Elementary ARC not funded by the Ministry.
In 2015-16, the ICT Plan, which includes the cabling of all or our schools to allow for wireless technology
will also utilize this funding.
The need to prioritize capital projects with limited capital funding will be a challenge for the Board as we
move forward with accommodation planning for the future.
SCHOOL RENEWAL
The Board has invested significant capital dollars into the renewal of building components and systems
in our schools using the annual School Renewal Grant, Energy Efficient Schools (EES), Good Places to
Learn (GPL) funding, and School Condition Improvement grants (see Appendix A). Since 2005-06, the
Board has invested $177.3M into the infrastructure of our schools.
The Ministry is aware that there are many schools that have a significant backlog of renewal needs and
require additional investments in school renewal to prevent further school condition deterioration, and
ensure that students continue to have a safe and healthy learning environment. To address this issue the
Ministry has made a significant investment of $1.25B in School Condition Improvement funding (SCI). In
2014-15 the Board received $7.6M of SCI funding in addition to our annual School Renewal grant. In
2015-16 the Board received an additional $23AM in SCI funding. This investment will allow our Board
to address renewal backlog, improve the overall energy efficiency of schools and conduct an audit of our
facilities to address Accessibility for Ontarians with Disabilities Act (AODA) compliance requirements.
The Ministry has mandated the Board to direct 80% of SCI funding to key building components such as
foundations, roofing, windows, heating, ventilation and air conditioning (HVAC) etc. School boards are
permitted to use the remaining 20% of their SCI funding to address locally identified renewal needs that
are listed in Total Capital Planning Solutions (TCPS) and may only use SCI funding on renewal
expenditures in schools that are expected to remain open and operating for at least five years.
Through capital planning initiatives involving surplus schools, there has been approximately 732,270
square feet of older building area removed from our inventory. This represents significant renewal needs
removed from our system.
The Ministry has now directed the Board that any Proceeds from Disposition realized through the sale of
surplus schools must be identified in TCPS and used to fund school renewal backlog.
FRENCH IMMERSION
French Immersion (FI) is an optional program offered by the Board to all NDSB students. This program
provides entry for students in senior kindergarten and grade 1, as well as grade 7 for the Extended
French Immersion program. While experiencing an overall decline in enrolment, the Board continues to
show growth in enrolment in the French Immersion program in both the elementary and secondary
panels. Smaller enrolment increments are expected due to the consistent senior kindergarten intake
from the past 5 years until approximately 2018-19 when stabilization is projected.
The French Immersion Accommodation Plan was implemented, as of September 2015-16, for both the
elementary and secondary panels with the exception of Pierre Elliott Trudeau FI PS and Roch Carrier FI
PS. Senior Administration no longer considers additional portables or the approved addition to the Pierre
Elliott Trudeau FI PS as viable solutions to the current accommodation pressure. The Elgin County
French Immersion Attendance Area Review is currently in progress. Public input to the Board is
scheduled for 2015 December 15 with debate and the final decision scheduled for 2016 January 12 for
an interim accommodation solution for the school. As indicated in the French Immersion
Accommodation Plan, the NDSB will continue to monitor the possible program expansion and
accommodation pressure at Roch Carrier FI PS.
Elementary students affected by the approved French Immersion Accommodation Plan
recommendations were given the option to continue at their 2013-14 FI school for a year with
transportation, and then until graduation without transportation for 2015-16. The breakdown of
elementary students eligible to be grandparented and their choices as indicated through returned
intention letters in 2013-14 and compared to actual enrolment in 2014-15 and again in 2015-16 can be
seen in the table below.
French Immersion Plan - Elementary Implementation
2013-14 (Proposed)
No. of Students
Percentage
Declared grandparenting option
158
42%
2014-15 (Actuals)
No. of Students
Percentage
Total students identified to change FI schools
377
Grandparented
140
37%
New FI designation
159
42%
Miscellaneous
11
3%
(residence / FI designation changed)
Unknown loss
16
4%
Returned to English track
51
14%
2015-16 (Tracking Grandparented Students)
No. of Students
Percentage
Total Grandparented from 2014-15
140
Continue Grandparenting in 2015-16
77
55%
Graduating Grade 8s
33
24%
New FI designation
<9
Miscellaneous
11
8%
(residence / FI designation changed)
Unknown loss
<9
Returned to English track
<9
The following charts illustrate the 2012-13, 2013-14 and 2014-15 FI student retention after the
implementation of the FI plan. It should be noted that the net effect to FI student retentions was nominal
after implementation.
French Immersion
Retention 2012-2013
(SK -8)
■Unkown Loss
■French Immersion
wEnglish Track
ra- 4%
French Immersion
Retention 2013-2014
(SK -8)
■Unkown Loss
■French Immersion
rEnglish Track
roc 4%
PUPIL ACCOMMODATION — POLICY AND PROCEDURES
French Immersion
Retention 2014-2015
(SK -8)
■Unkown Loss
■French Immersion
r English Track
4% 5%
The Board presently has the following Draft Policy and Procedures related to pupil accommodation out
for public input:
• Pupil Accommodation Policy
• Community Planning and Facility Collaboration Opportunities Procedure
• Pupil Accommodation and Facility Organization Procedure
• Attendance Area Review Procedure
• Holding Zones and Holding Schools Procedure
The Pupil Accommodation Policy and Procedures will provide the Board with direction and guidance in
ensuring our long-term sustainability in a manner which is well informed, coordinated, transparent and
supportive of student achievement. It will also enable the identification of opportunities for facility
collaborations with community organizations to more effectively manage our resources.
TVDSB's long-term accommodation planning process will assess the following:
• Student programs
• Current enrolment and accommodation
• Enrolment projections
• Renewal needs and facility conditions
• Ministry initiatives pertaining to facilities and accommodation
FUTURE ARCS
The Capital Planning Coordinating Committee will not be recommending any accommodation reviews for
the 2015-16 school year.
It is expected that once the new policy and procedures dealing with pupil accommodation are approved,
future ARC's would be proposed to the Board under the new procedures in the Fall of 2016.
PROPOSED ARC SCHEDULE
Following Ministry direction with the 2015-1309 Memo pertaining to new Pupil Accommodation Review
and Community Planning and Partnerships Guidelines for timelines, the following planning schedule is
proposed:
JUNE/SEPTEMBER
Annual (Regional) Meetings
NOVEMBER
Annual Pupil Accommodation Report, which would
include recommendation for the creation of an ARC
DECEMBER
Orientation Meeting
JANUARY - MARCH
ARC Meetings
APRIL
Public Delegation
MAY /JUNE
Board Decision
STATUS OF PHASE IV AND V ARCS
Phase IV ARCS
On 2013 March 26, the Board of Trustees approved the following recommendations for the Tillsonburg
ElementaryARC:
Rolph Street and Maple Lane Public Schools close; Annandale Public School will receive
renovations and be converted to JK -8; South Ridge Public School will receive an addition and
renovation, and be converted to JK -8; a new JK -8 elementary school will be built on Board -owned
property on the west side of Tillsonburg.
All capital projects are completed and the students are being accommodated in their designated
facilities and both Rolph Street and Maple Lane Public School have closed.
On 2013 April 09, the Board of Trustees approved the following recommendations for the Western Elgin
Elementary ARC:
West Elgin Senior Elementary will close; Aldborough Public School will receive an addition and
renovation and be converted to JK -8; Dunwich-Dutton Public School will receive renovations and be
converted to JK -8.
Dunwich-Dutton Public School capital project is completed; Aldborough Public School capital project
is underway and is expected to be completed for Fall 2016.
West Elgin Sr. Elementary School is schedule to close June 2016.
On 2014 May 13, the Board of Trustees approved the following recommendations for the Central London
Elementary ARC:
Lord Roberts FI Public School remains status quo; Lorne Avenue Public School will close; Bishop
Townshend Public School will receive an addition and renovations, and includes Child Care
facilities; St. George's Public School will receive a parking lot expansion.
Construction is underway at East Carling Public School (Bishop Townshend) and is scheduled to be
completed for the Fall of 2016.
Lome Avenue Public School is scheduled to close June 2016.
Phase V ARCs
Completed Phase V ARCs include:
• North-West Oxford Elementary
• South -Central London Elementary
• South-West Middlesex
In the Fall of 2014, the Board decided that all schools involved in these ARCS were to remain status quo.
GROWTH
The NDSB encompasses a large geographical area which includes a mix of villages, towns, cities and
agricultural land. To aid in the analysis of enrolment and accommodation for these areas the Board is
divided into elementary and secondary study areas. With the use of SPS and the Elementary Planning
Document these study area are analysed and updated by the planning department to ensure the proper
accommodation of future growth. This is accomplished by tracking enrolment trends, current
development and secondary land use plans. A review of the boards share is also determined with the
analysis of student yield percentages from previously built homes comparatively to students attending,
based on housing type and geographical area. The projection yields vary from one study area to
another.
As previously stated, NDSB is continuing to experience an overall decline in enrolment. This decline in
enrolment is not distributed evenly across the NDSB. Many suburban communities are growing in order
to accommodate young families with children. Many municipalities are also directing development to
larger communities such as Komoka / Kilworth rather than smaller hamlets. These types of
developments are causing demographic shifts that move populations out of urban core and rural areas.
This affects the enrolment of our urban core and rural elementary schools.
Suburban development in selected areas across TVDSB is resulting in the need for new Holding Zones
until capital funding can be provided for additional student accommodation. Increases in student
enrolment from these areas are offset by decline in FTE enrolment in some of our urban core and rural
elementary schools. To secure capital funding for these growth areas, the TVDSB is actively tracking
new development by working closely with Municipalities, their planners and developers to secure
accurate forecasts required for the completion of capital business cases to the Ministry.
The planning department will continue to monitor these pockets of growth and decline.
Proposed New School Locations
Listed below are the areas of the Board in which new elementary schools will be required in the future:
Municipality
Current School / Holding Zone Designation
Ilderton-SW
Oxbow PS / Valleyview HZ
Komoka / Kilworth
Parkview PS
London -Byron
Byron Northview PS / Byron Somerset HZ
London -Lambeth E
Lambeth PS /Talbot Village HZ
London -Lambeth W
Lambeth PS / Bostwick HZ
London -SE
Westminster Central PS
London -SE
Summerside HZ - Fairmont, Tweedsmuir
& Princess Elizabeth
St. Thomas -SC
Sparta PS
(minor portions of John Wise PS & Mitchell Hepburn PS)
St. Thomas -SE
Mitchell Hepburn PS / Pt Stanley HZ
Woodstock -N
Hickson Central PS / N Woodstock HZ
FACILITY COLLABORATIONS
The Ministry of Education recently released Memo 2015:1309 entitled, "Community Planning and
Partnership Guidelines", which replaces "Encouraging Facility Partnerships" (2010 February 11). This
memorandum required the Board to work more closely with local municipal governments and other
community partners when planning to address their under-utilized school space and / or co -build
opportunities.
The Board is required to review their facilities and identify the schools that have been 60% utilized or
less, or have 200 or more unused pupil places for two years.
Also, as part of the planning process when considering building a new school or undertaking a
significant addition or renovation, boards are expected to notify municipalities and community
organizations 1 to 3 years prior to the potential construction start date.
It is proposed that the information for possible collaborations either for unused space in existing schools
or co -build opportunities will be presented at the annual meetings held with identified community
organizations.
Unused Space (sorted by utilization)
Utilization
Surplus Pupil
wilirwPlaces
I
I
Elementary:
i
Westminster Central Public School
29%
213
Trafalgar Public School
39%
248
Knollwood Park Public School
54%
200
Zorra Highland Park Public School
55%
206
Secondary:
Glencoe District High School
39%
335
North Middlesex District Collegiate Institute
43%
224
B. Davison Secondary School
45%
332
Arthur Voaden Secondary School
46%
556
Westminster Secondary School
49%
574
Montcalm Secondary School
53%
592
West Elgin Secondary School
55%
286
Clarke Road Secondary School
69%
480
Ingersoll District Collegiate Institute
71%
350
College Avenue Secondary School
72%
293
Saunders Secondary School
76%
473
Huron Park Secondary School
79%
208
Strathroy District Collegiate Institute
82%
239
CO -BUILD OPPORTUNITIES
• New Southeast London Elementary School
• New Southwest London Elementary School
• Masonville Public School — addition & renovation
• Stoney Creek Public School — addition & renovation
• Southside Public School — addition & renovation
MUNICIPAL ACCOMMODATION DISCUSSIONS
Commencing in 2010, the Board entered into agreements to take part in discussions concerning NDSB
accommodation planning with the Counties of Elgin, Middlesex, and Oxford, and the Cities of St.
Thomas and London. Meetings were held this past year with the above Municipalities with the
exception of the County of Middlesex.
The Trustees and municipal leaders who attended these meetings indicated that the meetings were
productive, facilitated open discussion among individuals, and provided an opportunity for information
and dialogue. The current Agreements with the Municipalities will need to be revised to incorporate the
annual meetings proposed under the Community Planning and Facility Collaboration Opportunities
Procedure to focus on the non -accommodation issues.
Cost/Savings As noted in the report
Timeline As noted in the report
Appendices A: Capital Plan Initiatives
B.1: Elementary Actual & Projected October 31 FTE
B.2: Secondary Actual & Projected October 31 FTE
B.3: Elementary and Secondary Actual & Projected October 31 FTE
Relation to Commitments:
® Putting students first.
❑ Recognizing and encouraging leadership in all its forms.
® Actively engaging our students, staff, families and communities.
❑ Being inclusive, fair, and equitable.
® Ensuring safe, positive learning and working environments. ❑ Inspiring new ideas and promoting innovation.
❑ Taking responsibility forthe students and resources entrusted to our care.
CAPITAL PLAN INITIATIVES - FEBRUARY 2006 TO NOVEMBER 2015
New Schools, Additions & Renovations (Approved)
2017-18
Northwest London PS
- New School
2017-18
Northeast London PS
- New School
2017-18
Masonville PS
- Addition / Renovation
2017-18
Stoney Creek PS
- Addition
New Schools, Additions and Renovations (Underway or Completed)'
2016-17
2016-17
2016-17
2016-17
2015-16
2015-16
2015-16
2015-16
2015-16
2015-16
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2014-15
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
East Carling PS (Bishop Townshend)
Aldborough PS
Woodstock Cl
Oakridge SS
Westfield PS
Annandale PS
South Ridge PS
Dunwich-Dutton PS
West Oaks FI PS
Westminster SS
Algonquin PS
Arthur Ford PS
Bonaventure Meadows PS
Byron Northview PS
Centennial Central PS
Central Elgin Cl
Eagle Heights PS
Jack Chambers PS
Kensal Park FI PS
Louise Arbour FI PS (Sir George Ross)
Mitchell Hepburn PS
Northbrae PS
Parkview PS
Princess Anne FI PS
Princess Elizabeth PS
Rick Hansen PS
Ryerson PS
Wilton Grove PS
Balaclava St Education Centre (Balaclava)
Clarke Road SS
Hillcrest PS
J.S. Buchanan FI PS (Southdale)
John P Robarts PS
Mary Wright PS
McGregor PS
Montcalm SS
North Meadows PS
Orchard Park PS
Prince Charles PS
Saunders SS
Sir Isaac Brock PS
Southwold PS
University Heights PS
- Addition / Renovation
- Addition / Renovation
- Renovation
- Developmental Centre Renovations
- New School
- Renovation
- Addition / Renovation
- Renovation
- Addition / Renovation
- Renovation
- FDK Addition
- FDK Renovation
- FDK Renovation
- FDK Addition / Renovation
- FDK Addition / Renovation
- Renovation
- Addition / Renovation (incl. FDK)
- FDK Addition / Renovation
- FDK Addition / Renovation
- Conversion/Renovation
- Addition / Renovation (incl. FDK)
- FDK Renovation
- Addition / Renovation (incl. FDK)
- FDK Addition / Renovation
- FDK Addition / Renovation
- FDK Renovation
- FDK Renovation
- FDK Renovation
- Conversion/Renovation
- Technology Renovations
- FDK Addition / Renovation
- Addition / Renovation
- FDK Addition / Renovation
- New School
- FDK Addition / Renovation
- Technology Renovations
- Addition / Renovation
- Addition / Renovation
- FDK Addition / Renovation
- Technology Renovations
- FDK Addition / Renovation
- FDK Addition / Renovation
- FDK Addition /Renovation
' FDK Projects listed above - only additions or program renovations due to FDK accommodations have been listed.
CAPITAL PLAN INITIATIVES -FEBRUARY 2006 TO NOVEMBER 2015
New Schools, Additions and Renovations (Underway or Completed)' continued
2012-13
Arthur Voaden SS
- Technology Renovations
2012-13
Byron Southwood PS
- FDK Addition / Renovation
2012-13
Emily Stowe PS
- Conversion/Renovation
2012-13
Huron Park SS
- Technology Renovations
2012-13
Mountsfield PS
- FDK Renovation
2012-13
Oxbow PS
- Addition / Renovation
2012-13
Sir G E Cartier PS
- FDK Addition / Renovation
2012-13
Thamesford PS
- FDK Addition / Renovation
2012-13
Woodstock Cl
- Technology Renovations
f
2011-12
Harrisfield PS
-Addition Renovation
2011-12
June Rose Callwood PS
- Addition / Renovation
2011-12
Laurie Hawkins PS
- New School
2011-12
Locke's PS
- Addition / Renovation
2011-12
River Heights PS
- FDK Addition / Renovation
2011-12
Riverside PS
- Renovation
2011-12
Royal Roads PS
- Addition / Renovation
2011-12
Springbank PS
- Addition / Renovation
2011-12
Winchester Street PS
- Addition / Renovation
2010-11
Caradoc PS
- Addition / Renovation
2010-11
College Avenue SS
- Addition / Renovation
2010-11
Glendale HS
- Addition / Renovation
2010-11
Lambeth PS
- Addition / Renovation
2010-11
London South Cl
- Renovation
2010-11
Northridge PS
- Addition / Renovation
2010-11
Parkside Cl
- Addition (Greenhouse)
2010-11
Stoney Creek PS
- New School
2010-11
Woodland Heights PS
- Renovation
2009-10
A.B. Lucas SS
- Renovation
2009-10
Blenheim District PS
- New School
2009-10
East Oxford PS
- Renovation
2009-10
John Wise PS
- New School
2009-10
Medway HS
- Addition / Renovation
2009-10
Montcalm SS
- Renovation
2009-10
North Middlesex DHS
- Renovation
2009-10
Pierre Elliott Trudeau FI PS
- Addition / Renovation
2009-10
Princess Anne FI PS
- Addition / Renovation
2009-10
West Nissouri PS
- New School
2009-10
Wilberforce PS
- New School
2008-09
Mitchell Hepburn PS
- New School
2008-09
Sir Frederick Banting SS
- Renovation
2007-08
Algonquin PS
- Addition / Renovation
2007-08
Chippewa PS
- Addition / Renovation
2007-08
Clara Brenton PS
- Addition / Renovation
2007-08
Forest Park PS
- Addition / Renovation
2007-08
Hickson PS
- Addition / Renovation
2007-08
Ingersoll DCI
- Renovation
2007-08
Kensal Park FI PS
- Addition / Renovation
2007-08
Strathroy DCI
- Addition / Renovation
2006-07
Jack Chambers PS
- Addition / Renovation
2006-07
Sir Wilfrid Laurier SS
- Renovation
2005-06
East Elgin SS
- Renovation
' FDK Projects listed above -only additions or program renovations due to FDK accommodations have been listed.
CAPITAL PLAN INITIATIVES -FEBRUARY 2006 TO NOVEMBER 2015
School Conversions
Year
School
2015-16
Annandale PS (Annandale PS & HS)
2014-15
Louise Arbour FI PS (Sir G Ross SS)
2013-14
J.S. Buchanan FI PS (Southdale)
2012-13
Emily Stowe PS (Norwich DHS)
2012-13
Balaclava St Education Centre (Balaclava)
2011-12
Roch Carrier FI PS (Hillcrest)
2011-12
West Oaks FI PS (Westdale)
2009-10
Woodstock Cl
2007-08
Princess Elizabeth PS
School Closures - Future Surplus (Board Approved)
Date I Dispositions
June 2016 1 Lorne Avenue PS (Sale Pending)
School Closures - Declared Surplus (Completed)
Date
Dispositions
June 2015
Rolph Street PS
June 2014
Huron Heights FI PS (Sale Pending)
June 2013
Colborne Street PS - SOLD
Museum School - SOLD
Sherwood Forest PS - SOLD
I May 2013
Tillson Avenue Education Centre - SOLD
June 2012
North Norwich PS - SOLD
Norwich PS (SOLD)
Otterville PS - SOLD
Sir Winston Churchill PS
June 2011 Beachville PS - SOLD
Princess Elizabeth PS (Ingersoll) - SOLD
Scott Street PS
Victory Memorial PS (Sale Pending)
Westfield PS (In_gersoll) - SOLD
June 2010 Brick Street PS - SOLD
Caradoc South PS (Sale Pending)
Manor & Highland Park PS - SOLD
M.B. McEachren PS -SOLD
Metcalfe Central PS - SOLD
Northdale PS (London) - SOLD
June 2009 Biddulph Central PS - SOLD
Elmdale PS - SOLD
Leesboro Central PS - SOLD
Lucan PS - SOLD
Myrtle Street PS - SOLD
Plover Mills PS - SOLD
Prince Andrew PS - SOLD
Princeton Central PS (Sale Pending)
Sweaburg PS - SOLD
Wellington Street PS - SOLD
Conversion
- JK - 8 Elementary School
- Single Track French Immersion
- Sin le Track French Immersion
- JK _b Elementary School
- Adult Continuing & Alternative Education Centre
- French Immersion (Program moved from Tollgate)
- French Immersion (New FI School)
- Dual Track French Immersion
- Dual Track French Immersion
Retained for Future Use / Conversions
West Elgin Sr. Elementary - Retained for future use
Retained for Future Use / Conversions
Maple Lane PS - Retained for possible future use
Sir George Ross SS - French Immersion conversion
Southdale PS - French Immersion conversion
Balaclava PS - Adult Con & Alt Ed conversion
Hillcrest PS - French Immersion conversion
Tollgate FI PS - Retained for possible future use
Westdale PS - French Immersion conversion
Norwich DHS - Elementary conversion
Drumbo PS - Demolished, New School built on site
CAPITAL PLAN INITIATIVES -FEBRUARY 2006 TO NOVEMBER 2015
Surplus Pupil Spaces / Building Area
Capacity':
On -The -Ground Capacity Added 12,848
On -The -Ground Capacity Reduced -9,109
Net OTG Increase 3,739
Permanent Space:
Added Square Footage through Capital Projects 1,210,414
Reduced Square Footage through Consolidations/Closures -763,268
Net Square Footage Increase 447,146
Non -Permanent Space:
269 portables have been removed from the board's inventory as a result of accommodation
projects and consolidations. If the portables were loaded at 23, the student capacity reduced
from temporary accommodation is 6,187
Capital Projects Funding' (in Millions)
Capital Priorities
$
82.6 1
School Consolidation Capital
$
4.0 1
School Renewal (within Capital Pr9Jects)
$
37.9 1
School Condition Improvement (within Capital Projects)
$
9.6 1
Board Supported Capital
$
21.6 1
Full Day Kindergarten
$
61.8 1
Child Care Capital
$
4.9 1
Temporary Accommodation Allocation
$
4.01
New School Sites Purchase
$
8.9 1
Proceeds of Disposition
$
10.9 1
Prohibitive to Reair
Schools
$
35.81
Energy Efficient
$
19.11
Good Places to Learn
$
31.8 1
New Pueil Places (NPP1
$
6.21
Primary Class Size (PC)
$
14.71
Enrolment Pressure
$
14.4 1
Reserve Funds
$
5.01
Pupil Accommodation Reserve Fund
$
7.1 1
Other
$
1.21
TOTAL
$
381.61
School Renewal Program - Not included in Capital Projects (in Millions)
I School Renewal Program
$
64.61
1 School Condition Improvement
$
35.1 1
1 Energy Efficient Schools Projects
$
4.51
I Enerq�Management Projects
$
12.71
I Good laces o Learn Projects
$
60.41
I
TOTAL $
177.3
$177.3M (2005-06 to 2015-16) has been invested in our school's infrastructure, building systems
and components in non -capital project schools.
Note: Gray italicized font indicates completed funding streams.
Thames Valley District School Board
Elementary Actual & Projected October 31 FTE
Student Enrolment Change 1999-00 to 2020-21
School
Elementafy FTE October 31
Year
Enrolment
Change
% Change
1999-00
53,509.50
40.00
0.08%
-12.00
-0.02%
2000-01
53,497.50
123.00
0.24%
51,049.00
-111.00
-0.21%
I 2001-02
153,386.50
51,078.00
-370.00
-0.69%
2002-03
153,016.50
195.00
I
-719.00
-1.36%
2003-04
I 152,297.50
tcation Memo 2014:SB19
I
I
-1368.00
-2.62%
I 2004-05
150,929.50
I
I
-871.50
I -1.71%
2005-06
150, 058.00
I
I
-1333.00
I -2.66%
2006-07
148, 725.00
I
I
I
-961.50
-1.97%
I 2007-08
147,763.50
I
I
-1129.71
-2.37%
I 2008-09
146, 633.79
I
I
-977.76
-2.10%
2009-10
145, 656.03
I
I I
-185.24
-0.41%
I 2010-11
I I
I
145,470.79
I I
8.47
0.02%
I 2011-12
I 145,479.26 I
I
I
I i
13.24
I 0.03%
I 2012-13
145,492.50 I
I
I
I I
184.00
I 0.40%
I 2013-14
I
145,676.50 I
I I I
I
I
I 2014-15'
50,998.00
-112.00
-0.22%
I 2015-16
50,886.00
I
40.00
0.08%
I 2016-17 50,926.00
I 123.00 0.24%
I 2017-18 51,049.00
I 29.00 0.06%
I 2018-19 51,078.00
I 182.00 0.36%
I 2019-20 51,260.00
I 195.00 0.38%
2020-21 51,455.00
Total % Change -3.84%
(1999 to 2020)
Note: Enrolment numbers are based on Trillium extracts for Octobe
Elementary FTE calculations starting in 2014-15 as per Ministry of
of half-time register as a result of the full implementation of Full Day
Appendix B.1
Elementary FTE Enrolment Adjusted for FDK I
Enrolment Change % Change
I
I
I
I
I
46,139.59
46,538.76
48,012.00
49,291.00
399.17
1,473.24
1,279.00
1,707.00
0.87%
3.17%
2.66%
3.46%
50,998.00
-112.00
-0.22%
50,886.00
40.00
0.08%
50,926.00
123.00
0.24%
51,049.00
29.00
0.06%
51,078.00
182.00
0.36%
51,260.00
195.00
0.38%
51,455.00
st of each year and are not audited.
tcation Memo 2014:SB19
to reflect the
elimination
dergarten
Appendix B.2
Thames Valley District School Board
Secondary Actual & Projected October 31 FTE
Student Enrolment Change 1999-00 to 2020-2021
School
FTE
Secondary FTE October 31
Year
Enrolment
Change
% Change
1999-00
28,279.57
-85.64
-0.30%
2000-01
28,193.93
-377.88
-1.34%
2001-02
27,816.05
-315.86
-1.14%
2002-03
27,500.19
-1054.54
-3.83%
2003-04
26,445.65
161.91
0.61%
2004-05
26,607.56
103.34
0.39%
2005-06
26,710.90
55.10
0.21%
2006-07
26,766.00
-36.53
-0.14%
2007-08
26,729.47
l
435.36
-1.63%
2008-09
26,294.11
-66.49
-0.25%
2009-10
26,227.62
-630.51
-2.40%
2010-11
25,597.11
-537.73
-2.10%
2011-12 I
25,059.38
-436.10
-1.74%
2012-13
24,623.28
-932.44
-3.79%
2013-14
23,690.84
-701.56
-2.96%
2014-15
22,989.28
-151.67
-0.66%
2015-16
22,837.61
-212.31
-0.93%
2016-17
22,625.30
-192.37
-0.85%
2017-18
22,432.93
225.70
1.01%
2018-19
22,658.63
-412.98
-1.82%
2019-20
22,245.65
I
-124.13
-0.56%
2020-21
22,121.52
Total Change 1999-2020
-6,158.05
-21.78%
Note: Enrolment numbers are based on Trillium extracts for October 31st of
each year and are
not audited.
Appendix B.3
Thames Valley District School Board
Actual & Projected October 31 FTE Enrolment
Elementary FTE calculations starting in 2014-15 as per Ministry of Education
Memo 2014:SB19 to reflect the elimination of half-time register as a result of the
full implementation of Full Day Kindergarten
FTE (Full Time
Equivalent)
Year
Elementary
Secondary
Total
Actual
1999-2000
53,509.50
28,279.57
81,789.07
2000-2001
53,497.50
28,193.93
81,691.43
2001-2002
53,386.50
27,816.05
81,202.55
2002-2003
53,016.50
27,500.19
80,516.69
2003-2004
52,297.50
26,445.65
78,743.15
2004-2005
50,929.50
26,607.56
77,537.06
2005-2006
50,058.00
26,710.90
76,768.90
2006-2007
48,725.00
26,766.00
75,491.00
2007-2008
47,763.50
26,729.47
74,492.97
2008-2009
46,633.79
26,294.11
72,927.90
2009-2010
45,656.03
26,227.62
71,883.65
2010-2011
45,470.79
25,597.11
71,067.90
2011-2012
45,479.26
25,059.38
70,538.64
2012-2013
45,492.50
24,623.28
70,115.78
2013-2014
45,676.50
23,690.84
69,367.34
2014-2015*
50,998.00
22,989.28
73,987.28
2015-2016
50,886.00
22,837.61
73,723.61
Projected
2016-2017
50,926.00
22,625.30
73,551.30
2017-2018
51,049.00
22,432.93
73,481.93
2018-2019
51,078.00
22,658.63
73,736.63
2019-2020
51,260.00
22,245.65
73,505.65
2020-2021
51,455.00
22,121.52
73,576.52
Elementary FTE calculations starting in 2014-15 as per Ministry of Education
Memo 2014:SB19 to reflect the elimination of half-time register as a result of the
full implementation of Full Day Kindergarten
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2015 November 3
12:18 p.m. —3:07 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Trustee J. Bennett (Chair)
Association for Bright Children, C. Thammagonsa (+12:20)
Autism Ontario, B. Curry
Community Living Education Committee, S. Wilson
Easter Seals Society, A. Morse
Epilepsy Support Centre, B. Harvey
Children's Aid Society of London and Middlesex, M. Cvetkovich
Chippewas of the Thames, C. Dandies
FASD E.L.M.O., T. Grant
Thames Valley Children's Centre, J. Gritzan
Thames Valley Council of Home and School, J. Nuyens
Trustee R. Tisdale (+12:32)
VIEWS, J. Schaeffer
Vanier Children's Services, S. Moore
Visiting Trustee:
Trustee A. Morell
Regrets:
LDAO, W. Sanderson-Culley
OPACC, T. Smith
Trustee C. Goodall
Voice for Hearing Impaired Children, M. Barbeau
S. Builder, Superintendent of Special Education
D. Willaert, Learning Supervisor
T. Birch, Secondary Principal
D. Clarke, Secondary Principal
R. Lee, Elementary Principal
M. Chevalier, Elementary Principal
K. Aitken, Learning Support Services
1. CALL TO ORDER
Chair J. Bennett called the meeting to order at 12:18 p.m. in the London Room at the Education
Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion.
3. CONFLICTS OF INTEREST—none
4. MINUTES OF THE MEETINGS FROM 2015 OCTOBER 5 — The minutes were approved by motion.
5. BUSINESS ARISING FROM THE MINUTES OF 2015 OCTOBER 5
Item 10.0 — Correspondence (Re High Needs Amount Analysis)
Supt. S. Builder referred to the High Needs Amount Analysis (SEAC-1) for NDSB currently in year
two of the New Funding Model. It was noted that a true comparative analysis would not be available
until 2017-2018. It was agreed that Finance would provide an overview during the budget
presentation to ensure the funding model accurately reflects the needs of the Board.
Item 7.0 — Special Education Plan Review (Re Special Education Internal Audit)
As a follow-up to the previous meeting, Supt. Builder referred to the Special Education Internal Audit.
On motion, the committee moved in -camera at 12:31 p.m. to discuss personal matters and
reconvened in public session at 1:15 p.m.
Chair Bennett welcomed the new Association for Bright Children alternate, Christine Thammagonsa to
the meeting.
6. INSIGHT UPDATE
S. Builder provided an update on INSIGHT testing (Grade 4 Gifted Screening Process) that identifies
students who may move forward with formal identification and placement in either the Gifted class, or
the itinerant program. An overview of the revised timelines for the 2015-2016 school year included
the parent information letter and the consent letter.
7. SPECIAL EDUCATION PLAN REVIEW
A lengthy discussion by committee members including additions and revisions to Standard 2 and
Standard 3 of the Special Education Plan ensued. The committee compared both Standards with the
Ministry of Education Standards for School Boards Special Education Plans document.
ENews Sign -Up & New Email Address
K. Aitken referred to the new section for Special Education in the Sign -Up for E -News on the
Board's website, as well as the new email address for public input into the Board's Special
Education Plan.
8. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
Supt. Builder advised that draft parent engagement IEP resources are still a work in progress.
Feedback on the SEAC display used for parent engagement was requested. The display will be sent
for final printing once all logos have been submitted.
9. SPECIAL NEEDS STRATEGY UPDATE
A. Morse noted the plan for the integration of physiotherapy, occupational therapy, and speech-
language services for children and youth, from birth to adulthood on behalf of London/Middlesex and
Elgin & Oxford will be submitted to the Ministry on October 30, 2015.
A message was also communicated to the Elgin -Oxford; London -Middlesex Integrated Rehabilitation
Committee that coordinated services in some regions will begin sometime in November in a staged
approach.
A. Morse was acknowledged for her hard work and insight throughout the process as the Chair of
the Elgin -Oxford, London -Middlesex Integrated Rehabilitation Committee.
10. NUMBER OF STUDENTS BY EXCEPTIONALITY
Supt. Builder presented the Number of Students by Exceptionality and Grade (2012-2015) and the
Number of Students by Exceptionality and Gender (2014-2015).
11. CORRESPONDENCE
Correspondence was received from the Durham Catholic District School Board regarding Regulation
274 and its impact on students with special needs.
12. NEW BUSINESS
Supt. Builder extended best wishes to Learning Supervisor D. Willaert on her upcoming retirement.
13. FORUM: ASSOCIATION UPDATES
T. Grant advised that registration is still open for the FASD E.L.M.O. lunch and learn workshop with
Mary Cunningham.
14. FUTURE MEETING DATES
Tuesday, January 5, 12:15 p.m. — 3:00 p.m.
15. FUTURE AGENDA ITEMS
• Early Identification Needs (June)
• IEP Report Summary (Annually)
• Informal Suspension and Modified Day Data (ongoing)
• Special Education Advisory Committee Priorities (Standing Item)
• Creating a Survey for Gifted Program (D. Ensing)
• SIP Funding (TBD)
• BIPSA (M. Deman)
• Scoring Rubic (January)
16. ADJOURNMENT
The meeting adjourned at 3:07 p.m. by motion.
JOYCE BENNETT
CHAIRPERSON
REPORT OF THE BUDGET ADVISORY COMMITTEE
MEMBERS PRESENT
G. Hart (Chair) M. Reid
J. Skinner (+2:45) R. Tisdale (ex Officio)
Regrets: P. Schuyler, J. Todd
Non -Member Trustees Attending: A. Morell, J. Bennett
1. APPOVAL OF AGENDA
The agenda was approved by motion
2. CONFLICTS OF INTEREST— none declared
2015 November 10
2:34 p.m. — 3:57 p.m.
ADMINISTRATION AND OTHERS
C. Beal
M.
Moynihan
J. Pratt
S.
Macey
D. Munroe
K.
Wilkinson
J. Berkin
E.
Ng
B. Williams
B.
Sonier
V. Nielsen (+3:00)
3. OUTSTANDING TRUSTEE INITIATIVES FROM THE 2016-16 BUDGET PROCESS
a. Outstanding Trustee Initiatives
Superintendent C. Beal referred to the 2015-2016 Outstanding Trustee Initiatives report provided
with the agenda in advance of the meeting.
Through discussion it was confirmed that any outstanding trustee initiatives (listed as #3 to #8) could
be brought forward to the 2016-2017 budget process. Trustees would need to use the form
discussed under item 3.d. to bring forward their initiative or could choose to withdraw their initiatives
at their discretion.
b. Report on the A.P.P.L.E. Program
C. Beal referenced the A.P.P.L.E. Program report provided in advance of the meeting. C. Beal
reviewed the report describing the program and the additional staffing costs associated with the
program; transportation of students living outside of the attendance area is the responsibility of the
parent. Trustee Bennett further described the involvement of parents in the school/class through the
program.
Discussion considered student achievement outcomes for those students in the program. It was
noted EQAO results are bundled for all students in the school and not separated out for A.P.P.L.E.
students.
The program was identified as a grass-roots initiative not otherwise led by the Board. Similar interest
by parents from other communities has not been identified.
c. Report on the Lester B. Pearson School for the Arts
C. Beal referenced the report on the Lester B. Pearson School for the Arts provided in advance of
the meeting. C. Beal reviewed the report describing the program noting there are no additional
staffing costs; transportation of students living outside of the attendance area is the responsibility of
the parent.
The impact of Regulation 274 on hiring teachers with special qualifications was discussed.
The challenges of creating a similar school in other areas of the Board outside of the City of London
were highlighted. The issue of equitable program accessibility was discussed.
It was agreed that items discussed under 3.b and 3.c. required no further action.
d. Budget Discussion Template and Process
C. Beal referred to the 2016-2017 Budget Discussion Template form. The template was reviewed.
Suggested edits to the form were captured by Business Services Officer, J. Berkin.
It was suggested the form be used by both trustees and senior administration to identify budget
initiatives.
In terms of process, the following was identified: 1) trustees and senior administration are to bring
forward initiatives, using the form, to the next Planning and Priorities Advisory Committee, 2) the
Planning and Priorities Advisory Committee will prioritize initiatives, 3) through a Committee motion,
senior administration will be asked to research and report on the budget implications for a selection
of identified budget priorities.
Forms will be submitted to Financial Services by 2016 January 01.
4. GUIDING PRINCIPLES FOR 2016-17
The Guiding Principles document was reviewed (BAC -1). The following motion was moved and
CARRIED:
That the Guiding Principles for the Development of the Annual Thames Valley District
School Board Operation Budget for 2016-2017 be approved.
5. PRELIMINARY BUDGET ASSUMPTIONS FOR 2016-2017
The Preliminary Budget Assumptions for 2016-2017 were reviewed (BAC -2). Reference to the Budget
Advisory Committee in the document will be removed and replaced with the Planning and Priorities
Advisory Committee.
The following motion was moved and CARRIED:
That the Preliminary Budget Assumptions for 2016-2017, as amended, be approved.
6. ADDITIONAL ITEMS
Discussion considered the viability of creating multi-year budgets. Given the unpredictable nature of
revenues in the GSN and from EPOs it was suggested that budgeting into the future may not be
meaningful. The value of budgeting for multi-year projects, however, such as the mental health
strategy, IT infrastructure, and musical instruments was highlighted. There was a request that a report
be brought to the Planning and Priorities Advisory Committee during the budget process.
Senior administration was asked to bring forward a report on EPOS.
7. DATE AND TIME OF NEXT MEETING
The Budget Advisory Committee has been assumed under the Planning and Priorities Advisory
Committee. The initial meeting is set for February 9, 2016.
The decision to hold a Planning and Priorities Advisory Committee meeting on January 12, 2016 prior to
the Special Board meeting was referred to the Chair's Committee.
8. ADJOURNMENT
A motion to adjourn was moved and carried at 3:57 p.m.
RECOMMENDATIONS:
That the Guiding Principles for the Development of the Annual Thames Valley District
School Board Operation Budget for 2016-2017 be approved.
— That the Preliminary Budget Assumptions for 2016-2017, as amended, be approved.
G. Hart
Chairperson
2016-2017 Preliminary Budget
Preliminary Budget Assumptions and Process
Planning and Priorities Advisory Committee - November 10, 2015
"Ink iy
2016-2017 PRELIMINARY BUDGET ASSUMPTIONS AND PROCESS
The 2016-2017 budget reflects the Guiding Principles for the Development of the Thames Valley District School Board
Budget and begins with the preliminary budget assumptions, involves presentations by administration, allows for public
input, and provides for Trustee discussion and debate leading to Board approval and submission according to the Ministry
of Education timetable.
The Board's Strategic Plan will drive the 2016-2017 budget discussions which will support the Board's Strategic
Commitments and the Operating Plan goals, as well as the Board Improvement Plan for Student Achievement.
2016-2017 Preliminary Budget Assumptions
General
✓ Thames Valley District School Board will continue to enhance opportunities for students and improve student
learning consistent with the Board's mission, vision, strategic commitments and identified Board priorities.
✓ The impact of enrolment projections on revenues and expenses will be considered when making budget decisions.
✓ Constrained time lines for developing a compliant budget will be expected.
✓ Alignment of Ministry priorities with the Board's mission and vision will be evaluated before making resource
allocations.
Revenues
✓ The budget will be developed using the enrolment projections for 2016-2017.
✓ Provincial funding will be based on the 2016-2017 Grants for Student Needs.
✓ The effect of EPOS announced prior to budget approval will be included in the preliminary budget.
✓ Known sources of other revenues will be identified and included in the 2016-2017 budget.
Expenses
✓ Salaries will be based on contractual obligations, considering Ministry compensation constraints.
✓ Benefits will be based on projected costs and contractual obligations.
✓ Utilities will be based on projected rates.
✓ Transportation costs will be based on contractual agreements and service requirements.
✓ Expense categories requiring adjustments due to cost pressures outside of the Board's authority will be reviewed
by the Board.
✓ Program expenses will be aligned with the Board's mission, vision and strategic commitments.
Process
The Planning and Priorities Advisory Committee assists in the development of the 2016-2017 preliminary budget by
providing information, advice and liaison between Trustees and staff charged with the development of the annual budget.
Recommendations will be prepared for consideration by the Board. Public input will be sought and the Board will approve
the 2016-2017 budget for submission to the Ministry of Education by the required deadline.
We build each student's tomorrow, every day.
2016-2017 Preliminary Budget
Guiding Principles
Planning and Priorities Advisory Committee - November 10, 2015
V1,11 -4'
Guiding Principles for the Development of the Annual
Thames Valley District School Board Operational Budget
All budget reviews and deliberations will:
• Focus on the Thames Valley District School Board Strategic Plan as well as the Board Improvement Plan
for Student Achievement.
• Put the needs of students first.
• Recognize and encourage leadership in all its forms.
• Ensure that NDSB is a safe, positive learning and working environment.
• Inspire new ideas and promote innovation.
• Take responsibility for the students and resources entrusted to our care.
• Actively engage our students, staff, families and communities by operating in a transparent and open
manner.
• Ensure decisions reached are inclusive, fair and equitable.
We build each student's tomorrow, every day.
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2015 November 12
6:28 p.m. to 8:30 p.m.
MEMBERS ADMINISTRATION AND OTHERS
D. Parsons, Co -Chair
S. Gowdey, Co -Chair
S. Davis, Thames Valley Council of Home & School Associations
S. Thomson, Thames Valley Council of Home & School Associations
L. HOnsinger, Parent Member
T. Logtenberg, Parent Member
C. Schouw, Parent Member
L. Stephenson, Parent Member
A. Willsher, Parent Member
R. Tisdale, Trustee
C. Cordes, Thames Valley Administrator's Committee Elementary
M. Flumerfelt, Thames Valley Secondary School Administrators' Council
P. McKenzie, Superintendent
S. Kilbourn, Administrative Assistant
L. Abell, Corporate Services Assistant
Guests:
M. Moynihan, Superintendent
A. Blue, Learning Technology Coordinator
G. Davidson, Learning Technology Coordinator
L. Gonzalez, Parent Jeanne Sauve
1. CALL TO ORDER
Co -Chair S. Gowdey called the meeting to order at 6 28 p.m. in the Governor Simcoe Room of the
Education Centre.
2. CONFIRMATION OF AGENDA
The agenda, as amended, was approved by motion.
3. CONFLICTS OF INTEREST — none declared
4. MINUTES OF THE MEETING FROM 2015 October 8 - provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2015 October 8
a. www.ThinkAboutit.net (item #5.a)
Deferred.
b. Winter Symposium (item #5.b)
It was determined to postpone the planned Fall Symposium from November to Saturday,
February 6, 2016. The symposium was renamed to the Winter Symposium.
The Winter Symposium Committee will meet on Wednesday November 18, at 6:45 p.m. By show
of hands it was determined who was available to help on the Winter Symposium Committee. A
signup sheet was passed around. The parents from Montcalm SS will be invited to the meeting by
S. Gowdey. It was noted the Muslim Educators Council expressed interest in helping.
P. McKenzie advised that the original format will be followed; he described the interactive nature
of workshops noting presenters will take participants through an exercise that can be replicated
back in the school communities. The structure of the day will be built around bringing school
teams together. A very ambitious menu of options will be available for participants.
Additionally, the content from the Symposium will be placed on the Crowdicity platform to allow
participants to see all of the workshop content material. This will enable broader distribution and
reach parents who otherwise may not be able to attend.
Communication through the Thames Valley District School Board website has been started by
Public Affairs and Communication Supervisor, R. Hoffman. There is much support throughout the
Board for the Winter Symposium. Principals Cordes and Flumerfelt offered to share information
with their colleagues.
6. MEMBER UPDATES FROM TVDS13 REPRESENTATIVES
a. Director of Education
P. McKenzie provided an update on the current labour sanctions. Provincial agreements have
been struck with the Canadian Union of Public Employees (CUPE) and Elementary Teacher's
Federation of Ontario (ETFO). Subsequent to ratification, next steps will be shared with schools.
FA
b. Trustee
R. Tisdale advised that OSSTF labour sanctions continue to impact Thames Valley. Canadian
Union of Public Employees (CUPE) has lifted all sanctions.
The New Pupil Accommodation Policy and accompanying four Procedures are posted on the
website for public input. Three information nights will be held at the Thames Valley District
School Board, Education Centre in the Auditorium as follows:
November 17, 6:30 — 9:00 pm for school communities
November 18, 1:00 —4:00 pm for municipalities
November 19, 1:00 — 4:00 pm for community groups and organizations.
Public Concerns Policy and Resolving Public Concerns Procedure are posted on the website for
public input for 60 day until December 29, 2015.
R. Tisdale described changes to the Board Committee structure that will be in effect January
2016. The revised Board meeting schedule has been posted on the website. A Special Board
Meeting regarding the Elgin French Immersion situation is scheduled on Tuesday January 12,
2016 at 7:00 p.m.
The annual Inaugural meeting is scheduled for Tuesday December 8, 2015 at 7:00 p.m. in the
Board Room. An election for the new Chair and Vice Chair is on Tuesday December 1, 2015.
The Thames Valley Education Gala is on Friday November 27 at Bellamere Winery. All proceeds
are going to the Caring Fund.
R. Tisdale reported she recently attended the People for Education conference noting several
NDSB parents and staff members also attended the conference. R. Tisdale shared information
on a number of workshops she attended.
A call for two Oxford members and one Middlesex member will be put out in January. A community
representative is needed. The symposium would be a good time to ask for new members.
8. CORRESPONDENCE
a. 16`" Award of Distinction Celebration
A letter from Supt. K. Edgar was shared asking for a TVPIC member to be on the Award of
Distinction committee. The first meeting is on December 4, 2015 from 8:30 a.m. to 10:00 a.m. in
the Elgin Room at the Education Centre. The Award of Distinction submissions will be reviewed
on March 1, 2016, 8:30 a.m. to 4:00 p.m. and on March 2, 2016 from 8:30 a.m. to 1:00 p.m.
Co-chair D. Parsons volunteered to be on the committee.
b. TVPIC Communication
TVPIC is planning to send out a parent information newsletter the first of December.
9. FINANCIAL REPORT
TVPIC is continuing to work with Business Services on the budget reports to council.
Each school as defined by the Ministry of Education receives $500 in Parent Involvement funds. The
Board of Trustees ensures that every school, regardless of the Ministry definition, has $500 to
promote parent engagement such as Literacy nights. It is unknown how much TVPIC has received
from the Ministry.
10. NEW BUSINESS
a. Digital Citizenship
A presentation on Digital Citizenship was given by Supt. M. Moynihan, Learning Technology
Coordinators A. Blue and G. Davidson. A Digital Citizenship poster was distributed. The Digital
Citizenship presentation can be found under the Programs tab on the TVDSB website. The
program provides information for students, parents and staff about using technology safely,
effectively, ethically and responsibly.
In response to questions, Supt. Moynihan suggested promoting the Digital Citizenship initiative
through the TVPIC newsletter, Twitter and by word of mouth. Additional resources can be added
to the website.
A. Blue advised that inquiry based learning is used to prompt teenagers about how many hours
they should be using technology which will help to create awareness. The focus is with the
students. Teachers start to took at appropriate sharing in the intermediate grades. A suggestion
was made to begin the program in the primary grades.
b. Public Concern Procedure
P. McKenzie advised that a copy of the Public Concerns Policy and Resolving Public Concerns
Procedure is provided. It is posted for public input on the website until December 29.
All public input is taken to a Policy Working Committee (PWC) meeting. The PWC meets on the
last Tuesday of the month.
A suggested edit to the procedure was captured by P. McKenzie.
Trustee Tisdale clarified that trustees represent Thames Valley District School Board regardless
of the community from which they are elected. The Education Act is clear that the day to day
operations of the school is not the role of the trustees.
c. Call for Representation Steering Committee for School Council Financial Procedures
There has been a request for two TVPIC members and two School Council members to sit on a
Steering Committee for School Council Financial Procedures. There would five or six meetings a
year. School council members must be from schools that do fundraising. It was suggested the
Steering Committee include a school secretary and that the meetings not be held during working
hours.
d. Sharing of Information for Parents
S. Gowdey asked for clarification regarding the distribution of materials received from various
groups and organizations. It was noted the Board has a policy and procedure to address these
issues (i.e., Advertising Distribution of Political/Religious/Sectarian/Commercial and Non -
Commercial Material in Schools Policy and Procedure).
The Committee agreed to only share TVPIC and NDSB information. All other materials will go
to Public Affairs and Communication for their determination and distribution as appropriate.
e. French Symposium
S. Thomson shared highlights from a French Symposium she attended describing a workshop on
how to keep students in French despite having special needs.
11. COMMUNITY INVOLVEMENT UPDATES
a. Award of Distinction - discussed under item #8.a.
b. Active & Safe Routes to School — meeting is next week.
c. Community Partners — none
d. Education Week — none
e. Environmental Education Management — meeting is on November 27th
f. Public Affairs & Communication — usually meet in January
g. Think About It — none
h. Thames Valley Administrators' Committee — Elementary — Principal C. Cordes shared that
they are cautiously optimistic while waiting for things to unfold regarding the labour sanctions.
I. Thames Valley Secondary School Administrators' Council — Principal M. Flumerfelt was
welcomed.
Thames Valley Council of Home and School — S. Davis advised the next meeting is on
Monday November 23, in the cafeteria at the Education Centre. Learning Supervisors Scott
Armstrong and Sue Bruyns are working on programs that will be used on February 6, 2016.
12. FUTURE MEETING DATES
All meetings will be held in the Governor Simcoe Room at the Education Centre.
Thursday, January 14
06:30pm-08:30 pm
Thursday, February 11
06:30pm-08:30 pm
Thursday, March 10
06:30pm-08:30 pm
Thursday, April 14
06:30pm-08:30 pm
Thursday, May 12
06:30pm-08:30 pm
Thursday, June 9
06:30pm-08:30 pm
Committee members were reminded to RSVP Leanne or Sherry for each meeting
iRR111ll1l iWiTO4z1117_\Y114dJF�
• Fundraising FAQ's (May 2014)
Internal Audits (May 2013)
• Copyright
o Support Document for Parents (Future)
o Webinar (Future)
• Endorsement Policy (2015 June 11, item #5.a)
14. ADJOURNMENT
The meeting adjourned at 8:30 p.m. by motion.
RECOMMENDATIONS: None
D. PARSONS
CO-CHAIR
REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
M. Reid
R. Tisdale (Chair)
Regrets: A. Morell
1. CALL TO ORDER
R. Kent
R. Robertson (+4:00)
2015 November 13
3:00 - 5:03 p.m.
ADMINISTRATION AND OTHERS
J. Pratt
J. Berkin
C. Beal
P. Hearse
J. Knight
C. Dowding
S. Macey
C. Temple
The meeting was called to order by Chair Tisdale.
2 APPROVAL OF AGENDA
The agenda was approved by motion.
3 CONFLICTS OF INTEREST - none declared
4 REPORT OF 2015 OCTOBER 20 MEETING
For information only.
5 REVIEW OF THE AUDIT FOR THE FISCAL YEAR ENDED 2015 AUGUST 31
Chris Dowding, of Deloitte, thanked administration for their cooperation and confirmed that the
audit was executed as planned, and previously communicated. He advised that there were no
findings to communicate and there were no adjusted or unadjusted misstatements. Internal
controls tested and relied upon were Payroll, Operating Expenditures and Revenue. Ministry
of Education reporting requirements differ from Canadian public sector accounting standards
and, as such, are noted in Note 1 of the consolidated financial statements.
School cash receipts, Revenue from Ministry of Education and Municipal Government and
Expense Reports were identified as the areas of significant risk. All areas resulted in a
satisfactory conclusion. Areas of audit focus remained unchanged as cut-off of expenses and
salaries and benefits.
C. Dowding described the testing of accounting policies, management judgement and
accounting estimates. He referred to the audit strategy described in the engagement letter
dated May 13, 2015. Materiality was reviewed and work performed by non-member firms, with
respect to Southwestern Ontario Student Transportation Services (STS), was noted. It was
confirmed that there were no requested adjustments by staff.
2014-15 AUDITED FINANCIAL STATEMENTS
Superintendent Christine Beal reiterated C. Dowding's review of the audit, noting it was a very
smooth process and involved a balanced budget in compliance with Ministry of Education
financial requirements.
Supt. Beal reviewed the consolidated statements noting a "draft" designation until approved by
the Board. Thames Valley Education Foundation (TVEF), STS and School Generated Funds are
consolidated. The reporting is PSAB based with deferred capital contributions based on
requirements of Ministry regulation. The auditors opinion on the financial statements is
unqualified.
Supt. Beal noted an increase in cash and cash equivalent, and a decrease in receivables. She
described a decrease in capital deficit as the Board continues to pay down unfunded
construction. A review of how Ministry payments fund long term debt obligations was
provided.
Deferred revenue was reviewed and funding of employee future benefits was described.
Non-financial assets such as prepaid expenses and licenses were noted, and tangible capital
assets such as building and land were described.
Factors impacting 2014-15 revenue and expenses include three unpaid days for teachers and
the change to full-time status for the Full Day Kindergarten program.
Contractual obligations related to construction and natural gas costs were noted, and the
impact of recent OSSTF ratification on employee future benefit liability was mentioned.
Administration responded to questions of clarification.
The rationale for including TVEF in the statements was discussed.
The purchase of new transportation planning software explained an increase in assets for STS
Assoc. Director Pratt described the oversight that occurs at the Senior Administration level with
respect to the carry forward of school generated funds.
Financial Services Manager Sandra Macey advised that NDSB is compliant with Ministry of
Education reporting requirements and enveloping provisions of administration and governance
expenses.
She referred to a chart, Accumulated Surplus Appropriations, and described $57.SM available for
compliance. An operating accumulated surplus was highlighted, and internally appropriated
amounts were reviewed. It was noted that amounts for multi-purpose and committed capital
projects are brought forward only by Board motion. Just over $1M is to be brought forward
for 2016-17 and future years to support the ICT strategic plan.
Discussion regarding the capital deficit showed $23.4M appropriated toward Board supported
capital spending, with the likelihood that the remaining balance of $3.3M will be funded by the
2015-16 year end.
Manager Macey reviewed amounts to be brought forward as revised budget and revised budget
only as required. In total, $34M is internally appropriated and the total accumulated surplus is
$61.1M.
Deferred revenues, including EPO grants, were reviewed. It was noted that job action
contributed to unspent funds.
The following motions were moved and carried:
That the Audit Committee recommend to the Board the 2014-15 internal appropriations of
accumulated surplus available for compliance of $6,596,453 and $113,923 for Thames Valley
Education Foundation as outlined in Chart 1, be approved.
That the Audit Committee recommend to the Board that the 2014-15 Audited Financial
Statements be approved.
IN -CAMERA
The Committee moved in -camera at 4:19 p.m. It reconvened in public session at 4:54 p.m.
8. ADDITIONAL ITEMS - none
9. FUTURE MEETING DATES AND TIMES
Chair Tisdale described an Ad Hoc Committee review of the committee structure of the Board.
She explained the two full -membership committees of the Board; Program and School Services
Advisory and Planning and Priorities Advisory. As a result of the changes, and due to
committee meeting conflicts, Audit Committee meetings will be moving to the 2"" Tuesday of
the month. Availability was discussed and it was agreed that the meeting start time will
change to 3:30 p.m.
The next meeting is scheduled for 2016 January 12 at 3:30 p.m.
10. ADJOURNMENT
A motion to adjourn was approved at 5:03 p.m.
RECOMMENDATIONS:
That the 2014-15 internal appropriations of accumulated surplus available for compliance of
$6,596,453 and $113,923 for Thames Valley Education Foundation as outlined in Chart 1, be
approved.
That the 2014-15 Audited Financial Statements be approved.
RUTH TISDALE
Chairperson
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
MEMBERS
P. Schuyler (Chair)
J. Bennett, Trustee
B. McKinnon, Trustee
C. Kechego, Chippewa of the Thames
C. Thomas, Munsee-Delaware Nation
C. Doxtator, Oneida Nation of the Thames
S. Doxtator, Oneida Nation of the Thames (-4:55)
Regrets:
B. Summers, Oneida Nation of the Thames
D. Grosbeck, Chippewas of the Thames
2015 November 17
3:02 p.m. to 5:05 p.m.
ADMINISTRATION AND OTHERS
P. McKenzie, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
J. Hill, FNMI Learning Coordinator
S. McGahey -Albert, FNMI Education Advisor
M. Ferdinand, Coa3roixSdmdCarwig&SooalWakSovi�es
L. Abell, Corporate Services Assistant
R. Hart, Principal B. Davison S.S.
M. Macdonald, Principal SDCI
D. Chisholm, Vice Principal Saunders S.S.
M. Deeb, Principal H.B.Beal S.S. (+3z9)
R. Oakley -Law, Delaware Central P.S.
L. Williams, Principal Lambeth P.S.
J. Wood, Research and Assessment Associate
Guests:
M. Deman, Superintendent of Student Achievement
S. Suvajac, Student Trustee
D. Pasic, Head of Business, H.B. Beal SS (-3:50)
L. Nicholas, Retired FNAC member (-3:50)
1. CALL TO ORDER
The meeting convened at 3:02 p.m. at H.B. Beal Secondary School, 525 Dundas Street, London.
2. APPROVAL OF AGENDA —The agenda, as amended, was approved on motion.
3. CONFLICTS OF INTEREST — none declared
4. REPORT OF MEETING- 2015 OCTOBER 20— provided for information.
5. BUSINESS ARISING FROM MINUTES
Chair P. Schuyler asked for feedback regarding a statement to be read before Thames Valley District
School Board meetings. It was suggested that statements used by the University of Western Ontario
and other school boards be used as a guideline. Trustee Schuyler asked that further input be emailed
to himself, Supt. McKenzie, P. Skinner. S. McGahey -Albert, or to J. Hill. The intent is to have a
prepared statement for the Thames Valley District School Board (NDSB) Inaugural meeting on 2015
December 8.
6. PROGRAM SPOTLIGHT
a. Martin Aboriginal Education Initiative
Saunders Vice Principal D. Chisholm shared information about the Martin Aboriginal Education
Initiative. D. Chisholm distributed copies of Accounting Mentoring for Aboriginal Students.
It is a mentoring initiative between various accounting firms and schools across Canada.
Approximately 60 schools are involved to help foster and support FNMI students through
pursuing their goals in secondary school and the transition to post -secondary studies. This is the
third year for the program at Saunders.
b. Aboriginal Youth Entrepreneurship Program (H.B.Beal)
D. Pasic, Head of Business at H.B. Beal S.S. was introduced to present the Aboriginal Youth
Entrepreneurship Program. The curriculum in this program is First Nations based. There is a
dedicated classroom and a welcoming learning space. Currently there are eight mentors, five of
which are First Nation. Thirteen First Nations courses are offered.
In response to a question regarding an elementary connection, D. Pasic advised the information
will be shared at the Learning Support Teachers (LST) meeting at H.B. Beal S.S. in December. A
suggestion was made to use First Nations languages in promotional materials.
7. LEARNING SUPPORT SERVICES UPDATE
a. Board Improvement Plan/School Improvement Road Maps
Supt. M. Deman shared the Board Improvement Plan for Student Achievement 2015-2016
focusing on how it looks in the school context. The importance of using student outcome data to
drive areas for improvement was highlighted. The alignment with the FNMI plan and the four
strategic priorities of Numeracy, Culture of Learning and Innovation, the Secondary Experience
and Information Technology Infrastructure were identified.
Supt. McKenzie, P. Skinner, J. Hill and S.McGahey-Albert facilitated table groups to discuss
school improvement plans with Principals sharing information regarding the work being done in
their schools. Following the group work, individuals were invited to reflect on and share their
personal perspectives around student success. This information will be compiled and shared at
future FNAC meetings.
Supt. McKenzie offered he hopes to facilitate similar information and sharing sessions regarding
student success in each of the First Nation communities. S. McGahey -Albert provided a handout
of upcoming events related to Learning Support Services.
b. EQAO Data Report — Deferred to a later date.
8. PRINCIPALS' UPDATE
P. Schuyler referred to each of the written reports provided by the school committees in advance of
the meeting. See FNMI 1 to FNMI 6.
9. COMMUNITY UPDATE
a. Chippewas of the Thames First Nation -Deferred.
b. Munsee-Delaware Nation
C. Thomas provided an update of the attendance incentive program thanking schools for sending
in the information. The importance of having students getting a parental signature was
highlighted. To date four incentive cheques have been given out.
c. Oneida Nation of the Thames - Deferred.
10. ADDITIONAL ITEMS
L. Nicholas, Munsee Delaware Nation was recognized for his years of service and dedication to
students. He is admired for his work with the community. Individuals shared reflections and
memories. L. Nicholas extended his gratitude to the Board and the communities for the many
successes that have taken place in the last 20 years.
11. FUTURE MEETING DATES
There is not a meeting in December.
2016 January 19
12016 February 16
2016 March 22
12016 April 19
2016 May 17
2016 June 22
Saunders Secondary School
Chippewas of the Thames
N'Amerind Friendship Centre
Lambeth PS
Oneida Nation of the Thames
Strathroy District Collegiate Institute
12. ADJOURNMENT
The meeting adjourned at 5:05 p.m. by motion.
Recommendations: None
P. Schuyler
Committee Chair
B. Davison Secondary School
J 785 Trafalgar Street, London, Ontario N5Z 1 E6
Telephone: (519) 452-2880 Fax: (519) 452-2899
Web site: www.tvdsb.on.ca/davison
Richard Hart, B.A., B.Ed., M.Sc.Ed., Principal - Melanie Seifert., B.A, B.Ed., M.Ed., Vice -Principal
Carrie Rogers, First Nations Counsellor
Report to First Nations Advisory Council
Date: Wednesday, November 11,
2015
Transition Meetings and Timelines:
FNMI 1
As a result of ongoing, job sanctions, we have had very little opportunity to meet with teaching
staff to discuss transition supports for students. We received word on Monday, November 2,
that small, focused discussions regarding individual students could resume around supports
for special -education students.
Some of our First Nation students have continued to receive supports since the beginning of
the school year around areas of developing their reading skills, attendance supports, financial,
as well as social emotional supports.
We are currently in the process of submitting an application for Learning Enhancement funds
in order to put additional programming around assisting students with the formation of positive
relationships and positive connections with their learning environment. We are hoping to
develop a series of activities and/or workshops that would be ongoing on a monthly basis
throughout the year.
Initiatives to Support Students in their Learning:
During the last week of November and the first week in December, 143 grade 11 /12 students
will be out on work experience placements. The work placement is generally associated with
their technology class. However, some students may be seeking a placement related to an
academic area of study. Davison staff members encourage students to seek different
opportunities each semester. It is our hope through these experiences that students will
develop an appreciation for the work world and make decisions about the types of occupations
they may wish to pursue after they graduate from Davison. We are fortunate that each work
experience session usually turns into a part-time job for a number of our students.
Cultural Initiatives:
Ms. K. Alexander NAC201 class is involved in a class trip to Ska-Nah-Doht Longwoods
Conservation Area for a tour of the village and a medicine walk through the forest.
Ms. K. Alexander attended Peggy Janicki's presentations from the Reconciliation through
Indigenous Ed. workshop.
Importance Dates:
• November 11: Mid -semester reports (class mark only) to be submitted to the main office only at
this time.
• November 11: Remembrance Day assembly, held during period 2.
• November 23 till December 4: Work Experience for gr.11/12 students
Sincerely,
P ql�<A
Principal
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
;�- H.B. Beal Secondary School
Bea°
525 Dundas Street Phone: 519452-2700 www.tvdsb.ca/beal.cfm
W
London, Ontario Fax: 519-452-2729 Email: bealC&tvdsb.on.ca
A cm tlluy ut educa 11111 antl traIIII ICJ N5B 1 W5
Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal
Mr. Matthew Bradacs, B.A., B.Ed., M.Ed., Vice -Principal
Ms. Christine Sharpe, B.A., B.Ed., M.Ed., Vice -Principal
Ms. Tammy Vacante, B.A., B.Ed., M.A., Vice -Principal
Report to First Nations Advisory Council
November 2015
TRANSITION MEETINGS AND TIMELINES
- working with Danny Kennedy to visit our grade 11/12 FNMI students to talk about pathways to
postsecondary
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
- October 22nd and 23rd several staff members from Beal, and NDSB, attended a conference in
Stratford hosted by Peggy Janicki, an FNMI educator from BC. This was an interactive workshop
where Peggy provided some historical background information specific to First Nations in BC; she
walked the group through a guided role playing activity for the remainder of the day which
emphasizes traditional knowledge and ways of being from pre -contact through to present day,
including experiences of Residential School, and consequent effects. An extremely effective and
emotional activity, it provided a powerful platform for students and educators to empathize with
this experience, and it is done in a very accessible way in hopes that this is brought to
classrooms throughout the country. We are working to roll this out both within our school, and
possibly provide the same opportunity for other NDSB staff.
CULTURAL INITIATIVES
Beal is participating in the Indigenous Arts Project through NDSB. Two classes have been
chosen to participate, the NAC101 (grade 9 art), and NAC201 (grade 10 Native Studies). We are
working with a local artist from Chippewa of the Thames, Nancy Deleary, on two related projects;
Nancy has visited these classes several times to both share her artistic skills, and to help guide
the students through this project. The first is to create a mural at the Pond Mills Outdoor
Education Center that incorporates a traditional Woodland border, and a message about the
importance of water to Indigenous cultures and the environment. The second is to create a mixed
media installation that illustrates different versions of traditional Creation Stories; this will be
installed permanently at Beal, with a copy on permanent display at Pond Mills. Media Services is
helping to facilitate these logistics.
ON-GOING INITIATVES
- 4th R Peer mentoring continues (great turnout, usually have 20+ students attending).
- Lunch and Learn continues to be hosted by Rhonda Doxtator twice a month.
FUTURE DATES
Wednesday November 18th Awards Assembly
Thursday November 19th School Council 7pm
Friday November 20th PA Day
December 11th Snowfest Concert 7:30pm
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
FNMI 2
FNMI 3
DELAWARE CENTRAL PUBLIC SCHOOL )lilt
14 Osborne Street,
P.O.Box 36, Delaware, ON
NOL LE0
(519) 652-5371
www.tvdsb.ca/Delaware[entral.cfm
Delaware Central Public School
FNAC Report: November, 2015
Transition Meetings and Timelines:
We are in the planning stages for grade 6 transitions. In early December, we will be hosting a "fun day"
with the grade 6 students from Standing Stone and Delaware Central.
• December 10 Rhonda Doxtator will take our First Nation students to SDCI for a tour.
Initiatives to Support Students in Their Learning:
Mable Doxtator (Oneida Student Advocate) has completed the training at Middlesex -London Health unit
and we have started our weekly Cooking Club sessions for FNMI and non-FNMI students. This year we will
run it as an 8 week course, and cycle through a new group each time. We are putting Cooking Club
"graduates" from last year into leadership positions this year. Some of these students will also be
preparing food for our upcoming snack program.
We will be applying for Go Girls and Game On (Big Brothers / Big Sisters Peer Mentoring Program)
Cultural Initiatives:
• Intermediate Students are planning another Social for the end of the Month
• Fourth R Peer Mentoring is continuing
• Monthly character assemblies are based on Seven Grandfather Teachings (Respect, Honesty, Courage,
Love, Wisdom, Truth, Humility) We have held two assemblies so far.
Calendar of Events:
November 19—Camp Celtic Information Night (grad trip)
Dec. 10 — SDCI tour
Thames Valley District School Board &Ch Sruden4 every day www.tvdsb.ca
Report to First Nations Advisory Council- November, 2015
Transition Meetinqs and Timelines:
➢ Grade 6 to 7 transition
• Grade 8 Students to visit Standing Stone on
November 19, 2015 to answer questions about
Lambeth Public School
• Meeting to discuss Student Activity Days for Grade 6
Initiatives to Support Students in their Learninq
➢ Resource Support — Literacy and Numeracy
Class Reviews- Early Identification and Intervention strategies
Cultural Initiatives
➢ Fourth R- Cultural Connection to Social Skills support
w►LVA l[I
Saunders Secondary School
941 Viscount Road, London, Ontario N6K 11-15
Telephone: (519) 452-2770 • Fax: (519) 452-2799
REPORT to FIRST NATIONS ADVISORY COUNCIL
Saunders Secondary School
Nov.17,2015
TRANSITION MEETINGS AND TIME LINES
Learning Support Teacher (LST) Breakfast
On Nov. 19th, we're hosting our annual Learning Support Teacher (LST) breakfast.
This is a great opportunity for our elementary LSTs to learn about the diversity of our
course offerings and any new programs and initiatives for the upcoming school year.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
• FNSST
The mid-term report cards are scheduled to be released on Nov. 19th. The marks
and attendance data will be used to identify students who require extra assistance
over the course of the second half of the semester. In addition, we will identify
students who may qualify for credit recovery for the half -credit courses that were
completed on Nov. 10th.
Addition of Two New Continuous Entry Classes
At the end of October, Saunders Secondary School was awarded two additional
teaching lines due to the unexpected increase in secondary school enrollment across
the board and our school. As a result, we determined the most effective use of these
lines was to create continuous entry classes. Students can work on a select group of
new courses or complete credit recovery opportunities.
FNMI 5
Thames Valley District School Board P4 6"4v, .4P.Q" eoNtw"ff# website; www.tvdsb.on.ca
5 p/' N"'1
Saunders Secondary School
941 Viscount Road, London, Ontario N6K 1 H5
Telephone: (519) 452-2770 • Fax: (519) 452.2799
CULTURAL INITIATIVES
• Paul Martin Accounting Mentoring Program
The kick-off event for the Martin Aboriginal Education Initiative (MAEI) was held at
Saunders S. S. on Nov. 16'" The four student candidates and their families learned
about the program and met some of the KPMG staff involved.
IMPORTANT DATES:
Nov.10/15
Nov.11/15
-
Nov.
19/15 -
Nov.
20/15 -
Nov.
25/15 -
Dec.
2/15 -
Dec.
10 & 11/15 -
Term 1 Ends
Remembrance Day
Mid -Term Report Cards Distributed
P.A. Day
School Council Meeting
Music Night
Dance Show
Thames Valley District School Board J4 &", 44WW$r e0urvrttt ary website: w Avdsb.on.ca
rTjw FNMI 6
_ Strathroy District Collegiate Institute
Report to First Nations Advisory Council
Strathroy District Collegiate Institute
2015 November 17
Transitions
• 4th R Leadership Training has been completed with a group of our
senior students. We had 27 attendees at our first mentorship
program meeting and we have continued to have a good turnout on
subsequent Mondays.
• On the morning of Thursday, December 10 we will be hosting our
annual grade 8 tours for students and staff- the first step in our
registration process for 2016/17.
Initiatives to Support Students in their Learning
• The N'Amerind Student Awards have been extended to include SDCI this
year. We have submitted nomination forms/packages for 9 of our students
from last year, representing 23 different subject areas.
• The first progress reports for our Native Studies program reflect a good
beginning with a class average in the 60's. For students who aren't
currently being successful, attendance is the greatest contributing factor.
• Mid-term reports are to be distributed November 25`n
Cultural Initiatives
• Metis artist, Christi Belcourt, has rescheduled her Skype visit with us for the
week of Nov. 26tH
• First Nations culture and history is being incorporated in a variety of subject
areas e.g. Hospitality is hosting an FNMI Foods/Culture day, Green
Industries is growing sage, a Law class has invited a Residential Schools
survivor to visit the class, a Civics class has smudged and will continue to
explore FNMI culture.
361 Second St., Tel: 519-245-2680 Fax: 519-245-5498
Strathroy, ON N7G 418 Email: strathroy@tvdsb.on.ca
We build each student's tomorrow, every day.
REPORT OF THE CHAIR'S COMMITTEE
hJAW&I-14:iy
J. Bennett B. McKinnon
M. Reid R. Tisdale (Chair)
2015 November 17
12:18 p.m. — 2:05 p.m.
ADMINISTRATION AND OTHERS
L. Elliott B. Williams
J. Pratt (+12:30, -12:42)
J. Knight (+12:30, -12:42)
1. APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. REVIEW AND APPROVAL OF 2015 NOVEMBER 24 BOARD AGENDAS
The agendas for the 2015 November 24 in -camera and public Board meetings were reviewed
and revised.
4. CORRESPONDENCE
Chair R. Tisdale reported on correspondence received from the City of St. Thomas regarding a
motion of Council encouraging NDSB to make every effort possible to ensure that City of St.
Thomas students remain in City schools. The letter is to be attached to the 2014 November 24
Board agenda under Correspondence.
5. UPCOMING EVENTWINITIATIVES
System events and initiatives are scheduled as follows:
• Thames Valley Education Foundation Gala, Let It Snow— November 27
• ChairNice Chair Elections — December 1
• West Oaks F. I. P.S. Rededication — December 4
• Inaugural — December 8
• OPSBA Public Education Symposium (PES) - January 28-30, 2016
• Westfield P.S. Official Opening - February 19, 2016
• Annandale P.S. Official Opening - February 19, 2016
• South Ridge P.S. Rededication - February 19, 2016
• 25 Year Employee Recognition Reception —April 4, 2016
6. TRUSTEE HONORARIUM CALCULATION AND POLICY PROCEDURE
Associate Director J. Pratt and Manager J. Knight joined the meeting to report on the trustee
honorarium calculation and policy and procedure.
Administration currently is developing a policy and procedure related to the trustee honorarium.
Discussion centered on the calculation portion that is based on the average daily student
enrolment for the previous year. J. Pratt was asked to determine the impact of compensation
restraints on honoraria. Information will come back to the Chair's Committee.
ACTING VICE PRINCIPAL TIMELINES
Director Elliott reported on Vice Principal placements requesting that trustees be notified of the
changes in advance of the December 15 Board meeting. It was agreed that notification be sent
to Trustees the morning of December 1 regarding the changes with the understanding trustees
could contact Supervisory Officers (SOs) if they had any questions. SOs also will be asked to be
available at 6:30 p.m., prior to the Board meeting, that day.
On motion the committee moved in camera at 12:45 p.m. to discuss personal matters reconvening in
public session at 12:55 p.m.
8. HOLIDAY VIDEO MESSAGE
Director Elliott reported the holiday video message this year will be produced by the students of
Oakridge Secondary School. Filming will take place December 7, 11:00 to 12:30 p.m.; the new
Board Chair is invited to participate.
9. SCHEDULE OF FUTURE CHAIR'S COMMITTEE MEETINGS
The initial meetings of the 2015-2016 Chair's Committee were confirmed for 2015 December 2 at
12:00 p.m., and December 9 at 3 p.m. The 2016 meeting schedule is to be established at those
meetings.
10. OTHER BUSINESS
a. Inaugural Meeting
The agenda for the inaugural meeting was discussed.
b. Joint Liaison Committee Meeting Follow
Discussion centered on follow up from the Joint Liaison Committee Meeting with the City of
London and the London Catholic District School Board held 2015 November 6.
It was determined joint meetings with the co -terminus Board may be valuable in the future.
Director Elliott was asked to follow up with the LCDSB Director in this regard.
It was further recognized that future Joint Liaison Committee meetings should include all
three parties rather than the City meeting with each Board separately.
Discussion ensued regarding the City of London Strategic Plan as it relates the development
of a neighbourhood school strategy. Chair Tisdale offered to follow up with LCDSB Chair B.
Hall to formulate a response.
On motion the committee moved in camera at 1:22 p.m. to discuss personal matters reconvening
in public session at 1:26 p.m.
c. Planning and Priorities Advisory Meeting in January
It was determined that a Planning and Priorities Advisory Committee meeting be scheduled
to follow the Special Meeting of the Board on 2016 January 12. It is anticipated an in -
camera meeting will be held prior to the Board meeting.
d. Audit Committee Meeting
Beginning January 2016 the Audit Committee will meet each 2n° Tuesday of the month at
3:30 p.m.
e. Schedule of Board Meetings
Director Elliott was asked to have a media release go out with the new Board meeting
schedule in order to advise the system of the changes.
f. MPP Meetings
Discussion revisited the value of hosting MPP meetings. It was agreed that Administrative
Assistant, Trustees Office Ms. S. Pullam be asked to send out an email to MPPs to
determine if there is an interest to meet.
g. Ministry Memo
Director Elliott provided for information a memo from the Assistant Deputy Minister,
Financial Policy and Business Division dated 2015 November 10. The memo outlines new
communication protocols for major capital investments. The correspondence will be sent
out to trustees through Ms. S. Pullam. Follow up with the Ministry through PCODE and
OPSBA was discussed.
11. DATE AND TIME OF NEXT MEETING
The next meetings of the Chair's Committee were scheduled as follows:
December 2, 12 p.m.
December 9, 3 p.m.
12. ADJOURNMENT
The meeting adjourned at 2:05 p.m. by motion.
RECOMMENDATIONS: None
RUTH TISDALE
Chairperson