9/22/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2015 September 22, 7:07 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2015 September 22 in the Board Room at the Education Centre,
meeting in public session at 7:07 p.m. The following were in attendance:
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:07 p.m.
2. /3.0 CANADA
The meeting was opened with the playing of O Canada.
4. APPROVAL OF AGENDA
1 The agenda was approved on motion of Trustee J. Todd, seconded by Trustee M. Reid.
5. OFFICIAL RECORD — no report
6. RECOGNITIONS — none
7. CONFLICTS OF INTEREST — none declared
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott invited Associate Director V. Nielsen to explain the process and requirements
parents and community members must follow prior to volunteering in schools. Associate Director
Nielsen explained the requirements include principal approval, the completion of the Vulnerable
Sector Screening check and participation in the Ontario Accessibility Disabilities Act (OADA) training.
In addition, volunteers supervising athletics must have concussion protocol training and complete the
Ontario Physical Education Safety Guidelines (OPHEA) volunteer coaching application form.
In response to a question, Associate Director Nielsen confirmed that during the current work -to -rule
job sanctions, extra -curricular activities scheduled on Wednesdays, may be moved to other days of
the week.
10. ADMINISTRATIVE PRESENTATIONS
a. Innovation in Thames Valley District School Board
Supt. P. McKenzie and Learning Coordinator, Rick Pardo presented information on the innovation
initiative in Thames Valley District School Board including the framework for the work. Examples
of fostering a culture of innovation in the classroom and across all levels of the organization were
provided.
TRUSTEES
ADMINISTRATION AND OTHERS
R. Tisdale (Chair)
S. Polhill
L. Elliott
P. McKenzie
J. Bennett
M. Reid
V. Nielsen
M. Moynihan
R. Campbell
P. Schuyler
J. Pratt
S. Powell
H. Goddeeris
J. Skinner
C. Beal
B. Sonier
C. Goodall
S. Suvajac
S. Builder
K. Wilkinson
P. Jaffe
J. Todd
R. Culhane
B. Williams
B. McKinnon
M. Deman
R. Hoffman
A. Morell
Guests:
K. Edgar
L. Abell
R. Pardo
L. Griffith -Jones
D. Macpherson
Absent: K. Bushell
1. CALL TO ORDER
Board Chair R. Tisdale called the meeting to order at 7:07 p.m.
2. /3.0 CANADA
The meeting was opened with the playing of O Canada.
4. APPROVAL OF AGENDA
1 The agenda was approved on motion of Trustee J. Todd, seconded by Trustee M. Reid.
5. OFFICIAL RECORD — no report
6. RECOGNITIONS — none
7. CONFLICTS OF INTEREST — none declared
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott invited Associate Director V. Nielsen to explain the process and requirements
parents and community members must follow prior to volunteering in schools. Associate Director
Nielsen explained the requirements include principal approval, the completion of the Vulnerable
Sector Screening check and participation in the Ontario Accessibility Disabilities Act (OADA) training.
In addition, volunteers supervising athletics must have concussion protocol training and complete the
Ontario Physical Education Safety Guidelines (OPHEA) volunteer coaching application form.
In response to a question, Associate Director Nielsen confirmed that during the current work -to -rule
job sanctions, extra -curricular activities scheduled on Wednesdays, may be moved to other days of
the week.
10. ADMINISTRATIVE PRESENTATIONS
a. Innovation in Thames Valley District School Board
Supt. P. McKenzie and Learning Coordinator, Rick Pardo presented information on the innovation
initiative in Thames Valley District School Board including the framework for the work. Examples
of fostering a culture of innovation in the classroom and across all levels of the organization were
provided.
2015 September 22 ... 2
11. MINUTES OF THE 2015 SEPTEMBER 8 REGULAR BOARD MEETING
a. Confirmation of Minutes
The minutes of the 2015 September 8 Regular Board Meeting was adopted on motion of Trustee
M. Reid, seconded by Trustee A. Morrell.
b. Business Arising from the Minutes
i. Item 11.c — Administrative Presentations - International Education Update
Director Elliott provided enrolment numbers for International students enrolled in Thames
Valley. The number of refugee students registered in Thames Valley District School Board is
127; 44 are secondary students and 83 are elementary students. This includes 15 new
students as of September 8, 2015.
ii. Item 10.a/b —Public Input— Health and Physical Education Curriculum
Trustee Reid provided comments regarding item 10.a/b — Public Input — Health and Physical
Education Curriculum. The comments are included in the minutes by motion as noted under
item #19.
"I'd like to respond to the public input session we held two weeks ago for those
opposed to the new Sex Ed curriculum. The presentations were a real example of
homophobia, veiled attacks on the LGBT community, our teachers and our staff. I
would be doing a disservice to our community if I remain silent on what was
presented.
I want to make clear that I do not wish to engage in a motion in response to the
public input we received, I do not believe what we heard warrants a motion as
curriculum is beyond our jurisdiction and is set by the Province. However, if my
colleagues around this horseshoe did feel the need to take an official stance, I would
be completely in support of the new curriculum, because I feel it brings a level of
understanding and information that has been lacking for far too long. My only great
regret with this curriculum is that the provincial government did not have the political
fortitude to implement these changes 5 years ago when they were originally
proposed.
The fact that the curriculum was last updated when I was in Grade 6, in 1998 is
alarming. The world has changed in 17 years and issues such as internet safety, use
of cell phones and the very composition of the Canadian household have evolved
since that time. As a member of the LGBT community myself, I can tell you that in
1998, the gay community continued to be locked in the closet afraid to be public and
you rarely saw gay individuals on TV, unless it was news reports such as Matthew
Shepard being gay bashed and dying in a Colorado hospital on October 12, 1998.
The world has changed, and it is time to recognize that we do not want to go back to
a time when our gay students and members of our community lived in fear at every
turn and were treated like second class citizens. Individuals that could not adopt
children, could not get married and gay students that could not even bring their
partners to a prom without getting an injunction from the courts. It has taken a long
time to change the culture of our society and become a more just, diverse and
accepting place to work and live and its time our curriculum reflected that.
During the presentations we heard some sharp language aimed at Transgendered
and Intersex persons. I want to say to members of these communities, you deserve
to feel welcomed and safe in our school environments. One of our commitments as a
School Board is to Embrace Diversity, and one of the central reasons I became a
Trustee for the Thames Valley District School Board is because we have been
leaders in supporting vulnerable and often overlooked populations. I am committed to
continuing to work with our supportive administration and trustees to continue to build
on our changing school cultures that ensure that all students feel safe, secure and
accepted.
If there is a way for us to educate and help students understand our diversity in an
informed way, this could go a long way to end bullying because we will start to
2015 September 22... 3
celebrate our differences instead of focusing on them in a negative way. This is
particularly true with the LGBT community. Egale did a study a couple years ago and
found that 9 out of 10 LGBT youth are bullied and 3 out of 10 have attempted suicide.
We are at a pivotal turning point to help change hearts and minds in our schools and
help ensure all students are educated, safe and accepted.
Edward Keenan of the Toronto Star summarized the sex ed debate recently and
stated that The objectors are right in pointing out that values are being taught in the
sex ed curriculum. But they are not the values that guide personal sexual decisions.
They are instead the ones that underpin the framework of Canadian society. The
values at stake are mutual tolerance and respect for each other's dignity and
humanity.
I want to thank the administration for the work that you have done on this and wish
you the best as we implement this new curriculum going forward. You have my full
support.
Thank you.
iii. Item 15.b— Reports From Committees —Policy Working Committee, 2015 June 23
Trustee Todd referred to item 7.b Partnerships and Sponsorships Policy and Procedure. It was
clarified that the Equity and Inclusive Education (EIE) sub -committee does not have final
approval for policy and procedure, rather policies and procedures are reviewed by committee
before they move forward to the Policy Working Committee.
iv. Item 15.c —Reports From Committees —Chair's Committee, 2015 September 1
Trustee Todd referred to item 8, Pupil Accommodation Review Guideline (PARG) Review. It
was clarified that the new and revised policies and procedures in this regard will go through the
standard process and will include public input and review by the Policy Working Committee for
recommendation to the Board.
12. STUDENT TRUSTEES' UPDATE
Student Trustees S. Suvajac and H. Goddeeris reported they are attending the Ontario Student
Trustee's Association Fall General Meeting from October 1 st to 4th. The Student Advisory Council
Meeting will be on October 14th with a focus on how to better support the learning of all students in
Thames Valley District School Board.
13. REPORTS FROM THE ADMINISTRATION
a. Multi -Year Strategic Plan — Year End Review Annual Operational Plan, 2014-2015
Director Elliott reported on the Multi -Year Strategic Plan — Year End Review Annual Operational
Plan, 2014-2015 (Item 13.a). Senior Team was commended for their work. The Annual Operating
Plan has been posted on the website. A draft operating plan for 2015-2016 will be brought to the
Board by the end of November.
Director Elliott responded to questions regarding student input into the development of the I.T.
Strategic Plan; initiatives related to the secondary school student experience; communication of
program choices for elementary students entering grade nine; and indicators of student
achievement.
In response to a question about the use of google apps, Supt. M. Moynihan confirmed that Google
Apps is available to staff and students. Go TVDSB is a new domain that was launched this year for
students and staff to engage and collaborate. In the first two weeks of school, there were 10,000
users.
Supt. K. Edgar provided an update about the Reframing Our Responses sessions.
2015 September 22 ... 4
b. Elgin County Elementary French Immersion Attendance Area Review
Supt. D. Macpherson reported on the process and timelines to be used for the Elgin County
Elementary French Immersion Attendance Area Review (Item 13.b). The Attendance Area Review
(AAR) for the French Immersion (FI) program in Elgin County was approved by Board on 2015
May 12. This AAR will review the attendance area of Pierre Elliott Trudeau FI PS to alleviate
accommodation pressure for the 2016-2017 school year. A proposed consultation process was
presented.
Supt. Macpherson clarified the purposes of the meetings and the process for seeking volunteers
for the School Representative Committee. The role of the community members will be made clear.
The Capital Planning Committee will support the Attendance Area Review Committee (ARRC).
There was a request from Trustees that options for the attendance areas be presented to the
community for their consideration and feedback.
Chair Tisdale confirmed that the area Trustees are invited to attend the AAR information meeting
and the school meetings. All of the Trustees will have an opportunity to review the report when it
comes to Board before a decision is made.
14. REPORTS FROM COMMITTEES
a. Thames Valley Parent Involvement Committee, 2015 September 10
Chair Tisdale referred to the written report of the Thames Valley Parent Involvement Committee
(Item 14.a.) provided to Trustees in advance of the Board meeting. Chair Tisdale highlighted that
the Parent Involvement Symposium is confirmed for Saturday November 7, 2015. She
encouraged trustees and the public to follow TYPIC through twitter @ThamesValleyPIC.
The following recommendations were moved by Trustee J. Bennett, seconded by Trustee P. Jaffe
and CARRIED.
That Cathy Blokker, Tyler Logtenberg, Loretta Honsinger and Adrian Willsher
be appointed as new parent members to the Thames Valley Involvement
Committee.
That Sharon Gowdey, Dana Parsons, Sarah Thomson, Leslie Stephenson,
Colette Schouw and Sheena Davis be reappointed as parent members to the
Thames Valley Parent Involvement Committee.
b. Special Education Advisory Committee 2015 September 14
Trustee J. Bennett referred to the written Report of the Special Education Advisory Committee
(Item 14.b.) distributed to Trustees at the Board meeting.
The following recommendation was moved by Trustee Bennett, seconded by Trustee Todd and
CARRIED.
That in accordance with Board Bylaw 10.4, the Association for Bright Children
be granted absence from five sequential meetings of the Special Education
Advisory Committee as a result of extreme and extenuating circumstances.
c. Chair's Committee, 2015 September 15
Trustee B. McKinnon referred to the written report of the Chair's Committee (Item 14.c.) provided
to Trustees in advance of the meeting.
Trustee McKinnon highlighted the Capital Planning Coordinating Committee Inservice meeting on
October 6, 2015; all Trustees were encouraged to attend. He advised the Director's Annual
Report is moving to an electronic version; there will be a small number of copies printed.
Trustee McKinnon further reported the Pupil Accommodation Review Guideline (PARG)
information sessions were scheduled as follows:
November 17, 2015 — 6:30 p.m. to 9:00 p.m. for school communities
November 18, 2015 —1:00 p.m. to 4:00 p.m. for municipalities
2015 September 22... 5
November 19, 2015 —1:00 p.m. to 4:00 p.m. for community groups and organizations
Trustee McKinnon advised of the change in practice relating to the closure of 100% bused
schools during inclement weather. Associate Director Pratt clarified procedures with respect to
staff attendance at their assigned school during inclement weather.
The following recommendation was moved by Trustee McKinnon, seconded by Trustee Bennett
and CARRIED:
That Thames Valley District School Board be a member of the Ontario Student
Trustees' Association and remit the membership fee in the amount of
$3,392.76.
d. Committee of the Whole —In Camera, 2015 September 22
Trustee MacKinnon advised the Committee of the Whole met in -camera from 5:02 p.m. to
6:22 p.m. Confidential negotiation matters and personal matters were discussed in accordance
with the Education Act. No conflicts of interest were declared. There were no recommendations.
15. COMMUNICATIONS
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA) UPDATE
Chair Tisdale reported the OPSBA Board of Directors meeting is scheduled for Friday September
25 and Saturday September 26. Trustee Hart and Chair Tisdale will attend.
Chair Tisdale advised that the OPSBA Board of Directors continues to work with the Ministry of
Education to change the definition of a graduate student to be inclusive of all learning pathways.
Currently the definition does not include the achievements of special needs students.
She further reported health and safety audits will be conducted by the Ministry of Labour in
November and December. Further, there will be a report on Ontario Regulation 44498 which
deals with the disposition of school properties with a recommendation it be changed from 90 days
to 180 days and a potential change to limit exceptions on the fair market value.
Chair Tisdale noted OPSBA is looking to improve the Priorities Action Plan for 2015-2016. It will
be sent out to trustees for input and feedback.
Trustee G. Hart reported the OPSBA Regional meeting is scheduled for 2015 October 24.
b. Oneida Nation Of The Thames Letter of Appointment
Chair Tisdale referred to the letter of correspondence from Oneida Nation Of The Thames.
The following recommendation was moved by Trustee Morell, seconded by Trustee Reid and
CARRIED.
That Sue Doxtator, Carolyn Doxtator and Bette Summers be appointed as the
Oneida Nation of The Thames representatives on The First Nations Advisory
Committee for the 2015-2016 term.
c. Oneida Nation Of The Thames Letter of Appointment
Deferred.
16. NOTICE OF MOTION — none
17. MOTION — NOTICE OF WHICH HAS BEEN GIVEN — none
18. ADDITIONAL ITEMS — none
2015 September 22 ... 6
19. QUESTIONS/COMMENTS BY MEMBERS
The following motion was moved by Trustee S. Polhill, seconded by Trustee Jaffe and CARRIED.
That with Trustee Reid's permission, his comments regarding Public Input -
Ontario Health and Physical Education Curriculum (Item 11.b) - Business Arising
from Minutes be spread upon the minutes of the 2015 September 22 Regular Board
Meeting.
Trustee Reid voiced his appreciation of fellow Trustees and provided his permission.
20. ADJOURNMENT
The meeting adjourned at 9:02 p.m. on motion of Trustee Todd, seconded by Trustee Jaffe.
Confirmed:
Chairperson
2015 September 22 ... 7
SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 SEPTEMBER 22
- That Cathy Blokker, Tyler Logtenberg, Loretta Honsinger and Adrian Willsher be appointed as new
parent members to the Thames Valley Parent Involvement Committee.
- That Sharon Gowdey, Dana Parsons, Sarah Thomson, Leslie Stephenson, Colette Schouw and
Sheena Davis be reappointed as parent members to the Thames Valley Parent Involvement
Committee.
- That in accordance with Board Bylaw 10.4, the Association for Bright Children be granted absence
from five sequential meetings of the Special Education Advisory Committee as a result of extreme
and extenuating circumstances.
- That Thames Valley District School Board be a member of the Ontario Student Trustees' Association
and remit the membership fee in the amount of $3.392.76.
- That Sue Doxtator, Carolyn Doxtator and Bette Summers be appointed as the Oneida Nation of The
Thames representatives on The First Nations Advisory Committee for the 2015-2016 term.
- That with Trustee Reid's permission, his comments regarding Public Input — Ontario Health and
Physical Education Curriculum (Item 11.b) - Business Arising from Minutes be spread within the
minutes of the 2015 September 22 Regular Board Meeting.
N
Date of2015 September 22
Meeting:
Item # 13.a.
D1BTRICT.SCHQQL BOARD
REPORT TO: BOARD
QPublic F-1 In Camera
COMMITTEE F—] Public F—] In Camera
PRESENTED FOR APPROVAL
SUBMITTED BY: Laura Elliott, Director of Education SIGNATURE:
SUBJECT: Multi-Year:Strategic Plan: Year; End Review AnnualOperational Plan. >2014 - 2045
:
RECOMMENDATION:
Purpose
Content
To provide a year-end review of the Annual Operating Plan 2014 — 2015.
Senior Administration, together with staff and other stakeholders, identified specific goals and
strategies to meet the commitments in the TVDSB's Multi -Year Strategic Plan found on the Board's
website at httr)://www.tvdsb.ca/welcome.cfm?subr)aae=277471
The strategic actions identified in the Annual Operating Plan 2014-15, described new projects and
initiatives. A mid -year review was conducted with senior administration, and a report was taken to the
Board on April 28, 2015 where advice for the 2015-16 plan was also requested.
2014-15 Annual ODeratina Plan — Accomplishments
Senior administration completed a year-end review of the goals identified in the plan. Some of these
accomplishments are outlined in Appendix A.
Considerations for the 2015-16 School Year
The following provides a summary of the discussion from the April 28, 2015 Board meeting regarding
the commitments and actions that might be considered for the 2015-16 school year:
• Provide a mid -year report on targets and outcomes of student achievement — what are the
indicators of student achievement? Where do students go when they graduate?
• Continue to celebrate achievement in all schools
• Promote Thames Valley as a destination of choice
• Consider how technology may be used to enhance student learning
• Providing educational experiences that are truly focused on students and their interests
• Revisit high school credits and impact on students as well as budget
• Continue to embrace diversity and inclusion — e.g. supporting our FNMI students, GSA's
• Support innovation in all areas of our work
• Gathering input and feedback from the community around planning and program
implementation
We build each student's tomorrow, every day
Four Prioritv Areas for 2015-16
The following four priority areas for 2015-16 are based on advice provided by the Board, data collected
from 2014-15 programs and initiatives, as well as feedback received from staff, students,
parents/guardians, and community members. Additionally, many of the programs and services
initiated in 2014-15 will continue this school year either as expanded programs or through deeper
implementation.
1. Developing a culture of learning and innovation
2. Looking Ahead: the secondary school experience
3. Numeracy, K-12
4. Implementation of Information Technology Strategic Plan
A draft Annual Operating Plan for 2015-16 will be brought to the Board this fall.
Cost/Savings
Timeline
Appendices Appendix A — Year End Review of Annual Operating Plan 2014 — 2015
Relation to Commitments:
0 Putting students first.
0 Recognizing and encouraging leadership in all its
forms.
0 Ensuring safe, positive learning and working
environments.
0 Actively engaging our students, staff, families and communities.
0 Being inclusive, fair, and equitable.
0 Inspiring new ideas and promoting innovation.
0 Taking responsibility for the students and resources entrusted to our care.
APPENDIX A
YEAR END REVIEW OF ANNUAL OPERATING PLAN
2014-2015
As leaders in public education, we commit to putting the needs of the students first.
Improving the reading ability of struggling students - Improvement in DRA levels were
achieved for grades 1 and 2 students in OFIP schools. Qualitative data from teachers
indicated improved instructional practice in their support of students. Eighteen schools
will be supported in 2015-16.
Increase student and staff learning in math instruction — Pre and post data indicates
improved teacher mindset regarding pedagogical knowledge; improved student
achievement; and improved mindset of students towards math; participation in PCODE
provincial math initiative — developing resources to support students
• Foster a school culture where all students can be successful — Multi -disciplinary teams
from every elementary school came together in mandatory professional learning
sessions, and commitments were made; tracking mechanism was developed for
informal suspensions and modified days — data will be used to inform next steps for
2015-16
• Improved programming for students with a learning disability — a new early
identification tool was developed and piloted in 7 schools — electronic version will be
piloted in 2015-16; two new TOSA positions created to support students and 160
individual student support skills sessions were held; professional learning sessions for
educators to develop their capacity to support students with a learning disability;
Empower Pilot Program expanded to three more Assistive Technology classes, with
additional expansion considered for 2015-16; collaboration established with Learning
Disabilities Association Ontario
• Continued implementation of Learning for All — multiple opportunities for professional
learning on the principles; resources developed for staff on tools to support students
• Begin the implementation of career/life planning for students — myBlueprint used in all
secondary schools during registration period; guidance staff professional learning;
implementation will continue in 2015-16 (job action impacted implementation)
Renew and improve alternative education programming — results of Alternative
Education Review was presented to the Board in December 2014; improved student
engagement noted in some alt sites (N'Amerind); improved access to programming at
some 'home' schools; limited student and parent participation in programs — continued
work is required in this area; tracking credit completion rates at alt sites
Support students who present with a concussion — new Board Policy and Procedure
completed Jan. 2015; training materials developed and distributed to schools
As leaders in public education, we commit to recognizing and encouraging leadership in all its
forms.
• Enhance teacher instructional practice — professional learning for Instructional Coaches
on impact of emotional intelligence on the coach -classroom teacher relationship
completed
• Development of performance appraisal process, and pilot mentorship program for
Early Childhood Educators (ECEs) — task was completed; pilot in spring 2015 completed
and implementation in fall 2015
• Development of French Language acquisition for ECEs — delayed until fall 2015 due to
funding issues with community partner
• Professional learning for instrumental music teachers —completed; positive anecdotal
feedback from teachers regarding their practice and student learning
• Leadership development programs and initiatives reviewed — Revisions to Progressive
Discipline Policy and Procedure; Promotional Practices Review to be completed in fall
2015 for implementation in December 2015; increased participation and waitlists in
LEAD programs
As leaders in public education, we commit to ensuring safe, positive learning and working
environments.
Create and maintain clean, safe schools —joint in-service with elementary principals
and union stewards with positive feedback; greater number of issues addressed jointly
(e.g. TPA, discipline, personnel issues)
Promote mental health and staff well being — capacity building of HR staff; Mental
Health in the Workplace Committee to be started in fall 2015; Violence in the Workplace
survey questions to all employees developed and administered — results will be used for
full survey in 2016
As leaders in public education, we commit to inspiring new ideas and promoting innovation.
• Development of an innovation strategy— forum conducted for secondary school teams
in October 2014, board office staff in May 2015; formation of an Innovation Steering
Committee; pilot Crowdicity software in spring 2015
Support inquiry based FDK programming to grade 2 students — professional learning
for 6 school teams and 2 PFLC teams — deepened understanding of use of D2L for
collaboration
• Use of Google Apps for Education (CAFE) by students and staff — staff in 121/160
schools participated in GAFE professional learning; purchase of mobile devices exceeded
desktop purchases; transition of several school libraries to Learning Commons; Google
Summit in November 2015
As leaders in public education, we commit to taking responsibility for the students and resources
entrusted to our care.
• Implementation of Cashless School (online payment system) in schools — secondary
participation rate is 44% - June 2015; phase two to continue in 2015-16 as job action
impeded implementation
• Industry leading practices used in school-based internal audits — increased number of
audits (7 -10 + from 2013-14); work will continue to increase number of audits as well as
quality assurance of audits
• Documentation of budget development process — draft document has been developed
and will be piloted in 2015-16
• Improve the efficient and effective operation of school facilities — new work order
system implemented which include inspection logs — piloted successfully in 6 schools;
additional logs will be implemented in electronic format in 2015-16; tablet technology
implemented successfully in pilot zone, with remaining zones receiving hardware in fall
2015; natural gas usage for vehicles measured and analyzed; training program fully
implemented for new staff; floor finishes and equipment testing by Product Review
Committee; development of new Building Automation System initiated with 17 interval
gas metres installed through pilot project
• Improve facility accommodation and program options for students — feedback
obtained by secondary administrators on program offerings and Secondary Planning
Document developed; funding for Bishop Townshend received by MOE; $3.45M
received by MOE on School Renewal and School Condition grants based on application
to MOE; 4 school properties sold; construction projects at 8 schools, with 2 underway
and 1 deferred
Improve the management of board and school records - business case developed for
electronic document management system; enhanced capabilities to access, search and
retrieve documents; on-site record management support provided to 20 schools
• Improve internal and external communications through CASL compliance — Board
Independent Procedure completed; online payment process for transcripts completed
September 2015; search capabilities on website for Board policies and procedures
As leaders in public education, we commit to actively engaging our students, staff, families and
communities.
• Enhance First Nations, Metis and Inuit (FNMI) parent engagement — community
celebration was organized at the Oneida Community Centre for 100 parents from First
Nations and urban communities; 20 Educational Assistants visited N'Amerind
Friendship Centre; 10 secondary Principals visited our 3 First Nations communities;
student voice initiatives in several schools, and presentation made to senior
administration on FNMI student voice
• Development of international education strategy — student recruitment strategy
developed resulting in 40% more international students over previous year; target
markets identified and travel to China, Korea, Taiwan, Japan and Vietnam for recruiting
students; international agent agreement and application process developed; 22 agent
agreements signed; homestay RFP completed and vendor selected; hosted
international student and staff groups in NDSB (Vietnam, China); collaboration projects
with Western University, Brescia, King's, and Fanshawe
'M
DISTRICT SCHOOL BOARD
REPORT TO: BOARD X Public
COMMITTEE Public
PRESENTED FOR
APPROVAL
SUBMITTED BY: Kevin Bushell, Executive Officer
Facility Services and Capital Planning
In Camera
In Camera
SIGNATURE:
Date of 2015 September 22
Meeting:
Item #: 13.b.
ELGIN COUNTY ELEMENTARY FRENCH IMMER
SUBJECT SION,ATT'ENDANCE'AREA REVIEW
Purpose To share information concerning the process and timelines to be used for the Attendance Area
Review (AAR) of the elementary French Immersion (FI) program offered in Elgin County.
Content On 2015 May 12, the Board approved and directed administration to conduct an AAR for the FI
program in Elgin County. This AAR will review the attendance area of Pierre Elliott Trudeau FI
Public School in order to alleviate accommodation pressure for the 2016-2017 school year.
Senior Administration continues to support the membership of Pierre Elliott Trudeau FI Public
School and Port Stanley Public School in the attendance area review process.
Following past practice, the proposed consultation process is outlined below:
September 21-25
Principal(s) seek volunteers for the School Representative
Committee(s).
September 28
Selection and notification of committee members
October 07
AAR Information meeting - members of the Planning department
and Capital Planning Coordinating Committee (CPCC) share and
present the rationale for the Senior Administrative proposed
recommendation and attendance areas, as well as other options,
and allow dialoque with Schools Representative Committees.
Dates TBD by
School(s) Representative Committee(s) hold a school community
each Committee
meeting to share and present the AAR Information to gather the
(October 14)
feedback from each school community and create a report.
October 19
Schools) Representative Committee(s) Report deadline to be
received by CPCC.
October 27
AAR Report to the Board (includes Senior Administrative rationale
and recommendations, submitted School(s) reports) and request
that the report to be tabled to allow for public input.
November 13
Submission deadline to request public input to the Board (by noon).
November 24
Public input to the Board.
December 15
Board debate / decision.
We build each student's tomorrow, every day
Cost/Savings N/A
Timeline As outlined above.
Appendices N/A
Relation to Commitments:
0 Putting students first. ❑x Actively engaging our students, staff, families and communities.
❑ Recognizing and encouraging leadership in all its forms. ❑ Being inclusive, fair, and equitable.
n Ensuring safe, positive learning and working environments. ❑ Inspiring new ideas and promoting innovation.
❑x Taking responsibility for the students and resources entrusted to our care.
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE (TVPIC)
2015 September 10
6:30 p.m. to 8:00 p.m.
MEMBERS
S. Gowdey, Co -Chair
D. Parsons, Co -Chair
S. Davis, Thames Valley Council of Home & School Associations
L. Stephenson, Parent Member
R. Tisdale, Trustee
J. Copeland, Thames Valley Secondary School Administrators' Council
P. McKenzie, Superintendent
Regrets:,
S. Thomson, Thames Valley Council of Home & School Associations
C. Schouw, Parent Member
M. Boyce, Parent Member
ADMINISTRATION AND OTHERS
B. Williams, Supervisor, Corporate Services
L. Abell, Administrative Assistant, Corporate Services
H. Gerrits, Manager, Early Years
S. Kilbourn, Administrative Assistant, LSS
Guests:
C. Blokker
L. Honsinger
T. Logtenberg
A. Willsher
1. CALL TO ORDER
Co -Chair D. Parsons called the meeting to order at 6:30 p.m. in the Governor Simcoe Room of the
Education Centre. Parent members standing for appointment to TVPIC were welcomed.
2. CONFIRMATION OF AGENDA
The agenda as amended was approved by motion.
3. CONFLICTS OF INTEREST — none declared
4. MINUTES OF THE MEETING FROM 2015 June 11 - provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2015 June 11
a. www.ThinkAboutit.net (item #11.c)
S. Gowdey presented for discussion the request for funding from the Think About It Committee to
cover the cost of printing 5,000 copies of the Think About It booklet for distribution to grade 6
through 8 students in Thames Valley District School Board (TVDSB). The cost of printing was
identified as $1,853.29. The booklets provide information on relationships, youth brain
development, and substance misuse and are intended to be a resource for parents.
Discussion considered the distribution of the booklet through schools and whether the content
had been vetted through TVDSB program staff. Supt. P. McKenzie offered to bring information
back to the next meeting.
The committee was supportive of the request; the decision to fund the project is pending program
staff approval of the content.
b. Fall Symposium (item #8)
Plans for the fall symposium were discussed. The date of the event was confirmed as Saturday,
November 7. Director Elliott is confirmed to attend. S. Kilbourn has been asked to research
possible locations; the goal is to have each school represented. There was a suggestion to host
the event at one of the tech emphasis high schools, such as Montcalm.
S. Kilbourn offered to send principals a 'save the date' notice for the event.
The following individuals volunteered to be on the Fall Symposium Planning Committee: R.
Tisdale, S. Davis, P. McKenzie, D. Parsons, and S. Gowdey. It was suggested that someone
from Public Affairs also sit on the committee. Any parent wishing to become involved in the
planning of the event is welcomed to participate on the committee.
6. MEMBER UPDATE FROM TVDSB REPRESENTATIVES
a. Director of Education
Supt. P. McKenzie reported on the four identified priorities for 2015-2016 — culture for innovation,
the secondary school experience, numeracy, and the IT strategic plan. In addition, he noted
improving classroom practice through Leadership Inquiry and enhancing parent engagement
continues to be a focus. He described initiatives undertaken over the summer to ensure
administrators have resources and up to date information aimed at helping them to improve
parent engagement.
P. McKenzie reported on the new parent portal and launch of the new Student Transportation
Services (STS) website(httr)://www.mvbiovellowbus.ca/).
The introduction of the new Health and Physical Education curriculum was described. There was
a suggestion it may be a topic for the fall symposium.
P. McKenzie advised negotiations with ETFO and CUPE continue noting both are engaged in
work -to -rule job action.
P. McKenzie referenced the policies and procedures for which public input currently is being
sought. D. Parsons advised there is a process in place to remind School Council chairs to share
calls for public input with their parent members.
S. Davis provided feedback on the value of My Blue Print for students; it was noted the role out of
the career/educational planning tool was in the early stages. There was a suggestion it may be a
good break out session for the fall symposium.
b. Trustee
Trustee R. Tisdale reflected on the growing culture of innovation in TVDSB inviting people to take
smart risks.
R. Tisdale reported on the new Pupil Accommodation Review Guidelines noting there will be a
process in place to gather public input. The accommodation review process will be different than
in the past.
R. Tisdale described the work of an Ad Hoc Committee aimed at reviewing the Board committee
and reporting structures.
R. Tisdale referenced the new Health and Physical Education curriculum. The importance of
parents speaking to their principal with any concerns was highlighted. The availability of
resources on the new curriculum through the Ministry website was discussed. Information may
be found on: www.edu.gov.on.ca/eng/curriculum/elementary/health.html.
R. Tisdale advised Trustees are considering ways they may enhance connections with School
Councils and Home and School Associations. The importance and value of both groups was
emphasized. R. Tisdale requested that members be mindful of using the term "School Councils"
as opposed to "Parent Councils" noting School Councils are inclusive of school staff and
administrators as well as parents. J. Copeland offered to bring this message back to the next
TVSSAC meeting. Members agreed this was an important message to share with their School
Councils.
7. MEMBERSHIP
D. Parsons reported on behalf of the Membership Committee. The following recommendations were
moved and CARRIED:
That Cathy Blokker, Tyler Logtenberg, Loretta Honsinger, and Adrian Willsher be
appointed as new parent members to the Thames Valley Parent Involvement Committee.
That Sharon Gowdey, Dana Parsons, Sarah Thomson, Leslie Stephenson, Colette Schouw,
and Sheena Davis be reappointed as parent members to the Thames Valley Parent
Involvement Committee.
S. Thomson and S. Davis sit on TVPIC as appointed representatives of the Thames Valley Council of
Home and School Associations.
D. Parsons reported on the resignation of Community Member representative D. Jutzi from the Elgin
St. Thomas Health Unit. D. Parsons advised she will post and distribute an application for community
representation. All members were encouraged to share the application with community members
they believed to be a good fit for TVPIC.
Supt. P. McKenzie was asked to follow up with the Thames Valley Administrator's Committee
Elementary (TVACE) with a request they appoint an elementary school principal to the committee.
8. CORRESPONDENCE
S. Gowdey reported on correspondence received inviting TVPIC members to participate in a focus
group aimed at the strategic review of the TVDSB's Public Affairs and Community Relations (PACR)
department.
The Centre of Excellence for Public Sector Marketing (CEPSM) has been engaged by TVDSB to
conduct this review of the Board's communication efforts in order to strengthen the way it
communicates both internally and externally. The goal of the review is to develop a coordinated
approach towards establishing exemplary practices, utilizing existing and new communication
channels, developing priorities and processes, and to ensure that the Board has a thoughtful and
timely approach towards all of its communication efforts.
Members of TVPIC are invited to attend; the focus group can accommodate a group of 6-8 people.
S. Gowdey offered to forward information about the date as it becomes available. It was suggested
that organizers be made aware that an evening session would facilitate the participation of parents
otherwise employed during the day.
S. Gowdey further reported the Environmental Education and Management Committee is seeking
TVPIC representation on their committee. The committee meets 5 times during the year at 8:45 a.m.
Members were asked to contact S. Gowdey if interested. C. Schouw and S. Gowdey sat, on this
committee last year.
9. FINANCIAL REPORT
D. Parsons presented the preliminary financial report as of 2015 August 31.
Highlighted were the use of the PRO grants and Parent Involvement Funds (PIF) by parent groups.
Preliminary figures suggested that 57% of the PRO grants were used, while only. 29% of the PIF
funds were accessed. There was a suggestion these figures be used as indicators of parent
engagement each year. It was noted the PIF funds were used equally between elementary and
secondary schools.
The importance of increasing awareness of the funds and how they may be accessed was
acknowledged suggesting it may be a good topic for the fall symposium.
S. Kilbourne advised she has provided school administrators with information regarding the process
and the up-to-date required forms. S. Kilbourne is available as a resource to help schools with the
application process.
10. NEW BUSINESS
S. Gowdey invited members to submit information concerning upcoming events so that they may be
posted to the TYPIC webpage.
D. Parsons reported on the increase use of twitter to engage parents. School Councils and members
were encouraged to follow @thamesvalleypic and to use #tvpic in their tweets.
11. COMMUNITY INVOLVEMENT UPDATES
a. Award of Distinction - none
b. Active & Safe Routes to School - none
c. Community Partners - none
d. Education Week — none
e. Environmental Education Management - none
f. Public Affairs & Communication — none
g. Think About It — none
h. Thames Valley Administrators' Committee — Elementary - none
i. Thames Valley Secondary School Administrators' Council -none
Principal J. Copeland reported on a new parent mailer pilot project aimed at improving
communication with parents through email.
j. Thames Valley Council of Home and School Associations - none
12. FUTURE MEETING DATES
All meetings will be held in the Governor
Simcoe Room at the Education Centre.
Thursday, October 8
06:30pm-08:30 pm
Thursday, November 12
06:30pm-08:30 pm
Thursday, January 14
06:30pm-08:30 pm
Thursday, February 11
06:30pm-08:30 pm
Thursday, March 10
06:30pm-08:30 pm
Thursday, April 14
06:30pm-08:30 pm
Thursday, May 12
06:30pm-08:30 pm
Thursday, June 9
06:30pm-08:30 pm
13. FUTURE AGENDA ITEMS
• Fundraising FAQ's (May 2014)
• Internal Audits (May 2013)
• Copyright
o Support Document for Parents (Future)
o Webinar (Future)
• Media Awareness Training (R. Hoffman)(2015 May 14, item #9.0)
• Endorsement Policy (2015 June 11, item #5.a)
14. ADJOURNMENT
The meeting adjourned at 8:00 p.m. by motion.
RECOMMENDATIONS:
That Cathy Blokker, Tyler Logtenberg, Loretta Honsinger, and Adrian Willsher be appointed as
new parent members to the Thames Valley Parent Involvement Committee.
- That Sharon Gowdey, Dana Parsons, Sarah Thomson, Leslie Stephenson, Colette Schouw,
and Sheena Davis be reappointed as parent members to the Thames Valley Parent
Involvement Committee.
S.GOWDEY & D. PARSONS
CO-CHAIRS
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2015 September 14
6:35 p.m. —8:45 p.m.
MEMBERS ADMINISTRATION AND OTHERS
Trustee J. Bennett (Chair)
Autism Ontario, B. Curry
Easter Seals Society, A. Morse
Epilepsy Support Centre, BJ. McCall
Children's Aid Society of London and Middlesex, M. Cvetkovich
Chippewas of the Thames, C. Dendias
FASD E.L.M.O., T. Grant
LDAO, B. Wyuldyka
OPACC, T. Smith
Thames Valley Council of Home and School, J. Nuyens
Thames Valley Children's Centre, J. Gritzan
Trustee R. Tisdale
VIEWS, J. Schaeffer
Vanier Children's Services, S. Moore
Voice for Hearing Impaired Children, M. Barbeau
Regrets:
Association for Bright Children, D. Ensing/C. Haskett
Epilepsy Support Centre, B. Harvey
Community Living Education Committee, S. Wilson
Absent: C. Goodall
S. Builder, Superintendent of Special Education
D. Willaert, Learning Supervisor
D. Clark, Secondary Principal
T. Birch, Secondary Principal
R. Lee, Elementary Principal
M. Chevalier, Elementary Principal
K. Aitken, Learning Support Services
1. CALL TO ORDER
Chair J. Bennett called the meeting to order at 6:35 p.m. in the London Room at the Education
Centre. She welcomed Superintendent of Student Achievement Sheila Builder who assumed the
Special Education portfolio.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion.
Chair Bennett referred to an email received by D. Ensing of the Association for Bright Children
requesting consideration be granted in accordance with Board Bylaw 10.4. He noted that health-
related circumstances have and will continue to prevent himself and his alternate C. Haskett from
attending SEAC meetings over the next few months. The following recommendation was moved by
M. Barbeau, seconded by T. Grant:
That in accordance with Board Bylaw 10.4, the Association for Bright Children be granted
absence from five sequential meetings of the Special Education Advisory Committee as a
result of extreme and extenuating circumstances.
3. CONFLICTS OF INTEREST — none
4. MINUTES OF THE MEETINGS FROM 2015 JUNE 15
Learning Supervisor D. Willaert shared both Individual Education Plan Resource Guides that will be
shared at the system level over the next few months. Professional learning sessions will be
scheduled at a later date. Additional feedback was provided.
5. BUSINESS ARISING FROM THE MINUTES OF 2015 JUNE 16— none
6. SPECIAL EDUCATION PLAN UPDATE
Supt. S. Builder provided a brief overview of the Special Education Plan on the Board's website. It
was agreed that the committee will review each Standard throughout the school year.
7. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
S. Builder advised that she and D. Willaert met with individuals representing the Fetal Alcohol
Spectrum Disorder London chapter to look at ways to collaboratively work together with TVDSB to
support students. It was agreed that a sub -committee would be established. Volunteers are needed
to serve on the committee.
The committee briefly discussed SEAC priorities for the 2015-2016 school year. The list from the
2014 September 9 meeting minutes was reviewed.
Item 8.0 — 2014 September 9 Special Education Advisory Committee Meeting Minutes
• Transitions/Student Voice (promoting student achievement) — invite Student Trustees to attend
the 2014 October 6 SEAC meeting.
• Review versus Input
o Where does the committee come into the process?
o What is the advising capacity of SEAC?
• Parent Engagement — how does one bring parent concerns to SEAC
o Is there a common theme?
• Self -Identification — status updates from the department and the role of SEAC;
• Increasing SEAC awareness — what the committee can/cannot do; and
• Bring Association identified issues forward to address with the Committee.
The committee will determine its priorities at the next meeting.
8. SPECIAL NEEDS STRATEGY UPDATE
A. Morse provided a comprehensive update regarding the Special Needs Strategy (Item "A") including
information relating to the Coordinated Services Plan and the Integrated Rehabilitation Model.
Implementation is scheduled for November.
9. CORRESPONDENCE
Correspondence was received from Durham District School Board and The Ministry of Education in
response to Regulation 274; and the Wellington Catholic District School Board regarding concerns
schools face in meeting the needs of students with Fetal Alcohol Spectrum Disorder (FASD) and
Regulation 274.
Chair Bennett referred to the 2015 Annual Coaching to Inclusion Conference on October 22 at the
Best Western Stoneridge Inn London. The registration deadline is October 16. Interested members
are to contact K. Aitken. Funding options will be considered.
10. NEW BUSINESS
It was noted that the Thames Valley Parent Involvement Committee symposium will be held on
November 7. It was agreed that SEAC continue to participate in the event by providing parent
resources for distribution.
11. FORUM: ASSOCIATION UPDATES
T. Smith presented an overview of Ontario Parents Advocating for Children with Cancer. The
presentation is available on the Board's website:
httD://www.tvdsb. ca/files/filesystem/2015%20Fetal%20Alcohol%20SDectrum%20Disorder%20SEAC. Ddf
LDALR — Learning Disabilities Association of London Region will host a Parent Advocacy Workshop
on October 24. Further information is available at:
httD://www. Idalondon.ca/news-events/2015/8/31 /parent-advocacv-workshop
FASD E.L.M.O. held a roundtable discussion on July 7 to engage with service ' providers and
advocates affected by FASD. Disappointment was expressed as education was not a topic; however,
it was communicated that another date will be set for broader input. Further information is available
at:
httr)://www.children.aov.on.ca/htdocs/Enalish/documents/topicslsr)ecialneeds/fasd/FASD Roundtable
Reaort.Ddf
Easter Seals has launched Easter Seals Kids at School website (education.easterseals.org) where
parents of children with physical disabilities can find information on school -related issues. A. Morse
was congratulated on Alison's Blog that will also go live in the next couple of weeks on the website.
The Thames Valley Children's Centre has filled its Parent Mentor vacancy. More information will be
provided at the next SEAC meeting.
B. Curry referred to an email distributed on August 26 regarding the Autism Spectrum Disorder Clinic
Fall 2015 Lecture Series.
T. Smith advised that September is Childhood Cancer month with a series of events taking place
around the province.
C. Dendias advised that L. White -Eye is the new Chief of Chippewas of the Thames First Nation. She
also noted that September 30 is Orange Shirt Day in honour of Residential School survivors.
12. FUTURE MEETING DATES
Monday, October 5th 06:30 pm -9:00 pm
13. FUTURE AGENDA ITEMS
• Alternative Education (Karen Wilkinson)
• Early Identification Needs (June)
• IEP Report Summary (Annually)
• Informal Suspension and Modified Day Data (ongoing)
• Special Education Advisory Committee Priorities (Standing Item)
• Creating a Survey for Gifted Program (D. Ensing)
• SIP Funding (TBD)
14. ADJOURNMENT
The meeting adjourned at 8:45 p.m. by motion.
RECOMMENDATION:
- That in accordance with Board Bylaw 10.4 the Association for Bright Children be granted absence
from five sequential meetings of the Special Education Advisory Committee as a result of extreme
and extenuating circumstances.
JOYCE BENNETT
CHAIRPERSON
We had 812 people
,c s
provide feedback to the �'�'�
-- LNEEELXS_ ..
Special Needs Strategy .. .
:.
,
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Of those 54% providedDO %
3
,
feedback online. BothL'Ip—ON
_ I�- F'.
r
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the Coordinated Service=Y'Y
Planning and the UPDATE I July 2015
Integrated Rehabilitation
Strategy have been
anchored on the
feedback provided. It
has set the foundation of
the work of the planning
tables.
Brief Update Regarding Coordinated Service Planning
✓ The plan was submitted to the Ministries on June 15, 2015
✓ Over 25 organizations endorsed the plan and are committed to its
implementation once there is approval from the ministry
✓ There is agreement from providers that the model submitted would
provide the best service coordination in our communities (see page 2
for further details)
Brief Update Regarding Integrated Rehabilitation Services
✓ The planning table is on target to submit its proposal by October 31,
2015
✓ The planning table continues to meet over the summer months to
work through the model that is anchored on the feedback provided by
stakeholders and best practice
✓ Organizations are demonstrating strong commitment to listening to
the perspectives of stakeholders and shifting practice to best meet the
child and family's needs (see page 3 for further details)
rr 1T5-
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This summarizes what we heard about when services work:
Parents
• When parent voice is valued and heard
• When teamwork happens and parents are a part of the team
• When the whole family is included
• When children's needs dictate the plan and the therapist provides
direct support
• When expectations are set, child makes progress and celebrations
happen
• When staff are professional and committed, when there are
meetings, when parents got help coordinating services, when
information was available
Service Providers
When we work together, sharing the responsibility, having a shared
goal, and sharing information
When parents, children and families were included, valued and
respected
When we had meetings, had a team lead, when plans were
developed and monitored, when services were timely, a strength
based approach was used, and services were provided on-site
Educators
• When services are available in the school
• When we work together and have a common goal
• When the team is multi -disciplinary and include parents
• When there are meetings, communication and information -sharing
• When teachers are provided with tools and strategies to help them
0 When the child gets one-to-one service
��Ove`rvlew of th'e Moder"'**sStli�l ;end;�n=M��n�s�lesrt•A"F roval�*
In order to reach and serve this number of families the Continuum of Service
Coordination will have the following components:
Special Needs Information Portal — to provide a `one stop' place that links to
information needed for parents/caregivers who have children/youth with special needs
in a timely way. All families have access to relevant information. Services, formal and
informal supports, information, tool -kits and resources are provided.
Standardized Intake & Common Client Portal — to reduce the number of times families
have to retell their stories and provide up-to-date information when a child is receiving
services from more than one agency. Shared databases would be accessed by parents
as well. Intake will be provided in both official languages.
Rapid links to parent support groups, at-home strategies and groups — to support the
reality that families are actively learning, using strategies and finding resources to
support their children aiming to focus on `what can this parent/caregiver do for their
child tomorrow?'
Informal Parent Coaches — to provide informal service coordination and assist
parents/caregivers in connecting with professional, community, natural and informal
supports that can assist them as well as provide ideas on how to coordinate services for
children/youth and support families through key transitions. Informal Parent Coaches
receive a nominal stipend for their work.
Internal & Moderate: Agency Led Service Coordination — to provide consistency in the
process and work more seamlessly as a system, service coordinators across agency use
the same process, forms and care plans. Community Service Coordination is offered in
agencies where the child is receiving most of their services.
System Level Service Coordination - to provide more intensive service coordination in a
situation when there is great complexity and many cross -sectoral organizations are
involved. This will be provided in both official languages and through interpretation in
other languages in order to serve other ethno-racial communities.
Intensive System Level Service Coordination (through Access Mechanism)- to provide
children with complex special needs who are identified through the access mechanism
will receive intensive system level service coordination including the development of a
proposed treatment plan and identification of service providers and resources.
OVERVIEW OF COORDINATED
SERVICE PLANNING MODEL
(��1 4
q�./1/ Ir�gY=�' Vf
✓ Service coordination is child/youth and family -centred
✓ The needs of the child are met in a holistic way and
our approach is strengths -based
✓ The process is inclusive, where all feel valued and
respected
✓ The process is collaborative, there is a team approach
✓ There is ongoing, timely and up-to-date information
✓ The plan states goals, expectations and tracks
progress
✓ The plan and the people supporting the child/youth
are culturally aware and sensitive
✓ The system is coordinated and works in an integrated
way even through transitions
✓ Services are timely, consistent and accessible
**note that model
has not yet been
approved by the
Ministries
d : . +.s,: , t""` N' - TC ' a".'°'`'_'N , x �s� - .T T y<.
Ove�rv�ew of th:erMOel _ 5 �S�llnderr;Develo ent< OVERVIEW 01= INTEGRATED REHA►RILIAI'ION
The model for Integrated Rehabilitation is still underdevelopment. The model MODEL — Milder Development
focuses on creating integrated regionally based therapy teams that:
General
Are designated (geographically)
Work as a collaborative team as they serve children/youth/families
Works collaboratively with parents, educators, school teams, speciality teams and others
involved service provision
Work from birth to transitioning into adulthood
Deliver a tiered approach to therapy
There is 'no wrong door' to connecting to therapy
Structure
Have a designated 'team lead OR co -leads' that assists in coordinating and integrating the team
Work from a standardized intake for service provision
Can be employed by different organizations but to the family they function as one team
Kev Functions
Act as a resource to educators, day care providers and families
Provide Information Sessions and training & coaching as required
Assist with easing all transitions
Share information about a child (as appropriate) to ensure the best therapy/intervention
outcome possible
Develop shared and integrated goals (educational and life goals)
Consult with youth regarding their treatment, goals and dreams
Communicate frequently
Develop approaches to use with families/educators as soon as possible —'what can we do
tomorrowT approach
Provide families with ideas and strategies they can use at home
Find strategies to manage the wait list
Connect with private providers as required
Share success stories and outcomes of the model
Settines
Deliver services in a variety of settings
Where possible work around classroom schedules
Integrate therapy into the classroom as appropriate
Where appropriate provide supports at home/community
7,77
777
Core .Values`^'
Builds on the core values of Coordinated Service Planning
and adds related to therapy:
✓ Empowerment
✓ Relationship -based
✓ Capacity building
✓ Integrated
✓ Early intervention
✓ Authentic environment
✓ Parent connection
✓ Maximizing child's potential
✓ Flexible & responsive
✓ Life span perspective/ developmental
✓ Within the context of the:whDle
s
✓ Evidence informed` '
;y
_K 3t..., .
"note that model is
still being developed
and may shift as it is
_r
studied further;-
.
REPORT OF THE CHAIR'S COMMITTEE
2015 September 15
12:15 p.m. — 2:26 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Bennett B. McKinnon L. Elliott B. Williams
M. Reid R. Tisdale (Chair) D. Goodwin (+12:35, -1:00)
R. Hoffman (+12:35, -1:00)
J. Pratt (+1:30,-2:05) V. Nielsen (+1:30,-1:47)
1. APPROVAL OF AGENDA
The agenda as amended was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. REVIEW AND APPROVAL OF 2015 SEPTEMBER 22 BOARD AGENDAS
The agendas for the 2015 September 22 in -camera and public Board meetings were discussed
and updated.
4. CORRESPONDENCE - none
5. UPCOMING EVENTS/INITIATIVES
System events and initiatives are scheduled as follows:
• Reception and Student Production of Hello Dolly— September 23
• Annual Retirement Reception - September 30
• CPCC Meeting - October 06
• 25 -year Employee Recognition - November 16
6. MPP PARENT INQUIRIES
It was recognized that in some municipalities, TVDSB parents making inquiries to MPPs may not
always be redirected to trustees when their inquiry relates to a school board issue. Through
discussion it was agreed that a letter be sent to MPs, MPPs, and Municipal representatives to
explain the communication channels for parents including the schools each trustee represents.
Chair Tisdale offered to draft the letter. Letters will go out following the Federal election.
7. DIRECTOR'S ANNUAL REPORT
Director Elliott welcomed D. Goodwin and R. Hoffman to the meeting to gather input from the
Chair's Committee on the proposed content for the Director's Annual Report. Under Ministry
directive the report must be posted to the board's website on or before 2015 January 31.
Director Elliott noted they are moving to an electronic version although a specific number of hard
copies will be printed for distribution. The stories identified for the report were shared.
There was a suggestion to clearly identify the board's multi-year strategic priorities, and the
progress the board has made toward its strategic objectives. The importance of connecting the
outcomes to the objectives was highlighted. There also was a suggestion to include facts and
figures related to enrollment, the number of schools, and finances.
There was a request that information on trustees highlight their constituency/advocacy work.
8. PUBLIC AFFAIRS AND COMMUNITY RELATIONS REVIEW
Director Elliott described the focus group and interview process for the Public Affairs and
Community Relations review. All trustees will have an opportunity to provide input through a
survey should they not be able to attend the focus group session.
It was confirmed that staff from various departments, as well as other community members are
participating in the review through focus groups, interviews or surveys.
Recommendations for changes, if any, to the Public Affairs and Community Relations department
will come forward through the review.
9. FUTURE TRUSTEE SESSION TO DISCUSS USE OF SOCIAL MEDIA
Discussion considered the need for a trustee session on the use of social media. It was
determined that a set of social media guidelines be drafted for consideration by trustees.
Current TVDSB staff guidelines along with those of other Boards and those created by OPSBA
will be used to create a draft set of guidelines. Director Elliott was asked to bring the staff
guidelines to the next meeting.
With respect to tweeting, there was a suggestion that Public Affairs and Community Relations
could support trustees by providing sample tweets that include, for example, links to media
releases.
10. DATES FOR PARG INFORMATION SESSIONS
Director Elliott reported on the planned information sessions for the pupil accommodation review
procedures including the Pupil Accommodation Review Guideline (PARG).
The dates have been scheduled as follows:
November 17, 6:30 p.m.to 9 p.m. for school communities
November 18, 1 p.m. to 4 p.m. for municipalities
November 19, 1 p.m.to 4 p.m. for community groups and organizations
All sessions will be held at the Education Centre, Auditorium.
11. INCLEMENT WEATHER
Director Elliott described the change to the practice of closing 100% bussed schools during
inclement weather. J. Pratt and V. Nielsen joined the meeting to describe the rational for the
change and the communication plan.
The change ensures inclement weather protocols are equitable across the board. The change
aligns with the co -terminus Board and with Boards in the region. Further, it addresses the call
from parents for schools to remain open.
Messaging will go out to the unions, staff, and school communities/parents. J. Pratt noted unions
were apprised of the potential change last spring. The change is effective 2015 November 1.
To facilitate getting the message out to all parents, it was suggested that it be brought to TYPIC
for information and that STS be asked to include messaging in their social media broadcasts that
while buses may be cancelled during inclement weather, all schools remain open.
12. STUDENT TRUSTEES' REQUEST TO ATTEND CONFERENCE
A request put forward by student trustees S. Suvajac and H. Goddeeris to attend the Fall General
Meeting of OSTA was reviewed and discussed.
The following motion was moved and CARRIED:
That student trustees H. Goddeeris and S. Suvajac be approved to attend the Ontario
Student Trustees' Association conference scheduled for 2015 October 1-4.
13. ONTARIO STUDENT TRUSTEES' ASSOCIATION (OSTA) FEES
Membership to the Ontario Student Trustees' Association was discussed.
The following recommendation was moved and carried:
That Thames Valley District School be a member of the Ontario Student Trustees'
Association and remit the membership fee in the amount of $3,392.76.
14. HEALTH AND SAFTEY UPDATES
Director Elliott reviewed the health and safety protocols for trustees in the event of a fire alarm or
other emergency situation. Information will be forwarded to trustees by email and posted in the
trustee conference room. Potential processes for trustees signing into the building were
discussed.
15. OTHER BUSINESS
a. In -camera
On motion, the committee moved in camera at 1:47 p.m. to discuss legal and
negotiations matters reconvening in public session at 2:04 p.m.
16. DATE AND TIME OF NEXT MEETING
The meeting schedule for Chair's is as follows:
October 6, 12:00 p.m.
October 20, 12:00 p.m.
November 3, 3:00 p.m.
November 17,12:00 p.m.
17. ADJOURNMENT
The meeting adjourned at 2:26 p.m. by motion.
RECOMMENDATIONS:
- That Thames Valley District School be a member of the Ontario Student Trustees'
Association and remit the membership fee in the amount of $3,392.76.
RUTH TISDALE
Chairperson
16. b.
ONEIDA NATIONOF THE THAMES
POLITIC At OFFICE
2210 ELM AVENUE, RR #2
S'UUTHWOLD,; ONTARIO
NOL 2GQ
'1'F<,.I:.EPHONE: (519) 652-616.1 1{A4: (h 1:9) 652-2.1.74
September 1, 2015
Thames Valley District School Board
1250 Dundas Street
London, Ontario
N6A 51-1
Attn: Comorate Services
Please be advised that,Ue Doxtator (Council'Portfolio.),.Carolyn�Doxtator (alter.nate Portfolio) and
Bette Summers (Life: I.ong,,Learnipg Administrator) will: be the representatives for. -Oneida, Nation of the
Thames to sit on the Native Advisory Committee of the Thames Valley District School Board for the
2015-2016 term.
Respectfully,
Sheri Doxtator Yehsnnow6nn
Elected Chief
Oneida Nation: of the.Thames
That Sue Doxtator, Carolyn Doxtator and Bette Summers
be appointed to the First Nations Advisory Committee as representatives of the
Oneida Nation Of The Thames for the 2015-2016 term.