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9/8/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING 2015 September 8, 7:00 P.M. BOARD ROOM, EDUCATION CENTRE The Board met in regular session on 2015 September 8 in the Board Room at the Education Centre, meeting in public session at 7:00 p.m. The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS R. Tisdale (Chair) S. Polhill L. Elliott B. Sonier J. Bennett M. Reid V. Nielsen K. Wilkinson R. Campbell P. Schuyler J. Pratt K. Bushell H. Goddeeris J. Skinner C. Beal B. Williams C. Goodall S. Suvajac S. Builder R. Hoffman P. Jaffe J. Todd R. Culhane L. Abell B. McKinnon M. Deman A. Morell K. Edgar L. Griffith -Jones Regrets: G. Hart D. Macpherson P. McKenzie M. Moynihan 1. CALL TO ORDER Board Chair R. Tisdale called the meeting to order at 7:00 p.m. 2. /3.0 CANADA The meeting was opened with the singing of O Canada. 4. APPROVAL OF AGENDA The agenda was approved on motion of Trustee P. Jaffe, seconded by Trustee A. Morell. 5. OFFICIAL RECORD B. Williams, Supervisor, Corporate Services, read the following official record into the minutes: We regret to record the deaths of Jeffery Marton, a Custodian on June 20, 2015; and Tom Morrison, a Custodian at Byron Southwood Public School on July 11, 2015." 6. RECOGNITIONS — none 7. CONFLICTS OF INTEREST — none to declare. 8. CHAIR'S ANNOUNCEMENTS Chair Tisdale extended welcoming remarks for new school year. Chair Tisdale reported an electronic vote was held on July 9 appointing membership to the Ad Hoc Committee Review Committee. The recommendation that Trustees Skinner, Reid, Morell, Goodall, Bennett, Tisdale and Todd be appointed to the committee was carried. 9. DIRECTOR'S ANNOUNCEMENTS Director L. Elliott welcomed everyone to a new school year expressing her appreciation to staff for getting the schools ready for students. Director Elliott encouraged all to watch the Welcome Back video featuring current and former graduates that participated in the -Pan American games. The video may be accessed through the TVDSB website. 10. alb .PUBLIC INPUT — Health and Physical Education Curriculum Public input was received from the Parents Alliance of Ontario and from an individual regarding the new Health and Physical Education Curriculum. 11. ADMINISTRATIVE PRESENTATIONS a. System Updates for 2015-2016 Director Elliott, Associate Director J. Pratt and Associate Director V. Nielsen presented system updates for 2015-2016. The presentation included an update of key staffing changes and activities in Director's Services, Organizational Support Services and Learning Support Services. Highlighted was a planned fundraiser by the Thames Valley Education Foundation for 2015 November 27, construction and renovation projects completed, and the launching of the new website www.mvbiavellowbus.ca by the Student Transportation Services. In response to a question Supt. R. Culhane confirmed the development of the IEP review included parent engagement. b. Health and Physical Education Curriculum Update Supt. D. Macpherson provided an overview of the rollout of the Health and Physical Education Curriculum. He referenced documents provided to trustees in advance of the meeting and available to the public through the Ontario Ministry of Education website: (www.edu.aov.ca/eno/curriculum/health.html). Supt. Macpherson responded to questions about the Health and Physical Education Curriculum concerning the content, timelines for implementation and training, communication with families, and accommodations for students. Parents were encouraged to speak with their school principal regarding any accommodations. Director Elliott discussed accommodations through the Equity Inclusive Education (EIE) process. Supt. K. Edgar added that faith leader groups have provided valuable information that has been helpful in making accommodations for students in the past. Chair Tisdale thanked Supt. MacPherson and acknowledged the public input presenters; she advised the curriculum is set by the Ontario Ministry of Education and as such TVDSB will be moving forward with implementation. c. International Education Update Director Elliott provided an update on the International Education Program highlighting enrolment statistics and the summer events hosted for international delegations. Director Elliott extended a thank you to the trustees, students, and staff who participated in the summer reception. They were acknowledged for being excellent ambassadors. In October a delegation from Mexico will be hosted by Thames Valley. The student recruitment process was explained and the planned recruitment trips to China and Brazil were described. Director Elliott further reported the Reception and Orientation Centre was relocated from St. George's P.S. to Montcalm S.S. and was busy throughout the summer with the ESL program. d. Elementary Mark Summaries Update Associate Director Nielsen provided an update on the completion of the elementary mark summaries highlighting how they were distributed to parents. The mark summary report was described noting it is not an official report card and will not be filed in the Ontario Student Record (OSR). The estimated cost of the initiative was $40,000. Appreciation was extended to staff for their work on the project. e. Leading Mentally Healthy Schools Summer Summit Supt. Edgar described the two-day Leading Mentally Healthy Schools Summer Summit for administrators. Appreciation was extended to Trustees for their support of mental health initiatives in TVDSB. In response to a question, it was confirmed that student voice continues to be vital in the development of programs and supports for students. It was noted TVDSB collaborates with a significant number of community organizations. 12. MINUTES OF THE 2015 JUNE 23 REGULAR BOARD MEETING a. Confirmation of Minutes The minutes of the Regular Board Meeting of 2015 June 23 was adopted on motion of Trustee Campbell, seconded by Trustee Reid. b. Business Arising from the Minutes — none 13. STUDENT TRUSTEES' UPDATE Chair Tisdale welcomed and introduced the 2015-2016 Student Trustees, Stefan Suvajac and Hailey Goddeeris. Student Trustees Suvajac and Goddeeris shared information about their selves and expressed their gratitude and excitement for the year ahead. Chair Tisdale recognized the importance of student voice in Thames Valley and thanked the student trustees for their commitment. 14. REPORTS FROM THE ADMINISTRATION - none 15. REPORTS FROM COMMITTEES a. Special Education Advisory Committee, 2015 June 15 Trustee J. Bennett referred to the written Report of the Special Education Advisory Committee as attached (Item 15.a) and provided to Trustees in advance of the Board meeting. There were no recommendations. Trustee Bennett highlighted the development of the Individual Education Plan Parent Resource Guide suggesting information be shared by Administration at a future Board meeting. b. Policy Working Committee, 2015 June 23 Trustee M. Reid referred to the written Report of the Policy Working Committee as attached (Item 15.b) and provided to Trustees in advance of the Board meeting. There were no recommendations. c. Chair's Committee, 2015 September 1 Trustee B. McKinnon referred to the written report of the Chair's Committee as attached (Item 15.c) and provided to Trustees in advance of the Board meeting. The following recommendations were moved by Trustee McKinnon, seconded by Trustee Jaffe and CARRIED: That Trustees MacKinnon and Trustee Jaffe be appointed mentors for the incoming Student Trustees. That Trustee Morell be appointed to the Negotiations Advisory Committee for the term ending November 301h, 2015. That the Membership to OPSBA be renewed. Trustee Bennett noted trustees were invited to be part of a focus group aimed at the review of the Public Affairs and Communication department. The two dates organized were identified as September 14, 2015 from 5:00 p.m. to 6:30 p.m. and Friday October 2, 2015 from 4:00 p.m. to 5:30 p.m. Trustees were asked to RSVP S. Pullam by end of day. In response to a question regarding acknowledgement of First Nations at Board meetings, Director Elliott advised that several boards have adopted a procedure to acknowledge meetings being held on Aboriginal Lands. The item was referred to the First Nations Advisory Committee by the Chair's Committee. d. Committee of the Whole — In Camera, 2015 September 8 Trustee MacKinnon advised the Committee of the Whole met in -camera from 5:00 p.m. to 5:30 p.m. Confidential negotiation matters, personal matters and property matters were discussed in accordance with the Education Act. No conflicts of interest were declared. The following recommendation was moved by Trustee McKinnon, seconded by Trustee Goodall and CARRIED: That the motions approved at the in -camera session of 2015 September 8 related to property and personal matters be approved. 16. COMMUNICATIONS a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA) UPDATE Chair Tisdale provided an update on OPSBA noting the OPSBA Board of Directors met through the summer. The next meeting is scheduled for October; the agenda will be shared with Trustees when available. b. Town of Ingersoll Chair R. Tisdale referred to the letter of correspondence attached from the Town of Ingersoll regarding speed limit restrictions in school zones. 17. NOTICE OF MOTION — none 18. MOTION — NOTICE OF WHICH HAS BEEN GIVEN - none 19. ADDITIONAL ITEMS - none 20. QUESTIONS/COMMENTS BY MEMBERS - none 21. ADJOURNMENT The meeting adjourned at 9:38 p.m. on motion of Trustee Reid, seconded by Trustee Jaffe. Confirmed: F Chairperson SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 SEPTEMBER 8 — That Trustees B. McKinnon and P. Jaffe be appointed Mentors for the incoming Student Trustees. — That Trustee A. Morell be appointed to the Negotiations Advisory Committee for the term ending November 30th, 2015. — That the Membership to OPSBA be renewed. — That the Board approve the sale of property and personal matters be approved. REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2015 June 15 6:35 p.m. — 9:27 p.m. MEMBERS ADMINISTRATION AND OTHERS Trustee J. Bennett (Chair) Autism Ontario, S. Young (+6:59) Easter Seals Society, A. Morse Children's Aid Society of London and Middlesex, M. Cvetkovich (-8:18) Chippewas of the Thames, C. Dendias Community Living Education Committee, S. Wilson Epilepsy Support Centre, B. Harvey FASD E.L.M.O., T. Grant LDAO, B. Wyuldyka Thames Valley Council of Home and School, J. Nuyens Thames Valley Children's Centre, J. Gritzan Trustee C. Goodall Trustee R. Tisdale VIEWS, J. Schaeffer Vanier Children's Services, S. Moore Voice for Hearing Impaired Children, M. Barbeau Regrets: Association for Bright Children, D. Ensing OPACC, T. Smith R. Culhane, Superintendent of Special Education D. Willaert, Learning Supervisor D. Clark, Secondary Principal T. Birch, Secondary Principal (+6:52) R. Lee, Elementary Principal K. Aitken, Corporate Services S. Builder, Principal Guests: K. Edgar, Superintendent of Student Achievement M. Ferdinand T. Wilson M. Sereda 1. CALL TO ORDER Chair J. Bennett called the meeting to order at 6:35 p.m. in the London Room at the Education Centre. 2. CONFIRMATION OF AGENDA The agenda was approved on motion. 3. CONFLICTS OF INTEREST — none 4. MINUTES OF THE MEETINGS FROM 2015 MAY 25 — provided for information 5. BUSINESS ARISING FROM THE MINUTES OF 2015 MAY 25 — none 6. REFRAMING OUR RESPONSES Supt. K. Edgar, M. Ferdinand, M. Sereda and T. Wilson joined the meeting to present a summary of the Reframing Our Responses sessions that all elementary school teams participated in this year to support students with challenging needs. It was noted this initiative will roll out at the secondary level next year. 7. MENTAL HEALTH INITIATIVE Supt. K. Edgar described the Mental Health initiative that supports TVDSB's mental health strategic plan to promote mental well-being and student success. The goal is to ensure every school is mentally healthy school. Funding is used to support projects to build staff capacity, promote mentalxggiRi: health and wellness, and foster a stigma -free learning environment.Xv a It was agreed Administration will provide an outline prior to the 2016-2017 budget process on how th`e'''� $200,000 Ministry of Education funding is spent in this area.4r; 8. IEP PARENT RESOURCE GUIDE Learning Coordinator D. Willaert referred to the IEP brochure and Parent Guide. Further input and feedback was requested and can be forwarded to K. Aitken. Moving forward, implementation will include distributing the guides in the fall and using them as a driving force for professional development at the system level. 9. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES A. Morse referred to the list of strategies for effective parent engagement in the IEP Process sent to members. Volunteers will meet with Supt. Culhane in July for further discussion. 10. SPECIAL NEEDS STRATEGY UPDATE A. Morse advised that the Coordinated Services Plan was submitted today. A plan for the Integrated Rehabilitation Model is required by the end of October. Further information will be brought back to the Committee in September. A motion to sit no later than 9:15 p.m. was moved and carried. 11. CORRESPONDENCE Correspondence was received from Brant Haldimand Norfolk Catholic District School Board, Near North District School Board regarding Regulation 274. Chair Bennett also referred to correspondence sent on the Board's behalf to the Ministry of Education thanking them for the opportunity to attend the SEAC Provincial Conference. 12. NEW BUSINESS —none 13. FORUM: ASSOCIATION UPDATES T. Grant presented an overview of the F.A.S.D. ELMO Network. The presentation is available on the Board's website: httq://www.tvdsb.ca/files/filesystem/2015%20Fetal%20Alcohol%20SDectrum%20Disorder%20SEAC.Ddf 14. FUTURE MEETING DATES Monday, September 14th 06:30 pm -9:00 pm Monday, October 5th 06:30 pm -9:00 pm 15. FUTURE AGENDA ITEMS • Alternative Education (Karen Wilkinson) • Early Identification Needs (June) • IEP Report Summary (Annually) • Informal Suspension and Modified Day Data (ongoing) • Special Education Advisory Committee Priorities (Standing Item) • Creating a Survey for Gifted Program (D. Ensing) • SIP Funding (TBD) Chair Bennett thanked Supt. Culhane for his work in Special Education over the past two years as he transitions into his new portfolio in the fall. 16. ADJOURNMENT The meeting adjourned at 9:27 p.m. by motion. JOYCE BENNETT CHAIRPERSON REPORT OF THE POLICY WORKING COMMITTEE MEMBERS M. Reid J. Skinner C. Goodall R. Tisdale Regrets: P. Jaffe, S.Polhill Visiting Trustees: J. Bennett, A. Morell 2015 June 23 2:10 p.m. - 4:55 p.m. ADMINISTRATION AND OTHERS L. Elliott K. Aitken B. Williams (2:15 — 2:30) R. Culhane (2:30 — 4:40) K. Young (2:30 — 4:15) K. Bushell (2:30 — 4:40) K. Dalton (4:30 — 4:50) R. Kuiper (2:30 - 4:50) J. Berkin (4:30 — 4:50) 1. APPROVAL OF AGENDA — The agenda was approved on motion. 2. CONFLICTS OF INTEREST — none declared 3. COMMITTEE REPORT OF 2015 MAY 26 AND THE 2015 JUNE 15 TRACKING SHEET The tracking sheet was discussed and reviewed. 4. POLICY/PROCEDURE — TO COMMITTEE FOLLOWING PUBLIC INPUT - none 5. DRAFT POLICIES/PROCEDURES - none 6. DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION - none 7. POLICIES/PROCEDURES UNDER REVISION a. Recognitions — Staff, Students, Schools, System Independent Procedure Director Elliott and Supervisor B. Williams presented the proposed amendments to the Recognitions — Staff, Students, Schools, System independent procedure. The practice of naming of a school room in honour of an individual having made significant contributions to a school currently is being done in the absence of policy, procedures or guidelines. Naming of rooms for this purpose is differentiated from naming rights related to a sponsorship donation. The revised procedure was reviewed and approved by the Equity and Inclusive Education Sub -Committee. B. Williams will confirm flag etiquette with Heritage Canada and bring back to the Committee following public input. The following motion was moved and carried: That Recognitions — Staff, Students, Schools, System Independent Procedure be posted for public input to the Board's website for 60 days beginning September 8, 2015. b. Partnerships and Sponsorships Policy and Procedure Director Elliott referred to the current and proposed new policy and procedures related to Partnerships/Collaboration Opportunities as outlined below. In light of Ministry of Education requirements, and changed practices within Thames Valley, it is timely to review existing Board Policy and related Procedures on the topic of Collaboration Opportunities. Although the Ministry of Education makes use of the term 'partnership' to describe a relationship between school boards/schools, and a community organization/entity, legal counsel has advised that the term be discontinued as it relates to a legal entity/relationship. Instead, the committee is suggesting that 'collaboration opportunities" more aptly describes the work of Thames Valley staff with staff outside the Board. An administrative committee consisting of staff from all departments of the board met on numerous occasions during the past year.to review and revise the existing Board Policy and related Procedures. Specifically, the committee wanted to align all related Procedures on the topic of 'partnerships' to a single common Board Policy under the title 'Collaboration Opportunities'. To that end, the chart at Appendix A outlines the current and proposed new Board policies and procedures. The new policies and procedures have been reviewed and approved by the Equity and Inclusive Education Sub -Committee. Partnerships and Sponsorships Policy and Procedure Exec. Officer K. Bushell joined the meeting to present proposed amendments and revisions to the Partnerships and Sponsorships policy and procedure. He referred to the revised Partnerships and Sponsorships policy and requested that the Partnerships and Sponsorships procedure be rescinded and replaced with the proposed Sponsorship procedure. Discussion ensued and revisions noted. The following motion was moved and carried: That the Partnership and Sponsorships procedure be rescinded and the draft Sponsorships procedure be posted for public input to the Board's website for 60 days beginning September 8, 2015. ii. Collaboration Opportunities Policy Director Elliott presented the new Collaboration Opportunities policy. Minor revisions and amendments were captured. The following motion was moved and carried: That the Partnerships and Sponsorships policy be rescinded and the draft Collaboration Opportunities policy be posted for public input to the Board's website for 60 days beginning September 8, 2015. iii. Sponsorships Procedure See 7.b.i iv. Program Access Agreements (During the Instructional Day) Procedure Supt. R. Culhane joined the meeting to request Partnerships with External Agencies for Provision of Services by Regulated Professionals and Paraprofessionals procedure #2012b be rescinded and replaced with the proposed Program Access Agreements (During the Instructional Day) procedure. The following motion was moved and carried: That the Partnerships with External Agencies for Provision of Services by Regulated Professionals and Paraprofessionals procedure be rescinded and the revised draft Program Access Agreements (During the Instructional Day) procedure be posted for public input to the Board's website for 60 days beginning September 8, 2015. v. Community Use of Buildings, Facilities and Equipment (Rental and Lease Agreements) Procedure Manager K. Young joined the meeting to request Community Use of Building, Facilities and Equipment (Rental and Lease Agreements) policy be rescinded and the revised draft procedure fall under the Collaboration Opportunities policy. It was determined that the procedure does not align with the draft Collaboration Opportunities policy. It was agreed that the current policy and procedure be brought back to the September 22, 2015 meeting for further review and discussion. vi. Collaborations for the Benefit of Students Procedure K. Bushell presented the Collaborations for the Benefits of Students procedure created as a result of new Ministry requirements. It was noted there is no current process in place. A number of suggested edits were captured by K. Bushell. The following motion was moved and carried: That the revised draft Collaborations for the Benefit of Students procedure be posted for public input to the Board's website for 60 days beginning September 8, 2015. c. Liability Insurance — Claims Handling Independent Procedure Associate Director K. Dalton, Learning Supervisor R. Kuiper and Business Services Officer J. Berkin joined the meeting to present revisions to the Liability Insurance Claims Handling procedure. The proposed changes were made at the request of Policy Working Committee to have clear procedures guiding staff when a student is injured at school and/or during a school activity. The title was amended to Student/Visitor Injury Reporting Independent Procedure. Questions of clarification and revisions were noted. The following motion was moved and carried: That the revised draft Student/Visitor Injury Reporting independent procedure be posted for public input to the Board's website for 60 days beginning September 8, 2015. 8. DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION — none 9. OTHER BUSINESS — none 10. DATE AND TIME OF NEXT MEETING The next meeting is scheduled for Tuesday, September 22, 2015, in the Governor Simcoe Room. 11. ADJOURNMENT The meeting adjourned at 4:55 p.m. by motion. RECOMMENDATION: NONE MATT REID Chairperson REPORT OF THE CHAIR'S COMMITTEE 2015 September 1 1:05 p.m. — 2:55 p.m. MEMBERS ADMINISTRATION AND OTHERS J. Bennett B. McKinnon M. Reid R. Tisdale (Chair) L. Elliott B. Williams J. Pratt (+1:32,-2:15) K. Bushell (+1:30,-2:15) 1. APPROVAL OF AGENDA The agenda as amended was approved by motion. 2. CONFLICTS OF INTEREST - none declared 3. REVIEW AND APPROVAL OF 2015 SEPTEMBER 8 BOARD AGENDAS The agendas for the 2015 September 8 in -camera and public Board meetings were discussed and updated. 4. CORRESPONDENCE Correspondence received by Chair R. Tisdale from the Town of Ingersoll regarding speed limit restrictions in school zones was shared. The correspondence will be added to the 2015 September 8 Board agenda for information. Correspondence received from the Ukrainian Canadian Congress regarding the recognition of the genocidal famine in Ukraine, the Holodomor, and the establishment of a Holodomor memorial day was reviewed and referred to programming for a response. 5. UPCOMING EVENTS/INITIATIVES System events and initiatives are scheduled as follows: • Reception and Student Production of Hello Dolly — September 23 • Annual Retirement Reception - September 30 • 25 -year Employee Recognition - November 16 6. STUDENT TRUSTEE MENTORS The following recommendation was moved and carried: That Trustees B. McKinnon and P. Jaffe be appointed mentors to the incoming student trustees. The Boardroom seating arrangement was revised to accommodate student trustees sitting beside their mentor. 7. TRUSTEE MEMBERSHIP ON THE NEGOTIATIONS ADVISORY COMMITTEE Due to an opening on the Negotiations Advisory Committee a call was put forward in July asking interested trustees to put forward their name. The following recommendation was moved and carried: That Trustee A. Morell be appointed to the Negotiations Advisory Committee for the term ending November 30, 2015. 8. PUPIL ACCOMMODATION REVIEW GUIDELINE (PARG) REVIEW Exec. Officer K. Bushell joined the meeting to summarize the four procedures in development related to pupil accommodation. Discussion considered the process for review by Trustees and community consultation. It was determined the procedures would move forward to the Policy Working Committee at their 2015 October 27 meeting. Pending approval, it was agreed that a consultation process be established for November through January as follows: - School community presentations to be scheduled in early to mid-November - Municipal and community organization presentations to follow in late November - Broad public input to be received through the website for 90 days, November through to the end of January. Director Elliott offered to coordinate a schedule of potential meeting dates. The goal is to have the procedures actionable by May 2016. 9. ONTARIO OMBUDSMAN Director Elliott shared information provided by the Ombudsman regarding their new role in resolving and investigating complaints about provincial government bodies and municipalities, publicly funded universities and school boards. Director Elliott advised a draft policy and procedure guiding the complaint process in TVDSB is in process and will be brought forward to Policy Working Committee this fall. 10. ACKNOWLEDGEMENT OF FIRST NATIONS AT BOARD MEETING Director Elliott suggested there be a statement read at the beginning of each Board meeting acknowledging the meeting is being held on aboriginal land. The item was referred to the First Nations Advisory Committee for their consideration and recommendation to the Board. 11. CITY OF LONDON TERMS OF REFERENCE As per the Terms of Reference for the TVDSB-City of London Liaison Committee, meeting dates have been scheduled for October 29 and February 3. In addition, the Liaison Committees for TVDSB, the coterminous Board and the City are meeting on November 6 to discuss items of mutual interest. It was agreed the school site planning process be added to the agenda for the 2015 October 29 meeting. It was noted the new accommodation procedures will incorporate multiple municipal meetings and as such may negate the need for the Liaison committee to continue. 12. O CANADA CHALLENGE Director Elliott shared a letter received from solicitor P. Mullins advocating for the change of wording to the national anthem. Director Elliott was asked to respond to the letter noting Thames Valley District School Board would adhere to the official wording of O Canada. 13. ONTARIO PUBLIC SCHOOL BOARDS ASSOCIATION MEMBERSHIP FEES The fee structure for OPSBA was discussed. The letter from OPSBA regarding membership is attached (CC -1). The following recommendation was moved and carried: That membership to the Ontario Public School Boards' Association be renewed. As per the 2015-2016 approved budget, the membership to the Ontario Public School Boards' Association will be paid in the amount of $118,466 plus applicable taxes. 14. FUTURE TRUSTEE SESSION TO DISCUSS USE OF SOCIAL MEDIA Deferred to the next meeting. Committee members were asked to review available resources through OPSBA. 15. PUBLIC INPUT REQUEST A request from a community member to present public input was reviewed. Supervisor B. Williams was asked to schedule the presenter for the first meeting in September. 16. OTHER BUSINESS a. Public Affairs and Community Relations Review Director Elliott discussed the scope of the Public Affairs and Community Relations Review and next steps. Additional information will be brought forward to the next meeting. 17. DATE AND TIME OF NEXT MEETING The meeting schedule for Chair's is as follows: September 15, 12:00 p.m. October 6, 12:00 p.m. October 20, 12:00 p.m. November 3, 3:00 p.m. November 17,12:00 p.m. 18. ADJOURNMENT The meeting adjourned at 2:55 p.m. by motion. RECOMMENDATIONS: That Trustees B. McKinnon and P. Jaffe be appointed mentors to the incoming student trustees. That Trustee A. Morell be appointed to the Negotiations Advisory Committee for the term ending November 30, 2015. That membership to the Ontario Public School Boards' Association be renewed. RUTH TISDALE Chairperson TOWN OF INGERSOLL RECEIVED Town Centre J Ut 2 a 2015 OFFICE OF rHE CHAIR July 14, 2015 Thames Valley District School Board 1250 Dundas Street PO Box 5888 London. Ontario N6A 51-1 - Attention: Ms. Ruth Tisdale, Chairperson Re: Speed limit reductions in school zones At the Council meeting of July 13, 2015, Town Council considered your letter of Apri128, 2015 regarding the speed limit reductions around Thames Valley District Schools. Council considered your request and the following motion was passed: Moved by Councillor Van Kooten-Bossence; seconded by Councillor Bowman C15-07-252 THAT the Council for the Town of Ingersoll received Report OP -058-15 be received as information; AND THAT staff be directed to inform the Thames Valley District School Board that the Town does not support the lowering of the speed limits to 30 km/h in the Town's public school zones; CARRIED We thank you for your interest in keeping the school zones safe in the Town of Ingersoll. Yours truly, /! e -,Z Sandra Lawson, P.Eng. Town Engineer 130 Oxford Street • Ingersoll, Ontario N5C 2V5 - Tel.: 519-485-0120 - Fax:519-485-3543 • www.ingersoll.ca