1/13/2015 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2015 JANUARY 13,7:02 P.M.
BOARD ROOM,EDUCATION CENTRE
The Board met in regular session on 2015 January 13 at 7:02 p.m.The following were in attendance:
TRUSTEES ADMINISTRATION AND OTHERS
R.Tisdale (Chair)E.Muellejans (-8:45)L.Elliott B.Williams
J.Bennett G. Osih (-8:45)K.Dalton R. Hoffman (-8:45)
R.Campbell S.Polhill J.Pratt K.Aitken (-8:45)
C.Goodall M.Reid R.Culhane
G.Hart P.Schuyler M.Deman Guests:
P.Jaffe J.Skinner K.Edgar S. Noad (-8:20)
B.McKinnon J.Todd D.Macpherson R.Kulper (-8:45)
A.Morell M. Moynihan D.Wolfe (-7:18)
S.Powell R.Hughes (-7:18)
B.Sonier D.Chiodo (-7:18)
K.Wilkinson
K.Bushell
1.CALL TO ORDER
Board Chair R.TIsdale called the meeting to order at 7:02 p.m.
2.O CANADA
The meeting was opened with the playing of O Canada.
3.APPROVAL OF AGENDA
Theagenda was approved on motion ofP.Jaffe,seconded byC.Goodall.
4.OFFICIAL RECORD
B.Williams,Supervisor,Corporate Services,read the following official record into the minutes:
"We regret to record the deaths of Frances Laybolt,an adult education student at Blossom Park
Leaming Centre on 2014 December 13; Martin Braun,an 8-year-old student at Straffordville Public
School on 2015 January 2;Abbygale Fleet,an 11-year-old student at Emily Stowe Public School on
2015 January 3;and Romney John Abel, a teacher at Sir Wilfrid Laurier Secondary School on 2015
January 9."
5.RECOGNITIONS -TVDSB Innovative PracticesThrough Partneiship (4^R Initiative)
Supt.K.Edgar described the partnership between Thames Valley District School Board and the
Centre for Addiction and Mental Health (CAMH).Since 2001,the collaborative,mutually beneficial
relationship has focused on developing and evaluating programs for students including the 4^R
program.
Supt.Edgar referred to a report by the Canadian Broadcasting Corporation (CBC)News on Violence
Against Women whereThe 4"'Rwas highlighted anda TVDSB school was featured.The 4"^Ris
and continues to be a recognized program both nationally and internationally and is the only
evidence-based program that matches the curriculum.
Supt.Edgar introduced Dr.David Wolfe,Mr.Ray Hughes,and Debbie Chiodo of CAMH andthe 4'^R.
Dr. Wolfe presented Director Elliott and Chair Tisdale with a plaque to commemorate the partnership.
6.CONFLICTS OF INTEREST -none declared.
2015 January 13...2
7.CHAIR'S ANNOUNCEMENTS
Chair Tisdale welcomed everyone back after the break.
8.DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott announced the retirement of Association Director K.Dalton as of 2015 August 31
highlighting Associate Director Dalton's extensive and reputable career In education and work within
the community.
9.PUBLIC INPUT -none
10.ADMINISTRATIVE PRESENTATIONS
a.International Education
Director Elliott Introduced International Business Development Officer 8.Noad who provided a
high-level overview of the International Education Initiative In Thames Valley.
The following Infonmation was provided in response to questions of clarification:
• TVDSBcurrently has 122 International fee paying students;
• The three English as a Second Language (ESL) schools within the City of London are
Montcalm,Westminster and H.B.Beal Secondary School;
•Intematlonal Tuition Fees are set by the Board and are bench marked based on the
competitive global market and neighbouring Boards;
•There Is potential for revenue generation;
• TVDSB Is not currently offering the International Baccalaureate program but starting to
explore the opportunity to provide Itto students;
•International tuition fees are set at a higher rate than the per pupil base amount received by
the Ministryof Education for secondary school students;and
•The Research &Assessment department Is starting to track what countries International
students are coming from and their success rate.
Director Elliott added that TVDSB is actively seeking International students in a highly competitive
market.
11.MINUTES OF THE 2014 DECEMBER 16 REGULAR BOARD MEETING
a.Confirmation of Minutes
The minutes of the 2014 December 16 Regular Board,meeting was adopted on motion of, P.Jaffe
seconded by A. Morell.
b.Business Arising from the Minutes -none
12.STUDENT TRUSTEES'UPDATE
Student Trustee E.Muellejans advised students are currently preparing for exams.The next Student
Advisory Council meeting is February 12.
13.REPORTS FROM THE ADMINISTRATION
a.Southeast London Attendance Area Review Consultation Process
Supt.S.Powell presented the Southeast London Attendance Area Review Consultation Process
(Item 13.a)as outlined In the 2014-2015 Annual Pupil Accommodation Report.
2015 January 13...3
14.REPORTS OF COMMITTEES
a.Report of the Chair's Committee,2015 January 6
Trustee B.WIcKlnnon referred to the written report of the Chair's Committee (Item 14.a)and
provided to Trustees in advance of the meeting.
b.Report of the Committee of the Whole In-Camera,2015 January 13
Trustee B.WIcKinnon advised that the committee met in-camera from 5:01 p.m. to 6:20 p.m.and
from 8:50 p.m. to 9:24 p.m. where confidential legal, negotiation,personal and property matters
were discussed.
The following recommendation was moved by R. Campbell,seconded by C. Goodall and
CARRIED:
That the motion relating to property and personal mattei^be approved.
15.COMMUNICATIONS
a.Ontario Public School Boards'Association (OPSBA)Update
Chair Tisdale advised that the 2015 Public Education Symposium will be held at the end of the
month.She referred to the Blue Water District School Board correspondence that will be
discussed at the next OPSBA Board of Directors meeting.Feedback and Input from Trustees
regarding the issue was welcomed.
b.Appointment to the Special Education Advisory Committee
The Board received correspondence from Easter Seals Ontario seeking approval to appoint
Carole Marson as their alternative representative on the Board's Special Education Advisory
Committee.
The following motion was moved by J.Bennett seconded by J. Todd and CARRIED:
That Carole Marson be appointed as the alternate representative for Easter Seals
Ontario on the Board's Special Education Advisory Committee.
16.NOTICE OF MOTION -none
17.MOTION -NOTICE OF WHICH HAS BEEN GIVEN -none
18.ADDITIONAL ITEMS-none
19.QUESTIONS/COMMENTS BY MEMBERS
An update on Lome Avenue,Bishop Townsend and St.George's Public Schools was requested.It
was noted that construction and renovations at Bishop Townshend Public School has been delayed.
The Board Is developing contingency plans for the fall to accommodate students until construction is
completed at Bishop Townshend Public School.
A motion to move In-camera at 8:45 p.m.was moved by R.Campbell,seconded by S. Polhill and carried.
The committee reconvened in public session at 9:24 p.m.
20.ADJOURNMENT
The meeting adjourned at 9:24 p.m. on motion of C.Goodall,seconded by J.Todd.
Confirmed:
Chairperson
2015 January 13...4
SUMMARY OF APPROVED RECOMMENDATIONS OF 2015 JANUARY 13
- That the motion relating to property and personal matters be approved.
- That Carole Marson be appointed as the alternate representative for Easter Seals Ontario on the
Board's Special Education Advisory Committee.
STRICT SCHOOL OOAHO
REPORT TO:BOARD X Public In Camera
COMMITTEE Public In Camera
PRESENTED FOR INFORMATION
SUBMITTED BY:Sheila Powell SIGNATURE:
Superintendent of Student Achievement
Date of
Meeting:
Item#:13.a
SUBJECT:Southeast London Attendance Area Review Consultation Process
2015 January 13
Purpose Toshare information concerning the consultation process to be used forthe Southeast London
Attendance Area Review as outlined inthe Annual PupilAccommodation Report (2014 November 25).
Content Inthe Annual Pupil Accommodation Report (APAR),presented on 2014 November25, the Boardof
Trustees approved a recommendationforan AttendanceArea Reviewto be conducted in Southeast
London.This Attendance Area reviewmay revise the attendance area forWestminster Central Public
School,Summerside HoldingZone at Fairmont Public School,Summerslde HoldingZone at
Tweedsmuir Public School and Summerslde Holding Zone at Princess Elizabeth Public School,in
order to create an attendance area for the new Southeast London Public School.
Principalsand School Council Chairs at each ofthe above-mentionedschools were notified ofthe
namingoftheirschools'involvement inthe Attendance Area Reviewprocess on 2014 November24,
prior to the Board meeting.
The proposed consultation process to be followed is outlined below:
2015 Jan.20 Information meeting for principals of schools Involved
School Representative Committees to be fomied consisting of:Principal,
School Council Chair,and parent representatives from each division in the
school w/70 live in the area impacted bv the proposed chanaes.
2015 Feb.18 School Representative Committee Information Meeting
School Representative Committee Information Meeting attendees will include:
School Representative Committee,members of the Capital Planning
Coordinating Committeeas Vifell as the Superintendent(s)of Achievement for
the area schools and Trustees,as available.
2ai5Feb.19-
2015 Mar.10
Sharing of Information from School Representative Committee to School
Community
2015 Mar.18 Submission date for request to present public input
2015 Mar.31 Public Input to the Board
2015 Apr.14 Senior Administrative Report to the Board
2015 Apr.28 Board Decision
Infonnation will be shared fromthe School Representative Committee to the school communityina
variety ofways including:a school information meeting (School Council meeting or alternate meeting
date)and written communication tothe school community (letter to all parents and school newsletter).
Cost/Savings N/A
We build each student's tomorrow,every day
Timeline As outlined above.
Appendices N/A
Relation to Commitments:
E Putting students first.13 Actively engaging our students,staff,families and communities.
• Recognizingand encouraging leadership in allits forms. • Beinginclusive,fair, and equitable.
M Ensuringsafe, positive learning and vi/orking environments.• Inspiring new ideas and promoting innovation.
lEI Taking responsibility for the students and resources entrusted to our care.
REPORT OF THE CHAIR'S COMMITTEE
14.a
2015 Januarys
3:07 p.m.-4:10 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J.Bennett (byteleconference)B.McKinnon
M.Reid R.Tisdale (Chair)L.Elliott B.Williams
K.Wilkinson (+3:30, -4:00)
N. Luo (+3:30,-4:00)
1.APPROVAL OF AGENDA
The agenda was approved as amended by motion.
2.CONFLICTS OF INTEREST -none declared
3.REVIEW AND APPROVAL OF 2015 JANUARY 13 BOARD AGENDAS
The agendas for the 2015 January 13 in-camera and public Board meetings were reviewed.
There were no changes.
4.CORRESPONDENCE
Correspondence sent to Premier Kathleen Wynn from the Bluewater District School Board
concerning a Notice of Motion by their Board of Trustees was circulated.The letter will be
Included in the Board meeting materials for the 2015 January 13 meeting under the OPSBA
update.
5.MEDIA TRAINING
Director L.Elliott and Chair Tisdale reported that a two hour workshop for trustees and senior
administration Is being organized.The date of the workshop was confirmed for Tuesday,Feb 17
at 5:30 p.m.
Director Elliott further reported the planned orientation for new trustees scheduled for January 20
has been postponed to Tuesday,February 3, 5 p.m.to 7 p.m.The orientation is being hosted by
the Director and the Associate Directors.All trustees are welcome.
6.34 CREDIT REPORT
Supt.K.Wilkinson and N. Luo joined the meeting to provide an update regarding the 34 Credit
Threshold.
Background Information on the 34 credit threshold was provide Including Ministry policy,Impacts
on the GSN, TVDSB statistical data describing the number of students taking high credits and the
programs selected for high credits.Comparative statistics were provided for 2013/14 and
2014/15.Budgetary implications were discussed.
Course selection and time tabling of high credit students was discussed.It was recognized that
the majority of high credit students are in the Beal Art program.The funding model for Beal Art
was discussed with the suggestion It be reviewed.
Similar to the previous year,trustees will need to confirm support for students taking high credits.
The timing Is important as students will be registering for 2015-16 courses in February.Through
discussion It was determined that a report with recommendations be brought forward from
administration to trustees at the 2015 January 27 meeting.
7.IN CAMERA
The committee motioned to move in camera at 3:21 p.m. to discuss personal issues.The
committee reconvened in public session at 3:28 p.m.
8.OTHER BUSINESS
a. City of London Liaison Committee
Itwas agreed that a letterof invitation be sent from ChairTisdaleand Director Elliott to
Mayor Brown requestingthat the TVDSB/City of London Liaison Committeereconvene.
It was recognizedthat the City of London has appointed Councillors tothe committee.
Agenda itemsfordiscussion Identified were the newaccommodationreviewguidelinesand
the City of London Plan.
b.Committee Membership appointments to First Nations Advisory Committee (FNAC)
and Special Education Advisory Committee (SEAC)
The process for approving committee membership appointments to FNAC and SEACwas
reviewed. Currentlyletters are received bythe Board inpublic session.Through discussion
it was determined the process is effective and efficient and as such will remain the same.
c.Equity and Inclusive Education (EIE)Committee Membership
Director Elliott advised that a Trustee from the Policy Working Committee is required to sit
on the EIE Committee (EIE is a subcommittee of the Culture for Learning Advisory
Committee).Trustee M.Reid requested that this be put on the agenda forthe next Policy
Working Committee.
9.DATE AND TIME OF NEXT MEETING/S
The meeting schedule for Chair's is as follows:
January 20,12:30 p.m.
February 3,3:00 p.m.
February 17,12:00 p.m.
March 3,3:00 p.m.
March 24,12:00 p.m.
April7,3:00 p.m.
April 22,3:00 p.m.
May 5,3:00 p.m.
May 19,12:00 p.m.
June 2,3:00 p.m.
June 16,12:00 p.m.
10.ADJOURNMENT
The meeting adjourned at 4:10 p.m. by motion.
RECOMMENDATIONS:None
RUTH TISDALE
Chairperson