4/26/2016 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2016 APRIL 26,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2016 April 26 in the Board Room at the Education Centre, meeting
in public session at 7:00 p.m. The following were in attendance:
TRUSTEES
B. McKinnon (Chair)
J. Bennett
R. Campbell
H. Goddeeris
C. Goodall
G. Hart
P. Jaffe
Regrets:
J. Todd
A. Morell
S. Polhill
M. Reid (Vice Chair)
P. Schuyler
J. Skinner
S. Suvajac
R. Tisdale
ADMINISTRATION AND OTHERS
L. Elliott
D. Macpherson
V. Nielsen
P. McKenzie
J. Pratt
M. Moynihan
S. Builder
S. Powell
R. Culhane
B. Sonier
M. Deman
T. Testa (-9:o1)
K. Edgar
K. Wilkinson
L. Griffith -Jones
K. Bushell
B. Williams
Guests:
L. Abell
K. Auckland (-8:03)
1. CALL TO ORDER
Board Chair B. McKinnon called the meeting to order at 7:00 p.m. and acknowledged the traditional
territory on which the Board meeting was held.
2/3.0 CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to Royal Roads Public School Junior Orchestra for their
performance and to Conductor Lola McCarthy for leading in the playing of O Canada and two musical
selections.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee P. Schuyler, seconded by Trustee J. Skinner.
6. OFFICIAL RECORD
B. Williams, Supervisor Corporate Services, read the following official record into the minutes:
"We regret to record the deaths of Claire Martineau, a teacher at Ingersoll District Collegiate
Institute on Monday April 11, 2016; and Peter MacVoy, a teacher at Westminster Secondary
School on Wednesday April 13, 2016."
6. RECOGNITIONS - none
7. CONFLICTS OF INTEREST — No conflicts of interest were declared.
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
Director L. Elliott invited everyone to attend 'Variety Is' at Budweiser Gardens on 2016 April 28 noting
it is a night of music presented by Thames Valley District School Board (NDSB) secondary schools
to celebrate the school music programs.
Director Elliott,. Associate Director V. Nielsen and Associate Director J. Pratt attended the 2016
Kiwanis Music Festival on 2016 April 20 at Sir Wilfrid Laurier Secondary School. The 2016 music
festival ran from April 4 to April 22. Recognition was given to Sir Wilfrid Laurier Teacher, M. Wolsey
2016 April 26 ... 2
for initiating the first category at the festival for students in developmental classes. It was described
as an amazing experience for all staff and students.
Associate Director V. Nielsen provided an update for the GENTLE Centre noting it welcomed 466
new students to TVDSB and provided supports as the students transitioned to their home schools.
The GENTLE Centre will close on 2016 April 29 where the contributions of all partners will be
recognized.
Director Elliott invited Supt. R. Culhane to provide an overview of Ontario's new mathematic strategy
to support the Ministry's commitment of helping students gain the mathematics knowledge and skills
they will require for the future. The strategy will result in supports to schools for students from early
years to grade 12. Additional information will be shared at the 2016 June 7 Program and School
Services Advisory Committee.
10. PUBLIC INPUT —none
11. MINUTES OF THE 2016 MARCH 29 REGULAR BOARD. MEETING.
a. CONFIRMATION OF MINUTES
The minutes of the 2016 March 29 Regular Board meeting were adopted on motion of Trustee M.
Reid, seconded by Trustee R. Tisdale and CARRIED.
b. BUSINESS ARISING FROM MINUTES - none
12. STUDENT TRUSTEE'S UPDATE
Student Trustee S. Suvajac provided the Student Trustee's Update highlighting the Student Advisory
Committee (SAC) meeting held in the Atrium at the Education Centre on 2016 April 7. Topics of
discussion at the SAC meeting included communication and proposed amendments to the Student
Trustees on the Board policy and procedure; and Student Advisory Council Procedure. He further
reported Student Trustee elections will take place on Thursday, 2016 April 28 and the Model United
Nations conference was held at Oakridge Secondary School on 2016 April 21.
13. REPORTS FROM THE ADMINISTRATION
a. Family Centres in Thames Valley District School Board Schools
Supt. R. Culhane and Learning Supervisor K. Auckland provided an overview of the purpose and
functions of the Family Centres located in schools across the Thames Valley District School Board
(TVDSB). The Family Centre Service System Leadership booklet was distributed to the Board
prior to the meeting.
The current TVDSB locations operating were identified as Northbrae Public School, White Oaks
Public School and Lord Nelson Public School. A new Family Centre and Child Care Centre will be
included at the new North East London and North West London school builds. The cost sharing
with the City of London was described. Questions of clarification were addressed.
In response to a question it was noted the Ministry is in the process of developing a website
promoting access to and information about Family Centres and Ontario Early Years Centres.
Information may also be found on the City of London website. As part of the Early Year's
Framework Policy to enhance speech and language support and under the special needs strategy,
it is anticipated parents will be able to access special needs supports and child resources within
the new centers being developed.
Positive comments were shared regarding the White Oaks Family Centre and how well it works in
the community. The Family Centres are open throughout the year. Some sites have extended and
weekend hours.
2016 April 26 ... 3
14. REPORTS OF COMMITTEES
a. First Nations Advisory Committee, 2016 March 22
Trustee P. Schuyler referred to the written report of First Nations Advisory Committee (Item 14.a)
provided to trustees in advance of the meeting. There were no recommendations.
b. Chair's Committee, 2016 March 29
Trustee M. Reid referred to the written report of the Chair's Committee, 2016 March 29 (Item 14.b)
provided to Trustees in advance of the meeting. There were no recommendations.
c. Policy Working Committee, 2016 March 29
Trustee M. Reid referred to the written report of the Policy Working Committee, 2016 March 29
(Item 14.c.) provided to Trustees in advance of the meeting. There were no recommendations.
d. Special Education Advisory Committee, 2016 March 1
Trustee R. Tisdale referred to the written report of the Special Education Advisory Committee,
2016 April 5 (item 14.d) provided to Trustees in advance of the meeting. There were no
recommendations.
e. Program and School Services Advisory Committee, 2016 April 5
Trustee A. Morell referred to the written report of the Program and School Services Advisory
Committee, 2016 April 5 (Item 14.e) provided to Trustees in advance of the meeting. There were
no recommendations.
In response to a question it was clarified that students upgrading a course must take the full credit
course of 110 hours as stated in a Ministry memo.
f. Audit Committee, 2016 April 12
Trustee R. Tisdale referred to the written report of the Audit Committee, 2016 April 12 (Item 14.f)
provided to Trustees in advance of the meeting. There were no recommendations.
g. Planning and Priorities Advisory Committee, 2016 April 12
Trustee Hart referred to the written report of the Planning and Priorities Advisory Committee, 2016
April 12 (Item 14.g) provided to the Trustees in advance of the meeting.
The following recommendation was moved by Trustee Hart, seconded by Trustee J. Bennett
and CARRIED:
That the development of a policy/procedure to standardize the purchase options of
AEDs and to establish standard protocols for the maintenance and placement of
AEDs be approved and referred to administration for follow up.
h. Thames Valley Parent Involvement Committee, 2016 April 14
Trustee Tisdale referred to the written report of the Thames Valley Parent Involvement Committee
(Item 14.h) provided to the Trustees in advance of the meeting. There were no recommendations.
i. Planning and Priorities Advisory Committee, 2016 April 19
Trustee Hart referred to the written report of the Planning and Priorities Advisory Committee (Item
14.i) provided to the Trustees in advance of the meeting. The Budget calendar was highlighted
noting that the Preliminary budget will be presented on 2016 May 31 and public input will be
received on 2016 June 14. The budget debate and approval will take place at a Special Board
meeting on 2016 June 21. There were no recommendations.
j. Chair's Committee, 2016 April 19
Trustee Reid referred to the written report of the Chair's Committee (Item 14.j) provided to the
Trustees in advance of the meeting.
2016 April 26 ... 4
The following recommendations were moved by Trustee Reid, seconded by Trustee Morell and
CARRIED:
That an Ad Hoc Committee be established for the purposes of implementing a
process for Trustee Forums and that a report be brought back to the Board of
Trustees by 2016 October 25.
That Trustees J. Bennett, J. Todd, G. Hart, and A. Morell be appointed to the
Trustee Forums Ad Hoc Committee.
k. Committee of the Whole, 2016 April 26
Trustee Reid reported the Committee of the Whole met in -camera from 5:04 p.m.to 6:07 p.m.
Property, negotiations and personal matters were discussed. No conflicts of interest were
declared.
The following recommendation was moved by Trustee Reid, seconded by Trustee Tisdale and
CARRIED:
That the motions approved at the in -camera session of 2016 April 26 related to
property, negotiations and personal matters be approved.
15. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION
Trustee Hart provided the Ontario Public School Board's Association update noting the Board of
Directors meeting on the weekend of 2016 April 30.
16. COMMUNICATIONS
a. City of London — Mayor's Advisory Panel on Poverty
Chair McKinnon advised a letter from the City of London — Mayor's Advisory Panel had been
received and was included in the meeting materials provided to the Trustees in advance of the
meeting.
b. Letter of Response
Chair McKinnon advised the letter in response to item 16.a was included in the materials provided
to the Trustees in advance of the meeting.
c. Bluewater District School Board
Chair McKinnon referred to the letter from the Bluewater District School Board (item 16.c)
addressed to the Ontario Federation of School Athletic Associations (OFSAA) that was provided
to Trustees in advance of the meeting.
The following motion was moved by Trustee Tisdale, seconded by Trustee Morell and CARRIED:
That the Thames Valley District School Board write to the Executive Director of the
Ontario Federation of School Athletic Associations (OFSAA) in support of the letter
from the Bluewater District School Board requesting that OFSAA undertake a
review of the exceptions allowed under the current regulations in regards to
transferring student athletes between schools, and as part of this review reach out.
to student athletes, parents, coaches and school board trustees and school board
officials for input, and further that our letter be copied to all school board Chairs in
Ontario.
In support of the recommendation, it was noted that while restrictions were put in place to prevent
the 'stacking' of teams, the regulation unfairly disadvantages students who move from school to
school to take specialist high skills majors and/or and tech emphasis programs. Current
2016 April 26 ... 5
exemptions do not apply to these students. The importance of reviewing the current regulation
was highlighted so there is a balance that better meets the needs of students.
d. Munsee Delaware Nation Letter of Appointments
Chair McKinnon referred to the correspondence received from the Munsee Delaware Nation in
regards to appointments to the First Nations Advisory Committee.
The following recommendation was moved by Trustee Bennett, seconded by Trustee Schuyler
and CARRIED:
That Marley Fisher and Glenn Forrest be appointed to the Thames Valley District
School Board First Nations Advisory Committee as representatives of the Munsee
Delaware Nation for the 2016-2018 term.
e. Learning Disabilities Association of London Region Letter
Chair McKinnon referred to the correspondence received from the Learning Disabilities
Association of London Region in regards to appointments to the Special Education Advisory
Committee.
The following recommendation was moved by Trustee Tisdale, seconded by Trustee C. Goodall
and CARRIED:
That Paul Cook be appointed to the Special Education Advisory Committee (SEAC)
as Representative of the Learning Disabilities Association of London Region for
the remainder of the 2014-2018 term.
17. NOTICE OF MOTION - none
18. MOTION — NOTICE OF WHICH HAS BEEN GIVEN
The following motion was moved by Trustee Skinner, seconded by Trustee R. Campbell and
CARRIED:
That the Thames Valley District School Board of Trustees, to ensure its students
remain competitive in the field of robotics, computing, and technology, relative to
other provincial education systems in Canada and abroad:
i) Ask the Ontario Ministry of Education to add coding to the Ontario curriculum in
JK to grade 8;
ii) Send letters to all school boards in the province asking them to support this
change request; and,
iii) Send a letter to the Ontario Public School Board Association requesting their
support and advocacy for this curriculum change.
Trustee Skinner provided an overview of coding highlighting reasons why coding should be added to
the Ontario curriculum. Trustee Campbell spoke in favour of the motion providing the importance for
students to be prepared for the work world.
Student Trustee Suvajac spoke in favour of motion but cautioned coding should be integrated into
existing courses as not to add to the burden of completing mandatory course work and limiting
opportunities to take elective courses.
Discussion considered the implementation of coding in elementary.
2016 April 26 ... 6
Director Elliott advised there have been discussions at the Ministry level regarding the addition of
coding to the Ontario curriculum.
At the request of Trustee Reid, a poll vote was conducted.
Poll Vote
YEAS R. Tisdale, J. Bennett, R. Campbell, C. Goodall, G. Hart, P. Jaffe, B. McKinnon, A.
Morell, S. Polhill, M. Reid, P. Schuyler, J. Skinner
NAYS None
Student Trustee H. Goddeeris — YEA
Student Trustee S. Suvajac — YEA
19. ADDITIONAL ITEMS — none
20. QUESTIONS/COMMENTS BY MEMBERS
In response to a question concerning activities during Education Week, Director Elliott offered to
follow up to determine if there was a centralized list.
The incredible work and leadership at the GENTLE Center was acknowledged.
At 9:01 p.m. a motion to recess was moved by Trustee Morell, seconded by Trustee Reid and CARRIED.
The committee reconvened in public session at 9:30 p.m.
21. ADJOURNMENT
The meeting adjourned at 9:32 p.m. on motion of Trustee Reid, seconded by Trustee Tisdale.
Confirmed ,
Chairperson
2016 April 26 ... 7
SUMMARY OF APPROVED RECOMMENDATIONS OF 2016 APRIL 26
That the development of a policy/procedure to standardize the purchase options of
AEDs and to establish standard protocols for the maintenance and placement of
AEDs be approved and referred to administration for follow up.
That an Ad Hoc Committee be established for the purposes of implementing a
process for Trustee Forums and that a report be brought back to the Board of
Trustees by 2016 October 26.
That Trustees J. Bennett, J. Todd, G. Hart, and A. Morell be appointed to the
Trustee Forums Ad Hoc Committee.
That the Thames Valley District School Board write to the Executive Director of the
Ontario Federation of School Athletic Associations (OFSAA) in support of the letter
from The Bluewater District School Board requesting that OFSAA undertake a
review of the exceptions allowed under the current regulations in regards to
transferring student athletes between schools, and as part of this review reach out
to student athletes, parents, coaches and school board trustees and school board
officials for input, and further that our letter be copied to all school board Chairs in
Ontario.
That Marley Fisher and Glenn Forrest be appointed to the Thames Valley District
School Board First Nations Advisory Committee as representatives of the Munsee
Delaware Nation for the 2016-2018 term.
That Paul Cook be appointed to the Special Education Advisory Committee (SEAC)
as Representative of the Learning Disabilities Association of London Region for
the remainder of the 2014-2018 term.
That the Thames Valley District School Board of Trustees, to ensure its students
remain competitive in the field of robotics, computing, and technology, relative to
other provincial education systems in Canada and abroad:
i) Ask the Ontario Ministry of Education to add coding to the Ontario curriculum in
JK to grade 8;
ii) Send letters to all school boards in the province asking them to support this
change request; and,
iii) Send a letter to the Ontario Public School Board Association requesting their
support and advocacy for this curriculum change.
That the motions approved at the in -camera session of 2016 April 26 related to
property and personal matters be approved.
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
MEMBERS
P. Schuyler (Chair)
J. Bennett, Trustee
A. Morell, Trustee (+3:25)
C. Thomas, Munsee-Delaware Nation
C. Doxtator, Oneida Nation of the Thames
B. Summers, Oneida Nation of the Thames
Regrets:
S. Doxtator, Oneida Nation of the Thames
D. Grosbeck, Chippewas of the Thames
C. Kechego, Chippewa of the Thames
14.a
2016 March 22
3:05 p.m. to 4:40 p.m.
ADMINISTRATION AND OTHERS
P. McKenzie, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
J. Hill, FNMI Learning Coordinator
S. McGahey -Albert, FNMI Education Advisor
L. Abell, Corporate Services Assistant
M. Ferdinand, Coordinator School Counselling &
Social Work Services
R. Hart, Principal B. Davison S.S.
M. Macdonald, Principal S.D.C.I.
M. Deeb, Principal H.B.Beal S.S.
B. White, Principal Saunders S.S.
D. Chisholm, Vice -Principal Saunders S.S.
R. Oakley -Law, Principal Delaware Central P.S.
L. Williams, Principal Lambeth P.S.
J. Wood, Research and Assessment Associate
Guests:
C. Beal, Superintendent of Student Achievement
(-3:57)
P. Hearse, Supervisor, Financial Services (-3:57)
S. Macey, Manager, Financial Services (-3:57)
A. Sodawater, Financial Analyst (-3:57)
1. CALL TO ORDER
The meeting convened at 3:05 p.m. at Delaware Central Public School, 14 Osborne Street, Delaware.
2. SPECIAL GUEST: DELAWARE CENTRAL PUBLIC SCHOOL DRUMMERS
R. Oakley Law, Principal introduced the Delaware Central Public School Drummers. The students
shared the educational experience of making the Anishinaabe drums with Bill Hill. The appreciation of
the committee was extended to the drummers for their performance.
3. APPROVAL OF AGENDA — The agenda was approved on motion.
4. CONFLICTS OF INTEREST — none declared
5. REPORT OF MEETING- 2016 FEBRUARY 16 — provided for information.
6. BUSINESS ARISING FROM MINUTES
a. Item #6.b: OSSLT Data Report and Discussion
Supt. P. McKenzie shared further information regarding the Ontario Secondary School Literacy
Test (OSSLT) infographic that was presented at the 2016 February 16 First Nations Advisory
Committee (FNAC) meeting. J. Woods, Research and Assessment Associate highlighted the
revisions made to the infographic. It was noted that Frequently Asked Questions were added on
the back of the infographic to explain key components of the OSSLT. Copies of the infographic
were distributed to the community representatives to take back to their communities for further
input.
7. PROGRAM SPOTLIGHT
a. Business Services Presentation
Members of the Thames Valley District School Board Finance department joined the meeting to
share the Business Services Presentation. C. Beal, Superintendent of Student Achievement; P.
Hearse, Supervisor Financial Services; S. Macey, Manager Financial Services and A. Sodawater,
Financial Analyst presented the First Nations, Metis, and Inuit Funding.
It was noted the slides presented are a starting point to address questions regarding the funding.
The Finance department will work on keeping the information current and address questions as
they emerge.
In response to a question it was noted the attendance recording is completed at the school. It was
determined better communication is required between the school Principals, education officers
and community representatives regarding semester 2 students with the goal to get students back
in school. It was suggested a better tracking system is required for identifying students not
returning after semester 1.
A question regarding First Nations staff working for the Thames Valley District School Board will
be addressed at the 2016 April 19 FNAC meeting after more information can be obtained. It was
noted that the Hastings School Board has a system in place for tallying the number of First
Nations staff.
8. LEARNING SUPPORT SERVICES UPDATE
S. McGahey -Albert shared the Learning Support Services Update that was distributed to the
Committee in advance of the meeting. The FNMI Student Leader posters were on display at the
meeting. Copies of the posters will be provided to the First Nations communities.
J. Hill highlighted the FNMI Teacher Champion Training and Support sessions and FNMI speaker
series as noted on the handout.
P. Skinner provided the FNMI Cultural Camp update. The camp will take place 2016, May 3 — 6 at
Tim Horton Onondaga Farms near Brantford. Fifty five students have expressed an interest in
attending the camp. Bill Hill is booked for a drum presentation and it is hoped that Elders from the
First Nations communities will join the students at the camp and share their knowledge. An
information session will be held on 2016 March 31 at H.B. Beal Secondary School. The session is
open to parents, students and chaperones.
9. PRINCIPALS' UPDATE
a. B. Davison Secondary School
Principal R. Hart referred to the written report as attached (FNMI 1) and provided to the
Committee in advance of the meeting.
b. Delaware Central Public School
Principal R. Oakley -Law referred to the written report as attached (FMNI 2) and provided to the
Committee in advance of the meeting.
c. H.B. Beal Secondary School
Principal M. Deeb referred to the written report as attached (FNMI 3) and provided to the
Committee in advance of the meeting. In addition to the report it was noted that Parent Teacher
Interview night is on 2016 March 30 and progress reports go home on 2016 March 23.
d. Lambeth Public School
Principal L. Williams referred to the written report as attached (FNMI 4) and provided to the
Committee in advance of the meeting.
e. Saunders Secondary School
Vice -Principal D. Chisholm referred to the written report as attached (FNMI 5) and provided to the
Committee in advance of the meeting noting that progress reports have gone out.
f. Strathroy District Collegiate Institute
Principal M. Macdonald referred to the written report as attached (FNMI 6) and provided to the
Committee in advance of the meeting.
10. COMMUNITY UPDATE
a. Chippewas of the Thames First Nation - None
b. Munsee-Delaware Nation
C. Thomas provided the Munsee-Delaware Nation Community update. A FASD conference is
planned for 2016 March 30. Two aboriginal men that deal with FASD daily will share their
experiences. Registration for the event is free and all are welcome. A comedian performance is
planned for 6:00 p.m. The Annual election for Chief and Council is on Saturday, 2016 March 26.
Continuous work is being done to address bullying; assistance from Thames Valley to address
the bullying of First Nations students was identified.
c. Oneida Nation of the Thames
B. Summers provided the Oneida Nation of the Thames Community update. The Oneida
community also is focussing on bullying. A new Bullying Policy is being developed and refined.
Professional Development for staff is being provided around Mental Health Initiatives. A full time
Nutrition Coordinator has been hired. Education week plans are in progress. A summer school
program for secondary student credit recovery is in development.
The Chippewa, Muncey, Oneida (CMO) Community hockey teams did very well at the
tournament in Mississauga during March break. It was the 45th year for the tournament with 195
teams playing.
11. ADDITIONAL ITEMS
a. First Nations Advisory Council, 2016-2017 Meeting Schedule
The draft First Nations Advisory Council, 2016-2017 Meeting Schedule was reviewed and
locations for the meetings were chosen.
12. FUTURE MEETING DATES
2016 April 19
2016 May 17
2016 June 22
Lambeth PS
Oneida Nation of the Thames
Strathroy District Collegiate Institute
13. ADJOURNMENT
The meeting adjourned at 4:40 p.m. by motion.
Recommendations: None
P. Schuyler
Committee Chair
FNMI 1
B. Davison Secondary School
785 Trafalgar Street, London, Ontario N5Z 1 E6.
Telephone: (519) 452-2880 Fax: (519) 452-2899
Web site: www.tvdsb.on.ca/davison
Report to First Nations Advisory -Council
Date: Wednesday March 9, 2016.
Transition Meetings and Timelines:
• The registration process for 2015/16 is completed. We have 38 grade 12 students that will graduate at the end
of the school year. Our population for next year is expected to be within 16-22 students of the student
population we had last September.
Initiatives to Support Students in their Learning:
• During the last week of Feb and into March we have a number of students taking part in Credit Recovery to
recover credits from last year and some form first semester.
Cultural Initiatives:
• Beads and supplies have been ordered through the Cultural Dollars fund. Waiting booking for dates with
Crafts people to make Lanyards and Earrings. This will be in the Cosmetology class and involving all
interested FNMI Students. We have 10 interested students signed up to take part with the class:
• Six dates are being discussed for the Come to Powwow with Me Program with Summer Bressette/SOAHAC
Program. This will be in collaboration with the Phys -ed Program and all interested FNMI Students. To date.six
FNMI students that are not part of this class have shown interest.
• Re -Visit with Sgt. Ray Starks on March 7th for interested students in the Black Bear and Raven FNMI
Program offered.
• Namerind visit with 7 students to promote the programs available for youth/families took place on Feb 26.
They plan to return to offer the students a free lunch following March Break.
• Two students and Carrie attended the Mike Bone presentation to discuss overcoming obstacles. in their lives
and obtaining their dreams. Had a chance to hear their presentation, enjoy a live hip-hop presentation, learn
some dance moves, and have pictures and autographs which took place on'Feb.4.
• FNMI counsellor and youth have continued to do smudging/sharing circles at the end of the week to allow
students the opportunity to discuss the week.
Importance Dates:
• The OSS LT is being held on Thursday March 31.
• We have hand-picked students to rewrite the OSSLT as well as those students that will be writing for the first
time. Six remedial sessions have been planned to prepare and support our students for the test.
Sincerely,
P, ql,55z�
Principal
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
FNMI 2
DELAWARE- CENTRAL PUBLIC, SCHOOL
x 14,Osborne.Street, -
P.O-Box 36, Delaware, ON
N01, 1E0
" (519):.652=5371
www.tvdsb.ca/DelawareCentral.cfm
Delaware CentralTNAC Report:
March: , 2016
Transition Meetings"and`Timelines
• . Delaware has very few registrations from:"Standiing Stone. We are planning some1ra�nstti'66.
activities tor:t4ose who. have registered-land�a.nyother students Who..have.not„yefi registered for
eitherschoo"I).:We_are working with our:Standing Ston"e.graduates:(currently in grad"es:7 and'8)
in promoting; Delaware School to current Standing.Stone students.
•
Transition meetings will;.take:place next.month.
IhMotives, to SUP port'Student's In” Their learning:
• Mable took our.-FNMI students to Aboriginal -Track and:r Field: day
• Grade 7/8students.are doing.an`inquiry:about:,the residential:school:''Iogacy :Emily:Schuyler:-.`an
art student:atSaunders SS brought -her work.entitled- "Apology" to Delaware Central.on Feb, .19
and,-Wked:.to,.our.."grade"4=8: tudents.about°the.-historica:l:trauma-ca.used bytheJestd:ential
sch! 6ol'tra.uma::her:family has,endured; and tie artistic process. -in the creation of'h`er piece: I Or
V sitengendered more curiosity;and student engagementthan any, book or video could'have
done.
Cultural Initiatives
• Stud'ents in grade',k will :be perforrming.with..th'eir. drums. at the;.IVlarch .FNAC.meet! ng.
•
Several' -staff members attended the cultural competency workshop as. Well as,the,presentation
from the -Metis .Nation, of Ontario "on the :following: day. It was emotional -experience for. a.11" of
us = one -that will:f.fect o.urrwo:rk'in a positive way.. The 'w.orksho.ps were: extremely well' -done.
• London°:Artist -ln Residence: - Sh`erri Cowan = has been. working with- our,. grades 4- 8students:in
Tr The,grade 6 students:are doing images:ofthe animals-representing;the Seven '
Grandfatheffeachings-.
Calendar of* Events;
• FNMI.:Colla'bora:tive "Inquiry We: have held our second meeting, :Feb. 8 to review the results of a
recen.t,parentsurveyand.ore maktng'.plans-to promote Delaware-Central'to'S.tanding-Stone.
students..�(see - transition :timelines )
• April`6 — Transition meetings for'Stand,ing Stone students who have.registered.'
Thames Valley Dlstri'ctSchool :Board Each student, -everyday wwwavdsbca
IfIWLLSWhIY&II!IIIly111. IIIA. :It>'_Jdf?I.d,P y, SII, WI�III I���I.Li11m_I'IY. I..�I.u.I: JAk111q.iIWIW1 1114..A1.Cm.%Ix.ILI..l�4ll.mAm. IILII�, W 111ft•11 Ll"J.lLI�. L'. 1,16, 0W1:saw..1-
B,ea
1`1 _201 q CLQ
A ccntuiy of education al training
H.B. Beal Secondary School F"""' 3
525 Dundas Street Phone:'. 519-452-2700 www.tvdsb:ca/beal.cfrh
London, Ontario Fax: 519-452-2729 Email: beal0tvdsb.on.ca
N6B 1 W5
Mr: Michael Deeb, B.L.S., H.B.A., M.A:, Principal
Mr..Matthew Bradacs, B.A., B.Ed., M.Ed., Vice -Principal
Mr. Michael Barry, B.A.; B.Comm., B.Ed., Vice -Principal
Ms. Tammy Vacante, B.A., B.Ed., M.A., Vice -Principal
Report to First Nations Advisory Council
March 2016
TRANSITION MEETINGS AND TIMELINES
In partnership with the Guidance department we held an information session and pizza lunch for
all of our FNMI students to increase awareness about culturally specific courses available to them
for next year. To follow up from this session we have been working with students one-on-one to
create specific timetables for the 2016-17 year; this remains an on-going process. Plans to visit
the Chippewa of the Thames community to offer the information support to parents and students
took place Wednesday, March 9th,
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
Many of our FNMI students participated in our small group tutorials run by the literacy committee.
In addition, we have begun to collate data on our previous writers who were unsuccessful as well.
as data from our practice test to create additional support sessions for our FNMI students after
March Break: We will run these during school hours to support participation and focus on specific
tasks/skills as well as make sure students are aware of extra supports available to all before the
test (lunch time and after school sessions).
Several requests for Visiting Elders have been sent from Beal teachers and will occur starting
after March Break.
4th R Peer Mentor training was on Friday, March 4th: 12 senior students attended and the
program for our grade 9s will start up again after March Break.
CULTURAL INITIATIVES
We have procured materials to make 15 skateboard decks and in partnership with our art ,
department will be holding a workshop for FNMI students to make these pieces of art. The theme
of this project will be "Indigenous Identity in 2016" where students will not only manufacture the
skateboard deck, but also create a piece of art on it that expresses their identity and definition of
what it means to be a First Nations person in 2016.
Beal is hosting the FNMI basketball tournament on Friday, April 22nd
ON-GOING INITIATVES
Lunch and Learn continues to. be hosted by Rhonda Doxtator twice a month.
FUTURE DATES
Thursday March 31St Literacy Test
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
FNM14
H
Report to First Nations Advisory Council- March, 2016
Transition Meetings and Timelines:
➢ New Registrations- Planning meeting with Resource Team,
Support Services, Student Advocates -:April, 2016
Initiatives to Support Students in their Learning
➢ FNMI Collaborative Inquiry- Celebrating of community and
culture
Student celebration- I am special because...........
Professional Learning- Community Building at staff.
meeting
➢ Cultural Competency- Professional Learning Workshop
Cultural Initiatives
➢ Professional Learning Resources- The 8t" Fire
➢ Beading Club- Looms and beads
➢ Learning Resources- guided reading books
FNMI 5
SA�NDE_RS, .
'I
i
f�ONDARY SCHO
Saunders Secondary -School
941 Viscount Road, London, Ontario N6K 1 H5
Telephone: (519) 452-2770 - Attendance: (519) 452-2790
'Fax:; (519) 452-2799
REPORT to FIRST NATIONS ADVISORY COUNCIL
Saunders Secondary School
Mar. 22, 2011
TRANSITION MEETINGS AND TIME LINES
• Gr. 9,10 & 11 Course Selections
Our:guidance counsellors and resource staff have finished the course selection - -
process for the returning Gr. 9, 1.0 & 11 students. The course selection information -
is used to determine the number of classes that we will run -for each. course for next
year.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
• FNSST Meeting
On Friday, Feb.:I9t', we:held our first FNSST meeting at. Saunders. The .purpose of .
the meeting was to- review the student success data from first semester and to
identify- -potential candidates for..our FNM I.. Cooperative education and Work
Internship programs and the FNMI School -Within -A -College (SWAC) program for
next year.
The. next FNS.ST meeting will take place in late March_ .to discuss the student success
data obtained from the Mar. 10th. progress reports.
• OSSLT Preparation
Our literacy committee has worked -hard to prepare some OSSLT preparation
workshops for our students.These workshops will be completed throughout the
month of March leading up to the OSSLT on Mar.:318t
�.
Thames Valley District School Board 1.�, ,L�ea/utl�r y �v�us� Website: www.tvdsb.on.ca
�uNDERs
1
�I
a
ECpNDARY SGNpO
Saunders Secondary School
941: Viscount Road,, London, Ontario N6K 1 H5
Telephone: (519) 452-2770 - Attendance: (519) 452-2790
Fax: (519), 452-279.9
CULTURAL INITIATIVES
• Paul Martin Accounting, Mentoring Program
The mentors and mentees met .on Friday; Feb. -26th :for their -most recent group
activity. They met for a skate in the park and had a chance to reconnect over a cup
of hot chocolate= or coffee.
We're hoping to arrange the next group activity on: March 23,. 2016 at Fanshawe
College for the FNMI celebration scheduled to.occur.
IMPORTANT DATES:
Mar. 24/16
Mar. 25-28/16.
Mar. 31/16.
Apr. 1-2/16
Apr. 15/16
Apr. 18/16
- Parent/Teacher-Interviews
Easter Break
- OSSLT (Ontario- Secondary School Literacy Test)
Launch of Saunders Cancer Campaign
P.D. Day
Term 2 Begins
Thames Valley District School Board e0tsustGl irf
website:: www.tvdsb.on.ca
Report to First Nations Advisory Council
Strathroy District Collegiate Institute
2016 March
Transitions
• Building leadership within the'school - 7. FNMI students, attended the 0 R .
Leadership Training program, and 3 students from our FNMI Leadership
Council will take part in the Indigenous Awareness Week at Western
University. We have 1 Teacher Champion and 10 students who are planning
to attend the Onondaga Camp May 3-6,
Initiatives to Support. Students in their Learning
• All grade 10 FNMI students are receiving supports. in preparation for the
upcoming Ontario Secondary School Literacy Test. Students who are
considered at -risk are receiving extra training.
• We have ordered class sets of additional print resources to support some of
the new Native Studies courses:we will be offering in September.
• Early Progress Reports will be distributed during the week after March
Break.
Cultural Initiatives
• Our May trip to the Sony Centre in Toronto to watch the. Outside Looking In
performance by grade 9-12 FNMI students, is being expanded to include
visiting the Indigenous Artifacts display at the ROM.
• Our FNMI, students are currently making plans for their contributions. to the
school -wide Earth -Week activities in April and Mental Health and Wellness
Week in May.
361 Second St., Tel: 519-245-2680. Fax: 519-245-5498
Strathroy, ON N7C 4.18 Email: strathroy@tvdsb.on.ca
We build each student's tomorrow, every day.
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
G. Hart B. McKinnon (Chair)
A. Morell M. Reid
R. Tisdale (+12:20)
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST — none declared
MW
2016 March 29
12:09 p.m. —1:29 p.m.
ADMINISTRATION AND OTHERS
L. Elliott B. Williams
D. Giesbrecht (+12:32,-12:40)
3. REVIEW AND APPROVAL OF ADVISORY COMMITTEE AGENDAS
The agendas for the 2016 April 5 Program and School Services Advisory Committee and the
2016 April 12 Planning and Priorities Advisory Committee were reviewed and amended.
Discussion considered future agenda items.
4. CORRESPONDENCE - none
5. TRUSTEES PROFESSIONAL DEVELOPMENT
The current year budget and balance of funds for trustee Professional Development was
reviewed.
The following motion was moved and carried:
That the request for professional development funds by Trustee Skinner be approved.
6. 25 YEAR EMPLOYEE RECOGNITION CELEBRATION
Trustee Administrative Assistant D. Giesbrecht and Director L. Elliott shared information about
the 25 year employee recognition program scheduled for 2016 April 4.
7. STUDENT TRUSTEE ELECTION DEBATE
Discussion considered the student trustee election for the 2016-2017 school year noting there are
three applicants from the City of London. The process for ensuring representation from the
County was discussed; it was determined the Student Trustees on the Board Procedure provides
direction in this circumstance.
8. COMMITTEE STRUCTURE REVIEW
Director Elliott distributed a draft mid -year evaluation tool on the new committee structure. It was
determined to complete the mid -year reflection at the end of June and again at the end of
November 2016.
There was a suggestion to complete a meeting evaluation checklist. Trustee A. Morell provided a
draft checklist; suggested edits to the checklist were captured by Trustee Morell. A review of the
checklist was added to the agenda for the 2016 April 5 meeting of the Program and School
Services Committee meeting. It was determined to use the checklist for each Board and Advisory
Committee meeting in May and June.
9. UPCOMING EVENTS/INITIATIVES
System events and initiatives previously scheduled are as follows:
• Student Trustee Debate and Elections —April 28, 2016 (morning)
• Variety Is — April 28, 2016 (7 p.m.)
• Education Week Kick Off, Lord Dorchester S.S. — May 2, 2016 (9:30 a.m.)
• Education Week Activities - May 2-9, 2016
10. OTHER BUSINESS
a. FUTURE TRUSTEE PROFESSIONAL DEVELOPMENT
Discussion considered future trustee professional development and learning needs. Trustee
Morell distributed a number of the training modules offered through OPSBA suggesting the
trustees first complete a self-assessment on governance performance to identify areas for
learning. The value of completing the assessment was discussed.
It was agreed the assessment be administered by Corporate Services at the 2016 April 5
meeting of the Program and School Services Committee meeting.
11. DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
April 19, 12 p.m. April 26, 12 p.m. May 17, 12 p.m.
May 24, 12 p.m. June 21, 12 p.m. August 30, 3 p.m.
12. ADJOURNMENT
The meeting adjourned at 1:29 p.m. by motion.
RECOMMENDATION: None
BILL MCKINNON
Chairperson
REPORT OF THE POLICY WORKING COMMITTEE
2016 March 29
3:00 p.m. — 3:19 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Bennett S. Polhill L. Elliott L. Abell
C. Goodall M. Reid (Chair)
GUESTS REGRETS GUEST
A. Morell J. Skinner B. Williams
R. Tisdale
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST - none
3. COMMITTEE REPORT OF 2016 FEBRUARY 23 AND 2016 MARCH 29 TRACKING SHEET
The 2016 February 23 Committee Report was provided for information. The 2016 March 29
tracking sheet was reviewed and discussed.
4. EXISTING POLICY/PROCEDURE UNDER REVISION
a. School Holding Zone Independent Procedure
It was advised that the School Holding Zone Independent Procedure # 9050 is to be
rescinded; it was replaced by the Holding Zones and Holding Schools Procedure under the
new Pupil Accommodation Policy.
The following motion was moved and carried:
That the School Holding Zone Independent Procedure #9060 be rescinded.
6. POLICY/PROCEDURE FOLLOWING PUBLIC INPUT - none
6. NEW DRAFT POLICIES/PROCEDURES - none
7. POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION (before public input)
a. Video Surveillance Policy and Procedure
B. Williams, Supervisor Corporate Services joined the meeting to review the revisions made to
the Video Surveillance Policy and Procedure #2017. B. Williams noted the suggested
revisions and answered questions of clarification.
The following motion was moved and carried:
That the Video Surveillance Policy and Procedure be posted for public input for 60
days.
8. OTHER BUSINESS - none
9. DATE AND TIME OF NEXT MEETING
The next meeting is scheduled for Tuesday, 2016 April 26, in the Governor Simcoe Room.
10. ADJOURNMENT
The meeting adjourned by motion at 3:19 p.m.
RECOMMENDATIONS: None
MATT REID
Committee Chair
14.c
Title
Department
Resources
Thames Valley District School Board
SCHOOL HOLDING ZONES
LEARNING SUPPORT SERVICES
INDEPENDENT
PROCEDURE
Independent 9050
Procedure No.
Effective. Date 2007:',Mar. 20
Procedures for Establishing Holding Schools and for the Establishment of`Elementary4'nd
Secondary Education Facilities:,:f,'>.
1. Prior to the establishment of a new educational facil ty,Wthin�a>community; students
may be accommodated within a holding school-
2. The following criteria shall be employed in 'establishing a holding school:
i) Students from a holding zone,�shall be accommo4ated� in as few holding schools
as possible. Holding schools sh'all'-be; as;close.toi`the developing community as
possible. If feasible, the students°=shall b Olacod so that further relocations will
not be necessary during`their°accommodation in a holding school.
ii) Holding schools should not exceedth.eir effective capacity as a result of
accommodating pupils from outside the community; however, portable
accommodation:::,may"be required to provide space on holding school sites.
3. The Board shall consider;t .e.,:establishient of a new educational facility as part of the
44c .:.'. •.if..
Capital Planning °process in accordance with Ministry of Education guidelines. Where
appropriate, the following willfie considered:
i) an'netory of vacant pupil spaces in the system;
the`"�presence of,unreasonable busing arrangements for large numbers of
tuden:ts:,.in the system;
iii) the need�for an expansion of a particular type of program for which no space is
available in the system;
currenteconomic conditions;
V) `- =Capital Planning guidelines of the Ministry of Education;
vi) long-term enrolment forecasts;
vii) such other factors as the Board considers necessary.
Administered By
LEARNING SUPPORT SERVICES
Date of Last Amendment
Page 1 of 2
4. The Board shall, whenever appropriate, require the inclusion of the following clause in
the Subdivision Agreement:
AThe developer agrees to inform all purchasers of residential lots and blocks by
including a condition in a purchase agreement stating that there are no :plans for the
construction of an educational facility by the Thames Valley DistrictSch`ool� Board to
serve the area in the foreseeable future. Educational facilities imth"e immediate vicinity
are presently at capacity. The Board has designated the area, as��a;holding zoneand
students will be assigned to a holding school(s) yet to be determined:@
5. The need for a school educational facility within an area -shall be. '6Viewed atrthe time of
F.
the multi-year accommodation forecast in compliance with the Ministry of, Ed'u'cation
policies. This review will generally take place during the time`=frame identified in the
Planning Cycle.
6. This review will assess the long-term requirements�for educational facilities within the
developing community. In considering wheth'er>3an education needs to be
included by the Board in its multi-year' accommedation"forecast in compliance with the
Ministry of Education policies, the;reportllrconsder:such factors as impact effects on
holding schools of withdrawal of students --and cu t"e""H space inventory, long-term
population projections, finap ial consi.deratidhs, and other such factors as are
considered appropriate.
Page 2 of 2
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
MEMBERS
FASD E.L.M.O., T. Grant (Chair)
Association for Bright Children, C. Thammagonsva
Autism Ontario, S. Young
Children's Aid Society of London and Middlesex, M., Cvetkovich
Community Living Education Committee, S. Wilson
Easter Seals, A. Morse
Epilepsy Support Centre, B. Harvey
Learning Disabilities Association of Ontario (LDAO), B. Wludyka
Trustee R. Tisdale
Trustee C. Goodall
Trustee J. Bennett
Vanier Children's Services, B. Montminy
Thames Valley Children's Centre, J. Gritzan Thames Valley
Council of Home and School, J. Nuyens
Regrets:
Chippewas of the Thames, C. Dendias
VIEWS, J. Schaeffer
Voice for Hearing Impaired Children, M. Barbeau
OPACC, T. Smith
14.d
2016 April 5
12:15 p.m. to 2:30 p.m.
ADMINISTRATION AND OTHERS
S. Builder, Superintendent of Special Education
A. Leatham, Learning Supervisor
T. Birch, Secondary Principal (12:55)
R. Lee, Elementary Principal
M. Chevalier, Elementary Principal
K. Aitken, Learning Support Services
guests:
J. Griffin, Goodwill Industries
Association for Bright Children, B. Mai
1. CALL TO ORDER
Chair T. Grant called the meeting to order at 12:15 p.m. in the Conference Room at Facility Services
(951 Leathorne Street).
2. CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3. CONFLICTS OF INTEREST — none
4. MINUTES OF THE MEETINGS FROM 2016 MARCH 1
The minutes were approved as printed.
5. BUSINESS ARISING FROM THE MINUTES OF 2016 MARCH 1
Excentionality Data and Trends at Board
Supt. S. Builder updated members on the current status of Exceptionality data and trends in Special
Education. She advised that the department is in the process of comparing data and looking deeper
into historic trends.
Insiaht
Supt. Builder advised that the Special Education team is reviewing questions of clarification
forwarded by members of Association for Bright Children. Responses will be shared with SEAC
members.
Special Incidence Portion (SIP) Fundina
Learning Supervisor A. Leatham responded to questions of clarification including the process for
applicants and information related to funding.
IEP/IPRC Resource Guides
The subcommittee continues to work on final revisions to the resource guides in preparation for the
Community of Schools meetings on April 21 st.
6. GOODWILL INDUSTRIES — SUMMER YOUTH JOB CONNECTION
Chair Grant welcomed John Griffin of Goodwill Industries who provided information regarding the
Summer Youth Job Connection for individuals aged 15-29. The program, funded by the Ontario
Ministry of Training, Colleges and Universities, offers opportunities for youth to get hired and
succeed. The Summer Youth Job Connection provides students with paid in -class training, paid job
placement and free support while on the job. Further information is available at:
www.aoodwillindustries.ca/vouth-iobs
7. TRANSITION AND ACCELERATE CLASSROOM VISITS
Supt. Builder shared information relating to her recent visits to both Transition and Accelerate classes
in our elementary schools. She referred to the revised Policy/Program Memorandum 8: Identification
of and Program Planning for Students with Learning Disabilities and recent issues regarding
provincial schools.
Supt. Builder noted that the Special Education department would like to focus their attention next year
on the Transitions program at both the elementary and secondary level. With the support of SEAC, a
Steering Committee with key stakeholders will focus on reviewing the programs and services
provided to students with Mental Health/ Behaviour exceptional ities during the 2016-2017 school
year.
8. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
• SPECIAL EDUCATION PLAN SUBCOMMITTEE UPDATE
S. Builder advised that the subcommittee continues to work on the Standards in preparation for
submission to the Ministry of Education in July.
9. SPECIAL NEEDS STRATEGY UPDATE
A. Morse provided an update on the Special Needs Strategy. A meeting is scheduled for May 13 with
the Ministry; however, no further direction has been given and program standards and performance
guideline have not yet been received.
10. CORRESPONDENCE — none
11. NEW BUSINESS —none
12. FORUM: ASSOCIATION UPDATES
a. Easter Seals will host its Keys to Special Education: Advocacy, Collaboration and Knowledge
parent conference April 9 with a live webcast and workshops.
b. Epilepsy Support Centre is hosting its Passport to Paris Spring Gala 2016 on April 9 at Brookside
Banquet Centre.
c. Association for Bright Children will hold its annual conference in Toronto on May 7. Further
information is available at www.abcontario.ca.
d. The FASD E.L.M.O. conference scheduled for April 7 & 8 has been cancelled.
e. The Children's Aid Society is working in collaboration with the London Family Court Clinic to
provide a free service for children who experience abuse. Supports include counselling and
treatment.
A. Leatham advised that the April 15 PA Day will offer 22 sessions for over 775 registered Educational
Assistants related to their work supporting students with special needs.
Principal T. Birch advised that College Avenue Secondary School will host CASS Cares: An Event of
Health and Wellness on April 16. To register online go to: www.tvdsb.ca/HealthWellnessConference,
Trustee C. Goodall provided highlights of the Board's 25 Year Recognition Celebration on April 4.
Trustee Goodall advised that the Mental Health and Well -Being Strategic Plan 2015-2018 will be
presented at the Board's Program and School Services Advisory Committee on April 5.
2
Congratulations to A. Morse for her well-deserved nomination of Thames Valley District School Board's
2016 Award of Distinction. The award criteria honours the extraordinary work of employees, volunteers,
students and community representatives.
13. MEETING DATES
2016-2016 Meeting Dates- London Room
Tuesday, May 3 12:15 pm
Monday, May 30 6:00 pm
Monday, June 13 6:00 pm
2016-2017 Meeting Dates — London Room
Monday, September 12 6:00pm
Tuesday, October 11 12:15pm (Elgin Room)
Monday, November 7 6:00pm
Tuesday,. January 10 12:15pm
Tuesday, February 7 12:15pm
Monday, March 6 6:00pm
Tuesday, April 4 12:15pm
Monday, May 1 6:00pm
Tuesday, May 30 12:15pm (Dundas Room)
Monday, June 5 6:00pm
14. FUTURE AGENDA ITEMS
• Early Identification Needs (June)
• Mental Health Literacy Kits (June)
• IEP Report Summary (Annually)
• Informal Suspension and Modified Day Data (ongoing)
• Creating a Survey for Gifted Program (D. Ensing)
13. ADJOURNMENT
The meeting adjourned at 2:30 p.m. by motion.
TRACY GRANT
CHAIRPERSON
3
14.e
REPORT OF THE PROGRAM AND SCHOOL SERVICES ADVISORY COMMITTEE
2016 April 5
6:00 p.m. — 9:15 p.m.
Members: Trustee J. Bennett, Trustee R. Campbell, Trustee C. Goodall, Trustee G. Hart, Trustee P.
Jaffe, Trustee B. McKinnon (-6:20), Trustee A. Morell, Trustee S. Polhill, Trustee M. Reid, Trustee J.
Skinner, Student Trustee S. Suvajac, Trustee R. Tisdale, Trustee J. Todd
Regrets: H. Goddeeris, P. Schuyler
Administration: L. Elliott (Director), V. Nielsen (Associate Director), D. MacPherson (Superintendent)
(+6:00,-6:30), K. Edgar (Superintendent) (+6:00,-8:15), G. Lalonde (Mental Health Lead) (+6:00,-8:15), D.
Gossett (Program Officer) (+6:00, -6:30)
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared
3. MINUTES OF PREVIOUS MEETING (2016 February 2) — provided for information
4. BUSINESS ARISING
Item #6 — 2014-2015 Gifts/donations To Schools
Director Elliott advised she will follow up with finance regarding verification of HST rebates. The item
was referred to a future meeting of the Planning and Priorities Advisory Committee.
5. ELEMENTARY ATHLETICS VIDEO
D. Macpherson, Supt. of Student Achievement and D. Gossett, Program Officer joined the meeting to
share the Elementary Athletics Video. The five minute video displayed the positive impact that sports
have on students.
The requirements for coaching students were described. In response to a question, it was advised
that elementary students can only participate in sports at the school where their Ontario Student
Record (OSR) resides. Secondary Schools make some exceptions to this. The question would have
to be posed to the Sports Council from the Principal for elementary school exceptions to be
considered.
There was a request for the Elementary Athletics Video to be posted to the Board's website. The
Thames Valley District School Board dance festival is being held at the Ed Centre the week of 2016
April 18-22 in the Thames room.
6. MENTAL HEALTH AND WELL-BEING STRATEGIC PLAN 2015-2018
K. Edgar, Supt. of Student Achievement and G. Lalonde, Mental Health Lead joined the meeting to
present the Mental Health and Well -Being Strategic Plan 2015-2018. The new Mental Health and
Well -Being Strategic Plan 2015-2018 booklet was distributed along with a three tier budget graphic
showing how the funds were allocated in each of the three tiers. The Mental Health and Well-being
Strategic Plan 2015-2018 is aligned with the Board commitments.
The student and staff wellness initiatives taking place across the Board were described. A
celebration and awards ceremony is planned for 2016 May 4 at Goodwill Industries. The Thames
Valley Parent Involvement Committee Connecting Families for Mental Health and Well -Being
conference is scheduled for April 30, 2016 at King's University College.
Student Mental Health information and resources may be found on the Board/school website
(Parents>Services for Children & Youth). It was noted a services roadmap to aid in internal system
navigation and access to support for students is being developed by a working group in Spring 2016.
7. TVDSB TRUSTEE AND PARENT FORUMS -SUMMARY REPORT
A. Morell presented for information and discussion the TVDSB Trustee and Parent Forums -Summary
Report summarizing key observations, next steps and recommendations. Topics discussed at the
forums varied by region with some underlying themes suggesting the need to be mindful of the
regional differences.
Discussion centred on possible topics for potential future Trustee and Parent Forums. To be included
in the planning for future forums was the suggested use of exit surveys to capture topic suggestions
from participants, the provision of snacks, advanced communication/promotion to parents and
involvement of School Councils. Consideration was given to the establishment of an Ad Hoc
Committee.
There was a request to establish a Trustee Forums web page and to tweet out the link.
8. TRUSTEE COMMITTEE REPORTS (EXTERNAL)
J. Bennett advised there have been no changes in the assignment of officers for the Safety Village or
Secondary Resource Officers.
9. MEETING EVALUATION
A. Morell presented for information and feedback the Meeting Evaluation checklist. There was
agreement the form be used at the end of each Advisory and Board meeting in May and June to
gather feedback.
10. TEAM ASSESSMENT
The Team Assessment questionnaire was distributed to Trustees noting the intent of the
questionnaire is to identify key areas for trustee professional development. With the absence of
some Trustees at the meeting, it was agreed that Corporate Services would send the assessment
electronically to trustees for completion.
11. OTHER BUSINESS
V. Nielsen, Associate Director shared the Ministry of Education, Summer School "Upgrading"
Courses Memorandum noting students taking summer courses to upgrade a mark are required to
take the 110 -hour course. This message will be communicated to secondary schools.
Clarke Road Secondary School is holding Science, Technology, Environmental Education, Arts, and
Mathematics (STEAM) — STEAM 2016 on 2016 April 9. The STEAM summer camp expo is being
hosted at Wortley Road Public School on 2016 April 9.
College Ave. Secondary School is holding a Mental Health event on 2016 April 16.
12. NEXT MEETING
The next meeting was scheduled for Tuesday, 2016 May 3 at 6:00 p.m.
13. FUTURE AGENDA ITEMS
Discussion considered potential future agenda items not otherwise scheduled.
There was a request to receive information on the scheduling of courses in Adult Education and the
impacts on graduation timelines. There also was a request to have information on the participation
of schools in community events hosted by community organizations.
14. ADJOURNMENT
On motion, the committee adjourned at 9:15 p.m.
RECOMMENDATIONS: None
A. MORELL
Chairperson
14.f
REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
A. Morell
M. Reid
R. Tisdale (Chair)
Regrets: R. Robertson
1. CALL TO ORDER
R. Kent
B. McKinnon (ex officio)
The meeting was called to order by Chair Tisdale.
2 APPROVAL OF AGENDA
The agenda was approved by motion.
3 CONFLICTS OF INTEREST - none declared
4 REPORT OF 2016 FEBRUARY 16 MEETING
For information only.
5 RIAT UPDATE
2016 April 12
3:30 — 4:34 p.m.
ADMINISTRATION AND OTHERS
C. Beal J. Knight
L. Elliott J. Berkin
J. Pratt T. Knox (+3:50)
Superintendent Beal reminded the Committee that PwC has been engaged by TVDSB, host
board, on behalf of the ten boards in the South region. A steering committee has been
established comprised of the Superintendents of Business from all ten boards and has met three
times. The Steering Committee reviews the status and progress of the audits and develops
strategies for going forward. Monthly progress reports are provided to the Committee
members and all have indicated they are happy with the progress to date. Supt. Beal
described the status of each of the three Statements of Work with PwC. PwC is utilizing the
two remaining RIAT staff resources, along with their own staff. Seven out of eight in -process
audits which PwC took over in January are nearing completion. An execution plan for 2015-16
audit plans, consisting of thirteen audits, has been developed and follow up is occurring on
outstanding audit findings. Planning and field work has begun on many of the thirteen audits.
It is expected that the TVDSB Data Management & Back Up audit report and Attendance
Support audit report will come forward to the Audit Committee in September. The use of
deferred RIAT revenue and administrative fees was clarified and an analysis of future
deployment of resources was discussed.
6 TRUSTEE TRAINING MODULE ON INTERNAL AUDIT AND THE ROLE OF AUDIT COMMITTEES
Ministry of Education Memorandum 2016: S1305 was reviewed and discussion from those who
have watched the modules occurred. It was said that the information is very basic and high
level, and a preference for written material was noted.
7 TEACHER QUALIFICATION AND EXPERIENCE AUDIT NOTIFICATION
Supt. Beal advised that NDSB has received notice of selection to participate in the Teacher
Qualification and Experience allocation audit being performed by the Ministry of Education. The
audit field work is scheduled tentatively for June 2016.
IN -CAMERA
The Committee moved in -camera at 3:48 p.m. It reconvened in public session at 4:33 p.m.
9. ADDITIONAL ITEMS - none
10. FUTURE MEETING DATES AND TIMES
The next meeting is scheduled for 2016 May 10 at 3:30 p.m.
11. ADJOURNMENT
A motion to adjourn was approved at 4:34 p.m.
RECOMMENDATIONS: none
RUTH TISDALE
Chairperson
14.g
REPORT OF THE PLANNING AND PRIORITIES ADVISORY COMMITTEE
2016 April 12
6:03 p.m. — 9:47 p.m.
Members: Trustee J. Bennett, Trustee R. Campbell, Trustee G. Hart, Trustee P. Jaffe, Trustee B.
McKinnon (-8:30), Trustee A. Morell, Trustee S. Polhill (-8:30), Trustee M. Reid, Trustee P. Schuyler,
Trustee J. Skinner, Student Trustee S. Suvajac, Trustee R. Tisdale, Trustee J. Todd (-8:10)
Regrets: Trustees H. Goddeeris and C. Goodall
Administration: C. Beal (Superintendent), S. Builder (Superintendent, -7:10), K. Bushell (Executive
Officer), R. Culhane (Superintendent, -7:10), M. Deman (Superintendent, -7:10), K. Edgar
(Superintendent, -8:30), L. Elliott (Director), L. Griffith -Jones (Superintendent), D. Macpherson
(Superintendent), P. McKenzie (Superintendent, -7:10), M. Moynihan (Superintendent, -8:30), V. Nielsen
(Associate Director, -7:10, +8:30), S. Powell (Superintendent), J. Pratt (Associate Director), B. Sonier
(Superintendent, -8:30), K. Wilkinson (Superintendent), B. Williams (Supervisor)
S. Bruyns (Learning Supervisor, -6:18), S. Muscutt (Safety Specialist, -6:45), J. Cuddie (Manager, -7:10),
S. Macey (Manager, -7:20), D. Munroe (Supervisor, -7:20),), E. Ng (Financial Analyst, -7:20)
L. Cutler (Planning Technician), D. Kettle (Planning Analyst), R. Kuiper (Learning Supervisor), B. Moore
(Planning Coordinator), N. Rayfield (Research and Assessment Associate), C. Wiercinski (Administrative
Assistant)
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared.
3. MINUTES OF THE PREVIOUS MEETING — provided for information.
4. BUSINESS ARISING — none
5. BUDGET DISCUSSION
a. BUDGET INITIATIVES
C. Beal presented for information and discussion three budget initiatives.
R. Culhane described the revised request and rationale for an increase to the FTE for elementary
and secondary ESL/ELD staffing noting the significant increase in Syrian newcomers. Questions
of clarification were addressed. The funding model and the implications for hiring were
discussed. C. Beal described the grant allocation timelines and funding anticipated based on the
current and projected number of registered newcomers from Syria.
C. Beal further advised the Ministry has indicated costs incurred in 2015-2016 for serving Syrian
newcomers will be recoverable.
J. Skinner described his budget request for the presence of Automated External Defibrillators
(AEDs) in NDSB schools outlining possible options.
S. Muscutt spoke to the Board decision in 2009 to allow for the installation of AEDs in secondary
schools noting they were not to be purchased through Board funds but could be purchased
through community fundraising. It was noted a number of elementary schools have had AEDs
installed with the same understanding.
In response to a question, S. Muscutt advised the maintenance of AEDs in schools is the
responsibility of the school administrator; there are no protocols or procedures otherwise.
Unit costs for AEDs and training were described. S. Muscatt described the current AED model
now purchased and its ease of use.
It was suggested there are no liability issues related to the installation or non -installation of AEDs
other than to suggest there may be an issue if they were not properly maintained.
It was clarified groups using school fields typically do not permit the use of the school and as
such do not have access to the school.
There was general agreement the item not move forward as a budget initiative.
The following recommendation was moved and carried:
That the development of a policy/procedure to standardize the purchase options of
AEDs and to establish standard protocols for the maintenance and placement of
AEDs be approved and referred to administration for follow up.
It was clarified the proposed procedure may be included in an existing procedure.
L. Griffith -Jones presented for consideration a new budget initiative to cover the cost associated
with the provision of keys to occasional teachers to lock/unlock classroom doors as stipulated in
the Letter of Agreement between OPSBA and the ETFO and the Letter of Intent between TVDSB
and OSSTF District 11 Occasional Teachers (OTs). The agreements were outlined along with
the provincial policy regarding lockdown procedures in elementary and secondary schools.
Cost estimates for the provision of key boxes and rekeying/duplication was provided noting there
would need to be a tender. The potential for using some school renewal funds was described. K.
Bushell responded to questions concerning the cost of keying doors and challenges of using
options such as keypads/tap devices. The use and nature of master keys was described.
In response to a question, it was confirmed a standardized protocol insuring keys are signed out
and returned is to be established. It was confirmed the projected cost includes standardizing the
protocol in all schools. It further was confirmed key management protocols will be applied to all
staff.
Budget initiative items deferred were itemized by C. Beal. J. Skinner noted he is working on the
revised robotics initiative. He highlighted the accomplishments of a number of TVDSB Robotic
Teams.
b. GSN UPDATE
C. Beal reported the EFIS grant calculation modules were received on 2016 April 8; this will
enable Administration to meet the timeline commitments reflected in the budget calendar.
S. Macey referred to the following Ministry Memoranda 2016 summaries, provided to trustees in
advance of the meeting: B6 (Grants for Student Needs), S1309 (School Condition Improvement
Funding), and B7 (Education Program — Other (EPO) Funding). S. Macey highlighted key items
in each memorandum. Memorandums are available on the Ministry of Education website at
httDs:Hefis.fma.csc.gov.on.ca/faab/
C. Beal advised an overview of GSN grants will be brought forward to the next meeting.
c. PUBLIC INPUT
C. Beal advised the budget website page is now posted for 2016-2017 including a link to allow
individuals to provide public input. Board Chair B. McKinnon advised discussion regarding other
means for public input had been referred to the Chair's Committee for consideration.
6. ACCOMMODATION PLANNING — ELEMENTARY
K. Bushell presented the draft Elementary Accommodation Study Report. In response to a question
he advised the study is a foundational document; it is presented to trustees so that they may have the
"large picture" view of elementary accommodation considerations over the next ten years. There
were no recommendations in the report.
K. Bushell reviewed each of the attendance areas proposed for review in the next ten years noting
potential next steps including accommodation reviews, school growth, and attendance area
adjustments. Requests for additional information to be included in any subsequent planning
document were captured by N. Moore. Questions of clarification were addressed.
In response to a question, K. Bushell advised planning principals incorporated into the new
accommodation procedures were used in the development of the document.
7. OTHER BUSINESS
K. Bushell reported the Ministry has approved the use of unspent dollars in the capital program. As a
result, the addition to Stoney Creek will proceed. He described the capital project and next steps.
8. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, April 19, 2016 at 6:00 p.m.
9. FUTURE AGENDA ITEMS
No discussion.
10. ADJOURNMENT
On motion the meeting adjourned at 9:47 p.m.
RECOMMENDATIONS:
That the development of a policy/procedure to standardize the purchase options of AEDs
and to establish standard protocols for the maintenance and placement of AEDs be
approved and referred to administration for follow up.
G. HART
Committee Chair
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
MEMBERS
S. Gowdey, Co -Chair
C. Cordes, Thames Valley Administrator's Committee Elementary
T. Logtenberg, Parent Member
C. Schouw, Parent Member
L. Stephenson, Parent Member
S. Thomson, Thames Valley Council of Home & School Associations
A. Willsher, Parent Member
R. Tisdale, Trustee
M. Flumerfelt, Thames Valley Secondary School Administrators' Council
Regrets:
D. Parsons, Co -Chair
C. Blokker, Parent Member
S. Davis, Thames Valley Council of Home & School Associations
L. Honsinger, Parent Member
P. McKenzie, Superintendent
14.h
2016 April 14
6:39 p.m. to 8:15 p.m.
ADMINISTRATION AND OTHERS
L. Abell, Corporate Services
S. Kilbourn, Administrative Assistant
R. Kuiper, Learning Supervisor
Guests:
M. Sereda (+6:30,-7:18)
J. DOwsett (+6:30,-7:20)
1. CALL TO ORDER
Co -Chair S. Gowdey called the meeting to order at 6:39 p.m. in the Middlesex Room of the
Education Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved by motion.
3. CONFLICTS OF INTEREST — No conflicts of interest were declared.
4. MINUTES OF THE MEETING FROM 2016 March 3 - provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2016 March 3 - none
6. MEMBER UPDATE FROM TVDSB REPRESENTATIVES
a. Director of Education
R. Kuiper, Learning Supervisor provided an update on behalf of the Director of Education. An
update regarding The Board's Strategic Priority #3, Rethink Secondary Learning was shared.
The Rethink Secondary Learning Committee heard from various stakeholders through
fourteen different stakeholder sessions. Just fewer than 800 people provided input. Rethink
Secondary Learning surveys are on the website. Messages have been sent out about the
survey through Synervoice, email and social media for anyone to offer input. Everyone was
encouraged to complete the survey.
b. Trustee
R. Tisdale provided the Trustee update advising the Board currently is focused on the 2016-
2017 budget noting the Education Finance Information System (EFIS) accounting software is
arriving at the end of April. R. Tisdale noted public input is being received through the Budget
webpage.
R. Tisdale addressed a question regarding the concussion protocol noting the training being
conducted and the focus on returning to learning for students.
7. MEMBERSHIP
a. Updated Membership Application
S. Gowdey shared the updated Membership Application noting it is posted to the TVPIC
website. The committee is seeking two new members from Oxford and one from Middlesex.
8. CORRESPONDENCE
S. Gowdey shared a parent resource guide that is partly funded by TVPIC. A. Willsher agreed to
look at the guide and provide feedback regarding content to J. McCallum. It was suggested to
look at the impact of the parent guide before setting the budget for next year.
9. FINANCIAL REPORT
The Financial Report was provided and discussed. It will be included in the minutes as part of the
agenda package to members. There are some outstanding items from the symposium budget;
S. Kilbourn to follow up. The file boxes from the symposium have not been delivered to the
schools. This may take place during the summer.
The following motion was moved and carried:
That the Thames Valley Parent Involvement Committee financial report be approved.
10. THAMES VALLEY PARENT INVOLVEMENT COMMITTEE EVENTS
a. Symposium
Discussion on holding parent sessions in the Fall of 2016 was deferred to a future meeting.
b. Mental Health
The Connecting Families for Mental Health and Well-being symposium is being held on
Saturday 2016 April 30 at King's University College. Seventy people have registered.
11. NEW BUSINESS
a. Reframing Our Responses
M. Sereda and J. Dowsett, Learning Coordinators, Safe Schools joined the meeting to share
the Reframing Our Responses initiative. It is an elementary initiative to address challenging
behaviours and how to reframe responses to promote positive behaviour. A handout
describing the initiative was distributed.
In response to a question, it was noted that the Culture for Learning team, consisting of staff
from Social Work, Psychology, Research and Assessment and Safe Schools, developed the
presentation. The Reframing Our Responses initiative came out of a parent meeting with the
Director, Trustees and Superintendents.
Principal Cordes commented on the positive impact of the session on school staff. There
was a suggestion it be shared with School Councils.
b. TVPIC Annual Report
S. Gowdey shared the Thames Valley Parent Involvement Committee Annual Report. The
Committee discussed the report. Suggested edits were captured by S. Gowdey. The
revised report will return to the 2016 May 12 for review.
c. Woodstock Collegiate Institute
The Woodstock Collegiate Institute Parent to Parent Success Guide was shared with the
Committee; Superintendent McKenzie will be asked to look at the guide to determine if a
generic parent guide could be created for all secondary schools.
d. Education Week 2016 May 2-6
Thames Valley District School Board launches Education Week 2016 on Monday May 2 at
Lord Dorchester Secondary School. This year's theme is Connecting Our Learners to the
World. It is a week to celebrate education and showcase what is happening in our schools.
12. COMMUNITY INVOLVEMENT UPDATES
a. Award of Distinction
D. Parsons reported the Award of Distinction ceremony is scheduled for 2016 May 5. Twenty
one individual/groups will receive the Trustees' Award of Distinction.
b. Active & Safe Routes to School - none
c. Community Partners - none
d. Education Week — there was not a planning committee this year.
e. Environmental Education Management
The Environmental Education and Management Committee (EEMC) Board Report from the
2016 March 29 Board meeting was shared with the Committee.
f. Public Affairs & Communication
Communications is holding a meeting on Tuesday, 2016 April 19, 2:00 p.m.
g. Think About It
The Think About It booklets have been ordered and hopefully will arrive for the April 30
symposium.
13. THAMES VALLEY ADMINISTRATORS' COMMITTEE — ELEMENTARY
C. Cordes shared the Thames Valley Administrator's Committee, Elementary report. Highlighted
were Education week and Music Monday to focus on song where a whole school learns a song in
celebration of the arts. Dance fest is scheduled April 18-22 at the Education Centre. This week is
Math week; C. Cordes commented on the excellent materials provided to schools. EQAO (the
provincial assessment in grade 3 and 6) is scheduled for the end of May.
14. THAMES VALLEY SECONDARY SCHOOL ADMINISTRATORS' COUNCIL
M. Flummerfelt provided the Thames Valley Secondary School Administrator's Council update.
The Secondary Staffing Allocation Committee is reviewing projections for each high school; the
process was described. Information was provided on the new Student Leader Achievement
position.
15. THAMES VALLEY COUNCIL OF HOME AND SCHOOL ASSOCIATIONS
S. Thomson provided the Thames Valley Council of Home and School Associations update
noting the provincial Conference and Annual General Meeting (AGM) are scheduled for 2016
April 16-17 in Brantford. The AGM for Thames Valley is on May 9.
16. FUTURE MEETING DATES
All meetings will be held in the Middlesex Room at the Education Centre.
Thursday, May 12 06:30pm-08:30 pm
Thursday, June 9 06:30pm-08:30 pm
17. FUTURE AGENDA ITEMS
• Fundraising FAQ's (May 2014)
• Internal Audits (May 2013)
• Copyright
• Support Document for Parents (Future)
• Webinar (Future)
• Endorsement Policy (2015 June 11, item #5.a)
• TVPIC Volunteer Recognition (Future) - S. Gowdey advised an adhoc committee will be
formed to determine the status of the Volunteer Recognition awards in schools. TYPIC will
consider paying for the inscribing on the plaque. S. Thomson offered to be on the committee.
A. Willsher reported on the STEAM event at Wortley Road noting the Parent Reaching Out Grant
was used to support the event. There were approximately 700 people in attendance including
participation from seventy eight schools. This will be an annual event.
18. ADJOURNMENT
The meeting adjourned at 8:15 p.m. by motion.
19. RECOMMENDATIONS: None
S.GOWDEY & D. PARSONS
CO-CHAIRS
14J
REPORT OF THE PLANNING AND PRIORITIES ADVISORY COMMITTEE
2016 April 19
6:07 p.m. — 8:40 p.m.
Members: Trustee R. Campbell, Student Trustee H. Goddeeris, Trustee Goodall, Trustee G. Hart,
Trustee P. Jaffe, Trustee A. Morell, Trustee S. Polhill, Trustee M. Reid, Trustee P. Schuyler, Trustee J.
Skinner, Student Trustee S. Suvajac, Trustee R. Tisdale
Regrets: Trustees J. Bennett, P. Jaffe, B. McKinnon, J. Todd
Administration: C. Beal (Superintendent), L., Elliott (Director), J. Pratt (Associate Director), B. Williams
(Supervisor), S. Macey (Manager), D. Munroe (Manager), E. Ng (Financial Analyst)
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared
3. BUDGET DISCUSSION
a. GSN Overview
S. Macey provided a comprehensive overview of the Grants for Student Needs (GSNs) for 2016-
2017. The presentation included a description of major sources of funding for school boards, the
accountability framework, a description of how enrolment drives the GSN funding, projected
enrolment for 2016-2017 relative to the current year estimates, and a description of key grants.
Questions of clarification were addressed.
A request for more information on the supports provided to schools through the Urban and
Priority High Schools special purpose grant was referred to the Program and Schools Services
Advisory Committee as an item under Future Agenda Items.
In response to a request for more information on Section 23 programs, Director Elliott advised a
full description of programs is provided in the Special Education Plan (page 69) posted to the
website
b. Projected School Board Administration and Governance Grant
D. Munroe presented the Projected School Board Administration and Governance Grant report.
The year over year changes to Administration and Governance funding was outlined as a result
of the 3rd year phase-in of the new funding model. Two EPOs - the Technology Enabled Learning
and Teaching Contract; and the Managing Information for Student Achievement are being
transferred into this grant.
c. Board Administration Allocation Compliance History
D. Munroe presented the Board Administration Allocation Compliance History report highlighting
TVDSB compliance with Ministry expectations over the last three years.
d. Budget Calendar
The Budget Calendar was reviewed with the following key dates confirmed:
• Presentation of the preliminary budget - 2016 May 31
• Public input (delegations) — 2016 June 14
• Budget debate and approval - 2016 June 21
The calendar is to be posted to the Budget 2016-2017 webpage.
e. Public Input (standing item)
Public input received to date through the website was reviewed and discussed. Questions of
clarification were addressed.
Administration was requested to provide historical financial information as follow up to one of the
recommendations.
The invitation for formal delegations to the Board of Trustees on 2016 June 14 is to be posted to
the website.
4. OTHER BUSINESS
a. Gifts/Donations to Schools (Program and School Services 2016 April 5 Item #4; 2016
February 2 item #6)
As a follow up to the 2016 April 5 meeting of the Program and School Services Committee, S.
Macey confirmed, as per the Non -Board Funds procedure, groups fundraising for the school, may
donate funds for the purchase (less the applicable tax rebate) to the Board to buy the approved
good or services rather than purchasing these items themselves.
S. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, May 10 2016 at 6:00 p.m.
6. FUTURE AGENDA ITEMS
C. Beal outlined the reports coming forward to the next meeting.
7. ADJOURNMENT
The meeting adjourned, by motion, at 8:40 p.m.
RECOMMENDATIONS: None
G. HART
Committee Chair
14.j
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
2016 April 19
12:05 p.m. —1:40 p.m.
ADMINISTRATION AND OTHERS
G. Hart (by phone) B. McKinnon (Chair) L. Elliott B. Williams
A. Morell M. Reid J. Pratt (+1:00, -1:10)
R. Tisdale C. Beal (+1:00, -1:10)
1. APPROVAL OF AGENDA
The agenda, as amended, was approved by motion.
2. CONFLICTS OF INTEREST — none declared
3. REVIEW AND APPROVAL OF BOARD MEETING AGENDAS
The in -camera and Board meeting agendas for 2016 April 26 were reviewed.
4. CORRESPONDENCE
a. Ministry of Education — Ontario's Renewed Math Strategy
Correspondence from the Ministry of Education regarding Ontario's renewed math strategy
was received. It was noted a copy of the correspondence was sent to all trustees.
Director L. Elliott offered to provide, at the 2016 April 26 Board meeting, a high level overview
of next steps for TVDSB as it prepares to incorporate the Ministry's math strategy in schools.
b. Mayor's Advisory Panel on Poverty
Correspondence from City of London Councillor P. Squire regarding the Mayor's Advisory
Panel on Poverty was received. It was determined the correspondence be added, under
Communication, to the 2016 April 26 Board meeting agenda along with Vice -Chair M. Reid's
letter of response.
Director Elliott advised she had been consulted regarding the recommendations in the report
focused on education.
c. Bluewater District School — OFSAA Transfer Policy
Correspondence copied to TVDSB from the Bluewater District School Board to the Ontario
Federation of School Athletic Associations (OFSAA) was received. It was determined the
letter be added, under Communication, to the 2016 April 26 Board meeting agenda.
5. TRUSTEE CONFERENCE ROOM IMPROVEMENTS
Chair B. McKinnon shared information on minor improvements to the Trustee Conference room.
6. PUBLIC INPUT — BUDGET 2016-2017
Discussion considered the receipt of public input for the 2016-2017 Budget. Joining the meeting
were Superintendent C. Beal and Associate Director J. Pratt. It was determined public input be
received at the 2016 June 14 Planning and Priorities Advisory Committee meeting to be held in
the Board room.
7. TRUSTEE FORUMS
As a follow up to discussions held at the 2016 April 5 meeting of the Program and School
Services Committee the following recommendation was moved and carried:
That an Ad Hoc committee be established for the purposes of implementing a
process for Trustee Forums and that a report be brought back to the Board of
Trustees by 2016 October 25.
That Trustees J. Bennett, J. Todd, G. Hart, and A. Morell be appointed to the
Trustee Forums Ad Hoc Committee.
8. UPCOMING EVENTS/INITIATIVES
System events and initiatives previously scheduled are as follows:
• Student Trustee Debate and Elections —April 28, 2016 (morning)
• Variety Is —April 28, 2016 (7 p.m.)
• Education Week Kick Off, Lord Dorchester S.S. — May 2, 2016 (9:30 a.m.)
• Education Week Activities - May 2-9, 2016
• Municipal Meetings
o Oxford County— May 19 (10 a.m.)
o Middlesex County — June 1 (1 p.m.)
o Elgin County — June 29 (9 a.m.)
o City of St. Thomas — June 29 (1 p.m.)
• Community Planning and Facility Collaboration Opportunities Meetings - June 15/16
• System Retirement Dinner — September 28, 2016
Director Elliott advised on the tentative schedule for the Community Planning and Facility
Collaboration Opportunities meetings. Each of the 8 meetings requires one trustee to preside as
Chair. The item was referred for further discussion to the Planning and Priorities Advisory
Committee meeting of 2016 April 19.
9. IN -CAMERA
On motion, the Committee moved in -camera at 1:22 p.m. to discuss personal matters
reconvening in public session at 1:40 p.m.
10. TRUSTEES PROFESSIONAL DEVELOPMENT
a. Trustee Meeting Self Evaluation
Discussion considered next steps in the use of the trustee meeting self evaluation. It was
confirmed the check -list is to be used at both Advisory meetings and the Board meeting
beginning in May. It was determined the check -lists be collated by D. Giesbrecht with
summary results presented back to Chair's for review. It was agreed both a paper version
and electronic version be provided as options.
b. Team Building
Director Elliott proposed a half-day team building session for Trustees. Proposed dates were
identified; trustees will be polled regarding their availability. There was a suggestion the
session be facilitated.
c. Team Assessment
The Team Assessment results were received noting 10 trustees completed the survey.
Review and discussion of the results were deferred to the 2016 April 26 Chair's Committee
meeting.
d. Professional Development Requests
Trustee professional development requests were reviewed. The following motion was
moved and carried:
That requests from Trustees G. Hart, A. Morell, M. Reid, J. Skinner, and R. Tisdale for
professional development funds to attend the OPSBA AGM be approved.
It was determined the budget for professional development be reviewed at the next meeting.
11. OTHER BUSINESS
a. Trustee Communication
Discussion considered communication practices. It was determined the Administrative
Assistant is to confirm with each trustee their preferred practices for responding to
constituents.
12. DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
April 26, 12 p.m. May 17, 12 p.m. May 24, 12 p.m.
June 21, 12 p.m. August 30, 3 p.m.
13. ADJOURNMENT
The meeting adjourned at 1:40 p.m. by motion.
RECOMMENDATION:
That an Ad Hoc committee be established for the purposes of implementing a process for
Trustee Forums and that a report be brought back to the Board of Trustees by 2016
October 26.
That Trustees J. Bennett, J. Todd, G. Hart, and A. Morell be appointed to the Trustee
Forums Ad Hoc Committee.
BILL MCKINNON
Chairperson
16.c
Bluewater D�stric Schoo S ad_r
190, 351 16 Avenue North
:SC1tdOLBOARD Chesley„Ontario: ,NO.G'AL0-
Telephone: (519). 363-20:14 Fax: '(519),3704909
www.bwdsb:on.ca .
April 13;.201.6
Donna Howard, Executive Director EG a
.Ontario Federation of. -School Athletic Associations. (.OFSAA) � '� � '
�in
3 Concorde Gate, Suite 204
Toronto, ON PR 414 , v�
M3C 3N7
Dear 'OFFICE -,GF "M-ECHA113
r Donna :Howard:
° On behalf of the Board of Trustees of .-Bluewater District Schoo[Board,: l _am sending this:.letter to -bring:. o your
attention the following motion that was passed at our Regular Meeting of -the -Board on March 22,2016:-
Movedby0. Mason.. Seconded by J. Thomson
THA T.Bluewater District School. Board write, to the. Executive Director of the..Ontarid, Federation of School
Athletic Assoclat%ons (OF3AA) requesting that OFSAA undertake a: re;view:of�fhe exceptions allowed
under the current regulation$ in. regards, to transferring, sfudenf: athletes between schools,, and as part.'of
this review reach out to, student athletes, parents, coaches and school board trustees. and school board
officials. for input,. and further,
THAT the letter when written be copied to all school board chairs in 0ntarid.
We,believe.that:th.e current:OFSAA.Transfer Policy; which;doesnot-allow-students,to resume involvement intheir
chosen :athletics -for a :period oftwelve months, when transferring _from,.one- secondary school to another...to be.
restrictive anal .discouraging�of.student participation in school:sports activities. Itis -our understanding.that the
policy was initially implemented to prevent schools:'from recruiting'star'.student:,athietes from each other. While .
we recognizo the .importance. of ensuring that schools are not'stacking -.their teams, so: to .speak, our concern: is
that such a blanket policy, -,negatively impacts the broader student. population by-limiting.participation in:sports .
activities that can -only.serve: to. enhance student:mental and;physicat-health. We feel that the current, policy
exemptions,are onerous,and: potentiallyProble,matic, especially forahose. students who are::changing sclioois for .
veryprivate reasons but: must produce.,ample.personal docu.m.entation:,as proof. The -current also poses
challenges for rural -boards such as ours, where students may choose to transfer schools:to :access,course
:offerings -not available at their home schools.
Our board -encourages ,OFSAA to undertake a review of,this matter in consultation with its education..stakeholders,
which.may result:in a less restrictive and more balanced;.policy, thus enabling a greater -inclusion of'student
athletes in school sports.
As always, .our shared. commitment remains focused on providing quality: edudation for every student in. a safe .and
caring environment.
Sincerely,
Ron Motz
Chair
cc: Ontario.School.Board .Chairs
'Ontario.. School Board Directors. of;Education
Preparing Our Students Today for the. World:of Tomorrow
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First Nati-Ons: Adv1sory:-COmr0iftee: - TVDSB
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�/
Councilluir Ryan Peters, -
Councillor: Candlce'Snidke
1heflO.
iRoger Thomas:
Councillbr Aaron'olson Jr; C'oun r -Marley Fisher
POR R QEP"ARTM EN
� TAIL USE ONLY
Expenditure. Authority- Source.af"fUnds Expenditure Authority Sourceof#ands
(Indian'Aot`Sectlan) (Indian Act-Aaction).
Capital'.. 0.Qbpitat:
0,,kevenuo, 01RevenueF
Recommending.officer . PWoirmehdin ,6fficdr
Signature : bate. : Signature., Gate
officer rouo
-.A "
Approving pp ;:par Approving.oflicer
;Signature ; : Date Signature: Date
ootr 80•005-E (10•2000)
That. Marley Fisher and Glenn Forrest be appointed to the
Y y
Thames Valle District School Board First Nations Advisory Committee ) r
as representatives of the Munsee Delaware Nation for the 20167-2018 term.
Indian and, No�rt".ft J�f1a)res'iRdtqnne%
, ;�° air Canada.
; 6da at dtMod Canada
page. t of I
.Chronologlcal'rio.�
BAND COUNCIL RESOLUTION
HIOrqferoncd no.
201672011.7
NOTE:
'The, words "from ourtandfunds" "capital" or "revenue", whlcheveris the case, must appear in aff resolutions requegln§'expenditures from.
Band Funds. Cash free :balance.
.The council, of .the
MUNSEE, DELAWARE NATION Capital account $
Dato"of -duly convened meeting
Revenue account
,2016m044.5
DO'HEREgYRESOLVE:
First Nations Adv1s'o*r'-v'Comm1ftee-'TVDSB
That the, Munsee-Delaware.Nstation Council appoint Glen
n Forrest,'Director of Operations'to the, First, Nations
Advitory Cbmi Iry ittee — TVDSB; effective immediately and until, further notice.
Quorum 3
Councillor, Ryan,,P.eters
Councillor Candice Snake
Expenditure Authority
(Indian Act Section)
Recommending officer
Signature,
Approving Approuv6 par
-hi,;f RogerThorn
t w� �
Councillor AaroAeolson Jr.,
FOR DEPARTMENTAL, USE ONLY
Source of funds Expenditure
0 Capital
0 Revenue
Recommending officer
Date Signature
Approving officer
Signature Date -Signature.
GOL W005 -E.(10 -200q)
That Marley Fisher and Glenn Forrest be appointed to the
Thames Valley District School Board First Nations Advisory Committee
as representatives of the Munsee Delaware Nation for the 201672018 term.
Co r Marlpy.Fisher-
too
Authority Source, of funds
(Indian Act Section)
O Capital
0 Revenue,
Mate
Carim
earnin' g D"b"litis, i si
• o
cia Regi onVm,,.6f:,L6nd.0"P.a.
u
April 22, 2016
Bonnie Williams
Supervisor,, Corporate Services
Thames Valley District School Board-,.
Email: bon nie.williams ai tvds".0h.ca
Re: -.'Application to i he.:Special, Education Advisory. Committee
Dear Ms. Williams:
Please be advised that the repie ' tative`from tl e: Learning, Disab lities'Association of''
London Reg ion;(LDA-LR) o.n .th6,. Special Education Advisory Committee, Marilyn .Matheson,
is no longer�'with,`the-organization;::
We nominate Paul Cook'.as our`new SEAC representative to replace;Marilyn Matheson.
Paul is;:the ;new.;Executive Director of':LDA-LR', and as such is:responsible:for;the
organization's vision of attaining a society in wl ,ich,;people With" fearni',na disabil,ities `are
enabled to reach-their`p6tent'ial,.: Mucf _of his role�is;`providing educational programs,
services, and advocacy to help those with a learning disability and/or ADHD be successful,_
which is in line with the role of §EAC.- Paul is a Canadian citizen over the age of 18, and
lives within Thames Valley.
Our alternate candidate, Bonnie Wludyka, who is currently attending the SEAC meetings on
our behalf, will remain as our alternate.
-Thank you in advance for your consideration
Sincerely,
.... Vic`
Trishul Jotangia
Chair; Board of'Directors
303 Richmond Street, Unit 205, London, ON N613 21-18 1 Tel: (519) 438-6213 1 Fax: (519) 438-0368 1 www.idalondon.ca
Charitable Registration # 107605818 RR 0001
.,'., ',.,d
Tt:l PI: �l.Y.V,GY. t6-. IV
"'
LDA -LR acknowledges the generous
e
t tJ;:.I:ea .il� L.6.. :
..::...
TW -P ul Cook ti as pin e'd't6ffi6 Special Education Advisory 'Ornrpixtee
X
(SEAC) as Representative of the Learning Disabilities Association of
financial support of the United Way of
London & Middlesex and the City of London. alni, da�,��«
London�nLondonP
A144"
London Region for the remainder of the 2014-2018 term.