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2/23/2016 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING OF 2016 FEBRUARY 23, 7:03 P.M. BOARD ROOM, EDUCATION CENTRE The Board met in regular session on 2016 February 23 in the Board Room at the Education Centre, meeting in public session at 7:03 p.m. The following were in attendance: TRUSTEES B. McKinnon. (Chair) J. Bennett R. Campbell H. Goddeeris C. Goodall Regrets: G. Hart P. Jaffe P. Schuyler J. Todd A. Morell S. Polhill M. Reid (Vice Chair) J. Skinner S. Suvajac R. Tisdale ADMINISTRATION AND OTHERS L. Elliott M. Moynihan C. Beal S. Powell S. Builder B. Sonier R. Culhane K. Wilkinson M. Deman K. Bushell D. Macpherson B. Williams P. McKenzie L. Abell Guests: H. Gerrits (-7:50) 1. CALL TO ORDER Board Chair B. McKinnon called the meeting to order at 7:03 p.m. 213.0 CANADA AND MUSICAL PRESENTATION The appreciation of the Board was extended to Northdale Central Public School Acoustic Guitar Intermediate Ensemble for their performance and to Conductor Jill Wade for leading in the playing of O Canada and two musical selections. 4. APPROVAL OF AGENDA The agenda was approved on motion of Trustee C. Goodall, seconded by Trustee R. Campbell. 6. OFFICIAL RECORD - none 6. RECOGNITIONS - none 7. CONFLICTS OF INTEREST — No conflicts of interest were declared. 8. CHAIR'S ANNOUNCEMENTS Chair B. McKinnon announced that the Safe Schools Conference, Be A Champ Day will be held on 2016 April 6 at Budweiser Gardens. 9. DIRECTOR'S ANNOUNCEMENTS Director L. Elliott announced the retirement of Superintendent of Student Achievement, B. Sonier as of July 31, 2016. Her career in education spanned 39 years with the Elgin County Board of Education and Thames Valley District School Board (NDSB). Supt. of Student Achievement Sonier presently serves in Organizational Support Services as the Lead in Human Resources with secondary teachers. Her leadership, dedication and commitment have earned her the respect of staff, colleagues and community members. Congratulations were extended to Supt. B. Sonier on her pending retirement. Supt. Sonier provided comments in response to the announcement of her retirement. Sincere appreciation was extended to the Board for their ongoing support, both professionally and personally. Chair McKinnon extended appreciation on behalf of the Board of Trustees to Supt. Sonier and wished her all the best in her retirement. 2016 February 23 ... 2 Director Elliott further reported she and Vice -Chair M. Reid attended the 2016 February 19 announcement by Ontario Premier K. Wynne pertaining to the Early Years Child and Family Centres. The strategy involves the merging of the Ontario Early Years Centres, Parent and Family Literacy Centres, Childcare Resource Centres and Better Beginnings Better Futures. The Ontario Minister of Education, Hon. L. Sandals was given a tour of the TVDSB GENTLE Centre. Appreciation was extended to Early Years Manager, H. Gerrits and White Oaks Public School Principal R. Lee for facilitating the visit of Premier Wynne. 10. PUBLIC INPUT — none 11. MINUTES OF THE 2016 JANUARY 26 REGULAR BOARD MEETING. a. CONFIRMATION OF MINUTES The minutes of the 2016 January 26 Regular Board meeting were adopted on motion of Trustee M. Reid, seconded by Trustee J. Skinner and CARRIED. b. BUSINESS ARISING FROM MINUTES - none 12. STUDENT TRUSTEE'S UPDATE Student Trustees H. Goddeeris and S. Suvajac reported they attended the Ontario Student Trustees Board Council Conference in Ottawa February 18-21, 2016 noting it expanded their knowledge and awareness of how to improve overall education for students in Thames Valley. Student Trustee S. Suvajac advised that secondary students from across Thames Valley attended the Student Advisory Council meeting 2016 February 22; he highlighted the topics of discussion. 13. REPORTS FROM THE ADMINISTRATION a. Draft School Year Calendars, 2016-2017 Supt. of Student Achievement M. Moynihan presented the Draft School Year Calendars, 2016- 2017 (Item 13.a). The draft elementary and secondary calendars were developed with adherence to Ministry regulation 364/15 of the Education Act and to maximize transportation efficiencies. Calendars were developed in consultation with the London District Catholic School Board and the French First Language Boards, through a meeting with stakeholder groups and a public input process through an online survey. The following recommendation was moved by Trustee Skinner, seconded by Trustee A. Morell and CARRIED: That the draft elementary and secondary 2016-2017 school year calendars be approved for submission to the Ministry of Education. Trustee Reid extended gratitude to Supt. Moynihan and acknowledged the continued efforts to coordinate professional development days with religious holidays of various faiths where possible. b. City of London Family Centres Exec. Officer K. Bushell presented the City of London Family Centres report (Item 13.b) recommending the Board approve the inclusion of City of London Family Centres in the new Northeast and the new Northwest London elementary schools as co -build collaborations. On 2014 November 25, the Board approved the new Northeast London and the new Northwest London elementary schools for potential co -build collaborations and the circulation of these opportunities to Preferred Entities. As a follow up to that decision, Administration has received a request from the City of London to collaborate with the Board in the construction of Family Centres in the two new elementary schools being designed with the City of London. 2016 February 23 ... 3 Early Years Manager, H. Gerrits distributed packages to Trustees at the meeting and provided further information regarding the present and proposed Family Centre locations. Elgin, Middlesex and Oxford Counties are determining the need for family centres. It was noted the size of the two properties do not pose concerns. The design committee is considering site security and access to and from the school noting the Family Centres operate separately and have different hours of operation than the school. The following recommendation was moved by Trustee M. Reid, seconded by Trustee R. Tisdale and CARRIED: That the Board approve the inclusion of City of London Family Centres in both the new Northeast and new Northwest London elementary schools as a co -build collaboration. 14. REPORTS OF COMMITTEES a. First Nations Advisory Committee, 2016 January 19 Trustee J. Bennett referred to the written report of First Nations Advisory Committee (Item 14.a) provided to trustees in advance of the meeting. The following motion was moved by Trustee Bennett, seconded by Trustee Reid and CARRIED: That the Board Chair acknowledges, at the beginning of each Board meeting, the traditional territory on which the Board of Trustees gather. It is the expectation that this statement will be read at Board meetings starting at the 2016 March 29 meeting. A poll vote was requested and conducted by B. Williams, Corporate Supervisor. Poll Vote YEAS R. Tisdale, J. Bennett, R. Campbell, C. Goodall, B. McKinnon, A. Morell, S. Polhill, M. Reid, J. Skinner NAYS None Student Trustee H. Goddeeris — YEA Student Trustee S. Suvajac - YEA b. Chair's Committee, 2016 January 26 Trustee Reid referred to the written report of the Chair's Committee, 2016 January 12 (Item 14.b) provided to Trustees in advance of the meeting. There were no recommendations. c. Policy Working Committee, 2016 January 26 Trustee M. Reid referred to the written report of the Policy Working Committee, 2016 January26 (Item 14.c.) provided to Trustees in advance of the meeting. It was noted that the Community Use of Building, Facilities and Equipment (Rental and Lease Agreements) Policy and Procedure #4007 and Emergency Procedures #4001a are posted for public input on the TVDSB website. The Public Concerns Policy was brought to the Board for approval and the Resolving Public Concerns Procedure was provided for information. Also, provided for information was the Student/Visitor Injury Reporting Procedures Independent Procedure #9001 which replaced the Liability Insurance -Claims Handling Procedure. The following recommendation was moved by Trustee Reid, seconded by Trustee Skinner and CARRIED: That the Public Concerns Policy be approved. 2016 February 23 ... 4 d. Audit Committee, 2016 January 28 Trustee Tisdale referred to the written report of the Audit Committee, 2016 January 28 (Item 14.d provided to Trustees in advance of the meeting. The following recommendation was moved by Trustee Tisdale, seconded by Trustee Morell and CARRIED: That the 2015-16 Internal Audit Plan include the Data Management/Back-up Audit and the Attendance Support Audit. e. Special Education Advisory Committee, 2016 February 2 Trustee Tisdale referred to the written report of the Special Education Advisory Committee, 2016 February 2; 12:05 p.m. to 2:26 p.m. (Item 14.e) provided to Trustees in advance of the meeting. There were no recommendations. It was announced that T. Grant of the Fetal Alcohol Spectrum Disorder Network was elected as Chair of the Special Education Advisory Committee. f. Special Education Advisory Committee, 2016 February 2 Trustee Tisdale referred to the written report of the Special Education Advisory Committee, 2016 February 2; 2:45 p.m. to 4:50 p.m. (Item 14.f) provided to Trustees in advance of the meeting. There were no recommendations. g. Program and School Services Advisory Committee, 2016 February 2 Trustee Morell referred to the written report of the Program and School Services Advisory Committee, 2016 February 2 (Item 14.g) provided to Trustees in advance of the meeting. There were no recommendations. It was noted Trustee Bennett was elected Vice -Chair of the Program and School Services Advisory Committee. h. Planning and Priorities Advisory Committee, 2016 February 9 Trustee Skinner referred to the written report of the Planning and Priorities Advisory Committee, 2016 February 9 (Item 14.h) provided to Trustees in advance of the meeting. There were no recommendations. I. Audit Committee, 2016 February 16 Trustee Tisdale referred to the written report of the Audit Committee, 2016 February 16 (Item 14.i) provided to Trustees in advance of the meeting. There were no recommendations. j. Chair's Committee, 2016 February 16 Trustee Reid referred to the written report of the. Chair's Committee, 2016 February 16 (Item 14.j) provided to the Trustees in advance of the meeting. The following recommendation was moved by Trustee Reid, seconded by Trustee Morell: That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, inclusion of procedures regarding trustee communication, and other housekeeping amendments be approved. Discussion ensued regarding -the inclusion of the Trustee Communication Guidelines as an appendix to the Bylaws. Trustee J. Bennett advised it was her understanding they would be included after a period of one year to allow for their review. In response, the value of including the guidelines in the Bylaws as part of the Trustee Code of Conduct was described. The following amendment to the motion was moved by Trustee Tisdale, seconded by Trustee Polhill and DEFEATED: 2016 February 23 ... 5 That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, changes to the Trustee Code of Conduct (to exclude reference to Appendix A), and other housekeeping amendments be approved. The following recommendation was moved by Trustee Reid, seconded by Trustee Morell and DEFEATED: That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, inclusion of procedures regarding trustee communication, and other housekeeping amendments be approved. On motion, the Board recessed at 8:32 p.m., reconvening in session at 8:35 p.m. Recognizing the need to approve a number of changes to the Bylaws separate from the question of whether to include the Trustee Communication Guidelines, the following motion was moved by Trustee Tisdale, seconded by Trustee Morell and CARRIED by unanimous vote of the members present: That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, and other housekeeping amendments be approved. k. Committee of the Whole, 2016 February 23 Trustee Reid reported the Committee of the Whole met in -camera from 5:02 p.m. to 5:32 p.m. where confidential property and personal matters were discussed. No conflicts of interest were declared. The following recommendation was moved by Trustee Reid, seconded by Trustee Morell and CARRIED: That the motions approved at the in -camera session of 2016 February 23 related to property and personal matters be approved. 15. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION Trustee Tisdale provided the Ontario Public School Board's Association (OPSBA) update noting that a brief has been submitted to the Ministry of Education on the 2016-2017 Education Funding. It was advised there was an update at the OPSBA meeting regarding the Police Records Check Reform Act of 2015. Consultation currently is happening around implementation and possible changes to the Ontario Regulation 52101 — Collection of Personal Information. OPSBA is reviewing code of conduct procedures pertaining to their central bargaining. Chair Tisdale further described a number of consultations in which OPSBA is participating. Dates to take note of include 2016 March 31 st to April 1 st - Labour Relations Symposium; April 9th _ Western Region Meeting being hosted by The Greater Essex District School Board; April 7th and 8th — The Third Summit on Child and Youth Mental Health and June 9th to 12th - OPSBA Annual General Meeting. 16. COMMUNICATIONS a. Ministry of Education Letter Chair McKinnon referred to the Ministry of Education Letter (Item 16.a) provided to Trustees in advance of the meeting. 2016 February 23 ... 6 17. NOTICE OF MOTION The following motion was moved by Trustee Skinner. That the Thames Valley District School Board of Trustees, to ensure its students remain competitive in the field of robotics, computing, and technology, relative to other provincial education systems in Canada and abroad. i) Ask the Ontario Ministry of Education to add coding to the Ontario curriculum; ii) Send letters to all public school boards in the province asking them to support this change request; and, iii) Send a letter to the Ontario Public School Board Association requesting their support and advocacy for this curriculum change. 18. MOTION — NOTICE OF WHICH HAS BEEN GIVEN - none 19. ADDITIONAL ITEMS — none 20. QUESTIONS/COMMENTS BY MEMBERS It was advised that the Trustee Communication Guidelines will be a standalone set of guidelines for Trustees to follow and to be reviewed in one years' time. Trustee Tisdale requested that the Notice of Motion be sent to Trustees as soon as possible. 21. ADJOURNMENT The meeting adjourned at 8:45 p.m. on motion of Trustee Morell, seconded by Trustee Campbell. Confirmed:/0 4 Chairpersori' 2016 February 23 ... 7 SUMMARY OF APPROVED RECOMMENDATIONS OF 2016 FEBRUARY 23 That the draft elementary and secondary 2016-2017 school year calendars be approved for submission to the Ministry of Education. That the Board approve the inclusion of City of London Family Centres in both the new Northeast and new Northwest London elementary schools as a co -build collaboration. That the Board Chair acknowledges, at the beginning of each Board meeting, the traditional territory on which the Board of Trustees gather. That the Public Concerns Policy be approved. That the 2015-16 Internal Audit Plan include the Data Management/Back-up Audit and the Attendance Support Audit. That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, and other housekeeping amendments be approved. That the motions approved at the in -camera session of 2016 February 23 related to property and personal matters be approved. Date of u 2016 February 23 �. Meeting, DISTRICT SCHOOL BY Item #: 13.a BOARD ❑.: Administrative : ❑ Program and School Services 1 Planning and Priorities.: - Council Advisory Committee Advisory Committee . " ' • ' • 0 Board, 13 .Policy Working Committee 0- PUBLIC 0: IN -CAMERA TITLE •REPORT: Dra . chool Year- a en ars,: - .. .7 - - Marion Moynihan, Superintendent of Student Achievement - • - 0. Approval 11 Information ❑ Advice Recommendation(s): That the draft elementary and, secondary 2016-2017 school year calendars be approved for submission.to the Ministry of Education: Purpose: To comply with Ministry regulations in the development and approval of the school year calendars :. in order to.submit tha.calendars:.to the Ministry of .Education for. approval:::.. Content: The ' calendars' ' -were developed With: adherence to 'Ministry' p ry ' regulations ' and to' maximize .: transportation efficiencies. The draft elementary and. secondary calendars were developed in consideration of the following. priorities: 1. Adherence to Regulation 364/15:6f the Education Act'and :all the requirements as set out by the. Ministryof Education (i.e., 194 school days, including up to .7 Professional Activity .Days, between 2016 September. 01 and -2017 June 30); and 2.. Maximizing transportation efficiencies. Calendars were developed in consultation with the London District Catholic School Board and the' French First' Language Boards, .through a . meeting with stakeholder groups,: and, a public input' ::.. process'through an online survey (January 4th —15th). Draft Elementary Calendar — Seven Professional Activitv Days: 1. September 23 .(School Improvement. Planning). ; 2. 'October 28 (School Improvement Planning: numeracy) 3.: November 18 (Parent-Teacher Interview Day) 4. January 13 (Assessment and Evaluation Day) -5. March '31 (School Improvement Planning; Health and Safety.) 6., .:June 09 (Assessment and Evaluation Day) 7. June 30 (School Improvement -Planning) Draft Secondary Calendar.— Seven Professional Activitv Days: 1. .:September 23 (School Improvement Planning) 2.- . October 28 (School. Improvement Planning: numeracy) 3. November 18 (School Improvement Planning) 4. February 03 (Turn-Around/Transition. Day) . 5. :March 31(School Improvement Planning) .: 6.- June 29 (School Improvement. Planning) 7. June.30 (School Improvement Planning) We build each student's tomorrow, every day Public Inaut Survev Results: • 641 respondents (5% students, 47% parents, 4% community members, 29% staff members, 15% staff members & parents) • 73% of applicable responses indicated support for the Draft Elementary Calendar • 84% of applicable responses indicated support for the Draft Secondary Calendar Cost/Savings: Where possible, Professional Activity Days are aligned in both panels in efforts to (a) provide consistency for families with children in both panels, and (b) maximize transportation efficiencies. Timeline: . 2016 March 01 deadline for submission to Ministry of Education Communications: . March 01 Submission to Ministry of Education • Decision of Ministry of Education to NDSB Stakeholders • Publication, printing, distribution of NDSB calendars Appendices:. A. NDSB Draft Elementary School Year Calendar, 2016-2017 B. NDSB Draft Secondary School Year Calendar, 2016-2017 Form Revised: January 2016 Relation to Commitments: ❑x Putting students first. ❑x Actively engaging our students, staff, families and communities. ❑ Recognizing and encouraging leadership in all its forms. ❑ Being inclusive, fair, and equitable. ❑x Ensuring safe, positive learning and working environments. ❑ Inspiring new ideas and promoting innovation. 0 Taking responsibility for the students and resources entrusted to our care. ART ENDIX A Thames all.' y Dist.ri t Sc"hool Board, n ar t ementar-jr. no ,d ol,," 'a le id fDRAFT 2016-20,1 OCTIO-R NUIV B, 511 SEPTWOER BE ?AGNTUES p THURS FRIaER11 ! TUES WED THURS FRi 5 •:�;` tit 111 14 115, '16, 17 is '19. 20 �s t4 1s:16 17M 27 28. 2 Q 2a lTI � �. 26 27 28 azzaw2g JANUARY FFEBRUARY '�, I a R_ a' " .. �. 6 7 :fie R 9' TO .11 112 ry ¢ 12 :13; .141, IS .. 16 16' fid': : is 19 ZIP ..1.7 14 15 :16 17 M2 N�, Eli IM""'jf 3.28 APRIL 2 1 4. il !,f" 116 1i X51 .Tl IS 115, 27 2929 '20, 29. 3G a" r ` !r ' ,..,_. 3.. .. .. : MY IN�.1- � TA JLLLI'�Y �}jj j�� 7i.liSi ��fl�'�9 �I]d1',�li!+v+�y;'ac."�I�.1.;:.:;�'i-�``y.;� ;'.;lrid.nw�ir.��+'u�I''r.,i:•.�:<;,;`,';:`'� , .. .. - .1 LV1a3r9W�IMi Mrch .. .. .. .. _ J�LJIi 3%,26d•P,l 19 20 21! . . 1i9 �P.�7f3f QS3 9� �� 3nda' 9jB;�ILi1 11n�1 F8a�i ' "!71]• it r �trnl aZ` � l da '' We build each. student's tomorrow, every day APPENDIX E hs V � !' yra School Deed N � -icnc �t I l.Cale-nd-ar Secondary DRAFT ',� MON TUES WED THURS Frd MON TUES WED THURS,w ED TTiUVS FPJ MOIS 7. a 91 it 12 13 14 7 � . 9 IG At 26 27 28 29 3G 31 28- 29 3Q ,. , i ; '� w _ w 1 '12 1 14 15 3-6 16, 17 18 IS, 20 '93 Is 16 ur 26.23 2A MARCHga nown 27 MON RJ ® e MON 3 1 21 3 3 4. 5 $: 7 .. 1 2 3 4 5 7' a 10 10 11 12 13,jjdW 10 11 - . a .. ra "IRS, 31a BN m ,- 23' 2 29 . 3� ..29 314 31 also MIME tg m1a, t..4�s-m3 ClassesSegin .. - - �p11,7p - - �. ,`.•� ",^ .�.-,�_"� :..`.�.::,.+r.n.�_ .._�s _ „�,. ii.,-,_.�.�. .,. fUaTY 7�tem S 6 7 13 9 4' ry -`?iG8'WrywE"2 fi3' 45. '15 40dTP2ip�A7 9neC9-320l7"� �4scbmaWqfad, obeT 2%'20116 ii'' pwil Y17,�47 1UdIl&AJryAD3A J@.UWT-Teb-Z C017 ��US ),l.:,.u,:•r - - '•-,-: ..�.�� ... Date of 2016 . ,N Meeting: February 23 .. ' •R `. Item #: 13.b. _DISTRICT SCHOOL BOARD ❑ Administrative Program and School Services 13 Planning and Priorities. Council . Advisory Committee Advisory Committee . REPORTTO:0 Board. 13 Policy Working Committee N. PUBLIC 0 IN -CAMERA TITLE OF REPORT: City of London FaftlyCentret PRESENTED BY: Kevin Bushell, Executive Officer,, Facility Services and :Capital. Planning . PRESENTED • - Approval ❑ • Information-. ❑ Advice Recommendation(s): That: the Board approve the inclusion. of City of London Family Centres in both the new Northeast and new Northwest London elementary schools as a co -build .collaboration. Purpose: To receive approval from the Board for the inclusion of.City of London Family Centres in both the . new Northeast and new Northwest London elementary. schools as a co -build collaboration: 'Content: -On 2014 November 2'5,. the Board approved the new Northeast London and new Northwest London elementary schools for potential co -build collaborations and the circulation of these opportunities to Preferred Entities: Ass -a follow up to that decision; Administration has received a request from the -City of London. to collaborate with the Board in -the construction of Family Centres Jn.the 2 new elementary:schools- being designed within the City of London (see attached letter) The Board currently has 3 Family •Centres operating at Northbrae, White.Oaks and Lord Nelson Public Schools. The Family Centres offer the following programs and services: • Parenting and Early Learning Programs (e.g. play groups; language development programs) • Education,: Early Childhood Education and.Child Care.(e.g. centre -based -licensed child care, licensed non-traditional hours care) • Public Health and Wellness e: re -natal su• ort, earl screenin and assessment ( 9• P PP Y 9 ) Recreation, Sports and Leisure (e.g. physical activity programming, arts/culture :programming).. • Referral, Resources,. Information and Awareness (e.g. child care. fee subsidy access, familyliteracy, basic needs, supports,, y children s mental•Health service referral)• . In addition to the, core functions offered through each neighbourhood Family Centre,. additional . services (such as Settlement' Services, Community and Social Services, Family Mental Health .S .ervices) are identified by the specific neighbourhood. The inclusion of.Family •Centres in'schools is. a deliberate.strategy -to, connect all families in the neighbourhood to the education system long before the children are old enough to attend. By connecting with families at schools even before children are .born, the positive Family Centre . experience helps to ensure a smooth transition to and through the school years. Each Family Centre is operated by a "Lead Agency" (e.g. London Children's Connection, YMCA, Merrymount) who is'responsible for ensuring the core. functions and neighbourhood identified services are providedwithin the specific neighbourhood. The TVDSB leases the Family Centre We build each- student's tomorrow, every day space to the "Lead Agency". The "Lead Agency" signs a Lease Agreement with NDSB committing to the policies and procedures of TVDSB. Prior to a program or service being offered at the Family Centre, the NDSB Early Years Manager must approve the program/service to ensure it aligns with TVDSB's mandate. A Funding and Project Agreement has been developed to detail the design, construction, ownership and operation of the Centres, including the requirement for the City of London to fund all fees, costs and expenses to construct the Centres. The Operator of each Centre will be required to enter into a lease agreement with the Board that will cover all operating costs, as well as the operational requirements of the Centre as approved by the Board. These Family Centres are in alignment with the Provincial Initiative of Community Hubs and are being developed within the parameters of the recently released Ministry Guidelines concerning Community Planning and Partnerships. Cost/Savings: . All fees, costs and expenses to be funded by the City of London for the development and construction of the Family Centres. • All operating costs will be the responsibility of the Operator (Lessee). Timeline: • Execution of Funding and Project Agreement February 2016 • Tender period June/July 2016 • Commence construction July 2016 • Substantial completion of project July 2017 • Occupancy September 2017 Communications: Appendices: I City of London Letter dated 2015 November 24 Relation to Commitments: ❑ Putting students first. ❑ Recognizing and encouraging leadership in all its forms. Form Revised: January 2016 ❑x Actively engaging our students, staff, families and communities. ❑ Being inclusive, fair, and equitable. © Ensuring safe, positive learning and working environments. 0 Inspiring new ideas and promoting innovation. ❑x Taking responsibility for the students and resources entrusted to our care. X 0W o:n on = = November 24, .201.5 Kevin Bushell,. Executive Officer .. Facility Services and Capital Planning Thames:.Valley District School Board .1250 Dundas Street P.O.. Box 5888, •London;.ON .. N6A-5L1 Dear Mr. Bushell, Re: Co -build Obbortufflt ' On behalf of'" the City of - London, -:and in accordance: with the Thames Valley District School Board's :Community Planning and Facility. Collaboration Opportunities Procedure, we would dike to explore co -build opportunities at the new Northeast London acid the new Northwest London elementary schools for -which funding was recently announced: We are :interested.. in discussing the inclusion of a Family Centre:.at each: of the .new schools:.. .. Similar in size and design to • the Family Centres that have been established at White Oaks Elementary School 'and. Lord Nelson Elementary School, 'these .Family. Centres will, continue. to - demonstrate the . Ministry of Education's vision of an integrated system of child. care, family support and education opportunities for families:. As with"the existing Family"Centres, these new. .locations will also. be consistent with the Thames Valley District School Board's. policies, - procedures, mission, vision and' commitmehts, and will include -services such as: • . parenting, .early learning, child: and family programs, such as parenting strategies, literacy and -numeracy programs, and play groups; - health and wellness programs, such as pre.and post -natal programs, and :early screening and assessment programs; • early childhood education and child care, such as non -instructional -day school age care, pre_kindergarten early learning Programs,' and centre -based and home-based licensed child: care information; , • : referral, resources, information and awareness 'functions, such as' child care fee subsidy 'information. and access, basic needs' support, income support referrals; • recreation, sports and, leisure within the premises, such as . physical activity programs, . art/cultural programs and. summer ."extended" programs,. so long as such. activities. and programs occur within the premises itself; and . finks to specialized services; such as special needs, and children's mental: health programs. PO Box 5045 151 Dundas Street'3rd FI London ON N6A, 4L6 (519) 661-2500'ext. 7207 Fax: (519) 661-5930 IIivinasan.Iondon:ca v wv.citv.Iondon.on.ca 14.a REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING MEMBERS P. Schuyler (Chair) J. Bennett, Trustee A. Morell, Trustee D. Grosbeck, Chippewas of the Thames C. Kechego, Chippewa of the Thames C. Thomas, Munsee-Delaware Nation B. Summers, Oneida Nation of the Thames Regrets: S. Doxtator, Oneida Nation of the Thames Absent: C. Doxtator, Oneida Nation of the Thames 2016 January 19 3:09 p.m. to 5:03 p.m. ADMINISTRATION AND OTHERS P. McKenzie, Superintendent of Student Achievement P. Skinner, FNMI Learning Supervisor J. Hill, FNMI Learning Coordinator S. McGahey -Albert, FNMI Education Advisor L. Abell, Corporate Services Assistant R. Hart, Principal B. Davison S.S. M. Macdonald, Principal SDCI D. Chisholm, Vice Principal Saunders S.S. M. Deeb, Principal H.B.Beal S.S. L. Williams, Principal Lambeth P.S. B. White, Principal Saunders S.S. J. Wood, Research and Assessment Associate Guests: A. Legwegoh, Research and Assessment Associate 1. CALL TO ORDER The meeting convened at 3:09 p.m. at Saunders Secondary School, 941 Viscount Road, London. 2. APPROVAL OF AGENDA — The agenda, as amended, was approved on motion. 3. CONFLICTS OF INTEREST — none declared 4. REPORT OF MEETING- 2015 NOVEMBER 17— provided for information. 5. BUSINESS ARISING FROM MINUTES a. Acknowledging Territory Statement Chair P. Schuyler referred to a sample statement to be read before Thames Valley District School Board meetings. The following statement was agreed upon. "At this time, I would like to acknowledge the Indigenous peoples of this traditional territory on which we have gathered here today, The Anishinaabe Peoples, The Haudenosaunee Peoples, and The Leni-Lunaape Peoples." 6. PROGRAM SPOTLIGHT a. Roll- up report from November FNAC discussion Supt. P. McKenzie referred to the roll -up report that was compiled after the discussion at the November FNAC meeting around the question, "what does student success mean to you from your perspective". The floor was open for discussion. Comments were recorded by S. McGahey - Albert, FNMI Education Advisor. b. EQAO Data Report and Discussion J. Wood and A. Legwegoh, Research and Assessment Associates presented the EQAO Data Report. A handout of the Ontario Secondary School Literacy Test (OSSLT) presentation was distributed. The presentation included data regarding background, student participation and student achievement for the OSSLT. It was noted that a further breakdown of data by each First Nation Community would be beneficial. A suggestion was made to talk about this information with the communities and to make the data easier for parents to understand. Two groups were formed for discussion about the use of the information presented. 7. LEARNING SUPPORT SERVICES UPDATE a. Cultural Funds Update P. Skinner referred to the Native Cultural Funds -Expenditures March 31, 2015 to January 19, 2016. The report was distributed at the meeting. b. BAP Updates J. Hill, FNMI Learning Coordinator provided an update highlighting the FNMI Speaker Series, FNMI Teacher Champions and the Beal Civics Trip to Communities. Upcoming Professional Development sessions include a Blanket Exercise/Metis Presentation on March 2 and Residential Schools (speaker/video/resources) on March 30. S. McGahey -Albert, FNMI Education Advisor provided updates on the Aboriginal Post -Secondary Information Program (APSIP) noting the APSIP Education Fair held at the N'Amerind Centre, 2015 December 3 was a success. Some Universities and colleges have special admissions for First Nations, Metis and Inuit students. It is beneficial for students and parents to investigate this. The FNMI Student Leadership Council is running with 11 schools represented. Upcoming plans include creating wampums with Metis Artist/Cultural Teacher Brenda Collins, attending the Indigenous Awareness week in March at Western University and participating in a residential school workshop at the Education Centre in May. The N'Amerind Centre held their awards ceremony 2015 November 27. Awards were provided to: 12 grade 8 graduates, 23 subject awards, and 9 grade 12 graduates. It was noted financial support is available to support secondary school student's transition programming. c. FNMI Cultural Camp More information will be available next month for the FNMI Cultural Camp planned for 3 days, 2016 May 3-6. d. Parent Engagement Workshop The Parent Engagement Workshop will be held on Saturday, 2016 February 6 at Montcalm Secondary School. Several different workshops are planned. The symposium is open to all parents and schools. Registration information will be sent out soon. 8. PRINCIPALS' UPDATE Chair Schuyler referred to each of the written reports provided by the school committees in advance of the meeting. See FNMI 1 to FNMI 6. 9. COMMUNITY UPDATE a. Chippewas of the Thames First Nation - Deferred. C. Kechego extended appreciation for the Language program. b. Munsee-Delaware Nation — Deferred. c. Oneida Nation of the Thames - Deferred. 10. ADDITIONAL ITEMS a. Peel District School Board Letter Chair Schuyler referred to the Peel District School Board Letter provided prior to the meeting. 11. FUTURE MEETING DATES There is not a meeting in December. ::. .. .. ... .., ... .. ... .... .... .... Ii. ,, :,..,,......, r. .... ,....... ... ., ., >.. ..... .... ..,. .: , ....1 l ... .., ..., ,:.., .., v .. .............. .. v.. ...r .... .. ... , .... ,...........,.... .. .. .r. u... : . , . , , , ...><......:�, f he..Thames ..... H:, ! ::.........::.:x;.1.1.:•1:.:., {i; oil; g 20,16 :Feb;r.:uary :r ip e 2016 March 22 N'Amerind Friendship Centre 2016 April 19 Lambeth PS 2016 May 17 Oneida Nation of the Thames 2016 June 22 Strathroy District Collegiate Institute 12. ADJOURNMENT The meeting adjourned at 5:03 p.m. by motion. Recommendations: None P. Schuyler Committee Chair r B.Davison Secondary. School 785 Trafaigar Street, London, Ontario N5Z 1 E6 Te1ephone:.(519) 452-2880 Fax: (519) 452-2899 • e. www.tvdsb.on.ca/davison Web site: www tv ca/da -Re ort to First Nations. Advisory Council 7. :.. Date: Thursday; January 7, 2016 Transition Meetings and .Timelines: • The registration process for 2016/17 has begun. All students set up a 'My Blueprint" account at some - point during first semester. Our head of .Guidance. is.currently working .with students -on selecting course"for next. year. This -process will be completed by the end of February: Grade'9.:.Registrations inquiries are already starting.to stream. We are receiving. individual, requests for personal tours or half day school visits. This allows parents and/or students an additional opportunity. to determine for themselves if. Davison is their school of choice.: . -Initiatives.to Support Students in: their- Learning: - • December Luncheon with FNMI Students and Oneida Educ: Rhonda Doxtator on Dec 17th-.- -Reviewed -progress;: attendance, supports and how to move: students forward. - • Credit Improvement week runs from Jan. 27- Feb.2. This week is similar to exam week: in any other high school: Those students needing to come in to improve on their academic standing are provided a revised schedule based. on their -timetable :and an:opportunity to work:in.Small groups or with one-on-one assistance to increase their academic standing in a class. Many'use this opportunity and salvage credits .that are at risk. Students who wanted to improve.their academic standing are also:. provided with the same opportunity. Oursecond semester student -population is just slightly. smaller than at the start -of the school year. Some students have transferred to. other school. locations, while others transferred in from other schools. • Our.Credit Recovery Team has recently reviewed all -student. marks from semester one and we are identifying potential students for credit recovery during second semester. Cultural Initiatives: 1.. Crafts in the form .of moccasins are being developed. for students to- work on:.. during lunch hour.with any and. all interested students. • At this time we. are working on having a beading class. We are waiting on the confirmation of dates andavailability from teachers and -craft ladies. • :The NAC201 clasa. is working on a class clan quilt and we have completed .: learning about and.making dream catchers. Mr.. H. -Dickie has been involved in. a cultural teaching about the medicine wheel. Importance Dates: • .. January..8: Sgt Ray Starks with .Cdn Armed Forces to talk. about the. Abor. Entry Program January 8:Teachings at the.CEC Board. -Kim and Carrie attending. (wampum belt teachings) • January -13: -LST Breakfast:, and- Skills Quest, Jan.13-14. For Gr. 8 students interested in Davison. .:January 1:9: Feb:18 Individual gr.,8 tours of Davison. Half day visits are also available. • February. 8:: Semester one report cards will be distributed to.all homeroom classes. • February 12':'We are holding a Valentine dance organized by'students with the assistance,of a few staff members.: Sincerely, Thames Valley District School Board . Laura Elliott, Director of Education and Secretary . NM :EL 4WA E:CE,NTI 1L PU, 'L S C)O 14:-OsWr' ne. Street,... P:O:Box 36,;Oelaware, ON ' NPL 1E0.. (519.)-.652-5371, - www.tvdsb:ca/DelawareCentral.cfm Delaware Central January; 2016 Transition Meetings and Tim6lines • A pa,rret of 4 Delaware- grade 8's: attend'ed .a Q and' A:aessio:n with. the.:gra.de :6 students •: Dece.mber=l: Standing Ston,e.gra.de 6 stu.dents came for:.a "I+un Day" so:students could::;becorne :fami;lia.r with Delpware:a,nd- tud.e.ntsfrom b.oth:schools:coul.d:get to know each -other,-.- • December 1: Rhonda took -our grade: 8 FNIVII. students (0.' e'ida and Munsee.)_ to. Saunders, :Beal,. a-navison;: then on;Dec.:g:she.took. th'e..0neida; grade.-Vs'.to Fa:nshaWe ' then:on-D:e.c, .1:0: she"': :too:kahem:to SDC[for the; .rning, • P:rogre:ssive dinner,(Stan:ding:.Sto:ne:fa:milies:.go_ to: Dela.ware,, then l am:beth:): is�on. th.e levet ing of Janu4ry.13:, After.a br ef;prese.ntatio.n;.pizza,.znd Q.and.A;,S,tanding stone:stud.e;n'ts:.will h.,ave:a - chance -to :take their parentson: a.to.ur (>th'ey have already::.done:a-scavenge.r.`hunt :on the .Fun. Day.) Initiatives.-to,Support Students in Their Learning: Y • Empo.wgr.Reading - up..and: running • Cooking. Club— Co -funded --by -Delaware: / Oneida— Mable:.D.oxta:tor and l:"have co.m:pleted: the first ro:u,p{7.:week-:course a.,n6a,re, starting the,seGond ro.u . ;. Culturallnitiatives - - • Bill -Hill retur:.ned :to Delaware o.n: Novem'ber 3:0 and: taught us.'rn:ore songs,; and more ways n whichto:use o,u.r.drums.. Students org,ripw.using;-the.m:::in:m„usic-.,classes.. •:. kgroup of:grade 7/8.students are;p;la ming�a.who:Ie-Wholecial,-far:�1 n:uary.2Q,.,o.ursernnd: :social.of the-year,:This time, :the teacher is setting..ppahe.-planning:and.exe.cutio:n' as.a.cr-oss- . curr..icul:ar. inquiry that will:b:e`suppo.rted:during cc s.time;:and wi.li have p.eri:odic,check-ins, learning-expectations'and ultimately,,a.grade.. = ,Calendar.of Events: • Parents” Nights: :Beal:('Jan. 12;,Saunders;and:B..D.avis0n,:l:an. 14; t •-Stan.d.ing. Stone -.Progressive Dinner, Jan.13:- Thames Valley'District:School Boar# Each-'Ou ent,.everydayy- wwwavdsb:ca. . - .i, �;-: -.. i;x�,yMy ,.,,..yy..-y,,,.yy-wsa4.yyL,yy:..[,4W_.11J1i.eiilla.iL li ....bl Ilill zkl iwlWdllJ lb a,1_I,1..41_aN.JY `JWA.J .,II.{lila ].III. :IiluY il.lil W hI.M aiYl�dl�i%WidW4LY4E _ H.B. Beal S' n. ary. c. oo ... . ...mco } 525 Dundas Street Phone: 519-452-2700:. www.tvdsb:calbeal.cfm London, Ontario Fax: 519-452-2729 Email: beal(ai)tvdsb:on.ca A aeiitiiiy vfeticatiiiti:aidtraining N6B 1 W5 Mr. Michael Deeb,' B:L.S., H.B:A:, M.A., Principal Mr. Matthew Bradacs, B.A., B. Ed., M. Ed.,- Vice -Principal Ms: Christinesharpe; B.A., B.Ed., M.Ed.,,Vice-Principal.: Ms. Tammy Vacante,. B.A., B.Ed., M.A., Vice -Principal Report to First Nations Advisory Council January 2016 .. TRANSITION MEETINGS AND TIMELINES The liason for the School Within A College-(SWAC) and Dual Credit programs at Fanshawe - College held an info session for FNMI students that was well attended; 6 applications were submitted for Semester 2 programs: Beal- hosted. students from Delaware P.S. on. December. 9th for another tour of the building and to watch the.Beal Dance Show. INITIATIVES TO SUPPORT STUDENTS:.IN THEIR :LEARNING Beal participated in the. APSIP (Aboriginal. Postsecondary. Information Program), on December 3rd; 16 senior students attended the planning session, and 8�junior students attended a session that was geared to'staying engaged in -school and to start planning post -secondary choices early. As we move closer to the end of Semester: One we will be monitoring and following up, with all of our identified FNMI students. Our aim will be to support those who may need extra help as they go into .exams and 'continue the support:of those who are on track to graduate and doing well in: their courses. CULTURAL INITIATIVES On November 26th the: Wampum .Belt' project involved participation from about 650 students and staff members. The belt will be mounted and hung with a small ceremony before the end of the semester., It will permanently hang in the atrium' above the canoe made. by a previous FNMI leadership class.. . The Beal Art Department is also establishing another arts, initiative with an FNMI focus. More details. will be forthcoming. ON-GOING INITIATVES - 4th. R Peer mentoring continues (great turnout,. usually have 20+ students attending). - Lunch and Learn continues to be hosted by Rhonda Doxtator twice a month. . .'FUTURE -DATES: Tuesday January 26t" Last Day of Semester One Classes. Wed Jan'.27=Tues. Feb.: 2 Exams Wednesday Feb. 3 PA Day Thursday Feb. 4"' Semester Two Classes Begin Thursday Feb. 11 Report Cards Distributed THAMES VALLEY DISTRICT SCHOOL BOARD LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY :FN MI.5 SAUNDERS. SECONDARYSCHOOL 941Viscount Road; London, Ontario N6K 1 H'S Telephone: (519)-4'52-2770 Fax: (51 9) :452-2799 Website: www.tvdsb.ca/Saunders.cfm REPORT to FIRST NATIONS ADVISORY-COUNCIL Saunders Secondary-School Jan. 19, 2016 . . TRANSITION MEETINGS-AND TIME • Gr::8 Tours On Jan.. e & 8thastudents and` staff from all of our elementary.feeder schools participated intours led by.our LEAD, students. The guided tours provided.the :students with an -opportunity to explore .the wide-variety programming at. Saunders. • Gr. 8 Open House Our�Gr..8.Open Hou_se.was .scheduled for Jan.�.14t. at-7:0.0 pm. Thwevening was very well-attended and provided a great opportunity for interested' studentslparents to explore the school and learn about what Saunders- has to offer. INITIATIVES TO SUPPORT'STUDENTS-IN THEIR LEARNING • Credit Blitz On Jan. 14th A 15th, students had the opportunity to complete overdue assignments. during out credit,blitz days:. This event was coordinated by our student success . teachers. • Gr, 9 FNMI Mid-term Celebration On Dec. 2"d,- an Elder (Brenda Collins) visited our:Gr. 9 :FNMf students and helped - them create Wampum belts that the students designed. This- event was organized in collaboration with' our �FNMI community . y partners. Thames Valle. District khool.Board We build each student's tomorrow, every day. . y : Website: www.tvdsb:ca SAUNDERSSECONPARY SCHOOL 941 Viscount Road; London, Ontario, N6K 1 H5 Telephone: (519) 452=2770 •Fax: {51-9) 452-2799- W-ebsite: www..tvdsb.ca/Saunders.cfm CULTURAL INITIATIVES • Paul Martin -Accounting Mentoring Program On Nov. 26th,. the students and mentors from KPMG took part In the first group activity of the year: They had lunch together -in the Saunders Underground'Caf6 and'-- participated nd --participated in some team building activities. On Dec. 1:61h, the students and mentors challenged the other mentor teams to some ping �pong at the Palasad. ' The event was very well -attended and everyone enjoyed the :lunch. -that. followed.. . IMPORTANT DATES: Jan. .14/1B - Gr. 8 Open .House .Jan. 21/16 - Gr. 9 Math EQAO Jana ,27 — Feb. .2116 - Semester One Final _Exams Feb. 3116 P.A.ay Feb: -4/1-6 - Start of Semester Two Feb. 4116 . - School Council Meeting Feb.. 1506. - Family .Day Thames Valley District School Board We buAd each student's tomorrow, every day. Website: www.tvdsb.ca ' , � � : ' , - � i:�r+++i�"-..,'�+�SG�^N.'.'";r�:^':ru-'yer�,<a.>it:r:Y;,.n;�";�_.,'r•�-'�:<;r�v;.Y:..a�4 >.�•;.''- ,t vr', q'- -5 ft, k t 1.J "rr rr y erg - ia<. .r t l d, f: : rr $ � .',kn ,: t. .�';, Y ( .r %. i'""�',�; �t., ,,,t :- a „1, t' 1 •.x.', 1 ,it..., t: C. . w� •1' u' t 43 N �r 1 v .. f�.. :d^ •�t� te: to rath`ro D-istr.'ict<�Colle- �i t •m f S' S' ,�_ 1 Vii: y' •.,`t J ; ..eS....•.. ..r,.';..e!.:+....e..... ._�,... �.. ,.. ........•..,...,..:.c .,.... +,..l-r.:,.-.r,.J...,. ,. .. <,..:.;tc}.v.t_q,..n.r.., .::.: <':,."..}; fr^.:- :: +... ., f.� ;:y,. ..r,;<•. �. }.z f:-:'.<. J,.tlt... e 's .t ; 1. Report to first Nations Advisory Council Strathroy District :Collegiate Institute :- 2016 January 19 Transitions • On Thursday Jain 2ft, SDCI will be .hosting our Family Information Night.for current grade 8's. Our guidance staff be visiting Antler River 'to answer questions about the transition to grade 9. • In December we hada field trip to N'Amerind-Friendship Centre to participate- in their Career Fair. • On January 11t..An.drea•Young and Deb Dolson provided a seminar ,. for our grade-ll & 12 FNMI-students regarding Post Secondary. - Financing. I.nitiatives.to Support Students in their Learning SDCI- students received ll high.achievement awards at the. N'Amerind Urban Aboriginal Student Awards. • We'are continuing to expand "our F'N'MI'progeaming as•we build our -numbers. •:In addition to the NAC,co.urse-we-:are offering for.the first time this.yearIn,ext year:we pla i,to add,grade 11 courses i.n Current Aboriginal Issues in Canada and Aboriginal Beliefs, Values and Aspirations, -as-well as Ojibwe language..: . • Final Exams run from Jan 27 —'Feb 02. Cultural Initiatives • Residential school survivor Grace Smallbridge spoke to"one of our senior law classes, and Andrea Young talked to:ageography class:about her : participation.in th'Vother Earth Water Walk: . • In December:we ran a. combined White Ribbon: Campaign/Red Dress Project to raise awareness and provide information. 361 Second St., Tel: '519-245-2680. Fax: 519-245-5498 Strathroy, ON N7G.4J8 Email: Strathroy@tvdsb.on.ca We build each student's tomorrow, every day. REPORT OF THE CHAIR'S COMMITTEE MEMBERS 14.b 2016 January 26 12:05 p.m. —1:47 p.m. ADMINISTRATION AND OTHERS B. McKinnon G. Hart L. Elliott B. Williams A. Morell M. Reid R. Tisdale 1. APPROVAL OF AGENDA The agenda as amended was approved by motion. 2. CONFLICTS OF INTEREST - none declared 3. REVIEW AND APPROVAL OF THE 2016 FEBRUARY 2 AND 2016 FEBRUARY 9 ADVISORY AGENDAS The agendas for the 2016 February 2 meeting of the Program and School Services Advisory Committee and the 2016 February 9 meeting of the Planning and Priorities Advisory Committee were reviewed and discussed. 4. CORRESPONDENCE - none 5. UPCOMING EVENTS/INITIATIVES System events and initiatives are scheduled as follows: • OPSBA Public Education Symposium (PES) - January 28-30, 2016 • TVPIC Symposium — February 6, 2016 • TVEF Tooney Tuesday Tea (fundraiser) — February 16, 2016 • Annandale P.S. Official Opening - February 19, 2016 • Westfield P.S. Official Opening — February 19, 2016 • South Ridge P.S. Rededication - February 19, 2016 • 25 Year Employee Recognition Reception —April 4, 2016 • Student Trustee Debate and Elections — April 28, 2016 • Variety Is — April 28, 2016 6. RETHINK SECONDARY LEARNING — STAKEHOLDER ENGAGEMENT Director L. Elliott distributed the schedule for stakeholder engagement regarding the Rethink Secondary Learning initiative. A stakeholder group for trustees was confirmed for Monday March 7, 6:30 p.m. to 8:30 p.m. at the Education Centre. Discussion centered on the composition of the stakeholder groups noting there should be broad representation, especially from the trades sector. A process for gathering follow up comments from participants was discussed. In response to a request, Director Elliott offered to provide trustees with an information package describing current TVDSB programming. 7. COLLEGE PRESENTATION (ONTARIO COLLEGE OF TEACHERS) Director Elliott reported the Ontario College of Teachers has offered to make a presentation to interested parents; the offer was referred to Thames Valley Parent Involvement Committee (TYPIC) for consideration. 8. 9. 10. 11. 12. 13. 14. STUDENT TRUSTEES' REQUEST TO ATTEND OSTA CONFERENCE A request put forward by student trustees S. Suvajac and H. Goddeeris to attend the OSTA Conference 2016 February was reviewed and discussed. The following motion was moved and carried: That the two current student trustees, pending submission of their forms, be approved to attend the OSTA conference scheduled for February 2016. MPP/MP MEETINGS The confirmation of a meeting date with MPP/MPs was deferred to the next meeting. ANNUAL REPORT — FOLLOW UP DISCUSSION Director Elliott advised a postcard is being printed to direct stakeholders to the digital Annual Report. Sections of the online report may be printed for specific uses as appropriate. IN CAMERA On motion the committee moved in camera at 12:56 p.m. to discuss personal matters reconvening in public session at 1:47 p.m. OTHER BUSINESS a. AED Policy Trustee G. Hart facilitated a discussion on the use of AEDs in elementary schools suggesting a policy may be needed. Director Elliott advised there are existing guidelines. Through discussion it was agreed to defer further discussion to the Planning and Priorities Advisory Committee. b. TVDSB-City of London Liaison Committee Meetings Director Elliott and Chair McKinnon reported there is a commitment to review the current structure of meetings with the City of London suggesting there be an annual meeting between TVDSB, the City of London, and the coterminous Board. Establishing a similar model with all municipal partners was suggested; it was agreed that a letter go out from the Directors, and Chairs of both Boards in this regard. DATE AND TIME OF NEXT MEETING The schedule of future Chair's Committee Meetings is as follows: February 16, 12 p.m. March 22, 12 p.m. April 19, 12 p.m. May 17, 12 p.m. June 21, 12 p.m. February 23, 12 p.m. March 29, 12 p.m. April 26, 12 p.m.. May 24, 12 p.m. August 30, 3 p.m. ADJOURNMENT The meeting adjourned at 1:47 p.m. by motion. RECOMMENDATIONS: None BILL MCKINNON Chairperson 14.c REPORT OF THE POLICY WORKING COMMITTEE MEMBERS M. Reid (Chair) S. Polhill J. Bennett J. Skinner C. Goodall S. Polhill Visiting Trustees: A. Morell R. Tisdale 2016 January 26 3:08 p.m. — 4:55 p.m.. ADMINISTRATION AND OTHERS L. Elliott L. Abell Guests: P. Amaral (+3:10,-3:45) V. Nielsen (+3:45,-4:15) R. Kuiper (+4:00,-4:15) S. Bruyns (+4:15,-4:30) R. Culhane (+4:15,43o) D. Giesbrecht (+3:08,-4:30) 1. APPROVAL OF AGENDA — The agenda was approved on motion. 2. CONFLICTS OF INTEREST — none declared 3. COMMITTEE REPORT OF 2015 NOVEMBER 24 AND 2016 JANUARY 26TRACKING SHEET The 2016 January 26 tracking sheet was reviewed. Director Elliott advised she will follow up on the status of the Money Handling Policy and Procedure. 4. EXISTING POLICY/PROCEDURE UNDER REVISION a. Community Use of Building, Facilities and Equipment (Rental and Lease Agreements) Policy and Procedure P. Amaral, Supervisor/Outreach Coordinator joined the meeting to report on the revised Community Use of Building, Facilities and Equipment (Rental and Lease Agreements) Policy and Procedure #4007. A discussion ensued regarding parent groups versus home and school associations. It was advised that it is the responsibility of the school Principal to schedule and sign off on school council events. P. Amaral and Director Elliott responded to questions of clarification and noted the suggested revisions to be made prior to posting for public input. The following motion was moved and carried: That the revised Community Use of Building, Facilities and Equipment (Rental and Lease Agreements) Policy and Procedure #4007 be posted for public input to the Board's website for 60 days. b. Emergency Procedures Associate Director V. Nielsen joined the meeting to report on the revisions made to the Emergency Procedure #4001 a. The Emergency Procedures have been updated to reflect current titles and communication patterns with Southwestern Ontario Transportation Services, Bus Operators, schools and the Board personnel related to schools remaining open when buses are cancelled. The following motion was moved and carried: That the revised Emergency Procedures #4001 a be posted for public input to the Board's website for 60 days. 5. POLICY/PROCEDURE FOLLOWING PUBLIC INPUT a. Public Concerns Policy and Resolving Public Concerns Procedure Director Elliott provided an update of the Public Concerns Policy and Resolving Public Concerns Procedure following public input. The public input received was provided and reviewed. Revisions were recorded by Director Elliott. The following motions were moved and carried: That the Public Concerns Policy #2030, as revised, be brought forward to the 2016 February 23 Board meeting for approval. That the Resolving Public Concerns Procedure #2030a, as revised, be approved and brought forward to the 2016 February 23 Board meeting for information. b. Liability Insurance -Claims Handling Procedure R. Kuiper, Learning Supervisory joined the meeting to report the revisions made to the Independent Procedure, Student/Visitor Injury Reporting Procedures (formerly Liability Insurance -Claims Handling Procedure. There was one public input received, but it did not impact the content of the Independent Procedure. R. Kuiper will respond to the public input. The following motion was moved and carried: That the Student/Visitor Injury Reporting Procedures — Independent Procedure #9001 be approved and brought forward to the 2016 February 23 Board meeting for information. A discussion took place regarding the guidelines for Public Input and it was determined that the guidelines need to be standardized. The Public Input process will be discussed at an Advisory Committee meeting in the future. c. French as a Second Language (FSL) Core French Elementary Independent Procedure d. French as a Second Language (FSL) Immersion and Extended Elementary Independent Procedure Learning Supervisor S. Bruyns joined the meeting to report on the French as a Second Language (FSL) Core French Elementary and the French as a Second Language (FSL) Immersion and Extended Elementary, Independent Procedures. There was no public input received that impacted the content of the French as a Second Language (FSL) Immersion and Extended Elementary Independent Procedure. Public Input regarding the French as a Second Language (FSL) Core French Elementary Independent Procedure was discussed. The revision was recorded by S. Bruyns. The following motion was moved and carried: That the French as a Second Language (FSL) Core French Elementary #9040, as revised and the French as a Second Language (FSL) Immersion and Extended Elementary #9044, Independent Procedures be approved and brought forward to the 2016 January 26 Board meeting for information. 6. NEW DRAFT POLICIES/PROCEDURES - none 7. POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION — none 8. OTHER BUSINESS - none 9. FUTURE AGENDA ITEMS - none 10. DATE AND TIME OF NEXT MEETING The next meeting is scheduled for Tuesday, 2016 February 23, in the Governor Simcoe Room. 11. ADJOURNMENT The meeting adjourned at 4:55 p.m. by motion. RECOMMENDATION: That the Public Concerns Policy #2030, as revised, be brought forward to the 2016 February 23 Board meeting for approval. MATT REID Committee Chairperson Thames Valley District School Board II Title Department Reference(s) PUBLIC CONCERNS DIRECTOR'S SERVICES Public Sector and MPP Accountability and Transparency Act, 2014 . Equity and Inclusive Education Policy 2022 Safe Schools Policy 4008 . Accessibility Standards for Customer Service Policy 5012 TVDSB Special Education Plan 2015 — 2016 . A Guide to Preventing and Resolving Conflicts Regarding Programs and Services for Students with Special Education Needs POLICY Policy No. Effective Date 2016 It is the policy of the Board to develop positive relationships with parents/guardians, students and the community, and put the needs of students first. Seeking input and communicating with parents in a transparent and timely fashion will assist in accountability and ultimately, the success of all students. Further, the Board commits to ensuring safe, positive, learning and working environments by providing an educational environment that is welcoming, inviting, inclusive and respectful. The role of trustees and staff in addressing parent or stakeholder concerns, within a timely manner, is vital to ensure the success of all of our students. Administered By Director's Services Amendment Date(s) 2016 Page 1 of 1 Thames Valley District School Board 1 PROCEDURE 11 Title RESOLVING PUBLIC CONCERNS Procedure No. Department DIRECTOR'S SERVICES Reference(s) Public Sector and MPP Accountability and Effective Date 2016 Transparency Act, 2014 Effective and on-going communication at every level of the system is integral to ensuring that all of our students are successful. 1.0 Guiding Principles for Addressing Parent/Guardian/Stakeholder Concerns 1.1 Every individual or group who may have a concern will have the opportunity to have it addressed within a climate of mutual respect and trust. 1.2 It is the practice to resolve the concern at the level with the staff member who is directly involved, whenever possible. 1.3 Staff will respond to concerns according to Thames Valley District School Board policies and procedures, and seek to find mutually acceptable solutions. 1.4 Concerns will be addressed in a timely manner, with a first response of acknowledgement within two business days, with the possible exception when staff may be on vacation. 1.5 In accordance with relevant legislation and Board Policies and Procedures, student and personnel matters will remain confidential to the parties involved. 2.0 Role of Trustees in Resolving Public Concerns Trustees play an important role in the education of our Thames Valley students. They are responsible for developing policy and approving the Board's budget. They are also a key link between the community and schools, and are our champions of our rich and diverse system of public education. Concerns about these responsibilities should be directed to your Trustee. The local trustee can greatly assist in facilitating communication by directing the parent/guardian to the appropriate staff person at the school and/or board level. Parents/guardians and community members may contact trustees at any time. Their Administered By Director's Services Amendment Date(s) 2016 Page 1 of 4 contact information is found on the Thames Valley website at: www.tvdsb.ca/board.cfm?subpaae=79700 3.0 Process to Resolve a Concern When individuals or groups raise concerns, staff will take steps to identify the issue and propose resolutions, as outlined below. Step 1: Review of the issue with the student's Teacher/other staff member by a Parent/Guardian The starting point for any concern or issue which is related to classroom activities is with the teacher. Contact the teacher directly to arrange a mutually agreeable time to discuss the issue. If the concern or issue involves another staff member, please contact that person directly to arrange a mutually agreeable time to discuss the issue. Step 2: Review of the issue with the school Principal If the parent/guardian is unable to resolve the issue with the teacher/other staff member, it should be discussed with the Principal or Vice -Principal (if applicable). If a member of the community would like to discuss an issue which involves the school, the first point of contact is the Principal. The Principal will gather the facts from all those involved in order to clarify the issue, and resolve the matter as quickly as possible. Step 3: Review of the issue with the school's Superintendent of Student Achievement If the parent/guardian is not able to resolve the issue with the Principal, they may request that the issue be reviewed by the school's Superintendent of Student Achievement. The Superintendent of Student Achievement will gather the facts from the Principal and Parent/Guardian and review the matter as it relates to Board Policies and Procedures, and will respond to the parent/guardian about the concerns. The listing of Superintendents of Student Achievement is found at: htta://www.tvdsb.ca/welcome.cfm?subr)aae=261935 Concerns relating to the special education needs of a child would first be discussed with the schools' Superintendent of Student Achievement. There may also be the involvement of the Superintendent and/or staff responsible for Special Education. Step 4: Review of the issue with a member of the Director's Office If the parent/guardian and the Superintendent of Student Achievement are not able to resolve the issue, they may request that the matter be reviewed by a member of the Director's Office. The matter may be reviewed by an Associate Director or the Director of Education and parents/guardians will receive a response about the issue presented. Such matters will typically be of a systemic nature. Contact the Director's Office for guidance. Page 2 of 4 4.0 Resolving Non -instructional Matters Non -instructional matters will be addressed by the staff member who has direct involvement with the issue — including staff in the following departments: Facilities Services, Capital Planning, Human Resource Services, Business Services, and Transportation. If a concern or issue is not resolved by the appropriate staff member, the parent/guardian/individual may request that the issue be reviewed by the appropriate Supervisor and/or member of senior administration (Executive Officer - Facilities Services and Capital Planning, Superintendent of Business or Superintendent of Student Achievement (Human Resources). All matters will be governed by the appropriate Board Policies and Procedures. 5.0 Community Delegations/Groups Delegations/groups who wish to have their concerns heard by staff should contact Corporate Services, who will assist in facilitating meetings/presentations with staff, the Board, and/or Board Committees. 6.0 Representative of the Parent/Guardian 6.1 The Board recognizes that the parent/guardian may need support in meetings with board staff in order for them to adequately address their child's needs, for e.g. support from a friend or knowledgeable other. 6.2 Parents/guardians have the right to have a representative of their choosing in attendance with board staff, subject to any limitations established in these procedures. Any costs/expenses associated with such a representative are the responsibility of the parent/guardian. If parents/guardians wish to bring legal counsel to the meeting, administration may also have legal counsel present. 6.3 Staff and parents/guardians will be notified in advance of a meeting who will be in attendance. It is the responsibility of both the parent/guardian and administration to notify the other with this information. 7.0 Accessibility Requirements If specific accessibility requirements or alternate communication supports are required, arrangements will be made upon request. This includes but is not limited to, translation services and/or interpreters. 8.0 Matters That Would Not Be Discussed With Staff 8.1 Although the subject matter of meetings between parents/guardians and staff may be fairly broad, these meetings will generally relate to the education of the parents'/guardians' child at the school in question. Page 3 of 4 8.2 There are certain matters that staff members are unable to discuss with parents/guardians/community members, including personal details or disciplinary matters concerning another student(s), and matters related to staff performance issues. Parents/guardians are still able to share such matters with staff, with the understanding that they will not receive a response from staff regarding outcomes orconsequences. 8.3 In the event that discussion cannot be limited to the subject matter that led to the meeting, staff will bring closure to the meeting. 9.0 Role of School Councils The purpose of school councils is, through the active participation of parents, to improve pupil achievement and to enhance the accountability of the education system to parents. - Ontario Regularion 612/00 s.2 (1) A school council's primary means of achieving its purpose is by making recommendations in accordance with this Regulation to the principal of the school and the board that established the council. - Ontario Regulation 612/00, s. 2 (2) School Councils are established to advise Principals on matters such as, but not limited to, the implementation of the school improvement plan, and student code of behaviour. They are not a forum to discuss individual issues related to students, teachers, or other staff, including the Principal. Individual issues brought to a School Council meeting should, be referred immediately to the Principal. For more information about the role of School Councils, please refer to: https://www.edu.gov.on.ca/6ng/general/elemsec/council/counci102.pdf Page 4of4 :Add ressing. Concerns':@ TVDSB LL DISTRICT SCHOOL BOARD -,_—,„,.,,.na'd\'•.-•....,-.....„..,,,...,`»�',,M.,�.w.,.--r,' r..w.^....q`—,._...,�..,_,,.t-,..,.,.,_.,.i"° - ,r,,.r-'- `_„ �':..,•,�^ .,y«.>n»,•..;.��;,,�e.,,n.�-� .,.,-wi••,: ,,r mr., «r; r ,a2 ;'�,, "t•r"':,t„ `'s�, s :: �4�. x• 'F�'" 2t t, �w.:-� r'^s. ,�School=based. .. •.. ``�' °” � µ� .concern Concern -; `_ Cal I 'Teacher/Staff Member START HERE' _ _ ; _. i J . W� Non -instructional concern j �'-�� ie: outside the realm of the `classroom school) Concern ResolveCl" .• aF. - �..sA �, ". 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District and Communit wide concern START ;HERE V` , Ca l l� •Di rector s Office a° 519-452-2000, Ext. 20222' Find your `Trustee an9=452=2000u erintendent b callin p Y g or go online @. www:tVdsb.ca Thames Valley District School Board INDEPENDENT PROCEDURE Titre STUDENT/VISITOR INJURY Independent 9001 REPORTING PROCEDURES Procedure No. Department ORGANIZATIONAL SUPPORT SERVICES (BUSINESS SERVICES) Resources Effective Date 1998 Nov. 10 1.0 Liability Procedures to Follow For Student/Visitor Injuries This procedure outlines the responsibilities of Principals/Supervisors for the reporting and handling of student/visitor injuries on Thames Valley District School Board property or under the supervision of school board employees while off premises, such as field trips and excursions. 2.0 Student/Visitor Injury Reporting 2.1 The Principal/Supervisor reviews annually with staff that basic first aid is provided to the injured individual as soon as possible and where applicable by staff trained in first aid. 2.2 All injuries must be reported to the Principal/Supervisor or designate. 2.3 The parents/guardians shall be notified for all student injuries involving the head, and any injuries requiring the attention of an external medical practitioner and/or Emergency Medical Services. 2.4 For all reported head injuries, the Principal/Supervisor or designate must consider the potential for concussion and follow the Thames Valley District School Board Student Concussion Protocol Policv and Procedure. 2.5 The decision to call an ambulance will be at the Principal's/Supervisor's or designates discretion. 2.6 The Principal/Supervisor must ensure that all injuries are reported to the Ontario School Board's Insurance Exchange (OSBIE) Online Incident Reporting at www.osbie.on.ca Administered By Date of Last Amendment BUSINESS SERVICES OFFICER 2016 January 26 Page 1 of 2 2.7 For injuries of a serious nature, the Principal/Supervisor or designate shall notify the scho'ol's Superintendent of Student Achievement; Health and Safety Department and Business Services Department. 3.0 Liability Insurance The Board is a member of the Ontario School Board's Insurance Exchange (OSBIE). OSBIE will respond to any liability action brought against the Board, its employees or volunteers who are working within the scope of their duties for the Board. 4.0 Retention of Incident Reports Incident Reports will be retained according to the TVDSB Record Retention Schedule. Page 2 of 2 14.d REPORT OF THE AUDIT COMMITTEE (Via Conference) 2016 January 28 4:28 - 4:57 p.m. MEMBERS ADMINISTRATION AND OTHERS PRESENT R. Tisdale (Chair) R. Kent J. Pratt L. Elliott A. Morell R. Robertson C. Beal J. Berkin Regrets: M. Reid 1. CALL TO ORDER The meeting was called to order by Chair Tisdale. 2 APPROVAL OF AGENDA The agenda was approved by motion. 3. CONFLICTS OF INTEREST - none declared 4. 2015-16 AUDIT PLAN Assoc. Director Pratt described the progress related to regional internal audit activities. He advised that the engagement with PwC has been extended to continue with the planned audits and to provide oversight of the Regional Internal Audit team staff and execution of audit plans for the ten school boards in the South region. In discussion with Ministry of Education staff, the model was supported. Several meetings have taken place with the other boards' Superintendents of Business in the region, and all are in agreement with the model. The extended engagement is effective until 2016 August 31. Superintendent Beal reviewed the three audits originally proposed for Thames Valley District School Board at the Audit Committee meeting of 2015 October 20. The senior team feels the Facility Requirement Forecasting/Capital Planning audit should be deferred due to the time burden resulting from implementation of the new PARG process. Value related to the Attendance Support audit and other potential operational reviews was discussed. It was noted that the Data Management/Back-up audit is outstanding from 2014-15. The Committee discussed the Grant & Non -Grant Revenue Management audit. It was felt that, although the inherent risk may be high, consideration of other controls results in a low residual risk in this area. In light of timelines, and in consideration of risk exposure to the Board, it was agreed that two areas of audit be proposed for the time remaining in 2015-16, ie. Data Management/Back-up and Attendance Support. PwC will be compiling the requested audits from the ten boards in the South region, and will advise on their ability to execute the audits proposed. The following motion was moved and carried: That the Audit Committee recommend to the Board that the 2015-16 Internal Audit Plan include the Data Management/Back-up Audit and the Attendance Support Audit. 5. ADDITIONAL ITEMS - none 6. FUTURE MEETING DATES AND TIMES The next meeting is scheduled for 2016 February 09 at 3:30 p.m. 7. ADJOURNMENT A motion to adjourn was approved at 4:57 p.m. RECOMMENDATION: That the 2015-16 Internal Audit Plan include the Data Management/Back-up Audit and the Attendance Support Audit. RUTH TISDALE Chairperson 14.e REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2016 February 2 12:05 p.m. to 2:26 p.m. MEMBERS ADMINISTRATION AND OTHERS Association for Bright Children, C. Thammavongsa Autism Ontario, S. Young Children's Aid Society of London and Middlesex, M. Cvetkovich Chippewas of the Thames, C. Dendias Community Living Education Committee, S. Wilson Easter Seals, A. Morse (+1:39) FASD E.L.M.O., T. Grant Epilepsy Support Centre, J. McCall Learning Disabilities Association of Ontario (LDAO), B. Wludyka Trustee R. Tisdale Trustee C. Goodall (-12:36) Vanier Children's Services, B. Montminy Voice for Hearing Impaired Children, M. Barbeau (+1:02) Thames Valley Children's Centre, J. Gritzan Thames Valley Trustee J. Bennett Council of Home and School, J. Nuyens Chair of the Board, B. McKinnon (+1:50) Reg rets: OPACC, T. Smith VIEWS, J. Schaeffer 1. CALL TO ORDER Supt. S. Builder called the meeting to order at Centre. 2. CONFIRMATION OF AGENDA The agenda was approved on motion and carried. 3. CONFLICTS OF INTEREST — none S. Builder, Superintendent of Special Education A. Leatham, Learning Supervisor R. Lee, Elementary Principal M. Chevalier, Elementary Principal D. Clark, Secondary Principal T. Birch, Secondary Principal (+1:42) K. Aitken, Corporate Services M. Deman, Superintendent of Student Achievement Guests: Visiting Trustee, A. Morell Vanier Children's Services, N. Miller (1:10-1:30) Association for Bright Children, B. 12:05 p.m. in the London Room at the Education 4. WELOME AND INTRODUCTIONS Supt. Builder welcomed everyone to the meeting. All members introduced themselves and what association they represent. 5. ELECTION OF TRUSTEE CHAIR AND AGENCY VICE -CHAIR Supt. Builder presided over the election of Chair and Vice -Chair for 2016. This year the Chair of SEAC will be an agency representative and the Vice -Chair will be a Trustee. Nominations were collected for the Chair. Nominees were asked if willing to stand. As a result of the process, Tracy Grant was elected as Chair. Nominations were collected for the Vice -Chair. Nominees were asked if willing to stand. As a result of the process, Ruth Tisdale was elected as Vice -Chair. All ballots were destroyed. 6. MINUTES OF THE MEETINGS FROM 2015 NOVEMBER 3 The minutes were approved as printed. 7. BUSINESS ARISING FROM THE MINUTES OF 2015 NOVEMBER 3 Item #6 INSIGHT Update Further information on the status of INSIGHT testing was requested. It was noted that Grade 4 INSIGHT TM testing is complete and tests are currently being processed. Student results are expected at the end of March. 8. NEW BUSINESS Registration is still open for the Thames Valley Parent Involvement Committee Symposium on February 6 at Montcalm Secondary School. Chair Grant and A. Morse will present on behalf of SEAC. Trustee R. Tisdale advised members of recent Regional Trustee and Parent Forums that provided an opportunity for parents, school council members and Home and School Associations to engage with their local Trustees. She added that each Forum was well received with each region focusing on different issues. Visiting Trustee A. Morell described next steps including a review of the feedback received from each community with a potential for additional forums in the spring. 9. BOARD IMPROVEMENT PLAN FOR STUDENT ACHIEVEMENT Supt. M. Deman joined the meeting to update the committee on the monitoring and measuring of the Board Improvement Plan for Student Achievement. One of several examples provided included the Ontario Secondary School Literacy Test results for 2015. 10. VANIER CHILDREN'S SERVICES PRESENTATION N. Miller joined the meeting to present an overview of services provided by Vanier Children's Services. A copy of the material distributed is available on the Board's website at: hftr)://www.tvdsb.ca/files/filesystem/Vanier%20Materials.odf 11. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES • IEP PARENT GUIDES NEXT STEPS The following revised resource guides will be brought to the next SEAC meeting for final review: • Understanding My Child's Individual Education Plan (IEP); • Individual Education Plan (IEP) A Parent Resource Guide; • Identification, Placement and Review Committee (IPRC) A Parent Resource Guide: • Supporting Student Success Together: A Parent Resource Guide. The rollout of these guides, including ENGAGING Parents & Guardians in the IEP Process "An Educator's Resource" placemat and All about my child... bookmark will be presented to system administrators at the April Community of Schools meeting. 12. SPECIAL NEEDS STRATEGY UPDATE A. Morse provided an update on coordinated services recently implemented in four large rural areas. Further discussion for local implementation will be reviewed with the Ministry on March 2. It was noted that the lack of funding ($110k per region) present a challenge. 13. 2016-2017 MEETING DATES A draft calendar was provided for 2016-2017 committee dates. The following dates were confirmed: Monday, September 12 6:00 — 9:00 pm Tuesday, October 11 12:15 — 3:30 pm Monday, November 7 6:00 — 9:00 pm Tuesday, January 10 12:15 — 3:30 pm Tuesday, February 7 12:15 — 3:30 pm 13. 2016-2017 MEETING DATES — cont'd Monday, March 6 6:00 — 9:00 pm Tuesday, April 4 12:15 — 3:30 pm Monday, May 16:00 — 9:00 pm Tuesday, May 30 12:15 — 3:30 pm Monday, June 5 6:00 — 9:00 pm 14. FUTURE AGENDA ITEMS • Early Identification Needs (June) • IEP Report Summary (Annually) • Informal Suspension and Modified Day Data (ongoing) • Creating a Survey for Gifted Program (D. Ensing) • SIP Funding (TBD) • INSIGHT (C. King) (March) • IEP Resources (March) 15. ADJOURNMENT The meeting adjourned at 2:26 p.m. by motion. TRACY GRANT CHAIRPERSON 14.f REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2016 February 2 2:45 p.m. to 4:50 p.m. MEMBERS ADMINISTRATION AND OTHERS FASD E.L.M.O., Chair T. Grant Association for Bright Children, C. Thammavongsa (4:20) Autism Ontario, B. Curry (+2:46) Autism Ontario, S. Young (-3:23) Children's Aid Society of London and Middlesex, M. Cvetkovich Chippewas of the Thames, C. Dendias Community Living Education Committee, S. Wilson Easter Seals, A. Morse (+1:39) Epilepsy Support Centre, J. McCall (-4:45) Learning Disabilities Association of Ontario (LDAO), B. Wludyka Trustee R. Tisdale Trustee C. Goodall Vanier Children's Services, B. Montminy Voice for Hearing Impaired Children, M. Barbeau Thames Valley Children's Centre, J. Gritzan Thames Valley Trustee J. Bennett Council of Home and School, J. Nuyens Chair of the Board, B. McKinnon (+3:07) (-(3:50) Regrets: OPACC, T. Smith VIEWS, J. Schaeffer S. Builder, Superintendent of Special Education A. Leatham, Learning Supervisor R. Lee, Elementary Principal M. Chevalier, Elementary Principal D. Clark, Secondary Principal T. Birch, Secondary Principal K. Aitken, Corporate Services R. Culhane, Superintendent of Student Achievement (4:00 — 4:45) K. Edgar, Superintendent of Student Achievement (4:00 — 4:45) C. Beal, Superintendent of Student Achievement (4:00 — 4:45) S. Macey (4:00 — 4:45) P. Hearse (4:00 — 4:45) Guests: Visiting Trustee, A. Morell Association for Bright Children, B. 1. CALL TO ORDER Chair T. Grant called the meeting to order at 2:45 p.m. in the London Room at the Education Centre. 2. CONFIRMATION OF AGENDA The agenda was approved on motion and carried. 3. CONFLICTS OF INTEREST — none 4. CORRESPONDENCE a. Ottawa -Carlton District School Board Chair Grant referred to the correspondence received by Ottawa -Carleton District School Board acknowledging TVDSB's support for students with Fetal Alcohol Spectrum Disorder. 5. SPECIAL EDUCATION PLAN REVIEW — STANDARDS 4 & 5 The committee reviewed Standard 4 to align with the Ministry's Standards for School Boards' Special Education Plans. Further revisions and updates will be discussed by the sub -committee. • Special Education Plan Sub -Committee — Standards 7-18 It was agreed a Special Education Plan sub -committee meet and review Standards 4-18. Volunteers include S. Young, T. Grant. C. Thammavongsa, M. Cvetkovich and A. Leatham. Members will meet over the next few months to provide input and implement appropriate changes to each Standard. Updates on the status will be brought back on a monthly basis to SEAC for final approval in June. 6. FORUM: ASSOCIATION UPDATES Autism Ontario — Information and supports for individuals on the Autism Spectrum Disorder and their families is available at httr):Hconnectabilitv.ca/2015/08/20/autism-spectrum-disorder-asd-2/. 7. 2014-2016 SPECIAL EDUCATION EXPENDITURES Supt. C. Beal, Supervisor P. Hearse and Manager S. Macey joined the meeting to present the 2014- 2015 Year End Statement. The reduction of the deficit was highlighted. Discussion ensued outlining the reduction in expenses to include the following: salary (i.e. retirements, labour action, unfilled positions, grid movement); full-day kindergarten funding (START teams); and casual versus permanent Educational Assistants deployment (elementary and secondary). 7. 2014-2015 SPECIAL EDUCATION EXPENDITURES — cont'd Supt. K. Edgar provided further detail and responded to questions of clarification regarding the $200,000 budget for mental health. Trustees were commended for their continued outstanding support for special education based on student needs. It was noted that the budget reflects a more realistic resource model. However, it was cautioned that numbers can change year to year based on demographics. 8. FUTURE MEETING DATES — LONDON ROOM Tuesday, March 1 12:15 pm Tuesday, April 5 12:15 pm (Offsite) Tuesday, May 3 12:15 pm Monday, May 30 6:30 pm Monday, June 13 6:30 pm 9. FUTURE AGENDA ITEMS • IEP Report Summary (Annually) • Informal Suspension and Modified Day Data (ongoing) • Creating a Survey for Gifted Program (D. Ensing) • SIP Funding (March) • INSIGHT (C. King) (March) • Goodwill Industries (April) • Mental Health Literacy Kits (June) • Early Identification Needs (June) 10. ADJOURNMENT The meeting adjourned at 4:50p.m. by motion. TRACY GRANT CHAIRPERSON 14.g REPORT OF THE PROGRAM AND SCHOOL SERVICES ADVISORY COMMITTEE 2016 February 2 6:00 p.m. — 8:35 p.m. Members: Trustee J. Bennett, Trustee R. Campbell, Trustee C. Goodall, Trustee G. Hart, Trustee P. Jaffe, Trustee A. Morell, Trustee S. Polhill, Trustee M. Reid, Trustee P. Schuyler, Trustee J. Skinner, Student Trustee S. Suvajac, Trustee R. Tisdale Regrets: B. McKinnon, H. Goddeeris, J. Todd Administration: L. Elliott (Director), V. Nielsen (Associate Director), M. Moynihan (Superintendent, -6:25), S. Noad (International Business Development Officer -7:15), S. Leeming (International Admissions Coordinator, -7:15) 1. APPROVAL OF AGENDA — The agenda was approved on motion. 2. CONFLICTS OF INTEREST — none declared 3. ELECTION OF VICE CHAIR The Vice Chair was elected by a ballot vote. The following motion was moved and carried: That Trustee J. Bennett be appointed the Vice -Chair of the Program and School Services Advisory Committee for the term ending 2016 November 30. A motion was moved and carried to destroy the ballots. 4. 2016-2017 School Year Calendars M. Moynihan reported on the Draft School Year Calendars, 2016-2017. The calendars were developed in adherence to Ministry regulations and to maximize transportation efficiencies. Calendars were developed in consultation with the London District Catholic School Board and the French First Language Boards, through a meeting with stakeholder groups, and a public input process through an online survey. The following recommendation will come forward to the Board at their 2016 February 23 meeting. That the draft elementary and secondary 2016-2017 school year calendars be approved for submission to the Ministry of Education. Discussion considered the guidelines and mandates for Professional Activity days noting the Province recently mandated Numeracy as a focus. The Christmas break schedule was discussed with a request there be an analysis of the attendance on the day prior to Christmas break. S. INTERNATIONAL EDUCATION REPORT The International Education Report was presented by S. Noad. S. Leeming was introduced. The report provided an update on the International Education Program, strategies, and initiatives for Thames Valley. While International student recruitment continues to be highly competitive, Thames Valley District School Board (TVDSB) schools have much to offer International students and our own students are recipients to diverse environments with exposure to cultures from around the world. Packages were distributed at the meeting containing an update of the program, marketing materials and the draft handout of the new International Certificate Program. Linkages between TVDSB and Western University were discussed. Ongoing updates were requested on key additional programs, such as the International Certificate Program being piloted in five Thames Valley District School Board schools. It was noted the budget request will come forward to the Planning and Priorities Advisory Committee as part of the proposed budget initiatives for 2016-2017.. 6. 2014-2015 GIFTS/DONATIONS TO SCHOOLS V. Nielsen presented for information a summary of the gifts/donations to elementary and secondary schools that were processed during the 2014-2015 school year. Major initiatives receiving funding included arts, music, athletics, library, literacy, math, nutrition programs, playground and outdoor areas, technology and software. Clarification was provided regarding donations at specific schools. It further was noted that monetary gifts may include vehicles to an auto shop or gift cards to grocery stores. Large donations may be the result,of school councils or parent groups raising funds over a significant period of time then donating the funds all at once. The donation is tracked by the year it is received. It was confirmed the report reflects only the donations to schools. Verification of HST rebates will be requested from Finance. 7. RETHINK SECONDARY LEARNING L. Elliott and V. Nielsen presented an update on the Rethink Secondary Learning initiative noting the goal of the initiative is to collectively shape secondary programming and structures to better meet the evolving needs and aspirations of all TVDSB secondary school learners, present and future. A report based on extensive stakeholder engagement, as well as a synthesis of research on exemplary secondary school programs and pedagogies for the 21s' century will be presented to the Board before the end of June 2016. An external facilitator has been contracted to complete the stakeholder engagement sessions and analyze the data from all sessions including online surveys. The facilitator will prepare the final report with the support of our Research and Assessment Department. A revised Rethink Secondary Learning Focus Group Session Schedule was distributed. Discussion centred on ways to engage and prepare various stakeholders for the focus group sessions through posting web links to videos and presenting a menu of topics. Crowdicity will be utilized. It was noted that student trustees will have a role in the focus groups. By request, a package will be prepared for Trustees listing areas to look at on the website. A suggestion was made that all parents interested could contact the Principal of their students school. Expectations of the final vison report were shared. Copies of the Ontario Schools K-12 were made available to Trustees. Trustees are welcome to attend any of the focus group sessions to observe. 8. OTHER BUSINESS J. Bennett advised of a change in the grade two police programming at the London Safety Village noting the grade two program now will focus on internet safety rather than school bus safety. School bus safety will be provided directly to the school through the transportation consortium. There will be three officers, three days a week staffing the safety village. V. Nielsen provided information regarding the creation of an early years classroom in the Atrium at the Education Centre. It is being used to provide FDK and early year educators an opportunity to explore the foundations of learning in an interactive learning environment. 9. DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday, March 1, 2016 at 6:00 p.m., in the London Room. 10. FUTURE AGENDA ITEMS Future items will be reviewed at Chair's committee and added to the agenda as needed. 11. ADJOURNMENT On motion, the committee adjourned at 8:35 p.m. RECOMMENDATIONS: None A. MORELL Chairperson REPORT OF THE PLANNING AND PRIORITIES (Planning) ADVISORY COMMITTEE 2016 February 9 6:02 p.m. — 9:54 p.m. Members: Trustee J. Bennett, Trustee R. Campbell, Trustee G. Hart, Trustee P. Jaffe, Trustee B. McKinnon (+7:13, -9:20), Trustee A. Morell, Trustee P. Schuyler, Trustee J. Skinner, Trustee R. Tisdale, Trustee J. Todd (-8:00) Regrets: Trustees C. Goodall, H. Goddeeris, S. Polhill, S. Suvajac, M. Reid Administration: C. Beal (Superintendent, -9:39), K. Bushell (Executive Officer, -8:45), L. Elliott (Director,+7:10), J. Pratt (Associate Director), D. Macpherson (Superintendent, -7:45), B. Sonier (Superintendent, +6:30,-7:45), R. Culhane (Superintendent, +6:45,-8:15), S. Macey (Manager, -9:39), D. Munroe (Manager, -9:39), E. Ng (Financial Analyst, -9:39), J. Cuddie (Manager, -6:22), S. Muscutt (Safety Specialist, -6:22), S. Bruyns (Learning Supervisor, +6:45,-7:35), K. Auckland (Learning Supervisor, +6:45,- 8:10), H. Gerrits (Manager, +6:45,-8:10), S. Young (Manager, -8:45), B. Williams (Supervisor) Guest: S. Edward (Southwestern Ontario Transportation Services (STS), +6:30, -7:21) 1. APPROVAL OF AGENDA — The agenda was approved on motion. 2. CONFLICTS OF INTEREST — none declared 3. AUTOMATIC EXTERNAL DEFIBRILLATORS (AEDs) J. Pratt welcomed J. Cuddie and S. Muscutt to provide background information on the use of AEDs in schools. Historical information on the decision to install AEDs in secondary schools was outlined. A Frequently Asked Questions resource was distributed at the meeting. S. Muscutt reported on the location and number of AEDs in schools and responded to questions concerning training, ongoing maintenance, cost, and concerns regarding liability. Through discussion J. Pratt advised the routine maintenance of AEDs would be reviewed. Discussion considered whether there was a need to review the current process for the installation of AEDS. It was determined a request could arise from these minutes at a Board meeting. 4. ENROLLMENT VS. CAPACITY REPORT K. Bushell presented for information the summary report of the 2015-2016 Thames Valley District School Board Enrolment versus Capacity Report. Enrolment figures as of 2015 October 31 by were compared to the total on -the -ground (OTG) capacity for each school. In response to a question, K. Bushell reviewed the schools listed at over capacity, describing plans completed or underway to address capacity in these schools, noting the report is based on the previous year. Similarly schools operating significantly below capacity were reviewed. K. Bushell responded to questions concerning priority areas to be addressed. With respect to secondary schools, K. Bushell advised the first step was the Rethinking Secondary process to better understand secondary programming needs before addressing facility needs; it is anticipated an accommodation review process would begin next year. K. Bushell offered that requests for additional information concerning specific schools will be considered through that process. It was noted the new accommodation review process allows for a five year window, unless there are extenuating circumstances, from the start of the accommodation review process before a school or set of schools be included in another accommodation review process. The timeline for approving the new accommodation review policy and procedures was described noting it is anticipated they will come to the Board at the 2016 March 26 meeting for approval/information. The time table to initiate a new accommodation review process was described. There was a request to include information regarding the identification of holding schools and the number of students attending the school as holding area students in the report. K. Bushell offered to bring that information forward to a future meeting and include it in the report in future years. In response to a question, K. Bushell described the Ministry's support for co -builds. There was a suggestion a co -build be considered in the future. K. Bushell noted the best opportunities for a co - build present themselves in secondary given the potential to share specialized spaces for programming. 5. BUDGET DISCUSSION a. Bus Monitoring Review and Cost C. Beal presented a review and costing of bus monitors currently in place. Joining the meeting was S. Edwards. In reference to the written report provide in advance of the meeting to trustees, C. Beal spoke to the history of bus monitors at TVDSB, the upward trend of bus monitor usage, and the process for placement of bus monitors and cost. C. Beal advised Administrative Council has determined procedures be developed regarding the process to request and approve the use of monitors to ensure rigor and the effective use of bus monitors. The practice of suspending students from using the bus as . a consequence of poor behaviour on the bus was discussed. The use and role of bus monitors for reporting discipline issues was discussed. It was noted bus monitors receive bus driver training that is focused on the safe use and operation of the vehicle. In response to a question, C. Beal advised there is an anticipated budget deficit for bus transportation in the 2015-2016 year. Cost efficiencies employed by STS were described. b. 2016-2017 Budget Discussion Templates C. Beal presented for discussion the Budget Initiatives for 2016-2017 identified as priorities by senior administration. Each of the nine initiatives was presented allowing questions of clarification from trustees. In addition, two trustee initiatives were presented. Additional information requests and suggested amendments to the reports provided were made and captured by administration/trustees for inclusion in their proposals. Discussion considered next steps in the process. It was determined a more detailed costing of all 11 initiatives be completed for consideration during the development of the 2016-2017 budget. The initiatives will be reviewed once the GSNs for 2016-2017 are announced; the inclusion of new initiatives in the budget is to be determined. c. Budget Calendar C. Beal provided for discussion the 2016-2017 Budget Calendar outlining suggested meeting dates to present and discuss budget materials. There was a suggestion that a number of meetings be added to the schedule specifically for budget. The calendar will be amended based on feedback and the timing of the GSN announcements. The process for public input was discussed; there was general agreement that trustees host a meeting(s) in the community to engage stakeholders. 6. OTHER BUSINESS - none 7. IN -CAMERA On motion, the committee moved in camera at 9:40 to discuss personal matters, reconvening in public session at 9:53 p.m. 8. DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday, March 8, 2016 at 6:00 p.m., in the London Room. 9. FUTURE AGENDA ITEMS - none 10. ADJOURNMENT On motion, the committee adjourned at 9:54 p.m. RECOMMENDATIONS: None G. HART Committee Chair 14.i REPORT OF THE AUDIT COMMITTEE MEMBERS PRESENT 2016 February 16 5:00 - 6:17 p.m. ADMINISTRATION AND OTHERS A. Morell R. Robertson (via C. Beal M. Reid teleconference) L. Elliott R. Tisdale J. Pratt Regrets: R. Kent 1. CALL TO ORDER The meeting was called to order by Trustee Reid. 2 APPROVAL OF AGENDA The agenda was approved by motion. 3 CONFLICTS OF INTEREST - none declared 4 REPORT OF 2016 JANUARY 28 MEETING For information only. J. Berkin J. Knight T. Springer (+ 5:50) 5 OPEN vs. CLOSED SESSIONS OF AUDIT COMMITTEE MEETINGS The Committee discussed the report Open vs. closed sessions of audit committee meetings, released November 2015 by the Ontario Association of School Business Officials. Meeting practices of the NDSB Audit Committee are in compliance with the guidelines and there are no changes required. 6 RESPONSE re CONCERNS ABOUT AUDIT COMMITTEE REGULATION CHANGES and PROCESS The Assistant Deputy Minister's response to the Committee's concerns about Audit Committee regulation changes and process was reviewed (Aud-1). 7 CURRENT RIAT STATUS Supt. Beal provided an update on the status of the South Region Internal Audit Team (RIAT). She described the development of the South Region RIA Coordinating & Steering Committee (RIACSC) and reviewed the Terms of Reference. Discussions with Ministry of Education (MOE) staff, and the involvement of the RIA Coordinator, were noted. The existing contract with PwC was extended. The Statement of Work with PwC includes the completion of audits in progress, along with the execution of audits planned for 2015-16 and follow-up on outstanding audit items. Manager Bedi, PwC, has spent time with each of the Superintendents of the ten Boards and has received direction from their Audit Committees. Assoc. Director Pratt confirmed PwC's independence from the Boards' external auditors, and use of deferred revenue is understood. 8 IN -CAMERA The Committee moved in -camera at 5:24 p.m. It reconvened in public session at 6:14 p.m. 9. ADDITIONAL ITEMS - none 10. FUTURE MEETING DATES AND TIMES The next meeting is scheduled for 2016 March 8 at 3:30 p.m. 11. ADJOURNMENT A motion to adjourn was approved at 6:17 p.m. RECOMMENDATION: That the legal matter discussed at the In -Camera session of the 2016 February 16 Audit Committee meeting be approved. RUTH TISDALE Chairperson Aud-1 M1hbt. officge��ot the ADMUon �:®inistdre do 'l'Btlucation rY utaau du sous-minist(e-ad olnt f.InandialPolkcy and'Business Division. DIvisi®n des politiqu®s tinanci&res etdes ' .900 Hay'Weet::. opdralions 20th:.F1oor,.M0wat,B1ddk .900,,rue,l3ayno Toronto 0N:M7A 1L2- : 204 6tagd,:Edir,6 Mowat. Tdrdnto ON.M7A ?t,2 . November 1"3,.:20:1:5 Ruth:,*Tisdale. Audit .Committee Chair Thames :Valley"District School. Board P.O.. Box:.5888 1.250 Dunda's~Street London: ON N6A- 5L1 Dear. 'W. Tisdale; Re:. Concerns About.Audit,toM- m,'i'ttee'Regulation C.han:ges and Process Thank °yo.0 for:.your letter dated October 26,. 2015 providing: your concerns: on: the :recent 1 aMendn�ent i o Ontario, Regulatio.m. :1/10;, "Audit Committees". Vetting of'Reeent Am" endments The amendments related: to the external auditor's : (an addition of.., ara ra h 9 4 2,1 )) and the ;annu 'reporting requirements (secti66,15) were.:presented to! the .h.ost board workgroup at:the March; 8, 2012�1meetir"g, .whichJncluded a senior business of ciai' from: Thames Valley; as;weli` as the Regional; I i --hail; Audit �Manager,for your region Those: ..present; 'e-,m he op,portunifiy to';ra,ise questions or concerr�s:.over,ihe r© osed:amendri'ents Th:ere:were no:ai nificant comrne:nts: rovrded on:;these -P g p suggested am, endma 'ts.. The arnendment,to subsection. 6(1:); allowing any audit:co,mmittee::member. -to: be_.:chair, was mad:e:as a:resuit °af feedback-received from ,many sources in the;,se:ctor.'Your: audit cv;mrrittee i free,to meintain; a:boatd. member 69 it coniniite.e chair if'ahat.best. - ,marts the' 'eeds 'd ,your audit committee. Distribution.. List fdr,Audit=Committee Related: Memos AsDirectors:of'Ed'ucation,,Senior S:usiness Officials, and `Regional :Intecnal`:.Audit. Managers:typicaliy attend audit- ommittee:meetings, it`was expected iheyvauldshare -reievant..memore.. a with .audit'comrnWee m.emb;e,rs. ln.'the.1, tune, similar memo:rand:a. ,. . w ll; be .addressed to::Directors of.Ed.ucation with kt.,dauest..:to. forward: to Ch:airs.'and. audit;. committees.. Vettina Process_ brProaos.ed Amendments - Tho process to. discuss. and, vet amendments to :Q" ario ,Regul`ation .36'1-/10,.is.:dependerit - on ,the::,nature::and, :sig:nif i:cance :of the. proposed. change:..S.ignificant amend,me:nts require more thorough :sector consultation compared, to technical.am:endments. Thank.'you:for sharing your comments :and conc`erns.:S:hould`you ;hays a=ny furth=er co=ncerns,. or your. -au t comrnitte,e�would: like to.propoa further amotdments to:the . : reg=ulation, ,p:le.ase. donThesitate to.,-. Mo.. Sincerely,.:. : r ..Assistant :Dep=uty `Minister Financial':Poli.cy: and 8,.usine6s Division cc: CherV Hayward, Directo=r, School, Business S:upport.'.Branch Ont" arro Publi:c School.Boards' Asso.ctation : =- Public. Council: of. 0'tarld Directors -of Educati0n. SouthRegion Internal Audit REPORT OF THE CHAIR'S COMMITTEE MEMBERS B. McKinnon G. Hart A. Morell M. Reid Regrets: R. Tisdale 1. APPROVAL OF AGENDA The agenda was approved by motion. 2. CONFLICTS OF INTEREST - none declared 2016 February 16 12:05 p.m. —1:40 p.m. ADMINISTRATION AND OTHERS L. Elliott B. Williams K. Bushell (+12:33, -1:00) 3. REVIEW AND APPROVAL OF THE 2016 FEBRUARY 23 BOARD MEETING AGENDAS The in -camera and public Board meeting agendas for 2016 February 23 were reviewed. 4. CORRESPONDENCE Correspondence from the Ministry of Education pertaining to the Student Transportation Competitive Procurement Review Report was received. It was determined the letter be added to the next public board meeting agenda for information. 5. UPCOMING EVENTS/INITIATIVES System events and initiatives are scheduled as follows: • Rethink Secondary (for Trustees) - March 7 • Rethink Secondary (for parents) - March 9/10 • 25 Year Employee Recognition Reception —April 4, 2016 • Student Trustee Debate and Elections — April 28, 2016 • Variety Is — April'28, 2016 6. MPP/MP MEETINGS (UPDATE) It was determined to delay the scheduling of a meeting with MPP/MPs until after the provincial budget is tabled. Chair McKinnon offered to follow up with Minister Matthews to schedule a meeting between her and the Chair's Committee. 7. PUBLIC INPUT — WEB BASED APPLICATIONS In response to community input, Director L. Elliott and Supervisor B. Williams described the new web -based forms created to accept public input. Every person submitting public input will receive a reply acknowledging their input was received. The process for bringing forward public input to the Policy Working Committee was described. 8. BYLAW AMENDMENTS Bylaw amendments pertaining to the public input process, electronic voting, trustee communication, and other housekeeping changes were reviewed (CC -1). The following recommendation was moved and carried: That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, inclusion of procedures regarding trusteecommunication, and other housekeeping amendments be approved. It was determined the Chair's Committee further review the bylaw pertaining to the scheduling of the election of the Board Chair, Vice Chair and Advisory Committee Chairs. 9. ACCOMMODATION REVIEWS Exec. Officer K. Bushell reported the policy and procedures regarding pupil accommodation will be coming forward to the Policy Working Committee at their 2016 February 23 meeting for approval. K. Bushell advised of amendments to the procedure resultant to the new Board/Advisory meeting schedule. K. Bushell outlined the timeline for the accommodation review process. Discussion considered the process and timeline for identifying areas for an accommodation study. It was determined discussion would follow approval of the procedures. 10. JOINT MEETINGS WITH MUNICIPALITIES AND THE LONDON DISTRICT CATHOLIC SCHOOL BOARD L. Elliott reported on the agreement with the co -terminus Board and the City of London to hold an annual joint meeting to share information regarding strategic directions noting the meeting is to be called by either Board. The City of London requested a letter be sent to confirm this decision. It is hoped a similar model will be established with Municipalities. L. Elliott further reported on the agreement that she, the Manager for the City of London and the Director of the co -terminus Board meet twice annually to discuss operational matters. 11. SUPERINTENDENT OF STUDENT ACHIEVEMENT INTERVIEWS L. Elliott reported on the retirement of a Superintendent noting interviews for the position have been scheduled for 2016 April 27. The following motion was moved and carried: That Trustees B. McKinnon and M. Reid be appointed to the interview committee. 12. SECONDARY PRINCIPAL/VICE PRINCIPAL INTERVIEWS The following motion was moved and carried: That Trustees A. Morell and B. McKinnon be appointed to the Principal/Vice-Principal secondary interview committees. It was noted trustees still are needed for the elementary interview committee. 13. TRUSTEE FORUMS A. Morell shared and reviewed a summary report on the Trustee Forums held in January 2015. Next steps were discussed. A follow up discussion has been scheduled for the 2016 March 2 Program and School Services Advisory Committee meeting. 14. THAMES VALLEY EDUCATION FOUNDATION MEMBERSHIP The following recommendation was moved and carried: That, in recognition of the amended Bylaws affecting the membership structure of the Thames Valley Education Foundation (TVEF), Trustee Tisdale be appointed to TVEF for a period ending no later than 2018 November 30 and Trustee McKinnon be appointed to TVEF for a period ending no later than 2017 November 30. That Director L. Elliott and Associate Director J. Pratt be appointed to serve on the TVEF Board. The recommendation will move forward to the Board of Trustees by electronic vote as TVEF is hosting their Annual General Meeting on 2016 February 17. 15. IN CAMERA On motion the committee moved in camera at 1:28 p.m. to discuss personal matters reconvening in public session at 1:39 p.m. 16. 17. 18. OTHER BUSINESS - none DATE AND TIME OF NEXT MEETING The schedule of future Chair's Committee Meetings was confirmed as follows: February 23, 12 p.m. March 22, 12 p.m. April 19, 12 p.m. May 17, 12 p.m. June 21, 12 p.m. March 29, 12 p.m. April 26, 12 p.m. May 24, 12 p.m. August 30, 3 p.m. ADJOURNMENT The meeting adjourned at 1:40 p.m. by motion. RECOMMENDATION: That the Bylaws, as amended to include changes to the public input process, inclusion of procedures for electronic voting, inclusion of procedures regarding trustee communication, and other housekeeping amendments be approved. BILL MCKINNON Chairperson CC -1 3.0 TRUSTEE CODE OF CONDUCT 3.1 Purpose 3.1.1 This Code of Conduct is intended to contribute to confidence in public education and respect for the integrity of Trustees of the Board and is intended to promote acceptable and respectful behaviours. 3.2 Application 3.2.1 This Code of Conduct and the Enforcement Procedures contained herein shall apply to all Trustees. 3.2.2 Every Trustee shall uphold the letter and spirit of this Code of Conduct. 3.3 Compliance 3.3.1 A Trustee of the Board shall discharge his or her duties in accordance with the Education Act and comply with any other relevant legislation. 3.3.2 Each Trustee shall comply with Board policies, procedures, Bylaws, and Rules of Order. 3.4 Code of Conduct Integrity and Dignity of Office 3.4.1 Trustees of the Board shall discharge their duties loyally, faithfully, impartially and in a manner that will inspire public confidence in the abilities and integrity of the Board. 3.4.2 Trustees of the Board shall make decisions in a manner which is open, accessible and equitable. 3.4.3 Trustees of the Board shall recognize that the expenditure of school board funds is a public trust and endeavour to see that the funds are expended efficiently, in the best interests of the students. Avoidance of Personal Advantage and Conflict of Interest 3.4.4 No Trustee shall accept a gift from any person or entity that has dealings with the Board if a reasonable person might conclude that the gift could influence the Trustee when performing his or her duties to the Board. If Trustees are unsure about the appropriateness of a gift, they may consult with the Board Chair for further guidance. 3.4.5 Trustees shall ensure that their public office is not used for personal gain as in accordance with the Municipal Conflict of Interest Act (RSO 1990). 3.4.6 No Trustee shall use his or her office to obtain or maintain employment with the Board for the Trustee or a family member. cc *1 Civil. Behaviour 3.4.7 No Trustee shall engage in conduct during meetings, of the .Board and at. all other -times that would discredit or compromise the integrity of.the Board. . 3.4:8... A Trustee. of the Board shall -..not advance allegations of misconduct.that.are frivolous, vexatious; or vindictive in nature against another Trustee of the'Board. 3.4.9 Trustees shall 'respect the differing points of view of other Trustees on the Board, staff,.. students and the public. Respect for Confidentiality 3.4.10 Every -Trustee- shall keep confidential any information disclosed or discussed at a meeting of the Board or part. of -a meeting: of the Board that was closed -to ,the public.: or should otherwise. be kept confidential, unless required to divulge such information by law or authorized by -the Board to do so. 3:4:11. No Trustee shall .use confidential information for either personal gain . or to the. detriment of the Board. Upholding.Decisions 3.4.12 All Trustees of the Board shall accept that authority- tests with the Board, and that a Trustee has no individual authority other than that delegated by the Board.. . 3.4.13 Each Trustee - shall uphold - the implementation ,of any, Board resolution after it is passed by the Board. 3.4.14 A Trustee* should 'be able to' explain the 'rationale for a:resolution passed by the Board.. A Trustee may respectfully state his or her position. on a resolution provided it does not in'any way undermine the implementation of the resolution. 3.4.15 - The: Chair, of the Board is the spokesperson to the public on behalf of the Board, unless. otherwise determined by the- Board. No other Trustee shall speak on behalf of -the Board unless expressly. authorized : by -the Chair of the Board or Board to do so. When individual Trustees express .their opinions. in public,. they must make .it -clear that they are not speaking 'on behalf of the Board. Trustee Communication 3.4.16' All Trustees- of the Board shall follow the Guidelines -for: Trustee Communications (ADDendix A) established for ensurina.communication is consistent .and aDDroDriate between Trustees and their constituents; stakeholders. and the general-Dublic. 3:5 Enforcement of -Code of Conduct Informal Complaint Procedure = .. 3.5.1 :The Chair of the Board on his/her own initiative, or. at, the request:of a Trustee of the .. Board (without the necessity of providing a formal written complaint) who alleges a breach_ of the.Code has.occurred, may meet informally with a Trustee of the Board who is alleged to have breached the Code to discuss the breach. The purpose of the meeting is to bring :the allegation of the. breach to the attention of the Trustee and. to, discuss options to -correct the offending behavior. The Informal Complaint Procedure is conducted in private. C 5.0 PUBLIC INPUT 5.1 --_The Board welcomes and values public input from students: parents, and members of *the community about'Board policies, practices, issues'and its overall education system.- ystem.5.2'. 5.2'. Members of the public may wish to provide input to the Board on issues of concern to the. education -system.. Itis not intended --nor is it appropriate=-for.such input to. address .. confidential personal; property, legal or negotiation matters. The Director of Education should be contacted for assistance in- handling a concern of this nature. Parents and students are encouraged to address local school-based issues through the „ appropriate principal, superintendent, Trustee and/or through their School Council. Where an alternate. means to receive, public input on a specific issue: has been. put in place, members of the public. will be encouraged to use the alternate process (See :.. . 5.3 Individuals or groups will be limited to one presentation to'the Board on a given topic in a school year. 5.4 To appear before the Board, the Presenters' Package. outlining the key points to b.e presented must be completed and forwarded to the Supervisor -Corporate Services prior to the request being considered. The Presenters' Package is available through 'the :TVDSB website (www.tvdsb.on.ca; Select: Seeking Public Input from the menu on left hand side of the page). 5.5 The Chair's Committee will -review all requests to provide input to ensure that material to :be covered- complies with the requirements of 5.1' and will determine the order and = number of presentations at a given meeting. The Committee will determine the suitability of materials for distribution in:accordance with,appl.icable legislation. Presenters will receive notice of the Committee's decision' regarding the request - for public input. 5.6 The Supervisor=Corporate Services shall inform the individual or group making a presentation of the date of the meeting and the approximate time when the presentation will be heard: 5.7 The Board will be advised of all presentation requests through the report -of the Chair's Committee.. 5.8. Oral- presentations will be a maximum of 5 minutes feF and 10 minutes -for gFeups an armroved deleaation representina a School Council, or a Home and School ...Association in 000d standina. 'and -5 minutes -for- individuals or representatives of anv other oraanization/arouq. 5.9 Oral presentations should address the concerns identified in the Presenters' Package. the materials presented differ --substantially from the written submission, the Chair has the right to rule the presentation'out of order. 5.10 At the conclusion of each public -presentation-, - Trustees -may ask - questions- of - _-clarification. No action may be taken at .the , meeting of. the presentation; however,.- a - motion may be brought to the next -regular Board meeting -under "Business Arising" or to - - a subsequent .Board meeting. for consideration. -providing a Notice of Motion -has been: served (See 15.2.6). CC -1 15.0: RULES OF: ORDER :: 15.4 .Voting 15.4.1 No Member shall : have more : than one vote, as Chair or otherwise,- -either at Board meetings, or on -any committee. 15.4.2 Any Member may abstain from voting. An abstention maintains a quorum. The number of yea and: nay votes will determine the. approval or defeat of a motion under consideration.' In all cases where there is an equality of votes, the question is defeated. 15.4.3.: As ruled : by the: Chair, every. Member of the Board' or a committee as -the case may be, may vote on a question put in a, telephone poll; fak s' &missian r e- mail submission conducted by the. Supervisor -Corporate- Services or designate. In' all cases where there, is an equality ' of� votes, the question is defeated: Electronic Votina. Guidelines are provided in Appendix B. 15.4.4 After the Chair has put a question to vote; there shall be: no further debate and no ' Member ' shall walk **across' or` out of the. room or, -make any .noise or disturbances. The decision- of. the Chair as to whether the question has been finally put shall be conclusive: - 15.4.5 The -yeas'' nays..and abstentions shall be recorded on any question when requested by at least one Member at a. Board meeting. Such a request for a recordedvotemust be, made before -the Chair calls -upon the Members to vote -- on -the question. 15.4.6 The request for -a recorded vote shall require all members including the Chair to participate in the vote indicating a nay, yea or abstention. The resulting number of yeas, nays and abstentions. shall be declared by. the Supervisor -Corporate Services. 15.4.7 Unless a recorded vote is. requested, all votes at meetings shall be taken by a show of hands. The resulting number of yeas, nays, abstentions shall be .and declared by the Chair., If this declaration is questioned, . the Members voting, shall. rise and stand until they have been.counted. 15.4.8 Voting by .proxy will not be allowed in any meeting under the jurisdiction of the Board .in that proxy voting is incompatible with the essential characteristics of the Board in which.membership is individual, personal.and non -transferable. 15.4.9 Where a Member attends a Board meeting via electronic means, the Member may..vote via teleconference or.electronically:or by a.pre=arranged secret ballot in the case of Board elections given.to the Supervisor -Corporate Services in a sealed envelope:: 1.5.4.10 . In-. accordance. with the :Education -Act, Section 55 (3), 'the student :Trustees are not entitled to exercise a binding vote on any matter before the board or any of its committees.. They may request to have their non-binding :vote recorded in the Board minutes and: may request that a'matter before the Board, or any of its committees, be put to. a vote, in which case there must be two votes:: a. a recorded non-binding vote that includes the student Trustees' vote; and b. a recorded binding vote that does not include the student Trustees' vote. CC -1 APPENDIX A Thames Valley District School Board Guidelines for Trustee Communications 1.0 Purpose The Thames Valley District School Board recognizes that communications are an integral part of the role of its elected Trustees. Effective communications enhance the ability of Trustees to represent their constituency, encourage public participation, build understanding and consensus in the community, to relay information, and to promote student achievement and well-being. The intent of this guideline is to promote innovative, consistent, and appropriate communications between Trustees and their constituents. This guideline addresses written communication, verbal communication, communication tools and resources, appropriate communication protocol, and inappropriate communications. 2.0 Trustee Communication - Written Trustee written communications may take place in a variety of forms including, but not limited to, trustee newsletters, mailed letters, email, and social media. 2.1 Trustee Newsletters A Trustee Newsletter can be an effective tool for sharing information with constituents regarding the role of Trustees, Board policies, decisions made by the Board, Ministry of Education initiatives, Board events, recognition of student achievement, and resources that are beneficial to student well-being. Newsletters shall promote the vision and mission of the Thames Valley District School Board and should never reflect negatively on the Board, its staff, schools, or other Trustees. The communication must be presented as reflecting only the personal opinion of the individual Trustee and not an official Board document. The content of newsletters are to be subject to editorial review by the Chair's committee prior to distribution and any expense associated with the newsletter is the responsibility of the Trustee and ineligible for reimbursement. Once approved for distribution, a copy of the newsletter shall be provided as information to the rest of the Trustees, the Director of Education, the Communications Department, relevant superintendents, and relevant principals. 2.2 Letters From time -to -time a letter may be deemed an appropriate form of communication with constituents. Trustees may use Board letterhead to send congratulations, to provide special recognition of student achievement, or to thank a community member for a significant contribution that directly benefits student achievement and well-being. Any correspondence produced by a Trustee on Board -issued letterhead must be approved by the Chair of the Board prior to distribution. 2.3 Email Email is the preferred form of communication with constituents, staff, and trustees. Expected procedures to be followed by a Trustee receiving a communication via email or by some other electronic means are: • When an email is addressed to all Trustees, the Chair of the Board shall address the matter, and a courtesy copy (cc) of the response shall be provided to the other Trustees. CC -1 • When an email has been addressed to a member of staff, and copied to one or more Trustees, staff shall respond to the email and provide a courtesy copy (cc) of the response to each Trustee copied in the correspondence. • Trustees should not respond to email correspondence on which they have been copied (cc'd), and should only respond to email correspondence sent directly to their attention. It is up to the trustee to touch base with the trustee secretary to ensure the email is directed to them. • If an email comes to a Trustee from a constituent not from their area then it is to be forwarded to the Trustee(s) representing that area. • Recognizing that email is not a secure vehicle of communication, Trustees shall never use email to communicate sensitive or confidential information. • If a different form of contact other than email was used to communicate with a Trustee then it is appropriate for the Trustee to correspond with that means of communication while also relaying information via email to fellow Trustees and the appropriate Board Administrators. 2.4 Social Media Social media refers to online technology tools that enable people and organizations to communicate, collaborate, and share information and resources over the internet. Examples include, but are not limited to, Facebook, Twitter, YouTube, Snap Chat, Periscope, Instagram, blogs, and websites. • Board authorization is not required for a Trustee to open a personal or professional social media account. • Trustees should use social media with the same level of professionalism and responsibility as they would when officially representing the Board. • Online postings should remain positive - do not engage in negative or critical conversations online. • Retweets, likes, and favourites could be perceived as endorsements - always check before sharing. • Search hashtags (#) before using them to ensure they are appropriate and positive. • Photos are a great way to highlight what is happening at the Board but identifiable photos should only be used if those students in the photograph, or parents of those students, have given informed written consent. • Accounts should be updated and monitored regularly and offensive material must be removed within 24 hours of notice. • Be mindful of the TVDSB policy on equity and inclusive education and the Ontario Human Rights Code when posting content and all Board policies and other regulations. • Gathering information for social media use should not be disruptive in any public meeting or event. • In accordance with the Municipal Freedom of Information and Protection of Privacy Act, Trustees shall not divulge personal information related to the Board's students or staff. 3.0 Trustee Communication - Verbal Trustee verbal communications may take place in a variety of forms including, but not limited to, individual communications and public speaking, video messaging, and media relations. 3.1 Individual Communications and Public Speaking Trustees will communicate in one-on-one conversations with individual constituents, through interviews with the media, and to public gatherings at school and community events. These communications can be an effective way to promote the Thames Valley CC -1 District School Board mission and vision to others and to promote student achievement and well-being. Requests for official communications should come through the Chair. • When speaking, Trustees should communicate as clearly, and as accurately as possible. • As a general rule, the Chair of the Board, will speak for the Board unless delegated by the Chair to a fellow Trustee. • Consistent with Board Bylaws, individual trustees shall uphold decisions of the Board even if they personally disagree, and must be able to explain the rationale for the decision. • When conveying a personal statement the Trustee must identify it as a personal opinion and not the opinion of the Board. • Trustees shall not communicate as individuals about student or staff discipline or matters of negotiation unless designated by the Chair to do so. • In accordance with the Municipal Freedom of Information and the protection of Privacy Act, Trustees shall not divulge personal information related to the Board's students or staff. • Any public statement should aim to promote student achievement and well-being in the Board. Public statements should avoid criticism of the intentions or actions of other Trustees, staff, parents, or students. Public statements should be consistent with the Board's mission and vision. 3.2 Video Messages A Trustee video message can be an effective tool for sharing information with constituents regarding the role of Trustees, Board policies, decisions made by the Board; Ministry of Education initiatives, Board events, recognition of student achievement, and resources that are beneficial to student well-being. The video message shall promote the vision and mission of the Thames Valley District School Board and should never reflect negatively on the Board, its staff, schools, the Ministry of Education, or other Trustees. The communication must be presented as reflecting only the personal opinion of the individual Trustee. The content of a video message is subject to editorial review by the Chair's committee prior to distribution. The expense is the responsibility of the Trustee making the video message and is ineligible for reimbursement. Once approved, a copy of the video message shall be provided as information to Trustees, the Director of Education, the Communications Department, superintendents, and principals, as appropriate. 3.3 Media Relations Trustees may be contacted by media officials. The following should be kept in mind when responding to media requests: • Only the Chair of the Board or their designate will act as the official spokesperson for the Board although this does not bar Trustees from speaking to the media. • When speaking or corresponding with the media, individual Trustees shall not present an opinion as the position of the Board, unless they have been authorized to speak on the subject by the Chair of the Board. • When speaking or corresponding with the media, individual Trustees shall uphold the decision of the Board and the implementation of any Board resolution once it has been passed. • When speaking with the media, individual Trustees should clearly identify as personal opinions any statement or positions that are not necessarily those of the Board. CCA • At a minimum, a Trustee contacted by the media should inform the Chair, the Trustee Secretary, and Director's Secretary, of an interview, if the Trustee will be commenting on system -wide issues. 4.0 Communication Tools and Resources Recognizing that communication is an essential component of a Trustee's role and responsibilities Board -issued letterhead and business cards will be made available to each Trustee to assist them in this regard. 4.1 Board -Issued Letterhead Upon request, each Trustee will be provided with Board -issued letterhead. 4.2 Board -Issued Business Cards A supply of business cards will be issued to each Trustee. Board -issued business cards are to be used for the purpose of identifying the individual Trustee as a member of the Board, and as such, any contact information identified on the business card shall be consistent with the Trustee's Board contact information and should not correspond with a Trustee's business contact information. 5.0 Appropriate Communication Protocol Trustees are often contacted by parents with concerns about their child's education. Trustees must always encourage parents to follow the appropriate communication protocol. Refer to the Public Concerns Policy and Resolving Public Concerns Procedure. 6.0 Inappropriate Communications Inappropriate communications or social media posts will be subject to review by the Chair's Committee. Trustees may be subject to feedback, warning, or discipline, as recommended by the Chair's Committee to the Board under the current Trustee Code of Conduct procedures found in the Bylaws. CC -1 APPENDIX B Electronic Voting Guidelines 1.0 An electronic vote (e -vote) of the Board may be used to deliberate a question requiring a decision before the next meeting of the Board and generally is used when debate is not anticipated. Bylaw 4.12 provides a means by which the Board may meet to deliberate a question of significance and/or allow debate. Despite the above, any member may call for the debate of a question put forward electronically (See Calling for Debate) or may request additional information (See Request for Additional Information). 1.1 The call for an a -vote is sent to all voting Trustees via e-mail by the Supervisor -Corporate Services (or designate). 1.1.1 The Chair, or their designate, shall develop the time frame for the a -vote. 1.1.2 Each motion must be made in a separate email. The subject line must include the word "Motion". 1.1.3 Notice includes: • the name of the mover and seconder of the motion; • the motion; • any supporting documentation for the a -vote; and • the time frame for the a -vote 1.2 Votes of `yea', `nay', or `abstain' are returned to and recorded by the Supervisor -Corporate Services. 1.2.1 Trustees not responding to the call for an a -vote are recorded as "no response". 1.2.2 Where the number of "no responses" precludes the ability to make a decision on the vote, the Chair may extend the time frame for the vote. A second call for an a -vote is sent. 1.2.3 Similarly, the Supervisor -Corporate services may send out a reminder e-mail or may telephone Trustees. 1.3 The motion is passed by majority vote of the membership (7 votes). 1.4 The result of the a -vote is communicated to all Trustees by the Supervisor -Corporate Services, including the number of a -votes cast for and against the motion. 1.5 The Supervisor -Corporate Services shall prepare a report to be entered into the minutes of the next regular meeting (whether in public or in camera as appropriate) under Chairs' Announcements. Calling for Debate 1.6 A Trustee may call for a debate on the question by using the "Reply All" to the a -email and asking for an opportunity to debate the question. The call for debate must be within the time frame stipulated for the a -vote. 1.7 Once a call for a debate has been received, all e -voting is suspended. CC -1 1.8 In consultation with the Chair (or designate), the Supervisor -Corporate Services will schedule a teleconference for a set time. 1.8.1 A record of the teleconference shall be taken by the Supervisor -Corporate Services (or designate). 1.8.2 The Chair (or designate) will call for a vote on the question once debate has concluded. 1.8.3 Trustees not participating in the teleconference will be e-mailed the summary record of the teleconference and the vote count of those participating. Sections 1.1 to 1.5 apply. 1.9 In consideration of the debate: 1.9.1 Any Trustee may withdraw a vote if made previous to the teleconference. . The withdrawal and revised vote must be within the time frame stipulated for the a -vote. Requests for Additional Information 2.0 A Trustee may request additional information on the question by using the "Reply All" to the e - email and stating their query. The request for additional information must be within the time frame stipulated for the a -vote. 2.1 The Chair (or their designate) shall respond to the request for additional information. 2.1.1 Depending on the query, the Chair may call for a teleconference. Section 1.8 applies. 2.2 In consideration of the additional information: 2.2.1 Any Trustee may withdraw a vote if made previous to the receipt of the additional information. The withdrawal and revised vote must be within the time frame stipulated for the a -vote. 2.2.2 Any Trustee may call for a debate on the question. Sections 1.6 to 1.9 apply. 16.a Ministry of Educatlon Mlnlstare de P96' aatlon ' Minister. Ministre MowatSlock tditice-Mowat. Q'ueen's Park Queen's Park ' Toronto ON. WA 1.L2 Toronto ON MIA ,1 L2 OnfiAri� W. = -1 January 28,,20'16 Dear. Chairs, , am .writing to: you today in response to the Studs : Transportation Competitive Procurement Review. Report. ' would like to first thank the re' " ''team =- the Honourable Colin Campbell, W.1do Gotlieb.-and' Mr: Paul, Emanuelli -- for their hard work-in. fulfilling :their, mandate, The. • } review team has dome an excellent job of conveying all .stakeholders'. perspectives; -as a result of .the extensive: and complex stakeholder: consultations. that were conducted. I would also like•to thank all stakeholders, including school. boards, student transportation consortia and, operators, for :their support and participation in the review. The Student -Transportation Competitive Procurement -Review Report, --:attached- here and'soon to be.available.on the ministry, website, acknowledges that the, use of Requests for Proposal (RFPs) .is a viable option for acquiring student -transportation ' services, and that exempting -student transportation services from. the Broader Public Sector Procurement.Directive (BPSPD) would .hinder the .promotion of. -co m-petitionor transparency. -in addition,, the. report does not identify:.an: alternative BPSPD-compliant procurement option. for school boards' consideration. This report has also: identified several opportunities ,for improving the -competitive - procurement of student transportation. I ani' happy to 'confirm that -the Treasury Board - Secretariat reviewed all of the, opportunities listed -in the report and` confirmed their compliance with -the BPSPD,, ' ' I belleve:this re ort is -a valuable resource and .encoura a school boards 'to collaboratively review.the opportunities. puts forth. -1 also ex ect that :operators will play PP p p an important role. in assisting and -advising school. boards as they: move forward with: addressing many of these opportunities. The. reviewteam. willbe providing .inf..ormation sessions on their findings to -the sector. This will be an opportunity to :ask questions and to seek clarification on their report. Details on the information sessions will, be provided shortly.. - In addition; -ministry staff:.will be -connecting with the four, trustee associations, the Ontario Association of School Business Officials (OAS -130), the Ontario School Bus :Association -(O-SBA) and the: Independent School Bus'Operators Association•(IS.BOA): to. discuss their participation and -Involvernent in addressing the opportunities identified.. `2- Lastly, I would like to bring your .attention to the recent release of the Auditor General 'of: ! Ontario's 2095 Annual: Report,.which,'includes Wderif transportation::Again, Vwould' expect that school boards and consortia Will,work.together to•carefullyfeview b-oth-the. Student:Transpnrtation Competitive: Procurement Review Report and the Auditor General's report, and consider addressing, where appropriate, the opportunities_ they present. I would like.to again thank ou for our support.. .1nthis review, and foryour-ongoing hand work and dedication to achieving excellence. on'behalf of Ontario's siudents. . Sincerely, Liz Sandals Minister c: The Honourable Qoiin Campbell O.C., Independent-Review Chair Leo Gotlieb, Independent Review Expert-Panel Paul Emanuelli, Independent Review- Expert Panel Ontario Public School Boards'. Association Ontario Catholic School Trustees' Association Association franco-ontarlanne des conseils scolaires catholiques Association des conseils scolaires des-6coles publiques de: ]'Ontario 17. Notice of Motion That the Thames Valley District, School Board of Trustees, to ensure its students remain competitive in the field of robotics, computing, and technology, relative to other provincial education systems in Canada and abroad: i) Ask the Ontario Ministry of Education to add coding to the Ontario curriculum; ii) Send letters to all public school boards in the province asking them to support this change request; and, iii) Send a letter to the Ontario Public School Board Association requesting their support and advocacy for this curriculum change.