6/28/2016 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2016 JUNE 28, 7:20 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2016 June 28 in the Board Room at the Education Centre, meeting
in public session at 7:20 p.m. The following were in attendance:
ADMINISTRATION AND OTHERS
L. Elliott
TRUSTEES
J. Bennett
B. McKinnon (Chair)
R. Campbell
(+8:40,-9:18)
H. Goddeeris
A. Morell
C. Goodall
M. Reid (Vice Chair)
G. Hart
P. Schuyler
P. Jaffe
S. Suvajac
L. Griffith -Jones
R. Tisdale
Regrets:
J. Todd
S. Polhill
G. Lalonde (-9:45)
J. Skinner
J. Capaldi
ADMINISTRATION AND OTHERS
L. Elliott
S. Powell
V. Nielsen
B. Sonier
J. Pratt
K. Wilkinson
C. Beal
K. Bushell
S. Builder
T. Testa
R. Culhane
B. Williams
K. Edgar
L. Abell
L. Griffith -Jones
R. Kuiper
D. Macpherson
A. Leatham (-8:25)
P. McKenzie
G. Lalonde (-9:45)
M. Moynihan
J. Capaldi
Smudging Ceremony:
Trustee Schuyler introduced Brian Hill of Oneida Nation of the Thames who performed a Smudging
Ceremony at 6:45p.m. in the Memorial Garden at the Education Centre.
1. CALL TO ORDER
Board Vice -Chair M. Reid called the meeting to order at 7:20 p.m.
2/3.0 CANADA
The appreciation of the Board was extended to Delaware Central Public School for their performance
and to Conductor Kristin Barnett for leading in the singing of O Canada and two musical selections. A
brief introduction was shared by the Delaware Central Drummers describing the making of the drums.
4. APPROVAL OF AGENDA
The agenda, as amended, was approved on motion of Trustee R. Tisdale, seconded by Trustee G.
Hart and CARRIED.
5. OFFICIAL RECORD
B. Williams, Supervisor Corporate Services, read the following official record into the minutes:
"We regret to record the death of Kristi Wilkinson, a student at Woodstock Collegiate Institute, on
Saturday, May 28, 2016 and Justin Klyn, a student at Emily Stowe Public School on Tuesday
June 7, 2016."
6. RECOGNITIONS - none
7. CONFLICTS OF INTEREST — none declared
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
Director Elliott acknowledged the Board of Trustees, Senior Administration and all staff for their
commitment to students and student learning.
Supt. K. Edgar provided an update on activities in response to youth suicides in Oxford County. The
prevention, intervention and postvention strategies by community partners and groups were
described noting the Conseil Scolaire Catholiques Providence, the London District Catholic School
Board and the Thames Valley District School Board are working interdependently to ensure a
common response in the community that supports youth in a safe and positive way.
2016 June 28 ... 2
Associate Director V. Nielsen highlighted a recent award won by the Thames Valley_ District School
Board (TVDSB) for support provided to Syrian newcomers. The NDSB GENTLE family reception
centre program for Syrian newcomers was highlighted as a promising practice that supported refugee
integration in our community. Thames Valley was one of the community service provider
organizations awarded a London Resilience Award as a community champion for this work.
Director Elliott announced TVDSB was selected as the 2016 Pride London Festival Organization
Contribution award winner for their ongoing commitment to foster an inclusive culture in schools that
helps to ensure the safety of all students regardless of sexual orientation, gender diversity and
gender expression.
Director Elliott congratulated Superintendent of Student Achievement, B. Sonier on her retirement
and highlighted her achievements and contributions to education for 39 years. B. Sonier thanked the
Board for their ongoing support throughout her career.
Director Elliott announced the appointment of R. Kuiper as Superintendent of Student Achievement
commencing 2016 August 1. Highlights of her experience and qualifications in education were
described. R. Kuiper responded to the announcement advising that she is looking forward to
continuing to support students in her new role.
Supt. M. Moynihan introduced Jackson Smith, a graduating student from Oakridge Secondary
School. Jackson shared information about his life's story and read the speech he gave at his
graduation. Jackson's mother joined him. There was a request that a copy of the speech be shared
with Senior Administration and Trustees as a reminder of his key messages and suggestions for
improving inclusivity in our schools.
10. PUBLIC INPUT
The schedule of Public Input Presenters was provided to the Board in advance of the meeting. Five
presenters provided public input regarding the Ilderton holding zones. Trustees were given the
opportunity to ask questions after each presentation.
11. MINUTES OF THE 2016 MAY 24 REGULAR AND MAY 31 SPECIAL BOARD MEETINGS
a. Confirmation of Minutes
The minutes of the Regular Board Meeting of 2016 May 24 and Special Board Meeting of 2016
May 31 were adopted on motion of Trustee J. Todd, seconded by Trustee Tisdale.
b. Business Arising from the Minutes
L Committee Report of the Program and School Services Advisory Committee, 2016
May 3 (2016 May 24, item #14.d)
As a follow up to the defeated motion regarding a pilot project for a provincial
demonstration school, the following motion was moved by Trustee Reid, seconded by
Trustee Tisdale and CARRIED:
That the Thames Valley District School Board write the Minister of
Education and the Minister of Child and Youth Services to advocate for
increased supports for students with significant behavioral and mental
health concerns, including more residential programs for children focusing
on early intervention.
Trustee Reid provided comments noting the newly worded motion advocates for
increased residential programming and early intervention supports for students with
mental and behavioural concerns.
Trustee Tisdale spoke in support of the motion noting the positive changes in the wording
of the motion.
12. STUDENT TRUSTEES' UPDATE
Student Trustee H. Goddeeris provided the Student Trustees' Update highlighting the last Student
Advisory Council meeting of the school year and topics of discussion.
2016 June 28 ... 3
13. STUDENT TRUSTEES' RECOGNITION
Chair B. McKinnon and Trustee Jaffe presented the Student Trustees' Recognition. Student Trustees
Stefan Suvajac and Hailey Goddeeris were recognized and thanked for their contributions to the
Thames Valley District School Board during the 2015-2016 school year.
14. REPORTS FROM THE ADMINISTRATION
a. The TVDSB Special Education Plan 2016-17
Supt. S. Builder shared The TVDSB Special Education Plan 2016-2017 noting it was reviewed
and updated by the Special Education Department, in collaboration with the Special Education
Advisory Committee (SERC). The Board of Trustees received the TVDSB Special Education Plan
2016-2017 in advance of the meeting.
The following recommendation was moved by Trustee Bennett, seconded by Trustee C. Goodall
and CARRIED:
That the Board of Trustees approve the Thames Valley District School Board
Special Education Plan for 2016-2017.
The plan as approved will be submitted to the Ministry of Education by 2016 July 31.
b. The Thames Valley District School Board Accessibility Plan
Supt. S. Powell provided updates regarding the Thames Valley District School Board Accessibility
Plan. The report was provided to Trustees in advance of the meeting.
The Thames Valley District School Board's 2015-2017 Accessibility Plan was posted on the
Board's website in August 2015. Updates related to the work accomplished in 2015-2016 will be
added to the plan and posted by August 2016.
c. Student Voice — What is a Mentally Healthy School
Supt. K. Edgar and G. Lalonde, Mental Health Lead, provided an overview of the Student Voice —
What is a Mentally Healthy School initiative. The Thames Valley District School Board public
service announcement was shared, featuring R. Hodgson, a teacher at Huron Park Secondary
School and highlighting the Pledge to End Bullying campaign activities.
A description of the Student Voice — What is a Mentally Healthy School contest was provided by
G. Lalonde. Students created videos, artwork, poems, essays, stories, songs or photography to
demonstrate what they think a mentally healthy school looks like. Contest submissions of artwork
were displayed in the Board room. A compilation of the video submissions were shared.
15. REPORTS OF COMMITTEES
a. Chair's Committee, 2016 May 24
Trustee Tisdale referred to the written report of the Chair's Committee (Item 15.a) provided to the
Trustees in advance of the meeting.
The following recommendations were moved by Trustee Tisdale, seconded by Trustee Todd and
CARRIED:
That the motion carried at the 2003 November 25 meeting of the Board, as follows:
"That at the end of each financial year any budget excess from the trustee
P.D. account be put into a reserve fund for P.D. use to a maximum of
$15,000. That these reserve funds be used for orientation and/or
professional development for the trustees of a new Board in an election
year. In year 2 and 3 of the elected term, these reserve funds may be used
for the purpose of ongoing professional development of the Board of
Trustees collectively and/or for attendance at the OPSBA January
Symposium."
be rescinded.
2016 June 28 ... 4
That a trustee reserve line be added to the trustee budget; and that at the end of
each financial year, any unspent funds in the Trustee budget be allocated to the
trustee reserve line (up to a maximum of $30,000) for use in the subsequent
financial year; and that these reserve funds be utilized only upon approval of the
Chair's committee.
That the 2016-2017 Board Meeting Schedule be approved.
In response to a question it was clarified that the Trustee Professional Development committee of
the Board was disbanded as a result of committee restructuring and the responsibilities for that
committee were assumed under the Chair's Committee. It was further noted the recommendation
facilitates increased transparency as the use of funds will be reported out through Chair's
Committee.
b. Special Education Advisory Committee, 2016 May 30
Trustee Tisdale referred to the written report of the Special Education Advisory Committee (Item
15.b) and provided to the Trustees in advance of the meeting. There were no recommendations.
c. Committee of the Whole — In -Camera, 2016 May 31
Trustee Tisdale advised the Committee of the Whole met in -camera from 9:07 p.m. to 9:10 p.m.
The committee discussed confidential personal matters. There were no recommendations.
d. Chair's Committee, 2016 June 7
Trustee Tisdale referred to the written report of the Chair's Committee (Item 15.d) and provided to
the Trustees in advance of the meeting. There were no recommendations.
e. Program and School Services Advisory Committee, 2016 June 7
Trustee Morell referred to the written report of the Program and School Services Advisory
Committee (Item 15.e) and provided to Trustees in advance of the meeting. There were no
recommendations.
f. Committee of the Whole, In -Camera, 2016 June 7
Trustee Tisdale advised that the, Committee of the Whole met in -camera form 9:01 p.m. to 10:23
p.m. The committee discussed confidential personal matters.
The following recommendation was moved by Trustee Tisdale, seconded by Trustee Todd and
CARRIED:
That the motions approved at the in -camera session of 2016 June 7 related to
personal matters be approved and recorded in the public minutes of the 2016 June
28 Board meeting.
g. Thames Valley Parent Involvement Committee, 2016 June 9
Trustee Tisdale referred to the written report of the Thames Valley Parent Involvement
Committee (Item 15.g) and provided to the Trustees in advance of the meeting. There were no
recommendations.
Highlighted in the report was the school council session planned on October 13 following the
regular TVPIC meeting.
h. Chair's Committee, 2016 June 13
Trustee Tisdale referred to the written report of the Chair's Committee (Item 15.h) and provided to
the Trustees in advance of the meeting. There were no recommendations.
L Special Education Advisory Committee, 2016 June 13
Trustee Tisdale referred to the written report of the Special Education Advisory Committee (Item
15.i) and provided to the Trustees in advance of the meeting.
2016 June 28 ... 6
b. Chippewas of the Thames — Letter of Appointment
Trustee Reid referred to the Chippewas of the Thames — Letter of Appointment.
The following recommendation was moved by Trustee Bennett, seconded by Trustee Morell and
CARRIED:
That Felicia Huff be appointed as the Chippewas of the Thames First Nation
representative on the Thames Valley District School Board First Nations Advisory
Committee for the remainder of the term 2016 September to 2018 November 30.
c. Rainy River District School Board Letter
A letter from Rainy River District School Board was received for information in relation to the
OFSAA transfer policy.
d. Ontario Federation of School Athletic Associations Letter
A letter from the Ontario Federation of School Athletic Associations (OFSAA) was shared
regarding the OFSAA transfer policy.
e. Bluewater District School Board Letter
The letter from the Bluewater District School Board was shared thanking the board of Trustees for
their letter to the OFSAA regarding the motion passed at the 2016 April 26 Board meeting in
regards to OFSAA Transfer Policy on student athletes.
f. Upper Canada District School Board Letter
A letter was received from the Upper Canada District School Board conveying their support and
condolences for the tragic loss of students to suicide over the last months.
g. York Region District School Board Letter
The letter was shared for information from the York Region District School Board acknowledging
receipt of the letter sent to the Minister and copied to all Ontario School Boards regarding the
addition of coding to the Ontario curriculum in Junior Kindergarten to grade 8.
18. NOTICE OF MOTION — none
19. MOTION — NOTICE OF WHICH HAS BEEN GIVEN
20. ADDITIONAL ITEMS
a. Policy Working Committee, Interim Report, 2016 June 28
The Policy Working Committee interim report of 2016 June 28 was presented to the Board.
The following recommendation was moved by Trustee Bennett, seconded by Trustee Goodall
and CARRIED:
That the Asthma and Students Policy be approved.
21. QUESTIONS/COMMENTS BY MEMBERS — none
The meeting recessed at 10:05 p.m. on motion of Trustee Todd, seconded by Trustee Campbell and
reconvened in public session at 10:32 p.m.
22. ADJOURNMENT
The meeting adjourned at 10:34 p.m. on motion of Trustee Todd, seconde%byTrustee uyle .
Confirmed:
v�
Chairperson
2016 June 28 ... 5
It was noted the committee supported the Special Education Plan 2016-2017 as presented and
approved under item #14.a. Appreciation was extended to the trustees for their continued
support of students receiving special education programming.
j. Audit Committee, 2016 June 14
Trustee Tisdale referred to the written report of the Audit Committee (Item 15.j) and provided to
the Trustees in advance of the meeting. There were no recommendations.
k. Planning and Priorities Advisory Committee, 2016 June 14
Trustee G. Hart referred to the written report of the Planning and Priorities Advisory Committee
(Item 15A) and provided to the Trustees in advance of the meeting. There were no
recommendations.
I. Chair's Committee, 2016 June 21
Trustee Tisdale referred to the written report of the Chair's Committee (Item 15.1) and provided to
the Trustees in advance of the meeting.
The following recommendation was moved by Trustee Tisdale, seconded by Trustee Todd and
CARRIED:
That membership to the Ontario Public School Boards' Association be renewed.
m. First Nations Advisory Committee, 2016 June 22
Trustee Bennett referred to the written report of the First Nations Advisory Committee (Item 15.m)
and provided to the Trustees in advance of the meeting. There were no recommendations.
n. Committee of the Whole, In -Camera, 2016 June 28
Trustee Tisdale advised that the Committee of the Whole, In -Camera met from 5:00 p.m. to 6:16
p.m. and from 10:16 p.m. to 10:32 p.m. Confidential legal, personal and property matters were
discussed.
The following recommendation was moved by Trustee Tisdale, seconded by Trustee Goodall
and CARRIED:
That the motions approved at the in -camera session of 2016 June 28 related to the
sale of property, legal and personal matters be approved and recorded in the
public minutes of the 2016 June 28 Board meeting.
16. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION (OPSBA) UPDATE
Trustee Hart advised that the OPSBA Annual General Meeting was successful, the new executive
was announced and highlights of the meeting shared.
17. COMMUNICATIONS
a. Ontario Parents Advocating for Children with Cancer — Letter of Appointment
Trustee Reid referred to the Ontario Parents Advocating for Children with Cancer — Letter of
appointment.
The following recommendation was moved by Trustee Tisdale, seconded by Trustee Campbell
and CARRIED:
That Mrs. Lori Turner -Otte be appointed as the Ontario Parents Advocating for
Children with Cancer representative on the Thames Valley District School Board
Special Education Advisory Committee for the remainder of the term ending 2018
November 30.
2016 June 28 ... 7
SUMMARY OF APPROVED RECOMMENDATIONS OF 2016 JUNE 28
That the Thames Valley District School Board write the Minister of Education and the
Minister of Child and Youth Services to advocate for increased supports for students with
significant behavioral and mental health concerns, including more residential programs
for children focusing on early intervention.
That the Board of Trustees approve the Thames Valley District School Board Special
Education Plan for 2016-2017.
That the motion carried at the 2003 November 25 meeting of the Board, as follows:
"That at the end of each financial year any budget excess from the trustee P.D.
account be put into a reserve fund for P.D. use to a maximum of $15,000.
That these reserve funds be used for orientation and/or professional development
for the trustees of a new Board in an election year. In year 2 and 3 of the elected
term, these reserve funds may be used for the purpose of ongoing professional
development of the Board of Trustees collectively and/or for attendance at the
OPSBA January Symposium."
be rescinded.
That a trustee reserve line be added to the trustee budget; and that at the end of each
financial year, any unspent funds in the Trustee budget be allocated to the trustee reserve
line (up to a maximum of $30,000) for use in the subsequent financial year; and that these
reserve funds be utilized only upon approval of the Chair's committee.
That the 2016-2017 Board Meeting Schedule be approved.
That the motions approved at the in -camera session of 2016 June 7 related to personal
matters be approved and recorded in the public minutes of the 2016 June 28 Board
meeting.
That membership to the Ontario Public School Boards' Association be renewed.
That the motions approved at the in -camera session of 2016 June 28 related to legal,
property and personal matters be approved and recorded in the public minutes of the 2016
June 28 Board meeting.
That Mrs. Lori Turner -Otte be appointed as the Ontario Parents Advocating for Children
with Cancer representative on the Thames Valley District School Board Special Education
Advisory Committee for the remainder of the term ending 2018 November 30.
That Felicia Huff be appointed as the Chippewas of the Thames First Nation representative
on the Thames Valley District School Board First Nations Advisory Committee for the
remainder of the term 2016 September to 2018 November 30.
That the Asthma and Students Policy be approved.
15.a
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
G. Hart B. McKinnon (Chair)
A. Morell M. Reid
R. Tisdale
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST — none declared
2016 May 24
12:02 p.m. — 2:02 p.m.
ADMINISTRATION AND OTHERS
L. Elliott
J. Knight (+12:15,-12:25)
S. Macey (+12:30,-1:03)
D. Giesbrecht (+12:30,-1:03)
B. Williams
D. Munroe (+12:30,-1:03)
K. Bushell (+1:21,-1:41)
J. Pratt (+1:21, -1:41)
3. REVIEW AND APPROVAL OF THE 2016 JUNE 7 PROGRAM AND SCHOOL SERVICES
ADVISORY AGENDA; 2016 JUNE 14 PLANNING AND PRIORITIES ADVISORY AGENDA AND
2016 JUNE 21 SPECIAL MEETING OF THE BOARD AGENDA
The agendas for the 2016 June 7 Program and School Services Advisory; 2016 June 14 Planning
and Priorities Advisory; and 2016 June 21 Special Meeting of the Board were reviewed.
4. FOOD SERVICES CONTRACT
The current contract for food services at the Education Centre was discussed. Manager J. Knight
joined the meeting. J. Knight described the current three-year contract. It was noted the survey
results regarding food services will come back to the 2016 June 21 Chair's Committee meeting.
5. TRUSTEES' BUDGET
The trustee budget and line items were discussed. Manager S. Macey, Supervisor D. Munroe, and
Trustee Administrative Assistant D. Giesbrecht joined the meeting.
The current motion on record concerning the rollover of unspent funds for professional development
was considered.
The following recommendations were moved and CARRIED:
That the motion carried at the 2003 November 25 meeting of the Board, as follows:
"That at the end of each financial year any budget excess from the trustee P.D.
account be put into a reserve fund for P.D. use to a maximum of $15,000.
That these reserve funds be used for orientation and/or professional development
for the trustees of a new Board in an election year. In year 2 and 3 of the elected
term, these .reserve funds may be used for the purpose of ongoing professional
development of the Board of Trustees collectively and/or for attendance at the
OPSBA January Symposium."
be rescinded.
That a trustee reserve line be added to the trustee budget; and that at the end of each
financial year, any unspent funds in the Trustee budget be allocated to the trustee reserve
line (up to a maximum of $30,000) for use in the subsequent financial year; and that these
reserve funds be utilized only upon approval of the Chair's committee.
6. CAPITAL PRIORITIES
Exec. Officer K. Bushell and Associate Director J. Pratt joined the meeting. K. Bushell presented for
feedback the draft list of proposed 2016 capital priorities noting there is an expectation the Ministry
will be inviting submissions for capital priorities funding in June.
Through discussion it was determined the list move forward to the 2016 June 14 Planning and
Priorities Advisory Committee meeting for information.
7. IN CAMERA
On motion, the committee moved in camera at 1:42 p.m. to discuss personal matters reconvening in
public session at 2:02 p.m.
8. CORRESPONDENCE
a. Ontario Federation of School Athletic Associations (OFSAA)
Correspondence received from OFSAA including their communication package was reviewed; it
was determined that Chair McKinnon will forward the communication to trustees by email.
9. 2016-2017 BOARD MEETING SCHEDULE
The proposed 2016-2017 Board meeting schedule was reviewed (CC -1).
The following recommendation was moved and CARRIED:
That the 2016-2017 Board Meeting Schedule be approved.
10. UPCOMING EVENTS/INITIATIVES
Upcoming system events and initiatives:
• Joint TVDSB-LDCSB Municipal Meetings:
o Oxford County — May 19 (completed)
o Middlesex County — June 1 (completed.)
o Elgin County— June 29 (9-11 a.m.)
o City of St. Thomas — June 29 (12:30- 3 p.m.)
• System Retirement Dinner — September 28
• 25 Year Employee Recognition — November 7
11. OTHER BUSINESS -none
12. DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
June 21, 12 p.m. August 30, 3 p.m.
13. ADJOURNMENT
The meeting adjourned at 2:02 p.m. by motion.
RECOMMENDATIONS:
That the motion carried at the 2003 November 25 meeting of the Board, as follows:
"That at the end of each financial year any budget excess from the trustee P.D.
account be put into a reserve fund for P.D. use to a maximum of $15,000.
That these reserve funds be used for orientation and/or professional development
for the trustees of a new Board in an election year. In year 2 and 3 of -the elected
term, these reserve funds may be used for the purpose of ongoing professional
development of the Board of Trustees collectively and/or for attendance at the
OPSBA January Symposium."
be rescinded.
That a trustee reserve line be added to the trustee budget; and that at the end of each
financial year, any unspent funds in the Trustee budget be allocated to the trustee reserve
line (up to a maximum of $30,000) for use in the subsequent financial year; and that these
reserve funds be utilized only upon approval of the Chair's committee.
That the 2016-2017 Board Meeting Schedule be approved.
BILL MCKINNON
Chairperson
Schedule of Regular Board Meeting Dates
And Advisory Committee Dates
2016 December 1 to 2017 November 30
DATE I TIME I BOARD/COMMITTEE
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15.b
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
MEMBERS
Trustee R. Tisdale (Acting Chair)
Association for Bright Children, D. Ensing
Association for Bright Children, C. Thammavongsa
Autism Ontario, S. Young
Children's Aid Society of London and Middlesex, M.
Chippewas of the Thames, C. Dendias
Easter Seals, A. Morse
Epilepsy Support Centre, J. McCall
Learning Disabilities Association of Ontario (LDAO),
7:45)
Trustee J. Bennett
Trustee C. Goodall
VIEWS, J. Schaeffer
2016 May 30
6:30 p.m. to 8:13 p.m.
ADMINISTRATION AND OTHERS
S. Builder, Superintendent of Special Education
A. Leatham, Learning Supervisor
R. Lee, Elementary Principal
D. Clark, Secondary Principal
Cvetkovich T. Birch, Secondary Principal
K. Aitken, Learning Support Services
C. Beal, Superintendent of Student Achievement
S. Macey, Manager
P. Cook (- P. Hearse, Supervisor
Guests:
Association for Bright Children, B. Mai
Association for Bright Children, S. Weis
Voice for Hearing Impaired Children, M. Barbeau
Thames Valley Children's Centre, J. Gritzan Thames Valley
Council of Home and School, J. Nuyens
Regrets:
FASD E.L.M.O., T. Grant (Chair)
Community Living Education Committee, S. Wilson
OPACC, T. Smith
Vanier Children's Services, B. Montminy
1. CALL TO ORDER
Trustee Tisdale called the meeting to order at 6:30 p.m. in the London Room at the Education Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3. CONFLICTS OF INTEREST — none
4. MINUTES OF THE MEETINGS FROM 2016 MAY 3
The minutes were approved as printed. Minor revisions were noted.
5. BUSINESS ARISING FROM THE MINUTES OF 2016 MAY 3
Supt. S. Builder updated the committee on next steps regarding Modified Day Guidelines. She noted
that the Modified Day Committee would be meeting on June 2 to review the proposed changes. The
new guidelines will be communicated to Principals on June 10, and at Community of Schools in
September. Supt. Builder added that the Modified Day Guidelines are on track for first year
implementation in September.
6. 2016-2017 Preliminary Special Education Budget Update
Supt. C. Beal, Supervisor P. Hearse and Manager S. Macey joined the meeting to present the 2016-
2017 Preliminary Special Education Budget. An increase of the deficit of approximately $1 M from the
2015-2016 school year was discussed. Questions of clarification regarding the increase of expenses
were raised included staffing issues relating to collective agreements, salary increases and benefits.
Actuals for 2015-2016 will not be available until August 31St. Syrian Newcomers will also impact the
budget relating to enrolment, funding, services and programming.
7. School Counselling and Social Work Services Staff — deferred
8. Special Education Resources
Supt. Builder referred to the Special Education Resource package that was distributed to committee
members. She advised that the new resource guides were shared with Administration at the
Community of Schools meeting in April, as well as with the Learning Support Teachers on May 18 &
19. All resources were provided to schools and are accessible online, and by ordering through the
Board's Purchasing Department. It was suggested that the committee consider a Parent Reaching
Out Grant next school year to defray school costs associated with translation of resources.
9.. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
• SPECIAL EDUCATION PLAN SUBCOMMITTEE UPDATE
The committee reviewed Standards 7, 16 and 17. Further updates and revisions were noted. It
was agreed that Standard 16: Transportation return to the subcommittee for further review.
P. Cooke requested Southwestern Ontario Student Transportation Services be contacted to
provide a rationale regarding early departure of special education students from their classroom.
He noted that some elementary students get on the bus 15 minutes before others, and are
missing instructional time as a result. The request was taken under advisement.
10. SPECIAL NEEDS STRATEGY UPDATE
Morse provided an update on the Special Needs Strategy including a recent meeting with Ministry
representatives on May 13 around Coordinated Services.
Additional information has been requested by the Ministry relating to Integrated Rehabilitation
Services prior to a meeting scheduled for the fall. The committee will meet in the summer to
collaborate and prepare a presentation in response.
11. CORRESPONDENCE — none
12. NEW BUSINESS
Supt. Builder and Director L. Elliott hosted Director of Special Education Louise Sirisko and Assistant
Deputy Minister Martyn Beckett of the Ministry of Education at Clarke Road Secondary School and
F.D. Roosevelt Public Schools. The tour focused on special education programs for students with
developmental disabilities at both schools.
Supt. Builder highlighted the new electronic Individual Education Plan (IEP) consultation process for
elementary and secondary teachers for students on an IEP. The electronic sharing of IEPs to
teachers will be a process that will continue next school year for each new IEP that is written.
13. FORUM: ASSOCIATION UPDATES
Easter Seals — The Provincial Parent Association Advisory Committee on Special Education Advisory
Committee received a Parents Reaching Out Grant to revise and update their Handbook and film a
series of SEAC videos.
The English version of the Handbook is complete with the French copy in process. Each SEAC
within the province will receive an updated copy.
Association for Bright Children will provide several opportunities for kids/parents during the month of
June. For more information, visit httD://www.abcontario.ca/
VIEWS will partner with W. Ross MacDonald to support students attending Music Camp for Braille
Users at Lake Joseph this summer.
Antler River Elementary School will hold its Powwow on June 3 beginning at 10:00 a.m.
14. MEETING DATES
2015-2016 Meeting Dates- London Room
Monday, June 13
6:30 pm
2016-2017 Meeting Dates — London Room
Monday, September 12
6:30pm
Tuesday, October 11
12:15pm (Elgin Room)
Monday, November 7
6:30pm
Tuesday, January 10
12:15pm
Tuesday, February 7
12:15pm
Monday, March 6
6:30pm
Tuesday, April 4
12:15pm
Monday, May 1
6:30pm
Tuesday, May 30
12:15pm (Dundas Room)
Monday, June 5
6:30pm
15. FUTURE AGENDA ITEMS
• Mental Health Literacy Kits (Fall)
• IEP Report Summary (Annually)
• Informal Suspension (ongoing)
• Creating a Survey for Gifted Program (D. Ensing)
13. ADJOURNMENT
The meeting adjourned at 8:13 p.m. by motion.
RUTH TISDALE
ACTING CHAIRPERSON
REPORT OF THE CHAIR'S COMMITTEE
2016 June 7
5:15 p.m. — 5:53 p.m.
MEMBERS ADMINISTRATION AND OTHERS
G. Hart B. McKinnon (Chair) L. Elliott B. Williams
A. Morell M. Reid P. McKenzie
R. Tisdale
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST — none declared
3. IN CAMERA
On motion, the committee moved in camera at 5:15 p.m. to discuss personal matters reconvening in
public session at 5:53 p.m.
4. OTHER BUSINESS - none
5. DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
June 21, 12 p.m. August 30, 3 p.m.
6. ADJOURNMENT
.The meeting adjourned at 5:53 p.m. by motion.
RECOMMENDATIONS: None
BILL MCKINNON
Chairperson
15.d
15.e
REPORT OF THE PROGRAM AND SCHOOL SERVICES ADVISORY COMMITTEE
2016 June 7
6:05 p.m. — 8:52 p.m.
Members: Trustee J. Bennett, Trustee R. Campbell, Trustee G. Hart, Trustee P. Jaffe, Trustee B.
McKinnon, Trustee A. Morell, Trustee S. Polhill, Trustee M. Reid, Trustee P. Schuyler, Trustee J. Skinner,
Trustee R. Tisdale, Trustee J. Todd, Student Trustee H. Goddeeris, Student Trustee S. Suvajac
Regrets: Trustee C. Goodall
Administration: L. Elliott (Director), V. Nielsen (Associate Director), J. Pratt (Associate Director), S.
Builder (Superintendent), K. Bushell (Executive Officer), P. McKenzie (Superintendent), D. Macpherson
(Superintendent), C. Beal (Superintendent), M. Deman (Superintendent), K. Wilkinson (Superintendent),
K. Edgar (Superintendent), M. Moynihan (Superintendent), B. Sonier (Superintendent), S. Powell
(Superintendent), L. Griffith -Jones (Superintendent), R. Culhane (Superintendent), R. Kuiper (Learning
Supervisor), S. Armstrong (Learning Supervisor), J. Wood (Research and Assessment), N. Rayfield
(Research and Assessment)
Guests: M. Carbone (TeamWorks), A. Aiello (TeamWorks)
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared
3. MINUTES OF PREVIOUS MEETING (2016 May 3) — provided for information
4. BUSINESS ARISING
a. Adult Education (Item #6, 2016 May 3)
R. Campbell reported he attended the combined Graduation celebration held at G.A. Wheable on
2016 June 3 and provided comments about the central location of the celebration.
5. RETHINK SECONDARY LEARNING REPORT
L. Elliott provided an overview of the Thames Valley District School Board (TVDSB) Multi Year
Operational Plan, Strategic Priority #3, Rethink Secondary Learning. The Rethink Secondary
Learning — A Resource for Moving Forward was distributed to Trustees prior to the meeting.
V. Nielsen introduced the Rethink Secondary team. Joining the meeting to present the Rethink
Secondary Learning Report were R. Kuiper, J. Wood, N. Rayfield. M. Carbone and A. Aiello from
TeamWorks joined Administration to make the presentation.
Highlighted was the engagement of stakeholders noting there were 2,218 voices heard through
discussion groups and an online survey. The Rethink Secondary Learning Report is intended to
provide the foundation for moving forward with capital planning and program accommodations in the
secondary panel.
Questions of clarification were answered by the Administration.
The Rethink Secondary Learning report is available on the Thames Valley District School Board
website. One hard copy will be provided to each school in the Board. A digital copy has been sent to
the Ministry of Education and to Directors across the province.
The next steps include the development of short term and longer term goals; these will be shared with
the Board in the fall of 2016.
6. NUMERACY STRATEGIC PLAN
R. Culhane was joined by S. Armstrong to share the Numeracy Strategic Plan presentation. Handouts
were distributed to Trustees at the meeting. S. Armstrong led in a math activity with Trustees and
Superintendents.
2016 June 7 ... 2
The Administration responded to questions of clarification around math curriculum, parent resources
supports to math teams, and math nights. Course selection in Secondary related to math courses
was explained.
Student achievement related to numeracy is expected to improve with the numeracy strategic plan
and the renewed math strategy. It is a long term plan to span three years.
Trustees expressed their appreciation for the detailed and comprehensive strategy.
7. TRUSTEE COMMITTEE REPORTS
Trustee Bennett shared information from the Community and Safety Crime Prevention Committee
meeting. A tentative date for public input regarding speed limits in school zones has been set for
2016 July 18. A police officer is scheduled to attend their next meeting to talk about issues related to
cars not stopping for school busses when red lights are flashing.
The Safety Village birthday party was hosted on Sunday with over 300 people attending. Two
hundred free bicycle helmets were fitted for children.
8. OTHER BUSINESS
Director Elliott advised the Municipal and Community meetings scheduled for June 15 and 16 may be
combined into one meeting due to the number of registered participants. Each region will be notified
of this meeting adjustment; Trustees chairing the meeting for the region will be notified through K.
Bushell.
9. NEXT MEETING
The next meeting was scheduled for 2016 September 6 at 6:00 p.m.
10. FUTURE AGENDA ITEMS
• Community Collaborations (2016 April 5, Item #13)
• Supports to schools provided through the Urban and Priority High Schools special purpose grant
(Planning and Priorities, 2016 April 19, Item #3.a)
• SEAC
• Safe Schools, GSA's
11. ADJOURNMENT
On motion, the committee adjourned at 8:52 p.m.
RECOMMENDATIONS: None
A. MORELL
Chairperson
15.g
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2016 June 9
6:32 p.m. to 7:50 p.m.
MEMBERS ADMINISTRATION AND OTHERS
S. Gowdey, Co -Chair
L. Honsinger, Parent Member
M. Lee, Thames Valley Administrator's Committee Elementary
D. Parsons, Co-chair
S. Polhill, Trustee
C. Schouw, Parent Member
L. Stephenson, Parent Member
S. Thomson, Thames Valley Council of Home & School Associations
A. Willsher, Parent Member
Regrets:
S. Davis, Thames Valley Council of Home & School Associations
C. Blokker, Parent Member
M. Flumerfelt, Thames Valley Secondary School Administrators' Council
T. Logtenberg, Parent Member
L. Abell, Corporate Services
P. McKenzie, Superintendent
S. Armstrong, Learning Supervisor (-6:58)
R. Kuiper, Learning Supervisor
H. Gerrits, Manager, Early Years
1. CALL TO ORDER
Co -Chair D. Parsons called the meeting to order at 6:32 p.m. in the Middlesex Room of the
Education Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved by motion.
3. CONFLICTS OF INTEREST — No conflicts of interest were declared.
4. MINUTES OF THE MEETING FROM 2016 May 12 - provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2016 April 14
a. Start of Year Help for School Councils (item #11.1b)
D. Parsons provided information regarding a support meeting for School Councils scheduled
for 2016 October 13 at 7 p.m. The meeting will follow the regularly schedule TVPIC meeting.
Information and support provided will include membership recruitment. The meeting will be
open to any parent interested in knowing more about School Councils. It will be an open
forum type of session. Hosting the meeting to follow the TVPIC meeting enables
representation from a Trustee, Superintendent, and Principal to answer questions.
Information will be communicated to Administrators prior to their first School Council meeting
in September.
b. 2016-2017 TVPIC Meeting Dates (item #11.e)
The 2016-2017 TYPIC meeting dates were discussed and approved as presented. Generally
meetings will be held each second Thursday of the month, except in April. No meetings were
scheduled for December and March.
6. MEMBER UPDATE FROM TVDSB REPRESENTATIVES
a. Director of Education
P. McKenzie shared the Director of Education update. R. Kuiper was introduced as the new
Superintendent effective 2016 August 1. TVPIC will be one of the assignments in her
portfolio.
2016 June 9 ... 2
P. McKenzie reported the Rethink Secondary Learning report was presented to the Board on
2016 June 7. The report can be accessed on the Thames Valley District School Board
website. R. Kuiper advised that the Rethink Secondary Learning report is phase one of the
initiative noting information was gathered from more than 2,000 stakeholders. Phase two and
next steps moving forward were described.
P. McKenzie advised that the 2016-2017 budget process is continuing.
b. Trustee
S. Polhill advised the Board currently is focused on the 2016-2017 budget. A Special Board
meeting is scheduled for 2016 June 21 for the budget debate and approval.
S. Polhill further advised the Advisory Committee meetings are public meetings. Program and
School Services Advisory meetings generally are scheduled on the first Tuesday of the
month; the Planning and Priorities Advisory meetings generally are scheduled on the second
Tuesday of the month.
7. MEMBERSHIP
The TVPIC membership was discussed noting vacancies and applications that have been
received. The application process was described.
8. CORRESPONDENCE
a. Ontario's Well -Being Strategy for Education
S. Gowdey shared the Ontario's Well -Being Strategy for Education fact sheet for parents
that were included in the package.
S. Polhill provided information regarding the Mental Health strategies. It was suggested the
TVDSB Mental Health Lead, G. Lalonde, be invited to speak about mental health and
mental illness at a parent night.
9. FINANCE
a. TVPIC Financial Summary
D. Parson shared the TYPIC Financial Summary that was distributed to members prior to
the meeting. Included were the Symposium Summary, Building Parent Engagement Budget,
Mental Health Budget and Parent Involvement Funds as of May 31, 2016.
10. SYMPOSIUM —PARENT INFORMATION NIGHTS
a. Sub -Committee for Parent Sessions to Start the Second Week of October
The sub -committee is needed to organize the parent sessions to start the second week of
October.
b. Proposed Fall Symposium Date
The date for the proposed fall symposium was set for 2016 November 12. The event
location has yet to be determined. The summer planning meeting date was set for 2016
July 6, 6 p.m. to 10 p.m. It will be a working dinner. A call for committee members will go
out by email.
11. NEW BUSINESS
a. Mathematics Strategic Priority
S. Armstrong joined the meeting to provide information regarding the Mathematics Strategic
Priority noting the math strategic priority funding is based on EQAO trends over the last five
years. The intensive and increased support to be provided to TVDSB schools was described.
More information will be forthcoming as the math strategy is started.
2016 June 9 ... 3
S. Armstrong reported a math parent night with guest Dr. Marian Small has tentatively been
set for September. Information will be shared once the date has been confirmed
12. COMMUNITY INVOLVEMENT UPDATES
a. Award of Distinction - No report
b. Active & Safe Routes to School - No report.
c. Community Partners — No report.
d. Education Week — No report.
e. Environmental Education Management
The Environmental Education Management will meet tomorrow morning.
f. Public Affairs and Communication — No report.
g. Think About It — Brochures have been delivered to the health unit. There are some in the
TVPIC office. More brochures are available if needed for events.
h. Thames Valley Administrators' Committee — Elementary
M. Lee shared the Thames Valley Administrators' Committee Elementary report noting June
is a very busy time for celebrations and reflection in elementary schools. M. Lee further
reported on the completion of EQAO testing and the continued work on school improvement
plans.
i. Thames Valley Secondary School Administrators' Council - No report
j. Thames Valley Council of Home and School Associations
The conference will be in London next year. A request has been submitted to host it at the
Stoneridge Inn, 2017 April 28-30.
13. FUTURE MEETING DATES
All meetings will be held in the Middlesex Room at the Education Centre starting at 6:30 p.m.
2016 September 8 2016 October 13 (6:00 p.m. start time)
2016 November 10 2017 January 12
2017 February 9 2017 April 6
2017 May 11 2017 June 8
14. FUTURE AGENDA ITEMS
• Fundraising FAQ's (May 2014)
• Internal Audits (May 2013)
• Copyright
o Support Document for Parents (Future)
o Webinar (Future)
• TVPIC Volunteer Recognition (Future)
• TVPIC Annual Report
• Parent Resource Guide Funding (Future)
15. ADJOURNMENT
The meeting adjourned at 7:50 p.m. by motion.
16. RECOMMENDATIONS: None
S.GOWDEY & D. PARSONS
CO-CHAIRS
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
G. Hart (by phone) B. McKinnon (Chair)
A. Morell M. Reid
R. Tisdale
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST — none declared
2016 June 13
5:02 p.m. — 5:39 p.m.
ADMINISTRATION AND OTHERS
L. Elliott B. Williams
P. McKenzie (+5:06)
3. IN CAMERA
On motion, the committee moved in camera at 5:02 p.m. to discuss personal matters reconvening in
public session at 5:39 p.m.
4. OTHER BUSINESS - none
6. DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
June 21, 12 p.m. August 30, 3 p.m.
6. ADJOURNMENT
The meeting adjourned at 5:39 p.m. by motion.
RECOMMENDATIONS: None
BILL MCKINNON
Chairperson
15.h
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2016 June 13
6:35 p.m. to 9:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
FASD E.L.M.O., T. Grant (Chair)
Chair of the Board B. McKinnon (6:35-6:40)
Children's Aid Society of London and Middlesex, M. Cvetkovich
Chippewas of the Thames, C. Dendias
Easter Seals, A. Morse
Epilepsy Support Centre, B. Harvey
Learning Disabilities Association of Ontario (LDAO), P. Cook
Trustee J. Bennett
Trustee R. Tisdale
VIEWS, J. Schaeffer
Voice for Hearing Impaired Children, M. Barbeau
Thames Valley Children's Centre, J. Gritzan Thames Valley
Council of Home and School, J. Nuyens
Regrets:
Association for Bright Children, D. Ensing
Autism Ontario, S. Young
Community Living Education Committee, S. Wilson
OPACC, T. Smith
Trustee C. Goodall
Vanier Children's Services, B. Montminy
15.i
S. Builder, Superintendent of Special Education
A. Leatham, Learning Supervisor
R. Lee, Elementary Principal
D. Clark, Secondary Principal
T. Birch, Secondary Principal
K. Aitken, Learning Support Services
S. Powell, Superintendent of Student Achievement (6:35-
7:01)
Guests:
Association for Bright Children, S. Weis (-8:55)
1. CALL TO ORDER
Chair T. Grant called the meeting to order at 6:35 p.m. in the London Room at the Education Centre.
Board Chair B. McKinnon joined the meeting to thank members of SEAC for their contribution over the
past year, including their extensive work on the Special Education Plan and budget process.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3. CONFLICTS OF INTEREST — none
4. MINUTES OF THE MEETINGS FROM 2016 MAY 30
The minutes were approved as printed. Minor revisions were noted.
5. BUSINESS ARISING FROM THE MINUTES OF 2016 MAY 30
Supt. S. Builder advised that the Modified Day Guidelines will be distributed at the 2016 September
12 SEAC meeting. The Modified Day Committee will meet in October, and again in January 2017, to
discuss data collection. Information and preliminary results will be shared with SEAC.
6. Accessibility Working Group
Supt. S. Powell joined the meeting to provide an update on the Accessibility for Ontarians with
Disabilities Act Plan (SEAC-1). Key areas of focus included ongoing accessibility enhancements to
TVDSB facilities; facility accessibility audit for all NDSB sites; accessible formats for library / print
materials as requested; planning process for website re -development. Continued input and feedback
from the Committee is welcomed.
Supt. Powell advised that information and communication regarding the Board's Assistive Technology
Library will be shared with parents.
Questions relating to new playground equipment was discussed, including accessibility and mobile
options when schools are purchasing new equipment.
7. Approval of the Preliminary Special Education Budget for 2016-2017
(Presented at the 2016 May 30 SEAC Meetings) — see Item 8.0
8. Approval of the 2016-2017 Special Education Plan
The committee extensively reviewed Standards 5 and 8-18 in detail. Further revisions and additions
were noted.
The committee agreed to review Standard 9: Special Education Placements Provided by the Board in
detail in the fall, as well as classroom placements.
A motion to sit past 9:00 p.m. to 9:30 p.m. was moved and carried.
The following recommendation was moved and carried:
Be it resolved that SEAC recommend the approval of the Special Education Plan (as presented
on June 14) and Budget (as presented on May 30) recognizing that the TVDSB Trustees have
consistently prioritized and provided additional financial supports over Ministry Special Education
revenues in order for the Plan to address student needs.
The following amendment was moved and carried:
Be it resolved that SEAC recommend the approval of the Special Education Plan (as
presented on June 13) and Budget (as presented on May 30), recognizing that the TVDSB
Trustees have consistently provided additional financial supports over Ministry Special
Education revenues in order for the Plan to address student needs.
The committee was unanimously in favour of the recommendation.
9. School Counselling and Social Work Services Staff
Supt. Builder advised that she had an update regarding School Counselling and Social Work Services
staff. A motion to move in -camera at 9:07 p.m. was moved and carried. The committee reconvened
in public session at 9:12 p.m.
A motion to rise and report was moved and carried.
10. Special Education Advisory Committee Priorities — see Item 8.0
Chair Grant acknowledged the Special Education Plan subcommittee for their extensive work on the
Special Education Plan as a priority for the 2015-2016 school year,
11. SPECIAL NEEDS STRATEGY UPDATE
A. Morse advised that the Integrated Delivery of Rehabilitation Services Program Guidelines Launch
Webinar was set for June 14, 2016.
12. CORRESPONDENCE
Correspondence was received from the District School Board of Niagara regarding commending the
Ministry of Children and Youth Services for investing in programs and services for children and
families on the Autism Spectrum.
Correspondence was also received from the Toronto Catholic District School Board regarding
Ministry cuts to Special Education High Needs Amount Grants.
13. NEW BUSINESS
Learning Supervisor A. Leatham advised that the PASSAGES information fair for students
transitioning from high school, will be held on November 9 in the Thames Room, Education Centre.
M. Barbeau agreed to join the planning committee as a representative of SEAC.
14. FORUM: ASSOCIATION UPDATES
Easter Seals — The Provincial Parent Association Advisory Committee on Special Education Advisory
Committee completed its filming of SEAC training videos, scheduled to be released in the fall.
Chair Grant expressed her gratitude to Board organizers of the Special Olympics currently underway
at TD Waterhouse for both secondary and elementary students. She also thanked the committee and
Special Education Plan subcommittee for their hard work and dedication to SEAC over the past
school year, and wished everyone a wonderful summer.
Supt. S. Builder thanked the committee for their collaborative efforts, involvement and commitment
during 2015-2016 and looks forward to working together during the 2016-2017 school year.
15. MEETING DATES
2016-2017 Meeting Dates — London Room
Monday, September 12
6:30pm
Tuesday, October 11
12:15pm (Elgin Room)
Monday, November 7
6:30pm
Tuesday, January 10
12:15pm
Tuesday, February 7
12:15pm
Monday, March 6
6:30pm
Tuesday, April 4
12:15pm
Monday, May 1
6:30pm
Tuesday, May 30
12:15pm (Dundas Room)
Monday, June 5
6:30pm
16. FUTURE AGENDA ITEMS
• Modified Day Guidelines (September)
• Internal IEP Audit Update (September)
• Mental Health Supports/Community Update (September)
• Special Education Plan
o IPRC Waivers
o Special Education Classroom Placements
• Mental Health Literacy Kits (Fall)
• IEP Report Summary (Annually)
• Informal Suspension (ongoing)
• Creating a Survey for Gifted Program (D. Ensing)
13. ADJOURNMENT
The meeting adjourned at 9:25 p.m. by motion.
TRACY GRANT
CHAIRPERSON
RECOMMENDATION:
Be it resolved that SEAC recommend the approval of the Special Education Plan (as presented on
June 14) and Budget (as presented on May 30), recognizing that the TVDSB Trustees have
consistently provided additional financial supports over Ministry special education revenues in
order for the Plan to address student needs.
Thames Valley DSB
Accessibility
2015-2016
Key
Areas of Focus
Ongoing accessibility enhancements to TVDSB
facilities
• Facility accessibility audit for all TVDSB sites
• Accessible formats for library / print materials as
requested
• Planning process for website re -development
•Most common accessibility -related requests are for ramps,
accessible parking and renovations for barrier -free washrooms
• $250 000 allocation per year from Facility Services to support
retrofits for specific identified needs
• Accessibility enhancements to renovated schools this year
• East Carling Public School (formerly Bishop Townshend PS)
• Aldborough Public School
• Accessibility enhancements to Education Centre will include:
• Accessible washrooms on each floor
® Accessible parking at the back of the building
Auto door openers
An independent facility accessibility audit of all TVDSB owned
sites was completed in 2015-2016
• Areas included in the audit include:
F]
C
® Barrier -free path of travel
• Access to all floors within a building
® Visual fire safety devices
® Barrier -free washrooms
• Accessible and adaptable seating spaces (e.g., offices,
auditoriums)
Individual site reports have been received by Facility Services
Facility Services staff are now preparing cost estimates for
renovations identified in the audits and will then determine
"n ext steps"
•More information will be available in 2016-2017 about the
work that will be completed
Accessibility for Library Learning Commons
and Print Materials
Special Education Staff (e.g., LSTs, Vision /Hearing Itinerant and Assistive
Technology staff) will support requests for materials in accessible formats.
PRINT MATERIALS
® Although we do have students in TVDSB using Braille, no Braille requests for
printed library materials have been made thus far.
• TVDSB has loan agreements with Ross MacDonald and CNIB for the most
current resources. We also have devices to create braille and devices to read
materials to students, if needed.
OTHER PRINT MATERIALS
U
TVDSB has an Assistive Technology (AT) Library and access to the titles within
this expanding library is set up by individual schools for those students who
require support.
The AT Library allows a Special Education Department to scan an entire book
into this library and the unbound, scanned copy of the book is then returned to.
the school for storage.
Most software and iOS devices have accessibility features such as screen
readers built in to the software or device.
Accessibility for Library Learning Common's
and Print Materials
ELECTRONIC MATERIALS:
Most of our databases and eBooks offer screen readers
or have aread-to feature, and provide large
font/background contrast within their site.
• We have over 100 titles in audio book format within
MediaNet (on loan to any school).
• Learning Coordinators are exploring the Google Apps for
Education add-ons and accessibility features and how
this resource can support students who need visual
supports.
• All materials in digital form are accessible. Photocopiers,
phone apps (Office Lens) and scanners convert print to,
electronic form for accessibility.
4 qN
DI
71
Compliance with World Wide Web Consortium Content Accessibility (WACG 2.0) standards
This will be part of the TVDSB Request for Proposal for a new website service provider.
Timelines for TVDSB website redevelopment are 18-24 months.
Key features of WACG 2.0
Perceivable
• Provide text alternatives for non -text content.
• Provide captions and other alternatives for multimedia.
• Create content that can be presented in different ways, including by assistive technologies.
• Make it easier for users to see and hear content.
Operable
• Make all functionality available from a keyboard.
• Give users enouizh time to read and use content.
• Do not use content that causes seizures.
• Help users navigate and find content.
Understandable
• Make text readable and understandable.
• Make content appear and operate in predictable ways.
Robust
Maximize compatibility► with current and future user tools.
15.j
REPORT OF THE AUDIT COMMITTEE
MEMBERS PRESENT
A. Morell R. Kent
M. Reid R. Robertson
R. Tisdale (Chair) B. McKinnon (ex officio)
1. CALL TO ORDER
The meeting was called to order by Chair Tisdale.
2 APPROVAL OF AGENDA
The agenda was approved by motion.
3 CONFLICTS OF INTEREST - none declared
4 REPORT OF 2016 MAY 10 MEETING
For information only.
2016 June 14
3:30 - 4:34 p.m.
ADMINISTRATION AND OTHERS
C. Beal M. Moynihan (3:35-3:52)
L. Elliott S. Young (3:35-3:52)
J. Pratt P. Hicks (3:35-3:52)
J. Berkin C. O'Connor, PwC (3:35-3:59)
B. Lowe, PwC (3:35-3:59)
5 IN -CAMERA
The Committee moved in -camera at 3: 35 p.m. It reconvened in public session at 4:00 p.m.
6 MEMORANDUM 2016: B10, INCREASING CONSISTENCY AMONGST REGIONAL INTERNAL AUDIT TEAMS
The Committee reviewed the 2016 May 26 Ministry memorandum. Superintendent Beal advised that
the Regional Internal Audit Coordinator has been working on the development of a standard
performance review tool.
All Committee Members agreed that the internal audit report format recently employed by PwC is
preferable to previous audit report formats used by RIAT. It was noted that the South Region RIA
Coordinating & Steering Committee (RIACSC) has also indicated their preference for the PwC template.
Associate Director Pratt advised that RIACSC will be discussing risk assessment at their next meeting.
Supt. Beal reminded the Committee that PwC has been contracted for three statements of work, with
continuation past August 31 dependent on the region's boards' feedback.
Chair Tisdale described her participation in a recent OPSBA workshop led by her and the RIA
Coordinator.
Further discussion regarding the memorandum occurred. Fundamental concerns with respect to audit
independence and audit scope were expressed.
The following motion was moved and carried:
That the Chair of the Audit Committee send a letter to the Assistant Deputy Minister
outlining the members' concerns related to Memorandum 2016: B10, Increasing Consistency
Amongst Regional Internal Audit Teams.
7 STATUS OF RIAT AUDITS AND DETERMINATION OF 2016-17 AUDITS
Supt. Beal sought feedback from the Committee regarding audits to plan for 2016-17. Fundraising and
Monitoring & Reporting Outcomes were identified. Assoc. Director Pratt advised that 2016-17 audit
planning will also be discussed at the Senior Administration Planning Days and the RIACSC.
8 TERM OF APPOINTMENT FOR COMMUNITY MEMBERS
Supt. Beal advised that the term of appointment for both community members ends 2016 November 30,
with Regulation 361/10 requiring advertisement of the position prior to reappointment for one of the
members. The ability to stagger the two terms will be explored. Administration was tasked with
bringing a draft posting to the September 13th meeting.
9 ANNUAL COMPLIANCE REPORT
The Annual Compliance Report was received.
10 DRAFT AUDIT COMMITTEE WORK PLAN FOR 2016-17
A draft work plan was provided. Members were asked to forward revisions to Supt. Beal or her
assistant.
11 ADDITIONAL ITEMS
Chair Tisdale gave appreciation to the community members for their time and expertise given to the
Audit Committee.
12 FUTURE MEETING DATES AND TIMES
The next meeting is scheduled for 2016 September 13 at 3:30 p.m.
13 ADJOURNMENT
A motion to adjourn was approved at 4:34 p.m.
RECOMMENDATIONS: none
RUTH TISDALE
Chairperson
15A
REPORT OF THE PLANNING AND PRIORITIES ADVISORY COMMITTEE
2016 June14
6:10 p.m. — 9:13 p.m.
Members: Trustee J. Bennett, Trustee R. Campbell, Student Trustee H. Goddeeris, Trustee G. Hart,
Trustee B. McKinnon, Trustee A. Morell, Trustee S. Polhill, Trustee M. Reid (-6:30), Trustee P. Schuyler
(+6:44), Trustee J. Skinner, Trustee R. Tisdale, Trustee J. Todd
Regrets: Trustee C. Goodall, Trustee P. Jaffe, Student Trustee S. Suvajac
Administration: C. Beal (Superintendent), K. Bushell (Executive Officer, -8:00), L. Elliott (Director), J.
Pratt (Associate Director), R. Culhane (Superintendent, -8:00), B. Sonier (Superintendent, -7:10), S.
Macey (Manager), H. Gerrits (Manager, -8:00), R. Kuiper (Learning Supervisor, -8:00), B. Williams
(Supervisor)
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared
3. MINUTES OF THE PREVIOUS MEETING — provided for information
4. BUSINESS ARISING — none
5. PUBLIC INPUT — BUDGET
a. Delegations
Public input was received on the 2016-2017 budget. Eight individuals and a representative of the
School Council for North Middlesex District High School made presentations. Presenters were
invited to forward their written presentations to B. Williams for distribution to Trustees.
b. Written
Written public input received since the last report regarding the 2016-2017 budget was received.
6. PROPOSED NEW NORTHEAST LONDON ELEMENTARY SCHOOL
K. Bushell presented for information the proposed plan to construct the new northeast London
elementary school. The proposed design, Ministry funding, estimated budget and timelines for
completion were described.
K. Bushell responded to questions of clarification. At opening, the school is expected to have an
enrollment of 575 JK to grade 7 pupils noting grade 8 students will attend and graduate from their
existing school. In the following year, the enrollment is expected to be over 600. The school is being
built for 625, with allowance for expansion in the future.
It was noted the child care and family centre space is similar in design to the new northwest school.
In response to a question, H. Gerrits described the vetting of the Lead Agency who will operate the
family centre under a lease agreement with the Board. A question was raised regarding the naming
of the family centre. H. Gerrits advised the practice is to name the centre based on the City of
London planning district.
K. Bushell described the land use of the area adjacent to the site.
7. 2016 CAPITAL PRIORITIES FUNDING SUBMISSION LIST
K. Bushell presented for information the list of proposed Capital Priorities to be submitted to the
Ministry of Education for Capital Funding. The six prioritized capital projects were described including
the rationale for selection.
The Ministry of Education announced the 2016: 1311 Memorandum - Request for Capital Project
Funding Submission on 2016 May 26. Each board has an opportunity to identify up to eight of their
highest and most urgent Capital Priorities and submit business cases in order to be considered for
funding approval. Funding for Capital Priorities projects will be allocated based on a business case
basis for new schools, retrofits, and additions that need to be completed by the 2019-20 school year.
Projects eligible and non -eligible under the Ministry funding guidelines were described. Of note was
the change permitting requests for capital funding for local child care and family centres. K. Bushell
and H. Gerrits described meetings held with the Consolidated Municipal Services Managers
(CMSMs) regarding the identified need for child care/family centres in each of Oxford, Elgin,
Middlesex and the City of London. H. Gerrits described the identified communities and schools for
future child care/family centres.
In response to a question, K. Bushell described his conversation with the Ministry capital analyst
concerning capital priorities and in particular the proposed new southeast school.
K. Bushell clarified there is no requirement for Board approval of the capital priorities list.
8. 2015-2016 INTERIM FINANCIAL REPORT -2016 MARCH 31
C. Beal and S. Macey presented the 2015-2016 Interim Financial Report on the financial results for
the seven months ending 2016 March 31. The report was provided as per Ministry memorandum
2009:SB38 that administration provides management and the Board of Trustees with a financial
report a minimum of 3 times per year.
Information reviewed included the summary of revenues and expenses; accumulated surplus
available for compliance purposes; summary of staffing; and the enrolment summary. Changes in
expenses, revenues, staffing and enrolment were highlighted. There were no areas of risk identified
to the Board.
The list of Education Program — Other (EPO) grants was reviewed; administration addressed
questions of clarification regarding the EPOs. There was discussion regarding options for lobbying
the Ministry to create an EPO for rural schools.
Discussion considered the process for trustee review of the revised estimates. It was noted the
November interim report includes the revised estimates.
9. OTHER BUSINESS
a. Business Arising from Previous Meetings
i. Public Input (item 3.e, 2016 April 19)
As a follow up to public input received by the committee on 2016 April 19, S. Macey provided
information on a 2014-2015 deficit incurred by a school. It further was explained that
surpluses and deficits are carried over to the subsequent year; when a school incurs a deficit
the expectation is that they recover that deficit in the subsequent year(s). It was confirmed
the school is on track to recover that deficit.
ii. 2016-2017 Preliminary Budget — Grants for Student Needs (item 6.a, 2016 May 10)
S. Macey reported on the reduction in the 2016-2017 allocation for the Adult, Continuing
Education, and Summer School Grant noting the anticipated reduction in enrollment; the
reasons for the reductions in enrollment were described as provided by the principal.
Trustees requested a copy of the information.
b. In Camera
On motion the committee moved in camera at 8:44 p.m. to discuss legal matters reconvening in
public session at 8:49 p.m.
c. Budget Debate Process
The budget debate process and funding for small schools was discussed.
10. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2016 September 13 at 6:00 p.m.
11. FUTURE AGENDA ITEMS
• Report of the STS Conditional Bussing Work Group (Trustee Hart)
12. ADJOURNMENT
On motion the committee adjourned at 9:13 p.m.
RECOMMENDATIONS: None
G. HART
Committee Chair
15.1
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
G. Hart (+2:40) B. McKinnon (Chair)
A. Morell (+2:50) M. Reid
R. Tisdale
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST — none declared
2016 June 21
2:36 p.m. — 4:33 p.m.
ADMINISTRATION AND OTHERS
L. Elliott B. Williams
J. Knight (+2:45, -2:56)
D. Giesbrecht (+3:00,-3:32)
3. REVIEW AND APPROVAL OF THE 2016 JUNE 28 BOARD AGENDA
The in -camera and public Board meetings agendas for 2016 June 28 were reviewed and updated.
4. CORRESPONDENCE
The following four pieces of correspondence were received. It was determined each would be added
to the 2016 June 28 public Board meeting agenda under correspondence.
a. Rainy River District School Board - OFSAA Transfer Policy
Correspondence sent to the Ontario Federation of School Athletic Associations (OFSAA) from
Rainy River District School Board and copied to all Ontario school board Chairs and Directors
was received. The correspondence was in relation to the OFSAA transfer policy.
b. Upper Canada District School Board
Correspondence from the board of Trustees of the Upper Canada District School Board sent to
Chair McKinnon was received. The letter conveyed their support and condolences for the tragic
loss of students to suicide over the last number of months.
c. Bluewater District School Board
Correspondence from the Bluewater District School Board thanking the board of Trustees for their
letter to the OFSAA regarding the motion passed at the 2016 April 26 Board meeting was
received. Included in the correspondence was the response from OFSAA to the Bluewater
District School Board.
d. York Region District School Board
Correspondence from the York Region District School Board to the board Chair was received.
The York Region District School Board acknowledged receipt of the letter sent to the Minister and
copied to all Ontario school boards regarding the addition of coding to the Ontario curriculum in
Junior Kindergarten to grade 8.
5. HOSPITALITY
Discussion considered current food services at Board and Advisory Committee meetings. Manager J.
Knight joined the meeting. Results of a survey completed by trustees and senior administration
regarding current food services were shared. There was agreement that outside catering be used for
both Board and Advisory meetings beginning in September 2016.
6. IN CAMERA
On motion, the committee moved in camera at 3:32 p.m. to discuss legal and personal matters
reconvening in public session at 3:58 p.m.
7. OPSBA MEMBERSHIP
The invoice and related correspondence regarding the 2016-2017 OPSBA membership was received.
The following recommendation was moved and CARRIED:
That membership to the Ontario Public School Boards' Association be renewed.
The membership to the Ontario Public School Boards' Association will be paid in the amount of
$120,506.00 plus applicable taxes (CC -1).
8. TRUSTEE BUDGET UPDATE
The 2016-2017 Trustee Budget as at 2016 May 31 was reviewed. Secretarial Assistant, Trustees
Office D. Giesbrecht joined the meeting; line items were discussed.
9. TRUSTEES' CONFERENCE ROOM
Upgrades to the conference room were discussed. D. Giesbrecht reviewed options for replacing the
chairs in the conference room. It was determined new chairs will be purchased for the Boardroom;
the Boardroom chairs will be repurposed and placed in the conference room.
10. 25 YEAR EMPLOYEE RECOGNITION
D. Giesbrecht shared information regarding plans for the 25 year employee recognition event. Upon
recommendation, it was confirmed the event will be held at the Lamplighter Inn.
11. PUBLIC INPUT
Applications received for public input at the 2016 June 28 Board meeting were reviewed.
12. TRUSTEE AND SENIOR ADMINSTRATION EVALUATION OF ADVISORY COMMITTEES
Feedback received to date was reviewed and discussed. Director Elliott shared the draft mid -year
reflection survey for feedback; it was agreed the survey would go out to Trustees and Senior
Administration for completion by 2016 July 8.
13. SYSTEM RETIREMENT RECEPTION
Supervisor B. Williams shared information regarding the Annual Retirement Reception scheduled for
2016 September 28.
14. STUDENT TRUSTEE MENTORS
Discussion considered mentorship for the incoming student trustees. Chair B. McKinnon offered to
invite trustees to put forward their name to stand as a trustee mentor.
15. UPCOMING EVENTS/INITIATIVES
— Trustee Professional Development — August 20
— System Retirement Reception — September 28
— 25 Year Employee Recognition — November 7
16. OTHER BUSINESS - none
17. DATE AND TIME OF NEXT MEETING
The next Chair's Committee Meetings was confirmed for 2016 August 30, 3 p.m.
18. ADJOURNMENT
The meeting adjourned at 4:33 p.m. by motion.
RECOMMENDATIONS:
That membership to the Ontario Public School Boards' Association be renewed.
BILL MCKINNON
Chairperson
7.
I CC -1
F
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PUBLIC
Public school Boards' Association Michael Barrett
ONTARIO 1 UBLIC 439 University Avenue, 18th Floor President
SCHHou BOARDs5 Toronto, ON MSG IY8
AssoCIATION Tel: (416) 340-2540 Gall Anderson
Fax: (416) 340-7571 Executive Director
Leaftg Education% Advooate,s � nasterta?oosba.ore
www.onsba.oro
June 8, 2016
TO: Bill McKinnon, Board Chair and Laura Elf iott, Director of Education
i CC: Christine Beal, Superintendent of Business
THAMES VALLEY DISTRICT SCHOOL BOARD
The success of the Ontario.Public School Boards' Association (OPSBA) is strengthened by the commitment of our.
members to publicly funded educationl. - Wq appreciate this opportunity to share with you the benefits of OPSBA
membership and show highlights of,our success this past year.
We Invest our expertise and energy ln'ui lays that we know will have positive impacts on a wide variety of student*rieeds
across the province. Our voices are always rooted in our five priorities:
• The Whole Child and Student Well -Being
0 idew Generation Education
• Trustees — Building Leadership Capacity
• Education funding
• Labour Relations
Throughout the past year, we have seen success on a number of our key action items, which Include:
• An unprecedented Labour Relations role for the association as OPSBA successfully concluded and ratified seven
central collective agreements for the first time as designated employer bargaining agent under the School
Boards Collective Bargaining Act (SBCBA). Agreements were reached with CUPS, ETFO Teachers, ETFO
Education Workers, the Education Workers' Alliance of Ontario, the Ontario Council of Education Workers,
OSSTF Teachers and OSSTF Education Workers. Since January 2016, OPSBA has also been involved in a
comprehensive consultation process to review the SBCBA.
a The provincial government's legislative agenda has engaged OPSBA in a wide range of advocacv work, including
responses to Bill 181, the Municipal Elections Modernization Act, Bill 113, Police Record Checks Reform Act, and
amendments to Regulation 444%98 (Disposition of Surplus Real Property).
• OPSBA was the founding member of the Ontario Coalition for Children and Youth Mental Health. The
Coalition's profile continues to grow and its ability to provide timely expert advice on Issues Is well-recognized.
In April 2016, the Coalition held a successful fourth Summit on Children and Youth Mental Health in Toronto,
attracting more than 700 attendees. The next Summit will be held on April 12 and 13, 2018.
• OPSBA's First Nation Trustees Council provides a strong voice In advocatingfor First Nation, Metis and Inuit
Education. The Council has engaged in a range of initiatives this year, with a primary focus on mandatory
components in Ontario's elementary and secondary curriculum on FNMI histories that includes treaty
education, the history and legacy of residential schools, and the impact of the indian Act.
• Our five new and 14 updated Professional Develooment Modules, were available in time for the beginning of
the 2015-16.school year. Inspired by the thoughtfulness and commitment that trustees bring to their
governance work, the modules include: What Makes a Great Board Chair?; First Nation, Metls and Inuit
Education for school board trustees; Code of Conduct for Trustees; Social Media; and Internal Audit
Committees,
01
• In early May, OPSBA President Michael Barrett spoke to media regarding the importance of autism intervention
programs for children over the age of five afterthe government announced changes to eligibility for Intensive
Behavioural Intervention *(IBI), IBI wait lists and the automatic transition from IBI to Applied Behaviour Analysis
(ABA) at age five. "We're hoping the government will give careful reconsideration to changes being made,"
President Barrett told the Toronto Star. "It's never too late to correct 'a mistake." He also called on the
governmeht to show "the same courageous leadership" it demonstrated In April when it changed plans to close.
provincial schools for deaf students and those with severe learning disabilities.
In addition to the accomplishments noted above, our advocacy for student success and the governance role of school
board trustees has extended well beyond the borders of Ontario. OPSBA responded with st_rone public support of the
Quebec English School Boards Association in their fight against that province's Bill 86, which would have amended
Quebec's Education Act to replace -comm issloners (trustees) with school councils. This spring, the-govdrnment
abandoned the legislation. We stand proudly alongside our colleagues in Quebec in defending the role of trustees, the
only democratically elected position solely responsible for providing sound educational opportunities for all students.
More recently, OPSBA has emerged as a key signatory to a Canadian School Boards Association letter to Prime Minister
Justin Trudeau supporting a private member's bill, Bill C-241 --An Act to amend the Excise Tax Act (school authorities).
This proposed bill would amend the Excise Tax Act so as to increase the goods and services tax rebate rate for school
authorities/boards from 68% to 100%, resulting in -millions of dollars in savings for our member. boards.. We continue to
advocate in support of Bill 0.241 through all available channels and are promoting the public oetition on our website.'
Our programs and services are highly cost effective. The financial benefits of membership far exceed not only the
membership fee itself, but the outcomes that could be achieved by boards acting Individually,- Our interventions on
copyright tariffs, natural gas rates and electricity rates have continued to create significant savings for all school boards
and cover membership fees many times over. When this is combined with the indirect benefits created by OPSBA
coordination and advocacy identified in this correspondence and our Kev Work document, the value of membership
speaks for Itself.
6Jsaw.n.p.reahze:d,: at`.:
Th m:es -Yai �3is:trict''School::8' rr
Savin s:in.-co ri ht l=ees:; $174,267,:Savin s.i Ener Costs° 593 9 0
The 2016-2017 OPSBA membership fee for your board Is $120,506.
OPSBA Is an issues -driven, problem -solving organization dedicated to serving our members. We represent an influential
force In the shaping of education policy and school board governance. You are invited to review more Information about
the valuable services OPSBA offers your board by clicking on the Key Work and Annual Report links at www.oasba.org.
We'thank you for your membership and participation in OPSBA this coming year,
Best Regards,
Michael Barrett Gall Anderson
President Executive Director
Attachment: Invoice for the 2016-2017 OPSBA fees
2
Ontario Public School Boards' Association
21t
&A r MA11.01M.
,
439 University Avenue, lath Floor
Toronto, ON MSG I Y8
ONT'AR10 PUBLIC -Tel- (416) 340-2540
SCHOOL ! BOARDS ' Fax: (416) 340-7571
AssoamoN- webmaster(@oDsba.ora
www.00sba.0ra
Leading EducatiaMs Advocates
Invoice to: Thames .Malley 'District School Board
P.O. Box $888. Station B -
125.0 Dundas Street
London, Ontario
N6A 5L1 -
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Invoice# 35-16/17 Date.- September 01, 2016 HST #10780 0344 RT 0001
gh-WW'.4 M&I AM% -'WW",M I -M17til
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2016-2017 Membership Fee
September 01, 2016 to August 31, 2017
* Final Billing
Please make cheque payable to:
Ontario Public School Boards' Association
Terms of Payment: Due upon receipt
Copy 1 - Customer Copy 2 - Accounting
$120,506.00
Subtotal $120,506.00
HST @ 13% $15,665-78
IT M
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Total
Copy 3 - File
15.m
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
MEMBERS
J. Bennett, Trustee
A. Morel[, Trustee
B. McKinnon
C. Doxtator, Oneida Nation of the Thames
C. Kechego, Chippewa of the Thames
B. Summers, Oneida Nation of the Thames
Absent:
P. Schuyler (Chair)
D. Grosbeck, Chippewas of the Thames
S. Doxtator, Oneida Nation of the Thames
M. Fisher, Munsee- Delaware Nation
G. Forrest, Munsee-Delaware Nation
2016 June 22
10 p.m. to 5:25 p.m.
ADMINISTRATION AND OTHERS
P. McKenzie, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
S. McGahey -Albert, FNMI Education Advisor
J. Hill, FNMI Learning Coordinator
L. Abell, Corporate Services Assistant
M. Macdonald, Principal S.D.C.I.
M. Deeb, Principal H.B.Beal S.S.
D. Chisholm, Vice -Principal Saunders S.S.
R. Oakley -Law, Principal Delaware Central P.S.
L. Williams, Principal Lambeth P.S.
J. Wood, Research and Assessment
Guests:
S. Macey, Manager Financial Services (+3:00,-3:56)
P. Hearse, Supervisor Financial Services
A. Sodawater, Financial Analyst
N. Rayfield, Research 'and Assessment (+3:00,-4:25)
C. Camillo, incoming Learning Coordinator
P. Spicer, Principal
C. Friesen, Principal
D. Dolson, Chippewa Secondary School Counsellor
1. CALL TO ORDER
The meeting convened at 3:10 p.m. at Strathroy District Collegiate Institute, 361 Second Street.
P. Skinner opened the meeting with 'The Spirit Awakes' video that captured the First Nations student
gathering at Tim Horton Onondaga Farms. While at the camp students made wampum belts, drums
and learned about Lenape, Oneida and Ojibway language. The four day event in May provided First
Nations students with leadership skills.
2. APPROVAL OF AGENDA — The agenda was approved on motion.
3. CONFLICTS OF INTEREST — none declared
4. REPORT OF MEETING- 2016 MAY 17 — provided for information.
5. BUSINESS ARISING FROM MINUTES
a. Item #10.c: Ministry of Education Memorandum
Supt. P. McKenzie provided information regarding the Ministry of Education Memorandum —
Grants for Student Needs changes for 2015-16 and 2016-17. The memorandum provided
information about updates to the 2015-16 Grants for Student Needs (GSN) and GSN funding for
2016-17 in conjunction with the release of the 2016-17 school year allocations for the Education
Programs — Other (EPO) transfer payments.
Specific to the discussion was the First Nation, Metis, and Inuit Education leads in every board
noting that the Ministry will invest an estimated $1.2M in the Per -Pupil Amount (PPA) Allocation of
the First Nation, Metis, and Inuit Education Supplement in 2016-17 to ensure that all boards
receive a base amount of funding. This will give all boards resources to establish a position at a
supervisory officer level that is dedicated to supporting implementation of the Ontario First Nation,
Metis, and Inuit Education Policy Framework. In response to a question it was advised that
Thames Valley District School Board (NDSB) has a supervisory officer supporting First Nations.
Members of the Finance team joined the meeting to share the First Nations Advisory Committee
Budget Summary as of 2016 June 22 that was distributed at the meeting. The components of the
summary were explained. A projected increase of 64 pupils is expected in Native Language
Program in 2016-2017. It was advised that a new Social Worker role has been added in 2016-
2017. Questions of clarification were addressed regarding secondary class sizes noting the
minimum requirement is twelve students. Some classes may be stacked allowing more students
to take a class.
6. PROGRAM SPOTLIGHT
a. Rethink Secondary Learning Report — Strategic Priority #3
J. Wood and N. Rayfield, Research and Assessment Associates presented the Rethink
Secondary Learning Report — Strategic Priority #3 booklet. Phase I of the Rethink Secondary
Learning Strategic Priority has concluded assessing current programming, engaging stakeholders
in identifying student needs and exploring programs to develop an action plan. Discussion groups
and an online survey engaged over 2,000 stakeholders. The Senior Administration Team is
looking at the next steps over the summer. The communities were asked to review this report and
share ideas.
b. Annual Work Plan 2016-2016
P. McKenzie provided comments regarding the First Nations Advisory Committee Annual Work
Plan 2015-2016 and invited feedback as well as suggested topics for next year The community
members will take the plan to their communities and provide input in September.
A discussion ensued around First Nation teachers attending Professional Development sessions
offered through Thames Valley. The teachers do not have access to register for the sessions
through the employee portal. Solutions to registration barriers will be explored.
7. LEARNING SUPPORT SERVICES UPDATE
a. Board Action Plan (BAP) Updates
The Board Action Plan (BAP) Updates were provided to members in advance of the meeting.
Members were advised to continue sharing feedback with S. McGahey -Albert.
P. Skinner distributed the Cultural Funds Summary. The distribution of the funds was discussed.
Principals commented that the funds are used for various activities from FNMI resources to
organizing guest speakers for events. Awareness and planning for the distribution of the funds
should start earlier.
8. PRINCIPALS' UPDATE
a. B. Davison Secondary School
R. Hart shared the B. Davison report (FNMI 1) that was provided to the Committee in advance of
the meeting.
b. Delaware Central Public School
Principal R. Oakley -Law referred to the written report as attached (FNMI 2) and provided to the
Committee in advance of the meeting.
c. H.B. Beal Secondary School
Principal M. Deeb referred to the written report as attached (FNMI 3) and provided to the
Committee in advance of the meeting.
d. Lambeth Public School
Principal L. Williams referred to the written report as attached (FNMI 4) and provided to the
Committee in advance of the meeting.
e. Saunders Secondary School
Vice=Principal D. Chisholm referred to the written report as attached (FNMI 5) and provided to the
committee in advance of the meeting.
f. Strathroy District Collegiate Institute
Principal M. Macdonald referred to the written report as attached (FNMI 6) and provided to the
Committee in advance of the meeting.
9. COMMUNITY UPDATE
a. Oneida Nation of the Thames
B. Summers shared the Oneida Nation of the Thames update. The community will offer summer
school in July. Standing Stone elementary school has been successful in its application to the
Martin Aboriginal Education Initiative.
b. Chippewas of the Thames First Nation
C. Kechego provided the Chippewas of the Thames First Nation Community Update. The
Solidarity Day events were highlighted. Many people enjoyed the festivities that included a
carnival, quarter bingo and a BBQ. Everyone was invited to attend any First Nations events.
c. Munsee-Delaware Nation — none.
10. ADDITIONAL ITEMS
a. Membership
C. Kechego, Chippewa of the Thames Community member will not be returning to the First
Nations Advisory Committee in September. Notice of a new representative will be sent to Thames
Valley District School Board for approval by the Board on 2016 June 28.
Retiring Principals were thanked for their contributions to the First Nations Advisory Committee;
R. Oakley -Law, M. Macdonald and R. Hart.
D. Chisholm and J. Hill were thanked for their contributions to FNAC and wished the best in their
new roles.
11. FUTURE MEETING DATES
2016-2017 Schedule
All Meetings start at 3:00 p.m.
Tuesday, 2016 September 20
Tuesday, 2016 October 18
Tuesday, 2016 November 15
Tuesday, 2016 December
Tuesday, 2017 January 17
Tuesday, 2017 February 21
Tuesday, 2017 March 21
Tuesday, 2017 April 18
Tuesday, 2017 May 16
Tuesday, 2017 June 20
Chippewa of the Thames
Oneida Nation of the Thames
H.B. Beal Secondary School
NO MEETING
Saunders Secondary School
Lambeth Public School
Delaware Central Public School
B. Davison Secondary School
Strathroy District Collegiate Institute
Munsee-Delaware Nation
12. ADJOURNMENT
The meeting adjourned at 5:25 p.m. by motion.
Recommendations: None
J. Bennett for P. Schuyler
Committee Chair
s, B. Davison Secondary School
785 Trafalgar Street, London, Ontario N5Z 1 E6
Telephone: (519) 452-2880 Fax: (519) 452-2899
Web site: www.tvdsb.on.ca/davison
' Richard Hart, B.A., B.Ed., M.Sc.Ed., Principal — Ruth Inglis, B.P.H.E., B.Ed., M.Ed., Vice -Principal
Carrie Rogers, First Nations Counsellor
First Nations AdvisoryReport to Council
Date: Tuesday June 22, 2016
Transition Meetings and Timelines:
• Transition meetings for our incoming grade 9 students are completed
• Potential graduate students are doing a final review with guidance before they leave
Davison S.S
Initiatives to Support Students in their Learning:
• Credit Recovery efforts saved 21 credits this semester
• Credit improvement Week is schedule for June 22-28 for at risk students
• Credit Rescue is ongoing to assist students that failed a subject last year/semester
Cultural Initiatives:
Kim Alexander, our First Nations teacher, attended a workshop with Purveen, Star and
Jessica and did the tour of the Residential School.
• SOAHAC to provide Pow Wow with me for the Girls Phys -Ed Class - Period 3. Some
conflicts with illness and bereavement, but we will have 2 instructional periods.
• Sharing Circle was held with students to discuss the year success and things that we need
to continue to improve towards. Over lunch with Rhonda Doxtator - Oneida Education
Student Advocate.
Importance Dates:
• June 15, End of school year East Park celebration event
• June 16, Commencement / Grad celebration, dinner and dance
• July 2, 3 and 6 Report cards pickup and/or mailed home.
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
Delaware central, 'public School
r 14 Osborne Street;. Box.36, Delaware, ON NOL 1 FO
' . Tel. 5196652-5371 Fax..519-652-3578
.DIST IGT 5010.0E BOARD delawarecentralcmdsb.on.ca
Delaware Central FNAC Report
June, 2016
Transition Meetings and Timelines
• Transition activities are being planned for our new students from Standing Stone'. We a:re in the
process of getting permission for Standing Stone students -to come to Delaware for classroom
k � sib"*+' to 14 i{Fes§ � '� `d`r"•' ��res �,��;q� s;'"•v �Sti 4 twCG `X'"'d ,>. {$
visits and artici ati „in smal� rou j;Coo
bY'rn":P 'J Zd i t•• �� A, i.n x . j:;::: a:..d: :'."
- :ate • �`
3 &.,
' rX ' M .,
Initiatives to Suppgtt,Students In TheirLearning
p
eP
,. i !!•4X�iz;.,`'�r:!. .S,r.r.. .kY`'Y EYE. 'C.i,. . �s�`;':.
• Some Delaware staff attended lWe are.All Tte,aty,Peo.ple, Sprin_ g�,Gat� er;Confeeerrce.%of FNMI Cl,
the Maurice Switzer rsesentatio'n and^ "he On"'beda Cori)) uri ty Dinner), 06eAwo FNMEEI
cham i`ens;went t$ Mdihawk Institute an. Inds.'
d Good {y x
;I';t,,ii zf 1r, ;sM.r '1Aa 6+. 'y, . '�F`''�>• i 5
F
7/2
Cultural InitNtives
• Our r de 6 stude "iff ��erformed thei4dr and s n's at Beal on June 3.14
• Our entire school enjoyed the Anfiler Ft`'�ierPowNNow on June 3. Grade 1/2 class just completed
their Pow Wow inquiry unit in Social§t,4 ies,
• Frazer Sundown came to Delaware 'fib suFp'ort'burnstude''tsi`planning our social (June 14) We
had visitors from Standing Stone and5th, 6g School a;;:.'y: e:i fias,special guest, Trustee Schuyler.
This project was supported by cult rad fundsY4 „ "
• Grade 6 Delaware students will b going to S'' ing! on June 22 to do some cultural
activities and meet their new gra a 7Xc'lassrnate A "`
&4i
• Our intermediate Oneida stude:f is ran a seripl dream:catcher workshops with support from
our teachers.
Calendar of Events:
• June 14 Haudenosaunee Social / Dreamcatcher Workshop
• June 22 —Trip to Standing Stone
Thames Valley District School Board We build each student's tomorrow, every day. Website: www.ty"dsb,ca
?>. H.B. Beal Secondary School
Bea525 Dundas Street Phone: 519-452-2700 www.tvdsb.ca/beal.cfm
91 � nn.'
London, Ontario Fax: 519-452-2729 Email: beal(&tvdsb.on.ca
A cent�iry of ciucOO �i7d tr�oing N66 1 W5
Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal
Mr. Matthew Bradacs, B.A., B. Ed., M. Ed., Vice-Principal
Mr. Michael Barry, B.A., B.Comm., B.Ed., Vice-Principal
Ms. Tammy Vacante, B.A., B. Ed., M.A., Vice-Principal
Report to First Nations Advisory Council
June 2016
TRANSITION MEETINGS AND TIMELINES
Beal hosted transition visits of grade 8 Chippewa students from Antler River. These are students
who are registered to attend Beal next year - they experienced tours of the school, a Q & A period
from senior FNMI students, and joined in on a peer mentoring session.
A graduate meeting was held in guidance for students attending post -secondary next year.
Indspire was present to help students apply for bursaries and scholarships for post -secondary
endeavours.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
Efforts continue to attempt to ensure students achieve their 4 credits. Also, supports are being
put in place for those students who are positioned to graduate. Our student achievement days
are focused on students completing course work for submission in order to pass their courses.
Presentation in Toronto with Superintendent, Karen Wilkinson and Learning Supervisor, Purveen
Skinner; we shared the role of the FNMI SSI initiative with other Ontario boards and collaborated
on next steps.
Teachers attended a TVDSB PD to the Woodland Cultural Center and Goodminds bookstore. It
was an incredible day of learning and an opportunity to collaborate with other teachers interested
in FNMI initiatives at their school.
CULTURAL INITIATIVES
Our visiting guest artist from Chippewa (Nancy Deleary) was at Beal to assist students in writing
their descriptions about their art pieces. This is the final piece to complete for the art installation
work with Erin Mutch.
6 Beal students attended the 4th R one day leadership camp at Spencer Lodge, predominantly in
a leadership role for the day.
ON-GOING INITIATVES
Lunch and Learn continues to be hosted by Rhonda Doxtator twice a month.
FUTURE DATES
June 22-28 Final Exams
June 29-30 PA Days
July 6 Report Cards Available for Pick Up
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
Report to First Nations Advisory Council- June, 2016
Transition Meetings and Timelines:
➢ Grade 6 to 7 transition
• Lambeth will be participating in a Cultural Event at
Standing Stone on June 22, 2016.
➢ Grade 8 to 9 transition
• FNMI Bridging Group- Saunders Gr. 9 Orientation Program -
June 1, 2016
Initiatives to Suaport Students in their Learninq,
• Meeting with Saunders Support Counsellors- June 24, 2016
Cultural Initiatives
• FNMI Collaborative Inquiry- Visit to Oneida Community
Culture and Language Centre
Standing Stone
Ida's
Log House
Community Tour
Thank you for welcoming us to your community!
u
SAUNDERS SECONDARY SCHOOL
941 Viscount Road, London, Ontario N6K 1 H5
Telephone: (519) 452-2770 - Fax: (519) 452-2799
Website: www.tvdsb.ca/Saunders.cfm
REPORT to FIRST NATIONS ADVISORY COUNCIL
Saunders Secondary School
June 21, 2016
TRANSITION MEETINGS AND TIME LINES
• SWAC Referrals
Several FNMI and non-FNMI students have been referred and interviewed for the
SWAC programs for next year. These are fantastic programs for students who have
"outgrown" high school, but still have some requirements to complete in order to
obtain their high school diplomas. Nine Saunders students have.been accepted into
the SWAC program for next year.
• Bridging Group Meetings
Our second FNMI bridging group was held on June 1St. The students participated in
a scavenger hunt to become more familiar with the school and other activities as
well. The mentors involved in the program this year did an amazing job.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
• Credit Rescue
Our Saunders Student Success Teachers organized a credit blitz in collaboration
with the classroom teachers to provide an opportunity for students to complete some
outstanding assignments. The credit blitz was completed on May 24th -27t".
FNMI 5
• Credit Recovery/ Promotion Meeting
On June 28th, the Student Success Team will meet to review. the marks for second
semester and make recommendations regarding students who will be offered
opportunities to recover failed credits.
Thames Valley District School Board We build each student's tomorrow, every day. Website: www.tvdsb.ca
SAUNDERS SECONDARY SCHOOL
941 Viscount Road, London, Ontario N6K 1 H5
Telephone: (519) 452-2770 - Fax: (519) 452-2799
Website: www.tvdsb.ca/Saunders.cfm
CULTURAL INITIATIVES
• Paul Martin Accounting Mentoring Program
On Wednesday, June 15th", the mentors and students got there last opportunity to
reconnect over a nice lunch. They discussed potential group activities for next year.
• Water Walk — Field Trip
On June 7t", a large group of FNMI students and staff walked along the banks of the
Thames River along Springbank Park in recognition of the need to preserve our water.
In addition, the purpose of the walk was to raise awareness about the people of
Attawapiskat
IMPORTANT DATES:
June 9/16
- Commencement
June 14/16
- Athletic Banquet
June 21/16
- National Aboriginal Day
June 22-28/16
- Exams
June 29/30/16
- P.A. Day
Thames Valley District School Board We build each student's tomorrow, every day. Website: www.tvdsb.ca
Report to First Nations Advisory Council
Strathroy District Collegiate Institute
2016 June 22
Transition Meetings and Timelines
Timetables for 2016/17 are currently under development and
Guidance Counsellors are meeting with students who have conflicts.
• On August 15 —18th we will be offering the High School Here I Come
program for incoming grade 9 students.
• Reflecting on the success of our recent joint field trip to Toronto which
included SDCI students and Antler River's senior students, we are
looking for other opportunities for the 2 schools to participate in
shared activities.
Initiatives to Support Students in their Learning
• At -risk reports were distributed on May 20/16.
• Tutorials and extra supports for students identified as in -risk continue.
• Final exams are June 22 to June 28.
• Final reports will be distributed starting July 08tH
Cultural Initiatives
• On June 03rd, SDCI hosted its annual Tractor Day celebrating our
rural/agricultural connections.
• Our late May field trip to Toronto for Outside Looking In, a hands-on
visit to the ROM, and dinner prepared by the Women Survivor's
Committee of the Toronto Council Fire Native Cultural Centre, was a
great success and provided the students with ideas and motivation.
361 Second St., Tel: 519-245-2680 Fax: 519-245-5498
Strathroy, ON N7G 4J8 Email: strathroy@tvdsb.on.ca
We build each student's tomorrow, every day.
X
LEV
DIST ICT SCHOOL BOARD
Title: ASTHMA AND STUDENTS
Department: Learning Support Services
20.a
POLICY
Policy No: 4019
Effective Date: 2016 Sept. 01
Reference(s): - Ryan's Law (Ensuring Asthma Friendly Schools), 2015
- Education Act, Sec. 265 - Duties of Principal
- Education Act, Reg. 298 s.20 — Duties of Teachers
- Ontario Lung Association - www.on.luna.ca
- Creating Asthma Friendly Schools, Ophea, 2015
- Halton District School Board Asthma Protocol, 2015
It is the policy of the Board to promote awareness of safety in schools and recognize that the
health and safety of students are essential preconditions of effective learning. All partners in
education, including school boards, administrators, educators, school staff, students, parents,
school volunteers and community organizations have important roles to play in promoting
student health and safety and in fostering and maintaining healthy and safe environments in
which all students can learn. This policy is developed in accordance with Ryan's Law
(Ensuring Asthma Friendly Schools), 2015.
1.0 The Board's procedure shall include:
• the Board policy;
• processes to share information with all employees and others who are in direct contact
with students on a regular basis, in order to develop awareness of the seriousness of
asthma, recognize and prevent triggers, recognize when symptoms are worsening,
and minimize asthma exacerbations;
• processes for identifying students with asthma and managing information and
communication with teachers and other staff who are in direct contact with students;
• processes for identifying asthma triggers in classrooms, common school areas, and in
planning field trips;
• strategies for all employees, students and others who are in direct contact with
students on a regular basis to reduce the risk of exposure to asthma triggers;
• management and communication procedures regarding access to prescribed reliever
inhalers for students;
• ongoing training and monitoring for school administration, staff, and volunteers.
2.0 The Board commits to ensuring that:
2.1.1 Information on asthma awareness, reduction of asthma triggers, and
management is accessible to all board employees, school administrators and
staff, students, parents and school volunteers.
2.1.2 Every school follows an asthma management plan that is consistent with Board
policy.
Administered By: Learning Support Services
Amendment Date(s):
DIS RICT SCHOOL 80APtD
Title: ASTHMA AND STUDENTS
Department: Learning Support Services
PROCEDURE
Procedure No.: 4019a
Effective Date: 2016 Sept. 01
Reference(s): - Ryan's Law (Ensuring Asthma Friendly Schools), 2015
- Education Act, Sec. 265 - Duties of Principal
- Education Act, Reg. 298 s.20 — Duties of Teachers
- Ontario Lung Association — www.on.lunQ.ca
- Creating Asthma Friendly Schools, Ophea, 2015
- Halton District School Board Asthma Protocol, 2015
Definition:
Asthma is a very common chronic (long-term) lung disease that can make it hard to breathe.
(Ontario Lung Association).
Parent, Board and School Responsibilities:
Parent Responsibilities
It is the responsibility of parents who have children with asthma to identify their children
to the school principal and provide information regarding:
• The conditions or allergens which are likely to trigger a reaction.
• Use of medications and the management of asthmatic attacks.
• Any changes in the child's condition from previous years or since last reported.
Board Res Dons ibility
• The Board will provide asthma education and regular training opportunities for all
employees and for others who are in direct contact with students on a regular basis on
recognizing and preventing asthma triggers, recognizing when symptoms are
worsening, and managing asthma exacerbations.
School Responsibility
• Schools must communicate to parents that, in spite of their best efforts, asthma triggers
may be present and asthma episodes may occur.
• Multiple individual, environmental, and situational factors can trigger asthma. To the
extent that it is possible to establish, an asthma -friendly environment in schools will help
students to maximize their learning opportunity and minimize asthma -related incidents.
• Ensure that all students have timely access to their prescribed reliever inhaler(s)
medications.
Administered By: Learning Support Services
Amendment Date(s):
Asthma and Students Procedure
The school's responsibility is divided into three distinct categories:
1. Information and Awareness
2. Strategies to Reduce Risk of Exposure to Asthma Triggers and to Increase the
Awareness of Symptoms
3. Management and Emergency Response
1.0 Information and Awareness:
1.1 Identification of Students with Asthma to School Authorities
• This identification can be completed through the school registration process and
student information updates. Parents are required to update the school
immediately if conditions change.
1.2 Asthma Management Plan
For students identified as having an asthma diagnosis, the principal is required
to develop and ensure the maintenance of an asthma management plan.
The principal will maintain information on file using the form — Individual Asthma
Management Plan - outlining current treatment and other information for each
pupil with asthma, including a copy of any notes and instructions by the health
care provider and current emergency contact information.
1.3 Identification of Students with Asthma to Staff
• All staff members (teaching and non -teaching) must be made aware that
children with asthma are attending their school.
• For any student who has an asthma management plan, all staff members
(teaching and non -teaching) and other adults who regularly come in contact with
that student during school activities must be made aware of the plan.
• The student's classroom teacher must ensure that information is kept in a place
where it is readily available to occasional teachers.
1.4 Identification of Students with Asthma who also have Anaphylaxis
People with asthma who are also diagnosed with anaphylaxis are more susceptible
to severe breathing problems when experiencing an anaphylactic reaction. It is
extremely important that students with asthma who also have anaphylaxis keep
their asthma well controlled. In cases when an anaphylactic reaction is suspected
but there is uncertainty whether or not the person is experiencing an asthma attack,
epinephrine should be used first. Epinephrine can be used to treat life-
threatening asthma attacks as well as anaphylactic reactions. People with asthma
that are at risk of anaphylaxis should carry their asthma medications (e.g.,
puffers/inhalers) with their epinephrine auto -injector (e.g., EpiPen).
For procedures regarding Anaphylaxis, see Board Policy # 5001, Medical / Health
Support for Students.
Page 2 of 7
Asthma and Students Procedure
1.5 Field Trips
In addition to the usual safety precautions applying to field trips, the following
procedures must be in place to protect the student with asthma:
• Require all supervisors, staff and volunteers to be aware of the identity of the
students with asthma and to remind students to bring their inhalers on the trip.
• If practical, consider a cell phone for buses used on field trips.
• The parent of the student with asthma should provide an inhaler.
1.6 Communication Plan
• Establish a communication plan to share information on asthma with
parents/guardians, students, employees and others who have direct contact
with students with asthma.
1.7 In-service for Teachers and Other School Staff
• Provide asthma education and regular training on recognizing and preventing
asthma triggers, recognizing when symptoms are worsening, and managing
asthma exacerbations for all employees and others who are in direct contact
with students on a regular basis.
2.0 Strategies to Reduce Risk of Exposure to Asthma Trigciers and To Increase the
Awareness of Symptoms:
2.1 Asthma Symptoms
Symptoms of asthma are variable and can include but are not limited to the
following: coughing, wheezing, difficulty breathing, shortness of breath, chest
tightness.
2.2 Asthma Triggers
It is the Board's policy to provide a safe environment for students who are
susceptible to allergens, but it is not possible to reduce the risk to zero. This is
particularly the case with asthma triggers.
Triggers: People with asthma have sensitive airways that react to triggers. A
trigger is something that can make asthma worse, such as, but not limited to: air
quality, mold, dust or dust mites, pollen, viral infections, animal and pet dander,
smoke, scented products and cold air. Triggers vary widely from individual to
individual and are sometimes situation -specific.
To the extent possible, schools will identify and minimize asthma triggers and
implement strategies to reduce the risk of exposures in classrooms, common
school areas and in planning field trips.
Page 3 of 7
Asthma and Students Procedure
Common Outdoor Triggers
Cold air — susceptible students with asthma may need to use a scarf to cover
their mouth and nose, especially prior to and during physical activity; when
outdoor cold temperatures are extreme, a well -ventilated indoor site should
be used for physical activity.
Air Quality, Smog — outdoor air quality and smog alerts can be monitored
through local news/air quality sites; well -ventilated indoor sites can be chosen
for physical activity on days when air quality is poor. www.airhealth.ca
Pollen, Leaves, Trees — May through August, (or until first frost) grassy or
densely treed activity sites should be avoided for physical activity.
Common Indoor Trippers
• Physical activities indoors (e.g., classroom, gymnasium) should be planned
to eliminate or minimize common triggers that may cause asthma symptoms:
• strong smells (e.g., perfumes, strongly -scented markers or paints,
cleaning products)
• dust
• chalk
• furry or feathered animals
Strateaies to Assist Schools and Classrooms to Minimize Common Triggers
• If area rugs or carpets are used, choose ones with low nap or ones easily
washed.
• Remove furry or feathered animals (birds, gerbils, mice, etc.).
• Consider a no -scent policy in the workplace.
• Where possible, use scent -free products.
3.0 Manaaement and Emeraency Response:
3.1 Medication
• "Medication" refers to medications that are prescribed by a health care provider
and, by necessity, may be administered to a student, or taken by the student
during school hours or school -related activities (for example, rescue inhaler or
disc).
• Medication can minimize or manage the symptoms. When an incident does
occur, a reliever (rescue) inhaler can provide quick relief of asthma symptoms
by relaxing the muscles around the airways and permitting the person to
breathe more easily.
• Every school principal must permit a student to carry their asthma medication if
the student has their parent's or guardian's permission.
• An additional inhaler may be kept in the office at the request of the parent.
Page 4 of 7
Asthma and Students Procedure
3.2 Asthma and Exercise
While exercise can be an asthma trigger, exercise is important for everyone.
Teachers and coaches should be prepared to accommodate and modify activities
to promote participation of students with asthma. Guidelines for supporting
students with asthma include the following:
• Have the student warm-up 10 —15 minutes prior to exercising and cool
down afterward.
• Some students may need to use their inhaler prior to exercise, as advised
by physician / primary care provider.
• Be aware of environmental triggers [e.g., extreme temperature, air quality
(smog), high pollen count] and be prepared to relocate or reschedule as
required.
• The student should NOT participate in physical activity if already
experiencing asthma symptoms.
• If the student has asthma symptoms during exercise, they should stop
until they feel better and use reliever inhaler as necessary.
Detailed guidelines are located in the form, "Responsibilities for Teachers/ Coaches
Providing Physical Activity."
3.3 Responding to Asthma Symptoms
Action:
• Have student use reliever inhaler as prescribed. (Use a spacer if provided.)
• Remove student from the trigger.
• Have student remain in an upright position.
• Have student breathe slowly and deeply.
Check symptoms. When all the student's symptoms are gone, then the student can
resume school activities, but should be monitored closely. The student may require
additional reliever medication.
If symptoms get worse or do not improve within 5 -10 minutes, follow the steps
for an emergency response, 3.4.
3.4 Emergency Response
It is an EMERGENCY SITUATION if the student:
• Has used a reliever medication and it has not helped within 5-10 minutes.
• Has difficulty speaking or is struggling for breath.
• Appears pale, grey or is sweating.
• Has greyish/blue lips or nail beds.
• Has skin on neck or chest sucked in with each breath.
MW
Page 5 of 7
Asthma and Students Procedure
You have any doubt about the student's condition:
Action
• Have student use or assist student in using fast -acting reliever inhaler.
• If an employee has reason to believe that a pupil is experiencing an asthma
exacerbation, the employee may administer asthma medication to the pupil
for the treatment of the exacerbation, even if there is no preauthorization to
do so.
• Call 911. Notify office. Remain with the student.
• Have the student sit upright or with arms resting on a table or other support if
possible. Continue to give the reliever inhaler every 5 - 10 minutes until help
arrives.
• Contact parent/guardian as soon as possible.
• Stay calm and reassure the student. Tell child to breathe slowly and deeply.
Note: Students are transported to hospital by ambulance only.
Page 6 of 7
Asthma and Students Procedure
Forms Available on Electronic Forms:
APPENDIX A
• Individual Asthma Management Plan
• Responsibilities for Teachers / Coaches Providing Physical Activity
• Checklist for Parents and Guardians of Students with Asthma
Page 7 of 7