3/29/2016 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING OF
2016 MARCH 29,7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2016 March 29 in the Board Room at the Education Centre, meeting
in public session at 7:00 p.m. The following were in attendance:
TRUSTEES
B. McKinnon (Chair)
J. Bennett
H. Goddeeris(-9:16 p.m.)
C. Goodall
G. Hart
P. Jaffe
Regrets:
R. Campbell
J. Skinner
A. Morell
S. Polhill
M. Reid (Vice Chair)
P. Schuyler
S. Suvajac(-9:16 p.m.)
R. Tisdale
J. Todd( -9:05 p.m.)
ADMINISTRATION AND OTHERS
L. Elliott
D. Macpherson
V. Nielsen
P. McKenzie
J. Pratt
M. Moynihan
C. Beal
S. Powell
S. Builder
B. Sonier
R. Culhane
K. Wilkinson
M. Deman
K. Bushell
K. Edgar
B. Williams,
L. Griffith -Jones
L. Abell
Guests:
E. Mutch (-8:15 p.m.)
S. Armstrong (-8:15 p.m.)
J. Rake (-7:38 p.m.)
1. CALL TO ORDER
Board Chair B. McKinnon called the meeting to order at 7:00 p.m.
2/3.0 CANADA AND MUSICAL PRESENTATION
The appreciation of the Board was extended to Clarke Road Secondary School Show Band for their
performance and to Conductor Kevin Kennedy for leading in the playing of O Canada and two
musical selections.
4. APPROVAL OF AGENDA,
The agenda was approved on motion of Trustee S. Polhill, seconded by Trustee J. Todd.
5. OFFICIAL RECORD
B. Williams, Supervisor Corporate Services, read the following official record into the minutes:
"We regret to record the deaths of Aleena Khatib, a 4 year old student at Wilberforce Public
School on Wednesday March 9, 2016; and Nathan Anderson, an 18 year old student at College
Ave. Secondary School on Friday March 11, 2016; and Tara Getliffe, an Educational Assistant on
Tuesday March 22, 2016."
6. RECOGNITIONS
a. United Way Cheque Presentation
J. Rake, Supervisor Graphic Services and Co -Chair of the United Way campaign shared the 2015
United Way Cheque Presentation. The grand total raised for 2015 was $318,212. Appreciation
was extended to staff and students of Thames Valley.
Director L. Elliott provided further remarks noting United Way is an incredible organization that
provides support to many members in the communities of Thames Valley.
M. Schneider, Campaign and Communications Coordinator United Way Elgin -St. Thomas and A.
Lockie, CEO, United Way London and Middlesex shared further information about the United Way
organization. Presentation of the United Way Cheque took place.
2016 March 29 ... 2
7. CONFLICTS OF INTEREST — No conflicts of interest were declared.
8. CHAIR'S ANNOUNCEMENTS - none
9. DIRECTOR'S ANNOUNCEMENTS
C. Beal, Superintendent of Business provided an overview of Grants for Student Needs (GSN). A
handout titled 'Highlights of 2016-17 GSN Announcement, March 24, 2016' was distributed to the
Trustees prior to the meeting.
Administration responded to questions of clarification advising that the First Nations, Metis and Inuit
Education funding to the GSNs from the EPO will allow the ability to make future plans with a solid
foundation of funding. It was advised that the Education Finance Information System (EFIS) software
is expected to arrive at the end of April.
10. PUBLIC INPUT —none
11. MINUTES OF THE 2016 FEBRUARY 23 REGULAR BOARD MEETING.
a. CONFIRMATION OF MINUTES
The minutes of the 2016 February 23 Regular Board meeting were adopted on motion of Trustee
M. Reid, seconded by Trustee G. Hart and CARRIED.
b. BUSINESS ARISING FROM MINUTES
Item 14.j — Trustee Communication Guidelines
The following motion was moved by Trustee Reid, seconded by Trustee R. Tisdale and CARRIED:
That the Trustee Communication Guidelines be posted to the Board's website.
12. STUDENT TRUSTEE'S UPDATE
Student Trustee S. Suvajac provided the Student Trustee's Update highlighting the first subcommittee
meetings took place to share ideas for the future Student Advisory Council (SAC). A need was
identified to create a culture for students to feel engaged in their education starting with elementary
students. The creation of written records from SAC and subcommittee meetings was discussed; such
as minutes and long term action plans with progress reports for use as reference materials.
Student Trustee H. Goddeeris advised the next Student Advisory Council meeting is on 2016 April 7.
Students are preparing for student elections that are scheduled for 2016 April 29.
13. REPORTS FROM THE ADMINISTRATION
a. Environmental Education and Management Committee Annual Report
Supt. of Student Achievement R. Culhane; E. Mutch, Learning Coordinator and S. Armstrong,
Learning Supervisor presented the Environmental Education and Management Committee
(EEMC) Annual Report. The mandate and membership of the EEMC were shared. The various
programs and activities were highlighted.
Questions of clarification were answered by administration. It was advised that a new electronic
booking system is facilitating the tracking of classes attending the Outdoor Education Centres
ensuring broader access. At this time there are no new budget initiatives related to the
Environmental Education Centres. Environmental Education funding received from the Ministry of
Education is used to support all of the programs. The Committee is looking at the potential use of
the Outdoor Education Centres through the .Community Use of Schools during the summer.
Trustee Hart provided further remarks about the tremendous work of the Environmental Education
committee and resultant programs for students noting the waste management program, materials
management and eco schools program are excellent learning experiences. The importance of
supporting access by all students to outdoor education programs was highlighted.
2016 March 29 ... 3
14. REPORTS OF COMMITTEES
a. First Nations Advisory Committee, 2016 February 16
Trustee P. Schuyler referred to the written report of First Nations Advisory Committee (Item 14.a)
provided to trustees in advance of the meeting. It was noted that the Acknowledging Territory
Statement will be read at the 2016 April 26 Board meeting.
b. Chair's Committee, 2016 February 23
Trustee M. Reid referred to the written report of the Chair's Committee, 2016 February 23 (Item
14.b) provided to Trustees in advance of the meeting. There were no recommendations.
c. Policy Working Committee, 2016 February 23
Trustee M. Reid referred to the written report of the Policy Working Committee, 2016 January26
(Item 14.c.) provided to Trustees in advance of the meeting.
The following recommendation was moved by Trustee Reid, seconded by Trustee Todd and
CARRIED:
That the Pupil Accommodation Policy #4015 be approved.
Exec. Officer K. Bushell answered questions of clarification about the Pupil Accommodation
Policy and related Procedures. To support the implementation of the procedures, it was
suggested a short summary be created as a tool for explaining the procedures to stakeholders. It
was noted the Ministry also has published a guide for parents regarding Pupil Accommodation
Reviews.
d. Special Education Advisory Committee, 2016 March 1
Trustee R. Tisdale referred to the written report of the Special Education Advisory Committee,
2016 March 1 (item 14.d) provided to Trustees in advance of the meeting.
The following recommendation was moved by Trustee Tisdale, seconded by Trustee A. Morell and
CARRIED: -
That in accordance with Board Bylaw 10.4, Ontario Parents Advocating for
Children with Cancer be granted absence from five sequential meetings of the
Special Education Advisory Committee as a result of extreme and extenuating
circumstances.
S. Builder, Supt. of Student Achievement responded to questions of clarification about the Insight
Assessment tool noting it is administered by trained Learning Support Teachers to grade four
students. It was emphasized that Insight is used as an assessment tool to provide data for
programming for student's needs. In response to a question regarding assessment results across
Boards, it was noted each Board has different criteria for identification and as such comparing data
across Boards is not valid.
e. Thames Valley Parent Involvement Committee, 2016 March 3
Trustee Tisdale referred to the written report of the Thames Valley Parent Involvement Committee,
2016 March 3 (Item 14.e) provided to Trustees in advance of the meeting. There were no
recommendations. Clarification was given regarding the Think About It — Teen Brain booklets that
were developed as a parent resource regarding Mental Health and Well-being.
f. Planning and Priorities Committee, 2016 March 8
Trustee G. Hart referred to the written report of the Planning and Priorities Advisory Committee,
2016 March 8. (Item 14.f) provided to Trustees in advance of the meeting. There were no
recommendations.
g. Chair's Committee, 2016 March 22
Trustee Reid referred to the written report of the Chair's Committee, 2016 March 22 (Item 14.g)
provided to the Trustees in advance of the meeting. There were no recommendations.
2016 March 29 ... 4
It was noted that the Advisory Committee Meetings on April 12 and June 7 will be held in the
Board room.
h. Committee of the Whole, 2016 March 29
Trustee Reid reported the Committee of the Whole met in -camera from 5:03 p.m. to 6:15 p.m. and
from 9:05 p.m. to 9:45 p.m. Legal, negotiation and personal matters were discussed. No conflicts
of interest were declared.
The following recommendation was moved by Trustee Reid, seconded by 'Trustee Hart and
CARRIED:
That the motions approved at the in -camera session of 2016 March 29 related to
negotiations and personal matters be approved.
15. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES
a. ONTARIO PUBLIC SCHOOL BOARDS' ASSOCIATION — no report
16. COMMUNICATIONS - none
17. NOTICE OF MOTION - none
18. MOTION — NOTICE OF WHICH HAS BEEN GIVEN
The following motion was moved by Trustee Reid, seconded by Trustee Goodall.
That the Thames Valley District School Board of Trustees, to ensure its students remain
competitive in the field of robotics, computing, and technology, relative -to other provincial
education systems in Canada and abroad:
i) Ask the Ontario Ministry of Education to add coding to the Ontario curriculum;
ii) Send letters to all public school boards in the province asking them to support this
change request; and,
iii) Send a letter to the Ontario Public School Board Association requesting their support
and advocacy for this curriculum change.
The following motion was moved by Trustee Hart, seconded by Trustee Todd and CARRIED:
That discussion and decision on item #18, Motion — Notice of Which Has Been
Given be'deferred to the 2016 April 26 Board meeting.
19. ADDITIONAL ITEMS — none
20. QUESTIONS/COMMENTS BY MEMBERS - none
At 8:53 p.m. a motion to recess was moved by Trustee Polhill, seconded by Trustee Jaffe and CARRIED.
At 9:05 p.m. a motion to move in -camera was moved by Trustee Jaffe, seconded by Trustee Goodall and
CARRIED. The committee reconvened in public session at 9:45 p.m.
21. ADJOURNMENT
The meeting adjourned at 9:47 p.m. on motion of Trustee Tisdale, seconded by Trustee Goodall.
Confirme
C a.
Chairperson
2016 March 29 ... 5
SUMMARY OF APPROVED RECOMMENDATIONS OF 2016 MARCH 29
That the Trustee Communication Guidelines be posted to the Board's website.
That the Pupil Accommodation Policy #4015 be approved.
That in accordance with Board Bylaw 10.4, Ontario Parents Advocating for Children
with Cancer be granted absence from five sequential meetings of the Special
Education Advisory Committee as a result of extreme and extenuating circumstances.
That the motions approved at the in -camera session of 2016 March 29 related to
negotiations and personal matters be approved.
ffyihlights of 2016-17 GSN Announcement, March 24, 2016
Ministry Memorandum 2016:136
This memorandum provides highlights of the 2016-17 Grants for Student Needs (GSN). The GSN for
2016-17 is estimated at $22.9 billion which is an increase of $300 million from the previous year.
Highlights are as follows:
• The GSN includes funding to reflect the central labour agreements:
o increase in the salary benchmarks for teaching and non -teaching staff of 1.25% for
the entire 2016-17 school year
o projected the savings from the Earned Leave plans, which apply to teachers
represented by OECTA and AEFO
o changes to how employee benefits are funded through the GSN in 2016-17 will be
made once the 2014-15 benefit costs are determined through the data collection
and validation process that is currently underway
0 one-time contributions to cover provincial benefits plans start-up costs and to
establish a Claims Fluctuation Reserve for each trust are being funded by the
province and provided through EPO grants starting in 2015-16 and continuing in
2016-17
o one-time funding will be provided through the 2015-16 GSN for the early payout
of retirement gratuities.
• Also related to the central labour agreements, the 2015-16 GSN is being amended as
follows:
o Funding for the one percent lump sum payment will be provided through a table
amount in the GSN
o The Teacher Qualifications and Experience Allocation and the Early Childhood
Educator Qualifications and Experience Allocation will recognize the restoration of
grid movement retroactive to September 1, 2015
o projected the savings from the Earned Leave plans, which apply to teachers
represented by OECTA and AEFO
• an investment of $1.2M in the Per -Pupil Amount (PPA) Allocation of the First Nation,
Metis, and Inuit Education Supplement in 2016-17 to ensure that all boards receive a base
amount of funding. This will give all boards resources to establish a position at a
supervisory officer level that is dedicated to supporting implementation of the Ontario First
Nation, Metis, and Inuit Education Policy Framework.
• funding of $6M to support Board Action Plans on First Nation, Wtis and Inuit Education
will be transferred to the GSN from EPO.
• as a point of clarification, it should be noted that Junior Kindergarten and Kindergarten
pupils are eligible to generate funding from the Native Languages Allocation for
elementary pupils, provided that the programs in which the pupils are enrolled meet the
requirements for average daily length of program.
• the Ministry has analyzed the 2011 National Household Survey and Census data and
determined that the data quality is sufficient to warrant updates to the Per Pupil Allocation
in the First Nation, Metis, and Inuit Education Supplement and two components of the
Language Grant so in 2016-17, the Ministry will begin a three-year phase-in of these
updates.
With respect to capital funding:
o The Ministry intends to make amendments to the regulation 444/98 Disposition
of Surplus Real Property as follows:
o double the current surplus property circulation period from 90 days to
180 days
o expand the list of public entities to receive notification of surplus
property disposition
o have all board -to -board sales be at fair market value
o introduce a maximum rate a school board can charge for leasing a
school to another board
o clarify that private education providers are not eligible to lease surplus
property unless the property has first been circulated to listed public
entities
o the Capital Priorities program -- the Ministry expects to begin the next round of
Capital Priorities in May 2016
o the Ministry introduced the School Consolidation Capital (SCC) program -- the
Ministry is currently reviewing board submissions for the second round of SCC
funding and expects to announce funding approvals in spring 2016
o in 2016-17, $500M will be allocated to school boards through the School
Condition Improvement (SCI) program to address the significant backlog in
school renewal needs.
• In 2016-17, the Student Transportation Grant will be increased by 2 percent.
• In 2016-17, the Ministry will again provide a 2 percent cost benchmark update to the non -
staff portion of the School Operations Allocation benchmark to assist boards in managing
the increases in commodity prices (natural gas, facility insurance, and other costs)
• Funding will increase by 3.5 percent for electricity costs.
• The Ministry is also introducing several new accountability measures:
o as announced in the memorandum 2015: B07 - Grants for Student Needs Funding
for 2015-16, the Ministry will begin to take action to ensure compliance with the
Full-day Kindergarten (FDK) and Primary (grades 1 to 3) provisions of the Class
Size regulation (0. Reg. 132/12)
o in the memorandum 2015: B07 - Grants for Student Needs Funding for 2015-16,
the Ministry informed boards of its intent to review board compliance with the
enveloping provisions of the School Board Administration and Governance Grant.
The Ministry recognizes that, as a result of collective bargaining, boards may face
extraordinary costs in 2015-16. The review of compliance is therefore deferred to
2016-17.
• several existing EPO Ministry programs will be transferred into the GSN in 2016-17 as
follows:
o funding for library staff
o funding for the Managing Information for Student Achievement (MISA) Local
Capacity initiative
o funding for Outdoor Education
o funding for Technology Enabled Learning and Teaching Contacts
the following funding model reforms which began in prior years will continue to be
implemented:
o 2016-17 is the second year of a three-year phase-in of School Board Efficiencies
and Modernization (SBEM) measures, introduced in 2015-16
o In 2014-15, after extensive consultations with stakeholder representatives,
including the Special Education Funding Working Group, the Ministry began the
four-year implementation of a new funding model for what will now be called the
Differentiated Special Education Needs Amount. (DSENA) Allocation (formerly High
Needs Amount)
o In 2014-15, the Ministry began phasing in a new allocation method for the School
Board Administration and Governance Grant, as recommended by the School
Board Administration and Governance Advisory Group (BAAG). 2016-17 is the third
year of the four-year phase-in.
The full B Memorandum is available on the Ministry of Education website at
httr)s://efis.fma.csc.eov.on.ca/faab/
14.a
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
MEMBERS
P. Schuyler (Chair)
J. Bennett, Trustee
A. Morell, Trustee (+3:20,-4:40)
D. Grosbeck, Chippewas of the Thames
C. Kechego, Chippewa of the Thames
C. Thomas, Munsee-Delaware Nation
B. Summers, Oneida Nation of the Thames
Regrets:
S. Doxtator, Oneida Nation of the Thames
Absent:
C. Doxtator, Oneida Nation of the Thames
2016 February 16
3:07 p.m. to 5:03 p.m.
ADMINISTRATION AND OTHERS
P. McKenzie, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
J. Hill, FNMI Learning Coordinator
S. McGahey -Albert, FNMI Education Advisor
L. Abell, Corporate Services Assistant
R. Hart, Principal B. Davison S.S.
J. Beynon, Vice- Principal S.D.C.I.
M. Bradacs, Vice- Principal H.B.Beal S.S.
R. Oakley -Law, Principal Delaware Central P.S.
L. Williams, Principal Lambeth P.S.
J. Wood, Research and Assessment Associate
Guests:
A. Legwegoh, Research and Assessment Associate
D. Dolson, Liaison for Chippewa Secondary Students
C. Stager, Research Associate (-3:47)
M. Damen, Learning Coordinator, Special Education (-3:47)
1. CALL TO ORDER
The meeting convened at 3:07 p.m. at Chippewas of the Thames First Nation Council Chambers, 320
Chippewa Road, Muncey, Ontario.
2. APPROVAL OF AGENDA — The agenda was approved on motion.
3. CONFLICTS OF INTEREST — none declared
4. REPORT OF MEETING- 2015 JANUARY 19 — provided for information.
5. BUSINESS ARISING FROM MINUTES
Item #7.c FNMI Cultural Camp Update:
Supt. P. McKenzie shared further information regarding the FNMI Cultural Camp planned for 2016
May 3rd to 6t"' Approximately sixty Thames Valley District School Board students will be able to
attend the camp in Brantford at Onondaga Farms. The first planning meeting took place and a
Ministry of Education representative shared the past camp itinerary. A meeting is planned for 2016
February 23 to work on the agenda. Guest speakers are needed from each community. Please email
S.McGahey-Albert with any names.
Item #7.d Parent Engagement Workshop Update:
The Thames Valley Parent Involvement Committee held a Parent Engagement Symposium on 2016
February 6. It was a successful day that featured a First Nations, Metis and Inuit workshop presented
by J. Hill, S. McGahey -Albert and P. Skinner.
6. PROGRAM SPOTLIGHT
a. Empower Reading Program
Research Associate C. Stager and Special Education Learning Coordinator M. Damen joined the
meeting to share information about the Empower Reading Program describing it as a one year
comprehensive literacy program for students in grades four to six. Participation takes place for
sixty minutes every school day in the resource room. Student engagement and improved
confidence were identified as outcomes. It was noted that the Empower reading program is
meant specifically for students with gaps in decoding skills.
The training provided to teachers was described. The program has been in place at Wortley Road
Public School for about four years. Success stories of the Empower Reading program were
shared by Administration from participating schools.
b. OSSLT Data Report and Discussion
J. Wood and A. Legwegoh, Research and Assessment Associates provided further data analysis
pertaining to the Ontario Secondary School Literacy Test (OSSLT) as a continuation of
information presented at the 2016 January 19 First Nations Advisory Committee meeting.
Information included the success rates of fully participating FTE students and of PE students from
each of the three First Nations Communities.
An easy to read infographic titled The Secondary School Literacy Test and Graduation was
provided. The components of the infographic were discussed. Principals provided feedback and
noted that it is a misconception that students can't prepare for the test. A frequently asked
questions area on the form was suggested.
Community members provided comments. It was requested that a Thames Valley District School
Board representative accompany a community member to share information about the Secondary
School Literacy Test with the communities.
The amended Secondary School Literacy Test and Graduation infographic will be sent to the First
Nations communities and schools.
7. LEARNING SUPPORT SERVICES UPDATE
Supt. McKenzie distributed the Multi Year Operational Plan, 2015-2017 as presented by Senior
Administration at the 2016 January 26 Board meeting. The plan identifies the four strategic priorities
for the next two years. The senior team will be gathering input and measuring results.
Rethink Secondary Learning, Strategic Priority #3, was highlighted. Public consultations and focus
group conversations begin in March with various stakeholders to look at the present reality of
secondary programming and how to support programming to maximize needs and skills in the
competitive global work force. Registration for the focus group sessions is through the Thames Valley
District School Board main web page.
P. Skinner reported the FNMI Collaborative Inquiry project is getting underway in four schools.
The FNMI Board Action Plan Update was distributed at the meeting. Cultural Awareness Training
Sessions have been scheduled for 2016 March 1.
8. PRINCIPALS' UPDATE
a. B. Davison Secondary School
Principal R. Hart referred to the written report as attached (FNMI 1) and provided to the
Committee in advance of the meeting. Second semester started on Thursday February 4 with an
increase of fifteen students from the beginning of first semester.
b. Delaware Central Public School
Principal R. Oakley -Law referred to the written report as attached (FMNI 2) and provided to the
Committee in advance of the meeting. First Nations artist, E. Schuyler will 'be presenting her
sculptures to the school.
c. H.B. Beal Secondary School
Vice Principal M. Bradacs referred to the written report as attached (FNMI 3) and provided to the
Committee in advance of the meeting. Course selections are underway for 2016-2017. Staff are
working with FNMI students to make course choices.
d. Lambeth Public School
Principal L. Williams referred to the written report as attached (FNMI 4) and provided to the
Committee in advance of the meeting. Students will learn about beading from a cultural
perspective.
e. Saunders Secondary School
On behalf of Principal B. White, P. Skinner, FNMI Learning Supervisor referred to the written
report as attached (FNMI 5) and provided to the Committee in advance of the meeting.
f. Strathroy District Collegiate Institute
Vice -Principal J. Beynon referred to the written report as attached (FNMI 6) and provided to the
Committee in advance of the meeting.
9. COMMUNITY UPDATE
a. Chippewas of the Thames First Nation
D. Dolson, Liaison for Secondary students provided the Chippewas of the Thames First Nation
update. Assistance is being provided to secondary students and grade eight students with course
selections. Tours of secondary schools are being planned for grade eight students. First Nations
students at Strathroy District Collegiate, Saunders and H.B.Beal Secondary schools had a
successful first semester.
b. Munsee-Delaware Nation
C. Thomas provided the Munsee-Delaware Nation Community update. Resources and tools
needed for students to be successful were discussed at a recent education meeting. A language
teacher for youth and community was hired. Munsee-Delaware met with Chippewa of the Thames
about the tuition agreement with Thames Valley District School Board.
c. Oneida Nation of the Thames
B. Summers provided the Oneida Nation of the Thames Community Update. Work plans and
strategic plans for schools, daycare and the language centre are in progress. The strategic plan is
focussing on Full day kindergarten (FDK) and early years programs.
10. ADDITIONAL ITEMS - none
11. FUTURE MEETING DATES
2016 March 22
2016 April 19
2016 May 17
2016 June 22
Delaware Central Public School
Lambeth PS
Oneida Nation of the Thames
Strathroy District Collegiate Institute
12. ADJOURNMENT
The meeting adjourned at 5:03 p.m. by motion.
Recommendations: None
P. Schuyler
Committee Chair
FNMI 1
, B. Davison Secondary School
785 Trafalgar Street, London, Ontario N5Z 1 E6
Telephone: (519) 452-2880 Fax: (519) 452-2899
Web site: www.tvdsb.on.ca/davison
Report to First Nations AdvisoryCouncil
Date: Wednesday, February 10,
2016
Transition Meetings and Timelines:
• Our head of guidance is currently working with students in completing their course selections for next
year using my Blueprint. This process will be completed by the end of February.
• Grade 9. Registrations are already starting to stream in and we are receiving individual requests for
personal tours or half day school visits.
Initiatives to Support Students in their Learning:
• During the last week of January our students were in Credit Improvement week. Students needing to
come in to improve on their academic standing were provided a schedule based on their timetable and
an opportunity to work in small groups or one-on-one assistance. Many students took advantage of
this opportunity and salvaged credits that were at risk.
• Semester two started on Thursday, February 4.Our second semester student population is equal to
the start of the school year. Some students have transferred to other school locations, while others
transferred from other schools to Davison.
• Our Credit Recovery Team has recently reviewed all student marks from semester one and we are
identifying potential students for credit recovery during second semester.
Cultural Initiatives :
• We have students attending the Youth Group at SOAHAC - Buffalo Riders and Youth Group on
Wednesdays for crafts, homework help, and a safe place to talk.
• Joel Kennedy will be coming to Davison on Feb. 26th to promote various N'Amerind Programs.
• A group of students are planning a School Wide Social to occur in April.
• Wampum Belts, Habits of FNMI Peoples have been constructed in our Native Studies class.
• Dreamcatchers were constructed in an Art Class.
• Smudging with students and families is occurring with 1-1 counselling.
• Oneida First Nation Student Advocate - Rhonda Doxtator has done some tours and provided healthy
lunches for students.
• Some of our students attended a presentation in Aamjiwnaang First Nation. Presenter Mike Bone and
other precentors spoke about how they overcame obstacles and still are striving to reach personal
goals.
Importance Dates:
• Semester one report cards were distributed to all homeroom classes on Monday, February 8.
• We are holding a Valentine dance on Friday, February 12, organized by students with the assistance
of a few staff members.
• Our Home and School Association will hold their next meeting on Tuesday, February 23
• Early Warning, anecdotal reports will be provided to all students from their second semester
classroom teachers on Friday, March 11, 2016.
Sincerely,
Principal
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
Delaware Central FNAC Report.
February ,- 2016
Transition: Meetings and Timelines
• High school rations ore incomplete,,: We: have:.3 .of 26:co:mpleted. .ur:LST is working with
parentsao try ond:.get a,ll of the required paper work,.slgnat.ures.:etc.
• P.rogressive:dinner.(Standing Stone families - go to Delaware; then:Lam;beth) was onthe evening.
.of Janua.ry 13.:After:a brief presentation,. pizza, a;nd: Q and A,. Standing stone students had a
chance. to. takeaheir arents on a tour the had already done a.scaven scavenger hunt on the. Fun :Da. ,
p (they: Y g Y)
The evening.was attended by 3families.
• Standing Stone. registration. was;on Feb.3. So far,:no Standing..Stone:students have registered for:
Delaware.
Initiatives to Supp.ortrStudents in Their learning:;
Empower Reading— up and'running
Cooking Club .. Co -funded by Delaware,/ Oneida —Mable D.oxtator:and:: l have. completed the
first group (7� week course) and are starting the second group,
• :FDK FNMI Inquiry-Stud.e.nts.are investigating.culture and`traditions of local fi."rst nations ;by
lo.oking.at.artifacts, making:crafts,..reading, and''talking to guest,elder. This unit it being done
with support from Jessica Hill: -
.Cultural Initiatives
• Students: in:grade 6 Will.be performing.with their drums at the March FNAC. meeting:
• Several staff'members: have signed up' for a Cul.tur..a.I, Competency workshop :o'n..Ma.rch` .
• We have :purchased -a rug.fo.r`the library with the Seven 'Grandfather Teachings. This aligns with:
the framework for our character assemblies. Each class is responsible: for leading one of the
teachings:at a :whole -school assembly. Seven classrooms— seven teachings.
Calendar of Events:
o FNMI C.ollaborative>Inquiry-- Initial..meeting:wi.11 beheld Feb..8...
Thames:Valley.:District.Schoo[Board Eachstudent :everyday . www.tYdsbXa.
�i H.B. Beal Secondary School
525 Dundas Street Phone: 519-452-2700 www.tvdsb.ca/beal.cfm
London, Ontario Fax: 519-452-2729 Email: beal(a)tvdsb.on.ca
A cnt��ry +adiacior� a+ici taininc N613 1 W5
Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal
Mr. Matthew Bradacs, B.A., B.Ed., M.Ed., Vice -Principal
Mr. Michael Barry, B.A., B.Comm., B.Ed., Vice -Principal
Ms. Tammy Vacante, B.A., B.Ed., M.A., Vice -Principal
Report to First Nations Advisory Council
February 2016
TRANSITION MEETINGS AND TIMELINES
We hosted a group of students from Antler River on January 21st. We toured the school and
provided information about our courses, programs, and extracurricular activities; it was a very
successful event.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
Towards the end of the month the Literacy Committee marked the OSSLT practice exams; we
have been collating data and organizing tutorial sessions based on these numbers. In addition to
the small group tutorial sessions for our first time writers, we will be running extra remedial
sessions for all of our FNMI writers. Dates are TBD, but will occur before March Break.
During the exam period we ran credit rescue for FNMI students providing an opportunity to finish
ISP and/or other assignments as per classroom teachers.
Currently, we (FNMI SST and Guidance) are planning an information and registration day for our
FNMI students to ensure appropriate course selection for next year. Date TBD but will occur in
the next few weeks.
CULTURAL INITIATIVES
Recently our Civics/Careers classes had an opportunity to visit the various First Nations
territories. Several of our FNMI students conducted the tour and gave a history of FNMI lands
and culture. It was an opportunity to make the day apart of the curriculum for grade 10 students.
ON-GOING INITIATVES
- 4th R Peer mentoring continues (great turnout, usually have 20+ students attending).
- Lunch and Learn continues to be hosted by Rhonda Doxtator twice a month.
FUTURE DATES
Thursday February 18 School Council Meeting 7pm
Saturday February 27 Science Expo 12pm-3pm
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
Report to First Nations Advisory Council- February, 2016
Transition Meetings and Timelines:
➢ Grade 6 to 7 transition
• Registration at Standing Stone- February 3, 2016
➢ Grade 8 to 9 transition
• High School Registrations completed and submitted
Initiatives to Support Students in their Learninq,
➢ FNMI Collaborative Inquiry- focus on building a culture of
community at Lambeth for students, families and staff
Cultural Initiatives
➢ Beading Club- All intermediate students (2 sessions will be
organized as there 36 students and staff interested)
FNMI 4
FNMI 5
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REPORT to FIRST NATIONS: ADVISORY COUNCIL
Saunders Secondary School
Feb. 169 2016
TRANSITION MEETINGS AND TIMELINES
Gr. 7 "Try -a -Tech" Day
On Feb. 3rd, Or. 7 students and staff from all of our elementary feeder schools
participated in Try -A -Tech Day at.Saunders S. -S. Over 400 students visited,the
school and spent a half-day .working on a: project Ied by. ourTech. department staff.
Gr: 900&111 Course S616ction Presentations
Preparationsare already underway to help students with the course selection
process for next year. Our current Gr. 9 & 1.0 students :attended a course selection
presentation in our auditorium on Feb. 101".; In addition; our guidance counsellors
completed :course selection presentations .with the. Gr. 11 students `in their, classes in
December.
:. ITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
• FNSST Meeting
Semester One final. mark student data will be shared at our next-FNSST meeting in
February: In addition. one of the main: goals of the meeting will :be to identify
potential 'candidates for the FNMI cooperative education program.
o OSSLT Preparation
Students will participate in a series of workshops with the goal of. addressing specific
areas of need determined by student performance .data from the past coupie of
years: The, workshops will start at the end of February and wily continue until midi:
March.
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CULTURAL INITIATIVES
Paul Martin. Accounting Mentoring Program
The next group activity .is being planned d ad will 'occur by -the end of February.
n. ., 'Y
IMPORTANT DATES:
Mar. 10/16
- Semester Two Progress. Reports Distributed:
,Mar. 14-18/16
- March,, Break
Mar. 24/16
- Parent/Te:acher* Interviews
Mar. 25-28/16
- Easter Break
Mar. 31/16
- OSSLT (Ontario -Secondary: School Literacy'Test)
Apr. 15/16
- P.D. Day
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Report to First Nations Advisory Council
Strathroy District Collegiate Institute
2016 February 16
Transitions
• We have been collecting registrations for 2016/17. Our guidance
department representatives have visited Antler River.
• Deb Perry-Cywink and Danny Kajan (with Jenn Dale as an alternate!)
will be our FNMI Teacher Champions
Initiatives to Support Students in their Learning
• The success rate for our FNMI students in our first NAC class was excellent.
• Report cards will be distributed on February 12tH.
• A focus for us in semester 2 will be the building of our FNMI resources
within our FNMI classroom, the library, other subject areas, and the
building in general.
Cultural Initiatives
• We are creating a culture to emphasize post -secondary opportunities for
our FNMI students, through resources in our FNMI classroom, guidance,
guest speakers and field trips.
• In May we will be taking a busload of students to Toronto to attend the 91h
annual version of Outside Looking In at the Sony Centre for Performing Arts.
This is a celebration of dance and music put on by Indigenous youth
performers from across Canada. We will be inviting the grade 8 students
from Antler River who are coming to SDCI in September, as another
opportunity to start their transition to secondary school, by meeting their
new peers.
361 Second St., Tel: 519-245-2680
Strathroy, ON N7G 4.18 Email: strathroy@tvdsb.on.ca
We build each student's tomorrow, every day.
Fax: 519-245-5498
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
B. McKinnon A. Morell
M. Reid R. Tisdale
Regrets: G. Hart
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST - none declared
14.b
2016 February 23
12:02 p.m. —12:48 p.m.
ADMINISTRATION AND OTHERS
L. Elliott B. Williams
S. Pullam (+12:46, -12:47)
D. Giesbrecht (+12:46, -12:47)
3. REVIEW AND APPROVAL OF THE 2016 MARCH 1 AND 2016 MARCH 8 ADVISORY
COMMITTEE AGENDAS
The agendas for the 2016 March 1 Program and School Services Advisory Committee and the
2016 March 8 Planning and Priorities Advisory Committee were discussed. The schedule of
future agenda items for these advisory committees was reviewed.
4. CORRESPONDENCE - none
5. UPCOMING EVENTS/INITIATIVES
System events and initiatives previously scheduled are as follows:
• 25 Year Employee Recognition Reception —April 4, 2016
• Be a Champ Day — April 6, 2016
• Student Trustee Debate and Elections — April 28, 2016
• Variety Is — April 28, 2016
• Education Week - May 2-9, 2016
6. ELEMENTARY PRINCIPAL/VICE PRINCIPAL INTERVIEW
The following motions were moved and carried:
That Trustees B. McKinnon and G. Hart be appointed to the Elementary Principal
interview committee.
That Trustees A. Morell and G. Hart be appointed to the Elementary Vice -Principal
interview committee.
7. ADVISORY COMMITTEES
Discussion centered on the process for trustees making requests for reports at Advisory
Committee meetings. It was determined the standard practice of requiring a motion and vote be
followed. It further was determined that a list of pending items be agreed upon under Future
Agenda items on the Advisory Committee agendas. Information regarding this decision will be
shared at the next meetings of the Advisory Committees. The process for moving forward
recommendations from Advisory was reviewed confirming recommendations come forward to the
Board of Trustees either from Administration or could arise out of the minutes of the meeting.
Suggested changes to the agenda structure and meeting space were discussed and will be
implemented.
Through discussion it was agreed to evaluate the new committee structure in May/June. Director
Elliott offered to bring forward an evaluation tool to the Chair's Committee for review.
8. TRUSTEE PD PROCESS
Administrative Assistant to the Trustees, D. Giesbrecht and S. Pullam joined the meeting to
discuss the process for moving forward recommendations for the use of the balance of trustee
professional development funds after April 1. It was determined the report will go to the Chair's
Committee for review with recommendations coming out of the meeting for Board approval.
9.
10.
i `p
OTHER BUSINESS — none
DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
March 22, 12 p.m.
April 19, 12 p.m.
May 17, 12 p.m.
June'21, 12 p.m.
March 29, 12 p.m.
April 26, 12 p.m.
May 24, 12 p.m.
August 30, 3 p.m.
ADJOURNMENT
The meeting adjourned at 12:48 p.m. by motion.
RECOMMENDATION: None
BILL MCKINNON
Chairperson
REPORT OF THE POLICY WORKING COMMITTEE
MEMBERS
M. Reid (Chair)
J. Bennett
C. Goodall
Visiting Trustees:
A. Morell
R. Tisdale
S. Polhill
J. Skinner
14.c
2016 February 23
3:07 p.m. — 4:45 p.m.
ADMINISTRATION AND OTHERS
L. Elliott
Guests:
B. Williams (+3:10,-3:47)
B. Moore (+3:48,-4:25)
C. Beal (+4:30,-4:45)
1. APPROVAL OF AGENDA — The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared
L. Abell
K. Bushell (+3:48,-4:25)
J. Knight (+4:30,-4:45)
3. COMMITTEE REPORT OF 2016 JANUARY 26 AND 2016 FEBRUARY 23 TRACKING SHEET
The 2016 January 26 minutes were provided for information. The 2016 February 23 tracking sheet
was reviewed and discussed. It was advised that the Safe Schools Policies and Procedures will be
brought back to Policy Working Committee in the spring of 2016.
4. EXISTING POLICY/PROCEDURE UNDER REVISION
a. Video Surveillance Policy and Procedure
B. Williams, Supervisor Corporate Services joined the meeting to report on the revised Video
Surveillance Policy and Procedure, #2017. The, Video Surveillance Guidelines, IPC (October
2015) were provided to the committee prior to the meeting.
Highlights of the proposed amendments to the Policy and Procedure were discussed. A further
amendment was provided to the Committee at the meeting.
B. Williams responded to questions of clarification and noted the suggested revisions to be
made to the policy and procedure. There was a request that legal advice be sought on the
third party service provider section of the procedure. The Video Surveillance Policy and
Procedure, with revisions, will be brought back to the Policy Working Committee on 2016
March 29.
5. POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a. Pupil Accommodation Policy
Exec. Officer K. Bushell provided an update of the Pupil Accommodation Policy following public
input. There were no revisions to the Policy following public input.
The following motion was moved and carried:
That the Pupil Accommodation Policy be brought forward to the 2016 March 29
Board meeting for approval.
b. Pupil Accommodation and Facility Organization Procedure
Exec. Officer Bushell provided an update of the Pupil Accommodation and Facility Organization
Procedure following public input. Revisions made to the procedure following public input were
discussed.
It was noted that the term school days was changed to business days in all of the procedures.
This is in accordance with Ministry guidelines.
c. Community Planning and Facility Organization Procedure
Exec. Officer Bushell provided an update to the Community Planning and Facility Organization
Procedure following public input. Revisions resulting from public input received were
discussed.
d. Attendance Area Review Procedure
Exec. Officer Bushell provided an update to the Attendance Area Review Procedure following
public input. Revisions made to the procedure following public input were discussed.
e. Holding Zones and Holding Schools Procedure
Exec. Officer Bushell provided an update to the Holding Zones and Holding Schools
Procedure. There was no public input received for this procedure.
The following motions were moved and carried:
That the Pupil Accommodation and Facility Organization Procedure be approved and
brought forward to the 2016 March 29 Board meeting for information.
That the Community Planning and Facility Organization Procedure be approved and
brought forward to the 2016 March 29 Board meeting for information.
That the Attendance Area Review Procedure be approved and brought forward to the
2016 March 29 Board meeting for information.
That the Holding Zones and Holding Schools Procedure be approved and brought
forward to the 2016 March 29 Board meeting for information.
6. NEW DRAFT POLICIES/PROCEDURES
a. Trustee Honoraria Policy and Procedure
Supt. C. Beal and J. Knight, Manager Business Services joined the meeting to introduce the
Trustee Honoraria Policy and Procedure. The policy and procedure related to the Trustee
Honoraria is required in accordance with Ontario Regulation 357/06 s.4. Currently there is not
a policy or procedure in place.
Suggested revisions to the draft procedure were noted by J. Knight for inclusion into the draft.
The following motion was moved and carried:
That the revised Trustee Honoraria Policy and Procedure be posted for public input to the
Board's website for 60 days.
7. POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION — none
8. OTHER BUSINESS
a. Public Input Process
Director Elliott provided information regarding the policies and procedures public input
process. A link to a web based form is provided on the Board's website for submitting public
input. An automatic response is issued to the sender immediately. The responses are
automatically recorded on a spreadsheet and will be brought to Admin Council prior to Policy
Working Committee.
9. FUTURE AGENDA ITEMS - none
10. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2016 March 29 in the Governor Simcoe Room.
11. ADJOURNMENT
The meeting adjourned at 4:45 p.m. by motion.
RECOMMENDATION:
That the Pupil Accommodation Policy be brought forward to the 2016 March 29
Board meeting for approval.
MATT REID
Committee Chairperson
Thames Valley District School Board
Title
Department
Reference(s)
PUPIL ACCOMMODATION
Organizational Support Services
Ministry of Education 2015 B09:
New Pupil Accommodation Review Guideline and
Community Planning and Partnerships Guideline
(2015 March 26)
Ontario Regulation 444/98
It is the policy of Thames Valley District School Board to:
PQLlClf' 11
Policy No. 4015
Effective Date 2007 March 20
a. provide our students with accommodation which supports student achievement,
safety and well-being;
b. ensure the long-term sustainability of our school system;
C. identify opportunities for collaborative facility arrangements with community
organizations; and
d. manage our resources effectively,
in a manner which is well-informed, well -coordinated, transparent and sustainable.
Thames Valley District School Board has developed the following procedures to ensure this
Policy is implemented:
1.0 Pupil Accommodation and Facility Organization — Procedure No. 4015a
2.0 Community Planning and Facility Collaboration Opportunities — Procedure No. 4015b
3.0 Attendance Area Review Procedure — Procedure No. 4015c
4.0 Holding Zones and Holding Schools Procedure — Procedure No. 4015d
When reviewing these procedures, interested parties should know that Thames Valley District
School Board's paramount responsibilities are student achievement, safety and well-being.
Thames Valley District School Board will manage its available resources in a manner which is
consistent with these responsibilities and which supports program delivery and learning.
Administered By
Amendment Date(s)
Organizational Support Services
2010 February 9, 2013 March 5, 2016 March 29
Page 1 of 1
14.d
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
MEMBERS
FASD E.L.M.O., T. Grant (Chair)
Association for Bright Children, C. Thammavongsa
Autism Ontario, S. Young
Children's Aid Society of London and Middlesex, M. Cvetkovich
Chippewas of the Thames, C. Dendias
Community Living Education Committee, S. Wilson (-2:00)
Easter Seals, A. Morse
Epilepsy Support Centre, B. Harvey
OPACC, T. Smith (via teleconference) (-1:50)
Trustee R. Tisdale
Vanier Children's Services, B. Montminy
VIEWS, J. Schaeffer
Voice for Hearing Impaired Children, M. Barbeau (+1:12)
Thames Valley Children's Centre, J. Gritzan Thames Valley
Council of Home and School, J. Nuyens
Regrets:
Trustee J. Bennett
Learning Disabilities Association of Ontario (LDAO), B. Wludyka
Absent:
'Trustee C. Goodall
2016 March 1
12:15 p.m. to 2:57 p.m.
ADMINISTRATION AND OTHERS
S. Builder, Superintendent of Special Education
A. Leatham, Learning Supervisor
R. Lee, Elementary Principal
M. Chevalier, Elementary Principal
D. Clark, Secondary Principal
K. Aitken, Learning Support Services
C. King, Psychological Services (+12:31-1:10)
C. Stager, Speech -Language Pathologist (+12:31-1:10)
J. Pincombe, Learning Coordinator (+12:31-1:10)
M. Damen, Learning Coordinator (+12:40-1:40)
Guests:
Association for Bright Children, B. Mai .
Association for Bright Children, C. Vice
1. CALL TO ORDER
Chair T. Grant called the meeting to order at 12:15 p.m. in the London Room at the Education Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3. CONFLICTS OF INTEREST — none
4. MINUTES OF THE MEETINGS FROM 2016 FEBRUARY 2
The minutes were approved as printed. Minor revisions were noted.
5. BUSINESS ARISING FROM THE MINUTES OF 2016 FEBRUARY 2
• Board Improvement Plan for Student Achievement
Supt. S. Builder advised that the team will expand on Ontario Secondary School Literacy Test
results related to students with special needs at an upcoming SEAC meeting. Supt. Builder
asked for clarification on a request for programs and services provided at Ottawa Carleton District
School Board. She noted that demographics in each board affect student achievement data.
6. INSIGHT UPDATE
Dr. C. King, Speech -Language Pathologist C. Stager and Learning Coordinator J. Pincombe joined
the meeting to provide an update on INSIGHT. (SEAC-1)
Members are encouraged to email Kelly Aitken at k.aitken(a.tvdsb.on.ca with further
questions/comments for the team.
7. IEP RESOURCE GUIDES
Learning Coordinator M. Damen joined the meeting. The following revised resource guides were
distributed for final review:
• Understanding My Child's Individual Education Plan (IEP);
• Individual Education Plan (IEP) A Parent Resource Guide;
• Identification, Placement and Review Committee (IPRC) A Parent Resource Guide:
• Supporting Student Success Together: A Parent Resource Guide.
It was agreed that a sub -committee review the guides for final edits and revisions prior to the rollout at
the Community of Schools meeting in April.
8. SPECIAL INCIDENCE PORTION (SIP) FUNDING
Learning Supervisor A. Leatham provided a high-level overview of SIP funding for staff support to
ensure the health and safety both of students who have extraordinarily high needs related to their
disability and/or exceptionalities and of others at school. The maximum amount of funding per claim
is $27,000. A. Leatham described eligibility and required documentation for all claims and responded
to questions of clarification. A copy of the presentation is available on the Board's website at:
httr)://www.tvdsb.ca/files/filesystem/SIP%2015-16%20SEAC%2OPresentation. E)df
9. 2016-2017 SELF-CONTAINED CLASSROOMS
Supt. S. Builder updated the committee on proposed special education self-contained classes for the
2016-2017 school year.
The ASD class at B. Davison Secondary School will be moved to Montcalm Secondary School. This
will provide students with more course selections within the program.
Three Developmental Education classes at Oakridge, Westminster, and Saunders Secondary
Schools will open as a result in the shift of students from elementary to secondary.
Three Developmental Education classes at Evelyn Harrison, Woodland Heights and Annandale
Public Schools will close.
One Deaf and Hard of Hearing class at Fairmont Public School will close.
Two Accelerate classes at John Wise and Cleardale Public Schools will open.
Two Gifted cluster sessions will move from Lorne Avenue Public School to Westmount Public School.
The Board will continue to monitor the issue regarding provincial schools.
10. NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE/GENDER
Supt. Builder presented updated data relating to the Number of Students by Exceptionality and Grade
(SEAC-2) and the Number of Students by Exceptionality and Gender (SEAC-3).
11. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES
• SPECIAL EDUCATION PLAN SUBCOMMITTEE UPDATE
S. Builder advised that the subcommittee met and completed Standards 1 and 2. Standard 3 will
be further reviewed by staff in the Special Education department and brought back to the
subcommittee. Standard 4 is also underway with revisions and updates to comply with the
Ministry standards.
12. SPECIAL NEEDS STRATEGY UPDATE
A. Morse provided an update on the Special Needs Strategy. The locally planned meeting scheduled
for March 2 has been cancelled. Program standards and performance measures will be released in
the spring. The Ministry announced that it will commit $17.8M over the next three years.
13. CORRESPONDENCE —none
14. NEW BUSINESS
• OPACC REQUEST
T. Smith of Ontario Parents Advocating for Children with Cancer requested consideration be
granted to in accordance with Board Bylaw 10.4. She noted that post-treatment concerns will
prevent her from attending SEAC meetings on a regular basis over the next few months. She is
also working together with Childcan and the hospital for an alternate. The following
recommendation was moved by A. Morse, seconded by J. Nuyens:
That in accordance with Board Bylaw 10.4, Ontario Parents Advocating for
Children with Cancer be granted absence from five sequential meetings of the
Special Education Advisory Committee as a result of extreme and extenuating
circumstances.
15. FORUM: ASSOCIATION UPDATES
a. March is Easter Seals month. A series of events and fundraisers will take place throughout the
month. More information is available at www.easterseals.orq.
b. Community Living London is one of 10 organizations in Canada recognized as non-profit
Employer of Choice.
c. Vanier is offering Talk -in Clinics that provides children, youth and their caregivers' access to
counselling services. Sessions are cost-free and available in London and rural Middlesex
County.
d. Association for Bright Children will host a parent evening on March 23 at 7:00 p.m., regarding
Individual Education Plans.
e. Rethink Secondary roundtables will be held March 9 —10, 2016.
16. MEETING DATES
2015-2016 Meeting Dates- London Room
Tuesday, April 5 12:15 pm (951 Leathorne Street)
Tuesday, May 3 12:15 pm
Monday, May 30 6:00 pm
Monday, June 13 6:00 pm
2016-2017 Meeting Dates — London Room
Monday, September 12 6:00pm
Tuesday, October 11 12:15pm (Elgin Room)
Monday, November 7 6:00pm
Tuesday, January 10 12:15pm
Tuesday, February 7 12:15pm
Monday, March 6 6:00pm
Tuesday, April 4 12:15pm
Monday, May 1 6:00pm
Tuesday, May 30 12:15pm (Dundas Room)
Monday, June 5 6:00pm
17. FUTURE AGENDA ITEMS
• Goodwill Industries (April)
• Early Identification Needs (June)
• Mental Health Literacy Kits (June)
• IEP Report Summary (Annually)
• Informal Suspension and Modified Day Data (ongoing)
• Creating a Survey for Gifted Program (D. Ensing)
13. ADJOURNMENT
The meeting adjourned at 2:57 p.m. by motion.
TRACY GRANT
CHAIRPERSON
RECOMMENDATION:
That in accordance with Board Bylaw 10.4, Ontario Parents Advocating for Children with Cancer
be granted absence from five sequential meetings of the Special Education Advisory Committee
as a result of extreme and extenuating circumstances.
CHC Theory:
• CHC theory is derived from the concept that there are three strata
of human cognitive abilities that differ in breadth and generality
(p.1).'
• Insight subtests measure cognitive abilities that have been
empirically linked to the emergence of development of specific
academic functions (p.5).'
Crystallized Knowledge (GQ:
• The person's breadth and depth and application of acquired
knowledge of the language, information, and concepts of a culture
(p.3).'
• In the Crystallized Knowledge subtest of Insight, students are
asked to identify how two things are alike (p.6)?
• The cognitive abilities associated with Gc are highly correlated
with academic achievement. They serve as a good predictor of
academic success and are a key indicator of giftedness.1.4
Visual Processing (Gv):
• The ability to generate, retain, retrieve, and transform well -structured
visual images (p.3).'
• In the Visual Processing subtest of Insight, students are asked to
identify the shape that can be made by combining two or more
smaller shapes (p.7)?
• Gv, along with Gf and Gc, are "most frequently strong in those
traditionally selected for intellectual giftedness" (p.857).'
Fluid Intelligence (G:
• The use of inductive, deductive, and quantitative reasoning to solve
novel, "on -the spot" problems (p.3).'
• In the Fluid Reasoning subtest of Insight, students are asked to
identify the shape that best fits into the missing part of a matrix
pattern (p.8)?
• The cognitive abilities associated with Gf are highly correlated
with academic success. Those with strong Gf ability are likely
to excel in higher level thinking and reasoning. Such abilities
are beneficial for solving novel problems, generating effective
strategies, and thinking inductively and deductively.'•&
Short -Terra Memory (Gsrn):
• The ability to apprehend, maintain awareness of, and mentally
manipulate elements of information in the immediate situation
(p•3)•'
• In the Short -Term Memory subtest of Insight, students are asked to
identify whether or not the second string of numbers is the reverse
of the first string (p.9)?
• "Above-average performance on memory tasks can indicate good
attention. If information can be dealt with quickly, then the limited
capacity system of short-term memory will not be overloaded, and
more attention can be directed to higher-level tasks" (p.279)3
Long -Terre Memory Retrieval (Gir):
• The ability to store and consolidate new information in long-term
memory and later fluently retrieve the stored information through
association (p.4).'
• In the Long -Term Memory Retrieval subtest of Insight, students
are asked to identify the symbol that was earlier associated with a
given meaning (p.10)?
• High performance on long-term retrieval tasks suggests that
students will be successful on such tasks, while low performance
suggests possible deficits.'
Auditory Processing (Ga):
• Abilities involved in discriminating patterns in sounds and musical
structure, often against background noise or distorting conditions,
or both (p.4).'
• In the Auditory Processing subtest of Insight, students are asked to
discriminate sounds in words.
• A prerequisite for success in reading and spelling competence, Ga
is important for understanding reading disabilities (p.277)3
Processing Speed (Gs):
• The ability to automatically and fluently perform relatively easy
or over -learned cognitive tasks, especially when high mental
efficiency (i.e., attention and focused concentration) is required
(p•4)•'
• In the Processing Speed subtest of Insight, students are asked to
identify whether or not a presented shape has an exact match in
an array of shapes that follow (p.12) 2
• "High performance on processing speed tasks indicates that a
person is able to process information quickly, freeing up resources
for higher-level thinking. Low performance on processing speed
tasks suggests that the person may process visual symbols slowly
or be inattentive" (p.286) 3
7 Beal, A.L. (2011). Insight. Understanding Insight. A Group Test of Cognitive Abilities. Markham: CTC/Canadian Test Centre. 2 Beal, A.L. (2011). Insight. Examiner's Manual. Markham: CTC/Canadian Test Centre. 3 Mather, N., &
Wendling, B. J. (2005). Linking cognitive results to academic interventions for students with learning disabilities. In D. P. Flanagan & P. L. Harrison (Eds.), Contemporary Intellectual Assessment 2nd ed. (pp.269-294). New York,
NY: The Guilford Press. 4 Volker, M. A., Lopata, C., & Cook-Cottone, C. (2006). Assessment of children with intellectual giftedness and reading disabilities. Psychology in the Schools, 43(8), 855-869.
Crystallized Knowledge (Gc):
• When compared with other broad cognitive abilities, Gc is
usually the strongest predictor of Basic Reading Skills (the
ability to identify and pronounce individually printed letters,
words, and phonically regular nonsense words).'
• When compared -with other broad cognitive abilities, Gc is
usually the strongest predictor of Reading Comprehension
Skills (the ability to understand written text, generate
synonyms and antonyms to given words, and complete
analogies).',', 6
• The knowledge of word meanings is one of the best
predictor of students' reading comprehension abilities. This
effect is found from kindergarten to the 12th grade.°
Short -Term Memory (Gsm):
• Moderate relationships can be found between Gsm and
Basic Reading Skills (the ability to identify and pronounce
individually printed letters, words, and phonically regular
nonsense words) and between Gsm and Reading
Comprehension Skills (the ability to understand written
text, generate synonyms and antonyms to given words, and
complete analogies).'
• Reading decoding skills consist of the ability to recognize
and decode words and the capacity to spell pseudo -words.
Short -Term Memory demonstrated "consistent direct effects
on reading decoding skills," although variance existed
across different age levels (p.223)'
Fluid Intelligence (Gf):
• During childhood and adolescence, there is a significant
association between Gf and Reading Comprehension Skills
(the ability to understand written text, generate synonyms
and antonyms to given words, and complete analogies).'
Processing Speed (Gs):
• Gs is important for the acquisition of most cognitive and
academic skills. During elementary school years, there
is a moderate relationship between Gs and reading
achievement.'
s . __ _,.
• Passage Comprehension Skills (the ability to identify a
key word that is missing from a reading passage) are
significantly correlated with Gs?
c s ' • Gs has a significant effect on Reading Decoding Skills (the
.:.. ability to recognize and decode words, and the capacity to
f:F :-;z,; :. spellpseudo-words).'
Al^
z.=
{
4� Auditory Processing (Ga):
• During early adulthood, Ga is consistently and significantly
correlated with Basic Reading Skills (the ability to identify
and pronounce individually printed letters, words, and 4�
f phonically regular nonsense words).'
s,—, w,. , .
7 • Ga demonstrates a moderate relationship with Reading _"==
} Comprehension Skills (the ability to understand writtenOp
a text, generate`synonyms and antonyms to given words, and
�-
3 complete analogies) during the elementary school years.'
Long -Term Memory Retrieval (Glr):
• During the elementary school years, there is a moderate
relationship between Long -Term Memory Retrieval and
various components of reading achievement.'
• Long -Term Memory Retrieval, and especially the narrow
cognitive ability Associative Memory, is strongly related to
reading decoding skills (the ability to recognize and decode
words, and the capacity to spell pseudo -words) a
Ga demonstrates a significant correlation with Word Attack
(decoding nonsense words through phonetic analyses)',6
�s
!,Current and future reading achievement are both highly
:- -correlated with phonetic coding abilities.4
*`Individuals with reading difficulties often display a core
processing deficit in phonological awareness tasks.'
.....::....
...
..
:;:..
F n
;:.
®®t ®teS.
,....... rte, .,.:.�..:.,_.....
..... ..:. ..
1 Evans, J. J., Floyd, R. G., McGrew, KS., & Leforgee, M. H. (2002). The relations between measures of Cattell -Horn -Carroll (CHC) cognitive abilities and reading achievement during. chi hoo .and ado escence: Schoo .'P c o 0
S1' 9y:
Review, 31(2), 246-262. 2 Flanagan, D. P. (2000). Wechsler -based CHC cross -battery assessment and reading achievement: Strengthening the validity of interpretations drawn from Wechsler test scores, Srhoo! h
Ps colo
Y :.. gy Quarterly,..
.:.....:.. ..
15(3), 295-329. 3 Floyd, R. G., Keith, T. Z., Taub, G. E., & McGrew, K. S. (2007). Cattell -Horn -Carroll cognitive abilities and their effects on reading decoding skills: g has indirect effects, more -specific abilities have direct effects:
School Psychology Quarterly, 22(2), 200-233. 4 Garcia, G. M., & Stafford, M. E. (2000). Prediction of reading by Ga and Gc specific cognitive abilities for low -SES White and Hispanic English-speaking children. Psychology in the
Schools, 37(3), 227-235. 5 McGrew, K. S. (1993). The relationship between the Woodcock -Johnson Psycho -Educational Assessment Battery— Revised Gf-Gc cognitive dusters and reading achievement across the life -span. Journal of
Psychoeducational Assessment Monograph Series: Woodcock -Johnson Psycho -Educational Assessment Battery—Revised, 39-53. Cordova, TN: Psychoeducational Corporation. 6 McGrew, K. S., Flanagan, D. P., Keith, T. Z., & Vanderwood, JL JLS
M. L. (1997). Beyond g: The impact of Gf-Gc specific cognitive abilities research on the future use and interpretation of intelligence tests in the schools. School Psychology Review, 26(2), 177-189. 7 Morris, R. D., Steubing, K. K.,
Fletcher, J. M., Shaywitz, S. E., Lyon, G. R., Shankweiler, D. P., Katz, L, Francis, D. J., & Shaywitx, B. A. (1998). Subtypes of reading disability: Variability around a phonological core. Journal of Educational Psychology, 90(3), 347-373.
Crystallized Knowledge (GQ:
• When compared with other broad cognitive abilities, Gc
and Gs usually display the most consistent relationship with
writing achievement across the age groups?
• Basic Writing Skills (the knowledge of spelling, punctuation
and capitalization rules) is moderately related to Gc
abilities from ages 7 to 9, and strongly related from age 9
onwards.', s
• Written Expression (compositional fluency and compositional
accuracy) is moderately related to Gc abilities from ages 8
to 10 and strongly related from 11 onwards.3 A more recent
study also supports this finding (moderate relationship from
ages 7 to 10, and strong relationship from age 10 onwards)?
• "Comprehension -Knowledge was often the strongest and
most consistent predictor of writing achievement across
childhood and adolescence and that its strongest effects
began as children enter upper elementary school (about
age 10 years). It is logical that vocabulary knowledge and
world knowledge would be highly related to knowledge of
spelling, punctuation, and capitalization rules, as reflected
in the basic writing skills analysis" (p.140)?
Fluid Intelligence (Gf):
• For Basic Writing Skills (the knowledge of spelling, punctuation
and capitalization rules), Gf has "primarily negligible
effects until age 15 years" (p.138). However, in the oldest
age levels observed in this study (15 to 18 years), Gf shows
a moderate relationship.' An earlier study demonstrates a
moderate relationship from ages 6 to 11 years .3
• The effect of Gf and Written Expression (compositional
fluency and compositional accuracy) is mostly negligible,
with the exception that moderate effects were found in
participants who were 15 and 16 years of age.' Another
study has found moderate relationship for Written
Expression from ages 7 to 12 years.3
Processing Speed (Gs):
• When compared with other broad cognitive
abilities, Gs and Gc usually display the
most consistent relationship with writing
achievement across the age groups.3
• Basic Writing Skills (the knowledge of spelling,
punctuation and capitalization rules) is
moderately related to Gs from age 7 until age
17 years.'
• Written Expression (compositional fluency
and compositional accuracy) is moderately
or strongly related to Gs throughout most of
childhood and adolescence.'
• "Processing Speed is believed to be important
to written expression because the more rapidly
an individual can automatize basic skills, the
more attention and memory resources can
be allocated to higher-level aspects of task
performance" (p.140).'
Auditory Processing (Ga):
• Before the age of 11, Ga is significantly related to both
Basic Writing Skills (the knowledge of spelling, punctuation
and capitalization rules) and Written Expression
(compositional fluency and compositional accuracy).'
• A moderate relationship exists for Ga and Written
Expression (compositional fluency and compositional
accuracy) from ages 15 to 17.'
• Memory for sound patterns at the phonetic level (non-
semantic) is a good predictor for measuring spontaneous
spelling ability in written composition.'
• "Phonological coding, defined as segmenting spoken words
into component syllables or phonemes, had concurrent
validity for predicting achievement in reading real words
and non -words and spelling real words" (p.163).'
Long -Term Memory Retrieval (Glr):
• Glr has a strong effect on Basic Writing Skills (the knowledge
of spelling, punctuation and capitalization rules) for
participants who were 7 years of age. Subsequently, this
relationship becomes moderate up until the age of 10 years.'
• Gilr has a moderate effect on Written Expression
(compositional fluency and compositional accuracy) in
participants aged 6 to 7 years. However, the relationship
between Glr and Written Expression is mostly negligible
afterward.'
:Short -Terni Mer�ryzijGsrr�)
Moderate relationships can be found between Gsm and
Basic Writing Skills (the knowledge of spelling, punctuation
and capitalization rules) and between Gsm and Written
E Expression (compositional fluency and compositional =„
accuracy). For both, such relationship began after age 7,
and continued throughout the ages included in this analysis
(until age 18 ears)? A previous study has resulted in
z similar findings, but the relationship occurs after age 10.3 =x.,..
kgs
Fluid Intelligence (Gf):
• When compared with other broad cognitive abilities, Gf has
the strongest association with applied mathematics skills
for early elementary aged students.'
• When compared with other broad cognitive abilities,
Gf holds the most consistent relationship with Basic
Mathematics Skills (the ability to perform mathematical
operations, and display one's knowledge of mathematical
concepts).'
• Gf has a moderate relationship with Math Calculation
Skills (the ability to calculate and perform basic
mathematical operations fluently) throughout childhood
and adolescence.'
• Gf has a moderate to strong relationship with Math
Reasoning Skills (the ability to. use mathematics operations
in applied, real-world scenarios) throughout. childhood and
adolescence.' .3
Short -Term Memory (Gsm):
• Between the ages of 7 and 17, Gsm is moderately related
to Math Calculation Skills (the ability to calculate and
perform basic mathematical operations fluently).'
• During the elementary school years, Gsm has a moderate
relationship with Mathematics Reasoning Skills (the ability
to use mathematics operations in applied, real-world
scenarios).'-'
y y3 Crystallized Knowledge (Gc):
• When compared with other broad cognitive abilities, Gc is
usually the strongest predictor of mathematics achievement
throughout the school-age years. 13
• Math Calculation Skills (the ability to calculate and perform
basic mathematical operations fluently) is moderately
related to Gc abilities.'
• Math Reasoning Skills (the ability to use mathematics
operations in applied, real-world scenarios) is moderately
related to Gc abilities.' .3
!Visual Processing (Gv):
• There is a moderate relationship between Gv and Math
Processing Speed (Gs):
• Speed of processing plays an important role during the
early stages of acquiring most cognitive and academic
skills. Specifically, the speed of processing demonstrates
a significant and strong influence on mathematics:;
performance.'
• Gs has a moderate to strong relationship with Math.
Calculation Skills (the ability to calculate and perform basic
%.
mathematical operations fluently). This effect is evident
throughout the lifespan.'
_ • Gs has a moderate relationship with Mathematics
y: Reasoning Skills (the ability to use mathematics operations
=X. in applied, real-world scenarios).''
N
A consistent relationship can be found between Gs
and Basic Mathematics Skills (the ability to perform
YY
mathematical operations, and display one's knowledge of
mathematical concepts). This effect is strongest from ages 5
to 11 years.'
r
Long -Term Memory Retrieval (Glr):
• A moderate relationship can be found between Glr and
Math Calculation Skills (the ability to calculate and perform
basic mathematical operations fluently) and between Glr
and Math Reasoning Skills (the ability to use mathematics
operations in applied, real-world scenarios)'
• Basic Mathematics Skills (the ability to perform
mathematical operations, and display one's knowledge of
=' mathematical concepts) is less consistently related to Glr,
:and the relationship occurs only during late adolescence
:`and early adulthood.','
i
Number of Students by Exceptionality Exce tionali and Grade
School Year: 20152016 I
Effective as of: 31112016 9:13:44 AM
System Wide Summary
JK
SK
01
02
03
04
05
06
07
08
09
10
11
12
Total
# of Students by Exceptionality land Grade
Autism
5
20
17
32
57
37
47
51
43
50
49
48
48
93
597
Behavioural
0
1
3
14
19
23
24
29
39
65
58
54
67
53
449
Blind and Low Vision
0
2
3
2
3
3
5
5
4
5
2
4
2
4
41
Deaf and Hard of Hearing
5
9
15
20
8
20
18
14
20
15
12
16
8
15
996
Developmental Disability
0
4
17
27
54
71
93
83
96
98
94
97
80
223
1038
Giftedness
0
0
0
0
0
4
119
166
156
149
124
95
114
99
1026
Language Impairment
0
1
8
7
10
10
5
6
8
7
8
6
90
10
96
Learning Disability
0
0
0
2
18
87
195
222
255
268
305
274
279
356
2261
Mild Intellectual Disability
0
0
2
1
8
43
59
56
80
95
81
73
85
110
693
Physical Disability ;
2
11
6
9
9
8
14
16
11
11
8
14
11
22
752
Speech Impairment
0
3
0
7
0
1
0
0
0
0
0
0
1
1
13
No Exceptionality (Not IPRC`d)
17
24
87
149
338
430
373
402
408
393
415
404
394
523
4357
Total
29
75
158
270
524
737
952
1050
4120
1157
1156
1082
1099
1509
10919
M..:-& M-4-01114 tnnw 0 n. 4 n. A • n s e
Number of Students by Exceptionality and Gender
mae&a
School Year: 20152016 Effective as of: 3/1/2016 9:15:01 AM
System Wide Summary Female Male Total
Autism 93 504 597
Behavioural 135 314 449
Blind and Low Vision 16 25 41
Deaf and Hard of Hearing 92 104 196 '
Developmental Disability 387 651 1038
Giftedness 412 614 1026
Language Impairment 30 66 96
Learning Disability 704 1557 2261
Mild Intellectual Disability 293 400 693
Physical Disability 58 94 152
Speech Impairment 3 10 13
No Exceptionality (Not IPRC'd) 1671 2686 4357
Total 3894 7025 10919
i
14.e
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2016 March 3
6:49 p.m. to 8:25 p.m.
MEMBERS ADMINISTRATION AND OTHERS
S. Gowdey, Co -Chair
D. Parsons, Co -Chair (by teleconference +6:30,-6:48p.m.)
C. Blokker, Parent Member
L. Honsinger, Parent Member
C. Schouw, Parent Member
L. Stephenson, Parent Member
S. Thomson, Thames Valley Council of Home & School Associations
A. Willsher, Parent Member
R. Tisdale, Trustee
P. McKenzie, Superintendent
C. Cordes, Thames Valley Administrator's Committee Elementary
M. Flumerfelt, Thames Valley Secondary School Administrators' Council
Regrets:
S. Davis, Thames Valley Council of Home & School Associations
T. Logtenberg, Parent Member
L. Abell, Corporate Services
H. Gerrits, Manager, Early Years
S. Kilbourn, Administrative Assistant
Guests:
J. Bansal-Kappers, Parent
1. CALL TO ORDER
Co -Chair S. Gowdey called the meeting to order at 6:49 p.m. in the Middlesex Room of the
Education Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved by motion.
3. CONFLICTS OF INTEREST — none declared
4. MINUTES OF THE MEETING FROM 2015 November 12 - provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2015 November 12
a. www.ThinkAboutit.net (item #5.a)
Co -Chair Gowdey presented for approval the cost of the Think About It — Teen Brain
booklets.
It was advised that the group be proactive with funding by looking at the budget and strategic
planning to determine next steps. The main purpose of the funding is for parent involvement.
This booklet is being used throughout the system. It was designed as a parent resource tool.
The following motion was moved and carried:
That the Thames Valley Parent Involvement Committee (TVPIC) approves the purchase
of 5,000 Teen Brain booklets for the amount of $ 1,853.29.
b. TVPIC Symposium - Building Parent Engagement Together (item #5.b)
Supt. P. McKenzie provided the results and statistics of the TVPIC Symposium - Building
Parent Engagement Together held on.2016 February 6. The feedback was distributed at the
meeting. The results will be made available to the members electronically. The work of the
committee was acknowledged.
The event provided opportunities to engage parents in a variety of topics. It was suggested a
similar event be held annually with topics to draw people to the event using different formats
for presenting the materials, including webinars.
There was a further suggestion that TVPIC meetings be held in different locations and
include a knowledge component for parents to attend. The regional diversification of needs
across the Board was recognized.
It was advised the tool boxes that were on back order have arrived and will go out as
promised.
6. MEMBER UPDATE FROM TVDSB REPRESENTATIVES
a. Director of Education
Supt. P. McKenzie described the stakeholder sessions regarding Rethink Secondary
Learning noting the session dates, times and registration are on the TVDSB main web page.
Following the sessions there will be an opportunity to provide input through an online survey.
b. Trustee
Trustee R. Tisdale provided an update regarding the Trustee/Parent Forums recently held
noting a spring forum may be planned for public input on the budget.
The Policies and Procedures posted for public input were described. Community Use of
Buildings, Facilities and Equipment (Rental Permits) Policy and Procedure is posted for
public input until Monday April 4, 2016. Emergency Procedures is posted until Friday April 8,
2016 and the Trustee Honoraria Policy and Procedure until Monday April 25, 2016. Members
were reminded to contact S. Kilbourn or to sign up through their school website to receive the
public input emails. Committee members were encouraged to share this information at school
council meetings.
Trustee Tisdale further reported that Superintendent of Student Achievement, B. Sonier is
retiring. A new Manager of Communications started on 2016 March 1, Tania Testa. The
Community Use of Schools and Facilities department is moving to Leathorne in March.
7. MEMBERSHIP
It was reported that TYPIC is still short two members from Oxford and one member from
Middlesex.
8. CORRESPONDENCE
Co-chair Gowdey shared correspondence concerning the naming of a School Council. It was
determined that 'School Council' should be in the name. Clarification will be requested at the
Regional Parent Involvement Committee Symposium on 2016 April 16.
9. FINANCIAL REPORT —
a. TVPIC Proposed Budget for 2015-2016
Co -Chair Parsons reported on the TVPIC Proposed Budget for 2015-2016. Amendments to
the budget were noted by S. Gowdey as follows: Personal Attendance Expenses to be
named Expense Reimbursements; revise the amount for TVDSB Initiatives -childcare support
to $3,000.00; and add Community Resources for $2,000.00. Professional Development was
discussed suggesting Conflict Resolution as a future professional learning opportunity.
TVPIC Volunteer Recognition was discussed noting not all schools have a plaque to display
the names of volunteers recognized by TVPIC. R. Tisdale and L. Honsinger determined they
will meet to discuss TVPIC Volunteer Recognition. TVPIC Volunteer Recognition will be
added to Future Items on the agenda.
The following motion was moved and carried:
That the TVPIC Proposed Budget for 2015-2016 be approved.
10. NEW BUSINESS
a. Parent Engagement Conference Mental Health & Well Being,
2016 April 30, 9:00 a.m. - 4:00. p.m.
Co -Chair S. Gowdey provided an update on the Parent Engagement Conference Mental
Health and Well Being planned for Saturday, 2016 April 30, 9:00 a.m. — 4:00 p.m. The
conference is titled Connecting Families for Mental Health and Well -Being and will be held at
the King's College -Student Life Building. Timelines and the agenda for the event were
shared. The event is open to everyone and registration will be capped at 400. Childcare will
be available.
b. London Regional Parent Involvement Committee (PIC) Symposium — 2016 April 16,
9:00 -4:00 p.m.
Co -Chair Gowdey shared information about the London Regional Parent Involvement
Committee (PIC) Symposium on 2016 April 16, 9:00 a.m. to 4:00 p.m.
The Ministry of Education Expense Claim Guidelines for the London Regional Parent
Involvement Committee (PIC) Symposium 2016 April 16, Parent and Community
Engagement Office document, the Expense (General/Travel) Claim for Non -OPS Employees
form and the 2015-2016 PIC Directory were provided in the meeting attachments.
Two TVPIC members and five School Council Chairs from Thames Valley are invited to
attend the symposium. A diverse group of School Council Chairs would be best.
Representatives are needed to help with the planning. An inquiry will be made to determine if
both Co-chairs can attend. L. Honsinger and J. Bansal-Kappers expressed an interest in
attending.
11. COMMUNITY INVOLVEMENT UPDATES
a. Award of Distinction
The Award of Distinction committee met on 2016 March 1St and 2nd to review the 32
submitted nomination forms. The Award of Distinction ceremony will be held 2016 May 5.
b. Active & Safe Routes to School - none
c. Community Partners - none
d. Education Week - none
e. Environmental Education Management
The Environmental Education and Management Committee Fall 2015 update was provided to
the Committee in advance of the meeting. Highlights included information about the
Secondary Student Conference held on 2015 October 30 for 100 secondary students.
Environmental Education Centres have moved to an electronic booking system. Teachers
can request a program and outdoor education funding at www.tvdsb.ca/environment.
f. Public Affairs & Communication - none
g. Think About It - none
h. Thames Valley Administrators' Committee — Elementary
C. Cordes provided the Thames Valley Administrator's Committee Elementary update.
Schools are working on goals with Learning Networks. Current libraries are being rebranded
into learning commons. There is lots of conversation in the schools around Rethink
Secondary Learning. Math week is planned for the week of April 12th. Reframing Our
Responses is active in trying different methods to keep students engaged. Many schools are
involved in the Do 1 Thing Challenge to help make positive learning communities. It was
noted that the Elementary Dance Festival is 2016 April 20-22 in the Thames room at the
Education Centre. Everyone is welcome.
I. Thames Valley Secondary School Administrators' Council
M. Flummerfelt provided the Thames Valley Secondary School Administrator's Council
update noting topics of focus at the last TVSSAC meeting included enrollment projections, a
presentation on collective agreements, and a Thames Valley Regional Athletic Association
(TVRAA) presentation.
It was noted 'Variety Is' is scheduled on April 28 at the Budweiser Gardens. The night
showcases the many musical talents of Thames Valley District School Board schools.
Everyone is welcome.
j. Thames Valley Council of Home and School Associations
S. Thomson provided the Thames Valley Council of Home and School Associations update.
The Annual General Meeting and awards dinner is scheduled for 2016 May 9. 'Conference
2016' is from April 15-17, 2016 at the Brant Park Inn, Brantford. Registration deadline is 2016
March 11. The first travelling general meeting has been scheduled for 2016 March 29.
Discussion considered the formation of a subcommittee for the purposes of planning and
delivering information sessions to parents in the fall regarding school council, resources,
fundraisers, mandatory and discretionary items. Sessions ran in the past were well attended. This
topic will be added to the agenda as a future item.
Everyone was invited to attend the Wortley Road Public School STEAM show on April 9 and the
Maker Festival on September 24.
It was noted that members receiving spam through their school email should contact S. Kilbourn,
who will notify the I.T. department to adjust settings.
12. FUTURE MEETING DATES
All meetings will be held in the Middlesex Room at the Education Centre.
Thursday, April 14 06:30pm-08:30 pm
Thursday, May 12 06:30pm-08:30 pm
Thursday, June 9 06:30pm-08:30 pm
13. FUTURE AGENDA ITEMS
Fundraising FAQ's (May 2014)
Internal Audits (May 2013) — no dates yet
Copyright
Support Document for Parents (Future)
Webinar (Future)
Endorsement Policy (2015 June 11, item #5.a)
TVPIC Volunteer Recognition (2016 March 3, item #9.a)
Subcommittee - Parent Information Sessions (2016 March 3, item #11 J)
14. ADJOURNMENT -
The meeting adjourned at 8:25 p.m. by motion.
RECOMMENDATIONS: none
S.GOWDEY & D. PARSONS
CO-CHAIRS
14.f
REPORT OF THE PLANNING AND PRIORITIES (Planning) ADVISORY COMMITTEE
2016 March 8
6:01 p.m. — 7:38 p.m.
Members: Trustee J. Bennett, Trustee R. Campbell, Trustee C. Goodall, Student Trustee H. Goddeeris
(-6:27), Trustee P. Jaffe, Trustee B. McKinnon, Trustee A. Morell, Trustee S. Polhill, Trustee P. Schuyler,
Trustee J. Skinner, Student Trustee S. Suvajac (-6:27), Trustee M. Reid, Trustee J. Todd
Regrets: Trustees G. Hart, R. Tisdale
Administration: C. Beal (Superintendent, -6:27), K. Bushell (Executive Officer, -6:07), L. Elliott (Director),
J. Pratt (Associate Director, -6:27), S. Macey (Manager, -6:27), D. Munroe (Manager, -6:27), E. Ng
(Financial Analyst, -6:27), T. Testa (Manager, Communications, -6:27), M. Moynihan (Superintendent,
+6:07, -6:27), R. Culhane (Superintendent, -6:27), B. Williams (Supervisor)
1. APPROVAL OF AGENDA —The agenda was approved on motion.
2. CONFLICTS OF INTEREST — none declared
3. MINUTES OF THE PREVIOUS MEETING
Minutes of the 2016 February 9 meeting were provided for information.
4. TVDSB STUDENTS AFFECTED BY BOARD APPROVED HOLDING ZONES
K. Bushell presented for information a summary report describing the number of students affected by
Board approved Holding Zones as of 2015 October 31; it was noted the request for the information
came out of the previous Planning Advisory Committee meeting. Schools having been involved in a
previous or potential accommodation review were identified.
S. BUDGET DISCUSSION
a. 2015-2016 Interim Financial Report — 2015 November 30
C. Beal presented the Interim Financial Report based on the financial results for the three months
ending 2015 November 30. As per the recommendation of the Ministry, the report is provided to
management and the Board of Trustees a minimum of three times per year. The reports reflected
the revised budgets and actual expenses for 2015-2016, including the impact of the revised
estimates filed with the Ministry of Education on 2015 December 15.
S. Macey advised the Ministry has indicated they will fund TVDSB an additional 9.3 M in 2015-
2016 to cover the commitments made through collective agreements. As such, it is anticipated
TVDSB will have a compliant budget.
S. Macey highlighted the changes in expenses and revenues, accumulated surplus, staffing and
enrollment. There was a request for a breakdown of tuition revenue received through
International Education and First Nation tuition agreements.
In response to a question regarding funding for the delivery of educational and support service to
the recent influx of Syrian students, it was confirmed that the per pupil foundation grant is
provided based on students registered by March 31. The ESL funding, however, is based on
registration in October and as such would not be granted in the current school year. Additional
expenses incurred above the per pupil Foundation grant are being tracked. It is uncertain when
or if those expenses will be funded by the Ministry.
b. 2016-2017 Budget Discussion Templates
C. Beal_ presented for information the costing of the Budget Initiatives for 2016-2017 noting the
detailed costing is consistent with the previously presented reports. The appendices referred to
under the Material Management initiative were included, as requested at the last meeting.
In addition to the eight initiatives detailed, there were three pending initiatives not included in the
agenda package. They were discussed as follows:
School-based Technology — M. Moynihan advised they are looking at the initiative through the
lens of Rethinking Secondary to determine how best to allocate technology in schools. It is
anticipated the budget initiative will come forward at a later date, possibly in the fall.
New Website - M. Moynihan advised they are gathering information from other Boards to
determine an accurate cost.
Robotics — C. Beal advised they have yet to receive the revised form; once received the costing
will be completed.
6. IN -CAMERA
On motion, the committee moved in camera at 6:27 to discuss personal matters, reconvening in
public session at 7:29 p.m.
7. OTHER BUSINESS - none
8. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, April 12, 2016 at 6:00 p.m., in the Kathryn Harley
Room.
9. FUTURE AGENDA ITEMS
M. Reid described the purpose of this agenda item. Trustees were invited to identify potential items to
be considered for discussion at future meetings not otherwise scheduled.
At the request of trustees, B. Williams offered to notify trustees of the additional meetings tentatively
scheduled for budget discussions.
10. ADJOURNMENT
On motion, the committee adjourned at 7:38 p.m.
RECOMMENDATIONS: None
J. SKINNER
Committee Vice -Chair
REPORT OF THE CHAIR'S COMMITTEE
MEMBERS
14.g
2016 March 22
12:10 p.m. —1:19 p.m.
ADMINISTRATION AND OTHERS
G. Hart B. McKinnon (Chair) L. Elliott B. Williams
A. Morell M. Reid
R. Tisdale
1. APPROVAL OF AGENDA
The agenda, as amended, was approved by motion.
2. CONFLICTS OF INTEREST
Trustee M. Reid declared a conflict of interest in relation to a personal matter discussed under
item 6.
3. REVIEW AND APPROVAL OF THE 2016 MARCH 29 BOARD AGENDAS
The 2016 March 29 in -camera and public Board meeting agendas were reviewed and discussed.
4. CORRESPONDENCE - none
6. UPCOMING EVENTS/INITIATIVES
System events and initiatives previously scheduled are as follows:
• 25 Year Employee Recognition Reception —April 4, 2016
• Be a Champ Day — April 6, 2016
• Student Trustee Debate and Elections — April 28, 2016
• Variety Is —April 28, 2016
• Education Week - May 2-9, 2016
6. IN CAMERA
The committee moved in camera at 12:24 p.m. to discuss personal matters reconvening in public
session at 1:19 p.m.
7. TRUSTEES' PROFESSIONAL DEVELOPMENT
Discussion considered the appropriate use of trustee professional development funds for
accommodations at an upcoming conference.
8. OTHER BUSINESS
a. Maker Space
In reference to an article in the St. Thomas Journal it was confirmed the partnership with
TVDSB is not a financial partnership. Director Elliott described the consultation provided on
the development of the Maker Space noting it likely is to be used by TVDSB students in the
future.
b. Advisory Committee Meetings
It was determined the Advisory Committee Meetings scheduled on April 12 and June 7 will be
held in the Boardroom.
9. DATE AND TIME OF NEXT MEETING
The schedule of future Chair's Committee Meetings was confirmed as follows:
March 29, 12 p.m. April 19, 12 p.m. April 26, 12 p.m. May 17, 12 p.m.
May 24, 12 p.m. June 21, 12 p.m. August 30, 3 p.m.
10. ADJOURNMENT
The meeting adjourned at 1:19 p.m. by motion.
RECOMMENDATION: None
BILL MCKINNON
Chairperson
18.
Notice of Motion
That the Thames Valley District School Board of Trustees, to ensure its students remain
competitive in the field of robotics, computing, and technology, relative to other provincial
education systems in Canada and abroad:
i) Ask the Ontario Ministry of Education to add coding to the Ontario curriculum;
ii) Send letters to all public school boards in the province asking them to support this change
request; and,
iii) Send a letter to the Ontario Public School Board Association requesting their support and
advocacy for this curriculum change.