4/25/2017 - Regular Board Meeting-Public Session
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2017 April 25
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2017 April 25 in the Board Room at the Education Centre, meeting
in public session at 7:02 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND OTHERS
M. Reid (Chair)
J. Bennett
R. Campbell
C. Goodall
G. Hart
P. Jaffe
B. McKinnon
A. Morell
Regrets:
A. Pucchio
S. Polhill
P. Schuyler
J. Skinner
S. Suvajac
R. Tisdale
J. Todd
L. Elliott
C. Beal
S. Builder
R. Kuiper
D. Macpherson
L. Munroe (-7:28)
M. Moynihan
V. Nielsen
S. Powell
K. Wilkinson
K. Bushell
B. Williams
T. Testa
B. Keast
1. CALL TO ORDER
Board Chair M. Reid called the meeting to order at 7:02 p.m. and acknowledged the traditional
territory on which the Board meeting is held.
2/3. O CANADA
The meeting was opened with the playing of O’Canada.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee Goodall seconded by Trustee Todd.
5. OFFICIAL RECORD
We regret to record the death of Sam Chabot, a student at Parkside Collegiate Institute on
Wednesday, April 5th; and Cameron Ferguson, a student at Medway High School on April 16, 2017.
6. RECOGNITIONS
a. St. Leonard’s Community Services Recognition
Manager T. Testa recognized the 25th Anniversary of the St. Leonard’s Community Services Peer
Power Program, a joint venture between TVDSB and St. Leonard’s. The experiential and activity
based learning model is used to empower and support youth through leadership, mediation and
communication skill building. This program creates and maintains inclusivity while providing
relationship building, conflict resolution, and positive learning o pportunities for TVDSB students.
On behalf of students, staff and Trustees gratitude was expressed towards St. Leonard’s
Community Services for their partnership and programming.
Heather Lumley, Executive Director of St. Leonard’s Community Services extended appreciation
to the Board for their continued partnership and support.
7. CONFLICTS OF INTEREST – None
2017 April 25…2
8. CHAIR’S ANNOUNCEMENTS
Chair Reid recognized past and upcoming events attended by the Chair, Truste es and Administration
including: Pride Conference; Bishop Townsend Awards; International Holocaust Remembrance
Ceremony; Variety Is; Trustee visits to First Nations Communities; and a visit to H. B. Beal Secondary
School.
9. DIRECTOR’S ANNOUNCEMENTS
Director Elliot recognized National Volunteer W eek that is being celebrated across Canada.
Appreciation was extended to the thousands of TVDSB volunteers. The volunteer profiles of Jim
Sullivan and Dana Parsons have been featured on the TVDSB website.
H. B. Beal Secondary School and North Middlesex Secondary School will compete at the FIRST
World Championship in St. Louis from April 27-29, 2017. H. B. Beal was also recognized for receiving
the Chairman’s Award at the FIRST Robotics Western District Competition.
10. PUBLIC INPUT – None
11. MINUTES OF THE 2017 MARCH 28 REGUALR and 2017 APRIL 11 SPECIAL BOARD MEETINGS
a. Confirmation of Minutes
The minutes of the Regular Board Meeting of 2017 March 28 and Special Board Meeting of 2017
April 11 were adopted on motion of Trustee Todd, seconded by Trustee Hart and CARRIED.
b. Business Arising from the Minutes – None
12. STUDENT TRUSTEES’ UPDATE
a. Student Trustees’ Update
Student Trustee Suvajac reported on the 2017 February 23 Student Advisory Council Report. The
topics of previous meetings were shared highlighting key initiatives and upcoming events. The
student trustee debate and election will take place on 2017 May 18. Teachers and school
administration were encouraged to promote the upcoming election with students.
b. Student Advisory Council Report, 2017 February 23
Chair Reid referred to the written report of the Student Advisory Council provided to the Trustees
in advance of the meeting. There were no recommendations.
13. REPORTS FROM THE ADMINISTRATION
a. Community Representatives – Supervised Alternative Learning (SAL)
Superintendent Kuiper presented for approval the names of two community representatives to be
appointed to the Supervised Alternative Learning Committee for the term ending November 30,
2018. Information regarding SAL legislation, the committee structure, and the process to
determine the representatives is attached (item #13.a).
The following recommendation was moved on motion of Trustee Bennett seconded by Trustee
Tisdale and CARRIED:
THAT Leroy Osbourne and Sherii Eyjolfsson be appointed to serve as the
Community Representatives on the Supervised Alternative Learning Committee for
the term ending November 30, 2018.
b. Naming of the New TVDSB Elementary School Being Built in North East L ondon
Associate Director Nielsen presented for approval the name for the new public school being built in
NE London. The report is attached (item #13.d).
Trustee Jaffe and Trustee Skinner spoke in favour of the motion noting the Naming Committee
was informed of the reasons for the previously defeated motion. P. Jaffe further advised that a
community survey completed by a parent, and the consensus of the Naming Committee members
fully supported the proposed name of Cedar Hollow Public School.
2017 April 25…3
The following recommendation was moved on motion of Trustee Jaffe seconded by Trustee
Skinner and CARRIED:
THAT the Board name the new public school in North East London Cedar Hollow
Public School.
14. REPORTS FROM BOARD COMMITTEES
a. First Nations Advisory Committee Report, 2017 March 21
Trustee Schuyler referred to the written report of the First Nations Advisory Committee (item 14.a)
provided to the Trustees in advance of the meeting. There were no recommendations.
In response to a question Superint ended Builder offered to follow up on the availability of sewing
machines at B. Davison Secondary School for the purpose of creating First Nations traditional
skirts/ribbon shirts.
b. Policy Working Committee Report, 2017 March 28
Trustee Morell referred to the written report of the Policy Working Committee (item 14.b) provided
to Trustees in advance of the meeting. A. Morell shared the Employee Seeking/Holding Public
Office – Independent Procedure has been approved and is in the package for information. There
were no recommendations.
c. Chair’s Committee, 2017 March 28
Trustee Morell referred to the written report of the Chair’s Committee (Item 14.c) provided to the
Trustees in advance of the meeting. A. Morell shared the dates and times of upcoming Municipal
meetings. There were no recommendations.
d. Planning and Priorities Advisory Committee, 2017 March 28
Trustee Todd referred to the written report of the Planning and Priorities Advisory Committee (item
14.d) provided to the Trustees in advance of the meeting. There were no recommendations.
e. Special Education Advisory Committee Report, 2017 April 4
Trustee Tisdale referred to the written report of the Special Education Advisory Committee (Item
14.e) provided to the Trustees in advance of the meeting.
The following recommendation was deferred and will be brought forward in June during budget
deliberations.
THAT, for the purpose of equitable access to support students' program needs, SEAC
recommends that transportation be provided to gifted students.
f. Program and School Services Advisory Committee Report, 2017 April 4
Trustee Bennett referred to the written report of the Program and School Services Advisory
Committee (Item 14.f) provided to the Trustees in advance of the meeting. Additional information
regarding Community Safety Week (2017 May 1-5) was provided highlighting events at the YMCA,
Westmount Library, Catholic Central Secondary School, Riverside Public School, and the
Education Centre.
Appreciation was extended to the Communications Department for their support with Safety Week.
There were no recommendations.
g. Thames Valley Parent Involvement Committee Report, 2017 April 6
Trustee Tisdale referred to the written report of the Thames Valley Parent Involvement Committee
(Item 14.g) provided to the Trustees in advance of the meeting. The 2015/2016 Annual Report was
distributed for information. There were no recommendations.
2017 April 25…4
h. Committee of the Whole, In-Camera Report, 2017 April 11
Trustee Morell advised the Committee of the Whole met in-camera from 5:00 p.m. to 5:55 p.m.
The committee discussed confidential negotiation and personal matters. No conflicts of interest
were declared.
The following recommendation was moved by Trustee Morell seconded by Trustee Skinner and
CARRIED:
THAT the motions approved at the in-camera session of 2017 April 11 regarding
personal matters be approved.
i. Audit Committee Report, 2017 April 11
Trustee Tisdale referred to the written report of the Audit Committee (item 14.i) provided to the
Trustees in advance of the meeting. There were no recommendations.
j. Chair’s Committee Report, 2017 April 18
Trustee Morell referred to the written report of the Chair’s Committee (item 14.j) provided to the
Trustees in advance of the meeting.
The following recommendations were moved by Trustee Morell seconded by Trustee Skinner and
CARRIED:
THAT the schedule of the Regular Board Meeting dates for 2017 Dece mber 1 to
2018 November 30 be approved.
THAT Trustee C. Goodall, A. Morell, M. Reid, and R. Tisdale be approved to attend
the OPSBA Annual General Meeting and Program 2017 June 7-11.
THAT Trustees B. McKinnon and J. Bennett be approved to attend the Trustee
Gathering on Aboriginal Education and the Canadian School Boards Association
National Congress 2017 July 4-8.
THAT Student Trustees A. Pucchio and S. Suvajac and incoming student trustees
be approved to attend the Ontario Student Trustee’ Association Annual
Conference 2017 May 25-27.
k. Final Report of the Board Committee Review Ad Hoc Committee
Trustee Morell referred to the written report of the Final Report of the Board Committee Review Ad
Hoc Committee provided to trustees in advance of the meeting (item 14.k).
Clarification was provided regarding the reasoning for changing of the location of advisory
meetings.
The following recommendations were moved by Trustee Morell seconded by Trustee Bennett and
CARRIED:
THAT the mandates of the Advisory Committees, as amended, be approved.
THAT the Advisory Committees remain in session no later than 9:00 p.m. (or 3
hours after its scheduled start time) unless a vote of two-thirds of those present is
taken to continue the meeting to a specified time. The meeting may not be
extended past the time approved in the second motion.
THAT a Bylaw Ad Hoc Committee be established to review changes required to the
Board Bylaws.
2017 April 25…5
That the Board Committee Review Ad Hoc Committee be disbanded.
l. Committee of the Whole, In-Camera Report, 2017 April 25
Trustee Morell advised the Committee of the Whole met in-camera from 5:04 p.m. to 6:11 p.m.
The committee discussed confidential legal, negotiation, and personal matters. No conflicts of
interest were declared
The following recommendation was moved by Trustee Morell seconded by Trustee Tisdale and
CARRIED:
THAT the motions approved at the in-camera session of 2017 April 25 regarding
negotiation, legal and personal matters be approved.
15. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES
a. Ontario Public School Boards’ Association (OPSBA) Update
Trustee Tisdale advised the Ontario Public School Boards’ Association Western Region meeting
was attended by Trustee Reid and Trustee Tisdale. An update on the meeting presentations was
provided. The AGM agenda lists many resolutions coming forward. Information will be shared with
Trustees to allow for feedback on the resolutions that can be brought forward during the AGM.
16. COMMUNICATIONS
a. London Community Foundation – provided for information
b. Petition – Belmont School – provided for information.
Chair Reid advised the full petition was provided to Trustees and that a copy is in the conference
room.
17. NOTICE OF MOTION – none
18. MOTION – NOTICE OF WHICH HAS BEEN GIVEN – none
19. ADDITIONAL ITEMS – none
20. QUESTIONS/COMMENTS BY MEMBERS
In response to a question, Director Elliott advised on the information received to dates regarding a
Ministry-led rural community engagement process.
21. ADJOURNMENT
The meeting adjourned at 7:55 p.m. on motion of Trustee Hart seconded by Trustee Campbell and
CARRIED.
Confirmed:
Chairperson
2017 April 25…6
SUMMARY OF APPROVED RECOMMENDATIONS OF 2017 April 25
THAT Leroy Osbourne and Sherii Eyjolfsson be appointed to serve as the
Community Representatives on the Supervised Alternative Learning Committee for
the term ending November 30, 2018.
THAT the Board name the new public school in North East London Cedar Hollow
Public School.
THAT the motions approved at the in-camera session of 2017 April 11 regarding
personal matters be approved.
THAT the schedule of the Regular Board Meeting dates for 2017 December 1 to
2018 November 30 be approved.
THAT Trustee C. Goodall, A. Morell, M. Reid, and R. Tisdale be approved to attend
the OPSBA Annual General Meeting and Program 2017 June 7-11.
THAT Trustees B. McKinnon and J. Bennett be approved to attend the Trustee
Gathering on Aboriginal Education and the Canadian School Boards Associatio n
National Congress 2017 July 4-8.
THAT Student Trustees A. Pucchio and S. Suvajac and incoming student trustees
be approved to attend the Ontario Student Trustee’ Association Annual
Conference 2017 May 25-27.
THAT the mandates of the Advisory Committees, as amended, be approved.
THAT the Advisory Committees remain in session no later than 9:00 p.m. (or 3
hours after its scheduled start time) unless a vote of two -thirds of those present is
taken to continue the meeting to a specified time. The meeting may not be
extended past the time approved in the second motion.
THAT a Bylaw Ad Hoc Committee be established to review changes required to the
Board Bylaws.
That the Board Committee Review Ad Hoc Committee be disbanded.
THAT the motions approved at the in-camera session of 2017 April 25 regarding
negotiation, legal and personal matters be approved.
2017 April 25 5
OFFICIAL RECORD
We regret to record the death of Sam Chabot, a student at Parkside Collegiate
Institute on April 5, 2017; and Cameron Ferguson, a student at Medway High School
on April 16, 2017.
REPORT OF THE STUDENT ADVISORY COUNCIL (SAC) 2017 February 23
4:00-6:00 p.m.
Students Administration & Others
A. Pucchio, Student Trustee, Co-Chair
S. Suvajac, Student Trustee, Co-Chair
J. Jacob – A.B. Lucas S.S.
R. Van Uum – A.B. Lucas S.S.
M. Farrukh – Banting S.S.
N. Laudas – Banting S.S
A. Leliveld – Glendale High School
I. Ploss – Glendale High School
K. Yu – Glendale High School
A. Corneil – Saunders S.S.
A. Corneil – Saunders S.S.
A. Hussein – Saunders S.S.
S. Sarkar – Saunders S.S.
P. McKenzie, Superintendent of Student Achievement
M. Reid - Chair
B. McKinnon, Trustee
D. Giesbrecht, Secretarial Assistant
P. Hicks, Supervisor, ITS – Infrastructure & Operations
T. Testa, Manager, Communications – Adobe Connect
1. Approval of Agenda
Agenda was approved by motion.
2. Presentation – Connecting Students with Adobe Connect – P. Hicks
P. Hicks was present to answer any questio ns concerning the Adobe Connect and other I.T. matters.
3. Introduction, Reflection & Updates
a) Introductions
Introductions were followed by an ice breaker.
i. Approval of October 27, 2016 Minutes – Approved as presented
b) School Initiatives & Activities
An overview of Rethink Secondary Initiative was provided to the group. The Rethink Secondary team is
visiting each high school to engage students and teachers on this topic (e.g.: space/programs/methodology).
The question was posed as to whether a survey button on the website for students to share their ideas with
the team would be an effective method to gather student feedback. Consensus was that direct conversations
with students would be the best method to provide this information to the Rethink Team.
c) Update on the Status of Policy Changes and Snapchat
i. Chair Reid and Superintendent McKenzie provided an update on the Student Trustee Policy/Procedure
that has been revised and is going to Policy Review next week. Students were encouraged to promote
student input when the policy is posted for public input.
ii. Superintendent McKenzie and Chair Reid are looking at trying to develop a student leadership conference
for Student Councils outgoing and incoming, as well as other student leaders within the schools. Students
were encouraged to share their ideas.
iii. Students were encouraged to promote the SAC meetings within their individual schools. It was requested
to have this item on the next SAC Agenda.
iv. It was suggested to have a student senator in each school, which would be the liaison between the
Student Trustees and the Student Council Presidents. One of the responsibilities of the Student Senator
would be to provide the Student Trustees/Board with student feedback.
Student Advisory Council (SAC) Minutes - 2 - 2017 February 23
4. Interacting With Individual Schools and Their Student Bodies
a) How Do We Use Snapchat Effectively?
T. Testa gave an overview of how Communications has im plemented a Student Voice channel. Discussion
considered best methods to connect with students throughout the Valley. The goal of Snapchat messaging is
to build a group of students to follow and share out.
b) Student Concerns Sub-Committee
Sub-Committee would create a resource/flow chart to guide students though the steps to connect with their
school administrators regarding concerns/initiatives. It was agreed that Superintendent McKenzie would
arrange to have a Secondary Administrator be on this committee.
c) Student Engagement Advertising Campaign
Discussion followed regarding how to engage students to be actively engaged in SAC in order to have their
voices heard and have an impact on their education. Facebook groups were decided on as a starting point, as
well as, Snap Chat banners to be displayed intermittently in the schools with I.T. pushing the announcement
of the poster electronically. Concern was expressed that the SAC information being sent to the schools is not
being shared with the students. P. McKenzie will address this with Senior Administration.
5. Building The Vision and Moving
a) Initiatives for Implementation
Google Forms Feedback Collection
On-line suggestions box for student to share their ideas/concerns with their Student Trustees. Suggestion –
have a Tab on TVDSB website with Student TV# and name to ensure validity of submissions. It was felt that
the best method would not necessarily be a google form but to integrate this into the Facebook group.
b) Communicating with Student Leaders
On-going issue/discussion regarding how can we effectively get the message about the SAC meetings and
Student Trustee position/responsibilities out to the students. Students attending the mee ting were encouraged
to promote the SAC meetings with other students within their schools and social groups using word of mouth,
Snapchat, and Facebook Group in an attempt to build a following.
6. Other Business and Questions
a) OSTA-AECO Board Council Conference
Both Student Trustees discussed common issues and ideas with Student Trustees across the province at the
OSTA-AECO conference.
b) Goodbyes
The following issues were briefly discussed:
i. Questions were raised regarding when Student Councils are having their elections for the coming school
year. This was deferred to next meeting.
ii. Next Agenda – Fundraising
iii. Pizza and pop was identified as the preferred food at SAC meetings
iv. Goodbyes followed the discussion.
7. Date and Time of Next Meeting
Next SAC Meeting: Wednesday, March 8, 2017, at 4:00 p.m. in the Katherine Harley Room
8. Adjournment
The meeting adjourned at 6:00 p.m.
AOIFE PUCCHIO STEFAN SUVAJAC
Student Trustee Student Trustee
Co-Chair Co-Chair
We build each student’s tomorrow, every day
Date of
Meeting: 2017 April 25
Item #:
REPORT TO:
☒
PUBLIC ☐
IN-CAMERA
☐
Administrative
Council
☐
Program and School Services
Advisory Committee
☐
Planning and Priorities
Advisory Committee
☒
Board
☐
Policy Working Committee
TITLE OF REPORT:
Community Representatives – Supervised Alternative Learning (SAL)
PRESENTED BY:
Rose Anne Kuiper, Superintendent of Student Achievement
PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice
Recommendation(s):
That Leroy Osbourne and Sherii Eyjolfsson be appointed to serve as Community Representatives on the
Supervised Alternative Learning Committee for the term ending November 30, 2018.
Purpose: To confirm the appointment of two candidates to the position of Community Representatives to serve on
the Supervised Alternative Learning Committee
Content: Supervised Alternative Learning (SAL) legislation (Reg. 374/10 of the Education Act) allows for students of
14 – 17 years old, who have significant difficulties with regular attendance at school to be excused from
compulsory attendance at school. Through SAL, students can be excused from regular attendance at school
with the permission of the SAL committee based on the approval of the SAL application and plan.
The Supervised Alternative Learning Committee is comprised of one Trustee, one Trustee alternat e, one
Superintendent of Student Achievement, one Community Member and one Community Member alternate.
The primary role of the Committee is to review each SAL application and to make decisions regarding
supervised alternative learning by pupils of the board.
A call for Community Representatives was made from March 31 – April 10, 2017.
Six applications were received.
Four applicants were interview.
Interviews were conducted on April 19, 2017.
The interview committee consisted of Trustee Joyce Bennett, Trustee Bill McKinnon and Superintendent of
Student Achievement Rose Anne Kuiper.
The two applicants recommended for the position are
Leroy Osbourne – Community Member
Sherii Eyjolfsson – Community Member Alternate
Cost/Savings:
Timeline: The Community Representatives will serve on the SAL committee with the term ending November 30,
2018.
Communications: An advertisement requesting applications for two Community Representatives was placed on the TVDSB
website.
Appendices:
Form Revised: January 2016
Relation to Commitments:
☒ Putting students first. ☒ Actively engaging our students, staff, families and communities.
☐ Recognizing and encouraging leadership in all its forms. ☐ Being inclusive, fair, and equitable.
☐ Ensuring safe, positive learning and working environments. ☐ Inspiring new ideas and promoting innovation.
☒ Taking responsibility for the students and resources entrusted to our care.
We build each student’s tomorrow, every day
Date of
Meeting: 2017 April 25
Item #: 13.b
REPORT TO:
☒
PUBLIC ☐
IN-CAMERA
☐
Administrative
Council
☐
Program and School Services
Advisory Committee
☐
Planning and Priorities
Advisory Committee
☒
Board
☐
Policy Working Committee
TITLE OF REPORT: NAMING OF THE NEW TVDSB ELEMENTARY SCHOOL BEING BUILT IN NORTH EAST LONDON
PRESENTED BY: Valerie Nielsen, Associate Director, Learning Support Services; Lisa Munro, Learning Supervisor,
Learning Support Services and Operations Services
PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice
Recommendation(s): THAT THE BOARD NAME THE NEW PUBLIC SCHOOL IN NORTH EAST LONDON CEDAR HOLLOW PUBLIC
SCHOOL.
Purpose: To recommend the name for new public school being built in NE London.
Content: In accordance with the Board’s Policy and Procedures r egarding Naming of Schools, a Committee was
established to recommend name for each of the new NE London elementary school.
On 2017 April 11, the Board approved the Committee membership to the Naming Committee for new NE
London elementary school as follows:
North East London Public School
Peter Jaffe, Trustee
Matthew Reid, Trustee
Rose Anne Kuiper, Superintendent
Chris Johnston, Northridge Public School
Krista Wild, Northridge Public School
Greg Perrott, Stoneybrook Public School
Kamie Betterley, Stoney Creek Public School
Michelle Davidson, Stoney Creek Public School
The Naming Committee for the new North East London elementary school met on 2017 April 12 to consider
the submissions received. As a result of its deliberations, the Committee recommended that the following
name be considered for selection by the Board:
Cedar Hollow Public School
Cost/Savings: n/a
Timeline: Immediately
Communications:
Appendices: Historical detail and /or significance of proposed school names.
Form Revised: January 2016
Relation to Commitments:
☐ Putting students first. ☒ Actively engaging our students, staff, families and communities.
☐ Recognizing and encouraging leadership in all its forms. ☒ Being inclusive, fair, and equitable.
☐ Ensuring safe, positive learning and working environments. ☐ Inspiring new ideas and promoting innovation.
☐ Taking responsibility for the students and resources entrusted to our care.
We build each student’s tomorrow, every day
Significance of Proposed School Names
NORTH EAST LONDON PUBLIC SCHOOL
Below are the comments from the name submissions:
Cedar Hollow Public School would be a fitting and descriptive name of the neighbourhood. There is a large park,
wetlands around the school. It would be a great and well suited name to fit this great community.
Implements neighbourhood name
That is the name of the community
It’s the subdivision that the school is in
Name similar to subdivision and street
This new school is being built in the Cedar Hollow Community so a fitting name is Cedar Hollow Public School.
I suggest this school name because it is being built in the Cedar Hollow community and is also on Cedar Hollow Blvd. so it
just makes sense. It will be easy for the kids to remember and learn how to spell.
Because it’s in the Cedar H ollow community, very similar to many other schools. It works.
Community identification
A possible Mascot could be: Sea Hawks (as it has the soft “c” sound and the “h” sound. A hawk face could be the image.)
Below are comments from the Naming Committee:
The committee members chose this name because members indicated that it was supported by the community.
The rationale for the name is as a result of people’s experience with the area. This name has meaning related to the
geographical layout of the region.
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
2017 March 21
3:03 p.m. to 4:33 p.m.
MEMBERS ADMINISTRATION AND OTHERS
B. Antone, Oneida Nation of the Thames
O. Correia, Munsee-Delaware Nation
F. Huff, Chippewa of the Thames (+3:24)
B. McKinnon, Trustee
A. Morell, Trustee
P. Schuyler, Trustee (Chair)
S. Smith, Oneida Nation of the Thames
Regrets:
M. Fisher, Munsee- Delaware Nation
D. Grosbeck, Chippewas of the Thames
B. Summers, Oneida Nation of the Thames
P. McKenzie, Superintendent of Student Achievement
P. Skinner, FNMI Learning Supervisor
J. Bennett, Trustee
C. Camillo, FNMI Learning Coordinator
L. Cribbs, Vice-Principal S.D.C.I.
M. Deeb, Principal H.B. Beal S.S.
C. Friesen, Principal B. Davison S.S.
B. Keast, Corporate Services
S. McGahey-Albert, FNMI Education Advisor
J. Patterson, Vice-Principal Saunders S.S.
N. Rayfield, Research and Assessment
C. Sanders, Teacher on Special Assignment
P. Spicer, Principal Delaware Central P.S.
B. White, Principal Saunders S.S.
L. Williams, Principal Lambeth P.S.
J. Wood, Research and Assessment
1. CALL TO ORDER
The meeting convened at 3:03 p.m. at Delaware Central Public School, 14 Osborne Street.
2. APPROVAL OF AGENDA – The agenda was approved on motion.
3. CONFLICTS OF INTEREST – none declared
4. REPORT OF MEETING- 2017 February 21 – provided for information.
5. BUSINESS ARISING FROM MINUTES - none
6. PROGRAM SPOTLIGHT
a. Student Sharing - Delaware
P. Spicer introduced and welcomed two Grade 8 students. The students announced a smudging
ceremony was performed prior to the arrival of the committee. The students shared their Oneida
names, the meaning of their names and the name of their clan. The students recited an Oneida
blessing.
The students introduced Mrs. Rabideau’s Grade 3/4 class and Mrs. Barnett’s 4/5 class. Students
from the classes read their winning paragraphs, which were submitted to the Kilworth-Komoka
Village Magazine, about their experience with nature. They highlighted the importance of the
Seven Grandfather teachings, shared how the teachings are part of their community and sang
‘Brave’, a song related to being courageous.
P. McKenzie thanked the two Grade 8 students for welcoming and greeting the committee and for
their leadership within their school.
b. Achievement Data – Jackie Wood and Nora Rayfield
P. McKenzie was joined by J. Wood and N. Rayfield to provide information on First Nations
Secondary Students: Semester One Course Information. The presentation examined the
enrolment information and course selections, as of January 1, 2017 .
J. Wood will provide an electronic copy of the presentation to the committee members. A handout
regarding course types and pathways was provided.
The committee participated in small group discussion where participants reflected on the data
presented, asked questions and discussed next steps. J. Wood and N. Rayfield will attend the
next FNAC meeting to continue the discussion.
7. LEARNING SUPPORT SERVICES UPDATE
a. Cultural Funds Update
P. Skinner referred to the Cultural Funds Update summary that was distributed at the meeting. L.
Williams shared that the Lambeth team has begun to plan how the new cultural funds might be
used to enhance previous spending. One idea being considered is to work with the Oneida
community to create a mural of student artwork.
b. BOARD ACTION PLAN (BAP) Summary
C. Camillo referred to the FNMI Board Action Plan Update (FNAC 1) written report highlighting
activities since the last report.
8. PRINCIPALS’ UPDATE
a. B. Davison Secondary School
Principal C. Friesen referred to the written report as attached (FNAC 2) and provided to the
committee in advance of the meeting. He shared the First Nations class has adopted one of the
greenhouses at B. Davison.
b. Delaware Central Public School
Principal P. Spicer referred to the written report as attached (FNAC 3) and provided to the
committee in advance of the meeting.
c. H.B. Beal Secondary School
Principal M. Deeb referred to the written report as attached (FNAC 4) and provided to the
committee in advance of the meeting. M. Deeb indicated data regarding First Nation student
success will be shared at the next meeting.
d. Lambeth Public School
Principal L. Williams referred to the written report as attached (FN AC 5) and provided to the
committee in advance of the meeting.
e. Saunders Secondary School
Vice-Principal J. Patterson referred to the written report as attached (FN AC 6) as provided to the
committee in advance of the meeting.
f. Strathroy District Collegiate Institute
Vice-Principal L. Cribbs referred to the written report as attached (FNAC 7) and provided to the
committee in advance of the meeting.
9. COMMUNITY UPDATE
a. Chippewas of the Thames First Nation
F. Huff provided the Chippewas of the Thames First Nation update highlighting key activities and
events. An increase on staff input is being encouraged and a staff liaison has joined the ir Board
to share what is taking place within their school. Appreciation was extended for the great work
and initiatives taking place in schools.
b. Munsee-Delaware Nation
O. Correia provided the Munsee-Delaware Nation update highlighting key activities and events.
During March break the Munsee-Delaware Nation organized a March break program for students.
The 2nd Annual Fetal Alcohol Spectrum Disorder (FASD) Awareness Conference will take place
on Friday, March 31st at the Munsee-Delaware Community Centre. There is no cost and staff
from TVDSB are welcome to register and attend.
O. Correia enjoyed the Track and Field event and looks forward to attending again next year.
c. Oneida Nation of the Thames
S. Smith provided the Oneida Nation of the Thames update highlighting key activities and events.
A letter was shared with Principals and Vice-Principals from W . Deleary, First Nations Student
Advocate.
10. ADDITIONAL ITEMS - none
11. FUTURE MEETING DATES
All Meetings start at 3:00 p.m.
12. ADJOURNMENT
The meeting adjourned at 4:33 p.m. by motion.
Recommendations: None
P. Schuyler
Committee Chair
Tuesday, 2017 April 18 B. Davison Secondary School
Tuesday, 2017 May 16 Strathroy District Collegiate Institute
Tuesday, 2017 June 20 Munsee-Delaware Nation
First Nations Advisory Committee
FNMI Board Action Plan Update
March 2017
Learning Support Services – March 2017 Page 1 of 1
I. USING DATA TO SUPPORT STUDENT ACHIEVEMENT
1. FNMI Staff
TVDSB FNMI Education Advisor Starr McGahey Albert and TVDSB FNMI Learning
Coordinator Charlene Camillo have been facilitating The Blanket Exercise Activity to
support cultural competency for staff and students. This past month the TVDSB Director
of Education and Trustees completed the activity, as well as the staff at Caradoc Public
School, and students from South Collegiate Institute. More schools will be having their
staff experience the activity including Delaware Central Public School in April.
II. SUPPORTING STUDENTS
6. Visiting Elders and Cultural Teachers Program
Visits in February and early March included pow wow dancing, drumming and singing,
sharing of teachings and culture, and Indigenous approaches to wellness.
FNMI Elementary/Secondary Learning Experiences
See Me Project
TVDSB has partnered with AtLohsa Native Family Healing Services to provide an
educational field trip opportunity for TVDSB students in Grades 7-12. Classes will be
invited to AtLohsa this spring to learn about the history of Indigenous people and
current issues such as Missing and Murdered Indigenous Women.
FNMI Cultural Camp
Over 75 students from TVDSB have registered for the camp. Activities at the camp this
year include moccasin making, learning basic introduction in the three local languages,
teachings on traditional roles, food, and wellness, as well as outdoor leadership
opportunities.
III. SUPPORTING EDUCATORS
8. FNMI Cultural Programming
A partnership has been established with SOAHAC to provide programming in six schools
in collaboration with TVDSB school counselling and social work staff.
13. FNMI Speaker Series
Dr. Ruth Beatty returned for two full day sessions with elementary teachers to support
the infusion of Indigenous approaches to learning mathematics. The sessions included
inquiry work with patterning through beading and bracelet making.
Thames Valley District School Board Laura Elliott, Director of Education and Secretary
B. Davison Secondary School
785 Trafalgar Street, London, Ontario N5Z 1E6
Telephone: (519) 452-2880 Fax: (519) 452-2899
Web site: www.tvdsb.on.ca/davison
Chris Friesen, B.Sc., B.Ed., M.Ed., Principal ~ Melanie Seifert., B.A, B.Ed., M.Ed., Vice-Principal
Carrie Rogers, First Nations Counsellor
Report to First Nations Advisory Council
Date: Wednesday, March 15,
2017
Transition Meetings and Timelines:
Planning two transition events in the Spring
o First one is an opportunity for our next year Grade 9’s to come and simply have fun at our
school during an afternoon – games, activities, meeting some older students, etc.
o Second is aimed at both families and students as we have difficulty with Parent Engagement;
we will purposefully reach out to our Grade 8 families and invite them to our Spring Sale on
Saturday, May 13th
Initiatives to Support Students in their Learning:
We have successfully transitioned a few of our very senior students into the workplace via productive
intake meetings at our school with Employment Counsellors from a variety of local Employment
Centres
We are preparing for our May two-week Work Experience opportunity for our Grade 11, 12 and 12+’s
and we are adding in pre-WE workshops that will help with Customer Service/Soft Skills preparation
Our Grade 9 teachers continue to work on Project-Based Learning as part of our involvement with the
Board’s CODE project
Cultural Initiatives:
Coming months with available dollars we are hoping to do traditional shirts/skirts making an d continue
forward with beading
Three students attended the Missing Murdered Indigenous Women Event at N’Amerind with Carrie R
Placement/Coop Placements are being discussed for students from the communities to support with
locations within the communities
On-going monthly meetings occur with SST
Plans for our Cultural Funds for next year would include getting fabric and having access to sewing
machines to make traditional skirts for women and a ribbon shirt for men. The challenge of this
project is gaining access to sewing machines.
A meeting with all FNMI students is planned for after March Break to talk about an activity they would
like to do in the Spring.
The Native Studies class has been working on the outdoor classroom and planning a medicine
garden. They will also be having a guest cook with the class and other students will be invited to join.
Important Dates:
OSSLT is March 30th
Spring Sale is May 13th
Grade 9 Orientation Activity is May 19th
Delaware Central Public School
14 Osborne Street, Delaware, Ontario, N0L 1E0
Telephone: (519) 652-5371 Fax: (519) 652-3578
Email: delawarecentral@tvdsb.on.ca
Website: www.tvdsb.ca/delawarecentral.cfm
Ms. P. Spicer
Principal
Mrs. G. Vangreuningen
Secretary
Report to First Nations Advisory Council
March 2017
TRANSITION MEETINGS and TIMELINES
A fifth transition meeting team has been rescheduled for April 5.
Registrations continue to be welcomed.
Grade 8 to 9 transition meetings are currently being scheduled.
Mable Doxtator is arranging additional school visits for grade 8 students.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
Copies of term 1 reports cards have been provided to Oscar Correia, Education Coordinator for
Munsee-Delaware Nation, and Mable Doxtator, Student Advocate for Oneida Nation of the
Thames to review students’ needs and academic progress. Parents/guardians are encouraged
to request a meeting any time questions or concerns arise.
Program Development Team meetings continue on a monthly basis to address the academic,
physical, social and/or emotional needs of any student who is experiencing difficulty. The next
meeting is on April 13.
All students participating in the Empower Reading Program have been assessed and
demonstrate improvement on all measures (i.e.,DRA, Spelling Inventory). Results will be shared
with parents, guardians and student advocates.
Erik Mandawe, Indigenous Liaison Admissions Coordinator at Western University and Amanda
Myers, Youth Outreach Coordinator, are meeting with students in grades 6, 7 and 8 on April
28.
CULTURAL INITIATIVES
Mable Doxtator has invited all students in grades 6, 7 and 8 to attend a powwow at Fanshawe
College on March 23 as an extension of the earlier visit to Delaware Central.
Charlene Camillo is facilitating a ‘Blanket Exercise’ for Delaware staff and parents on April 3.
Karen Mosko, Lunaape language teacher, is returning to Delaware to work with students to
create a greeting in Lunaape.
A social is being planned for May 3. Gavin Summers of the Oneida Men’s Singers Society has
expressed an interest in helping.
UPCOMING EVENTS
March 23 Powwow at Fanshawe College
March 30 Social at Standing Stone School
March 31 PA Day (Elementary)
April 3 Blanket Exercise
April 6 Kiwanis Music Festival
May 3 Social at Delaware Central School
THAMES VALLEY DISTRICT SCHOOL BOARD
LAURA ELLIOTT, DIRECTOR OF EDUCATION AND SECRETARY
Report to First Nations Advisory Council
March 2017
TRANSITION MEETINGS AND TIMELINES
Student Services and administration are now in the process at looking at Semester One results
and timetabling for next year. Virtually all of our students have selected courses for next year.
We will continue to hold tours and information sessions for Grade 8 students who may have an
interest in coming to Beal next year.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
Our Student Success team and our First Nations Student Success team continue to work with
students on closing gaps in achievement. As we approach the mid-point in the semester we will
also look at working with those students who have questions or need supports for post -
secondary planning and transitioning.
CULTURAL INITIATIVES
Several of our FNMI students visited the Fanshawe campus – First Nations Centre.
Some of our FNMI students are part of a Specialist High Skills Major Program and attended
Parkwood Hospital for a training event. Beal was the first such school to have taken part in this
tour.
ON-GOING INITIATVES
Beal's FNMI Committee meets every third Wednesday of the month in Room 314 to discuss
school wide initiatives dealing with FNMI education, awareness and opportunities for stud ents
FNMI luncheon's are twice a month in the Wellness Room - provided by Oneida & COTTFN
Our peer mentor group has resumed for Semester two.
Smudging continues in the mornings for students and staff.
FUTURE DATES
March 22 Early Reports
March 29 Parent-Teacher Interviews
March 30 Literacy Test
March 31 PA Day
H.B. Beal Secondary School
525 Dundas Street
London, Ontario
N6B 1W5
Phone: 519-452-2700
Fax: 519-452-2729
www.tvdsb.ca/beal.cfm
Email: beal@tvdsb.on.ca
Mr. Michael Deeb, B.L.S., H.B.A., M.A., Principal
Mr. Matthew Bradacs, B.A., B.Ed., M.Ed., Vice-Principal
Mr. Michael Barry, B.A., B.Comm., B.Ed., Vice-Principal
Ms. Tammy Vacante, B.A., B.Ed., M.A., Vice-Principal
Report to First Nations Advisory Council- March, 2017
Transition Meetings and Timelines:
New Registrations- Planning meeting with Resource Team from
Lambeth and Standing Stone - (April, 2017)
Transition Team Meeting- P. Spicer, L. Williams, D. Bridgeman,
M. Doxtator, G. Doxtator (April 5, 2017)
Saunders Transition Meeting for Grade 8-9- (March 28, 2017 or
March 29, 2017)
Initiatives to Support Students in their Learning
Fourth R- (March 22, 2017)
Google Read and Write- Using a Google Classroom
Cultural Initiatives
Morning Smudging- Grade 7 and 8 students
Cultural Teachings for Lambeth Staff- Welcome to Bill Hill!
(March 31, 2017)
Community Connection with Lambeth School Council-
Presentation from Starr McGaheyAlbert- (April 5, 2017)
REPORT to FIRST NATIONS ADVISORY COUNCIL
Saunders Secondary School
March 21st, 2017
TRANSITION MEETINGS AND TIME LINES
Gr. 9, 10 & 11 Course Selections
Our guidance counsellors and resource staff have finished the course selection process for the returning Gr. 9, 10 & 11
students. The course selection information is used to determine the number of classes that we will run for each course for
next year.
INITIATIVES TO SUPPORT STUDENTS IN THEIR LEARNING
FNSST Meeting
On Friday February 8th, we held our first FNSST of semester 2. The purpose of the meeting was to review the student success
data from first semester and to identify potential candidates for our FNMI Cooperative education and Work Internship
programs and the FNMI School-Within-A-College (SWAC) program for next year. The next FNSST meeting will take place in late
March to discuss the student success data obtained from the March 9th progress reports.
OSSLT Preparation
Our literacy committee has worked hard to deliver OSSLT preparation workshops for our students. These workshops will be
completed throughout the month of March leading up to the OSSLT on March 30th.
CULTURAL INITIATIVES
The Literacy Support Meeting
The Literacy Support Meeting was held at Palasad on March 6th. There were 5 Saunders staff members who attended.
Students from SDCI, Beal and Saunders, rotated through stations to prepare them on the components of the literacy test. All
students received a tips sheet for the literacy test developed by Saunders staff and were encouraged to join the literacy prep
google classroom.
Onondaga Camp
Cassie Tamminga and Steve Merklinger will be supporting 19 students. The FNMI team sat down together to make our
invitations for camp intentional and meaningful. This will be exciting and a huge growth opportunity for all.
4thR Lunch meetings
13 Grade 9s and 2 mentors attended a morning session at Western to build a connection with the 4thR program. We are
looking forward to increased involvement among the Grade 9s.
4thR Mentors
15 students attended a session at lunch on March 7th to go over the plans for the material to be covered in the second half of
the mentorship program. New mentors were in attendance.
Martin Family Initiative
March 22nd will be our next meeting which will take place at KPMG. Students will tour the office and participate in a workshop
facilitated by the mentors
Fanshawe Pow Wow
Staff from the English department and Languages department took the lead in supporting students on March 23rd and will be
recruiting students from their classes. This should be an opportunity for growth in Cultural Competency for many students
across all backgrounds.
First Nations Advisory Council
Principal Report – SDCI
Transition Meetings and Timelines
Students are registered and courses selected. SDCI enrolment numbers are consistent with
this year’s for 2017-2018.
Guidance counsellors are available to work with families regarding any questions about
course selections, levels, etc. Also, Guidance and other staff will be in schools in the Spring
to assist in planning for transition to secondary.
Initiatives to Support Students In Their Learning
Student Success will be a full-time position next year at SDCI. The full-time SST will have the
ability to spend more time tracking student progress and working directly with students and
families around specific strategies to support learning and achievement.
We are developing a larger, full-day Learning Support Centre. It will be available all day for
students with our without IEP’s, and will be staffed continuously by SST and LST. We are
confident this model will result in more comprehensive support for students.
OSSLT preparation at the school is underway, along with Degree of Reading Power
diagnoistic reading assessments for all grade 9 students.
Cultural Initiatives
Students continue to develop leadership and mentorin g skills through 4th R program, and
are looking forward to the Leadership Camp.
Ojibwe programming is going very well at SDCI, and we are confident that student interest
will keep the program going next year.
Upcoming events/dates
OSSLT – March 30th
Parent Teacher Interviews – March 30
Early Progress Reports – March 21
REPORT OF THE POLICY WORKING COMMITTEE
2017 March 28
3:01 p.m. - 4:22 p.m.
MEMBERS
A. Morell (Chair) M. Reid (ex-officio)
J. Bennett J. Skinner
R. Tisdale P. Jaffee (+3:25)
ADMINISTRATION AND OTHERS
L. Elliott B. Keast
L. Griffith-Jones (+3:05, -3:57) S. Builder (+3:58, -4:20)
S. Muscutt (+3:05, -3:55)
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. COMMITTEE REPORT OF 2017 FEBRUARY 28 AND 2017 MARCH 28 TRACKING SHEET
The 2017 February 28 Policy Working Committee Report was provided for information. The 2017
March 28 tracking sheet was reviewed and amended.
4. EXISTING POLICY/PROCEDURE UNDER REVISION
a. Management of Aggressive Behaviour Procedure
Superintendent S. Builder shared revisions made to the Management of Aggressive Behaviour
Procedure (#4008f), following the Policy Working Committee review on 2017 February 28 and
prior to Public Input.
Additional changes were made to the Management of Aggressive Behaviour Procedure based
on the suggestions from the Policy Working Committee. Suggested edits to the Management
of Aggressive Behaviour Procedure were captured by S. Builder.
The following motion was moved and carried:
That the revised Management of Aggressive Behaviour Procedure be posted for public
input to the Board’s website for 60 days.
5. POLICY/PROCEDURE FOLLOWING PUBLIC INPUT
a. Employees Seeking/Holding Public Office – Independent Procedure
Superintendent L. Griffith-Jones recommended the Policy Working Committee approve the
Employees Seeking/Holding Public Office – Independent Procedure (#9033).
Public input was received from one community member who supported the revisions.
The following motion was moved and carried:
That the Employees Seeking/Holding Public Office - Independent Procedure be
presented to the Board at their 2017 April 25 meeting for information.
6. NEW DRAFT POLICIES/PROCEDURES
a. Automated External Defibrillators (AEDs) Policy and Procedure
Superintendent L. Griffith-Jones and Health and Safety Specialist, S. Muscutt, shared the draft
Automated External Defibrillators (AEDs) Policy and Procedure. Administration informed the
committee of research collected to draft the new Policy and Procedure, including data from 49
other School Boards and noted the lack of consistency in AED policies and procedures across
the Province.
Questions of clarification were addressed. Suggested edits to the AEDs Policy and Procedure
were captured by L. Griffith-Jones.
The following motion was moved and carried:
That the new Automated External Defibrillators (AEDs) Policy and Procedure be posted
for public input to the Board’s website for 60 days.
7. POLICY/PROCEDURE REQUIRING ADDITIONAL CONSIDERATION – None.
8. OTHER BUSINESS - None
9. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, 2017 April 25 in the Governor Simcoe Room.
10. ADJOURNMENT
On motion, the meeting adjourned at 4:22 p.m.
RECOMMENDATIONS: None
ARLENE MORELL
Committee Chairperson
Administered By: Organizational Support Services – Human Resources
Amendment Date(s): 2017 April 25
INDEPENDENT PROCEDURE
Title:
EMPLOYEES SEEKING/HOLDING
PUBLIC OFFICE
Procedure No.: 9033
Eff ective Date: 2001 Oct. 23
Department:
Organizational Support Services – Human Resources
Ref erence(s): - Collective Agreements
The Thames Valley District School Board recognizes the importance of elected municipal,
council, provincial or federal legislatures (“public office”) and as such, has committed to the
following:
1.0 Employees may be released from their assigned duties to campaign for public office
under the following circumstances:
a) An employee intending to run for public office shall inform the immediate
supervisor in writing of that intention. The supervisor shall advise the Secretary
of the Board (i.e. the Director) and the Associate Director, Organizational Support
Services or designate.
b) The employee must apply for and receive approval for a leave of absence
without pay for a specified period in accordance with the terms of their collective
agreement, if applicable, or under other written terms and conditions of
employment.
2.0 An employee who has been elected to public office may be granted a leave of absence
without pay by the Associate Director, Organizational Support Services or designate as
outlined below:
a) An employee elected to either municipal council or provincial or federal
legislature shall be granted an unpaid leave of absence by the Associate
Director, Organizational Support Services or designate at a time mutually
agreeable to the employee and the Board.
b) Such leave provisions will be determined in accordance with the employee’s
collective agreement, if applicable, or other written terms and cond itions of
employment. In the absence of employee leave provisions (specifically relating
to public office), an employee elected to public office shall be granted an unpaid
leave of absence by the Associate Director, Organizational Support Services or
designate for one (1) term of public office.
c) On the last day of active employment, prior to the commencement of the unpaid
leave, the employee will return all Board owned assets, including security ID
badge or keys (if applicable) and will not have access to the Board’s
communication systems.
Employees Seeking/Holding Public Office Independent Procedure
Page 2 of 2
d) Should an employee, who has been elected to public office and been granted a
leave, return to active employment with the Board for a period of at least three (3)
years, the leave provisions will apply again to that e mployee.
e) Having been elected to a public office, an employee may be granted, if
necessary, up to one (1) day’s leave of absence without pay, in accordance with
the provisions of their collective agreement or terms of employment, to attend the
initial organizational meeting.
f) An employee who has been granted an unpaid leave to campaign for public
office may continue benefit participation at their cost subject to any different rules
under a collective agreement, if applicable. Subject to any OMERS or TPP rules
and collective agreement provisions, the employee may continue to accrue
pension service with no cost to the Board.
g) An employee who has been granted an unpaid leave for serving in public office,
is not eligible for continuation of benefit coverage, nor pension service unless
allowed by OMERS or TPP which shall not result in any cost to the Board.
h) An employee who leaves public office prior to completion of their elected term is
not entitled to return prior to the expiry of their original leave unless the Associate
Director, Organizational Support Services, in their sole discretion, agrees.
i) The terms of any unpaid leave may be disclosed by the employee as required by
any campaign rules or rules of Council or any legislature.
j) An employee on an unpaid leave from the Board shall disclose or declare any
actual or potential conflict of interest as required by law or any council or
legislative rules, procedures or direction.
REPORT OF THE CHAIR’S COMMITTEE
2017 March 28
12:40 p.m. – 1:06 p.m.
MEMBERS
J. Bennett A. Morell
M. Reid R. Tisdale
Regrets: J. Todd
ADMINISTRATION AND OTHERS
L. Elliott
B. Williams
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST – none declared
3. REVIEW AND APPROVAL OF THE UPCOMING BOARD AND ADVISORY MEETING AGENDAS
The 2017 April 4 Program and School Services Advisory Committee Agenda and the 2017 April 18
Planning and Priorities Advisory Committee agenda were reviewed. Agendas for the 2017 April 11
Committee of the Whole, In-Camera and Special Meeting of the Board were reviewed and updated.
4. CORRESPONDENCE
A copy of a letter sent to Premier K. Wynne from the Town of Ingersoll regarding resolutions
pertaining to Automated External Defibrillators was received. The correspondence is to be forwarded
to trustees for information.
A letter from the Ministry of Education regarding the Hour of Code was received and is to be sent out
to trustees for information.
5. UPCOMING EVENTS AND INITIATIVES
TVDSB/LCDSB/Municipal meetings (to be held at the municipal office):
Middlesex County – 2017 May 11 (10:00 a.m.)
Elgin County – 2017 May 18 (1:30 p.m.)
Events:
OPSBA – Western Regional Meeting – April 8
Variety Is - 2017 April 20
OPSBA Board of Director’s Meetings - April 21-22
Award of Distinction – 2017 May 4
OPSBA AGM - 2017 June 8-11
Trustee/MPP Meeting – 2017 June 16
It was noted the Beal and First Nations community tours are to be booked.
6. OTHER BUSINESS - none
7. FUTURE CHAIR’S COMMITTEE MEETING DATES
The meeting dates for the Chair’s Committee were confirmed for the period up to June 30, 2017 as
follows:
April 18, 2017 12:30 p.m. April 25, 2017 12 p.m. May 16, 2017 12 p.m.
May 30, 2017 3 p.m. June 20, 2017 12 p.m.
8. DATE AND TIME OF NEXT MEETING
The next Chair’s Committee meeting was confirmed for 2017 April 18, 12:30 p.m.
9. ADJOURNMENT
The meeting adjourned at 1:06 p.m. by motion.
RECOMMENDATIONS: None
MATT REID
Chairperson
REPORT OF THE PLANNING AND PRIORITIES ADVISORY COMMITTEE
2017 March 28
8:40 p.m. – 10:50 p.m.
Members: Trustees J. Bennett, R. Campbell, C. Goodall, G. Hart, P. Jaffe, B. McKinnon (by phone), A.
Morell, S. Polhill, M. Reid, P. Schuyler, J. Skinner, R. Tisdale, J. Todd; Student Trustee S. Suvajac (-9:38)
Administration: C. Beal (Superintendent), S. Builder (Superintendent), K. Bushell (Executive Officer), R.
Culhane (Superintendent), M. Deman (Superintendent), K. Edgar (Superintendent), L. Elliott (Director),
L. Griffith-Jones (Superintendent), R. Kuiper (Superintendent), D. Macpherson (Superintendent), P.
McKenzie (Superintendent), M. Moynihan (Superintendent), S. Powell (Superintendent), J. Pratt
(Associate Director), K. Wilkinson (Superintendent), B. Williams (Corporate Services), D. Munro
(Supervisor), E. Ng (Financial Analyst), H. Gerrits (Manager, -9:07)
Guest: M. Cosyn Heath, Chief Administrator Officer, Southwestern Ontario Student Transportation
Services (STS) (-9:00)
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. MINUTES OF PREVIOUS MEETING – provided for information
4. BUSINESS ARISING
5. SOUTHWESTERN ONTARIO STUDENT TRANSPORTATION SERVICES (STS) POLICY –
DISTANCE-BASED EXEMPTIONS
C. Beal welcomed M. Cosyn Heath, to the meeting to provide the committee with an update regarding
the implementation of a new STS policy for exemptions to the distance eligibility criteria for
transportation of students for Thames Valley District School Bo ard and the co-terminus Board.
Background information was provided and the process for developing the new policy was described.
The determination of exemptions to distance based eligibility was outlined noting STS uses a
Geographical Information System.
The implementation the new STS Exemptions to Distance Eligibility policy was outlined noting the
communication that will go home to parents who are impacted by the new policy. M. Cosyn Heath
advised the Secondary panel notifications will be issued this spring with changes taking effect
September 2017; the elementary panel reviews will begin in the fall of 2017.
Questions of clarification were addressed by M. Cosyn Heath. In response to a question, it was
noted the calculation of the number of students impacted is not complete.
It was noted the change in policy ensures the board is expending its resources appropriately and that
distance-based exemptions are equitably assessed.
6. COLLABORATION FOR THE BENEFITS OF STUDENTS PROCEDURE FOR THE SELECTION
OF A CHILD CARE OPERATOR FOR THE NEW NE SCHOOL AND THE NEW NW SCHOOL
K. Bushell presented for information the names of two child care operators to enter into a lease
agreement with for the provision of child care and before and after school child care at the new NW
and NW Child Care Centres to be located in the two new elementary schools.
H. Gerrits shared background information highlighting the investments by the Ministry for dedicated
child care space and the responsibility of school boards to determine child care operator(s) who will
2017 March 28 …. 2
enter into a lease agreement. The criteria and process for selecting the child care operators was
shared.
H. Gerrits advised 5 year lease agreements will be entered into with Whitehills Child Care Association
at the NW Child Care Centre and London Children’s Connection at the new NE Child Care Centre.
7. BUDGET
a. 2017-2018 Budget Discussion Templates Submitted by Senior Administration
J. Pratt presented for information budget initiatives identified by Senior Administration noting they
are not in rank order. Questions of clarification were addressed by Senior Administration.
With respect to the bussing initiative for intermediate gifted classes, there was a request for the
costing of bussing for students attending itinerant cluster sessions.
In reference to the proposed cultural competency training, there was discussion regarding the
preferred term. Trustee Schuyler requested First Nations, Métis, and Inuit be used rather than
Indigenous.
b. 2017-2018 Budget Discussion Templates Submitted by Trustees
J. Pratt presented for information budget initiatives identified by Trustees. Questions of
clarification were addressed by Senior Administration and the Trustee submitting the request.
8. IN CAMERA
On motion, the committee moved in camera at 9:38 p.m., reconvening in public session at 10:38 p.m.
9. OTHER BUSINESS
In response to a question, Committee Chair Todd described next steps as per the scheduled
meetings of the Planning and Priorities Advisory Committee. C. Beal advised it is anticipated the
GSN announcement will be late this year. The strategy for bringing forward the Trustee and Senior
Administrative initiatives was discussed.
10. QUESTIONS AND COMMENTS BY MEMBERS - none
11. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, April 18, 2017 at 6:00 p.m.
12. FUTURE AGENDA ITEMS
Trustee Skinner was invited to bring his budget initiatives forward to the April 18, 2017 meeting .
13. ADJOURNMENT
On motion, the committee adjourned at 10:50 p.m.
RECOMMENDATIONS: None
J. Todd
Committee Chair
2017 April 4
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2017 April 4
12:25 p.m. to 3:13 p.m.
MEMBERS ADMINISTRATION AND OTHERS
J. Bennett, Trustee
P. Cook, Learning Disabilities Association of Ontario
M. Cvetkovich, Children’s Aid Society of London and Middlesex
(-2:42)
C. Dendias, Chippewas of the Thames
S. Dobaczewski, Vanier Children’s Services
C. Goodall, Trustee
T. Grant, Fetal Alcohol Spectrum Disorder Network-ELMO
B. Harvey, Epilepsy Support Centre (+ 2:42)
S. McDougall, Thames Valley Children’s Centre
A. Morse, Easter Seals
C. Thammavonga, Association for Bright Children
R. Tisdale, Trustee (Chair)
L. Turner-Otte, Ontario Parents Advocating for Children with
Cancer
J. Nuyens, Thames Valley Council of Home and School
Associations
Regrets:
M. Barbeau, Voice for Hearing Impaired Children
J. Schaeffer, VIEWS for Visually Impaired
S. Wilson, Community Living London (on leave)
S. Young, Autism Ontario
S. Builder , Superintendent of Special Education
A. Leatham, Learning Supervisor
M. Chevalier, Elementary Principal
R. Lee, Elementary Principal
D. Clark, Secondary Principal
T. Birtch, Secondary Principal
J. Capaldi, Communication Specialist
B. Keast , Corporate Services
A. Weaver (+1:16, -1:46), Behaviour Analyst, ABA
T. Bruckschwaiger (+1:16, - 1:46), Educational Assistant,
ABA
1. CALL TO ORDER
R. Tisdale called the meeting to order at 12:25 p.m. in the London Room at the Education Centre.
2. CONFIRMATION OF AGENDA
The agenda as amended was approved on motion and carried.
3. CONFLICTS OF INTEREST – none
4. MINUTES OF THE MEETING FROM 2017 MARCH 6
The minutes of the meeting from 2017 March 6 were provided for information.
5. BUSINESS ARISING FROM THE MINUTES OF 2017 MARCH 6
a. Pro Grant Discussion (item #8.0)
S. Builder led a discussion on pro grant options. The Committee expressed interested in
submitting a pro grant.
Discussion considered timelines, weather concerns and location to host the event. Committee
members were asked to consider forming a steering committee to as sist with grant writing and
pro grant planning.
S. Builder shared there is interest among educators and parents to attend a Special Education
conference. Many committee members agreed that SEAC could help support a Special Education
Conference. A pro grant draft will be brought to the next meeting outlining possible dates to assist
with further discussion.
b. SEAC Handbook (item #9.0)
The handbook was updated and the section related to membership was handed out to the
committee. A working group will also meet after the SEAC meeting to discuss the SEAC
handbook.
2017 April 4
The process for filling vacant seats and the possibility of establishing a wait-list was discussed.
Clarification was provided regarding the Board’s acceptance and appointment of new members
and members at large.
Discussion will continue at a future meeting.
c. Supervised Alternative Learning – Reconnect (Item #6.0)
S. Builder advised that Reconnect falls under the itinerate model of alternative education. The
diagram showing the departments in alternative education will be updated to show Reconnect.
d. Annual Update on SAL (item #6.0)
S. Builder advised the annual update on Supervised Alternative Learning (SAL) will be provided
March 2018. As requested by committee members, the numbers of students in each tier, students
on an IEP and identified special education students (IPRC) will be outlined.
6. UPDATE FROM THE ABA TEAM
S. Builder provided a background on the creation of the Applied Behaviour Analysis (ABA) team.
A. Weaver and T. Bruckschwaiger provided an update on the ABA team noting professional
development opportunities for board wide system teams and educational assistants was provided.
Questions of clarification regarding the approach taken with students with varying diagnosis; the
assessments completed in advance; how plans are modified if unsuccessful; parent engagement; and
community collaboration were provided.
Administration answered questions regarding the referral process and modified day guidelines.
7. GIFTED PROGRAM OUTLINE
A. Leatham provided an outline of the gifted itinerant program. A draft document was provided
outlining the services provided by the itinerate gifted team and programming for students in grades 5-
8.
Administration answered questions of clarification regarding the acceleration of students (full grade
acceleration) and the importance of reviewing these on a case-by-case basis.
Feedback on the document was welcomed.
8. IN-CAMERA
At 12:59 p.m. a motion to move in-camera to discuss personal matters was moved and carried. The
committee reconvened in public session at 1:15 p.m.
9. DRAFT 2017-2018 SEAC MEETING DATES/TIMES
S. Builder provided the draft 2017-2018 SEAC meeting schedule.
10. UPDATE ON EA PD DAY
A. Leatham provided an update on the Educational Assistant PD Day which took place on 2017
March 31. Positive feedback was received and clarification was provided regarding the attendance of
occasional and LTO EA’s.
Discussion between CUPE 7575 and System Staff Development is taking place to develop PD
opportunities that can be provided throughout the year.
Administration answered questions of clarification regarding t he possibility of recording future PD
sessions.
2017 April 4
11. IPRC WAIVERS
A. Leatham provided an update on the number of IPRC reviews completed and the number of IPRC
reviews that were waived. Clarification was provided as to why parents may choose to waive the
IPRC review.
Discussion centered on parents understanding of waiving their child’s IPRC review, the situations in
which IPRC reviews cannot be waived, and if support is provided to parents that may not understand
the paper version of the IPRC waivers.
It was suggested the wording of the IPRC waiver documentation letter be reviewed.
12. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES (STANDING ITEM)
S. Builder shared the progress of the Special Education Survey. A total of 780 responses were
received. Consolidation of the information will take place by Research and Assessment and will be
presented to the committee. The survey will be closed on 2017 April 10.
13. SPECIAL NEEDS STRATEGY UPDATE (STANDING ITEM)
A. Morse reported the lead agency for the Coordinated Services Planning Proposal (Integrated
Rehab) will be the Community Services Coordination Network (CSCN). Local proposals are to be
submitted by the end of December with implementation taking place in Fall 2018. There is a
commitment to provide a family update.
A. Morse shared that the Community Care Access Centre (CCAC) will cease to exist with the Local
Health Integration Networking (LHIN) taking over the responsibility of offering services previously
provided by CCAC. There will be no additional funding available.
.
14. SPECIAL EDUCATION PLAN (STANDING ITEM)
a) Review of Standards 4 and 16
Suggested edits to the standards were captured by S. Builder. A watermark will be added to the
document to highlight the standard is currently under review. S. Builder will ask for clarification on
when/how parents are notified regarding results of their assessment.
S. Builder clarified the process for approving transportation and bus monitors by the board. A
budget initiative has been brought to the Board of Trustees to consider funding the transportation
of intermediate gifted students within the City of London. The cost to provide student transportation
for students in intermediate self-contained gifted classes and itinerant students will be provided at
a later meeting.
The following motion was moved and CARRIED.
THAT, for the purpose of equitable access to support students' program needs,
SEAC recommends that transportation be provided to gifted students.
15. MODIFIED DAY GUIDELINES (STANDING ITEM)
S. Builder reported on the number of students on a modified day. The number of students on a
modified day this month compared to last month has decreased.
16. CORRESPONDENCE (STANDING ITEM) - None
17. OTHER BUSINESS
a. Parent Engagement Initiative Report
A. Morse reported an online survey will be available during the first two weeks of May with a follow up
focus group. The survey is intended to gather information about barriers to parent involvement. An e-
mail will be sent to committee members to look at the survey and provide feedback to the Parent
Engagement Committee.
The following motion was moved and CARRIED.
THAT the meeting be extended until 3:15 p.m.
2017 April 4
18. FORUM: ASSOCIATION UPDATES
The Association for Bright Children will be offering a day long program in late May/early June in
conjunction with Discovery Western.
P. Cook provided an update on the Special Education Conference that took place at Western
University. Positive feedback regarding the conference was received. A follow up meeting will take
place on 2017 April 18. Appreciation was extended to TVDSB staff for their social media presence
which helped to highlight the day’s events.
J. Bennet shared that the Thames Valley Home and School Council and TVPIC have organized a
Raising Resilient Children session at Clarke Road. The event will take place on 2017 April 6. There
are currently over 500 people registered.
T. Grant informed the committee there are a still spots available for those interested in attending the
Behaviour Support Strategies Session.
19. 2016 – 2017 MEETING DATES – LONDON ROOM
Monday, May 1 – 6:30 p.m.
Tuesday, May 30 – 12:15 p.m. (Dundas Room)
Monday, June 5 – 6:30 p.m.
20. FUTURE AGENDA ITEMS
1. Exceptionality Data & Trends (December & May)
2. Information Suspension (ongoing)
3. Creating a Survey for Gifted Program (D. Ensing)
4. Supervised Alternative Learning (March 2018, R. Kuiper)
5. Special Needs Strategy Presentation
21. ADJOURNMENT
The meeting adjourned at 3:13 p.m. by motion.
RUTH TISDALE
CHAIRPERSON
RECOMMENDATIONS:
THAT, for the purpose of equitable access to support students' program needs, SEAC
recommends that transportation be provided to gifted students.
REPORT OF THE PROGRAM & SCHOOL SERVICES ADVISORY COMMITTEE
2017 April 4
6:02 p.m. – 7:43 p.m.
Members: Trustee J. Bennett, Trustee R. Campbell, Trustee Goodall, Trustee G. Hart, Trustee P. Jaffe (+
6:21), Trustee B. McKinnon, Trustee S. Polhill, Trustee M. Reid, Trustee P. Schuyler, Trustee J. Skinner,
Student Trustee S. Suvajac, Trustee J. Todd
Administration: L. Elliott (Director), V. Nielsen (Associate Director), T. Brown (Learning Coordinator), R.
Culhane (Superintendent), M. Deman (Superintendent), H. Gerrits (Manager, Early Years), B. Keast
(Corporate Services),
Regrets: Trustee R. Tisdale, Trustee A. Morell, Student Trustee A. Pucchio
1. APPROVAL OF AGENDA
The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. MINUTES OF PREVIOUS MEETING
The minutes of 2017 March 7 were provided for information.
4. BUSINESS ARISING
a. ReThink Secondary Learning (item #6.0)
Director L. Elliott extended appreciation to the committee for their input on the ReThink
Secondary Learning initiative. The summary of the discussion was provided by e-mail following
the 2017 March 7 meeting.
5. ROBOTICS INITIATIVE
R. Culhane was joined by T. Brown, to provide an update on the Robotics initiative. The presentation
highlighted FIRST Robotics Competitions (FRC) including: funding for robotics programs; community
support; barriers for schools to participate in FRC; DRiVE Robotics (DRiVE inquiry); K-12 Robots,
and current opportunities for students to be introduced to Robotics.
T. Brown outlined the next steps for Robotics including ways to support secondary FRC school
teams, providing professional learning opportunities to teachers, providing robotics in classrooms,
and providing future funding opportunities.
TVDSB was well represented at the FRC event at Western with H. B. Beal winning the Chairman’s
Award.
Administration responded to questions of clarification regarding funding for the Ardunio Project and
the installation of a practice field at Fanshawe College. Notice will also be provided to Trustees
regarding upcoming Robotics events.
6. SUPPORT STUDENT ACHIEVEMENT IN MATHMATICS
M. Deman and R. Culhane presented for information an update on the Board Improvement Plan for
Student Achievement (BIPSA) and the Mathematic Strategic Plan.
The group participated in a math challenge that encouraged flexible thinking in mathematics.
Activities to support increased social and professional capacity of educators, improved educator
pedagogy and knowledge, and increased use of school-based data to inform pedagogy and decision
making were described.
Administration responded to questions of clarification. It was highlighted that other Boards are
interested in moving towards the math principal coaching model developed at TVDSB.
7. MINISTRY’S EARLY YEARS VISION AND IMPLEMENT ATION
R. Culhane and H. Gerrits presented information on the Early Years vision, the Premier’s mandate
letter to the Minister and significant investments that the Ministry is making in the child care and Early
Years priority areas.
The presentation highlighted the framework of Ontario early years schools and provided Trustees
with an overview of the Ministr y’s early years priority areas, how these changes will impact the look of
schools and what the next phase of modernizing child care and early years will be.
Administration responded to questions of clarification with regards to additional staffing costs
anticipated by this mandate, collaboration opportunities with the coterminous board and the
representation of Urban First Nation populations in this mandate.
8. COMMUNITY ADVISORY COMMITTEE UPDATE (STANDING UPDATE)
J. Bennet reported Community Safety Week takes place May 1-5, 2017. A social media and online
safety contest is being held for students in K-12. Students are asked to create a poster/post that
highlights how to be safe while participating in social media.
9. OTHER BUSINESS - none
10. QUESTIONS AND COMMENTS OF MEMBERS (STANDING ITEM) - none
11. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2017 June 6 at 6:00 p.m.
12. FUTURE AGENDA ITEMS - none
13. ADJOURNMENT
The meeting adjourned at 7:43 p.m.
RECOMMENDATIONS: None
J. Bennett
Chairperson
REPORT OF THE THAMES VALLEY PARENT INVOLVEMENT COMMITTEE
2017 April 6
5:44 p.m. to 6:58 p.m.
MEMBERS ADMINISTRATION
A. Willsher, Co-Chair
L. Honsinger, Co-Chair
R. Kuiper, Superintendent
R. Tisdale, Trustee
J. Asselin, Parent Member
M. Bayes, Parent Member
J. Kappers, Parent Member
J. Schweitzer, Parent Member
S. Bantam, Parent Member
J. Pollard, Parent Member
S. Vries, Parent Member
A. Malcolm, Community Member
S. Thomson, Thames Valley Council of Home & School Associations
L. Gonzalez, Thames Valley Council of Home & School Associations
M. Flumerfelt, Principal, Thames Valley Secondary School
Administrators’ Council
B. Cumming, Superintendent Assistant
S. Tucker, Operator, Graphic Services
T. Levschuk, Executive Assistant to the
Director
B. Keast, Corporate Services
Guest
S. Gowdey, Parent
L. Stephenson, Parent Member
Regrets:
S. Ferguson, Community Member
C. Walker, Parent Member
D. Parsons, Parent Member
Absent:
M. Holmes, Parent Member
F. Huff, Community Member
C. Cordes, Principal, Thames Valley
Administrator’s Council - Elementary
1. CALL TO ORDER
Co-Chair A. Willsher called the meeting to order.
2. CONFIRMATION OF AGENDA
The agenda, as amended, was approved by motion.
3. CONFLICTS OF INTEREST – None declared
4. MINUTES OF THE MEETING FROM 2017 February 9
The minutes of the meeting from 2017 February 9 were provided for information.
5. BUSINESS ARISING FROM THE MINUTES OF 2017 February 9 - None
6. TVDSB SCHOOL COUNCIL SURVEY
A. Willsher shared the draft TVDSB School Council Survey. The survey will be sent through the
TVPIC email system and to Principals. This survey was previously distributed to TVPIC members for
feedback.
Discussion occurred regarding questions on the survey and the process of distribution to school
councils. Feedback is to be directed to A. Willsher. The survey will be sent out prior to the end of the
school year.
7. TVPIC JOINT REGIONAL PARENT REACHING OUT GRANT
S. Gowdey highlighted past and future events. Information was shared regarding the total funds
received and spent. T he next meetings are scheduled on 2017 April 11 from 12:00 p.m. – 1:00 p.m.
and 2017 April 25 from 12:00 p.m. – 2:00 p.m.
8. ANNUAL REPORT 2015-2016
S. Gowdey presented the draft Annual Report 2015-2016. Feedback on the Annual Report is to be
directed to S. Gowdey. After all changes have been made the report will go to the Board for
information.
9. FINANCIAL STEERING COMMITTEE UPDATE
R. Kuiper provided information on the 2017 February 14 meeting. The objectives were to review the
financial processes and develop best practice with respect to hand ling, accounting, and reporting of
School Council funds and to present the idea of one bank account at the school level. During the
meeting the benefits and challenges were discussed.
10. NEW COMMITTEE FORMATION
A. Willsher informed the committee of two new groups that met on an informal basis and provided
background on the reason for these committees.
The following motion was moved and CARRIED
THAT a School Council Resources Committee be formed with the following members M.
Bayes, A. Willsher, L. Honsinger, J. Kappers , L. Gonzalez, and J. Pollard.
S. Gowdey provided input on resources provided to schools last year. R. Kuiper will send out a
reminder in the LSS Newsletter encouraging Principals to use the School Council box to share the
resources with School Councils and parent community.
11. BYLAW COMMITTEE UPDATE
R. Tisdale provided an update on the Bylaw Committee; the next meeting is 2017 April 19, 6:30 p.m.
12. MEMBER UPDATES FROM TVDSB REPRESENTATIVES (Standing Item)
a. Director of Education/Delegate
T. Levschuck on behalf of the Director of Education, L. Elliott, is seeking input regarding
organizing a meaningful system-wide volunteer recognition event to be hosted by the Director.
Discussion occurred regarding organizing a regional volunteer recognition event. The committee
is asked to contact T. Levschuk with additional feedback.
R. Kuiper shared information regarding: “Variety Is”, a celebrations and opportunity for students
from Secondary schools throughout the system to showcase their skills and talents (2017 April
20, 7:30 p.m. at Budweiser Gardens); the ReThink Secondary Learning Committees visit to
secondary schools and plans to report to the Board in June; and provided feedback from the
London Regional Parent Involvement Committee Symposium.
b. Trustee
R. Tisdale informed the committee of policies currently distributed for public input, provided an
update on the Pupil Accommodation Review and advised the budget is in development.
13. MEMBERSHIP (Standing Item)
R. Kuiper shared the number of applications received for TVPIC Membership and Community
Representatives. An e-mail will be sent to all current TVPIC Members to ask for volunteers to sit on
the Membership Committee.
14. CORRESPONDENCE (Standing Item)
Platsville and District P.S. and Princess Anne F.I. P.S. have requested materials and information. A.
Willsher and R. Kuiper will respond to the inquiries.
15. FINANCIAL REPORT (Standing Item) – None
16. SYMPOSIUM – PARENT INFORMATION NIGHTS (STANDING ITEM)
a. Fall and Winter Event Planning
A. Willsher shared information about the potential Fall and Winter events.
17. OTHER BUSINESS Clarke Road
a. Request from Clarke Road S.S.
A request received from Clarke Road S.S. for financial support to support their social media
conference was reviewed. The following motion was moved and CARRIED
THAT TVPIC contribute $1000 to support the Clarke Road S.S. Social Media
Conference.
b. Member Requests
J. Kappers requested two items be added to the next agenda. The first agenda item concerned
the wording in two policies. The second item concerned a presentation made to the Board
regarding school air-conditioning.
c. TVPIC Resources
It was noted a procedure for schools to access available TVPIC funds is required. It further was
suggested additional TVPIC brochures need to be printed for distribution to schools.
18. REPORTS FROM MEMBERS REPRESENTING TVPIC ON OTHER COMMITTEES
a. Award of Distinction - None
b. Active & Safe Routes to School – None
c. Environmental Education Management – None
d. Communications – None
e. Think About It – None
f. Thames Valley District School Board Parent Engagement Committee
R. Kuiper discussed the draft questionnaire. It will be circulated electronically (May 2017) and will
return to the committee for review in June 2017.
19. TVDSB SUPPORT UPDATES (STANDING ITEM) – None
20. UPCOMING EVENTS (STANDING ITEMS) – None
21. TVDSB ADMINISTRATION AND TVCHSA REPORTS (STANDING ITEM)
a. Thames Valley Administrators’ Committee – Elementary - None
b. Thames Valley Secondary School Administrators’ Council - None
c. Thames Valley Council of Home and School Association
S. Thomson provided an update regarding the 2017 April 6 meeting at Clarke Road S.S. It was
estimated 600 people will attend the presentation by Dr. Russell on the topic of Raising Resilient
Children. The OFHSA Conference will take place 2017 April 28-29 and the TVCHSA AGM is
scheduled for 2017 May 15.
d. Community Member Reports - None
22. Future Meeting Dates, Speakers and Location
2017 May 11, 6:30 p.m. – Steam Centre, St. Thomas,
2017 June 8, 6:30 p.m. – Elgin Room, Education Centre
23. FUTURE AGENDA ITEMS
Fundraising FAQ’s (May 2014)
Internal Audits (May 2013)
Copyright
Support Document for Parents (Future)
Webinar (Future)
TVPIC Volunteer Recognition (Future)
24. ADJOURNMENT
The meeting adjourned at 6:58 p.m.
A. WILLSHER AND L. HONSINGER
COMMITTEE CO-CHAIRS
REPORT OF THE AUDIT COMMITTEE
2017 April 11
3:05 p.m. – 4:18 p.m.
MEMBERS PRESENT
A. Morell M. Laprise
M. Reid M. King
R. Tisdale
ADMINISTRATION AND OTHERS
C. Beal
J. Pratt
J. Knight
S. Macey (-3;20)
C. Dowding (-3:20)
L. Elliott
B. Williams
C. O’Connor (+3:20, -4:10)
S. Bedi (+3:20,-4:10)
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST - none declared
3. MINUTES OF PREVIOUS MEETING – 2017 February 14 – provided for information
4. DELOITTE 2017 AUDIT SERVICE PLAN
C. Dowding presented the audit service plan for Thames Valley District School Board for the year
ending August 31, 2017. Key features of the plan including scope and approach, materiality,
planned communications with the committee, and fees were described. Questions of clarification
were addressed by C. Dowding.
5. PWC INTERNAL AUDIT PLAN STRATEGY & FOCUS
R. Tisdale welcomed C. O’Connor and S. Bedi from PwC to the meeting. S. Bedi provided
information regarding the risk assessment and internal audit planning process. S. Bedi and C.
O’Connor facilitated a discussion on the mandate/role and expectations of the internal audit.
Information gathered will be used to build a TVDSB risk assessment and three year internal audit
plan.
6. AUDIT COMMITTEE REVIEW OF EXTERNAL AUDITORS
C. Beal presented the revised Audit Committee- Evaluation of External Auditors Performance
template based on committee feedback. The committee was in agreement with the changes; the
revised form will be used in the future.
M. King and M. Laprise offered to review the Self -Assessment of the Audit Committee form.
7. IN-CAMERA
On motion, the Committee moved in camera at 4:13 p.m. reconvening in public session at 4:18 p.m.
8. ADDITIONAL ITEMS - none
9. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for 2017 May 9.
10. ADJOURNMENT
A motion to adjourn was approved at 4:18 p.m.
RECOMMENDATIONS: None
RUTH TISDALE
Chairperson
REPORT OF THE CHAIR’S COMMITTEE
2017 April 18
12:55 p.m. – 1:32 p.m.
MEMBERS
J. Bennett A. Morell
M. Reid (by phone, +1:02) R. Tisdale
Regrets: J. Todd
ADMINISTRATION AND OTHERS
L. Elliott
B. Williams
1. APPROVAL OF AGENDA
The agenda was approved by motion.
2. CONFLICTS OF INTEREST – none declared
3. REVIEW AND APPROVAL OF THE UPCOMING BOARD MEETING AGENDAS
Agendas for the 2017 April 25 Committee of the Whole, In-Camera and public Board meeting were
reviewed and updated.
4. CORRESPONDENCE
A copy of a letter from the Limestone District School Boards to the Ontario Universities Application
Centre supporting the reevaluation of student fees was received. The letter is to be forwarded to
trustees for information.
A copy of a letter sent to Premier K. Wynne from the City of Woodstock regarding resolutions
pertaining to Automated External Defibrillators was received. The correspondence is to be forwarded
to trustees for information.
A letter from the London Community Foundation to the Board regarding Automated External
Defibrillators was received. The correspondence is to be included for information on the agenda for
the 2017 April 25 meeting of the Board.
5. SCHEDULE OF REGULAR BOARD MEETING DATES AND ADVISORY COMMIITTEE DATES
(2017-2018)
The schedule of meeting dates for regular meetings of the Board and the Advisory Committees was
reviewed (CC-1).
The following motion was moved and carried:
That the schedule of Regular Board Meeting dates for 2017 December 1 to 2018 November
30 be approved.
6. PROFESSIONAL DEVELOPMENT REQUESTS
Request forms for trustee professional development were reviewed.
The following motions were moved and carried:
That Trustees C. Goodall, A. Morell, M. Reid, and R. Tisdale be approved to attend the
OPSBA Annual General Meeting and Program 2017 June 7-11.
That Trustees B. McKinnon and J. Bennett be approved to attend the Trustee Gathering on
Aboriginal Education and the Canadian School Boards Association National Congress
2017 July 4-8.
That Student Trustees A. Pucchio and S. Suvajac and incoming student trustees be
approved to attend the Ontario Student Trustees’ Association Annual Conference 2017
May 25-27.
7. UPCOMING EVENTS AND INITIATIVES
TVDSB/LCDSB/Municipal meetings (to be held at the municipal office):
Middlesex County – 2017 May 11 (10:00 a.m.)
Elgin County – 2017 May 18 (1:30 p.m.)
Events:
Trustees’ visit to First Nations Communities – April 26 (7:50 a.m.)
Trustees’ visit to H.B. Beal – 2017 April 27 (12:30 p.m.)
Ontario Skills Competition – 2017 May 2
Award of Distinction – 2017 May 4
Student Trustee Debate and Election – 2017 May 18 (4:00 p.m.)
OSTA-AECO Annual General Meeting 2017 May 25-28
OPSBA AGM - 2017 June 8-11
Trustee/MPP Meeting – 2017 June 16
8. OTHER BUSINESS - none
9. FUTURE CHAIR’S COMMITTEE MEETING DATES
The meeting dates for the Chair’s Committee were confirmed for the period up to June 30, 2017 as
follows:
April 25, 2017 12 p.m. May 16, 2017 12 p.m.
May 30, 2017 3 p.m. June 20, 2017 12 p.m.
10. DATE AND TIME OF NEXT MEETING
The next Chair’s Committee meeting was confirmed for 2017 April 25, 12:00 p.m.
11. ADJOURNMENT
The meeting adjourned at 1:32 p.m. by motion.
RECOMMENDATIONS:
That the schedule of Regular Board Meeting dates for 2017 December 1 to 2018 November
30 be approved.
That Trustees C. Goodall, A. Morell, M. Reid, and R. Tisdale be approved to attend the
OPSBA Annual General Meeting and Program 2017 June 7-11.
That Trustees B. McKinnon and J. Bennett be approved to attend the Trustee Gathering on
Aboriginal Education and the Canadian School Boards Association National Congress
2017 July 4-8.
That Student Trustees A. Pucchio and S. Suvajac and incoming student trustees be
approved to attend the Ontario Student Trustees’ Associa tion Annual Conference 2017
May 25-27.
MATT REID
Chairperson
CC-1
Schedule of Regular Board Meeting Dates
and Advisory Committee Dates
2017 December 1 to 2018 November 30
DATE TIME BOARD/COMMITTEE
2017
December 1 5:30 p.m. Special Board Meeting-Board Elections
5 6:00 p.m. Program and School Services Advisory
12 7:00 p.m. Inaugural Meeting
19 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
2018
January 9 6:00 p.m. Planning and Priorities Advisory
23 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
February 6 6:00 p.m. Program and School Services Advisory
13 6:00 p.m. Planning and Priorities Advisory
27 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
March 6 6:00 p.m. Program and School Services Advisory
12 March Break
27 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
April 3 6:00 p.m. Program and School Services Advisory
10 6:00 p.m. Planning and Priorities Advisory
24 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
May 1 6:00 p.m. Program and School Services Advisory
8 6:00 p.m. Planning and Priorities Advisory
22 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
June 5 6:00 p.m. Program and School Services Advisory
12 6:00 p.m. Planning and Priorities Advisory
26 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
September 4 6:00 p.m. Program and School Services Advisory
11 6:00 p.m. Planning and Priorities Advisory
25 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
October 2 6:00 p.m. Program and School Services Advisory
9 6:00 p.m. Planning and Priorities Advisory
23 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
November 6 6:00 p.m. Program and School Services Advisory
13 6:00 p.m. Planning and Priorities Advisory
27 5:00 p.m. and 7:00 p.m. In-Camera and Regular Board Meetings
We build each student’s tomorrow, every day
Date of
Meeting: 2017 April 25
Item #: 14.k
REPORT TO:
☒
PUBLIC ☐
IN-CAMERA
☐
Administrative
Council
☐
Program and School Services
Advisory Committee
☐
Planning and Priorities
Advisory Committee
☒
Board
☐
Policy Working Committee
TITLE OF REPORT: Final Report of the Board Committee Review Ad Hoc Committee
PRESENTED BY: Arlene Morell, Trustee
PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice
Recommendation(s): 1. That the mandates of the Advisory Committees, as amended, be approved.
2. That the Advisory Committees remain in session no later than 9:00 p.m. (or 3 hours after its
scheduled start time) unless a vote of two-thirds of those present is taken to continue the
meeting to a specified time. A further two-thirds vote may be taken to extend the meeting a
second time for a specified period. The meeting may not be extended past the time approved
in the second motion.
3. That a Bylaw Ad Hoc Committee be established to review changes required to the Board
Bylaws.
4. That the Board Committee Review Ad Hoc Committee be disbanded.
Purpose: To report on the activities and recommendations of the Board Committee Review Ad Hoc
Committee.
Content: At the 2016 December 20 Board meeting, trustees approved the establishment of the Board
Committee Review Ad Hoc Committee to review the committee structure of the Board with a report
to the Board no later than 2017 April 25.
At the 2017 January 24 Board meeting trustees M. Reid, A. Morell, J. Bennett, R. Tisdale, and J.
Todd were appointed to the Board Committee Review Ad Hoc Committee.
Key activities of the Ad Hoc Committee included a review of trustee and administrative feedback
regarding the two new Advisory Committees; and a review of the Advisory Committee Mandates.
The committee recommends:
That the mandates of the Advisory Committees be amended as described in Appendices A
and B;
That the meeting times for the Advisory Committees be established from 6 p.m. to 9 p.m. with
an ability to extend the end time of the meeting as per the bylaws guiding Board meetings.
That a Bylaw Ad Hoc Committee be established to review changes required to the Board
Bylaws as per the above recommendations.
The report of the 2016 December 13 Chair’s Committee identified the need for a Bylaw Ad Hoc
Committee to be established following the work of this Ad Hoc Committee. Further, a review of the
Bylaws to address additional amendments identified outside of the work of this comm ittee also is
recognized.
No changes to the composition of the Advisory Committee membership were recommended. It
was further determined the Advisory Committee meetings be held in the Board room.
Having completed its mandate, it is recommended the Board Committee Review Ad Hoc
committee be disbanded.
Cost/Savings:
Timeline:
Communications:
Appendices: Appendix A: Program and School Services Advisory Committee Mandate
Appendix B: Planning and Priorities Advisory Committee Mandate
Form Revised: January 2016
Relation to Commitments:
☐ Putting students first. ☐ Actively engaging our students, staff, families and communities.
☐ Recognizing and encouraging leadership in all its forms. ☐ Being inclusive, fair, and equitable.
☐ Ensuring safe, positive learning and working environments. ☐ Inspiring new ideas and promoting innovation.
☒ Taking responsibility for the students and resources entrusted to our care.
1 Program and School Services Advisory Committee
Appendix A:
Program and School Services Advisory Committee
The role of the Program and School Services Advisory Committee is to assist the Board of
Trustees in fulfilling its duties related to governance and oversight with a system-wide focus
by providing advice on system issues related to programming and school services.
Mandate and Function
The committee will maintain an ongoing strategic dialogue with and through the Director of
Education to ensure school programs and school services are in alignment with the Board’s
strategic mission, vision and commitments.
The Committee deals with such matters as may be referred to the committee by the Board.
The Chair of the Committee is elected as per the Board Bylaws. The Vice Chair of the
Committee shall be elected at the first meeting of the Committee.
The Committee:
Advises the Board on matters of education including school programs, student activities
and student well-being.
Reviews new initiatives.
Reviews any substantive shifts in strategy for existing initiatives.
Monitors the implementation and evaluation of education programs offered across the
district.
Monitors student achievement through the use of qualitative and quantitative measures
with a focus on improvement.
Provides advice on the development and implementation of the Board Improvement Plan
for Student Achievement (BIPSA).
Provides advice on staffing and/or other human resource matters as necessary to deliver
programs.
Reviews school year calendar requiring Board and Ministry approval.
Reviews and receives updates on community partnerships collaborations that do not
require financial resources or capital to enhance student achievement and well-being.
Receives reports and updates from Trustee representatives on Administrative and
Community committees.
Receives reports related to:
o International Education
o Community Collaborations
o First Nations, Métis, and Inuit Programs and Initiatives
o Adult and Continuing Education
o Alternative Education
o Facility Enhancements
o Safe Schools
o Education Quality and Accountability Office (EQAO) provincial testing
o Environmental Education
o Other reports as requested or as appropriate
1 Planning and Priorities Advisory Committee
Appendix B:
Planning and Priorities Advisory Committee
The role of the Planning and Priorities Advisory Committee is to assist the Board of
Trustees in fulfilling its duties related to governance and oversight with a system wide focus
by providing advice on system issues related to Organizational Support Services and other
such matters related to Business, Finance, or Facilities/Capital Planning.
Mandate and Function
The committee will maintain an ongoing strategic dialogue with and through the Director of
Education to ensure matters related to business and finance; capital planning and facilities;
student transportation; and human resources are in alignment with the Board’s strategic
mission, vision and commitments.
The Committee deals with such matters as may be referred to the Committee by the Board and
receives reports as requested or as appropriate.
The Chair of the Committee is elected as per the Board Bylaws. The Vice Chair of the
Committee shall be elected at the first meeting of the Committee.
Business and Finance:
The Committee ensures the board is being fiscally responsible and responsive to the need of
the Board and its community. The committee annually:
Reviews and make recommendations relating to the applicable Approval Authority
Schedules (as per the Purchasing Policy and Procedure).
Receives financial updates three times annually, including both Board Estimates
(Budget) and Expenditures.
Reviews and receives updates regarding community collaborations that require financial
resources or capital to enhance student achievement, and facilitates the Board’s long-
term operational planning through the sharing of resources.
Reviews and make recommendations to the board on borrowing and investing of funds
according to government regulation, where applicable.
Approves trustee professional development surplus funding after April 1 of each
calendar year based on anticipated benefit to the Board and interest of individual
trustees.
Reviews annually the fees for Community Use of Schools.
Reviews annually the Expense Reimbursements Rates, as part of the Budget process.
Receives information on the rates of tuition for First Nations, Métis, and Inuit students;
and International Education Students.
2 Planning and Priorities Advisory Committee
Budget
The Committee is responsible for theto review and recommendation of the annual budget to the
Board. It is the responsibility of the Board to establish a budget that is compliant with the
requirements of the Education Act and to aligns resources to support the Board strategic plan.
The committee assists in the development of the annual budget of the Thames Valley District
School Board by:
Providing information and advice.
Providing advice recommendations on budget assumptions for each fiscal year.
Identifying budget priorities in alignment with the Board’s strategic plan.
Participating in the development and implementation of a communications plan to
provide budget information to the community and to receive input from parents, students,
staff and other stakeholders on budget issues (priorities).
Monitoring provincial budget issues and considerings the impact of provincial issues on
the Thames Valley District School Board.
Considering the impact of other budgetary pressures that may be unique to TVDSB.
Considering budget recommendations from the staff, other board committees and the
community, as appropriate.
Providing direction related to budget allocations when significant adjustments are
required.
Providing advice on budgetary matters and on -budget expenses. that occur and report
recommendations to the Board of Trustees.
Facility Services and Capital Planning
The Committee shall ensure the Board has the most effective and efficient educational facilities
to enhance the learning environment in all of our schools, while ensuring fiscal responsibility, by
reviewing and , providing advice and making recommendations to the Board of Trustees related
to: Long-Term Student Accommodation Plans, Capital Funding Strategies, and Facility Services
initiatives.
The Committee will:
Receive information regarding facility matters and make recommendations to the Board
about Facility Services initiatives and capital planning.
Monitor provincial initiatives and consider their potential impact.
Make recommendations on facility and property matters, including property dispositions
and major capital projects.
Review planning reports concerning Community Planning and Facility Collaboration
Opportunities, Pupil Accommodation and Facility Organization, Attendance Area Review
and School Holding zones.
Receive reports regarding facility enhancement related to meeting programming needs.
3 Planning and Priorities Advisory Committee
Review and make recommendations on temporary accommodation and long-term
capital plans.
Review the Board’s capital funding.
Receive annual updates on school renewal projects.
Student Transportation
The Board is an equal member, along with London District Catholic School Board, of the
Southwestern Ontario Student Transportation Services (STS).
The Committee will:
Receive information from STS, including current service levels and an Annual Report on
services to TVDSB.
Provide recommendations advice to STS through advisement to the TVDSB
representative on the STS Board.
Receive Administrative Presentations from STS Staff.
Receive reports of the STS Board of Directors meetings.
Review and make recommendations regarding the annual STS Service Agreement.
Human Resources
The Committee will receive updates and reports regarding human resources. This may include,
for example:
The staffing process.
Employee terminations.
Class size compliancy.
Human Resource metrics.
April 18, 2017
Mr. Reid and Trustees
Thames Valley District School Board
1250 Dundas Street
London, Ontario
N5W 5P2
Dear Mr. Reid and Trustees,
I am writing to you today to share the results of a petition that is being circulated in favour of the
construction of the proposed new Belmont School. Currently 700 signatures have been collected; 512
electronic signatures and 188 paper signatures. The online petition can be viewed at:
https://www.gopetition.com/petitions/campaign-to-support-a-new-school-in-belmont-on.html. The
paper copy has been attached.
Thank you in advance for your consideration.
Should you have any questions or concerns please do not hesitate to contact me.
Kindly,
Sarah Fletcher