12/1/2017 - Special Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD
SPECIAL BOARD MEERING
2017 December 1 5:30 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in special session on 2017 December 1 in the Board Room at the Education Centre,
meeting in public session at 5:30 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND OTHERS
J. Bennett
R. Campbell
C. Goodall (by phone)
B. McKinnon
A. Morell (by phone)
Regrets:
S. Pollhil
P. Jaffe
G. Hart
M. Reid (by phone)
P. Schuyler
J. Skinner
J. Todd
R. Tisdale
L. Elliott
B. Williams
B. Keast
D. MacPherson
1. CALL TO ORDER
Director Elliott called the meeting to order at 5:30.
2/3. O CANADA
The meeting was opened with the playing of O Canada.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee J. Todd, seconded by Trustee P. Schuyler.
5. CONFLICTS OF INTEREST – No conflicts of interest were declared.
6. ELECTION OF OFFICERS FOR 2018
a. Election of Chair of the Board for 2018
Director Elliott presided over the election of the 2018 Chair of the Board and called for
nominations.
A motion to close nominations was moved by Trustee Tisdale, seconded by Trustee Bennett and
CARRIED.
Trustees Reid, Bennett, Morell and Tisdale were nominated. Trustee M. Reid declared his
acceptance of the nomination. Trustees Reid was elected to the office of the Chair of the Board.
A motion to destroy the record of the election of chair was moved by Trustee J. Todd, seconded by
Trustee R. Tisdale and CARRIED.
b. Election of Vice-Chair of the Board for 2018
Director L. Elliott called for electronic nominations for the position of Vice-Chair of the Board for
2018.
A motion to close nominations was moved by Trustee J. Bennett, seconded by Trustee J. Skinner
and CARRIED.
2017 December 1…2
Trustees Todd, Morell, Skinner and Bennett were nominated. Trustees Todd and Morell declared
their acceptance of the nominations. The nominees spoke to their nominations in random order.
Following a secret ballot, Trustee Morell was elected Vice-Chair of the Board for 2018.
A motion to destroy the record for the election of vice chair was moved by Trustee P. Schuyler,
seconded by Trustee R. Campbell and CARRIED.
7. ELECTION OF ADVISORY COMMITTEE CHAIRS
Trustee Tisdale assumed the role of Chair and presided over the election of the Program and School
Services Advisory Committee Chair for 2018.
a. Election of Program and School Services Advisory Committee Chair for 2018
Trustee Tisdale called for nominations for the position of Program and School Services Advisory
Committee Chair for 2018.
A motion to close nominations was moved by Trustee R. Campbell, seconded by Trustee B.
McKinnon and CARRIED.
Trustees Schuyler and Bennett were nominated. Trustees Bennett declared her acceptance of the
nomination. Trustee Bennett was elected to the office of the Chair of the Program and School
Services Advisory Committee.
A motion to destroy the record for the election of chair of the Program and School Services
Advisory Committee was moved by Trustee P. Schuyler, seconded by Trustee R. Campbell and
CARRIED.
b. Election of Planning and Priorities Advisory Committee Chair for 2018
Acting-Chair Tisdale called for nominations for the position of Planning and Priorities Advisory
Committee Chair for 2018.
A motion to close nominations was moved by Trustee J. Bennett, seconded by Trustee J. Skinner
and CARRIED.
Trustees Goodall, Tisdale, McKinnon and Todd were nominated. Trustees Goodall and Todd
declared their acceptance of the nominations. The nominees spoke to their nomin ations in random
order. Following two secret ballots and the drawing of numbered cubes, Trustee Goodall was
elected Planning and Priorities Advisory Committee Chair.
A motion to destroy the record for the election of the Chair of the Planning and Priorities Advisory
Committee was moved by Trustee P. Schuyler, seconded by Trustee R. Campbell and CARRIED.
8. OFFICERS OF THE BOARD
Director Elliott presented the report to appoint by name the Officers of the Board who shall be the
Director of Education, and the Board Treasurer, both of whom, along with the Chair and Vice-Chair of
the Board, shall have signing authority on behalf of the Board for the period 2017 December 01 to
2018 November 30, in accordance with Board Bylaws-Election of Chair and Vice-Chair, section 6.9.
The following recommendation was moved by Trustee Schuyler, seconded by Trustee Campbell and
CARRIED:
That the following persons be appointed signing officers on behalf of the Board for
the period 2017 December 01 to 2018 November 30:
Matt Reid, Chair of the Board
Arlene Morell, Vice-Chair of the Board
Laura Elliott, Director of Education and Secretary
Jeff Pratt, Associate Director and Treasurer
2017 December 1…3
9. ADJOURNMENT
The meeting adjourned at 6:12 p.m. on motion of Trustee P. Schuyler seconded by Trustee R.
Campbell and CARRIED.
Confirmed:
Chairperson
SUMMARY OF APPROVED RECOMMENDATIONS OF 2017 DECEMBER 1:
That the following persons be appointed signing officers on behalf of the Board for
the period 2017 December 01 to 2018 November 30:
Matt Reid, Chair of the Board
Arlene Morell, Vice-Chair of the Board
Laura Elliott, Director of Education and Secretary
Jeff Pratt, Associate Director and Treasurer
We build each student’s tomorrow, every day
Date of Meeting: 2017 Dec 01
Item #: 7.0
REPORT TO:
☐ Administrative Council ☐ Program and School Services Advisory Committee
☐ Policy Working Committee ☐ Planning and Priorities Advisory Committee
☒ Board ☐ Other:
☒ PUBLIC ☐ IN-CAMERA
TITLE OF REPORT: OFFICERS OF THE BOARD
PRESENTED BY: Jeff Pratt, Associate Director and Treasurer
Organizational Support Services
PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice
Recommendation(s): That the following persons be appointed signing officers on behalf of the Board for
the period 2017 December 01 to 2018 November 30:
, Chair of the Board
, Vice-Chair of the Board
Laura Elliott, Director of Education and Secretary
Jeff Pratt, Associate Director and Treasurer
Purpose: To appoint by name the Officers of the Board who shall be the Director of Education,
and Treasurer, both of whom, along with the Chair and Vice-Chair, shall have
signing authority on behalf of the Board for the period 2017 December 01 to 2018
November 30.
Content: In accordance with the Thames Valley District School Board Bylaws, Election of the
Chair and Vice-Chair (6.9), as follows:
The Board, by resolution, shall appoint by name the Officers of the Board who shall be the
Board Chair and Vice-Chair; Director of Education; and Associate Director and Treasurer,
Organizational Support Services.
Cost/Savings:
Timeline:
Communications:
Appendices:
Form Revised 2017 November 8
Relation to Commitments:
☒Putting students first ☐ Actively engaging our students, staff, families and communities
☒Recognizing and encouraging leadership in all its forms ☐ Being inclusive, fair and equitable
☐Ensuring safe, positive learning and working environments ☐ Inspiring new ideas and promoting innovation
☒Taking responsibility for the students and resources entrusted to our care