11/27/1998 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,1998 OCTOBER 27
The Board meets in regular session on the above date in the Board Room at the
EducationCentre, meetinginCommitteeofthe Whole,incamera at5:00p.m.,followed
by a public session at 7:00 p.m.
CENTRAL SENIOR P.S.CHOIR, "CRAZY EIGHTS",WOODSTOCK
INTRODUCTION OF STUDENT COUNCIL PRESIDENTS/PRIME MINISTERS
OFFICIAL RECORD
We regret to record the death of Cassandra Froesse,a 16-year old student from
Glencoe District S.S., on 1998 September 20.Cassandra will be missed by allwho
knew her.
We regret to record the death of Lance Dalkin,a 13-year old student from North
Meadows P.S.,on 1998 October 14.Lance will be missed by all who knew him.
Weregret torecordthe death of Gayle Johnson, a teacher atSirGeorge Ross S.S. on
1998 October 17. Gayle will be missed by allwho knew her.
88-A.Conflicts of Interest.
COMMITTEE OF THE WHOLE
The Board moves into Committee ofthe Whole in camera,at 5:00 p.m. on motionof
and
The Committee rises to report.
The Board resumes.
88-B.Report of the Committee of the Whole,1998 October 27
The report is received and the recommendation(s)are adopted on motionof
and
88-C.Report of the Committee of the Whole,1998 October 13
(Copies to Members,1998 October 23)
The report is received and the recommendation(s)are adopted on motion of
and
CONFIRMATION OF MINUTES
89-A. The minutes of the Regular Board meeting, 1998 September 22,are
approved on motion of and
(Copies to Members,1998 October 23)
89-B. The minutes ofthe Special Board meeting,1998 October 06,are approved
on motion of and
(Copies to Members,1998 October 23)
89-C. The minutes ofthe Boardmeeting,1998 October 13,are approved on motion
of and
(Copies to Members,1998 October 23)
REPORTS FROM THE ADMINISTRATION
Director's Branch
90-A.Director's Announcements
The report is received on motion of and
Corporate Planning and Communication Services
91-A.Establishment of Elementary School Area Accommodation Study Committees
for the School Year 1998-99
(Copies to Members,1998 October 23)
The report is received and the recommendation(s)are adopted on motionof
and
Business Sen/ices
92-A.1997 Audited Financial Statements
(Copies to Members,1998 October 23)
The report is received on motion of and
92-8.Update on Long-Term Debt and Ministry Assistance
The report is received and the recommendation(s)are adopted on motion of
and
92-C.1998 Stub Year Audit Process
The report is received and the recommendations are adopted on motionof
and
Operations Services
7:05 p.m. 93-A.Student Administrative System
(Copies to Members,1998 October 23}
The report is received and the recommendation(s)are adopted on motionof
and
Program Services
94-A.Update on Secondary Schools Reform
(Copies to Members,1998 October 23)
The report is received on motion of and
94-B.Update on Classroom Learning
(Copies to Members,1998 October 23)
The report Is received on motion of and
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
95-A.Peters and Jaffe move:
That the Board collaborate with the London District Catholic School Board in
the planning and utilization of school accommodation for our students,our
future.
Approved on motion of and
REPORTS OF COMMITTEES
96-A. Report of the Sixth Meeting of the Special Education Advisory Committee,
1998 October 06, J.Bennett,Chairperson
(Copies to Members,1998 October 23)
The report is received on motion of and
96-B. Ad Hoc Committee Protocol for Trustees,1998 October 13
C.Nurse,Chairperson
(Copies to Members,1998 October 23)
The report is received and the recommendations are adopted on motion of
and
ADDITIONAL BUSINESS
97-A.Chairperson Wice,in accordance with the Board Bylaw 8.2, effective 1998
October 14,has appointed Trustee J.Bennett to replace Trustee P.Jaffe on
the Policy Working Committee.
Received on motion of and
COMMUNICATION
98-A.Received on 1998 September 25 from R.J.E.Lussier,Director of Education
and J.Macri,Chairperson from Windsor-Essex Catholic District School
Board requesting support and to petition the Minister of Education and
Training to request a two year delay from the present deadline of 1998
December 31 forthe determination of a Board's surplus space in exchange
for future funding for new pupil places.
on motion of and
98-B.Received on 1998 September 09 from Jeff A.Malpass,City Clerk, The
Corporation ofthe Cityof London requesting that, on the recommendation
of the Commissioner of Environmental Services & City Engineer,the
Thames Valley District School and the London Middlesex Catholic School
Board consider adopting and administeringthe London Parent Safety Patrol
Program,with the continued support of the Environmental Services
Department of the Cityof London in an advisory capacity.
on motion of and
98-C.Received on 1998 October 05 from Veronica Lacey, Deputy Minister,
Ministryof Education and Training advising that funding for transportation
for the 1998-99 school year will be increased by 3.7%. This will bring the
total amount allocated for transportation to an estimated $574 million.The
3.7%increase In funding includes provision for the five additional
instructional days.
Received on motion of and
98-D.Received on 1998 October01 from The Honourable Colin Kenny,The
Senate of Canada,requesting an officialendorsement ietterfor Bill S-13.an
act to incorporate and to establish an industry levy to provide for the
Canadian Anti-Smoking Youth Foundation, and letters indicating your
support for S-13 to MPs and Ministers.
on motion of and
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
ADJOURNMENT
The meeting adjourns at p.m. on motion of and
CONFIRMED:
Chairperson
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,1998 OCTOBER 27
The Board meets in regular session on the above date in the Board Room at the
Education Centre, meeting inCommittee ofthe Whole,in camera at 5:00 p.m.,followed
bya public session at 7:00 p.m. The following are in attendance:
H.Wice,Chairperson C.Nurse D.Stewart (-11:09)
P. Smith (+7:25)W.Brock R.Vaughan (+7:00,-7:35,+8:15)
S.-Peters J.Hunter (+7:00)G. Hart (+5:08,-10:10,+!0:15)
P.Schuyler J.Bennett M.Metras (-10:40)
also:
J. Laughlln J.Thorpe S.Killip
P. Askey P.Mennill N.Luo
S.Westaway R.Trahan J.Couckuyt
P.Qryseels J.Empringham L.Hutchison
B. Bryce R. Murray H.Mick
B.Greene L.Peck R.Menzies
C. Murphy J.McKenzie S.Christie
A.White B.Beatty A. Hogg
G.Jazey G.Owens E. Nelligan
Absent:P.Jaffe
CENTRAL SENIOR P.S.CHOIR,"CRAZY EIGHTS",WOODSTOCK
The appreciation of the Board is extended to the students of Centra!Senior P.S.
Woodstock, "CrazyEights"jazz group,conductor and accompanist Susan Davies and
Maria Groenewegen, forleading inthe singing of"0 Canada" and bringing musical
presentations.
INTRODUCTION OF STUDENT COUNCIL PRESIDENTS/PRIME MINISTERS
The following Student Council Presidents/Prime Ministers from secondary schools
throughout the Districtare introduced, and each studentdescribes a special feature of
theirschool. The Chairperson and Director encourage the students to share their ideas
and discuss Issues of interest and concern.
Student
Cindy Chan
Arielie Zomer
Sandra Moreash
Noel Harrison
Brad Nicpon
Greg Higgs
Jennifer Burdlck
Kelly Hill
Krista Moore
Mike Darling
Zach Moir
Omar Rahaman
Stewart Harrison
School
Saunders S.S.
Westminster S.S.
G.A.Wheable Centre
Arthur Voaden S.S.
Strathroy Collegiate
Central S.S.
Oakridge S.S.
Banting S.S.
South S.S.
Ingersoll Collegiate
Prime Minister/President
President
President
President
President
President
President
Student Trustee
Social Director
President
Prime Minister
President
President
Prime Minister
1998 October 27...230
OFFICIAL RECORD
We regret to recordthe death of Cassandra Froesse,a 16-year old student from
Glencoe DistrictHigh School,on 1998 September 20.
We regret to record the death of iance Dalkin,a 13-year old student from North
Meadows Elementary School,on 1998 October 14.
Weregretto recordthe death of Gayle Johnson, a teacher atSirGeorge Ross S.S., on
1998 October 17.
88-A.No conflicts of interest are declared.
COMMITTEE OF THE WHOLE
The Board moves into Committee of the Whole In camera,at 5:00 p.m. on motion of
Brock and Metras.
The Committee rises to report.
The Board resumes.
88-B.Report of the Committee of the Whole,1998 October 27
Report:
1.No conflicts of Interest were declared.
2. The Committee met In-camera from 5:00 p.m. to 5:30 p.m. and discussed
confidential property,personnel,and negotiable matters.
Recommendations:
1.That the resignation to retirement forthe following teachers be accepted under
the mutual consent clause,effective date as indicated:
Name Retirement Date
Jim Freure (S.S.)1999 January 31
Joseph Metron (S.S.)1998 November 20
Richard Quayle (S.S.)1999 January 31
Brian Rickard (S.S.)1998 November 30
1998 October 27...231
2.That the resignation for the following teachers be accepted under the mutual
consent clause,effective date as indicated:
Name
John Collins (P-S.)
Valerie Fulford (P.S.)
David Pexman (S.S.)
Resignation Date
1998 August 31
1998 October 31
1998 October 31
3.
4.
That the agreement of purchase and sale of the former Middlesex County Board,
Education Centre,for $550 000. be accepted.
That the net proceeds of the sale be transferred to "Reserve Funds -New Pupil
Places"as required under Regulation 446/98.
P.SMITH,
Chairperson
The report is received and the recommendations are adopted on motion of Brock and
Stewart.
Trustee Vaughan Is absent during voting.
88-C.Report of the Committee of the Whole 1998 October 13
Members Administration and Others
H.Wice,Chairperson J.Laughlin
P.Smith P.Askey
P.Jaffe (+7:00)8.Westaway
R.Vaughan P.Gryseels
C.Nurse B.Bryce
G. Hart (+5:05)C. Murphy
J.Hunter A.White
J.Bennett (+5:05)R.Trahan
S.Peters J.Thorpe
W.Brock
Regrets:M.Metras,P.Schulyer
Absent:0.Stewart
Reports:
I.No conflicts of Interest were declared.
R. Murray
-G.Treble
G.Jazey
L Peck
J.McKenzie
J.Mclntyre
S.Christie
A. Hogg
E.Nelllgan
2. The Committee met in camera from 5:00 p.m. to 5:30 p.m. and discussed
confidential negotiable,property,and other matters.
1998 October 27...232
3. The Committee met in public session from 7:00 p.m. to 10:20 p.m.
4. John Stewart,PhiDeltaKappa:The London Chapterpresented a proposalfor
a community forum todiscussthe purposes of publicly fundededucation,how
effectivethe schools are inachievingthose purposes, and changes needed to
attain excellence in achieving those purposes.
The proposed date for this forum is October 1999.Co-sponsorship withthe
Public Education Rights Coalition has been obtained and it is intended to
approach the local associations of home and school and school councils. In
order to emphasize the open nature ofthe activity,localschool districts will not
be requested to sponsor this event. Informationon the structure of a Steering
Committee and Local Committee was provided.
Following the forum, a paper summarizing the "sense of the meeting"will be
prepared and a copy ofthe finalreport will be forwarded to each participant, the
localdirectors ofeducation, the Ministry of Education and Training,and others
where appropriate.
The London Chapter of Phi Delta Kappa is requesting endorsement of this
community forum by the Board,the London District Catholic School Board,
Fanshawe College and the University of Western Ontario,
(see recommendation 1}
5. The Administration provided an update of the revised budget timelines.It is
anticipated that after receipt of the Ministry's detailed budget information and
diskette,itwilltake approximately ten working days to complete the calculations
for presentation of the 1998-99 final budget recommendations to Trustees.
Trustees were requested to reserve the following tentative dates:
1998 November 03 Special Board
-1998 November 10 Committee of the Whole
-1998 November 17 Special Committee of the Whole
1998 November 24 Regular Board - final approval
Chairperson Wlce advised that a Budget Advisory Committee is being
established to assist withthe budget process.
6. The report ofthe Policy Working Committee was presented.The following draft
policies were reviewed and amended.The procedures to implement the
policies were provided for information.
1998 October 27...233
-Community Use of Buildings,Facilities and Equipment(Rentaland Lease
Agreements)
- Use of Courier Service by Outside Groups
- Advertisingin Schools
An amendment to the policy on CommunityUse of Buildings,Facilities and
Equipment (Rental and Lease Agreements),deleting the paragraph allowing a
rental agreement to includethe legal applicationfor a permitauthorizingthe
consumption of alcohol, was supported.
(see recommendations 2,3 and 4)
Updates on draft policies, Attendance/Safe Arrival of Students,and Safe
Schools were presented and follow up will be provided at future Committee
meetings.
The Administration introduced a draft Medical/Health Support for Students
policy and procedure. Background information and theconsultation process to
date was provided.Suggested amendments were reviewed and a revised
policy and procedures will be submitted at a future meeting.
A writing team,comprised of Trustees Nurse, Vaughan, and Peters,will present
a draft policyon Pupil Representation on Boards at the October 13 Committee
meeting. Adraftpolicyon Secondary School Registrationof Students Age21
or Over will be introduced by the Administration at a subsequent committee
meeting.
The Committee discussed meeting dates and committee membership.A
motionto referthe recommendation regardingcommitteemembership back to
the PolicyWorking Committeeforfurther reviewwas supported,
(see recommendation 5)
7. A brief update by the Chairperson of the Ad Hoc Committee on Protocolfor
Trustees was received.The committee will submit three recommendations for
the Board's consideration on 1998 October 27.
8. The Administration reported that meetings have been held withthe media to
clarify issues onSchoolAccommodationand to assist ina better understanding
ofthis issue, and the London Free Press agreed to publisha Leading Edge
article. The Administration will be preparing Fact Sheets on School
Accommodation highlighting common concerns using a question and answer
format.The Fact Sheets will be distributed to trustees,school administrators.
Home and School Associations and School Councils.
9. The Director'sAnnual Report for 1998,consisting oftwo sections:Updates on
Department Issues 1998,and Attainment of the Vision 1999-2000, was
received.
1998 October 27...234
in February 1998,the Administration presented the Boardwithan overvievy of
fifty-five initiatives that needed tobe addressed as partofthe transitionfrom the
fourforming boards tothe newdistrict school board. Since that time,significant
work has been accomplished and a great deal of new information has been
received from the Ministry of Education and Training with regard to the
government's reformagenda. The following updates were presented:
Business Services
Centralization of Business Services .-
-completed August 1998
Development ofan Integrated Facilities Services Model
- Board approved 1998 September 08
-implementation Fall 1998
Renewal of Service Contracts (e.g.Transportation,Cafeteria)
- food services Board approved June 1998
-Transportation contracts extended for school
Stub Year Funding
- Budget $302 401 905 approved 1998 March 10
Review of all Non-Instructional/Leased Facilities
- Board approved recommendations 1998 May 12 and June 23
Distribution of Assets and Liabilities with District 58
-approved transfer of assets and liabilities 1998 June 23
Review of Continuing Education Centres
'work review continues with the Continuing Education working group
Provincial Funding Formula for September 1998
- Funding Model diskette not released as of 1998 September.25
-require 10 working days to prepare revenue budget
Coordination of Planning Functions across all Departinents (Operational f
Planning vs.Strategic Planning)
- responsibilityof Corporate Planning and Communications
Integration of Human Resources and Payroll Functions
- transition team continuing to proceed on schedule
Revision to the Student Transportation Policy
- policy is under development
- existing policies remain in effect
- report to Board Fall 1999
Corporate Planning and Communication Services
Connecting all schools and Worksites via E-Mail,Intranet and Internet with
access to the Vax system
Allocation and Assignments in Information Technology Services
- job descriptions verified
-staff migrated to new organizational model
-three positions have yet to be filled
r
1996 October 27...235
Corporate Planning and Communication Services (continued)
Role of School Councils/Parent Groups
•Outcome Based Project Team meeting since June 1998
- report to EIC completed
- committee compilinglistingof"best practices"
Community Involvement and Participation
- draft policy to be developed after February 1999
- training day for Sciiool Council 1998 September 19
- policy on Student Trustee to be developed
Development of Board Mission and Belief Statements
- Missionand Beliefs Statement approved 1998 April 28
- logo and motto approved 1998 June 09
Coordination of Staff Development Initiatives to Support Program and
Corporate Needs
-Central Office budget lines consolidated
-coordinated calendar for all staff activities October 1998
Migration to Common Administrative Operating Systems and Software
-preferred administrative software identified and migration is underway
Converting and Testing Computer Software and Hardware to Ensure
Systems will be Year 2000 Compliant
-System committee established to coordinate Year 2000 initiatives
-plan established to ensure compliance
- significantwork remains to be done for all areas
Governance
Governance Model (Reference The Road Ahead II)
- Mission and Belief Statements developed and approyed
-Governance process currently under review
Code of Conduct for Trustees
•approved 1998 February 24
Protocols for Trustees
-approved 1998 February 24
- final report to Board 1998 October 27
Policy Development and Review Procedures
-committee established and staff continuing to develop procedures
Development and Collective Agreement and Budget Procedures
- Negotiation Advisory Committee established
-Budget Advisory Committee to be established
Human Resource Services
Composition of Board Collective Bargaining Teams
-Negotiations Advisory Committee established
1998 October 27...236
Human Resource Services (continued)
Establishment of Non-Teacher Bargaining Units as per Bill 136 .
-agreement reached withCURE
-subject to approvai of OSSTF for Clerical/EA Group
-subject to approval of OLRB
Harmonization of Collective Agreements
- Interim Secondary Letter of Agreement 1998/99 ratified
•elementary bargaining in progress
- CUPE negotiations will commence InNovember 1998
Establishing Rrst Contracts with PrlncipalsA^ce Principals
- harmonized salary grids in effect September 1998
'terms and conditions virtually completed
-benefits will be completed after teacher bargaining
Harmonization of Employee Benefit Packages
-benefits sub-committees created for teaching groups
-feasibility of interim marketing being explored..
Reorganization of Elementary/Secondary Schools
-completed Spring 1998
•secondary revised due to interim secondary agreement
- PAR restructuring for September 1999
Job Evaluation Review
-J/E completed for Superintendents and partially for managers
-Report to Board June 1998
Pay Equity
-Pay Equity for former Oxford being followed
-data being gathered on status of various plans
Resolutions of Disputes Re:Transfer of Employees
-transfer of employees to District #58 completed effective 1998 August 31
- 2 disputes resolved
Development of Promotional Practices and Procedures
- Interim Procedures endorsed by Board 1998 January 27
-process to develop permanent process Fall 1998
Centralization of Human Resource Sen/ices
•Centralization process completed in mid-August
-specific assignments and replacements now in process
Transfer of all Human Resource Data to Common System
-personnel and electronic data moved August/September 1998
- convert Oxfordand Elginpayrollto IPPS January 1999
-convert Middlesex payroll by January 2000 or sooner
1998 October 27...237
Operations Services
Teacher Staffingfor September 1998
-completed
1998-99 School Year Calendar
'completed and approved by Board 1998 April 14
School Effectiveness/Improvement
-completed by 1998 Ma/31,Implementation 1998 September 01
Furniture and Equipment for3 School Renovation Projects
-completed
- Board approval of 1998 March 24
Attendance Areas
-completed under Accommodation Policy
Funding Allocation for School-based budgets
-completed
-Principal recommendations adopted,preliminary budgets allocated
Student Administration
- to be completed prior io December 1998
Program Services
Student Programs Relating to Equity of Access
-current program services delivery summarized for Board 1998 February 10
Junior Kindergarten Training 1998 Resources 1999
- JK classes,furniture and equipment in place
• training and resources September 1998 -June 1999
French immersion
-service informer Oxford requires exploration 1998 December 31
Core French (Grade/Time Allocation)Focus on Curriculum Resources and
Training
-change in Core services 4-8 consistent
- new curricula and resources required September 1998 -June 1999
Self Contained Special Education
- fuiireview required to submit report to Ministry 1999 May 15
-process in place through SEAC and Board
Summer School Program Revise Re:Elem/ESL &DH 1998-99
-status quo 1998
-discussion re:alternatives 1998 September 30 -December 30
Services for Students Relating to Equity of Access
-Attendance Counsellors
- Psychological Services
-Social Workers
-Speech &Language
- review process continues
1998 October 27...238
Program Services (continued)
-ESL/NSL
-completed
Review of Environmental Services
- environmental education centres access completed
- awaiting budget process prior to program changes
Review of Media Sen/Ices
- Board approved consolidation 1998 May26
Program DepartmentStaff Allocation and Deployment
- many changes are complete
-areas continue to evolve
- draft organizational chart implemented
Athletics
- actionteams elementary/secondary working through areas of difficulty
- plans complete for September 1998 -June 1999
-Secondary Steering Committee inplace
(see recommendation 6)
The second section of the presentation,Attainment of the Vision 1999-2000,
providedan overviewofthree significantInitiatives to guide the system in 1999
and 2000.Input has beenreceived from internal andexternalstakeholdersand
was presented to the Boardforcomment,reflection and refinement.A final
version ofthis document is expected to be presented to the system In January
1999.The statement of direction is Intended to build a firm foundation for student
success,accountability,and the long-term vitalityof the system.
Anoverviewofthe Board priorities based on the Mission and BeliefStatements
was provided.These statements serve as a synopsis of what the Boardvalues,
but a Vision Statement would linkthe three together and guide the planning.
The Administrationbelieves the statement,"Acaring educational community
committed to learning",defines who we are as an organization.
The following three major areas of focus have been identified to guide the
Board's direction over the next three years:Learning Initiatives, School
ImprovementInitiatives,and Leadership Initiatives.If these three initiatives are
supported byallstakeholders and implementedina consistent manner overthe
nextthree years, the system will have been transformed and the vision will be
attained,which ensures the Board as a caring educational community
committed to learning.
Trustees received a copy ofthe VisionDocument -Administrator's Feedback,
to be completed and returnedto the Director's assistant by30 October 1998.
(see recommendation 7)
A
1998 October 27...239
10. The Chairs' Committee presented a report on trustee liaison. The Chairs'
Committee met on several occasions to discuss requests from outside
organizationsforrepresentation orliaisonappointments oftrustees. Inmaking
the recommendations, considerationwas giventothe value the representative
could bringto the outside organization,and what value the participation could
bringtothe Board.Recognition was also giventothe reductioninthe number
of trustees to represent the large district and the impending recommendations
from the Protocol Committee on the liaison of trustees with communities.The
value of recommending a staff or community representative appointment on
behalf of the Board was also considered.
If the listisapproved in principle at Committeeofthe Whole,1998 October 13,
trustees will be requested to express their interest in volunteering for the
assignments so that recommendations for appointment can accompanythis
report to the Board at the meeting on 1998 October 27.
(see recommendation 8 and 9)
Note:
Atrustee liaisonisbeing recommended forappointmenttothe Alliance ofHome
and School Associations. Inrespect ofthe significantvalue of our individual
Home and School Associations and Councils,we suggest that while a formal
trustee appointment toeach groupisnotpossible,weencourage the Councils
to keep idl trustees informed of their meetings and activities so that trustees
may attend when their schedule allows.Notices and newsletters can be
distributed through the Trustees'Office.
Recommendations:
1. That the Board endorse the proposed community forunron the purposes,
effectiveness and changes needed in publicly funded education, to be
conducted by Phi DeltaKappa:LondonChapter inOctober 1999.
2. That the policy on Community Use of Buildings,Facilities and Equipment
(Rental and Lease Agreements)be approved.
3. Thatthe policy onUseof Courier Sen^icebyOutsideGroups, as set outbelow
(see page 256)be approved.
4. Thatthe policy on Advertising inSchools,as set outbelow(see page 257)be
approved.
1998 October 27...240
5. That the following recommendation be referred back to the Policy Working
Committee for further review:
'Thatthe membership ofthe Policy Working Committee beextendedto include
all trustees with voting privileges and a minimum ofthree trustees to meetthe
requirements of a quorum."
6. That the updates on DepartmentalIssues, be received.
7. That the "Attainmentofthe Vision"concepts be approved In principle.
8. That trustees be appointed to represent the Board with the following
organizations:
-Western Fair Association Phillip Schuyler
-Museum School Pat Smith
-Association of Student Governments (pending)Peter Jaffe
9; Thatthe Administrationconsider appointingstaff representatives tothe following
organizations:
-Children's Safety Village
-London Council for Adult Education
-Child.Care Advisory Committee (2) - City of London
-Community Safety &Crime Prevention Advisory Committee - Cityof London
H.WICE.
Chairperson
The report is received and recommendations 1,3,4,5,6,7,8 and 9 are adopted on
motion of Brock and Bennett.
Amotion by Brock and Bennett to refer recommendation 2 back to the Policy Working i
Committee for further consideration is adopted.
Tnjstee Vaughan is absent during voting.
CONFIRMATION OF MINUTES
89-A.The miriutes of the Regular Board meeting,1998 September 22,are
approved on motion of Brock and Hart.
89>B.The minutes ofthe Special Board meeting,1998 October 08,are approved
on motion of Brock and Hart.
89-C.The minutes ofthe Board meeting,1998 October 13,are approved on motion
of Brock and Hart.
/
(
V
1998 October 27...241
REPORTS FROM THE ADMINISTRATION
Director's Branch
90-A.Director's Announcements
DirectorJ.Laughlin announces tliat GilOwens, Planning Officer,has been
invited to lead a provincial sub committee on Pupil Accommodation with
OPSBA.Brian Greene,Superintendent of Business Services has been
invited to serve as a member of a Provincial Sub-Committee on Funding for
Special Education.
The Director comments onthe pending release ofthe resultsfromthe Grade
3 assessment by the Education Qualityand AccountabilityOffice (EQAO).
The assessment was conducted with grade 3 students inMay 1998.Inmid
October,schools received copies of the Individual Student Report for
distribution to the parent/guardian of each child participating in the
assessment.On 1998 October 30,EQAO will release the provincial report
which deals mainlywith grkde 3 assessment.Also contained In this report,
are the large scale assessments,such as any national or international
assessments that have been released in the past year and the grade 9
sample assessment inreadingand writing.The resultsfor allschool districts
will be contained in the provincial report.During November, schools will
examine and prepare a summary of results to distributeto parents of the
grade 4 students and School Councils. Between Novemberand February
1999,principalsand teachers will consult with School Councils and other
interested parents, to develop an Action Plan based on the assessment
results and other relevant school information.
P. Askey, Superintendent of Corporate Planning and. Communications,
reportsthatthe Ministry ofEducationand Training (MET)requiresallBoards
to re-submittheir proposal to provide connectivity throughout the Thames
Valley region,and have held back $4.6 million ofthe $11.6 million the MET
approved inthe fall of 1998. The Wide Area Connectivity plan has been
preparedin consultation with the separate schoolboardandthe public and
separate French Language Boards. The Administration will be issuing
Requests for Proposals to vendors within the next week with project
implementationbeginning eariy in 1999.
The report is received on motionofSmith and Stewart.
Trustee Vaughan is absent during voting.
1998 October 27...242
Amotion by Smitii and Bennett that the previously approved Business Pian on Wide-
area Connectivity be resubmitted tothe Ministry of Education and Training andthat in
consultation with Coterminous and Contiguous Boards,a RequestforProposal (RFP)
be issued,Is adopted.
Trustee Vaughan is absent during.votlng.
Corporate Planning and Communication Services
91-A.Establishment of Eiementary Schooi Area Accommodation Study
Committees for the School Year 1998-99
Recommendations:
1.That consistent withthe School Accommodation and FacilityOrganization
•••'Policy and Procedures, the foliowing Elementary School Area
Accommodation StudyCommitteesbeestablished toreporttheirrespective
recommendations to the Board no later than 1999 March 01:
a)Ingersoll Elementary SchoolAreaAccommodation Study Committee
to reviewthe elementary configuration of schools witha viewto the
establishment ofa JKto Grade 8 delivery model,wherever possible;
b)Woodstock Elementary School Area Accommodation Study
Committeeto reviewthe elementary configuration ofschools witha
viewto addressing program equityand the establishment ofa JK to
grade 8 delivery model,wherever possible;
c) South St. Thomas Elementary SchoolArea Accommodation Study
Committee to examine the feasibilityofreturningJK and SK students
to their home schools.
2.That in consultation with the residents from the area defined by
subdivisions #34T-96501 (Wellington Road/Old Edgeware/Hwy.3),#34T-
96502 (Bostwicic Line/Old Edgeware)and 34T-96503 (Bostwick
LIneAIVellington Road)that a communityreviewofthe designated school
be undertaken with a view to accommodating the students at a closer
school.
1998 October 27...243
Report:
At the Board meeting of 1998 September22, a School Accommodation
Policy was approved which,in part,statedthat "facility planning at the
school, area and district level will provide opportunities for community
input."The goal ofthe policy and accompanying procedures istoensure
an ongoing coordination and annual review ofthe District's accommodation
needs to ensure that the needs of students are metwithinthe context ofthe
overall financial and long-termoperation ofthe Board.
Atthe Board meeting of 1998 October 06,the following was approved:
That consistent with the School Accommodation and Facility
Organizational Policy and Procedures,the Senior Administration
present a report on 1998 October 27,recommending the
establishment of one or more Elementary School Area
Accommodation Study Committeesthat will be responsiblefor
reporting recommendations to the Board not later than 1999
March 01,and to providean opportunityforpublic input."
The aim of the Area Study Committee process is to provide a forum to
review information impacting the futureoperationofthe schools identified
in the study and to identify specific needs related to the school and
students.The committee"shalllistappropriate alternates onsuch matters
as realignment ofboundaries,program changes,repairstothe educational
facility,additions to facilities anduse as a holding school.An alternative
may be the closure of a school."
The Administration has Identified potential areas ofstudyand prepared the
above recommendations based on the following principles:
student needs come first
students will have access to publiceducation facilities
JK-8is a preferredelementary organizationalstructure
neighbourhood/community schools are important
students need access to such areas as gym and library facilities
organizational configuration in a community should attempt to
minimize student relocation
participation injointventures is encouraged
recognition of provincial occupancy data
needs of adult learners should be considered
operating efficiencies need to be optimized
1998 October 27...244
Ingersoll andarea was reviewed during an accommodation studyprocess
undertaken bythe formerOxfordBoard inthe fall of 1997.This process
involved the community and Administration in a series of meetings to
"identify the unique characteristics and needs of Ingersoll and area
schools." The focus of the study was on potentialdevelopments in the
community and alternative organizational configurations which would
address the long-term development of Ingersoll.A number of
recommendations that would see the reconfiguration of the elementary
schools in Ingersoll were presented to the former Oxford Board. In
accordance with what was undertaken in the previous study,it is
recommended that a School Area Accommodation Study Committee be
established for the Ingersoll schools of Princess Elizabeth, Westfield,
Princess Anne, Harris Heights, and Victory Memorial, to review the
accommodation in the Ingersoll area and to report back its
recommendations tothe Board by 1999 March 01.The previous study on
organizational alternatives is referred to this Committee as a part of its
consideration arid ;eview.
A similar series of community meetings occurred inthe Woodstock area
duringthe periodof 1997 June toOctober. The reviewidentified a number
of issues as well as potential alternative accommodation directions. This
area is complex and the implementation of any modifications will impact
neariy allofthe elementary schools within Woodstock to some degree.It
is recommended that a School Area Study Accommodation Committee for
Eastdale,Southside,Chapel, Broadway, Oliver Stephens,Victoria,
Northdale, Central, Springbank, Hillcrest, and D. M.Sutheriand,be
established with a view to consider the previous study report, program
equity,the long-term accommodation and organizational configurationsfor
the Woodstock communityand to report its recommendations tothe Board
by 1999 March 01.
The JK/SK students in St.Thomas,south of Talbot Street,are presently
accommodated at the Early Childhood Education Centre.This facility
accommodates students from Elgin Court,Forest Park, Myrtle Street,and
Wellington Street Public Schools.The potential exists to reconfigure these
facilities as JK to grade 6 and return the JK/SK population to the home
communities.It is recommended that a South St.Thomas Elementary
School Area AccommodationStudy Committee be established to consider
this alternative and other modifications that would meet the long-term
accommodation needs of the pupils.
The placement students fromthe area ofLynhurst previously Identifiedand
currentlyunder development inthe northwest part ofSt.Thomas,has been
under question. Atthe present time, 7 pupils are transported south to Port
Stanley P. S. and a total of 9 anticipated for October 31.
V^.
1998 October 27...245
Future Direction -September 1999 and Beyond
The Board is not only a large and diverse board but also one that is very
dynamic.The establishment ofthe Policyand Procedures bythe Boardfor
considering some ofthe questions associated withschool accommodation
will providethe Boardthe opportunityto annually consideraccommodation
issues that are emerging, and to respond tothem withcommunityinputand
consultation.
Future studies will be considered as part ofthe ongoing planning process,
and will be identified forfuture consideration by the Board as a component
of the accommodation planning process.Atthe same time as the Study
Committees are unden/vay,the Administration will undertake a reviewofthe
programand service deliverymodelfor Adult Educationfora futurereport
to the Board.
The reportisreceived and the recommendations are adopted on motionofBrockand
Hunter.
Business Services
92-A.1997 Audited Financial Statement
1998 Stub Year Audit Process
Atthe end of the 1997 fiscal year (December 31),each of the four former
Boards of Education had their auditors complete the audited financial
statements and Ministry of Education and Training financial statements
package.
The excess of revenues over expenditures at the end of J 997 December 31
for each of the four former Boards automatically rollsforward into the stub
year forthe Thames Valley District SchoolBoard.In addition,the audited
financial statements then formthe basis forthe Thames ValleyDistrictSchool
Board's opening balance sheet.
The following is a summary ofthe revenues and expenditures forthe 1997
fiscal year.
Revenues
Expenditures
Excess of Revenues
Over Expenditures
London $302 443 272.$302 401 905.$41 367.
Oxford 94 807 496.93 770129.1 037 367.
Elgin 73 705 274.73 082 090.623 184.
Middlesex 72 459 931.69 347 655.3112 276.
$543 415 973.$538 601 779.$4 814194.
1998 October 27...246
An overview of tlie major revenue and expenditure variancesby Board is
provided.In many cases, the four former Boards acted In a fiscally
responsible manner in anticipation ofthe pending amalgamation..Vacant
positions were not automatically filled,but the process delayed,until
departments had time to assess theirneeds as part of restructuring.This
was a major contributlng.factor to the salary and benefits savings in 1997.
The Boardat Its meeting,1998 January 06,appointedthe firm of Deloitte &
Touche as auditors forthe Thames Valley District School Board.Deloitte &
Touche are responsible forthe audit ofthe stub year period,1998 January
01 to 1998 August 31,including the preparation of the audited financial
statements and Ministry ofEducationand Training financial package, as well
as reporting to the Board.
Aspartofthatprocess, the excess ofrevenues overexpenditures from 1997,
'plus any savings generated during the stub year period,will be brought
forward to the Board as part of a financial report. Itis anticipated that the
total balance carried fonvard at the end ofthe stub year could be moved into
resen/e funds which could be used for pupil accommodation and growth in
the future or other major initiativesof the Board.
Forthe new fiscal year,1998 September 01 to 1999 August 31,the Board
has consolidated the four former financial accounting systems to one new
financial system.Inaddition,we have introduceda new code of accounts
based on the Student-Focused FundingModel.Adetalied budget document
will be available to trustees as part of the final budget approval process.
Subsequent to budget approval, monthly financial statements and analysis
will be brought fonvard to the Board forinformation.
The report Is received on motion of Peters and Stewart.
92-B.Update on Long-Term Debt and Ministry Assistance
The Administration reports that the Ministryof Education and Training are
assuming all debts ofthe former Boards through the funding model. Grants
will be providedto Boards to offsetthe principle and interest lines. As data
Is received from the Ministry,the Administration will analyse and provide
updates of this information.
The report is received on motion of Smith and Hunter.
¥
1998 October 27...247
Operations
93-A.Student Administrative System
Recommendation:
That the SRB Product,Triilium be selected as the Student Administrative
System.
Report:
The Administration presented a brief overview of the selection process
followed for the Student Administrative System.Over the past 14 months,
the Selection Committee studied the systems from the five vendors who
responded to the Request for Proposal (RFP).Following demonstrations by
all five vendors,two were selected for further review. A comparison
summary of the functions provided by the two finalists,Trillium and Trevlac,
was provided.Ttie cost of this system is included in the transitional funds
approved by the Province.
The report is received and the recommendation is adopted on motion of Stewart and
Hart.
Amotion by Peters and Nurse that the recommendation be referred to the Committee
of the Whole 1998 November 10 to enable tnjstees more time to consider the report is
defeated.
Program Services
94*A.Update on Secondary School Reform
An update on Secondary School Reform initiatives is provided by the
Administration.
On 1998 August 18,19,20,the Ministryof Education and Training held an
information and feedback session concerning current developments inthe
preparation of Secondary School Reform (SSR) policy. The policy
document,Ontario Secondary Schools 1999 (OSS,99),which was expected
in August,will not be available untilNovember 30 or later. A newsletter,
prepared by Rebecca Menzies and Paul Mennili,provides the latest
information released by the Ministry at the information and feedback
session.
1998 October 27...248
Upon completion oftiie policy document (OSS 99),the Ministry has advised
that a training session will be provided for District School Board
representatives from across Ontario,and is expected tooccur during the
fall.TheBoard Reform ResourceSteering Committee will present inservice
sessions for SSR school-based teams after the Ministry training sessions,
as wellas forelementaryschool administrators,parents, and othergroups.
Thetiming andnatureofthese sessions will beshapedbythereleaseofthe
new Ministrypolicies.
The new curriculum will be broken into 15 areas based on 15 subject
disciplines.The second draft is now available on the internet
(httpy/www.enoreo.on.ca/ecoo/secondary.html).The format will be similar
tothe newelementary curriculum and revised working course menus will be
available on the Board website.
Asummary of some updated policy information was provided:
Streaming of Courses'
- Grade 9and 10 streams,"applied"and "academic",are tobe viewed
as ways of learning, not levels of difficulty.
- The Ministry will prepare informationfor Grade 8 students regarding
their selection of stream for 1999 September.
-"University"stream Grade 12 courses will be "at least as rigorous"as
current OAC courses.
Double Cohort Problem
- The Ministry is very aware of the wide-spread concerns about the
double cohort of graduates that is possible In June,2003.
- The Ministry has promised fundingto assist universities and colleges
with this problem.
- Itis anticipated that the double cohort will spread over a number of
years.
Literacy Test
Students will writethe literacy test duringtheir Grade 10 year.
-Tests will be based on expectations up to and including Grade 9
level.
- Literacy testing will be administered by EOAO who will train
teachers.
Mandatory Community Involvement
-Community Involvement willbe self-directed by the student.
-Students may serve their 40 hours ofcommunity involvement inthe
community,within the school, or withindividuals.
1998 October 27...249
PriorLearningAssessnnent and Recognition (PLAR)
- "Challenges"will begin inthe year 2001-2002.
- PLAR's will include both a written test and related lab
work/projects/portfolios.
Ontario Student Transcript
-Pull disclosureofGrade 11 and 12 courses begins forall students in
1999 regardless ofgraduation,program,ordate.
-All courses attemptedinGrades 11,12,and OAC will appear onthe
transcript regardless of"pass" or "fail".
- Students will be allowed to drop courses within the first 10
instructional daysofa semestered program without a notation onthe
transcript.
- Ifstudents dropa course uptomid-semester,the transcript reveals
a V for withdrawal from a course.
- Ifstudents dropa course aftermid-semester,the transcript reveals
a W plusthe percentage markattained at the time of.the course
drop.
Report Card
r-Anew provincial standard reportcardforGrade9 will be used inthe
year 1999-2000 and will contain both percentage marks and
achievement levels.
- District Boards will develop their own electronic formats.
AMemorandumfromthe Ministry of Educationand Trainingwas received
mid October 1998, regarding Grade 9 course descriptions for 1999
September.TheGrade9 course descriptions for implementation in 1999
Septemberwere enclosed. The purpose of the course descriptions isto
helpGrade8 studentsand theirparentsselectthe appropriate Grade9
courses for next September.Also enclosed with the package was an
appendix called,"Grade 9 Common Course Code List for September 1999
Implementation".Itwas noted the fifteen curriculum policy documents,
containing Grades 9/10 courses,will be finalized and distributed to the
schools by 1999 March.
A communications package outlining all of the changes in secondary
schools will be distributedto parents and students inNovember.
The Administration responds to questions forclarification.
The reportis received on motionofBrockand Hunter.
1998 October 27...250
94-B.Update on Learning Materials -Phase Two Provincial Funding
Tiie Board has received notice that the Ministry of Education and.Training
will provide $1 148 572.34to fundthe purchase of learning materialsfor
Phase 2 of this Initiative.The ordering will be completed intwo stages:
Stage One
Afewadditionaltextbooksapproved throughthe Ministry appeals process,
and approved kindergarten program materials (kits).
Stage Two
ApprovedScience and Technologytools and materials.
Schools have beeri Informed of their allotments and the rules around the
purchases.They now await the electronic order forms being sent on
diskette directly to them by the Ministry.In the meantime,schools may
access the softwareforreviewingthe available materials and placing orders
on the Ministry website at www.edu.gov.on.ca.
Doug Duff.Learning Supen/isor,received training on 1998 October 21 to
assist with the applicationofthe software for ordering at schools and for
makingthe Board's summary order.All orders must be placed through the
Board, to the Ministry,by 1998 November 2 for Stage One.it is expected
that schools will begin to receive materials after 1998 December 8.
The programservices department has providedthe Ministry Guidelinesfor
distribution of the allotted funds.Each school,however,will determine Its
priorities and may adjust accordingly.All grades should be treated as
equitably as possible.Ministry guidelines fordistributionof allocation are:
Kindergarten 6.2%
Science Materials &Textbooks 78.3%
Software 15.5%
Each school will receive a base allotment of $3 000.00,plus a per pupil
grant calculated fromthe September 30th enrolment.
The report is received on motion of Brock and Stewart.
Trustee Hart is absent during voting.
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
9S>A.Peters and Hunter move, "that the Board collaborate where appropriate with
the London DistrictCatholic School Board in the planning and utilization of
school accommodation for our students,our future."
Carried.
1998 October 27...251
REPORTS OF COMMITTEES
96-A.Report of the Sixth Meeting of the Special Education Advisory
Committee
1998 October 06
12:15 p.m.-2:20 p.m.
Members
J.Bennett,Chairperson
0.Nurse
0.Laine
H. Mezon (-1:50)
P.Gillis
S.Cowan
IVI.Tucker (-1:50)
N.Gooding
M.Crawford
L.Shainiine
R.Teichrob(-1:05)
E. Hager (+12:20)
P.Gallin
J.Worthington (-2:10)
Administration and Others
8.Westaway
B.Merifield
L.Silvert
J.Dorssers
P.Cornelius
W.Scott
Regrets:L.Stevenson,C.Hawthorne
Reports:
1.No conflicts of interest were declared.
2. The minutes ofthe 1998 September 15 meeting were reviewed.
3.Alison Morse, Easter Seals Society, advised that later this month Heather
Driver,Ministry of Education and Training,will be facilitating a workshop in
London regarding Improving the implementation of the Intensive Support
Amount (ISA)process.It was suggested that any member Interested in
participating inthe session contact Bob Merifield,ProgramServices who will
confirm the date.Suggestions and concerns for improving the implementation
process may be submittedto Bob Merifield.
Following a discussion pertainingto the Funding Model,itwas supported that
SEAC send a letter to the Ontario Public School Boards'Association (OPSBA),
containing specific solutions to address funding formula problems and
requesting that OPSBA forward the resolutions/recommendations tothe Ministry
ofEducationand Training.Aworking groupconsistingof Alison Morse,Cynthia
Nurse, Patty Gillis,Rhonda Teichrob and Joyce Bennett was established to
prepare the draftresolutionsforsubmission to OPSBA.
4. A discussion was held regarding the distributionofthe draftTransition Plan for
Pre-School Exceptional Students entitled,"Entering School: An Inclusive
Approach".Sandra Westaway,SuperintendentofProgramServices, isto follow
up to ensure that the draftdocumenthas been circulated to the appropriate
stakeholders (I.e.Principals,Speech Pathologists,etc.) fortheirinputby 1999
January.
1998 October 27...252
5. Bob Merifield,ProgramSupervisor,advised that an update ofthe locationand
student numbers for special education programs across the district is to be
provided at the meeting of November 03.
6. Colin Laine,Association forBrightChildren,advised that a meeting ofthe SEAC
Steering Committee was held on Thursday,1998 October 01 to provide input
intothe proposed special education parent survey being developed by Steve
Killip,Research and Evaluation. Copies ofthe WorkGroupMembershipwere
distributed and reviewed.
7.Chairperson Bennett provided background information regarding the SEAC
Transportation Sub Committee established by the former London Board of
Education to meet the transportation needs of special education students.A
Alison Morse, Jill Worthington and Holly Mezon agreed to participate in a
-meeting scheduled at the AboutownOfficeon 1998 Wednesday,October 26 to
discuss transportation issues.Duringa discussion period, itwas suggested that
as a-result of the amalgamation of the four boards,a broader view of,the
transportation services forspecial needs students should be considered.The
Administration is to take the matter under advisement.
8.In response to SEAC's suggestion,a working group was established to prepare
a Parent Transition Pamphlet based on the information contained in the draft
Transition Plan for Pre-School Exceptional Students document,"Entering
School: AnInclusiveApproach". The members ofthe workinggroup consisting
of LynnShainline, ColinLaine,MaryAnnTucker (or delegate)and Leba Silvert
agreed to meet during October to begin developing a generic pamphlet.
9. The procedures based on Regulation 181/98 outlining the process school
principals are to followforthe identification and placement of exceptional pupils
was distributed and discussed.The process for addressing exceptional and
remedial student needs and the role of the Program Development Team was
also discussed.Itwas emphasized that the parent/guardian continues to be an
Integral part of the IPRC process.
10.Nadyne Gooding,Tourette Syndrome Foundation of Canada,expressed
concem with the level of awareness related to the needs of special education
students within School Councils,Home and Schools,and Parent Associations.
The Importance of the inclusion of the special education component in the
development of a school Code of Conduct or the implementation of all Board
Policies and Procedures (i.e.,School Accommodation,Safe Schools,
Suspension)was emphasized.
\
1998 October 27...253
Trustee Cynthia Nurse,invited Associations to submit input into draft policies
and procedures (i.e.,Medical/Health Supportfor Students)available on the web
site www.tvdsb.on.ca. SEAC will be informedas other draft policies with a
speciai education component are introduced.A motion to establish a short-
term working committee to develop a broader communication strategy for the
Special Education Advisory Committee was supported.It was.suggested that
P.Askey,Corporate Planning and Communications,be contacted regarding
methods ofinteracting with School Councils,etc.
Associations were encouraged to make an individual submission to the
Education Improvement Commission's discussion paper:The Future Role of
School Councils.
11.The Committee met In Forum.
The reportis received on motionofBennett and Peters.
J.BENNETT,
Chairperson
96-B.Ad Hoc Committee on Protocol for Trustees
1998 October 13
6:15 p.m.-7:00 p.m.
Members Administration and Others
C.Nurse,Chairperson p.Jaffe (+6:30)P-Askey
J.Hunter r.Vaughan A.Hogg -
Reports:
1.No conflicts of interest were declared.
2. The issue of trustee linksto schools,communities, and Community Education
Centres was discussed.The Committee reaffirmed the decision reached at their
meeting on 1998 February 04: thattrustees represent theareas in which they
were elected (i.e.,Elgin,Middlesex,Oxford,First Nations and the City of
London).Itwas emphasizedthattrustees would continueto sen/e the interests
of students in the entire District School Board.
(see recommendations 1 and 2)
1998 October 27...254
3. The Committee discussed possible means of enhancing communications
betweenBoarddepartments and school communities.Anewsletter published
routinelythroughout the school year was supported.
(see recommendation3)
Recommendations:
1.Thattrustees represent the areas In which they were elected, and continueto
sen/e the needs ofthe students inthe Thames ValleyDistrictSchool Board.
2. That school principals and school-related organizations within the Board be
notified of the names, preferredcontact addresses, telephone numbers, fax
numbers,and e-mail addresses ofall trustees withthe expectation that they may
invite trustees to functions directly.
3. That a communication vehiclebe developed to enhance deliveryof information
to the Board's schools:the establishment of a Board to School Newsletter be
developed to accomplishthiscommunicationgoal.
C.NURSE
Chairperson
Thereportisreceivedand recommendations 2 and3 are adopted on motion ofNurse
and Schuyler.
A motion by Bennett and Brock that recommendation 1 be amended as follows,is
adopted:
That trustees represent the areas Inwhichtheywere elected, and continueto
serve the needs of the students inthe Thames ValleyDistrictSchool Board
and thatforthe purpose oftrustee liaison,schools inthe City of London be
dividedin three areas and London trustees be assigned to an area, and if
feasible,be rotated on a yearly basis.
A motion byVaughanand Nursethat recommendation 1 as amended, be referredto
London trustees for consideration and report to the Board, is adopted.
Trustee Metras is absent during voting.
ADDITIONAL BUSINESS
97-A.Chairperson Wice,inaccordance with the Board Bylaw 8.2,effective 1998
October14,has appointed TrusteeJ. Bennettto replaceTrustee P.Jaffeon
the PolicyWorkingCommittee.
Received on motion of Brock and Hart.
Trustee Metras is absent during voting.
r
\
1998 October 27...255
A motion to sit past 11:00 p.m. is adopted.
COMMUNICATION
98-A.•Received on 1998September 25from R.J.E.Lussier,Director ofEducation,
andJ.Macri,Chairperson,from Windsor-Essex Catiioiic District School
Board,a request to support,andto petition the Minister of Education and
Training for a two yeardelay from the present deadline of1998 December
31 forthe determinationofa Board's surplus space in exchange forfuture
fundingfornew pupilplaces.
Received on motion of Brock and Peters.
Trustee Metras Is absent during voting.
98-B.Received on 1998 October 05 from Veronica Lacey, Deputy Minister,
Ministry of Education arid Training,advising thatfunding fortransportation
forthe 1998-99 school year will be increasedby3.7%. This will bring the
total amount allocated for transportation toan estimated $574 million.The
3.7%increase in funding includes provision for the five additional
instructional days.
Received on motion of Brock and Hart.
Trustee Metras is absent during voting.
98-C.Received on 1998 October 01, from the Honourable Colin Kenny, The
Senate ofCanada, requestingan official endorsementletterfor Bill 8-13,an
act to incorporate and to establish an industry levylo provide for the
Canadian Anti-Smoking Youth Foundation,and letters indicating your
support for S-13 to MPsand Ministers.
Received on motion of Brock and Smith.
Trustee Metras is absent during voting.
ADJOURNMENT
The meeting adjourns at 11:15 p.m.on morfon of Smith and Hart.
W.
CONFIRMED:
Chairperson
1990 October 27...256
ITEM 88-C.
Thames Valley District School Board POLICY
Title USE OF BOARD'S COURIER PolicyNo.
SERVICE BY OUTSIDE GROUPS
Department CORPORATE PLANNING &Status APPROVED
COMMUNICATION SERVICES
Reference(s)Effective Date
School-related materials may be distributed through the Board's courier service.
RequeststousetheBoard'scourierservicesbyoutsidegroupsshallbe madethroughthe
Superintendent of Corporate Planning &Communication Sen/ices.
The Board's courier services may be made available to community service organizations
at a nominal charge.
Use ofthe Board's courierservices bycommercialenterprises shall notbe permitted.
TheSuperintendent ofCorporate Planningand Communication Services shall respond to
inquiriesfor use ofthe Board courier service.
Administered By CORPORATE PLANNING &Board
COMMUNICATION SERVICES Resolution/Date
Date of Last Amendment
"A
1998 October 27...257
ITEM 88-C.
Thames Valley District School Board POUCY
Title ADVERTISING IN SCHOOLS Policy No.
Department CORPORATE PLANNING &Status APPROVED
COMMUNICATION SERVICES
Refer0nce{s)Effective Date
Political,sectarian, or religious groups shall not be permitted to advertise on school
property or in school buildings without specialconsent ofthe Director of Education or
Superintendent ofCorporate Planning and Communication Services.Such requests shall
bemadein writing and include a sarnpleofthe notice tobe distributed.Consentshallbe
specific to postingsIn relation to location.
The Boardauthorizesthe school principals to determine which advertisements maybe
posted or distributed at their respective schools consistent with procedures developed by
the Directorof Education and Ministry Regulations and directives.
Administered By CORPORATE PLANNING &Board
COMMUNICATION SERVICES Resolution/Date
Date of Last Amendment