10/26/1999 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,1999 OCTOBER 26
The Board meets inregular session onthe above date inthe BoardRoomat the Education Centre, meeting
in Committee of the Whole, in camera at 5:00 p.m. on motion of and followed by a public
session at 7:00 p.m.
O'CANADA
OFFICIAL RECORD
94-A CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
95-A Minutesofthe RegularBoardmeeting]1999 September 28
<
95-B Minutes of the Board meeting,1999 October 12
I
REPORTS FROM THE ADMINISTRATION |
96-A Director's Announcements
96-B DepartmentalUpdates ''
REPORTS OF COMMITTEES
97-A Special Education Advisory Committee,1999 October 05
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97-B Committee of the Whole,1999 October 12
97-C Committee of the Whole,1999 October 26
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MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
I
98-A None at this time ^
ADDITIONAL BUSINESS
99*A Ontario Public School Boards'Association •Update
99-B Report of the Chairs'Committee
COMMUNICATION
100-A None at this time
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS -"Did you know..."
ADJOURNMENT
approve separate
approve separate
receive verbal
receive pages 2-10
receive pages 11-14
approve pages 15-36
verbal
receive verbal
approve page 37
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,1999 OCTOBER 26
The Board meets in regular session on the above date inthe Board Room at the
Education Centre, meeting in Committee of the Whole, in camera at 5:00 p.m. on
motion ofBrockand Hart,followed bya public session at 7:00 p.m. The following are
in attendance:
P. Smith,Chairperson J.Bennett W.Brock
R.Vaughan J.Hunter (+7:00)J.Townshend
S.Peters H.Wice A.Deathe (+7:
G.Hart D.Stewart
also:
J.Laughlln J.Thorpe J.Mclntyre
P. Askey
P.Mennill K.Wilkinson
P.Gryseels R.Trahan B.Woodley
B.Bryce J.Empringham S.Galati
B.Greene R.Murray S.Christie
C. Murphy
G;Treble A. Hogg
M.Sereda L.Peck W.Scott
G.Jazey J.McKenzie
Regrets:P.Jaffa,P.Schuyler
Absent:C.Nurse
WESTMINSTER CENTRAL P.S.CHAMBER CHOIR
i
The appreciationofthe Boardisextended tothe students ofWestminsterCentral P.S.
Chamber Choir, London,conductor Julie DeVree and accompanist Lois Smits,for
leading inthe singing of"O Canada"and bringing musical presentations.
OFFICIAL RECORD
We regret to record the death of the following^two staff members:Betty Holden,
Educational Assistant at Ciarke Road Secondary School,London,on1999 October 01;
and Fred Erickson,Custodian at Ingersoll DistrictCollegiate Institute,Ingersoll,on 1999
October 12.
94'A.No conflicts of interest are declared.
CONFIRMATION OF MINUTES
95-A.The minutes of the Regular Board jmeeting,1999 September 28,are
approved on motion of Wee and Vaughan.
95*B.The minutes ofthe Boardmeeting,1999 October 12,are approved on motion
of Wice and Vaughan.
1999 October 26...276
REPORTS FROM THE ADMINISTRATION
96-A.Director's Announcements
Director J.Laughlln reportsthat he continues tovisitschools on Wednesday
mornings and applauds the staff for their dedication and commitment to
students,and their support In curriculum implementation.
The Director reports that he recently met with senior officials and policy
advisors from the Ministry of Educationand that a climateofmutualrespect
continues as solutions to issues such as funding formula restrictions and
special education,are discussed.He also reports that a Provincial response
to questions related to the deployment of Educational Assistants has been
prepared for consideration by the Minister.
The report is received on motion of Townshend and Stewart.
96*B.Departmental Updates
The Administration present departmental updates on the following issues:
Business Services
- Risk Management and Liability Insurance session at system-wide P.D.
day,October 08;
-Development of a new joint use agreement with the Cityof London
- Deloitte &Touche are conducting the audit for 1998-1999;
- Financial analysis ofthe 1998-1999 fiscal year being prepared;
- Payroll worthing on department issues,effective management,customer
support Issues;
-1998/99 School Renewal Program Projects completed;
-Implementation of 1999/2000 School Renewal Program;
- Facility audit proceeding;
- Participation In area accommodation study committees;
- Completion of design stage of Oxbow,Roosevelt,Masonville projects;
• Project Operations Committee for the Strathroy S.S.multi-use project;
- Human Resource/Payroll Transition Team worl<Ing on:
-benefit coverage cliange to Manulife,
•Middlesex Payroll conversion to IPPS;
- New data base for employee groups with harmonized agreements;
- New photocopiers installed at all secondary schools/CEC offices;
-Several competitive bids finalized by Supply Management;
-Sale of obsolete portable classrooms completed.
1999 October 26...277
Director's Services
- Meetingwith Ministry of Education re: special education funding^
- Supervisorof Central Records invited to attend a Canada Post Seminar;
- Central Records provides postal guidance to schools/departments;
- PublicConsultation procedures finalized and posted to website;
- The Public Affairs Officernow responsible for LINKS publication;
- Education Centre rooms now reserved by Reception Centre staff;
-Several United Way activities pianried at Education Centre;
-Attainment ofthe Vision -inservice'sessions;
-Sessions on Foundation Principles developed forschool council meetings;
- MentoringforAdministrators process developed;
-Introduction to Leadership program'presented October and November;
-Sessions for New Administrators held on October 26;
- Mentoring process for New Teachers being developed;
-Professional Development Courses update.
Human Resource Services
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-School Council/Association Partnerships update
-Transfer of benefit coverage to Maiiulife Financial -1999 November 01;
•Occasional teacher interviews continuing;
-Teacher recruitment continuing in some schools;
- Visits to faculties of education planned for early in the new year;
-Teacher application process being reviewed.
Operations Services
- School Improvement plansfocus oh student learning;
-Enrolment datafor October 31 report tothe Ministry,Being collected;
• Four Area Accommodation Study Committees;
- Review of Safe Arrival procedures withall schools has been completed;
- Tendering process underway for Roosevelt, Masonville,Oxbow P.S.;
-Strathroy Secondary School joint project update;
-Student Administration System (Trillium)objectives being met;
- Analysis of EQAO Grade 3 and 6 Assessments underway;
-Research and Assessment Services continue to assist schools.
Program Services
- First district-wide Program Implementation P.D. Day,October 08;
-Drama and dance workshops organized;
-Mathematics,Science and Technology update;
-Phase Three of Secondary School Reformtraining completed;
- Wide Area Network update.
The reportsare receivedon motion ofBrockandTownshend.
1999 October 26...276
REPORTS OF COMMnTEES
97-A.Report of the Special Education Advisory Committee
Members
J.Bennett,Chairperson
0.Nurse
J.Townshend
N.Gooding
C.Hawthorne
M.Tucker
P.Gillis
L Stevenson
J.Williamson
L.Shainline
A.Morse
L.Vince
P.Toogood
1999 October 05
11:45 a.m.-3:00 p.m.
Administration and Others
P.Asl<ey
B.Merlfield
8.Campbell
G.Minaker
B.Hurwitz
8.Seymour
K.Henderson
A.Brickenden
W.Scott
Regrets:E. Hager, P.Gallin,R.Teichrob,G.i^cGahe/i M.Crawford
Reports:
1.No conflicts of interest were declared.
2.The agenda was confirmed.
3. The report ofthe 1999 September 07 meeting were reviewed.
4. As a follow-up to the 1999 September 07 minutes,the Committee agreed to
meet ina workshop forum on 2000 January 18 and February 15 from 5:00 p.m.
to 9:00 p.m., to discuss the following topics or other emerging Issues:
- Review of the Special Education Plan;
- ISAFunding;
•Secondary School Reform;
- Funding Formula changes;
-Budget Analysis.
5. Information contained In a memorandum from B. Woodley,Supervisor,
Transportation Services,to school staff regarding respite care for van students
was discussed.It was reported that discussions are continuing with local
MPPs, community representatives,and various stakeholders pertaining to
funding solutions to respite transportation issues for children with respite needs.
1999 October 26...279
6. Paul Mennill,Superintendent of Education,provided an update regarding tlie
community involvement component of|the Secondary School Reform that
requires every Ontario student beginning secondary school after 1999
September01,to complete 40 hoursof community service inorderto receive
a graduation diploma.Copies of draft documents entitled,Completion of
Community Involvement Activities,hlotification of Planned Community
InvolvementActivities,and Information onCommunityInvolvementfor Students
and Parents,were distributed.
During the discussion,itwas supportedthatan information pamphletto assist
parentsofspecialneedsstudentsin planning community involvement activities,
be developed. RepresentativesCarol Hawthorne,Linda Stevenson, Nadyne
Gooding,and MaryAnn Tuckerwill meetwithSuperintendent Mennill toprepare
a draft pamphlet for presentation at asubsequent meeting.The importance of
communityorganizations and individual!associations taking an active role in
assisting students incompletingthis requirement,was emphasized.
Inresponse toa question regarding a methodof tracking this information,Paul
Mennill advised that the new secondary school reportcard will contain a section
for recording the accumulation ofhours attainedtowardsthiscredit.
7. Peter Askey, Executive Superintendent,Program Sen^ices,provided
information pertaining toa meeting held with representativesofthe Ministry of
Education and Supervisory Officers from'across the province on 1999 October
01regarding the fundingformulafor Special Education. Itwas noted that the
Education Improvement Commission has recommended that the Ministry
reassess the funding formula for Special'Education Programs and Services.It
was supported that SEAC request that the Board and Administration prepare
a letter to the Minister of Education,, expressing concern regarding the
inadequacies ofthe funding modelinsupportingtheneeds ofSpecial Education
ProgramsandSpecial Education Sendees acrossthe district and reinforcing the
need forreviewofthe Intensive Support Amount (ISA)funding forthe year 2000
and beyond.
(See recommendation 1)
8. Steve Campbell,Learning Coordinator - Special Education,presented
information pertaining to the Coaching for Inclusion workshop conducted on
1999 October 01.Anne Benlnghoff and CarolTashie,International Educators,
facilitated the workshop.
9. The electionofthe Chairperson and ViceChairperson was conducted. Linda
Stevenson,Learning Disabilities Association, was elected as Chairperson;
Trustee Joyce Bennett was elected as Vice Chairperson.
1999 October 26...280
10.information documents pertaining to Barrier-Free Schools and Schools
Requiring Modifications across the district,by geographical location, were
distributedand reviewed. Itwas reported that Facility Services will be compiling
an audit of schools requiring barrier-free access.
A question and answer period followed.
11. A document entitled, Special Education Initiatives to Support the
Implementation of the Special Education Annual Plan was distributed and
received.
12.Gweneth Minaker,Learning Coordinator •Special Education, provided an
overhead presentation of the EarlyLiteracyProgram philosophy,underlying
premises, and options for the delivery of program services. An auditory
demonstration was also presented.An opportunity to view an Early Literacy
Program video will be provided at a subsequent meeting.
The report was received.
13.A status reportpertainingto restructuringof Speech and Language Services
across.the district was requested for the 1999 November 02 meeting.
14. A letter from Nancy Nayior,Education Rnance,Ministry of Education,was
received and discussed.Clarification regarding the costs forthis year's summer
school fordevelopmentally challenged students was discussed.
15.A letter from J.M.Hamilton,Executive Director,Community Living London,to
the Ministry of Education regarding transportation for children with special
needs was received.
16.AletterfromPeter Askey,Executive Superintendent of Program Sen/ices,to
Margaret Mariand,Minlsterwithout Portfolioresponsible forChildren,regarding
lack of funding for programs and services to support developmentally
challenged students who graduate from our schools was presented and
received.
17.The following agenda items were deferred to the November meeting:
Developmental Summer School; Alternative School Year for the
Developmentally Challenged Program;and Year 2000 Readiness re:
Personalized Equipment.
18. It was suggested that SEAC visit the Virtual Classroom at Arthur Voaden
Secondary School in St.Thomas.Bob Merifield,Program Supervisor, is to
contact Paul Willoughby,PrincipalofArthurVoaden S.S.,regarding hosting
SEAC in November or December.
19.The meeting adjourned at 3:00 p.m.
1999 October 26...281
Recommendation:
1.That the Board prepare a ietter to the Minister of Education expressing
concerns regarding thegap between funds availabie andservice delivery for
exceptionalstudents and requestingthata review of ISA funding forthe year
2000 and beyond be an immediate priority.
J.BENNETT.
Chairperson
The reportisreceivedandthe recommendation isadopted on motion ofBennettand
Hart.
97-B.Report of the Committee of the Whole 1999 October 12
Members Administration and Others
P. Smith,Chairperson J,Laughlin J.Mclntyre D.Heffernan
R.Vaughan P. Askey
K.Bushell C.Attard
S.Peters P.Gryseels C.Bear J.Attard
P.Schuyler •B.Bryce R.Hammond B.Mack
G.Hart C. Murphy
S.Robinson P.Schepens
J.Bennett M.Sereda L.Morris P.Wearne
J.Hunter G.Jazey J.Nicholson B.Woodley
D.Stewart J.Thorpe D.Maholtra N.Hatch
C.Nurse P.Mennill L.Gianelli L.Rosnau
W.Brock R.Trahan M.Patterson S.Galati
J.Townshend J.Empringham L.Dickson S.Christie
A.Deathe (-11:05)R. Murray K.Stapleford.A.Hogg
L Peck P.Bice W.Scott
J.McKenzie
Regrets:P.Jaffe,H. Wice
Reports:
1.No conflicts of Interest were declared.
2. The Committeemet inpublic session from7:00 p.m.to 11:05 p.m. Amotionto
sit past 11:00 p.m. was approved.
3. The Committee met in camera from 11:05 p.m. to 11:08 p.m. and discussed
confidential personnel matters. A recommendation related to a teacher
resignation by mutual consentwas approvedand reportedouttothe Boardthat
evening.
1999 October 26...282
4. The preliminary monthly financial statements as at 1999 September 30, were
received. The revised expenditure and revenue budget of $512 600 808,
remains the same as the budget approved on 1999 June 22.
5. The Board,at itsmeetingon 1999 April 27,approvedthatthe Administration plan
for additions to F.D.Roosevelt,Masonville,and Oxbow Public Schools,and to
report back to the Board on or before 1999 November 01,with respect to costs,
timelinesfor building,and financial arrangements.The purpose ofthis reportIs
to address these issues and seek approval to tender the three projects. The
tenderpricesandrelatedrecommendations will be presented on 1999 November
23.
In the spring, the principals along with staff members, toured recently built
schools and new additions,to assess which features were the best to Include In
the plans and also to receive comments fromprincipals on what to expect when
building'riew schools or additions.
Atthe same time,each school formed an in-school design committee chaired by
the Principaland composed ofcommunity representatives,staff representatives.
Superintendents of Education, the Manager of Projects, the Superintendent of
Business,and the Superintendent of Operations.Each of these committees
worked with the following architectural fimis:
F.D.Roosevelt Cornerstone Architecture
Masonville Malhotra,Nicholson Architects Inc.
Oxbow Dickson Partnership Inc.
DuringJuly and August,design committee meetings were held to receive input
and alter proposed designs.The proposed designs were presented tothe school
committees duringthe week of September 13. The recept(oni)y the communities
has been excellent. The process to date has been most fruitful and has resulted
inplans that meet the needs of students,community and staff. Inaddition, our
intent in using this process,was to bring the perspective of three architects,
design teams and communities to common issues in the hope that we could
recommend common design features.As a result, the following common
features are being used for these additions and future designs:
standardizing of building equipment and material
»standardizing office,storage and custodial equipment
>activityroom attached to the gymnasium to facilitateactivitiesfor the early
years divisionand to provide an added facility forcommunity use
»gymnasiums of approximately 3200 sq.ft.
»resource room to be approximately 2000 sq.ft. and to Include a computer
lab of 30 stations
1999 October 26...283
"each classroom to have 3 or 4 computers to use during class time and
that these computers be integrated as a teaching tool; and size ofthe
room standardized at 760 sq.ft.
^air conditioningthe total school where feasible
^activityrooms, gymnasium, and resource rooms close to entrances in
order to facilitate easy community access
lunch rooms not be provided
»Kindergarten rooms to pro\nde separate entrance;Internal coat racks,
cubbies and water centres;exterior play area
The Principals have also developed a common furniture and equipment listfor
ciassrooms and resource centres.
Overview of Additions
The Administration, the Architects,the School Principals,and representatives of
the School Councils made presentations on the following three projects:
F.D.Roosevelt P.S.
The objective ofthe design isto create seven additional Instructional spaces and,
whilethis Is being done,to enhance the existing school.The project consists of
two new additions to the school,alterations of existing spaces and the renewal
of building elements identifiedbythe Technical Auditfor the school.
New Addition
The new construction consists of three classrooms,a resource room,a
specialized washroom and a resource centre.The additions are planned to be
air conditioned. Also, the provision of a 2-hour fire wall at the north end ofthe
classroom addition willallowfor a direct connection of a port-a-pak should future
expansion be required. The site Improvements consist ofan early years fenced
play area,new sidewalks and landscaping.
Renovations/Alterations
The extent of renovations/alterations to the existing building consist of
modifications to the office area,staff room, boiler room.Kindergarten rooms,
resource centre and gymnasium. The alterations will also provide for new staff
washrooms,more storage areas,and an activityroom (formeriythe Kindergarten
room).Enhancements tothe existingcorridors (lighting,paintingand celiing)are
also planned.The existing ventilation system will be upgraded,and the school
will be air conditioned.
School Renewal Items
A technical audit of the school has been cohipleted and It recommends the
following alterations be incorporated in the project:
1999 October 26...284
glazing
modif/classroom storage
remove chimney
roof replacement
water service upgrade
ventilation system upgrade
fire alarm replacement
gymnasium lighting upgrade
exit/emergency lighting upgrade
intercom replacement
Masonville P.S.
Theobjectiveofthedesign isto create seven additional instructional spaces and,
whilethisis beingdone, to enhance the existingschool. The projectconsists of
four new additions,alterations of existing spaces,and the renewal of building
elements identified by the technical audit for the school.
New Addition
The program calls fora new addition tothe school to providefora new entrance,
two randergarten classrooms withtheirown entrance and access to an enclosed
courtyardplayarea, twoprimaryclassrooms, general office.Principal's office and
a health room.Space between the existing washrooms and the VicePrincipal's
officewill be filled in,to provideforthe relocated staffroomand a resource room.
Filling the space between the existing general purpose roomand the classroom
will providefora new activitiesroom. To make the school barrier-free, a new
handicap lift is being added, along v^th space for exterior storage.Exterior
canopies and a covered walkway linking the east and the west wings of the
school, provides for a sheltered waiting area forthe children. The addition will
include a sprinkler, and an air conditioning system.Site improvements consist
of additional asphalt for playground,sidewalks and landscaping.
Renovations/Alterations
The existing Kindergarten room will be converted toa regular classroom,storage
room and custodial storage.The general office and Principal's office will be
converted to a new boy's and a new gitl's washroom. The change rooms will be
reduced in size to provideadditional gymnasium storage.The existing resource
room wili be expanded byincorporating the staff room. The special needs room
and the Vice Principal's office will be converted to a staff work room and staff
room. The health room will be altered to provide a new staff washroom and a
specialized washroom. The existing corridor ramp gradients will be modifiedto
suit accessibility requirements.In the lower level, the design and technology
room, the computer room, and the resources and storage rooms are to be
converted to three new classrooms.Existing ventilation systenns will be
upgraded and the existing school will be air conditioned.
1999 October 26...285
School Renewal Items
A technical audit of the school has been completed and it recommends the
following alterations be incorporated inthe project:
remove chimney
replace windows/glazing
exterior siding
water service upgrades
fire alarm replacement
emergency lighting
intercom replacement
ventilation system upgrade
boiler replacement
Oxbow P.S.
The objectiveofthe design isto create seven additionalinstructional spaces and,
.-whilethis is being done, to enhance the existing school. The project consists of
a new addition to the school,'alterations of existing spaces,and the renewal of
building elements Identified bythe technical audit for the school.
New Addition
The new construction is to consist of three classrooms,learning support room,
a general purpose room with interconnected activity room, a stage,change
rooms,washrooms,separate barrier-free washroom,general office,principal's
office,health room,kitchen,gym storage and custodial storage.The additionis
planned to be air conditioned. Alsothe provisionof a 2-hour fire wall at the end
of the corridor,will allow for the direct connection of port-a-pak should future
expansion be required. The provision of cross corridor lockable doors, pocket
doors to separate the gymnasium and related facilities,assist in providingfor
community use after hours.Site Improvements to be included as part of the
proposed project are the creation ofa bus drop-off area at the frontof ti^eschool,
separate newparking area for20staff and visitors,extension ofexistingfireroute
around the entire building, and IQndergarten play area.
Renovations/Alterations
The scope ofrenovation workto be executed inthe existing buildingis based on
the most efficient use of existing areas to include all required facilities. Four
existing classrooms,currently used for other purposes,are being reclaimed.
Extensive renovations are planned for the provision of a library resource centre.
Junior Kindergarten classroom,Senior Kindergarten classroom,barrier free
washroom, staffroom,A/Vstorage,supply/storage and staffworkroom. Existing
ventilation systems will be upgraded and the existing school will be air
conditioned.
School Renewal Items
A technical audit of the school has been completed and it recommends the
following alterations be incorporated in the project:
1999 October 26...286
window replacement
exterior terrazzo replacement
roof replacement
water service equipment
gas-fired hot water heater
boiler replacement
exitlighting/smoke detectors
electrical sen/ice upgrade
municipalsite sen/ices:water and sewer
The existing water and septic systems are unacceptable and have been a
problem for a number ofyears. Thesepticsystemhas failed and thewaste is
beingpumped and removed daily.The qualityofthe water has been a concern
byboththeschooland health officials.These sen/Ices will be onthe extended
municipal services at an estimated cost of$330 000.
ESTIMATED COSTS/BUDGET
Section F.D.Roosevelt IVIasonvllle Oxbow TOTAL
Design and Construction
-addition
-renovations
-School Renewal
$ 1 287 365
645 748
488 371
$ 1 465 495
746 457
484 050
$ 1 614 108
663 352
570 085
$ 4 366 968
2 055 557
1 542 506
SUB-TOTAL $ 2 421 484 $ 2 696 002 $ 2 847 545 $ 7 965 031
Furniture and Equipment
-School
-Computers
-Cabling &TeIephone
-Custodial Equipment
$108 374
106 717
26 879
$105 887
106 717
23 902
8 750
$105 594
113 290
22 800
8 750
$319 855
326 724
73 581
17 500
SUB-TOTAL $ 241 970 $245 256
$250 434 $737 660
Project Disbursements
-Portable moves
-Relocation of school -
phasing
- Building permit &fees
-Asbestos &soil testing
- Building &
topographical survey
-Miscellaneous
(4)$12 000
4 500
18 221
3 000
1 500
5 000
(4)$12 000
6 000
28 500
2 000
NIL
5 000
(2) $ 6 000
10 200
11 800
3 000
3 000
5 000
$30 000
20 700
58 521
8 000
4 500
15 000
SUB-TOTAL $44 221 $53 500 $39 000 $136 721
Project Contingency $ 65 000 $65 000 $65 000 $195 000
TOTAL $ 2 772 675 $ 3 059 758 $ 3 201 979 $9 034 412
1999 October 26...287
NOTE:
- 5% constructioncontingencyallowance carried inestimated cost fordesign
and construction section;
- All costs are net GST;
- Listofschool renewal items and estimated cost for each project provided;
- Ail school renewal costs will be taken from the 1999-2000 school renewal
program budget;
- School renewal:thisamount will be paidoutofthe 1999-2000 budget;
-Computers:$250000 will be carriedover from the 1998-1999 budget;the
remainder will be charged to the 1999-2000 budgets;
- The remainder ofthe costs will be paid through long-term debt.
Funding Overview
Beginning 1998 September 01,the Ministry ofEducation released a newfunding
model"Student-Focused Fundingfor Ontario".District SchoolBoards nolonger
have authorityto raise property teu(es.Grants for capital projects and pupil
accommodation will be providedon a per pupil basis inthe following categories:
•Grant for new pupil places
•Grant for school renewal
Grants for New Pupil Places
School Boards wouldreceive a grant forthe building of new pupilplaces when
totalstudent enrolment exceeds 100%ofcapacity. The Thames Valley District
School Board does not qualifyfor new pupilplace funding.
Grant for School Renewal
The grant forschool renewalis to be used for majorprojects which take Into
account the life-cycle of schools. Items which normally would be included in
school renewal funding are fireand lifesafety upgrades,program enhancement,
health and safety issues,barrier-free access,septic systems and municipal
services, roof restoration and replacement, boiler,heating,ventilating and air
conditioning system replacement,electrical services and upgrades,fire alarm
replacement,window replacement,grounds repairsand other projects that renew
the basic fabricofthe building.The grant forschool renewal is to be deposited
intothe Board's "Pupil AccommodationReserve Fund,"as required by Ministry
regulation.
The Pupil Accommodation Reserve Fund may be used forthe following:
•school renewal projects
• building of new schools
•additions to existing schools
• ortemporaryaccommodation where enrolmentis expected to decline
in the future
1999 October 26...288
The Board, as part ofthe "Student Accommodation and Planning Report"March
1999,approved the following:
"Thata Student Accommodation Reserve Fund be established which
wouldinclude the following monies:
-1997 surplus ofthe four former Boards
-1998 stub year surplus
-Sale of administrative buildings
-Additional fundingin 1999-2000 inpupil accommodation grants to
recognize schools at less than full capacity"
The purpose of establishing the "Student Accommodation Reserve"was to
establish a fund inthe range of $10 -$15 million and if invested over time, could
contribute significantlyto our abilityto meet the demands inthe next fiveto ten
years for new pupil places.The balance of these reserve funds are as follows:
Pupil Accommodation Reserve Fund
1998-1999 School Renewd Budget $8 251 905
1998-1999 Board Approved Projects 6 985 190
Total $1 266 715
Student Accommodation Reserve Fund
1998 stub year surplus carry forward $4 980 417
Sale of Community Education Centre West 526 460
Sale of Thompson Road property 23 498
Sale of former Eden Public School 91 000
Sale of Beachville Education Centre 134 008
Sale of Community Education Centre East 450 000
Sale of portable classrooms 5 436
1999-2000 School Operation Grant nil
(additionalfunding for schools at less than full capacity)
1998-1999 Budget surplus - to be determined n/a
Total $6 210 819
Before additional funds are approved for student accommodation,a discussion
with respect to the Board's ability to finance additional projects and meet the
current and future years'annual budget variances is required,as part of a long-
term fiscal plan.
1999 October 26...289
Funding for F. D.Rooseveit,Masonville and Oxbow
1999*2000School Renewal Budget $1 542 506
Program Services -carryover of 1998-1999 Budget funds
for computers (subject to audit and Board approval)250 000
Program Services-1999-2000 Budget allocation-computers 65 219
Balance - LongTerm Debt 7 165 182
Total $9 022 907
Long-Term Debt
Itis proposed that the debt related to these three projects be financed over 10
years with annual principal and interest payments funded from the "Student
Accommodation Resen/e Fund"and "Pupil Accommodation Reserve Fund." The
current balances in these reserve funds willbe required to finance the debt on
these three projects. There will be nofunds remaining forfuture capital projects.
PROJECT SCHEDULE
F.D.Roosevelt P.S.Masonville P.S.Oxbow P.S.
Public meetings 1999 September 13 1999 September 16 1999 September 14
Review of projects and
Board report by
Executive Council
1999 October 05
•Presentation to
Committee of the
Whole of Projects and
estimated costs
•Recommendations to
go to tender on
projects
1999 October 12
Tender open 1999 October 27 1999 October 21 1999 October 14
Tender close (2 p.m.)1999 November 17 1999 November 11 1999 November 04
Approval and Award of
contracts by the Board -
November Board
meeting
1999 November 23
1999 October 26...290
Relocation of portables 1999 November 23-30
Start of construction 1999 December 01 - all3 projects
Removal of portables
from site
2000 July
Substantial completion
of projects
2000 August 15
Commissioning of
projects,set-up of
schools
2000 August 15 -September 01
Start of school -total
occupancy
2000 September 05
6. A detailed report on tlie 1998-1999 School Renewal Program was received.
The Board, at its reguiar meeting on 1999 June 22, approved the 1998-1999
School Renewai Program Projects at an estimated cost of $6 985 190. The
attachedreportsummarizesthestatus andcosttodatefortheapprovedprojects.
The final costs forallprojectsare notavailableatthistime,due toholdbacks and
incomplete contractor billings.A further report will be presented tothe BoardIn
the near future which will detail total actual costs for all 1998-1999 School
Renewal Projects.
Cost to Date
Project Status as of 1999 October 07
Total
Estimated Cost
Fire Safety Upgrades $200 000.00 $123 284.85
Program Enhancement 441 430.93 349 514.79
Health &Safety Allowance 132 400.00 158 491.89
Barrier-Free Access 195 340.00 171 598.71
Septic Systems &Municipal Services 147 931.30 92 997.39
Roof Restoration &Replacement 2 964 395.00 3 377 061,57
Boiler/Heating System Replacement 506 000.00 471 478.09
1999 October 26...291
Heating,Ventilation and Air
Conditioning Systems (HVAC)
Electrical Sen/ices and Equipment
Replacement
Fire Alarm Replacement
Intercom and Security System
Replacement
Window Replacement
Grounds &Asphalt Repair
Masonry/Concrete Restoration
Energy Management Allowance
Portable Classroom Replacement
Contingency Allowance
Total
Estimated Cost
149 400.00
205 635.49
207 656.00
54 356.00
621 533.47
654390.00
46 342.90
92 000.00
374 000.00
30 000.00
Cost to Date
164 899.56
92 347.06
217 054.43
248.16
521 534.51
509 060.39
37 775.32
(RFP stage)
422 662.00
1 426.00
7.The Report of the Native Advisory Committee,which met on 1999 September 14,
was received.
8. The following Report of the Policy Working Committee, which met on 1999
September 28,was received.
a)Trustee Nurse has submitted a formal request to resign as a member of
the Policy Working Committee. Board Chairperson Smith chaired the
meeting for the election of a Committee Chairperson for the balance of
1999.Trustee Peters was elected Chairperson,and assumed the chair.
b) Atthe Committee's meeting on 1999 May25, the draft policyon Electronic
Meetings, which reflected trustee input provided at the Information
Committee of the Whole meeting on 1999 April 06,was reviewed and
referred to the Board's lawyerto ensure the wordingis in accordance with
the Ontario Regulation 463/97. Followinga review bythe Board's lawyer,
minor changes were made to the draft policy.
1999 October 26...292
Theamended draft policy was reviewed and during a lengthydiscussion,
the Committee identified issues pertaining to remote locations and public
participation electronically.The Administration was requested to amend
thedraftpolicy to reflect thediscussion,fortheCommittee'sconsfderation
at a future meeting.
c) Atits inaugural meeting on 1998 January 26, the Boardapproved the
recommendation that former Board policieswould remain in effect until
superseded or withdrawn.
The Administration is requested to providethe Committeewith a listof
these policies with the proposed recommendation and rationale as to
whether they are to be superseded or withdrawn.
d) inresponsetothe Committee's requestto provide statistics onwebsite
"hits"received during the consultation process forpreviousdraft policies
and procedures,the Administration provided a ijrief summary lor the
period1999January 01 -AugustSI.The totalnumberof requests forthe
policy area on the web site was 19 220.
The importanceofcommunicationthroughthe school principals to school
councils,home and school associations,and other parent groups,in order
to receive input on policies and procedures,was emphasized.
e) The Administration provided a summary of the input received from the
community and schools on the draft policy and procedures for
Transportation. The draft policywas reviewed and amendments were
made to reflect the discussion.
(see recommendation 2)
f) Thedraft policy onSecondary SchoolRegistrationofStudents Age21and
Over was deferred to the next Committee meeting,1999 October 26.
Amotionto amend the Transportation Policyby adding lhat a Trustee sit on the
Appeais Committee"was referred to the Policy Working Committee for
consideration.
8. The Report ofthe AdHocCommittee to ReviewBoard InterimBylaws was tabled.
9. The Report of the Information Committee of the Whole, which met on 1999
October 05,was received.
1999 October 26...293
a) The Administration presented an update on the Year 2000 project.A
progress report highlighted the following points,and the Administration
responded to questions forclarification.
Health and Safety Systems
'Fire Detection and Suppression (completed)
>Building Automation and Energy Management/Temperature Control
(90% completed)
- Control Systems (95%completed)
- Security (95%completed)
-Telephone (to be completed by 1999 November 30)
- Lighting (completed)
-Water and Waste (completed)
- Elevator Control (completed)
- Food Preparation (completed)
- Fax Machines (completed)
- Matenal Safety Data Sheets (completed)
Computer Hardware and Software
-Essential Instructional Software Analysis (completed) - remediation
underway
- Instructioned and Administrative computers (98%completed -PCs,
Servers, LapTops,Operating Systems,Network OperatingSystems)
•Routers and Switches (completed)
- Thirdparty and custom-made administrativesoftware (98%completed)
-Procedures for donated computers have been developed
Other Equipment
-Assessment ofTechnological Studies Equipment is in progress
-Assessment ofSpecial Education Equipment is in progress
-Postal scales and meters (completed)
- Copy Machines (completed)
- Printing Sen^ices Equipment (completed)
Communications
-Response to in-bound inquiries
- Out-boundinquiriesto suppliers and service providers
- School Councils,Parent Organizations - fact sheet,web section
- Parents, students (including adultand special needs) - fact sheet, web
section,reference on calendars
-All staff -meetings,memos, intranet, staff newsletter
Contingency Plans
- Shift of the Christmas Break (1999 December 24 - 2000 January 09,
inclusive)
• Site Emergency Planningto be completed 1999 November01
- Contingencyplans for Mission Critical functions (e.g.payroll,banking,
information processing)
1999 October 26...294
Next Steps
1999October19 Contingency Planning Reportto Executive Council
1999 October29 TargetcompletiondateforMission Critical systems
(including health and safety systems)
1999 November Purchase and implementation of compliant library
software
1999 November 01 Begin removing non-compliant instructional
software from school servers
1999 November30 Contingency plans for {Mission Critical functions
completed
November-December On-going riskmonitoring
Expenditure Report (as of 1999 September 15)
Item Funding Allocation Expense to date
Health&Safety Inventory $284 000 *$211 000
Assessment
Remediation 645 000*143 000
Other Preparations 787 000
*funding from Ministry of Education
Acompletecosting of this project will be providedinthe NewYear.
b) The Administration presented a report on procedures for notification on
items requiring publicconsultation. The purpose of these procedures isto
help ensure that the Board notifies internal and external communities of
public consultation opportunities in a manner that is consistent,timely,
open, and highly visitsle.These procedures are in effectfor system-level
consultations as well as Board-sanctioned consultation processes that
affect specific areas ofthe district.
From the start,the Board has been committed to seeldng public input on
keydecisions. Notonlyisthefeedbackstage anessential partofthe policy
development process,the Board has also sanctioned a process for
accommodation reviews that provides for community Input. Input is also
soughtondecisions relating tothe budget,the specialeducationplanand
other important items. As well,the Boardquiteoften seeks community
representation on various committees and task forces.
1999 October 26...295
Merely communicating about important decisionsis nolongerenough for
school boards. Intoday's climate, parents and communitymembers want
to have a hand Inhelpingto shape'programs and services at their local
school and, quiteoften,across the district.While recognizingthe important
roles played by Trustees and Senior Administration,the publicexpect to
have their voices heard on Importantdecisions. As well,research shows
that when communities feel shut out of the decision-making process,
student achievement suffers.
That is whyitis criticai fora school board to create a culturethat ensures
parents, staff,students and community members feel invited tobecome an
integral part of its decision-making processes.
This is a tallorder for any board,particularly one as large, withas many
sites, and spread out over as wide an area as the Thames Valley District
School Board. The reality is, however, that a board's public will hold it
accountableforcreatingthisculture.Since the Boardacknowledges thatits
decision-making Is strengthened if the input of school councils,parent
associations and other stakeholders,both internal and external,is
welcomed and encouraged,it has a,responsibility for ensuring that these
voices are heard in the decision-making process.
Despite the Board's commitment to consultation, it has frequently been
criticized that its processes for public input are not as consistent or as
visible as they need to be. Quite often, the complaint has been that
individualswere not aware that input had been requested.Inother cases,
there were concerns that the Board's timelines forInputdid not provide the
public ~particularly organizedgroups such as schoolcouncils ~enough
time.to respond.
Ina system as vast as Thames Valley,itis unavoidable that there be some
complaints. Given the pace at which the Board needs to conduct its
business (a pace often determined by Government),the window of
opportunity for input cannot always:be as wide as some people would
require. As well,since news about what opportunities for input exist is
communicated through many different layers (both inside and outside the
organization), there are bound to be some communications breakdown
where news was not passed on.That said, itis also likely that the numbers
of complaints will decrease when those who have a roleto play in the
notification process understand what is required of them, and fulfill that
requirement.
1999 October 26...296
When Items Reach the Public Input Stage
When an item reaches the public input stage,the l^ey Superintendent (or
designate)for that given item wiii contact Public Affairs and provide the
followinginformation:
-deadlines forinput;
- from whom the input is being sought;
- the format/guidelines (ifany)that the input should take;
- the name of the contact individual to whom the input should be
provided,along with phone/fax numbers,e-mail and address;
- any supporting documents that the public needs to have in order to
provide the requested input.
Public Affairs will then confirm with the Superintendent what notification
strategy willbe used.Some public input processes will simply require that
past practices be followed (eg.most draft poiicies). In other cases.Public
Affairsmight discuss withthe key Superintendent the adequacy of timelines,
the forum being used for input,etc.
Notification of Input Request
For any item that requires public consultation,Public Affairs will have in
place the following distribution/notification strategy:
-ensure that itemforwhichinputis being sought is posted tothe web in
the appropriate section,once it has been vetted by originating
Superintendent and the ^ecutive Secretary of the Board;
- distribute an e-mail memo to principals on behalf of the originating
Superintendent informingthem ofwhat has been posted,asking them
to review the item with staff (If appropriate)and to provide copy to
school councils, and other parent organizations for review and input;
-whenever possible,schools will be asked toprintan itemfromthe web,
rather than having head office send out hard copies;
- place a notice of request forpublicinputon the Board's home page so
that web visitors see it as they come intothe site.The item will also be
posted/archived under the "Public Consultation"section of the Board's
web site;
- when required (depending on the issue).Public Affairs will place a
public-input request ad in appropriate newspapers and/or send out a
media advisory and/or prepare a flyer for schools to send home with
students;
- allinput received will be considered to be public information by the
Board. This will be explicitly noted in any newspaper ads forinput;
-all notification strategies used vWII be consistent with any formal
notification processes established bythe Executive Secretary's Office.
1999 October 26...297
Contacting Specific Constituencies
The originating Superintendent (or designate),wili be responsible for
contacting specific constituencies (eg.local community agencies,
associations,advocacygroups,suppliers),thatneed tobe informed ofthe
public input stage.
School Councils and Home and School Associations are not included as
-part ofthis since they will be notified routinely onall requests from the Board
forpublic input.When required (depending ontheissue),and if requested
by the originating Superintendent,Public Affairs will also make
arrangements to contact specific internal and/or external stakeholder
groups about the inputbeingsought.
Foliow-up
Onceinput is received,the originating Superintendent (ordesignate),will be
responsible for acknowledging its receipt -•viathankyou letters,phone
calls, e-mails or whatever approach he/she considers appropriate. The
originating Superintendent (or designate),will also be responsible for
maintaining copies of the input received and for being prepared to
summarize and share these as requested.
c) TheAdministration presented an overview ofthe Environmental Education
Centres located in the Field Studies Centre in Woodstock,the Outdoor
EducationCentre in Aylmer,and the WestminsterPonds/Pond Mills Centre
in London,and shared information on the types of programs available to
students.
Field Studies Centre -Woodstock
- Opened inthe late1960's on .4 hectares ofland
- The Board has a long-term lease with the Ministry of Natural
Resources
-Provincially SignificantWetland Complex
-Research Site for University of Guelph
- Hosts MapleSugaring Activities
-Variety of Programs offered that are essential components of the
Science &Technology Curriculum
- Offers Orienteering Program
IncludesCamping Activities forGrades 6 -8
Outdoor Education Centre -Aylmer
Opened since 1972 on 1 hectare ofland
- Unique Caroiinean Forest
Houses a Rock and Mineral Program
Exhibits Animal Displays
Hosts children playingthe SurvivalGame
- On site Apiary
-Access to Catfish Creek Conservation Area
1999 October 26...298
Westminister Ponds/Pond Mills,London
- Pond Mills opened in 1967 on 1 hectare of land
-Westminster Ponds opened in 1989,is leased from London Health
Sciences Centre,on 300 hectares of land
-Houses a Conference Room for Board Bookings
-Provides structured curriculum for Grades JK to OAC
-Programs are offeredinFrench and English,and are based on Science
&Technology Curriculum
-Accepts Co-op Placements
Each of these Centres provide various equipment (snowshoes,cross
countryskis, binoculars,etcetera)used for student participationinactivities.
Program Calendars,brochures and newsletters are available on site.
Information on the Outdoor Education Centres can be found on the website
at www.tvdsb.on.ca/mst/outdoors.
The Administration briefly addressed harmonization issues,such as:
transportation;land use leases and proposals;wheelchair accessibility;
signage;security/public accessibility;and communications,which require
further discussion.An open invitation was given to Trustees to accompany
any school group to the Outdoor Education Centres at any time.
Recommendations:
1. That the Administration proceed to tender the proposed additions and
renovations to F.D.Roosevelt,Masonville and Oxbow Public Schools.
2.That the policyon Transportation (see pages 302-306),be approved.
P.SMITH,
Chairperson
The reportis received and the recommendations are adopted on motionof Vaughan and
Townshend.
97-C.Report of the Committee of the Whole 1999 October 26
Reports:
1.No conflicts of interest were declared.
2. The Committee met incamera from 5:00 p.m. to 6:00 p.m., and discussed
confidential legal,personal,and other matters.
3. The Administrationpresented an overviewofa proposal by Rogers Cablesystems
Limited.
1999 October 26...299
Approximately four years ago, Rogers acquired McLean Hunter.Following the
acquisition,Rogers was obligated bythe CRTC,to offer a service thatwould result
in"a public benefit".Rogerswasto fulfil this obilgatlon In the City of London and
the City of Woodstock.Inordertomeetitsmandate,Rogersdiscussed d number
of proposals with London Board of Education,and the Oxford County Board of
Education, for the schools located within the city of Woodstock. However, no
agreement was reached.
Asa result,discussions withRogers have been ongoingand the corporationhas
nowoffereda proposalthat would benefit all ofthe schools inThames Valley,
Including our Continuing Education Centres. Under this agreement,TVDSB
schools located in the cities of London and Woodstock would qualify for a
computer,a piinter,and a Rogers@Home Internet connection for instructional
use. Rogers would makethese provisions atnocosttothe Board. Inaddition,for
a significantly reduced price,the Electric Library Canada onlineservice would be
provided forall TVDSB studentsandteachers foruse bothatschoolandat home.
Electric Library Canada is a resource that is rich in Canadian content and
appropriatefor research from Kindergarten through Grade 12.Many of the
Thames Valley schools have utilized the Electric Library resource as an integral
part of their research program.
Recommendations:
1.That the Rogers proposal to provide a Rogers@Home computer, printerand
Internet connection and/or Electric Library Canada online ser\nces for Board
schools,be accepted.
2. That the following teacher resignation be accepted under the mutual consent
clause,effective date as indicated:
Jaymes Henwood 1999 October 26
3.Thatthefollowlngteacherreslgnationstoretirementbe accepted underthe mutual
consent clause,effective date as indicated:
Susan Cassan (S.S.)2001 February 28
Richard Crampton (S.S.) 2000 February 29
Judy Munro (P.S.)2000 January 31
Laurel Rowbotham (P.S.) 2000 January 31
Frances Wllcox (P.S.)2000 January 31
Donald Ian Wilton (P.S.)2000 September 30
P.SMITH,
Chairperson
Thereportis received andthe recommendations are adoptedon motion of Wice and
Brock.
1999 October 26...300
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
98-A.None at this time.
ADDITIONAL BUSINESS
99-A.Ontario Public School Boards'Association (OPSBA)-Update
Trustee Brocl(reports that the OPSBA Board of Directors met on 1999
October 12, at which time the Principals' Association presented its aims as
schooi leaders in achievingand maintaining credibiiity intheir schools .IHe
advises that the resignation b/Maggie McFadzen,Executive Coordinator,
OPSBA,has resulted ina reorganizationofthe staff. The Western Regional
staffrecognized Maggieforher many years ofservice.
The OPSBA Committee approved that a letter be sent to the Ministry of
Education requesting an annual review of the funding model. A
recommendation to the'Mlnister ofCollegesand Universities,andthe Minister
of Educationthat the certification of principalsand vice principalsreflectthe
new management responsibilities was supported.
Trustee Brock advises thatthe renewal of Cancopy licences has been delayed
due to legal issues outside the ProvinceofOntario; Boards remain covered
under the previous licence.
The report is received on motionof Brockand Bennett.
99-B.Report of the Chairs'Committee •Change of Dates
Since the Report of the Ad Hoc Committee to Reviewthe Interim Board
Bylaws was tabled at the Committeeofthe Wholemeeting on October 12,
the Chairs' Committee is proposing a date change in order to facilitate
planning for the upcoming election and inaugural meeting.Chairperson
Smithwouldthen plan togiveher valedictory address on 1999 November 30.
Recommendation:
That, notwithstandingBoardBylaws3.1 and 4.1,the election ofthe Chair and
ViceChairforthe period 1999 December 01 to 2000 November 30, be held
and confirmed at a Special Board meeting on 1999 November 30 at 7:00
p.m., and the Inaugural meeting be held on 1999 December 14 at 7:00 p.m.
The reportis received and the recommendation is adopted on motionofVaughan and
Wice.
1999 October 26...301
COMMUNICATIONS
100-A.None at this time.
ADJOURNMENT
The meetingadjourns at 7:55 p.m.,on motionofVaughan and Peters.
CONRRMED:
Chairperson
1999 October 26...302
Thames Valley District School Board POLICY
Title TRANSPORTATION Policy No.
Department BUSINESS SERVICES Status
Reference(s)-TRANSPORTATION Effective Date
PROCEDURES
-EDUCATION ACT,Section 190
-ATTENDANCE AREAS FOR
STUDENTS POLICY
-SAFE SCHOOLS POLICY AND
PROCEDURE
The EducationActpermitsthe Boardto providetransportation, butdoes not obligateit
to do so.
Transportation isa privilege extended toqualifyingday school registered students bythe
Boardbut is not a rightand may be revoked at the Board's discretionor withdrawn by
the principalas a result of student conduct.
The Transportation Policyis based on the Ministry of Education transportation funding
model.
PRIMARY RESIDENCE
The main residence address supplied bythe parent/guardian will determine the student's
designated school.
DESIGNATED SCHOOL
The Board will designate the school for each student's attendance based on the
following criteria:
- the student's primary residence
- the program of study
Students not attending their designated school are considered "choice of school"
students and may be considered for Board-provided transportation,as outlined in the
Board policy regarding attendance areas.
SCHOOL TRANSPORTATION BOUNDARY
The school walking zone will be determined by Board personnel by means of a
computerized transportation system using official city/town/village streets and walkways
withinthe approved distances.
1999 October 26...303
1.0 HOME TO SCHOOL TRANSPORTATION
1.1 The Board MAY provide transportation for students who are:
1.1.1 attendinga Board-designated schooiandtheir primary residence
is more than the following distance fromtheir school:
Cities with a Public Transit System
2.0 km Elementary (grades JM<- 6/8 schools)
3.0 km Senior Elementary (grades 5-8 schools)
4.8 km Secondary
Within a town/villaQe in which a school is located
1.6 km Elementary (grades JK/K - 6/8 schools)
2.4 km Senior Elementary (grades 5*8and 7-9 schools)
3.2 km Secondary
Remainder of District
Eligible for Bodrd-provided transportation
1.1.2 identified as exceptional students and recommended for
placementin congregated specialeducation classes throughthe
Identification Placement and Review Committee (IPRC)process
subject to the designated schooi transportation boundary.
1.1.3 unable to walk to school due to permanent physical, mental or
emotional challenges and for whom the Board has annual
medical certification,subject to review by a Board appointed
physician./Approved transportation will be suitable to the
student's needs as assessed by Board officials.
1.1.4 approved for transportation where the Transportation Safety
Committee has determined an area to be extremely hazardous
to student safety.
1.2 Conditions for Students Who are Eligible for Transportatlon
1.2.1 Under normal circumstances,students may be required to
access their school bus transportation up to the following
distances from their residence:
1.0 km for ELEMENTARY
2.0 km for SECONDARY
Note:students who must walk to their home school to access a
shuttle bus service fortheir designated school, may be required
to walk up to the distances specified in 1.1.1.
1999 October 26...304
1.2.2 Rural students will be pickedup at a Board-designated stop as
close to their residence as possible. Urban students will be
pickedupat a Board-designated stop accessible to a number of
students.Students may be requested to meet at Board-
designated community stops.
1.2.3 The Board/Contractoris responsible forstudentsafetyonly while
the students are on a Board-contracted vehicle.It is the
parents'/guardians' responsibility to ensure the safety of
students from home to the school vehicle picl^-up point, until
boardingthe vehicle,and afterdisembarkingthe school vehicle
at the drop-off point to home.
1.2.4 The Board will endeavour to transport students within a
reasonable time.
1.2.5 Elementary and secondary students and students registered
with other district school boards may be transported on the same
vehicle.
1.2.6 Students will be assigned to a specific stop but may request,
through the school, to use an alternate existing stop. This
schedule must be used on a regular daily basis and is based on
available school bus space.
2.0 SCHOOL TO SCHOOL TRANSPORTATION
2.1 For certain circumstances where school facility limitations prevent
mandatory programs being offered in a given school,students may be
transported to appropriate locations during the school day based on
Board approved walking distances for home to school transportation.
3.0 PROGRAMS -TRANSPORTATION ELIGIBILITY
Programs are considered eligiblefor student transportation when either offsetting
revenues are available for the optional program or for cost effective, highly
specialized secondary school facilities and programs.
Transportation shall be provided as specified for the following approved Board
elementary and secondary programs,subject to the student being eligible for
transportation according to Board policy;
Regular Designated School
French Immersion •Princess Anne,Kensal Park,Jeanne Sauvd,
Elementary Huron Heights,Lord Roberts,Homedale,
Wellington,Centennial Central,Colborne
Street
Extended French and French Banting, Laurier,Central Elgin,Strathroy
Immersion •Secondary District
1999 October 26...305
A secondary French Immersion student must tal<e a minimum ofthree credits in
French in Grade 9.three credits in Grade 10,and four credits in Grades 11 and
12,orthe student Isnot eligible fortransportation. Students whohave completed
the requirementsofthe French Immersioncertificatewill continuetobe eligible for
transportation until graduation.
A student registered for a secondary Extended French program must take a
minimum of two credits In Grade 9, two credits in Grade 10 and three credits In
Grades 11 and 12.
English as a Second Language
Vocational Art
Technological Studies
Vocational
H.B.Beal,
Montcalm,
Westminster
H.B.Beal
H.B.Beal.
Clarke Road,
Saunders
Tliames,
Sir George Ross
Arthur Voaden
Thames ValleyAlternative Designated
Secondary Schools School
4.0 OTHER TRANSPORTATION ISSUES
Congregated classes
Registered in Grades
11/12
Broad-based
Technological studies
program and student
must take six or more
technological studies
Registered for program
purposes
In attendance
4.1 The scheduled school opening and dismissal times for all Board
elementary and secondary schools maybe modified following periodic
reviewsto reduce transportation costs.Everyeffortis made to develop
a commonschool year calendar withcotermlnus districtschool Boards
toassist in providing the most efficient transportationservices possible.
4.2 The Board will workwith coterminus and adjacent districtschool boards
to reduce the costs by sharing transportation vehicles.
4.3 The Board will participateon communitytransportation committees to
reduce the costs by sharing transportation vehicles.
4.4 The Board w'l!participateinregion-wideand localschool vehiclesafety
committees to ensure uniformity ofschool vehicle safety procedures and
to assist school vehicle drivers with student management/behaviour
skills.
1999 October 26...306
4.5 Early andlate approved co-curricular transportation will be considered
for eligible students attending elementary or secondary schools.If
transportation is approved by the Executive Superintendent of
Operations Services,itisthe responsibility ofthe principal to make the
arrangements with thebus operator(s)or request public transit tickets
fromthe Transportation Services Department.
4.6 The Board is not responsible for providing summer school
transportation.
4.7 A parent/guardian may request thatschool personnel arrange external
transportation for a student who is sick or has another commitment
during school hours on the understanding that payment is the
responsibility ofthe parent/guardian.
4.8 The Board isnot responsible forexpenses incurred bythe family when
transportation Is delayed/cancelled or initiated early.
Administered By Business Services Board Resolution/Date
Date of l^st
Amendment