12/21/1999 - Regular Board Meeting^;
THAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,1999 DECEMBER 21
The 2000 Board meets in regular session on the above date in the Board Room at the Education Centre,
meeting in Committee of the Whole, in camera at 5:30 p.m. on motion of and followed by
a public session at 7:00 p.m.
O'CANADA -SENIOR CHOIR LORD NELSON P.S.,LONDON
PRESENTATION -UNITED WAY
OFFICIAL RECORD
14-A CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
15-A Minutes of the Regular Board meeting,1999 November 23
15-B Minutes of the Special Board meeting,1999 November 30
15-C Minutes of the Board meeting,1999 December 07
15-D Minutes of the Inaugural meeting,1999 December 14
REPORTS FROM THE ADMINISTRATION
16-A Director's Announcements
16-B Departmental Updates
16-C Business Services -1998-99 Audited Statements
Deloitte and Touche
REPORTS OF COMMITTEES
17-A Special Education Advisory Committee,1999 December 07
17-B Report of the Committee of the Whole,1999 December 07
17-C Report of the Committee of the Whole,1999 December 21
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
18-A None at this time
ADDITIONAL BUSINESS
19-A Ontario Public School Boards'Association -Update
COMMUNICATION
approve separate
approve separate
approve separate
approve separate
receive verbal
receive pages 4-15
approve
receive pages 16-19
approve pages 20 -27
verbal
receive verbal
20-A Thames Valley District Alliance of Home &School Councils •approve page 28
SEAC Representation
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS -"Did you know..."
ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,1999 DECEMBER21
The Board meets in regular session onthe above date in the Board Room atthe
Education Centre,meeting in Committee ofthe Whole,in camera at 5:30 p.m.on
motion of Brock and Townshend,followed bya public session at 7:00 p.m.The
following are in attendance:
P. Jaffe, Chairperson {-5:45+6:07)
R.Vaughan
S.Peters
P.Schuyler (+7:00)
G. Hart (+5:45)
also:
J.Laughlin
P.Askey
P.Gryseels
B. Bryce
B.Greene
M.Sereda
G.Jazey
J.Thorpe
J.Bennett
J.Hunter (-7:30)
H.Wice
P.Smith
P.Mennill
R.Trahan
R. Murray
G.Treble
L.Peck
J.McKenzie
K.Bushell
C.Nurse
W.Brock
J.Townshend
A.Deathe (+7:00)
J.Neville
D.Gurnham
K.Meeson
S.Galati
S.Christie
M.Brown
A. Hogg
W.Scott
Regrets:D.Stewart
SENIOR CHOIR LORD NELSON P.S.,LONDON
The appreciation of the Board is extended to the students of Lord Nelson P.S.,
Senior Choirand conductor Holly Lusher, for leading inthe singing of 'O Canada"
and bringing musical presentations.
UNITED WAY PRESENTATION
DirectorJ. Laughlin presents MaryEllen Brown,staff Coordinator for the Thames
ValleyUnitedWayCampaign, witha cheque symbolizingthe contributionsfromstaff
of the Thames Valley District School Board. To date the amount of contributions
received, total$209 332. Appreciationis extended tothe dedicated staffthroughout
the system fortheircollectivecommitmentto supporting childrenand those in need.
The Board is proud to be partners in meeting United Way goals.
OFFICIAL RECORD
We regret to record the death of Megan Powell, a 16-year old student at Thames
Secondary School,London,on 1999 December 04, and the death of Nancy Pope,
a teacher at Northrldge Public School,London,on 1999 December 17.
1999 December 21...17
14-A.Condicts of interest are declared as recorded in the Report of the
Committee of the Wftiole,item 17-C.
CONFIRMATION OF IWINUTES
15-A.The minutes of the Regular Board meeting, 1999 November 23 are
approved on motion of Townshend and l-(art.
15-B.The minutes of the Special Board meeting, 1999 November 30 are
approved on motion ofTownshend and Hart.
15-0."me minutes ofthe Board meeting,1999 December 07 are approvedon
motion of Townshend and Hart.
15-D.The minutes ofthe Inaugural meeting,1999 December 14 areapprovedon
motion of Townshend and Hart.
REPORTS FROM THE ADMINIST^TION
16-A.'Director's Announcements
(a)The Director reports that in addition to having responsibility for
schools,each Superintendent of Education is responsible fora major
system initiative,and announceschanges inthe following system
responsibilities:
GaryJazey - Secondary Staffing
Jim Empringham -Continuing Education
GerryTreble - Safe Schools -
RickMun-ay - Elementary Staffing
(b)Director J.Laughlin advises thathewas unable tobe in attendance
for Trustee Patricia Smith's Valedictory Address on 1999
November 30 and expresses publicly his appreciation for her
leadership,partnership and collaboration during the last year,as
follows;
"Pat,simply put,yourleadershipattheThames Valley District
School Board over the past year has been simply
outstanding.When I think of your contributions,several
words orphrases quickly cometo mind.T?iey areas follows:
open,honest,student centered,dedicated,committed to
excellence,communicator,advocate for your community,
healer, compromise,supportive, consultative, team player,
informed,knowledgeable,does the rightthing forthe right
reason, asks challenging questions,recognition that
everyone has a part to play and that everyone's opinion
should be valued.
1999 December 21...18
"Pat,I have listed justa few of your many attributes.You
have moved thisBoard along the growth continuum toalarge
extent. Youhave been a confidante,a supporter; Icountyou
as a valued colleagueand a good friend.Itrust you will
continueto playan activeroleas Past Chairperson."
TTie report is received on motion ofVaughan and Peters.
Trustee i-iunter is absent during voting.
16-B.Departmental Updates
TTie Administration present departmental updatesonthe followng issues:
Business Services
- Site forStrathroy Muiti-Use Project has been announced;
-Meetings with City of London re:future use of Farquharson arenasite;
- Request forProposal forcustodial supplies submittedto Board;
- Specificprotocolsand procedures forairqualitybeing reviewed;
- Mould tests in two portables;
- Removalof all carpets Inportable classrooms proceeding;
-Implementation of 1999/2000 School Renewal Programcontinues;
-Facility Audit results incorporated in 1999/2000 School Renewal Program;
-Construction commenced on Oxbow,Roosevelt,and Masonville P.S.;
-Strathroy S.S.Multi-Use FacilityProject consultations continue;
- Projects Departmentpoliciesand procedures being identified;
-Coordination of renovations for new CEC East location;
-Delivery service to allsites now fully functional;
- Inventorycount scheduled for firstweek of2000 January;
- Anumber of supply management competitive bids finalized;
-Digital copiers in Education Centre connected to the network;
-Digital copiers inCECEast secondary schools connections completed;
- /Assessment of elementary school copier requirements In2000 January.
Director's Services
- J.Laughlin,Director,continues to visit schools and staff;
- Directorbrought greetings fromthe Boardto the Trillium Foundation;
- Director and Patricia Smith hosted a meeting of Public and Separate
-Directors of Education and Chairs across Western Region to discuss
mutual issues of concern to bring forward to Minister of Education;
- Ameeting withthe Ministerof Education held 1999 December 03;
1999 December 21 ...19
- Met wth Editorial Board of London Free Press on 1999 November 17;
-Successful Inaugural Board meeting and reception held December 14;
-Executive Secretary -Site Administrator for newSecurityAccess System;
- New lookfor Board Web site being developed;
-SEAC featured in third issue of Links newsletter;
- Communications Procedures for Handling Situations/Incidents of
Crisis/Controversy developed;
-Program Services participated in Attainment of Vision sessions;
-Inservice sessions held for New Administrators and New Teachers;
- Teachersand supportstaffattended a Time Management session.
Human Resource Services
-School Council Chairs provide inputonthe Action Planfor Attainment of
the Vision and the Draft School Council Handbook;
Province-wide consultation paper on School Councils to be released;
-Executive Superintendent of Human Resources appointed to Ontario
College ofTeachersadhoc committee pertaining toTeacherTesting;
-Manulife plan booklets distributed tostaffand plan policies being finalized;
-Occasional Teacher interviewsfor both panels concluded;
-Occasional Teacher applications being reviewed for French/Technology;
- Visits to various faculties of education have been organized;
-Interviews beginfor FSL and French Immersion teachers InJanuary;
-Y2K compliant Material SafetyDataSheet retrieval system implemented;
-Draft terms of reference for the Joint Occupational Health and Safety
Committee submitted to Ministry of Labour.
Operations Services
- Attainmentof tiie Vision;School Improvement update
-October Reportson Enrolment completed:enrolment has increased;
-Superintendents of Education working with schools re:school renewal;
-Working with communities re:Area Accommodation Reports:
-Construction started at Masonville,Oxbow and Roosevelt Public
Schools;
-Rnal Report ofthe Strathroy Design &Program Coordinating
Committee;
- Student Administration System •Trillium conversion;
-Research and Assessment Services - listof major Initiativesand
services:
- Portable Protocols Committee reviewed draft procedures and protocols.
Program Services
-Board-wide library automationprogram implementation schedule;
-Creation ofLanguageand Arts monthly newsletter to Principals;
- Promotionalmaterials for student exchanges sent to schools;
-Early and Ongoing Identification program procedures readyfor inservice;
-Two system-supported exemplary writing contests held during fall term;
1999 December 21 ...20
-Secondary Report Card comments received:to be made available
January;
- ASubject Association structure to support department heads/teachers;
-Early Dismissal and School-Based Learning Initiatives being examined;
- Grade 10 Test Task Force established to examine Reading and Writing;
-Ontario Student Transcript •training sessions being offered;
- Grade 9 Course Code revisionsavailable on Ministry website;
- Grade 11/12 Course Codes/Curriculum Policy Documents beingupdated;
-Grade 9 to 10 Cross Over Materials &Transfer Courses;
-Additional SecondarySchool Reform timelines provided;
- Assessment for Science &Technology Achievement Project CD in
schools;
-Risk Watch Pilot Project and Sifton Safety Home Programupdates;
-Speech &Language services for children upto5 years being developed;
- New initiatives in alternative education are in progress;
-Harmonized service delivery model for Psychological Services
implemented.
Thereports are received on motion of Brockand Hart.
Trustee Hunter is absent during voting.
16-C.Business Services -1998-99 Audited Financial Statements
The /Administration presentsan overview ofthe 1998-99Audited Financial
Statements,itis noted the 1996-99 Rnancial Statement of Operations and
an analysisofthe variancesforboththe revenues and the expenditures,
was presented tothe Board at Its regular meeting held on 1999 November
23:Supplementary financial information,including a detailed accounting
of the Sard's year end financial results using ttie same format as
containedInthe 1998-99 budgetdocumentwasalso provided.Thereview
includes:the Status Report, Expenditure Summaryby Superintendency/
Department - 1999 August31, the Reportof Account Balances- 1999
August 31,and the Ministry of Education Schedules.
David Gurnham,External Auditor from Deloitte &Touche, reports that, in
accordance wth accepted auditing standards, anaudit wasconductedof
the Board's balance sheet as at 1999 August31, and the revenue fund
statementof operations,thecapital fund statementofoperations,tiie trust
fundsstatement of continuity,andthe reserve funds statement of continuity
forthe year then ended.
The Auditors'Reportstates thatthese financial statements present fairly,
in all material respects, the financial position of the Board as at 1999
August 31,the results ofits operations and continuity ofitsreservesand
trust funds forthe yearended,inaccordance with the accounting principles
disclosed in Note 1 to the financial statements.
(see recommendation 1)
1999 December 21...21
Recommendation:
1.That the 1996-99 Audited Financial Statements,be approved.
The report is received and the recommendation is adopted on motion of Wice and
Peters.
Trustee Hunter is absent during voting.
REPORTS OF COMMITTEES
17'A.Report ofthe Special Education Advisory Committee
1999 December 07
11:45 a.m.-3:45 p.m.
Members Administration and Others
L.Stevenson,Chairperson J. Worthlngton
P; Askey J.Miihausen
J,Bennett E.Maybury B.Merifield R.Salazer
C.Nurse A.Morse K.Heffernan G.Minaker
J.Townshend P.Qallin P.Mennill P. Willoughby
C.Hawthorne M.Tucker P.Toogood K.Morrison
B.Hunfvitz N.Gooding S.Seymour W.Scott
E.Hager P.Gillis
R.Teichrob L.Vince
G.McGahey N.Gooding -
Regrets:L.Shainline
Reports:
1.The meeting was held inthe Avelon dining room at Arthur Voaden Secondary
School.Appreciation was extended to Paul Willoughby,Principal,for hosting
the meeting andtothe staff andstudentsofthe Foods Services program for
preparing the lunch.
2.No conflicts of interest were declared.
3.TTie agenda was confirmed.
4. The minutes ofthe 1999 November 02 meeting were reviewed.
5.TTie Communication Sub Committee presented a report and recommended
several initiatives to assist in raising the awareness of Special Education
within the schools and community.
1999 December 21 ...22
A lengthy discussion was held regarding the recommendations and the
Committee supported the initiatives.It was reported that Sharrori Christie,
Community -Corporate Development Officer,will act asa resource to the
Communication Sub Committee during the preparations for the information
Fair andWorkshop tobehosted bySEAC,on2000 March 25 (tentative date).
The reportwas received.
6.Rosine Salazar,Coordinator,Speechand Language provided information
pertaining tothe role ofthe Speech Communicative Disorders Assistant.
The roles of the Speech-Language Pathologist and the Speech and
Language Assistant were discussed.Peter Askey,Executive Superintendent
• of Program Sen/Ices,advised that a recommendation forthe hiring ofan
additional 2.0 FTE Speech-Language Pathologlsts,(onepermanentandone
-temporary position),effective 2000 January 10,is to be presented -tothe
Committeeofthe Whole Bo^d at its meeting of 1999 December 07.
Copies ofthe Interministerial Guidelines for the Provision of Speech and
LanguageService -1998 September (PPMdl)were distributed.Reports
pertairiing tothe number ofstudents receiving speechand language services
across the district as well as at the CommunityCare Access Centre were
presented and discussed.
7.Agenda Items for the SEAC evening workshop sessions of2000January 18
and February 15 were considered. It was agreed that a discussion
pertaining to thel 999-2000 Budget as it relates tothe delivery of Special
Education programs and services be scheduled for^000 January 18..
Additional agenda items, as presented by the Cofhmunication Sub
Committee,were confirmed.
8. Paul Mennlll,Superintendentof Education,provided an update regarding a
meeting held vsnth the SEAC Ad Hoc Committee pertaining tothe mandatory
student community involvement portionof the Secondary School Reform.
Carol Hawthorne, Ontario Association for Families of Children with
Communication Disorders, reported that the SEAC Ad Hoc Committee
recommendedthat a separate pamphlet be written as a guide/resource for
parents of special needs students as they help students to fulfil the
CommunityInvolvement requirements for graduation.
A draft pamphlet entitled.Empowering Students and Parents Toward
Community Involvement in Our Secondary Schools,was distributed and
amended to reflect the discussion.It was noted that the pamphlet will
complement thecurrent Secondary School Reform documents and provide
an additional resource for parents/guardians during the IPRC process.
Information regarding the availability of the pamphlet is to be announced
throughschool newsletters and distributedto community agencies.
1999 December 21 ...23
It was requested that Ky!e Heffernan,Learning Coordinator -Special
Education be included inthe membership ofthe SEAC Sub Committee to
provide her expertise and leadership In coordinating the task.Individual
Associations were invited to submitany additional input/suggestions to the
committee during December/January.An updateIsto be provided at the
February meeting.
9.Paul Willoughby,Principal,Arthur Voaden S.S.conducted a tour of Arthur
Voaden Enterprises,a unique business-driven technology program offering
studentsa meaningful educational experience to prepare them for the world
ofworkand'the rigoursofpost-secondary education.
10.Karen Morrison,Technology Instructor/Coordinator,Amethyst School,
provided information pertaining to the Amethyst Project,a Network to
Learning program.Jointly funded by Human Resources Development
Canadaandthe Ministry of Education,the program provides diagnostics and
prescriptive sen/Ice for adults.TTie program operates at Arthur Voaden S.S.
and five other community sites.Information regarding the Network to
Learning Project may be accessed through the website,
vwvw.amethyst.tzo.net
11.An updatefrom the SEAC Steering Committee pertaining toa work plan to
review the Report to the Minister of Education on the Re^new of the
Provision of Special Education Programs and Services - 2000 (Special
Education Plan) was presented.
In response toa question of clarification regarding the role ofSEAC in the
review process,itwas explained thatin accordance with the Education Act
Regulations,the Board shall ensurethat its SEAC is "provided with the
opportunity to participate in the Board's annual review of Its Special
Education Plan. Itwas agreed that the SEAC Steering Committee be
renamedto the Coordinating Committee for Review ofSpecial Education
Pian.
Thestepstobe followed in the review processandthe Identified issues,
as set out below,were endorsed:
- use of technology tosupportstudents wth exceptional needs;
- staffdevelopment plan tosupportclassroom teachers programming for
exceptional students;
-implementation of the Individual Education Plan (lEP)for Identified
students:
-potential programs for secondary school Identified studentstosupport
Secondary School Reform.
The Committee alsosupportedthatthe following areas be reviewed during
the upcoming year;
1999 December 21 ...24
-Programs and services related to behaviour exceptional students:
- Intensive Support Program;
-Itinerant Gifted Program;
- Itinerant Literacy Program.
12.A letter from the Honourable Margaret Marland,Minister without Portfolio
responsible for Children,In response toa letter from Peter Askey,Executive
Superintendent of Program Services pertaining to SEAC's concern regarding
" ' the lack of funding for programs suchas Project Hope,was received.
13.The report ofthe Alternative School Year for D.C.Program was deferred to
the meeting of 2000 January 11.
14. The role ofthe Learning Support Teacherwas deferred tothe meeting of
2000 January 11.
15.The Committee then met in Forum.
16.The meeting adjourned at 3:45 p.m.
L.STEVENSON,
Chairperson
The report is received on motion of Bennett and Townshend.
Trustee Hunter Is absent during voting.
17-B.Reportof the Committeeof the Whole 1999.December 07
Members Administration and Others
D.Stewart,Chairperson P.Gryseels J.Thorpe B.Poisson
S.Peters P.Askey R.Trahan J.Bechard
H.WIce B. Bryce G.Treble G.Osinski
P.Schuyler (+5:10)B.Greene L.Peck C.Bear
G.Hart J.Empringham J.McKenzie S.Galati
J,Bennett .Q.Jazey K.Bushell S.Christie
P.Smith P.Mennill C.Linsdell A. Hogg
C.Nurse C. Murphy
K.Wilkinson S.Lundrigan
W.Brock R. Murray W.Schreiter
J.Townshend M.Sereda C.McKenzie
Regrets:A.Deathe, J. Hunter, P.Jaffe,R. Vaughan
Reports;
1.No conflicts of interest were declared.
1999 December 21...25
2. The Committee met in camera from 5:00 p.m. to 6:05 p.m.-and discussed
confidential personnel,property and other matters.
3. The Committee mat In public session from 7:00 p.m. to 9:40 p.m.
Recommendations on the purchase of Library Automation Software and
Custodial Supplies were reported out tothe Boardthat evening and approved.
4.Administrative Response to: Area Accommodation Study Committees
The Boardreceived reports fromthe following Area Accommodation Study
Committees and on 1999 November 23,referred them to the Committee ofthe
Whole meeting on 1999 December 07 forfurther consideration.
•Dorchester Area
-Northbraa P. S., Sir George Ross S. S.,Thames S. S.
•St.Thomas and Area
• - • -Woodstock and Area
The Administration was directed to review and analyze the four Committee
reports with a viewto costing the Committee recommendations,and present
viable alternatives.As a matter of record,the Administration expressed their
appreciation forthe workand timeundertakenbythe Area Accommodation
Study Committees.
It was noted that since the establishment of these Committees,the budget for
the 1999-2000 school year was passed.Inthat budget, the Board approved
alargeramountof funds forclassroom expendKures thanwere recommended
bythe Province. Asa result,there is less moneyavailablefornon-classroom
expenditures.
The debt load of the Board is increasing and is a determining factor in the
options presented. Priorto expending the money,all avenues must be
Investigated in order to achieve fiscal responsibility. This includes using
vacant space available,decreasing operating expenditures byclosingschools,
and considering options which cost less.
Each ofthe Committee reports was reviewedbythe Administratiort indetail
and the costing implications for the Committee recommendations were
identified.Follovinng the review of tf)e reports, the Administration made a
comprehensive presentation to the Board outlining various options and
recommended action vnth respect to each of the Individual areas.
The Administration fully recognizes that the options will cause reaction inthe
community,and remaining vnth the status quo in each case is a viable
alternative.Atthe same time, In attempting to address the issues,the primary
consideration should notbe emotional or financial.Allthings considered,what
is the best educational alternative forthe students must be the primary focus.
1999 December 21 ...26
The accommodation options presented by the Administration for the
Dorchester,Northbrae,and Woodstock areas are referred totheir respective
school communities for Input.
(see recommendation 1)
The St. Thomas and Area Study Committee had a widearray of issues to
consider In the community,from the large numbers of.pupil spaces in its core
area schools to potential growth areas In the suburbs where thereare currently
no facilities.As the Committee report Indicated, they considered various
options as well as school and demographic data for St.TTiomas andarea in
the preparation oftheir report.
The Implementation ofbothimmediate and long-term recommendations would
resultin effective programdelivery,enhanced educational opportunities,and
specificcost savings Identified through the closure of the Early Childhood
Education Centre and the Mary Bucke Public School site.
The boundary modifications and school reorganizationproposal will result in
additional JK-8 facilities and greater facility utilization.The designation of
"holding zones" Inareas ofnewdevelopment will also provideaccommodation
alternatives until such time as facilitiesare provided inline \Mth the long-term
target line of the report's recommendations.
Based on this analysis and costing, the Committee recommendations are
educationallysound.In addition,the cost/savings cited represent a payback
periodforthe expenditures over a timeperiod from Immediate,depending on
the land sales,to 12 years,if the land is not sold.
Committee
Recommendation:
A Grade 7 and 8 be
added to
Balaclava Street
P.S.
B Close Early
Childhood
Education Centre
and have children
attend home
school
Cost:Savings:Comment:
$30 000 0 boundary change
matches program
delivery vnth rest of
Valley
$150 000 »•annual maintenance,
custodial,secretarial,
and transportation
cost savings
$450 000 •-sell building
1999 December 21 ...27
Committee
Recommendation:
C Renovate Eigin
Court P.S.to
accommodate
JK/SK students
D Renovations for
JK/SK at Myrtie
Street P.S.
E Renovate for
JK/SK at
Scott Street P.S.
F Close Mary
Bucl<e P.S.and
accommodate
'students at Forest
Park P.S.
G Addition and
renovation at
Forest Park P.S.
(see recommendation 2)
Cost:
$100 000
350 000
$50 000
$1 740 000
Savings:Comment:
0
$210 000
renovations for 65
students
renovations for 30
students
renovations for 30
students
sell building
better programming
available
need to
accommodate 75
JK/SK students plus
88 students from
Mary Bucke
5. Speech and Language Pathologlsts Positions
Arecommendation by Student Services staff in April 1999 indicated theneed
for an additional 5.0 Speech-Language Pathologlsts to complete the
harmonization process.At that time, the Board was able to approve an
additional 1.5 positions for the 1999-2000 school year.In August 1999,the
Director supported an additional 0.5 position.Two full-time permanent
positions were added tothe Speech and Language Services complement for
the 1999-2000 school year resultingina totalof 19.8 positions.
InJune 1999,the Boardmade a recommendationthat Senior Administration
review the surplus from ti^e 1998-99 budgetand allocate any additional funds
toward Student Sen/ices positions.
A 0.80 temporary Speech-Language Pathologist position has been unfilled
since 1999 September 09 and has remained vacant after interviews and
additional advertising.
1999 December 21 ...28
At the present time,the Speech-Language Pathologist •student ratio in the
East is higher than the remainder of the Board.A brealcdown of speech
pathologist/student ratios by the four predecessor boards isas follows:
Oxford-1:6037 Elgin-1:4627
Middlesex -1 ;4678 London -1 ;4968
Total costs of $68 105 minus savings from unfilled position of $21 118 a
$46 987.
Additional Speech-Language Pathologist positions will be assigned totheEast
CECand toCentral CEC tocoverthe preschool Vanier class (JK/SI^located
at Lome Ave.P.S.Speech and Language intervention is an important
component of programming for these students who will remain at risk for
significantbehavioural difficulties vrithout appropriate supports.
Immediate approval should allow adequate timeto offer positions and have
successfulcandidatesgivesufficient noticetotheirpresent employers inorder
to commence employment 2000 10 January.
(see Recommendation 3)
6. The Report ofthe Native Advisory Committee,which meton 1999 November
09,was received.
7. The Report ofthe Policy Working Committee,which meton 1999 November
23,was received.
a) Itwas noted that Trustee Vaughan and members of ProgramServices
are inthe process of formulating a draft policyonPolitical Activity on
Board Property.
b)In responseto questions raised during a recentsuspensionappeal,the
Administration provided clarification onthe process followed bySchool
Administrators and will ensure they continue to follow the process
outlined in the procedures.The procedures for reinstatement after
expulsion are to be reviewed bythe Committee at Itsnext meeting.
c)TlieCommittee confirmed theirsupportofthedraftpolicyonAcceptance
of Gifts and Equipment. The Committee supported the draft policyin
principle on 1999 October 26, subject to it being consistent with
information presented to the Information Committeeof the Whole on
1999 November02,regarding student awards, scholarships, bursaries,
foundations,and revenue generation.
(see recommendation 4)
d)A lengthy discussion ensued on the draft policy and procedures on
Electronic Meetings. The Administration will amend the policy and
procedures to reflect the discussion for further review at the next
Committee meeting.
1999 December 21 ...29
e)Correspondence relatedto clarification ofa recent London Free Press
editorial entitled There must be limits on 'intellectual freedom'for kids",
is referred to the Administration for response.
8.The Monthly Rnancial Statements as at 1999 November 30 were received.
Financial Statement -1999 November 30
Approved Budget 1999 June22 $512 600 808
Add:Miscellaneous Revenue Items
1998/1999 School Budget Carryforward 5171 470
Registrations -Workshops and Seminars 2 950
SAVE Conference-HRDC Grant 5000 -
Madeline Hardy Casual'Salariesand 30 611
Supplies Allocation 5 210 031
Revised Expenditure Budget -1999 November 30 $517 810 839
Revised Revenue Budget -1999 November 30 $517810839
Recommendations:
1.TliattheAdministrative options concerning the following areas,be referred for f
community input,as follows:
three options referred to the Dorchester Area Accommodation Study
Committee
- three options referred tothe Area Accommodation Study Committee for
the Northbrae Community,and to the School Council for Sir John A.
Macdonald P.S.
-optionsreferredtothe School Councils for WoodstockColIegiate Institute,
College Avenue S.S.,Central Senior School,and Broadway,Northdale
and Victoria Public Schools.
2.That the following St.Thomas and Area School Accommodation Study
Committee recommendations beapprovedin principle,andthe Administration
report backtothe Board by2000 February 01,with respect to implementation
schedule,costing estimates,and funding.
r
1999 December 21 ...30
(a)That all schools be organized on either the JK-8 model orthe JK-6 and
7-0 model (except for the county-wide French Immersion School which
will remain 1-6 and 7-8).
(b)That grades 7 and 8be added to Balaclava Street Public School,and
thatthe boundary between Balaclava Street Public Schooland Edward
Street Public School be moved one block north to the railroad; and that
students withinthe new Balaclava Street Public School boundaries who
currently attend Edward Street Public School or Locke's Public School,
will have their choice of schools;renovations will be completed to
Balaclava Street Public School to accommodate an instrumental music
program (September 2000).
(c)TTiat effective immediately,the Dalewood subdivision north of Donker
Drivebe designated as a 'holding zone"as follows:
JK-6 to Edward Street Public School
7-8 to .Locke's Public School
(d)TTiat,subjecttothe necessary renovations to neighbourhood schools
(Elgin Court, Forest Park,Myrtle Street,and Scott Street Public
Schools), the Early Childhood Education Centre be closed and the
children be returned to their designated neighbourhood schools,and
that the EarlyChildhoodEducation Centre be sold (September 2000 or
September 2001).
(e) Thatrenovationsbe completed at Elgin CourtPublicSchoolInorderto
accommodate three classrooms for JK/SK,and that two portables be
added to Elgin CourtPublicSchool Inorder to accommodate existing
classes (September 2000 or September 2001).
(f)That renovations becompletedat Myrtle Street Public Schoolinorder
to accommodate two classrooms for JK^SK (September 2000 or
September 2001).
(g) That renovations be completed at Scott Street PublicSchool Inorder
to accommodate one classroom for JK/SK (September 2000 or
September 2001).
(h) That Mary Bucke Public Schoolbeclosedandthegrade1-3classes be
moved to Forest Park Public School, and that the MaryBucke Public
School propertyand building be sold (September 2000 or September
2001).
(i)That renovations be completed at Forest Park PublicSchool inorder
to accommodate the numbers of students coming from the Early
Childhood Education Centre and Mary Bucke Public School,and that
these renovations be barrier free.
1999 December 21 ...31
(j)ITiat Bmdale Public School be maintained in a good state of repair
including improvements to the heating and ventilation system,boiler,
electrical upgrades,and roofing;and that Elmdale Public School
eventually be moved as part of a long-term plan to builda new school
inthe Shawside Development,and the current buildingand propertybe
sold.
(k)TTiat the Lake Margaret area and Shawside Developments be
designated as "holding zones'forPortStanley PublicSchool until such
time as a new school is builtin the Shawside Development.
(I)That,as partofa long-term plan,whenhousingdevelopmentexpands
inthe area,a new JK-8 school be builtIn the southeast portion of St.
Thomas, that the old buildingat NewSarum PublicSchool be closed
when the new school is built,and that students residing west of
Centennial Road whocurrentlyattend NewSarum Public School be
designated to "attend the new school.
(m) That,as partofa long-term plan,whenhousingdevelopmentexpands
in the area,a new JK-8 school be builtInthe Shawside Development
to serve students in the Lake Margaret,Shawside,and Elmdale areas.
(n)Thatthe Superintendent of Educationappoint a special committeeto
develop strategies to enhance the enrolment at Scott Street Public
School.
3.That an additional 2.0 FTE Speech-Language Pathologists to commence
employment2000 January 10 be hired; one permanent Speech-Language
Pa^ologist commencing 2000 January 10,and one temporary Speech-
Language Pathologist forthe period 2000 January 10 to 2000 June 30. The
Executive Superintendent of ProgramServices will reviewthe budget forthe
2000-2001 school year to assess the possibility of extending the funding to
retain the temporary position permanently.
4. That the policy on Acceptance of Gifts and Equipment (see page 34), be
approved.
D.STEWART
Chairperson
Thereport isreceived and the recommendations are adopted on motionofSmithand
Vaughan.
Trustee Hunter is absent during voting.
A
1999 December 21 ...32
17-C.Report of the Committee of the Whole 1999 December 21
Reports:
1.Trustee Jaffe declared a conflictof interest related to negotiation issues,and
absented himself during the discussion.
2. The Committee met in camera from 5:30 p.m. to 6:07 p.m. and discussed
confidential legal,personnel and negotiable matters.
Recommendation:
1. That the motion approved at the in camera session on 1999 December 21
related to secondary administrative appointments,be adopted and reported in
the minutes of 1999 December 21.
That,In accordance with the Revised Interim Promotional
Practices: Selection Procedures and Appointment of Principals
and Vice Principals,the following "pool" of candidates be
approved for appointment to the position, Principal,Secondary
Schools:
Dianne Thomson
Karen Wilkinson
P.SMITH.
Chairperson,ProTem
The report is received and the recommendation is adopted on motionofSmithand
Peters.
Trustee Hunter is absent during voting.
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
18-A None at this time
ADDITIONAL BUSINESS
19-A.Ontario Public School Boards'Association (OPSBA)
Trustee Brock advises that the OPS BA Symposium is to be held on 2000
January 27 -29 at the Sheraton Centre inToronto.Trustees Interested in
attending are requested to contact the Assistant to the Trustees,as soon
as possible.
The report is received on motion of Brock and Townshend.
Trustee Hunter Is absent during voting.
1999 December 21—33
COMMUNICATION
20-A,Received 1999 December 15 from PamSnyder,CoChairfortheThames
Valley District Alliance of Home and School Councils,nominating Wayne
Gowers as their representative on the Special Education Advisory
Committee,effective immediately,replacing Mamie Crawford who resigned
1999 October 25.
Approved on motion of Townshend and Hart.
Trustee Hunter is absent during voting.
ADJOURNMENT
The meeting adjourns at 9;03 p.m.on motion of Vaughan and Townshend.
CONFIRMED:
Chairperson
1999 December 21 ...34
Thames Valley District School Board POLICY
Title ACCEPTANCE OF GIFTS AND Policy No.
EQUIPMENT
Department OPERATIONS SERVICES Status
Reference(s)Effective Date
It isthe policy ofthe Board to provide forthe acceptance ofdonationsand gifts from
individuals and organizations.All donations will become the property ofthe Board
and every effort will be made to honour the intent of the donor.
Administered By -Operations
Date of Last Amendment
Board Resolution/