12/7/1999 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
COMMITTEE OF THE WHOLE
TUESDAY,1999 DECEMBER 07
PUBLIC SESSION -7:00 P.M.
AGENDA
1.Conflicts of Interest
★2.Request for Proposal:Library Automation Project
★3.Request for Proposal:Custodial Supplies
4.Administrative Response to:
Area Accommodation Study Committees
Dorchester Area
Northbrae P.S.,Sir George Ross S.S.,Thames S.S.
St.Thomas and Area
Woodstock and Area
5. Monthly Financial Reporting
(handout at meeting,due to month-end schedule)
6.Speech and Language Pathologists Positions
7. Report of the Policy Working Committee
8. Report of the Native Advisory Committee
approve verbal
approve verbal
approve pages 2-21
receive
approve pages 22 - 23
approve pages 24 -25
receive pages 26 - 28
V *DECISIONS TO BE REPORTED OUT TO THE BOARD,1999 DECEMBER 07
J
-k
THAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR BOARD MEETING,1999 DECEMBER 07
The Board meets in Committee of the Whole on the above date in the Board Room at
the Education Centre,meeting in camera at 5:00 p.m., on motion of and
, followed by a public session at 7:00 p.m.
113-A CONFLICTS OF INTEREST
REPORTS OF COMMITTEES
114'A Committeeofthe Whole,1999 December 07 receive verbal
ADJOURNMENT
V THAMES VALLEY DISTRICT SCHOOL BOARD
BOARD MEETING,1999 DECEMBER 07
The Board meets In Committee of the Whole on the above date in the Board Room
at the Education Centre,meeting In camera at 5:00 p.m. on motion of Brocl<and
Wice,followed bythe public session at 7:00p.m. The following are inattendance:
D. Stewart,Chairperson,Pro
tem
8.Peters
G.Hart
P.Schuyler (+5:10)
also;
P.Gryseels
P. Askey
B. Bryce
B.Greene
J. Emprlngham
G.Jazey
P.Mennill
C. Murphy
R. Murray
J.Bennett
P.Smith
H.WIce
M.Sereda
J.Thorpe
R.Trahan
G.Treble
L.Peck
Ji McKenzie
K.Bushell
C.Linsdell
K.Willdnson
Regrets:P.Jaffe,R.Vaughan,J. Hunter, A.Deathe
1-A No conflicts of interest are declared.
REPORTS OF COMMITTEES
2-k Report of the Committee of the Whole
Reports:
1.No conflicts of interests were declared.
C.Nurse
W.Brock
J.Townshend
W.Schelter
C.McKenzie
B.Polsson
J.Bechard
G.Osinski
C.Bear
S.Galati
S.Christie
A. Hogg
S.Lundrigan
1999 December 07
2. The Committee met in camera from 5:00 p.m. to 6:05 p.m. and discussed
confidential personnel,property,and other matters.
3. The Committee, met In public session from 7:00 p.m. to 9:40 p.m. and
discussed accommodation issues,financial reporting.Speech and Language
Pathologistpositions,and reportsfromthe Policy Working Committeeand the
Native Advisory Committee.
The Committee will reportto the Boardat Its meeting on 1999 December 21.
1999 December 07...2
4. Requestfor Proposal: LibraryAutomation Initiative
This isa multi-purpose initiative designed to harmonize library automation
services withthe establishment ofa district-wde union database,automate the
remaining non-automated school libraries,and replace the non Year 2000
compliant library automation software and hardware that exists in many ofthe
schools.
During the 1998-1999 academic year,a Library Automation Committee was
formed consisting of elementary and secondary teacher-librarians from the
four forming partner boards,Program Services Information Technology and
Library/Media staff,andSupply Management personnel.TTie Board's Request
for Proposal was issued on 1999 July 26,andwas advertised via mailings,the
Internetand the Electronic Tender Network.Responses were received from
eleven suppliers.
The Committee assessed each response againsta common set of objective
criteria,as identified inthe Request for Proposal and all submissionswere
deemed to be compliant.T?ie eleven submissions were reviewed and
rigorously evaluated by theCommittee.The Committee believes thata solution
has beenchosenthatiscapableof delivering a union catalogue,centralized
cataloguing,and extensive resource sharing capabilities to meet the needs of
students and teachers in a large district school board.
This initiative will be financed within the Program Servicesoperatingbudget
over a three year period.
(see recommendation3)
5.Requestfor Proposal:Custodial Supplies
A Committee of Operations Leaders and the Operations Co-ordinator at
Facility Services,along with membersofthe Supply-Management team,was
formed to invite submissions for a direct order and delivery custodial supply
system to individual sites ofthe Board.The goal was to award this proposal
to one supplier or a combination of firms who mutually agreed to form a
partnership to supply and deliver the products.Bids were received from twelve
firms.
TTie bidders were evaluated against the criteria listed in the Request for
Proposal.It is felt thatthe recommended vendor will provide a total solution
of product,quality,reporting,and service from a customer-based contract.
The length ofthe contract isthreeyears with a possible two-year extension,
(see recommendation 4)
\
\
I
"\
1999 December 07...3
Recommendations:
1. Thatthe motions approved at the incamerasession on 1999 December 07
related to (a)Elementary Vice Principal Appointments,and (b)Secondary Vice
Principal Appointments,be approved and reported in the minutes of 1999
December 07.
(a)TTiat,in accordance with Revised Interim Promotional Practices:
Selection Procedures and Appointment of Principals and Vice
Principals,the following "pool"of candidates be approved for
appointment tothe positions,Vice Principal,Elementary Schools on
the dates as specified:
-*on date when Part 1of Principals'Certification iscompleted
- all others,on 1999 December 07.
Linda Baker BevKerr
Donna Baran *Marianne LaRose
Paul Cook Brenda McCormick
Sheryl Cooke-Sawyer Lynne Moffatt
Sue Easton *John Morrow
Wendy FanA/ell Deborah Reid
Kimberly Goodwin-Myers Earl Towell
Peter Hammond *Lisa Trewln
Cella Handsaeme Lorn Vitols
Shannon-Lee Kelly *
(b)That,in accordance with Revised Interim Promotional Practices:
Selection Procedures and Appointment of Principals and Vice
Principals,the following "pool"of candidates be approved for
appointmentto the position.Vice Principal,Secondary Schools:
Paul Cook Eleanor Salmon
Kimberly Goodwin-Myers Marilyn Simpson
Dennis Lunau Violet Towell
2. Thatthe resignation to retirement forthe following secondaryschoolteachers
be accepted underthe mutual consent clause,effective dates as listed:
Carol Hunter 2001 February 28
Mike Tlbensky 2000 February 29
3. Thatthe Boardenter intoa contract witfi AmeritechLibrary Services toprovide
a library automation software and hardware solution for all elementary and
secondaryschoolsinthe District,at an amountnotto exceed $1 021 875.
1999 December 07...4
• 4.That Robert Gordon Company be approved as the vendor for Custodial
Supplies.
D.STEWART
Chairperson
The report is received andthe recommendations are adoptedon motion of Bennett
and Townshend.
ADJOURNMENT
The meeting adjourns at 9:45 p.m on motion of Townshend ^d Peters.
CONFIRMED:
Ctftairperson