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11/21/2000 - Regular Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD AGENDA FOR REGULAR MEETING,2000 NOVEMBER 21 The Board meets In regular session on the above date inthe Board Room at the Education Centre, meeting in Committee of the Whole, in camera,at 5:00 p.m. on motion of and , foiiowed by a public session at 7:00 p.m. O CANADA -LORD ROBERTS P.S.SCHOOL CHOIR VALEDICTORY ADDRESS OFFICIAL RECORD 92.A.CONFLICTS OF INTEREST CONFIRMATION OF MINUTES 93-A Minutes of the Regular Board meeting,2000 October 24 REPORTS FROM THE ADMINISTRATION 94-A.Director's Announcements 94-B.Departmental Updates 94-C.Business Services:1999-2000 Financial Results approve separate receive receive verbal pages 2-15 approve pages 15 (a)(b)(c) REPORTS OF COMMITTEES 95-A.Special Education Advisory Committee,2000 November 07 approve pages 16-20 95-B.Committee of the Whole,2000 November 14 approve pages 21-33 95-C.Committee of the Whole,2000 November 21 verbal MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN 96-A.None at this time. ADDITIONAL BUSINESS 97-A.Ontario Public School Boards'Association -Update receive verbal 97-B.Chairs'Committee Report receive page 34 -Extra Curricular Activities -Public Input COMMUNICATIONS 98-A.None at this time. NOTICE OF MOTIONS QUESTIONS BY MEMBERS GOOD NEWS ITEMS •"Did you know..." ADJOURNMENT THAMES VALLEY DISTRICT SCHOOL BOARD REGULAR MEETING,2000 NOVEMBER 21 The Board meets in regular session on the above date in the Board Room at the Education Centre,meeting in Committee of the Whole, in camera,at 5:00 p.m. on motion of Brock and Sutherland,followed by a public session at 7:00 p.m.The following are in attendance: P. Jaffe,Chairperson (>6:00 +6:05) D.Stewart R.Vaughan S.Peters also: J. Laughlin P. Askey P.Qryseels B. Bryce B.Greene C. Murphy M.Sereda G.Jazey J.Thorpe Regrets:C.Nurse,P.Smith P.Schuyler (+5:15) G.Hart J.Bennett J.Hunter P.Mennill L.Robertson J.Empringham R. Murray G.Treble L Peck J.McKenzie K.Bushell A.Sutherland W.Brock J.Townshend P.Doelman (+7:00) C.LInsdell J.Roth R.Princis N.Hindmarsh S.Galati S.Christie A, Hogg W.Scott LORD ROBERTS P.S.,LONDON,CHAMBER CHOIR The appreciation of the Board is extended to the Lord Roberts P.S.,Chamber Choir, and conductor Susan Whitehead,for leading in the singing of 0 Canada and bringing musical presentatioris during the Valedictory Address. 2000 CHAIRPERSON'S VALEDICTORY ADDRESS Board Chairperson Peter Jaffe presents his valedictory address: One ofthe special features ofour Board meetings Isthe opportunityto enjoythe talents of the young people Inour system.Without the support of our teachers, parents,and,of course,the students,these special experiences would not be possible.Itis a pleasure to have the LordRoberts students withus and Iwant to give my personal thanks totheir director Susan Whitehead,their principal Dale Atchison,the parents who have accompanied their children tonight and to the student performers.You remind us ofwhy we're here and make us grateful we have the opportunity to sen/e you as tmstees. 2000 November 21 ...382 In preparing fortonight's address,Iconsidered the journeywe've been onsince our amalgamation threeyears agototheThames Valley District SchoolBoard.. I would ask you to listen carefully tothe lyrics ofthe song the choirisgoingto sing because althoughitwas written on behalfofa group ofchildrenwholived ina New York orphanage inthe 1930's,itcould wellhave been writtenabout the roleof Ontario trustees at theturnofthe 21"century. Inmanyways,we've become orphans ofthe school system. Like theorphans feeling thatnoonecared whetherthey greworshrunk,trustees have worked very hard over the last three years and under very difficult circumstances to bring theThames Valley District School Board toa point that it functions at a superior level despite its infancy.Having our representation across the District reduced from 61 to 13 trustees at amalgamation,together we'veovercometremendousobstacles,oftenwithout much appreciation forour accomplishments.In fact,itisnot uncommon for many onthe campaign trail overthelastseveralweekstobefacedwith the question,"Why would youwant thisjob?"Obviously,it'snotforthe powerand money. We're often expected to act on behalfofthe government even when we know theirdecision isn'tthe right oneforourstudents. Wehave all the accountability to our ratepayers but no abilityto raise money and limitedfreedom to allocate it to meet our local needs. Astrustees, we can relate with the lineInthesong, It'sthe HardKnockLife,that asks,"Once a day,don'tyouwantto throw In the towel?"Think backtoyour feelings the day last spring when the government overturned our collective agreement with secondary teachers thatwouldhave protected extra-curricular activities forourstudents. But,liketheorphans, we've never lostfaiththatthere would be brighter days ahead. We knew thatour commitment tostudentswas strongand togetherwe could address the challengesthatwerepresented to us. Wewere prepared to offer our guidance and collective wisdom to ensure that our students come first. We can take prideat the end ofthistermat ourmany accomplishments. While the mediatendstofocusonallthethingsthatgowrong,andthe conflicts thatariseamong the stakeholders andthe provincial government,oursystem's accomplishments rarely make the headlines.In fact,thegood work thatgoes oninourschools daily is often taken for granted andgoes unreported.I'd like totakea few minutes to look atthe headlines we would write if Thames Valley was in the newspaper business. Our accomplishments would have read something like thisonthe front page ofthe Thames Valley Times'. 2000 November 21...383 HEADLINE -'Board designs new governance model" The new governance model that we established for Thames Valleyclarifiesour roles and responsibilities and sets a positive framework for the new board. I recall in the old days that trustees thought their role was to be the official opposition party to the Administration,always ready to second-guess advice and single out any apparent errors. They saw themselves as administrators rather than trustees,suggesting how to renovate oldbuildings,run programs more effectively,orprovideadvice onwhat computers to buy.TTiis model Is clearly not an effective way to run a $540 million corporation specializing inchildren's learning and well-being. Ournew model accepts that we have onlyone employee~the Director. Thiswas one of the most Important decisions we made as a new board in selecting the Chief Executive Officer that would lead our system.John Laughlln has positioned us a leader inpublic education across the province. We owe hima debt ofgratitude forthe collaborative way he laid the foundation in establishing our mission and belief statements,and for his perseverance and leadership in Integrating these beliefs Into allthat we do.If we continue to surround him with adequate resources and dedicated staff who share the system vision, we will continue to put students first and make sure that we are successful. The trustees'role focuses on having policiesand practices inplace that turnthe vision into a reality.As well, the trustees can never rest in being strong advocates for public education.Our past Chairs,Heather Wlce and Pat Smith were excellent role models on advocacy and gaining the respect ofthe Minister of Education. Another significant accomplishment of the new Board was our commitment to thinking of ourselves as Thames Valley rather than as a stem of our former boards.We agreed not to adopt our former practices but to look for the fifth alternative-what Is best for our system collectively, and Ibelieve we've done that. This was particularly evident when we dealt with the possible closure of Woodstock Collegiate Institute.All trustees showed their concern,visited the site and talked with parents and school staff. You made It clear that this was not a Woodstock Issue but a Thames Valley one that required a Thames Valley solution. Together,withthe community,we grappled with the complexity ofthe issues that were raised. The process and our intensive Involvement in the debate were as important as any specific outcomes. 2000 November 21 ...384 Our governance model, too, has provided an opportunity for student representation on the Board with the elections of Ashley Deathe and Peter Doelman.These young people bringthe students'perspective and make our Board a stronger, more effective one through their contributions. HEADLINE -"Board puts students firstwhile maintaining fiscal responsibility." Each department within the Board has enjoyedsignificant accomplishments over the past three years. The Business Services department ensured that we maintained a bcdanced budget whilecommittingan additional $14 million to the classroom beyond the government's allocation. Our fiscal responsibilitywhile moving the system forward was heralded by the Education Improvement Commission as a result of the leadership demonstrated by Executive Superintendent Brian Greene. Additional Accomplishments ofthe Business Services department; Board consolidates its utility costs to one automated payment; Board budget posted on website; Payroll Services Help Line implemented to improve employee service; Standard specifications for capital construction projects created; Maintenance staff redeployed to equalize trades across system; Plan developed to reduce portables throughsurplus or building alterations; Board approves plan to address mould and air quality concerns; Investigationofhow electricalderegulation affects the Board was conducted; Board partners with purchasing co-operative to reduce costs; Twoschool bus safety programs developed for students; Transportation costs reduced through sharing routes with French First Language and the local Catholic board; Supply Management Department joins electronic tendering network; Tender results posted on Board web site. HEADLINE - "Board achieves labour peace.' The Human Resource Services department has successfully taken the forty-two collective agreements ofthe predecessor boards and negotiated them to seven agreements covering all staff within the system.We commend Executive Superintendent Bill Bryce and his team forthis accomplishment as well as being the first board In Ontario to obtain a secondary agreement this fall in probably the most difficulty climate for negotiations inthe history of Ontario. These accomplishments,as well as developing common benefit plans with input from our employee groups,set our board apart in the province and give us good reason to be very proud of our system. Additional Accomplishments ofthe Human Resource Services department r- 2000 November 21 ...385 Employee Assistance Program developed for Board employees; Board develops common promotional practice forschool administrators; System representatives partner to develop common supervision; • •Procedures for teaching staff; Board seeks stakeholder input on draft policy,procedures and training manual for Discipline of Employees; Human Resource/Payroll database offormirig partners harmonizedtoone common integrated system; Board employees provide input on draft l-larassment policy and procedures. HEADLIt^E -'Board launches Attainment of Our Vision initiative.' The Attainment of Our Vision initiative has provided us with a system direction for school improvement and we see daily examples of Thames Valley being a caring learning community.Our commitment to putting students first in ail our decisions has provided us with a sound basis to tackle many sensitive issues. I've particularly appreciated the opportunity to work closely with our Director, John Laughiln,and value the positive, supportive working relationship we've developed.John's leadership style is to lead by example.Over the past three years,I've watched him reflect our Vision as we've addressed the many challenges that have been presented to us, looking at them from both the political and staff perspectives. He has an innate abilityto pull a team together and,I believe,that our success as a new system is due in no small measure to his leadership,and the trust and confidence he brings to each situation.Thank you,John,for being such a fine role model to our students,ourstaff and the tnjstees.Youexemplifythe term, "partners in education"toward our vision of a caring learning community. Our Vision has also been modelled through the willingness of our various stakeholders-the Student Council presidents,the Federation president Home and School, and School Council,to help us finda local solution to the present extra-curricular crisis.While this issue has still not been resolved with the Ministry,Thames Valley partners again demonstrated their commitment to living our Vision. Our Board continues to be a model for other school systems on effective leadership and partnership with our stakeholders. We were also very pleased that our School Councils wanted to be part of our Visionbydeveloping an action planspecifictotheir rolewithinthe system.They are fine examples of what can be accomplished when people come together in a forum of mutual respect,committed to establishing a positive wori<Ing relationship toward a common goal. 2000 November 21 ...386 HEADLINE •"Programs adapted to student needs." When we amalgamated,our Program Services staff was faced with the challenge of harmonizing over eighty programs to meet student needs across the District.Equity of opportunity was a majorconcern as they were'examined and adapted to the widerThames Valleycommunity. Over the past three years,the staff under the leadership of Executive Superintendent PeterAskey,have initiatedand completed some veryambitious projects to meet the special learning needs ofour students.Forexample, our Alternative schools expanded from four to ten to assist at-risk secondary students,a Board-vinde approach to special education was implemented,and the complement for Speech/Language,School Support Counsellors and English Second Language were expanded. Anothersignificantachievement was the development ofthe Partnerships for Excellenceprogramtoassist younglearners.In June, the Ministry ofEducation announced that we would receive $5.5 million in additional funding to provide additional support toJK-3 students whorequire special education service as well as program support for Primarylevel students who struggle with literacyskills. This announcement was a timely one in \newofthe planningthathad been done by Program and Operations staffto address these issues. Additional Accomplishmentsofthe ProgramServices department 'WideArea Networkcompleted to improve system communication; -System implements new elementary provincialcurriculum and secondary School Reform measures; - Boardconsolidates Mediaresources, computer and AV repair services, and school-based computertechnicalsupport services ; • Board commits to environmental protection with education and -water reduction policy and new staff position; -System library automation system harmonized; - Instructionalstaff take advantage of new e-mail system; -Roger's ElectricLibraryacquired for Board staff and students; - New provincialreport cards implemented; - Steps to Success BehaviourSupport Programs implemented; - Board purchases AcademyofReading programforsystem use. HEADLINE -"Boardresponds to accommodation needs." Ifever we saw the benefitsof public consultation,itwas through the workof Operations staff in seeldng Inputon school accommodation issues across the region. Unlike a cookie cutter approach where one size fits all, Executive SuperintendentPeter Gryseels invited community partnerstocometogetherto discuss the specific needs of their schools through Accommodation Study Committees,providing SchoolCouncils with an opportunity to playa greater role inthe decision-making process. 2000 November 21...387 Over the past three years, the Board approved eight elementary schooi renovation projects-Masonville,FDRoosevelt and Northbrae InLondon,Oxbow in ilderton,Central and Northdale inWoodstock, Forest Park inSt.Thomas,and Northdale Central in Dorchester,as well as the construction of a new community secondary school in Strathroy. The Masonville projectisa goodexampleofthe community spiritthat pervaded each renovation project. The staff, parents, School Council and architect created a planthatsupported the needs ofthe school and together, they shared in the rewards that their new addition would bring to the Masonville learning environment.We can be very proud ofthe manner inwhich each ofthe projects was undertaken and with their successful results. Additional Accomplishments of the Operations Services department - Board finds alternate solution to closing Woodstock Collegiate Institute; -System develops school growth plans for school improvement; -Leadership training an essential tool forschool improvement; -Donations to schools provide new opportunities for students. HEADLINE -"Outgoing Trustees leave a legacy of 69 years serving students." Inmany ways, the six trustees who are leavingthe Board at the end ofthis term 'can do so with a sense of satisfaction that they've laid a solid foundation for the future ofthe Thames Valley District School Board. As they pass on the torch, they'll leave a legacy of commitment and dedication to the students they've served over their collective seven decades.We'll miss their leadership as each one brought a unique perspective to the Board table,whether itwas ensuring that the Board process was a fairand just one, advocating on behalf ofchildren with special needs,or ensuring that there was program equity across the Valley. want to offer my personal thanks to: Trustee Bill Brockfor20 years of service to London and Thames Valley, to Trustee Pat Smith for 15 years with Oxford County and Thames Valley, to Trustee John Townshend for 12 years with London and Thames Valley, to Trustee /Uex Sutherland for 10 years with London and Thames Valley, to Trustee Cynthia Nurse for 6 years with Elgin County andThames Valley,and to Trustee Robert Vaughan for 6 years to London and Thames Valley. 2000 November 21...388 There will always be challenging times butour newtrustees are inheriting a system that is woridng well,and thiscouldn'thave been accomplished without the support oftalented people at all levels ofthe organization. As Chair, I've appreciated the expertise and excellence of our Administrative staff and the wisdom and commitment tostudentsthatthetrustees havebroughttotheir roie. I appreciate thetrustand confidence you've hadinmetobeyour Chairperson thispast year.Obviously,behindanysuccessful ChairpersonIsa numberof hard-worl<ing and loyal staff who work behind the scenes with little public recognition-the "orphans of the orphans". In particular, we owe a debt of gratitudetooursupport staff,Sue Puilam,Ann Hogg,Wendy ScottandTheresa Levschuk,whoensure thingsrun smoothly inspiteofthe chaos. Onbehalfof the trustees,I also want to thank Sharron Christie and Sam Galati who ensure that communication withthe media and our stakeholders are a first-class effort. Aswe pass the torchon to the new BoardinDecember, I'mconfidentthat our tomorrows will be positive ones forourstudents inthe caring learning community we've created on their behalf. The appreciation ofthe Board isexpressedto Board Chairperson PeterJaffeforhis dedicated leadership during thepastyear,andthe Valedictory Address isspread upon the minutes on motion of Peters and Vaughan. OFFICIAL RECORD We regretto record thedeathofstaff member Brian Snelgrove,teacherat Montcalm Secondary School,London, on 2000 October 23. 92-A.Conflicts ofinterest are declared as recorded in the Report ofthe Committee of the Whole,Item 95-C. CONFIRMATION OF MINUTES 93-A The minutes ofthe Regular Board meeting,2000 October 24,are approved on motion of Brock and Townshend. REPORTS FROM THE ADMINISTRATION 2000 November 21...389 Directorof Education John Laughlin,extends a sincere thank-you on behalf of tjie Supervisory Officersteam to Chairperson Peter Jaffe forhis contributions overthe past year.IHe has been a valued colleague and has exemplified solid leadership by applying the seven "Cs:Cooperative,Collaborative,Collegiallty,Consensual, Communicator,Consultive and Common Sense.On behalf of the Board and the Administration, a giftis presented to Chairperson Jaffe by his son Aaron Jaffe. Witfi the assistance of two students from the Lord Roberts Chamber Choir, presentations are made to outgoing trustees Bill Brock,John Townshend,Alex Sutheriand,Robert Vaughan,and in their absence Pat Smith and Cynthia Nurse. 94-B.Departmental Updates The Administration present departmental updates on the following issues: Business Services - Various events attended by Executive Superintendent; -Sharon Dawson has accepted the position, Manager,Support Services; - Meetings continue regarding Strathroy S.S.Multi-UseProject; -School Renewal Projects expenditures for 1999-2000 summarized; - School Renewal Projects for2000-2001 prioritizedfor FacilityAudit; -Capital Projects Status; -Supply Management update on projects; -Transportation preparing procedures for inclement weather; -Status on various transportation initiatives; - School FacilitySurvey completed in 160 schools; - Distribution Centre held its annual United Way Breakfast fund raiser; - Alternative schools in London receiving bi-weeklydelivery service. Director Services 2000 November 21 ...390 - Directorattended Community ofSchools meetings and visitedschools; -Karen Button joineddepartmentas Supervisor,SystemStaffDevelopment; - Director attended various events and meetings; - CODE Executive meet to discuss extra-curricular solutions; - Ad Hoc Committee established on.Secdndary Extra-Curricularactivities; - AssistedwithConnexion2000 (Gr9,10 diplomarequirementre;Community Involvement; - Festive Card Contest Design winners recognized; - Designing secondary school booklet to assist Grade 8 students; -Thames ValleyEducation Foundation being established; - Positivefeedback onTake Cur Kidsto Workprogram held2000 Nov.01 -Selection Cte for two loan funds offer loans to 13 Woodstock S.S. -applicants; Plan unden//ay forEducationWeek being held 2001 May 7-11; - Various Staff Development Iniaitivesbeing conducted. Human Resource Services • Meeting held with Secondary School Councils re: extra-curricular issues; -District SchoolCouncils'wishto regulariy reportto Board; -Attainment ofOur Vision inservice training forSchool Councils ongoing; - Staffing in progress as result of Partnership for Excellence Initiative; -CUPE &AAPSP Re-enrollment of benefits targeted for2001 Jan 01; - Additional names added to Occasional Teachers lists; - Additionalteaching staff being recruited; -Disability Management meetings continue re:Attendance Program; -Several Health and Safety training sessions were conducted; - WestBridgeAssociate, EmployeeAssistant Program Provider- update; Operations Services - October 31 Reports to Ministry re: enrollment -Superintendents focusing on school improvement P.O.sessions; - Reports to Ministry re:system enrolmentforgrant purposes -Research &Assessment staffanalysing EQAO results; - Research &Assessment provide supportfor Trillium implementation; - School Accommodation furnitureand equipment lists flnalized; - Student Administration System -Trillium update; NewAdministratorWorkshops continue. 2000 November 21 ...391 Program Service -Partnership for Excellence Supplementary staffing inJK-3; - Telephone Services renewed with Bell Canada forCentrex III; - Various computer training sessions continue -calendars posted on -Intranet; - Newversion of Help Desk Software being implemented; - Pilotimplementation of Eduiog software underway; -Changes in Reporting Strands in Math on Elementary Report Card; -Math Resources for Grade 7 & 8 distributed 2000 October; - Newversion of Mathematics Organizational Framework completed; - EQAO Grade 9 Math assessment developed; -Connexion 2000 Volunteer Agency Fair initiative undenvay; •Teacher training session undenvay re:Grade 9 Exemplar; •Second Literacy Symposium held 2000 November 6 and 13; -Academy of Reading Software arrived at 132 school sites; - Program Review re: Developmental classroom &Special Learning class; -Individual Education Plans (lEP)Ministry of Education Standards; • PD opportunities organized by Language Portfoliofor 1600 teachers; -Grade 10 Reading &Writing Tests administered during 2000 October; -Secondary Literacy Teams participate in Literacy Symposium; - Developmental Reading assessment training undemay at 13 schools; System Review of Service Technologies Programs. The report is received on motion of Brockand Hart. 94-C.Business Services:1999-2000 Financial Results Oven/iew The audit of the 1999-2000 financial statements by Deloitte &Touche is nearing completionand as part of this annual review process a high level overview ofthe Board's financial results forthis past year is presented.Once again the Board is compliant with the Ministry of Education's four funding envelopes:ClassroomExpenditures,Special Education Expenditures,School Renewal and New Pupil Places and Administration and Governance.A comprehensive budget detail printout of accounts,will be provided to the Trustees when the auditors make their presentation of the audit report and accompanying financial statements to the Board. A preliminary projection of the Board's 1999-2000 operating results was presented to Trustees at their2000 June 13 meeting.ITie analysis provided inthat report focused on the most significantfactors impacting the Board's revenues and expenditures.The 1999-2000 Financial Statement of Operations,see page 394, outlinesthe actual revenues and expenditures for the year ended 2000 August31. The following analysis focuses on major revenue and expenditure variances from budget. 2000 November 21 ...392 REVENUES Student Focused Funding Grants The shortfall of $1.2 million can be attributedtotwofactors;a declinein continuing education enrolment of approximately 310 PTE students resulting ingrant reductions of$0.7 million anda reduction inthe funding required for capital interest costs which were $0.5 million less than anticipated. Interest Income Additional revenues of$1.3 million resulting from thisyear's positive cash flow experience. Transportation Recoveries The Increase of $0.7 million can be attributed to the increased level of service provided to our coterminous school boards. EXPENDITURES -Permanent Salaries Negotiated settlements with support staff employee groups Included provisions for the harmonization of salaries.The permanent salary accounts reflect savingsof approximately $1.6 million even though only two offive supportstaff employee groups had received payments related tothe harmonization oftheirsalaries prior tothe end ofthe Board's fiscal year. -Non-Permanent Salaries Amajority ofthe $2.4 million deficit inthe non-permanent salaryaccounts can be attributed to the school-based casual account expenditures for employee absence including teachers,educational assistants and secretarial / clericalsupportstaff.Significant costs were also incurredfor the provision of lunchtime supervision In the elementary panel. • Transportation Transportation costs were over budget by $1.9 million as a result of increased sen/ices for special education,program harmonization and additional service requirements fromour coterminous school boards.The additional services provided also accounts for theIncreased transportation recoveries described in the revenue section ofthe report.Fuel escalation costs have also Increased forcontractsthat expiredat the end of 1999 December. 2000 November 21...393 r"•• - Facility Services The cost of operating and maintaining Board facilities exceeded budget estimates byapproximately$0.9 m. The majorfactors contributing tothis over budget situation:overtimeand casual salaries for illness,vacancies and non-recoverable overtime;custodial supplies;portable moves; higher than anticipated utilitycosts. • Year 2000 Project Final costs related to Y2K project initiatives have exceeded Ministry funding by $0.6 million. -Supplies &Services / Furniture &Equipment The surplus generated in these accounts can be directly attributed to savings generated bythe schools intheir operating accounts which have been transferred to the reserve for classroom expenditures.These funds will then be returned to the schools for their use inthe 2000-2001 budget year.This practice is consistent with the Board's treatment of school- based accounts in prior years and is now required by the Ministry under the funding model's enveloping provisions. -Operating Interest / Capital Interest The Board's favourable cash flow position as described in the revenue section ofthis report not only generated additional interest income but also resulted inno operating interest expense being incurred bythe Boardthis past year generating savings of $0.7 million.Favourable borrowing rates also resulted inlowerthan projected capital Interest costs.These savings of $0.5 million have been directly offset by a reduction in the Ministry's funding for capital interest costs as indicated inthe revenue section ofthis ^-report. TRANSFERS TO RESERVES The Administration is recommending the Board approve the following transfers to reserves based on the 1999-2000 financial results: Reserve Fund Purpose Amount Working Fund Reserves School Budgets $2 805 918 PupilAccommodation Future Capital Project $ 597 976 Proceeds of Disposition $584 775 200Q November 21 ...394 1999-2000 FINANCIAL STATEMENT OF OPERATIONS Revised Year End Actuals %Variance Surplus / (Deficit)REVENUE CATEGORIES MINISTRY OF EDUCATION rMUNICIPAL: Student Focused Funding Grants 507 293171 506 080 150 99.8%(1 213 021) School Board Restructuring Grants 7 685161 7 685 161 100.0%- Prior Year Grant Adjustments -123 333 -123 333 Subtotal 514 978 332 513 888 644 99.8%(1 089 688) OTHER REVENUES: Other Federal /Provincial Grants 2 425 88B 2 244 672 92.5%(181 216) Tuition Fees -First Nations 1 336 888 1 460 709 109.3%123 821 Tuition Fees -Individuals 42 428 177 458 418.3%135 030 Transportation Recoveries 1 138496 1 867442 164.0%728 946 Transfer from Reserves 6111 870 6111 870 100.0%- Miscellaneous Revenues 2 755 022 4 582 368 166.3%1 827 346 Accumulated Surplus - Prior Years -•131 402 -131 402 Subtotal.13 810 592 16 575 921 120.0%2 765 329 TOTAL REVENUES 528 788 924 530 464 565 100.3%1 675 841 EXPENDITURE CATEGORIES Permanent Salaries 359 561 927 357 988194 99.6%1 573 733 Non Pemianent Salaries 13 945 271 16 348 766 117.2%(2 403 495) Benefits 42 192 492 42 515 800 100.8%(323 308) Utilities 10 172 042 10 955 257 107.7%(783 215) Supplies &Services,Furniture & Equipment 52 716 640 50 775 493 96.3%(1 941 147) Transportation Contracts 23 557 960 25 507 648 108.3%(1 949 688) Operating Interest 725 000 -0.0%725 000 Capital Expenditures -132 378 -(132 378) Capital Interest &Debenture Debt 16 417 317 15 922 492 97.0%494 825 School Renewal 9 200 275 8 579 119 93.2%621 156 Provision for Resen/es 300 000 300 000 100.0%- TOTAL EXPENDITURES 528 788 924 529 025 147 100.0%(236 223) SURPLUS / (DEFICIT)PRIOR TO TRANSFERS TO RESERVES 1 439 418 2000 November 21 ...395 Recommendation: 1. That the following transfers to reserves b©approved: Working Funds-Personriel Issues (In Camera)3300000 Working Funds-School Budgets (Board Practice)2805918 Pupil Accommodation -School Renewal (Ministry Regulation 446/98) 597976 Capital Proceeds -Sale ofProperties (Ministry Regulation 446/98) 584775 The reportis receivedand the recommendation is adopted on motion of Brock and Stewart. REPORTS OF COMMITTEES 95-A.Special Education Advisory Committee,2000 November 07 12:00 noon -3:20 p.m. Members L.Stevenson,Chairperson J.Bennett J.Townshend P.Gallin E.Hager M.Tucker (+12:28) G.McGahey-1-12:35 L.Vince P.Gillis B.Hurwitz C.Hawthorne N.Gooding W.Gower Administration and Others B.Merifield K.Heffernan L.Brown V.Weil Z.Watt W.Scott Regrets: Absent: Reports: J.Worthington, C. Nurse, R.Teichrob,J.Williamson A.Morse ., 1. The meeting was held in the Resource Centre, Algonquin Public School in Woodstock. 2. The agenda was confirmed. 3. The report ofthe 2000 October 03 meeting was reviewed. 200Q November 21,..396 4.Bob Merifield,Program Supervisor,advised thattodayisthe last meeting of SEAC for this term of office andthata formal meeting will notbe held on2000 December 05.Members were reminded that the closing date for their Association's to submit nominations for SEAC's next term of office (2000 December01 to 2003 November30)Is Friday,2000 November 10at 4:00 p.m. Bob Merifield,also advised thatthe Members will be receiving an Invitation to attend an appreciation luncheon tobe held on 2000 December 05atasiteyet to be determined.Notification isto be m'ailed as soon as the details have been finalized. 5. The Executive Summaryofthe Gifted ScreeningPackage Resultsto2000 April was discussed. Becky Hurwitz,Association for Bright Children,presented a response andthe following recommendations tothe Report onthe Gifted Screening Package: a)That SEAC recommend that classroom teachers be made responsible for completing the Renzulll Checklist, the resultsofwhich(53and above)will beconsidered sufficient forprogrammodification and,forthepresent,referral tothe itinerant gifted program. System-wide Inservice of classroom teachers in the use of the Renzulll Checklist should commence immediately;opportunities for self- instruction should be available so that teachers who want to use the Checklistprior to system inservice can do so appropriately.(ABC Is willing to provide assistance In devising same) b) That SEAC recommend thatthe Administration set a goal for Identifying as gifted at least one percent (1%)of elementary children by 2001 June and a goalofone and one-half percent (1.5%)by2002 June. c)TTiat SEAC recommend that an expert committee be named (a)to formulate a program wliereby the creative productivity of a large pool of talented students can be developed.If possible,within the home school and (b)to devise methods ofselecting students and delivering service to a smaller groupof students from that pool who would benefit from more Intensive programming to support creative productivity. 2000 November 21...397 d) That SEAC recommend that communications regarding changes to the identification process be directed to classroom teachers as well as administrative and instructional staff and SEAC members. Bob Merlfield,Program Supervisor,responded to questions for clarification,it was suggested that Rob Guthrie,Research and Assessment,be invited to attend the meeting of 2001 January 09 to discuss the survey results. The ABC report and recommendations were received and referred to the Administration for a response to be presented at the meeting of 2000 January 09. 6. An update on the Partnership for Excellence Planning Framework was presented.It was reported that the Board at its regular meeting held 2000 October 24,approved the Partnerships for Excellence Planning Framework and associated funding. A discussion was held regarding the Special Education component of the framework as it relates to additional staffing,resource development and staff inservice. Carol Hawthorne,Ontario Association for Families of Children with Communication Disorders,requested clarification from the Administration regarding the following questions:How is Speech and Language Service equitable across the Valley if only certain schools can choose additional Speech Pathologists?How can individual schools select Speech and Language Pathologists and maintain equity in the system?A response is to be presented at the 2001 January 09 meeting. 7. Bob. Merlfield,requested SEAC representation on the Developmental and SpecialLeaming Class Program RevlewCommittees.Linda Vince,Community LivingLondon,and Mary Ann Tucker (or alternate),Thames Valley Childrens' Centre, were appointed as resource representatives for the Developmental Program Review and Ellen Maybury (or delegate)Learning Disabilities Association, was appointed as the resource representative for the Special Learning Class Program Review. 8.The following revisions to the meeting dates for 2001 February,Apriland June were received: Location Date Education Centre - London 2001 February 20 Education Centre • London 2001 April 17 Education Centre -London 2001 June 19 2000 November 21 ...398 9. Joyce Bennett,Trustee, presented the SEAC Transportation Sub Committee Report of tlie meeting held 2000 October 16.The information reviewed at the meeting included startup throughout the District,2000-2001 Budget,interim Respite Guidelines andthe Special Transportation Services Pamphlet. During the discussion,clarification wasrequested regarding the vnde rangeof variationinspecial education transportationcosts ineach ofthe fourcounties. Information was also requested regarding thetypeoffirst aid training provided for van drivers transporting medically fragile students. Aresponse tothese questions wiil be presented atthe meeting of 2001 January 09. The report was received. 10.Bob Merifield provided an update onthe proposed Developmental Class at Strathroy District Collegiate.It was reported thata number ofspecialneeds studentsare presently enrolled inthe developmental programs at Medway High School.It wasnotedthatthenewdevelopmental program at Strathroy District Collegiate will accommodate special needs students living in Strathroy and area. 11.A update regardingthe priorities beingconsidered forthe BarrierFree Access project was provided.Recommendations will be developed by Program staff in consultation with Kevin Busheii,Manager,Facility Services and Principals, to provide access to physically challenged students inschool locationswith special programs. Aquestion and answer periodwas held. 12.Kyle Heffernan,LearningCoordinator,provided information relatedtothe review and development ofan implementation plan for the Ministry of Education policy entitled,"Individual Education Plans:Standards for Development,Program Planning, and Implementation". A committee comprised of Program staff hasbeen established to complete a gap analysis ofthe standards document and Strategies for Success template, Identify Implementation impediments and develop an implement-ation plan.It was notedthatthe Ministry of Education has plannedan auditofthe Individual Education Plan process. Alengthy discussion occurred. It was supported thata SEAC representative be appointed tothe committee reviewing an Implementation plan forthe Ministry ofEducation policy document, Individual Education Plans. 2000 November 21...399 13.Bob Merifield,Program Supervisor,advised that as part of the review of the Special Education Plan for 2000-2001,SEAC recommended that a program review/evaluation be conducted this fallthroughout the Districtto identify system issues surrounding the implementationof the Program DevelopmentTeam (PDT),Individual Placement Review Committee ((PRC) and Individual Education Plan (lEP)procedures. The Committee considered the implications of conducting this review as it relates to the Ministry's timelines for its review and development of an implementation plan of the Individual Education Plans Standards.It was, therefore,supported that SEAC's recommendation to review the Professional DevelopmentTeam,Individual Placement ReviewCommittee and IndMdual Education Plan, be postporied arid conducted at afuture date to be determined in 2001 January. It was also supported that the Board send a letter to the Ministryof Education related to the Impact on student and staff instmctional time that is necessary to comply with the Ministry's Individual Education Plan Standards Document. (See recommendation 1) 14.Bob Merifield,provided an overview of the documents,Standards for School Boards'Specif Education Plan and indi\ddual Education Plans:Standards for Development,Program Planning and Implementation.A SEAC Steering Committee comprised of Joyce Bennett,Patty Glllis,Carol Hawthorne,and a Learning Disabilities Association representative,was established to review the Board's Special Education Plan to ensure compliance with the Standards For School Boards'Special Education Plans and report back at the meeting of2001 January 09. 15.An Ontario Public Supervisory Officials'AssocIation(OPSOA}paper entltiled, Supervisory Officers'Discussion Paper on Special Education Funding:The ISA Claims process,was received. 16.Chairperson Linda Stevenson provided information regarding the upcoming SEAC Workshop facilitated by Lynn Ziraldo,Chairperson,Minister's Advisory Council on Special Education,scheduled to be held 2001 January 31,4:00 p.m. - 8:00 p.m. Aletter InvitingWestern Region SEAC's to attend the workshop Is being prepared. 17. A letterwas received fromJohn Hendry,Chairperson,Waterioo Region District School Board,pertaining to Its board motion regarding the Ministry's present process and funding for transferring developmental students from coterminous boards. 2000 November 21 ...400 18.A letter was received from Sandra Dell,SEAC Chairperson,Toronto District School Board, to the Ministry of Education regarding the Ministry's recent announcement ofa province-wide behaviourcode for students and howthis policy will affect children withspecial needs. 19. A memorandum was received from Gerry Townshend,District Manager, London Office,Ministry of Education, regarding province-wide criteria for education programs and services for students with special needs. 20. Aletter was received from Brian Hall,SEAC Chairperson,Near North District School Board to the Ministry of Education,requesting that the Ministry reconsider its direction on the Code of Conduct as it relates to special needs children. 21.The Committee met In Forum. Recommendation: 1.That the Board prepare a lettertothe MinisterofEducation expressing SEAC's concern regarding the impactonstaffand student instructionaltimethat results from complying with the Ministry's review of the policy document.Individual Education Plans:Standards For Development,Program Planning and Implementation. L.STEVENSON, Chairperson The report is received and the recommendation is adopted on motion of Bennett and Townshend. 95-B.Report of the Committee of the Whole 2000 November 14 Members Administration and Others P. Jaffe,Chairperson J.Laughlln K.Bushell D.Stewart (-7:00)P. Askey J.McKenzie R.Vaughan (-8:40)P.Gryseels G.Osinski 2000 November 21...401 S.Peters P. Schuyler (+7:00) G.Hart J.Bennett J.Hunter A.Sutherland C. Nurse (+5:15-8:40) W.Brock J.Townshend P.Doelman (+ 7:00 -8:40) Regrets:P. Smith Reports: B. Bryce B.Greene C. Murphy M.Sereda G.Jazey J.Thorpe P.Mennill L.Robertson J.Emprlngham R.Murray G.Treble L.Peck^ S.Galati R.Princis D.Williams J.Clark A.Campbell D.Shippey J.tender S.Gibson D.Westaway 8.Christie W.Scott A. Hogg Recognition -Festive Card Design Congratulations were extended to the winners of the Board's Festive Card Design contest: Primary Division - Jenny Stevely, Grade 3,Hickson Central P.S. Junior Division -Andrew McClelland,Grade 4, River Heights P.S. Intermediate Division -Mallory Smith, Grade 8,Homedale P.S. The winners received an award of$1 GO,and their entries were framed and will bedisplayed atthe EducationCentre until 2001 March.The winning entries will be used as the cover art forthe system's holiday cards.Inaddition, 25 entries earned an Honourable Mention and will receive a certificate and letter of congratulations from the Director.All students whosubmittedan entryhave been sent a letter of appreciation fromthe Director. Canada 2001 Summer Games -Teacher Resource Binder Michael Drul,Associate ViceChair,Education Committee for the 2001 Alliance London Canada Games,and a teacher at F. D.Roosevelt P.S.,acknowledged the writing partnershipofthe London District Catholic School Board,the Avon- Maitland District School Board,and the Thames Valley 2000 November 21...402 District Sciiool Board,in tlie developmentofa teacher's resource binderforthe Junior Division (Grades 4-6)which provides an integrated Social Studies approach to the upcoming Canada Games.While this historical resource document is not mandatory,teachers ma/include the document in their classroom activities. The document was presented to Chairperson Peter Jaffe and Director John Laughlin.Chairperson Jaffeextended the Board's appreciation tothe Education Committee and the writing team for their assistance, input and support throughout the development ofthis document. 3.No conflicts of interest were declared. 4.The Committee met in camera from 5:00 p.m.to 6:40 p.m.and from 8:50 p.m. to 9:10 p.m.and discussed confidential legaland propertymatters. The Committee metin public session from 7:25 p.m.to8:45 p.m. 5. The Monthly Financial Statements as at2000September30were received. Financial Statement - 2000 September 30 Approved Budget 2000 June 27 $545 916 206 Add:Miscellaneous Revenue Items Food Services Rebate 126654 Other Revenue Items 120 126 774 Revised Expenditure Budget •2000 September 30 $546 042980 Revised Revenue Budget -2000 September 30 $546 042 980 6. The Report of the Native Advisory Committee, which met on 2000 September 12,was received. The Committee received information on the proposed elementary and secondary school expenditures ofthe NativeCulturalFunds forthe 2000-2001 federal fiscal year. (see recommendation1) 7. The Report ofthe Policy Working Committee,which meton2000 November 07, was received. 2000 November 21...403 r , a) No conflicts of Interest were declared. b) The draft policy, School Openings and Rededications,was brought forward for further discussion after being submitted to the consultation process.The Administration reported that no feedback was received. It was noted that the process outlined in the draft procedures was used forthree school rededications during October and November, and worked extremely well in all three schools. (see recommendation 2) c)The draft policy, PoliticalActivityon Board Property,was brought forward for further discussion after being submitted to the consultation process. The Administration reported that no feedback was received. (see recommendation 3} d) Afterbeing introduced at the 2000 October 03 meeting, the draft poiicy, Twinning/De-Twinning of Schools,was submitted to the consultation process.The Administration reported that no feedback was received, (see recommendation 4) e) Atthe meeting on 2000 October 03,the Administration was requested to prepare a draft policy on Code of Conduct for Visitors to Schools,for consideration. The Committee was advised that the Ministryof Education has issued a new regulation entitled "Access to School Premises",effective 2000 September 01.The new regulation specifies who Is permitted to be on school premises on any day or at any time; and also states that persons who are on school premises withoutbeing authorized by the regulation have committed an offence and can be charged under the Education Act. The Administrationprepared a draft sign.NoticetoVisitorsto OurSchool, which, if acceptable,will be fonvarded through Operations Council and the Superintendents of Education, to all schools to post appropriately. The Committee determined that a policy was not required and supported the posting of the sign in schools. f) At the meeting on 2000 October 03, the Administration was asked to determine if any policies,procedures,guidelines,or collective agreements existed which adddress the issue of employees being Ina positionto influencethe hiringor promotionoftheir relatives to any Board position. 2000 November 21...404 In response to the request,Human Resource Services provided copies of policies (two)from the former London and OxfordCounty Boards. Neither ElginCounty nor Middlesex County had policies related to the request. TheCommitteerequested the Administration todevelopa draft policy for review at the next Committee meeting. Amotionthat the draft policy,Political Activity on Board Property,be referred back to the Committee for further consideration,was defeated. 8.The Report of the Information Committee of the Whole, which met on 2000 October 03,was received. a)Nominee for Governor General's Award In Excellence In Teaching Canadian History The congratulations ofthe Board are extended to Robin Barker-James, teacher at Glendaie S.S. In Tillsonburg,whoisone oftwelve finalists for the2000 GovernorGeneral'sAwardforExcellencelnTeaching Canadian History.Robin has broughtCanadian History to life forhisstudents by using his farm as a battlefield simulation for World War I and II. As well,In June 2000, Robinorganized a tripfor students to the 55"^ Anniversary of D-Day in Normandy.Thissecondaryschoolheritage field- tripsaw fifty-seven Canadianstudents,teachers andveterans participate in D-Day ceremonies and parades In France,as well as visiting Canadian battlefields and World WarI historic sites, and provides a rich educational experience forour students.Since this visitRobin has produced a video entitled"Echoes of Remembrance",which Isavailable to all secondary schools in the district. Robin and his wife will attend an all-expense-paid tripto the Awards Ceremony in Ottawa on November,when the Governor General of Canada will announce the recipient ofthe Award. b) No conflicts of Interest were declared. c) The Committee metincamera from 5:00 p.m.to6:35p.m.anddiscussed confidential matters.The Committee met In public session from 7:15 p.m. to 9:35 p.m. 2000 November 21...405 d)Peer Power Centre A presentation on.the roleofThe Peer Power Centre was made byLinda Radford,Program Services Officer;Anne MacDougaii,Coordinator of Peer Power; and three students,Rabiah EIcock-Garvey,Laurier Secondary School; RisaAnderson,Fanshawe College and Western Area Youth Services;and Morgan Niven Boc,Beal Alternative School and Western Area Youth Sen/ices. The Peer Power Centre was established in 1991 in London,Ontario in response to the gaps in service forlocal youth, and provides support to school boards and agencies as they develop support and intervention programs.The Peer Power Centre is a cooperative project involving the Ministry of Community &Social Services, the Thames Valley District School Board, the London District Catholic School Board,and the St. Leonard's Society of London. The Peer Power Centre has espoused a proactive, fonvard thinking emphasis on prevention and empowerment.The Centre's founders and service providers have listened to youth themselves,as well as incorporating relevant research.Both sources strongly indicate that the most effective helpers ofyouth are youth themselves.Peer initiatives are thecornerstone ofThe Peer PowerCentrewhichfocuses onempowering young people with the knowledge, skills, and resources they need to better help themselves and their peers when faced with life's cl^allenges. The Peer PowerCentretrainsyouthand adultsinboth secondary school and agency settings. Alistofthe Peer Programs established inour secondary schools, was provided. e)Provincial and Board Assessment Practices A comprehensive overview on the provincial Education Quality and Accountability Office (EQAO)Grade 3 and Grade 6 Assessment of Reading,Writing and Mathematics,conducted inMay2000, was presented by Peter Gryseels, Executive Superintendent of Operations Services;Steve Klllip and Rob Guthrie,Research and Assessment;Cathy Murphy,SuperintendentofEducation;and Doug Duff,ProgramServices. 2000 November 21 ...406 The Grade 3 and Grade 6 assessments araconducted annually In every publiclyfunded elementary school. They measure how well students have met the provincial expectations inThe Ontario Curriculum,Grades 1-8.Each assessment covers knowledge and skills in reading,writing and mathematics that students are expected to have acquired bythe end of Grade 3 or 6.. Informationwas presented onthe exemptions and accommodation policy for student participation,onthe procedures formarkingthe student work, and on the possible levels of achievement that students could attain. The EQAO provided information to the Thames Valley District School Board that included demographic information, attitudinal information, program information,and school and board descriptive information, in addition to the actual student assessment results. The achievement results are available in summary form and ina detailed listing.The summary form contains the results of levels 3 and 4 combined for all students and certain sub-groups (e.g., by male versus female). The detailed results list the percentage of students who were exempt,had no data,had insufficient information to score,and had not enough evidence of level 1 performance,as well as the percentage of students at each achievement level for each of the four knowledge and skills categories within reading,writing,and mathematics and forthe five strands in mathematics. In addition to providing both a summarized view of the results and a detailed listing, EQAO has elected to use two methods to report the findings. In method 1,all students who were inthe district school board are included in the results. In method 2,students who were exempted and students who had no data were excluded.Method 2,therefore, reports onlyon students forwhom a booklet containing the assessment workwas submitted for marking. Results Inthe Thames Valley District School Board 5 997 grade 3 students and 5 684 grade 6 students participated in the assessment.Demographic information forthe board and province, along with parent and student attitudinal information was also shared. At Grade 3,48%of all students achieved levels 3 and 4 inreading, 49% achieved levels 3 or 4 in writing and 62%achieved levels 3 or 4 in mathematics.Provincially the comparable figures were 49% inreading, 52% in writing and 57% In mathematics (Method 1 used). 2000 November 21 ...407 At Grade 6,49%of all students achieved levels 3 and 4 in reading,48% achieved levels 3 or 4 in writing and 54%achieved levels 3 or 4 in mathematics.Provinciallythe comparable figures were 50% in reading, 48% inwriting and 51% in mathematics (Method 1 used). Charts giving detailed figures, using Method 1, for the Board and the province,for 1998-2000 for grade 3 and 1999-2000 for grade 6,were provided.Information was presented on howindividualBoardand School results will be shared with parents and the communities. Informationprovided on the Districtand School Improvement Planning, addressed the following key points: - howthe assessment results are used to improve student learning, -l<ey findings, - a review of the 1998-99 EQAO Board Action Plan, -recommendations for improvement,and -1999-2000 EQAO Board Action Plan. 9.The Administration presented a verbal overview on the status of the annual playground equipment inspection reports. The Board is required by Provincial Legislation to annually inspect allexisting playground equipment on their school sites to ensure that it meets the requirements of CAN/CSA -Z614 - 98.Although the legislation does not require the Board to remove or repair any playground equipment installed prior to 1998,the Board does have a responsibility to provide safe equipment for our students and the public. LIftsafe Inspections Inc.was contracted to perform the annual safety Inspections ofall Thames ValleyDistrict School Board playground equipment - 158 schools were inspected;This firmis certified to perform these inspections. The inspection was performed using prescribed gauges and specifications as laid out by the CSA. A thorough visual and mechanical inspection was also performed on various components.Units were inspected for wear,defective welds and components,deformation and damage,increase in length of wires and chains,secure attachments,sound foundation,appropriate protective surfacing,encroachment buffers and metal fatigue. It should be noted that the Board will participate in the funding for repairing playground equipment to ensure compliance with standards but willnot fund playground equipment component replacements (i.e., ifa slide is unsafe the repair would consist of removing the slide and installing a barrier panel;the cost of a new slide would be the school's responsibility if they so choose). 2000 November 21 ...408 Implementation Plan -Facility Services will forwardthe Inspection Reports witha covering memo to the schools by 2000 November 15,detailing equipment deficiencies, repairs required,cost sharing,option for removal; - A proactive plan has been developed where a representative from the inspection firm will meet with theschool principal and communitytodiscuss the report and options for repair, and reviewthe equipment; - School principals are to decide on a course of action for their playground equipment by 2001 January 12,after consultation with School Council, Home &School Committees and Parent Groups where appropriate; - ifthe school decides to remove the playgroundequipment,they must notifyFacility Services in writing; -<cost to purchase new playground equipment will be the responsibility of the school,the Board will make available loans to a school to purchase new equipment ImmediatelyIfthe school so chooses; - the cost of installation and protectivelanding surfaces will be shared 50%to the school and 50%to the Board for the new playground equipment; -new playgroundequipment will be certified to be incompliance with applicable standards before itis allowed to be used. - ifthe school decides to repairthe playgroundequipment they must notify Facility Services in writing; - authorized contractorto repairallplaygroundequipment to meet CSA standards at 50%cost to the school and 50%cost to the Board including all protectivelanding surfaces by Spring 2001; -ifthe school chooses to replace deficientcomponents oftheir playgroundequipment,the school will be responsible for 100% ofthe component cost as quoted in estimate received from Liftsafe InspectionInc. - the cost of installation and protective landing surfaces will be shared 50%to the school and 50%to the Board; - all modifiedplayground equipment will be certifiedto be in compliance withapplicable standards by Spring 2001. 10.John Laughlin,Director ofEducation,provided anupdate regarding Secondary. School Extracurricular Activities. 2000 November 21...40& The Directoradvised that,the Board has assembled an ad hoc group of trustees,the student trustee,supen/isory officers,principal representatives, the local president ofthe Ontario Secondary School Teachers"Federation,and secondary school councilchairs, to discuss the issue. In an open letter to Education Minister Janet Ecker,these key stakeholders expressed concern with the current impasse between the provincial government and the federation, and proposed that a provincial mediator be used to facilitate resolutiontowarda solutioninthe best interest of students,and that respect key principles withinthe two diverse points ofview. The letter to the Minister also confirmed Thames Valley's belief that co- curricularactivities are best provided to students under the leadership of teachers.This delivery model ensures that students interact with trained and dedicated individuals who have priorexperience working withyoung people inan educational setting, and who can appropriately address safety Issues. The model also recognizes the valuable volunteer support role played by parents,guardians and community members. The government is requested toworkwith stakeholders to confirmitsvisionof the total education experience students should be entitled to receive.As well, that the government give more flexibility to boards to implement government policyin a way that better reflects the needs of students. 11.Partnership Proposal with Maple Leave International School Approximately sixmonths ago.Program Sen/ices was approached throughthe District Office ofthe Ministry ofEducationabout the possiblyofa partnership agreement withMaple Leaf International School, Trinidad and Tobago. MapleLeaf International Schoolisa provincially inspected school. MapleLeaf International School is following the new Ontario curriculum and is quite interested inobtainingregular information about policy,implementation, locally-developed resources, and staffdevelopmentopportunities.MapleLeaf has been inexistencefora five year periodand financially sound. It provides educational sen/ices forhighincome families inTrinidadand Tobago. Following discussions with the school's administration, Executive Council, legal services in the Mowat Block,and the department responsible for inspections of the overseas schools,a General Memorandum of Understanding was developed byProgram Services whichwould include the requirement of each project needing approval from its respective policy makers.Ministry officials have been quite enthusiastic about a partnership agreement between ourboard and MapleLeafand have provided suggestions surrounding a general agreement. 2000 November 21...410 On 2000 September20,wewere contacted bythe administrative staffatthe school indicating that their board of directors is quite comfortable with discussions proceeding along the lines of the General Memorandum of Understanding. (see recommendation5) 12.Oxford County Museum School Since 1974,the Friendsofthe OxfordCountyMuseumSchool have operated a 1905 two-room schoolhouse located inBurgessville, Ontario. The Museum School offers halfand whole day programs to Grade 1 to 10 students on a varietyof topics which have direct linksto expectations of the new Ontario Curriculum in Social Studies Grade 1 to 6,and History Grade 7 to 10. The operation ofthe Museum Schoolwas under a longterm lease with the former Oxford County Board of Education.Following amalgamation, the Thames Valley District School Board assumed the ownership ofthe building and currently pays for basic maintenance of the school, (heating,lighting, snow removal,grass cuttingand minimal maintenance) whilethe Friendsof the Oxford Museum School own and maintain the collection,pay for the curator/teacher,custodian and meet the yearly expenses. The Friends of the Oxford County Museum School also offer a successful outreach program called the "Canadiana Challenge" for students in the intermediate division.This "Jeopardy" type quiz format is Innovativeand has questions at various levels of difficulty.The Canadiana Challenge has just received an award of distinction from the Ontario Museum Association. In 1999-2000,the Friends received a grant of $22 500 that allowed the Museum School to create a joint venture with the Norwich Museum and hire a curator/program providerfor4 days perweek. The grant for2000-2001 was reduced to $12 500 and the program provider was cut back to 2.5 days per week.In 2001 -2002,the Grant will be further cut to $7 500,and itwillnot be financially feasible to continue the partnership with the Norwich Museum. The Friends of the Oxford Museum School Is a registered charitable organization and that group is pursuing capital grants to enhance and preserve the Museum School structure and collections. The Administration believes that the Museum is a resource worth preserving and is recommending that funding be allocated from within Program Services budgets this year ($10 000)and next ($20 000) to promote the Museum School program and to make ita viable fieldtrip experience for students from all parts ofthe region.The proposed lease has been reviewed by the Board's solicitor. (see recommendation 6) 1 2000 November 21 ...411 Recommendations:^ 1.That the disbursement of the Native Cultural Fund for the 2000-2001 federal fiscal year be approved. 2. Thatthe policy on School Openings and Rededlcations (see page 417)be approved. 3. That the policy on Political Activity on Board Property (see page 418) be approved. 4. That the policy on Twinning/De-Twinning of Schools (see page 419)be approved. 5. Thatthe BoardexplorepartnershipopportunitieswithMapleLeaf International School,according to the parameters outlined in the Memorandum of Understanding. 6.That the Board renew the contract with the Friends of the Oxford County Museum School fora period offive years,as per the lease agreement. P.JAFFE Chairperson Thereportisreceivedand recommendations 1,2,4,5 and 6 are adopted on motion of Vaughan and Schuyler. Recommendation 3 Is adopted on motion of Vaughan and Schuyler. 2000 November 21...412 95-C.Report of the Committee of the Whole 2000 November 21 Reports: 1.Chairperson Jaffe declared a conflictof Interest with respect to negotiations and absented himself during discussion of same. 2. The Committee met in camera from 5:00 p.m. to 6:20 p.m.and discussed confidential property,personnel,negotiations,and other matters. 3.The Administration reported the following Elementary Principal transfers,effective 2001 January 01: Name Location Bill White Princess Elizabeth P.S. Dave Ferri Ekcoe Central P.S. Caroi Gagen South Dorchester P.S. John Clements Glen Cairn P.S. Bill Tucker Lockes P.S. Henry Mick Wilfrid Jury P.S. Cindy Mann Knollwood Park P.S. Craig Cushman Trafalgar P.S. Sharon Miller Bishop Townshend P.S. Janlne Pitman Mountsfield P.S. Recommendations: 1.That the motions approved at the in camera session,2000 November 21,related , to legal, property,personnel and negotiation matters, be adopted,and the f motions(see below)and school administrativetransfers (see item3 above) be reported in the 2000 November 21 minutes. (a) That the report and following recommendations of the Strathroy Secondary Schools Multi-Use Project Steering Committee dated 2000 November 16, be approved: - That the Project Development Agreement as presented to and approved bythe ProjectSteering Committee on 2000 November 16,be approved; - That the Project Operating Committee be authorized to proceed with a Tender Call fortheSchool facilities andthe relevantexteriorsupport areas as per the design profile and directions presented on 2000 November 16 to the Project Steering Committee. V, 2000 November 21...413 (b) Thatthe changes inthe 1998-2000 Termsand Conditionsof Employment forElementary and Secondary PrincipalsA^ice Principals,as presented, be approved. 2. That the following probationary teachers,be appointed permanent,effective dates as indicated: Name Effective Date Elementary Ingrid Agar 2001 01 01 Deborah Bennett 2001 01 01 Adriana DiNuccI 2001 01 01 Lisa Rsher 2001 01 01 Derek Hallman 2001 01 01 Jacy Hunter 2001 04 25 Jason Jamieson 2001 01 01 Jason Jankowski 2001 01 01 Julie KIrkhope 2001 01 01 Joseph Lee 2001 01 01 Laura Martin 2001 01 01 Shari Moritz 2001 01 01 Tracy Morrison 2001 01 01 Use Nei 2001 03 23 Doreen NImz 2001 01 01 Christine Nowak 2001 01 01 KellyAnn Quinian 2001 01 01 Sheila Ripley 2001 02 07 Shae.Salovaara 2001 01 01 Cathy Scatterty 2001 05 01 Susana Soler 2001 01 04 DavidSturgis 2001 01 01 Luciano Trivisano 2001 01 01 Kristin VanSteensel 2001 01 01 Ciena Wilson 2001 01 01 Secondary Carolyn Bllbie 2001 02 07 Michelle Bottner 2001 02 07 2000 November 21...414 Name Effective Date Elementary Anne-Marie Caicco 2001 02 07 Roger Carp 2001 02 07 Martha Casteihano 2001 02 07 Mona Collins 2001 02 07 Saiiy Dwyer 2001 02 07 Stephen Elkerton 2001 02 07 Anne Marie Fitzgerald 2001 02 07 Mark Flumerfeit 2001 02 07 Neii Froats 2001 02 07 Jerzy Gebszynski 2001 02 07 Cynthia Giivesy 2001 02 01 Robert Greason 2001 02 07 David Hoefnageis 2001 02 07 Gimi laaisso 2001 02 07 Karen Khan 2001 02 07 Larry Kinnear 2001 02 07 Stacie Oliver 2001 02 07 John Paish 2001 02 07 Rebecca Pallant 2001 02 07 Amanda Palmquist 2001 02 07 / Allan Phillips 2001 02 07 >- Colin Bobbins 2001 02 07 Marcia Sage 2001 02 07 Nancy Scidmore 2001 02 07 Jennifer Shaw 2001 02 07 Andrew Smith 2001 02 07 Barbara Smith 2001 01 24 Earl Stewart 2001 02 07 Gurinder Virdee 2001 02 07 Susan Vomacka 2001 02 06 Deborah Wales 2001 02 07 Rebecca Wright 2001 02 07 Gavin Young 2001 02 07 2000 November 21 ...415 3.Thatthe resignations toretirement,forthe following teachers,be accepted under the mutual consent clause,effective dates as indicated. Name Retirement Date David Chalmers (S.S.)2001 02 28 Lome Davis (P.S.)200010 31 Bruce Harley (S.S.)2001 02 28 Elizabeth Jackson (S.S.)2000 10 31 Sara Keamey (S.S.)2001 12 31 Brian Lewis (P.S.)2001 01 31 Paul Monger (P.S.)2001 01 31 Patricia Newman (P.S.)2001 01 31 Holly Stauth (P.S.)2001 11 30 4. That the resignations for the following teacher,be accepted under the mutual consent clause,effective date as indicated. Name Resignation Date Diana Buter-Murphy 2000 10 31 5. (a)That the Board endorse the conversion of the Middlesex County Foundation For Excellence in Education (MCF) to be the charitable foundation to support and enhance the quality of public education inthe community served bythe Thames ValleyDistrictSchool Board, and that it be named the Thames Valley Education Foundation (TVEF). (b)Thatthe Board endorse the recommendation fromthe Chairs'Committee that an Interim Foundation Board be established with the following representation: - two (2)representatives from the current Middlesex Foundation Board - TVDSB Board Chairperson -TVDSB Director of Education - TVDSB approved Trustee - two (2)directors selected at large from the community across the District D.STEWART, Chairperson The report is received and the recommendations are adopted on motion of Stewart and Hart. 2000 November 21...416 MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN g6-A.None at this time. ADDITIONAL BUSINESS 97-A.Ontario PublicSchool Boards' Association Update •None at this time. 97-B. Chairs' Committee Report - Extra Cum'cular Activities - Public Input On 2000 October 17,the Chairs'Committee received inputfrom a parent,Mr. Paul Bradley. Mr. Bradley presented an outline for alternative /supplementary means of providing volunteer leadership for extra curricular activities. The Chairperson thanked Mr. Bradley for his initiative and comprehensive submission. The submission,along with other concepts,will be considered after consultation with trustees,parents and students,in the context of future Board action. The report is received on motion of Brock and Townshend. COMMUNICATIONS 98-A.None at this time. ADJOURNMENT The meetingadjourns at 8:30 p.m.,on motionofVaughan and Townshend. CONFIRMED: atrpers 2000 November 21 ...417 Thames ValleyDistrictSchool Board POLICY Title SCHOOL OPENINGS AND REDEDICATIONS No. Department DIRECTOR'S SERVICES Status Reference(s)Effective Date It isthe policy ofthe Board to recognize and celebratethe official opening ofa new school,and the rededication of a school receiving major renovations. The Director of Education, in consultation with the Chairperson of the Board, is responsible fordeveloping a procedure forthe formal recognition of School Openings and School Rededications. Administered By Principal Board Resolution/Date Executive Secretary Date of Last Amendment 2000 November 21...418 Thames Valley District School Board POLICY Title POLtTICAL ACTIVITV ON BOARD PROPERTY Policy No. Department DIRECTOR'S SERVICES Status Reference(s)Policy and Procedure on Community Use of Effective Date Buildings It isthe policy ofthe Board thatstudentsshould havean understanding ofthe fundamental nature ofthe "representative"formofdemocracy practised In Canada.ItIsthe intentof this policy to provide for the greatest amount offree political debate and discussion to occur on Board property without compromising education orthe notion of fair play. The Director shall ensurethat any political activity taking place on Board property be conducted underthe following guidelines: - Political activities involving students should be conducted in a fair manner allowingfor dissenting viewpoints, ifany, to be heard. -Political activities held onschool property during instructional hours which are notdesignedtocomplementstudent learning mustbeeither non-partisan orbe open to all officially registered parties or candidates. -Print mediaofa political nature are notto be affixed or displayed on Board property,except in designated areas In staff rooms. -"AH Candidates Meetings"held on Board property shall be open to all officially registered candidates and every effort must be made to ensure that allsuch candidates havebeen invited to participate.Sucheventsshallbe opentothe media andthe public andthe format should In noway favour any candidate or party. Administered By Principal Board Executive Secretaries Resolution/Date CEC Office Supervisors Date of Last Amendment Thames Valley District Schoot Board POLICY 2000 November 21 ...419 Title TWINNING/DE-TWINNING OF SCHOOLS No. Department OPERATIONS SERVICES Status Reference(s)Effective Date It is the polfcy ofthe Boardthat, Inappropriatecircumstances,principals ofelementary schools may be assigned to riiore than one school. Where the average number of students falls below 12 students per grade,or where the total number of students at a school fallsbelow 120,such school shall be considered for administrative twinning. Where schoolsare administratively twinned andtheirnumberscontinuetodeclineortriple-grades are necessary,such schools should be reviewedbyan Area Accommodation Study. Administered By Date of Last Amendment OPERATIONS SERVICES Board Resolution/Date