12/19/2000 - Regular Board Meeting/^
THAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,2000 DECEMBER 19
The Board meets in regular session on the above date In the Board Room at the Education Centre,
meeting in Committee of the Whole, in camera,at 5:00 p.m. on motion of and , followed
by a public session at 7:00 p.m.
O CANADA •HURON HEIGHTS P.S.SCHOOL CHOIR
OFFICIAL RECORD
20-A.CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
21-A Minutes of the Regular Board meeting,2000 November 21
21-B.Minutes of the Special Board meeting,2000 December 05
21>C.Minutes of the Inaugural meeting,2000 December 12
REPORTS FROM THE ADMINISTRATION
22-A.Director's Announcements
22-B.Departmental Updates
23-C.Request for Proposal •Computer Leasing
REPORTS OF COMMITTEES
23-A.Committee of the Whole,2000 December 19
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
24<A.None at this time.
ADDITIONAL BUSINESS
25-A.Ontario Public School Boards'Association -Update
COMMUNICATIONS
approve separate
approve separate
approve separate
receive verbal
receive pages
approve pages
verbal
receive verbal
26-A.None at this time.
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS -"Did you know.
ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,2000 DECEMBER 19
The Board met In regular session on 2000 December 19 in the Board Room at the
Education Centre, meeting inCommitteeofthe Whole,in camera at 5:00 p.m.on motion
ofJaffe and Hart,followed bya public session at 7:00'p.m. The following trustees and
staff were in attendance;
TRUSTEES
D.Stewart,Chairperson
J.Bennett
S.Deller
J.Hunter
ADMINISTRATION AND
OTHERS
J.Laughlin
P.Askey
P.Gryseels
B.Bryce
B.Greene
M.Sereda
G.Jazey
Regrets:Trustee G.Hart
D.Anstead
S.Peters
T.Roberts
L.Stevenson
P.Schuyler
J.Thorpe
P.Mennill
L.Robertson
G.Treble
L.Peck
B.Beatty
J.McKenzle
A.Cartier
P.Sattler
P.Jaffe
P.Doelman
K.Bushell
8.Dawson
J.Roth
C.Linsdell
S.Galati
S.Christie
W.Scott
HURON HEIGHTS P.S.SCHOOL CHOIR
The appreciation of the Board was extended to the Huron Heights Choir (London),
conductorJudy Shanks and accompanist Charlotte Hallett forleadinginthe singingof
O Canada and bringing a special musical presentation.
OFFICIAL RECORD
We regret to record the death of Jennifer Funston, a 10-year-old student at Biddulph
Central Public School,Lucan,on 2000 November 23.
20-A. Conflicts of interest were declared as recorded inthe Report ofthe Committee
of the Whole,Item 23-A.
CONFIRMATION OF MINUTES
21-A. The minutesofthe RegularBoardmeeting,2000 November21were approved
on motion of Bennett and Stevenson.
21-8.The minutesofthe Special Boardmeeting,2000 December 05were approved
on motion of Bennett and Stevenson.
21-C.The minutes of the Inaugural meeting,2000 December 12 were approved on
motion of Bennett and Stevenson.
RECOGNITION OF TRUSTEE PATRICIA SMITH
The Board expressed their thanks to Trustee Patricia Smith for her dedication,
leadership and Integrityduring her years of service to the Thames Valley District School
Board and to the former Oxford County Board of Education.
2000 December 19...19
REPORTS OF COMMITTEES
REPORTS FROM THE ADMINISTRATION
22'A.Director's Announcements
John Laughlin, Director of Education,advised that due to the winter breal<the
regular meeting ofthe Committee ofthe Whole scheduledfor2001January
09 will be preceded bya meeting of the Information Committee ofthe Whole.
The Information Committeeofthe Whole agenda will includethe status ofthe
Attainment of Our Vision,the role of the Superintendent of Education and
School Growth Plans.
The reportwas receivedon motion ofRobertsand Schuyler.
22-B.Departmental Updates
The Administration presented departmentalupdates on the following issues:
Business Services
- ExecutiveSuperintendentattended OSBIE BoardofDirectors'meeting;
- Field Services staff assisting secondary schools duringGST audit;
•Non-Board Funds Financial Statement ft-om schools under review;
-Supporting deregistration of charitable registration numbers at schools;
-Departmental roles being defined for operating the Education Foundation;
-Purchasing Card application available through Intranet;
-Accounts Payable refining cheque requisition process;
New procedure for student enrolment data through Trlllium/SAS;
SS account structure expanded;
Year-end audit completed 2000 August;
Meetings underway re:common and tax related issues;
BASfinancial system conversion completed;
Integrated Personnel Payroll Systems conversion completed by2001Jan;
and Payroll processes being realigned;
Secondary Occasional Teacher collective agreement implementation;
Principal/Vice Principal agreements implemented 2000 December
Service credit/pension contribution monthly reporting process completed;
School Renewal Programs reports prioritizedfor FacilityAudit;
Capital projects update provided;
Maintenance update provided;
MinistryAccountability Reports being prepared;
Custodial Focus Group established to develop standard practices;
Facility Information Management System pilotproject undenvay;
Support Services update provided;
Transportation Services addressing complexity of severe winter weather.
2000 December 19...20
Director's Services
-Director conductedtheTrustee Orientation Session on2000 Nov.21;
-Director attended a receptionfor retiring trustees on 2000 Nov 21;
- Secondsession of Supervisory Officer Internship Program held Nov 20;
- CODE conference callfocus on extra-curricularactivities;
• Director chaired Building Caring Learning Communities:Conference
Planning Committee meeting;
- AnnHogg,ExecutiveSecretary's retirementreceptionheld2000Dec 11;
and Sharron Christie assumed position effective 2000 Dec.11;
- ExecutiveSecretary's Office planned Inaugural meeting2000 Dec.12;
- Public Affairs preparingvarious communications and publications;
- Award of Distinction program flyers distributed to work sites;
- Foundation's interim board meeting heldduring2000 Dec;
-Official agreement received from Industry Canada confirming funding;
- Various Staff Development initiativesare being prepared for 2001.
Human Resource Services
- Analysis of new school councilregulations released 2000 December 13;
- School Council Regional Forumbeingheld2001January 27;
- Staffing process undenvay for Partnerships for Excellence initiative;
- Benefitsconversioncompleted effective 2001January 01;
•Additional names added to Occasional Teacher lists;
- Additional staff being recruited due to retirements;
-Employee Assistance Plan utilization rate increased;
-Retirement Seminar plans underway;
- Review of procedures for WHMIS ongoing.
Operations Services
- SupL&Principalsdiscuss EQAO and reportcard analysis results;
- New Administrator professional development wor[<shops conducted:
-Research and Assessment analysis of EQAO results continue;
-Furniture/equipment lists finalized forStrathroyS.S.project;
-Student Administration System (Trillium)update provided.
Program Services
- Attainment of Our Vision Inservice scheduled for 2000 Dec.21;
-Partnerships for Excellence additional hiring reported;
-Technology investigating enhancement options;
- New library circulation system being field tested;
-Trillium entering final stages of implementation;
•Thames Valley Teacher-Librarians Assoc.receives OLAAward of Merit;
-Gr.1-6 Music documents distributed to all schools;
-Workshop schedules of Drama, Visual Arts,Dance,Music provided;
-Orchestra London presented concerts and student master classes;
-Grade 9 exemplars training for SS teachers;
- Social Studies/Social Sciences units released 2001 June/July;
- Field testing of Gr4-5 Social Studies exemplars at elementary schools;
- Train the trainer sessions for Gr. 9 Family Studies/Geography exemplars;
-Jane Witte,Norwich SS received PhyllisMeikejohnAwardfor Excellence;
- Robin Barker-James,Glendale S.S.received Governor General's Award;
-Planning Professional Development Summer Institute - 2001 Aug.20-24;
-Stephen Lewis speaking at Publishers'Display Dinner on 2001 Mar.28;
-Replacement of school and CACoffice computers;
-Data Centre System Upgrades completed 2000 Dec. 4;
-Implementation of Windows 2000 server at CAC East office.
The report was received on motion of Jaffe and Anstead.
2000 December 19...21
REPORTS OF COMMITTEES
23-A.Committee of the Whole,2000 December 19
Reports:
1.Trustees D.Anstead and P.Jaffe declared a conflict of interestwithrespect to
negotiation matters.
2. The Committee met in camera from5:00 p.m.to6:00 p.m.and from8:45 p.m. to
11:10 p.m.and discussed confidential personnel,property,legaland negotiation
matters.
3. Anin-servicesession on the roleof tnjstees relatedto confidentiality issues was
presented by the Board's solicitors David Williamsand ArtCampbell.
Recommendations:
1.That the Board enter intoa contractwith Dell Canada forthe lease of Desktop
Computers and Copeland Systems for the lease of Notebook Computers
consistent withtheir response forthe Board's Request forProposal. The contract
will be for a three-year period, withthe machines being returned at the end ofthe
contract. The contract is to be used as a trialas we review the process of the
allocating the funds available and the Board's ability to replace computer
equipment in a more timely manner.
2.That the motion approved at the In camera session,2000 December 19, related
to(a) ElementaryVicePrincipalAppointments,and (b)Secondary VicePrincipal
Appointments,be approved and reported inthe minutes of 2000 December 19.
(a) That, in accordance with the Independent Procedure - Promotional
Practices: Selection Procedures and Appointmentof Principals and Vice
Principals,the following "pool"of candidates be approved forappointment
to the position, Vice Principal,Elementary Schools:
Lorea Boogerman Jennifer Jollife
Linda Campbell Janet McCredie
Dan Collision Tom Pint
Lynda Dowering Gary Struckett
(b)That,in accordance with the Independent Procedure -Promotional
Practices:Selection Procedures and Appointment of Principals and Vice
Principals, the following "pool"of candidates be approved for appointment
to the position, Vice Principal,Secondary Schools:
Dick Hart Ruth Murray
Grant McCumber Keith Stewart
Paul McKenzie Judy Thorner
3.Elementary VP Promotions/Transfers
That the Thames Valley DistrictSchool Board approve the following Elementary
Vice-PrincipalPromotions and Transfers effective2001 January 01:
2000 December 19...22
REPORTS OF COMMITTEES
Elementary VIce-Princlpals Changing from Acting Status to Permanent
Status
Name
Lcrea Boogerman
Daniel Colllson
Tom Pint
Gary Struckett
Location
Maple Lane/Elliott Fairbairn P.S.
Elmdale P.S.
Ealing P.S.
Hillcrest P.S.
Individuals Promoted to Elementary Vice-Principal
Name
Lynda
Doering
Jennifer Jcliffe
Current School
Glen Cairn P.S.
Stoneybrook P.S.
School Promoted To
Homedale P.S.
Churchill P.S.
Elementary Vice-Principal Transfers
Name Current School School Transferred To
Lome Avenue P.S.
Emily Carr P.S.
Steve Harvey
Jim Kelly
Emily Carr P.S.
Churchill P.S.
Individuals Continuing in Acting Elementary Vice-Principal Roles
Name Location
Cathie Dufton
Sue Easton
Barry Langford
Mike Morrow
Ted Smith
Victory Memorial P.S.
Northdale Central P.S.
Madeline Hardy P.S.
Macdonald P.S.
Straffordville P.S.
Individuals Appointed to Acting Elementary Vice Principal
Name Current School New Location
Paul Cordic
Connie Atkinson
Alison Olgivie
Pam Spicer
Greg Jespersen
Catherine Banks
White Oaks P.S.
Program Services
Chippewa P.S.
Bonaventure P.S.
Oliver Stephens P.S.
Riverside P.S.
White Oaks P.S.
Woodland Heights P.S.
Chippewa P.S.
Bonaventure P.S.
Oliver Stephens P.S.
Riverside P.S.
4.Secondary VP Promotions/Transfers
That the Thames ValleyDistrictSchool Boardapprove the following Secondary
Vice-Principalpromotionsand transfers effective2001 February 01:
2Q00 December 19...23
REPORTS OF COMMITTEES
Secondary School Vice*PrincipaI Transfers
Name Current School New Location
Strathroy S.S.
Saunders S.S.
Chris Stewart
Bette Howson
Saunders S.S.
Westminster S.S.
Secondary School Vice Principal Promotions
Name Current School New Location
Strathroy S.S.
Lucas S.S.
Central S.S.
Westminster S.S.
Dicl<Hart
Grant McCumber
Keith Stewart
Judy Thorner
Banting S.S.
Saunders S.S.
Medway S.S.
St.Thomas Adult
Education Centre
Secondary Principal Promotions and Transfers
Secondary School Principal Transfers
Name Current School New Location
Program Supervisor
South S.S.
Linda Crossley
Dave Brent
South S.S.
GlencoeS.S.
Secondary School Principal Promotions
Name Current School New Location
Chris Anger Strathroy S.S.GlencoeS.S.
That the resignations for retirement and resignation forthe teachers listed below,
be accepted under the mutual consent clause effective on the dates indicated;
Retirement
Name
Douglas MacKay
Steve Rastow
Patricia Rock
Alan Ross
Lindsay Sleightholm
Roxanne Warner
Resignation
Name
Rich Cornelissen
Retirement Date
2002 01 31
2001 09 30
2000 11 30
2001 04 30
2001 02 28
2001 05 31
Resignation Date
200012 20
7. A confidential personnel matter was discussed.
The report was received and the recommendations were adopted on motion of Roberts
and Cartier.
2000 December 19...24
REPORTS OF COMMITTEES
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
24-A.None
ADDITIONAL BUSINESS
25-A.Ontario Public School Boards'Association -Update
Trustee Bennett advised that the Ontario Public School Boards'Association
(OPSBA)Public Education Symposium isscheduledto beheld2001January
25-27at the Sheraton Centre in Toronto.Membersinterested inregistering
fortheconferenceshouldcontactSue Pullam (452-2545)as soonas possible.
COMMUNICATIONS
26-A.None
ADJOURNMENT
The meeting adjourned at 11:10 p.m. on motion of Peters and Hunter.
CONFIRMED:
David Stewart
Chairperson