2/22/2000 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,2000 FEBRUARY 22
The Board meets in regular session on the above date in the Board Room at the
Education Centre,meeting in Committee of the Whoie, in camera at 5:00 p.m. on
motionofPeters and Smith followed bya public session at 7:00 p.m. The following are
in attendance:
P.Jaffe,Chairperson {-9:45)G.Hart C.Nurse (-9:45)
D.Stewart J.Bennett W.Brock
R.Vaughah J.Hunter (+7:00)J.Townshend (+6:00)
S.Peters H.Wice A.Deathe (+7:00)
P. Schuyler (+6:00 -9:45)P.Smith
also:
J. Laughlln P.Menniil B.Strong
P. Askey •"'R.Trahan L.Robertson
P.Gryseels j;Empringham C.Graves
B. Bryce R. Murray D.Williams
B.Greene G:Treble S.Galati
M.Sereda J.McKenzie S.Christie
G.Jazey J.Mclntyre A.Hogg
J.Thorpe K.Bushell W.Scott
KENSAL PARK P.S.CHOIR.LONDON
The appreciation ofthe Boardis extended to the students ofthe Kensai ParkFrench
Immersion P.S. Choir,London,conductor Laurralne Sigouin and accompanist Sandra
Vanierforleading Inthe singing of "O Canada"and bringing musical presentations.
RECOGNITION OF RETIRING TRUSTEE -HEATHER WICE
The Board express their thanks to Trustee Heather Wiceforher years of service tothe
Thames Valley District School Boardand the formerBoardofEducationforthe Cityof
London.The Choir also express their thanks to Trustee Wice.
Rrst Nations Trustee Phillip Schuyler recognizes Heather as a strong caring individual
and presents herwitha gift. Trustee Hart acknowledges her valuable contributionsto
the Local Education Improvement Committee during the amalgamation process.
Camille Quenne\dlle,Director of Policy Development,Ontario PublicSchool Boards'
Association, brings greetings from Liz Sandals,President, OPSBA and extends the
appreciation of the Association for her work as an advocate for children.
Director ofEducationJohn Laughlln commends Heatherfor demonstrating byexample
leadership,integrity and an unwaveringcommitmentto students,andthanks herfor her
friendship. Chairperson Peter Jaffe thanks Heather for serving as a role modei for
trustees,and presents her witha commemorative plate on behalf of the Board.
2Q00 February 22...84
OFFICIAL RECORD
We regret to record the death of Shane Edward Thomas,a 7-year old student at East
Williams Memorial School,Allsa Craig,on 2000 February 12.
We also regret to record the death of Elizabeth Thornicroft,a teacher at Ekcoe Central
P.S., in Glencoe,on 2000 February 04.
32-A.Conflicts of interest are declared as recorded inthe Report ofthe Committee
of the Whole,item 35-C.
CONFIRMATION OF MINUTES
33tA.The minutes ofthe Regular Board meeting,2000 January 25,are approved
on motion of Brock and Smith.
33-B.The minutes of the Special feoard meeting,2000 February 08,are approved
on motion of Brock and Smith.
REPORTS FROM THE ADMINISTRATION
34-A.Director's Announcements
Director J.Laughiin advises that this year,the Ministry of Education has
designated May 08-12 as Education Week.This date also coincides with the
week that schools will be Involved In the EQAO assessment.
Someschoolshaveexpressedconcernthattheir focusonthe province-wide
testing may not allow them to commemorate Education Week appropriately
during May 08-12.The actual datesofEducation Week cannot be changed
except bythe Ministry,however,some boards,including the London District
Catholic School Board,are designating May 01-05 as an appropriate time for
their schools to hold Education Week events,even though this time is prior
to when the Education Week officially takes place.This Board will also be
celebrating Education Week on May 01-05.
An Education Week subcommittee was established todevelop asystem-wide
approach that would complement school activities.Thesub-committee isan
offshoot of the Communications Advisory'Committee and includes
representation from the teaching federations,principals and parents.Given
thatthe Ministry tendsto announce itstheme justthe week prior to Education
Week,thesub committee has identified a system-theme,"Growing Together
- Learning Together", for use inour schools.
2000 February 22...85
The Directorreports that there are no Committeeor Board meetings being
held during the March Breal<,March 13-17.Meetings during March are
scheduled as follows:
March 07 -Information Committee of the Whole
March 21 -Committee of the Whole
March 28 -Regular Board
The report is received on motion of Bennett and Stewart.
34-B.Departmental Updates
The Administration present departmental updates on the following issues:
Business Services
- Interviews of architectural firms for Strathroy S.S. Project underway:
-Facility Information Management System Proposal being evaluated;
- Reorganization of FacilityServices continuing;
- Joint Use of Facilities Agreement meetings are ongoing;
-Development of the 2000/2001 budget undenvay;
- Payroll Services Help Line implemented on trial basis;
-Payroll Services preparingT4's and T4A'sfor distribution to staff;
-FacilityAuditInspection report being finalized;
- Identification of 1999/2000 School Renewal projects underway;
- Preparing 1999/2000 Program Enhancements Projects cost estimates;
- FacilityServices participation on Area Study Committees continuing;
- Oxbow,Roosevelt and Masonville P.S. buildingprojects undenvay;
-Installation of CEC South septic system has begun;
-Maintenance preparing cost estimates for summer work;
-Maintenance supply and services budget allocation being set;
-Maintenance Operating Procedures being standardized;
- Implementingsingle source custodial supplies for all schools;
- A standardized staffing procedure for Operations being developed;
-Request for Proposal re:Waste Disposal/Recycling continues;
- Environmentaland Waste Management Program policybeing developed;
~Transportation System consolidation/automation development continues;
-Inputofschool boundaries and bus runsfor Middlesex/Oxford to Edulog;
- Twoschool bus safety programs for elementary students developed;
- A standardized form"SchoolBus IncidentReport"has been developed;
- Campaign by LondonPoliceto alert motoristson school bus safety.
Director's Services
-Director continues to visit schools,meeting with staff,students,parents;
- Director &Trustee Brock attended Bishop Townshend Awards Ceremony;
-Director representing CODE at Ontario College of Teachers meeting;
2000 February 22...86
-Director introduced Chairperson Jaffa as guest speal^er at Downtown
London Rotary Ciub meeting 2000 February 21;
- Director attended OPSBA Conference,OISE Awards Ceremoay;
-Director attended Ontario Library Association Conference,where Karen
Wiikinson,Learning Supen/isor,receivedthe Ontario Library Association's
Distinguished School Administrator's Award;
- Plans forthe CityofLondon's 2nd AnnualCasual Dayinprogress;
-Directortaped NEW P.L.inquiry Show-school uniforms/codeof conduct;
- School Council/Community Involvement Committee meetings resuming;
-Rrstmeeting scheduled-Development (Fundraising)Advisory Committee;
-Sub-committee formed to establish an Archival Program across system;
- AdraftInternal Audit schedule being prepared fordefined priorities;
-Audits completedinone secondary andthree elementaryschools;
-Internal Auditor co-facilitated Attainment of the Vision in-service sessions;
-Communication Handbool<for Principals at the consultation stage;
- Anew Award of Distinction program being developed;
-PublicAffairsstaff assist in coordinating "Principalfor a Day"program;
- Workon publications and information pieces in progress;
-Plans for Education Week activities are underway;
- Attainment ofthe Visionin-service sessions update provided;
- A Research Advisory Team forAttainmentofthe Vision estabiished;
-System Staff Development updates included:
•General Principals'and Managers' meeting 2000 Febmary 10;
-Leadership Readiness course,2000 February 24,25,
-Four Roles of Leadership and Seven Habits offered during March/April,
-CP!non-violentcrisis intervention courses during February/March,
- introduction to Leadership courses begin after March break,
-In-service for New Administrators to be held March to June.
Human Resource Service
- School Council/Association partnerships action plan update;
-Feedback on Draft School Council Handbook received;
-Results of the Employee Feedback Survey being compiled;
- ReviewofOccasionalTeachers applicationsforFrench andlechnoiogy;
-Teacher recruitment for FSL and French immersion underway;
-Apply to Teach Network overview presented to PrincipalsFebruary 10;
- Consolidation of Employee Assistance Programs continuing.
Operations Services
- Professionaldevelopment re: school growthplans occurringat Family of
Schools meetings;
- Calculationof Projected Enrolments for 2000/2001school year underway;
- Program Enhancements/School Renewal projects being reviewed;
- School Accommodation - reports to Board during 2000 March;
- Schooi additions - to be completed by 2000 September opening;
THAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,2000 FEBRUARY 22
The Board meets in regular session on the above date in the Board Room atthe Education Centre,meeting
in Committee ofthe Whole,In camera at 5:00 p.m.on motion of and followed by a public
session at 7:00 p.m.
O'CANADA -KENSAL PARK P.S.CHOIR, LONDON
RECOGNITION OF RETIRING TRUSTEE
OFFICIAL RECORD
32-A.CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
33-A.Minutes of the Regular Board meeting,2000 January 25
33-B.Minutes of the Special Board meeting,2000 February 08
REPORTS FROM THE ADMINISTRATION
34-A.Director's Announcements
34-B.Departmental Updates
REPORTS OF COMMITTEES
35-A.Special Education Advisory Committee, 2000 February 01
35-B.Report of the Committee of the Whole,2000 February 08
35-C.Report of the Committee of the Whole,2000 February 22
MOTIONS •NOTICE OF WHICH HAS BEEN GIVEN
36-A.None at this time
ADDITIONAL BUSINESS
37-A.Ontario Public School Boards'Association -Update
37-B.Trustee/Committee Appointment
37-C.Committee Appointment
37-D.Response to Ontario College of Teachers on Teacher Testing
COMMUNICATION
38-A.Minister of Education
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS • "Did you know..."
ADJOURNMENT
approve separate
approve separate
receive
receive
verbal
pages 3-21
receive pages 22-25
approve pages 26-36
verbal
receive verbal
approve page 37
approve page 38
approve To Be Faxed 21st
receive page 39
2000 February 22...87
- StudentAdministration SystemTriiiium infinai phases of impiernentation;
- Research&Assessment:various projects and EQAO Initiatives;
-Internationai Baccalaureate Program at Central Elgin Coiiegiatejnstitute;
- Portable ProtocolsCommittee's last meeting held 2000 February 07;
-Finalizing document on Portable Protocols for further Input;
- The draft school year calendar for 2000/2001 distributed for input;
-Relocation of Community EducationCentre East completed.
Program Services
-Appointment of Learning Supervisor,Doug Shippey,announced;
-Membership ofthe Literacy Inten/entlon Support Teamselected;
-District-wide harmonization of French Immersion programs underway;
-Strategies for system-wide environmentally friendly culture considered;
-UN International Dayfor Elimination of Racial Discrimination •March 21;
-Ministry of Education producing Secondary School Reform materials;
-Availability ofTVOVideo Resources;
-Province-wide initiative developed to assist implementation ofthe new
PhysicalEducation curriculumJK-12;
- ResourcestosupportScience&Technology Gr.1-8 being developed;
- Role description for Learning SupportTeacher developed;
-ten schools participating in research project for JK/SK Speech &
Language Identification;
- Changes tothe Board'stelephone infrastructure continuing;
- WideArea Networkfor Oxford/Middlesex County schools complete;
-System-wide implementation of Trillium Student Information continuing.
The reportis received on motionofHartand Peters.
REPORTS OF COMMITTEES
35-A.Report of the Special Education Advisory Committee
2000 Febnjary 01
11:45 a.m.-3:10 p.m.
Members
L.Stevenson,Chairperson
J.Bennett
J.Townshend
C.Nurse
B.Hurwitz
W.Gowers
N.Gooding
M.Tucker
E. Maybury
E.Hager
P.Gallin
L.Vince
P.Glllis
R.Telchrob
J.Worthlngton
Regrets: C. Hawthorne,L.Shainline
Absent;G.McGahey,J. Williamson
Administration and Others
P.Askey
B.Merifleid
A.Don^
K.Heffernan
G.Grondin
C.Sinclair
W.Scott
2000 February 22...88
Reports:
1.No conflicts of interest were declared.
2.Clarification was requested pertaining to the review process and identified
issues set outbythe CoordinatingCommitteeforReviewofSpecial Education
Plan contained inthe SEACminutes of1999 December 07. An update isto be
provided at the March meeting.
3.The agenda was confirmed.
4. The minutes ofthe 2000 January 11 meeting were reviewed.
5. Linda Vince, Community Living London,advised that the concept of an
AlternativeSchool Yearforthe Developmentaliy Challenged Program has been
investigated by the Association and that there was not sufficient interest or
support from parents to warrant further action at this time.
6. Carl Sinclair, Executive Director,Learning DisabilitiesAssociation of London-
Middlesex,presented an overviewofthe Association that provides services and
programs for children,teenagers and adults who are experiencing learning
disabilities or attention deficit disorder. Copies of resource materials were
distributed.The report was received.
7. Peter Askey,ExecutiveSuperintendent, ProgramServices, providedan update
pertaining to the Minister of Education's recent announcement of additional
funding for Special Education. The government's intent plan is to include
province-wide standards,measures for increased accountability, $40 million
annually in new funding,and increased flexibility to boards in using their
resources to meet student needs.Itwas reported that specific details are to be
provided to parents and other stakeholders as soon,as the Information Is
received from the Ministry.Copies ofa summary entitled.Purpose ofToday's
Briefing as weli as the Board's Media Release were distributed.
Patty Gillis,Integration ActionGroup,advised that an information session for
advocacy groups to highlightthe announcement isto be held bythe Ministry of
Education at the MowatBiock,Queen's Park, Toronto. Further details may be
obtained by contacting the Ministry Officeat (416)325-2764.
8. Patricia Gailln,Autism Society Ontario, provided a report of the SEAC
Communications Committee meetings held during January.As part of the
communications strategies,articles pertaining to Special Education will be
Included on a regular basis inthe Board's publication LINKS.Members were
requested to submit articles of interest to the Communications Committee.It
was requested that individual Association submit their websites information to
Steve Campbell, Program Services for inclusion on the Special Education
webpage,presently being designed.
2000 February 22...89
/
Itwas reported that the SEACSpringTraining Session,entitledTeam Work;
Strategies for Effective Partnerships between Home and School, has been
scheduled for Saturday,April 01 at the Education Centre. Robin Richardson,
Learning Coordinator, Special Education,will be the Keynote Speaker.
Registrationforms forthe event are to be available at the Marchmeeting and
individualAssociations are encouraged to contact Steve Campbell, Program
Sen/ices regarding arranging display space at the InformationFair. Copies of
the registration form were distributed.
9. KyleHeffernan, Learning Coordinator,Special Education, provided an update
on the status ofthe SEAC Secondary School ReformBrochure. Itisanticipated
that a draft ofthe brochure will be presented at the March meeting ofSEAC.
10.A discussion was held regarding arranging a SEACtraining session forlater in
the year or early spring 2001. It was agreed that Linda Stevenson,SEAC
Chairperson,contact LynnZiraldo,Chairperson,Minister'sAdvisoryCouncilon
Special Education, regarding the feasibilityof conducting a jointworkshop for
SEAC's of the Thames Valiey District School Board and the Catholic Separate
School Board.
11.Greg Grondin and Kyle Heffernan,Learning Coordinators,Special Education,
provided an overhead presentation illustratingthe enhancements to Strategies
For Success:The Individual Education Plan (lEP)Engine. An electronic
demonstration was viewed.Copies of a sample lEP were distributed.
Duringthe discussion,a number of suggestions were noted. Itwas requested
that additional input be submitted to Kyle Heffernan,Program Sen/ices,by the
end of 2000 June.
It was noted that the new technology will assist in helping to reduce the length
oftime required bythe Learning Support Teacher inplanning programs and in
the preparation of documentation for special needs students.
12.Copies of a pamphlet prepared by the Association for Bright Children, (ABC)
entitled, Making The Most of School,Sources of Help for You and Your Child,
were distributed and discussed.The pamphlet was referred to the SEAC
Communication Sub Committee for revisions.
13.Peter Askey, Executive Superintendent.Program Services,advised that at this
evening's meeting of the information Committee of the Whole, the
Harmonization of Programs and Services and current initiatives will be
presented.
14.It was reported that at the Committee ofthe Whole meeting on 2000 January
11,a presentation was provided by the Chairperson of the Parent Respite
Advisory Committee,addressing parental concerns on the Board's Interim
Policy on Respite Transportation.
2000 February 22...90
The Board supported that in conjunctionwiththe Chairperson of the Parent
Respite Advisory-Committee,a meeting be convened with the Minister of
Education, the Minister of Health, the Minister of Community and Social
Services and the Minister Responsible for Childrento identify the needs and
costs related to respite transportation in order to arrive at a financial and
operational solution to meet the current and future respite transportation
requirements across the District.
15.Peter Askey also advised that a report to develop a strategy to address the
organization and funding fora Developmental SummerSchoolProgramistobe
presentedat the Committee ofthe Whole meeting tobe held on2000February
08. Members were encouraged to attend the meeting.
16.Aletterwas received from John Baird,MPP, MinisterofCommunityand Social
Sen/ices in response to a letterfromthe Executive Superintendent of Program
Sen/ices to the Minister Responsible for Children regarding funding for
developmentailydisabled students whoare graduating from secondary school.
17.AnOpen Letterto Mike Harris,Premier of Ontario was received fromSteve
Peters, MPP,Elgin-MIddiesex-London requesting that an inter-ministerial
committee be established to address respite transportation issues forchildren
with respite needs.
18.The following Noticeof Motion was submitted forconsideration at the March
meeting ofSEAC:
That SEAC request that the Board provide full disclosure of the
Ministry's response tothe Special EducationPlan 1999-2000 and that
the Education Officer from the District Office be invited to participate
at the SEAC meeting when the response Is discussed.
19.The Committee then met in Forum.
L.STEVENSON,
Chairperson
The report is received on motionof Bennett and Townshend.
35-B.Report of the Committee of the Whole •2000 February 08
Members Administration and Others
P. Jaffe,Chairperson J. Hunter J. Laughlin J.Thorpe
D.Stewart H.Wice P. Askey P.Mennill
R. Vaughan P. Smith P.Gryseels R.Merifield
S.Peters C. Nurse B. Bryce J.McKenzie
2000 February 22...91
P.Schuyler W.Brock B.Greene S.Galati
G. Hart J. Townshend C. Murphy S. Christie
J.Bennett A.Deathe M.Sereda A.Hogg
G.Jazey W.Scott
Reports:
1.No conflicts of interest were declared.
-2. The Administration presented a reportthatfocuses on developing strategies to
address organizational and funding initiatives for a Developmental Summer
Program.
Written confirmation has been received from the Board of Directors of
Community Living London,indicating theirwillingness to continue inpartnership
with the l^ames Valley District School Board to provide a Developmental
Summer Program for 2000. This commitment Is conditional upon serious
consideration being given to tine following issues:
- a multi-year commitment from theThames Valley District SchooiBoard tothe
Developmental Summer Program;
- considerationbe giventoextendingthe Programtofiveratherthanfourdays
per week for the two,three week sessions;
-consideration be givento faciiitating a "before and after daycare option"for
parents during the summer program;
-establish a parent advisory committee to provide suggestionswith respectto
the operational procedures and program.
Parents of students who have been Involved in this program report that the
summer programprovideseducationaland recreational skill maintenanceover
the summer break. An additional benefit of the program~ls that it provides
parents ofsome ofourmost exceptional and vulnerable students respite care
during the summer.Unfortunately,few parentsareabletoaccess this program
unlessthey live within the City of London.Many parentsalso report thatthelack
ofBoard transportation tothe programalso excludes many families Inthe city.
Inthe mid 1980's,the LondonBoard ofEducationtookoverthe responsibility of
providing a summer program for students with developmental and multiple
disabilities.The full cost of this program was $175 000 which included
transportation.Ministry of Education grants provided $17 000. Lastyear,the
Thames Valley District School Board worked in partnership with Community
Living London to provide a summer program.The Board provided a half day
educational component,and Community Living London provided a half day
leisurecomponent. There were two,three-week sessions which ranfourdays
each week.Transportation totheprogramwasthe responsibility oftheparents.A
totalof84 students were involved. Onlytwoofthe these students livedoutside
the City of London.The total costforthe Board forthe program was$80000;
Ministry of Education grants provided$20 000.Extending the programto five
days a week, wouldIncrease the cost ofthe program bytwenty percent
2000 February 22...92
Prior to the change of the Ministry of.Education funding model,the former
London Board of Educationwas able to make adjustments to the mill rate in
orderto provide funding forthis program.The current funding model thcough the
Ministry of Education provides an inadequate level of funding to support the
program.In orderto operatethe program lastyear,itwas necessary to divert
funds from otherprogram areas.Continuing to pull funds from otherprogram
areas ultimately affectsour ability to fulfill the expectationsinthese programs.
The Administration is recommending thatthe Ministers of Community andSocial
Services,Health,and Education be approachedtoconsideran entirely different
approach to the organization and funding for the Developmental Summer
Program.If thelead responsibility forthe program wereassumedbythe Ministry
of Community and Social Sen/ices,much greater flexibility would be possible in
programming,and operating costs could be reduced.The program could
possiblybeoutsourcedtoa third partywith grants from thethree Ministries being
contributed.TheBoardcouldprovideuse ofits facilities and custodial services
as a contributing partner..".
Suchan approach might be entirely consistentwith therecentannouncement by
the Minister of Education recommending increased coordination ofsen/ices for
students withspecial needs.The netcost forthe 1999 SummerSchool Program
was $60 000.
Following the discussion,itwassupportedthata meeting berequested with the
three Ministries to seek a cooperative solutionfor providing a Developmental
Summer Program.
(see recommendation 1)
3. The Monthly Finandal Statements as at 1999 December 31 were received.
Financial Statement -1999 December 31
Approved Budget 1999 June 22 $512 600808
Add:Miscellaneous Revenue Items
1998/1999 School Budget Carryfonvard 5171470
Registrations - Workshops and Seminars 2 950
SAVE Conference -HRDC Grant 5 000
Madeline Hardy Casual Salaries and 30 611
Supplies Allocation
Food Services Rebate 126 677
General Interest Courses -Continuing 3 400
Education 5 340108
Revised Expenditure Budget •1999 December 31 $517 940 918
Revised Revenue Budget •1999 December 31 $517 940 916
2000 February 22...93
4.The Report of the Director/System Review Committee,which met on 2000
January 25, was received.
a)Director John Laughiin chaired the meeting for the election of the
Chairperson.Trustee Vaughan was elected Chairperson for 2000,and
assumed the chair.
b)At its meeting on 1999 May 25,the Committee discussed its future
involvement in monitoring and assessing progress on coliaboratively
identified major areas of emphasis,Leadership,Growth Planning,and
Program initiatives.The Committee reviewed a revised mandate which
reflects discussion.
(see recommendation 2)
c) The following timelines for reporting progress for Attainment ofthe Vision,
presented tothe Committee on 1999 f^^ay 25,were reviewed.
- InformationCommittee.of the Whole • 2000 May InterimReport
- Information Committee of the Whole -2000 November Annual Report
- Information Committee of the Whole - 2001 November Annual Report
- Information Committee of the Whole -2002 November Annual Report
-Information Committee of the Whole -2003 November Final Report
d) Thenext meeting ofthe Committee isscheduledfor2000April 05,at3:30
p.m.,to review the first formal Interim report of Attainment ofthe Vision,
prior toit being presented tothe Information Committee ofthe Whole In
2000 May.
5. The Report ofthe Policy Working Committee,which meton2000 February 01,
was received.
a) The Committee meton 2000January 25 and February 01.
b) The Committee agreed to,change the meeting dates tothe first Tuesday
ofthe month,timed to begin at 4:00 p.m.or4:30 p.m.,depending onthe
lengthofthe agenda.
c)At the meeting on January 25,the Administration outlined a process for
withdrawing/superseding former Board's policies,and asked the
Committee for input.Severalsuggestions regarding the format and the
type of information required, were given.
2000 February 22...94
A detailed list of former boards'pollcies/procedures/memoranda for
Operations Services was presented to the Committee for review on
February 01.The list included the former board reference/the title ofthe
policies/procedures/memoranda,detailed comments,and the
Administration's proposed action.Afterdiscussion,the Committee agreed
that as each department's list is reviewed and completed,
recommendations will be fonvarded to the Board forapproval. The review
of the Operation Sen^ices'pollcies/procedures/memoranda will continue
at the March 07 meeting.
d)The Administration introduced a draft policy on Assessment and
Evaluationof Student Achievement and provided background information.
The draft policy was reviewed and amendments were suggested.An
amended draftpolicywhichreflects the discussion will be presented tothe
Committee on March 07.
e)Adraft policy on Health and Safety was introduced by the Administration,
alongwithan overview,ofthe development process.Several amendments
were suggested and the Administration will Incorporate these inthe draft
policyfor reviewwhen it is brought forward to the March 07 meeting.
6.The Report of the Information Committee of the Whole, which met on 2000
February 01,was received.
a) Director John Laughlin chaired the meeting for the election of the
Committee Chairperson.Trustee Bennett was elected Chairperson for
2000.Chairperson Bennett then assumed the chair,and Trustee Hart was
elected Vice Chairperson for 2000.
b) Executive Superintendent of Program Services,Peter Askey, along with
Karen Wilkinson, Bob Merifield,Becky Menzies,Learning Supervisors;
'Suzanne Book,Coordinator,Attendance and Social Work Services;Bob
Beatty,Manager of Information Technology;and Carolyn LInsdell,
Manager of Systems Integration;presented a comprehensive update on
Program Sen/ices issues related to:
progress on harmonization of programs and sen/ices;
current initiatives.
The following points were addressed;
Program Harmonization Updates
- Focus has been on equityof access to programs,services,and learning
opportunities
- Equity has not meant "Identlcar
-Introduction of the new Ontario cum'culum has supported harmonization
- Year 2000 interventions strengthened harmonization
-Harmonization has been time consuming and expensive
-Communication has been important to gain support and understanding
r
r
2000 February 22...95
Harmonization Highlights .
-New elementary curriculum units:Science,Social Studies,Mathematics,
Physical and Health Education,Visual Arts,Drama and Dance
- Junior Kindergarten nowacross entire District
-Speech and Language Pathology Sen/ices and Psychological Services
have been expanded
- Thethree Outdoor Education Centres are nowavailableto all students
- Core FSL now begins ingrade4 throughout the District
-Centralized media loan sen/ice
-Alternative programs for secondary "at risk"students have been
doubled, and are nowavailable throughoutthe District
-WAN isnear completion which will mean high-speed Internet access for
ail students to support their learning
- Inter-school athletics for both panels are under common governance
structures
- Stageoneofthe Special Education restructuring plan has occurred after
considerable public and staff Input.
- The Board's transportation policy has been revised to openaccess for
county studentsto high cost specialized facilities and programs
-Common approach to development of lEPs and IPRC process using
technology
Area Still Under Review
-Expansion ofthe French Immersion program toone remaining area of
the District;Implementation of common entry points and balance of
English/French
-Refinement of the Special Education Plan
-Long-term planforelementary instrumental musicprograms
-Consistency ofapproachinthe role of Learning Sgpport Teacher
-Development of appropriate models for Sen/ice Technology programs
across the District
-Support programs for"at risk"Rrst Nations students
-Special Education and Intensive Support Amount (ISA)funding
Program Reductions
-Respite transportation for high needs de>velopmental students
- Summer programs fordevelopmental students
- Numberof congregated Special Education classes
-Harmonization ofsome specialized serviceshas meanta reduction of
services in some areas of the District
- Thegrade7 &8 Design and Technology and Family Studies programs
2000 February 22...96
Technology to Support Learning
Llbraiy Automation Project
- Reviewingfinaicontract agreements
-Planning automation process in consultation with Epixtech (formerly
Ameritech)Library Systems
- Determining technical specifications of hardware and wide area
connectivity
- Sampling of predecessor software and records for conversion of data
-Preparing conversion processes for non-automated libraries
Electric Library Canada/Rogers @ Home Project
-Continuing implementation of Electric Library Canada on-line service
- Training of teacher-librarians and computer contact teachers ongoing
- Listing of Thames Valley information forwarded to Rogers
-IHiring of London-based Project Manager approved by Rogers
- Approval of Rogers donation of videos to support new Science
curriculum
In-service Programs for School Libraries and Schooi-based
Information Technology
- Training in the areas of software,Internet use,appropriate use policy
and technology planning for elementary coijiputer contact teachers
- Training in the areas of appropriate use;on-line databases,library
automation software,and Information Studies for all teacher-librarians
- Training in the areas of software and operation systems for secondary
site administrators
- Training in the areas of software,on-line databases,-appropriate use,
and Information Studies for secondary computer facilitators
Curriculum initiatives
Language iVIatters
-In-servicing for EQAO
- Writinga monthly newsletter
- Providing February in-service,grades 2,5,and 7
- Training for reading exemplars
- Planning in-services for teachers in grades 1,4,and 8
- Reviewingand editing grade 9 essential Engiish course
Early and On-going Identification Process
- IHarmonization completed
- Begins inJK and continues to end of grade 3
-Team approach encouraging parental involvement
- Followsnatural assessment process
-Target date -2000 September
2000 February 22...97
Harmonizing French Immersion
-Recommending similar entrydates, SK•Gr.1 or ExtendedinGr.7
- Closing percentage gaps
- Recommending a common approach forEnglish instruction
- Studying implications of Oxford survey
- Expandingat the Secondary level
Social Sciences
Curriculum Units in Development
- have initiatedwriting teams for grades 1,5,6 and 8
- completes50%oftheSocialStudies1-6 Ontario Curriculum Document
units
- completes 75% ofthe Geography/History7/8 units
-fulfill high demand by teachers for support
Social Studies CD 1 - 8
-sharing amongst four boards
- developing grade by grade lists of Internet links
-sending CDs to schools in February withnewgrade 2 and 4 units
-assisting teachers With resources,research,and student activities
Special Education/Student Services
Special Education Plan Review
Organization
-Coordinating Committee established,1999 November
-four members of SEAC
-Joyce Bennett,Trustee
-four school administrators
-four special education staff
The Process
- identify areas of special education plan to review
~develop action plans for each area
- provide infonnation to SEAC by 2000 March
-establish SEAC's recommendations for the Board by 2000 April
- present recommendations to the Board,at the 2000 April 25 meeting
-submit changes to the Ministry by 2000 May 15
Areas for Review
-Behaviour Program and Services
-Intensive Support Program
-Itinerant Gifted Program
-Itinerant Literacy Program
-Technological supports for exceptional students
- Implementation of PDT,IPRC and lEP procedures
Alternative Program Sites
-Expanded from four to nine locations in 1999 -2000
-Provides transition program for potential drop-outs
-Builds student self-confidence tiirough academic success,counselling,
work experience
-Demand for further expansion continues
2000 February 22...98
Child Neglect and Abuse Reporting Procedure
-Developed protocpl in partnership with three regional Children's Aid
Societies
-Addresses changes In legislation
- Provides harmonized procedures and consistent information for all
employees
-In-sen^ice package will be delivered to all schools byAttendanceand
Social Work Services
Secondary School Reform . .
Grade 10 Test -Task Force
-Focussing on improved criticalthinkingskills
- Forming a Literacy Inten/ention Teacher Team
-Developing classroom poster prompts
-Preparing monthly newsletter for staff,students,parents
Secondary Subject Association Working Committees
Collecting,sharing resources withinthe Board and across boards
-Conducting teacher In-sen/ice on assessment,evaluation
Locally-Developed Courses
-Reviewing/resubmitting grade 9 Essential Math, English, and Science
courses
- Investigatingpathwaysforstudents following essential/workplace stream
course
Community Involvement
Distributing completed parent/student brochures
- Assistingschools withinquiries from studentsr parents, community ^~
Report Card Comments
Based on:
-subject specificity
~levels of achievement
-learning categories
-student strengths,areas of improvement,next steps
Information Technology Services
Wide Area Network
- All schools now linked
- Fibre continuing to be laid in St.Thomas and London
-Full high-speed connectivity by Spring 2000
- Workingon improving Local Area Networks (LANs)in schools
2000 February 22...99
Cabling
-High demandfor electrical and network cabling
- 130schools have requests, 57 schools have been completed
-new computers
-infrastructure renewals
-ManyLondonand Elgin LANs need replacements
-30 schools -complete replacement
-19 schools cabled
- 1 school switched onto new
-Align with new purchases/renovations/program enhancements
Trillium Student Information System
- Two-thirds completed
- London,Oxford,Elgin elementary schools completed
- London Secondary Schools to be converted inthe summer,2000
System-wide Voice Mali
-Extend Centrix 3 across District to obtain connectivity across system
- Some telephone numbersof schools and administrators have been
changed
First-class Messaging System
- Upcomingproject to standardized e-mail system
Instructional File Servers
- Upgrading45 file servers to bringto Year 2000 compliance
- Installed,but in process of identifying technical issues to be resolved
-Completed by end of 2000 February
c) The following proposed topicsforfuture meetings for4he year 2000, were
received.
March -Accommodation
April -Special Education
-Environmental Update
May - Attainment of the Vision
Leadership
Program
School Growth Planning
2000-2001 Budget
June -2000-2001 Budget
d)Director J.Laughlln provided an overview ofthe Minister of Education's
announcement regarding additional funding and flexibility in Special
Educationprogramming,highlighting the following three-year plan:
(
2000 February 22...100
Introduce quality and accountability improvements by:
- developing standards for IndividualEducation Plans;
- developing standards forBoard's Special Education Plans;,
- developingprogram standards foreach exceptionality;
- developing better coordination of services for students withspecial
needs.
)
Refine the funding formula to:
- continue to protectSpecial Educationfunding;
-confirm ISAfunding as a process tosupportstudents withhigh needs;
-enable boards to use ISAfunding ina more flexible manner.
Refinements to the Grant and ISA Process:
- confirmISAas the process to determine the incidence rate;
-flexibility to deployfunding commensurate with student needs (within
the envelope);
-thirty million increase in Special Education PerPupil Arhount (SEPPA)
announced in 19^g,.will be incorporated permanentlyintothe grant;
-boards that confirm'a higher level ofneed through ISA claims and
validation will receive a higher level offunds in 2000 -2001;
-streamline ISAvalidation process,
- build on existing database,
-automated claim form stnjcture.
Draft Ministry Timelines
~2000 March • 2000 Grant Regulation
-2000 April-Boards submit ISA claims 2000
- 2000 April/May - ISAClaims validated as they are received
Recommendations:
1. That a meeting be requested with the Minister of Education, the Minister of
Community and Social Services,the Minister of Health,and staff from the Board
,V 3 cooperative solutionfor providing a DevelopmentalSummer Program
among the three Ministries.
2. Thatthe following revisedmandateandstructureforthe Director/System Review
Committee, be approved:
A.MANDATE
a)Monitor and assess progress on coilaboratlvely identified major
areas of emphasis at the system level.
2000 February 22...101
b)Consideration should be given to iinl<ing:
- system goals to the Director;
- the system to the Board throughthe Director;
- the system to School Councils,Home and School Associations,
Parent/Teacher Associations.
B.STRUCTURE
a) TheCommittee shall consist offive trustees appointed by the Board
at its Inaugural meeting based on a recommendation from the
Chairs'Committee.The Chair ofthe Committee shall be elected at
the first meeting bythose Committee members inattendance.
b)The time and date of meetings are to be at the discrefon ofthe
Committee.
—c)'The Committee shall report tothe Board at leastoncea year in-the-
fall tenrj.
d)Secretarial support for the Committee shall be provided by the
Executive Secretary's Office.Noticesofmeetingsand agendas to
be distributedto all trustees bythe Executive Secretary's Office.
P.JAFFE
Chairperson
The reportIsreceivedand the recommendationsare adopted on motion ofVaughan
and Schuyler.
35-C.Report of the Committee of the Whole 2000 February 22
Reports:
1.Trustee Jaffe declared a conflict ofinterestwithrespect tonegotiation issues and
absented himself during discussion of same.
2. The Committeemet from 5:00p.m.to6:20p.m.and from9:45p.m.to 10:10 p.m.
and discussed confidential property, legal, personnel and negotiationmatters.
3. The Administration reportedthe following administrative assignments,effective
2000 March 20:
Name Location
Violet Towell"- S.S. VicePrincipal HuronPark S.S.
DougShippey -Learning Supervisor ProgramServices
*Promotion,approved 1999 December07,item 2-A,recommendation 1(b).
2000 February 22...102
Recommendations:
1.Thatthe Board approve its exemption from taxation for municipal purposes for
leasedfacilities in accordance with the Ontario Municipal Act,Section 2i 0.1(12).
2.That the resignations to retirement for the foiiowing teachers be accepted under
the mutual consent clause,effective dates as Indicated:
Name Retirement Date
Rosemary Nagel 2001 03 31
Eileen Martins 2000 09 30
Gail Prior 2000 09 30
Penny Wearne 2000 09 30
3.That the resignation ofthe following teacher be accepted under the mutual
consent clause,effective date as indicated:
Name Resignation Date
Mary Ann Fisher 2000 02 29
4. Thatthe motion approved attheincamerasessionon2000 February 22,related
toa property Issue,(see below)be adopted;andthe report onan administrative
assignment,(see above),be reported In the minutes of 2000 February 22.
ThattheThames Valley District School Board enter Into a contract with
DIckson Partnershipinc..Architects andCornerstone Architects Inc.,as the
architectural design team forthe StrathroySecondary Schools Multi-Use
Project atafee nottoexceed5.5%ofthe construction valueofthe project,
subjecttothe London District Catholic School Board agreeing to entering a
similar contract on or before 2000 Febnjary 28.
D.STEWART,
Chairperson
The report is received andthe recommendations are adopted on motion ofBrock and
Wice.
MOTiONS -NOTiCE OF WHICH HAS BEEN GIVEN
36*A.None at this time
2000 February 22...103
ADDITIONAL BUSINESS
37-A.Ontario Public School Boards'Association -Update
Trustee Brock reports onthe OPSBA Conference,entitled Public Education:
Challenges and New Directions,which was held 2000 January 27-29,in
Toronto.Trustees attendedseveral informative workshops on educational
issues.
The theme,"Students First -Call to Action",has been selected for the
OPSBA Conference to be held in London on 2000 June 15-18.
The report is received on motion of Brock and Nurse.
37-B.Trustee/Committee Appointment
Asa resultofTrustee HeatherWicesubmitting herresignation,effective 2000
February 29,the Board at its meeting on 2000 January 25,approved the
following recommendations:
"That the person with the next highest number ofvotes from the
previous election, be appointed to the trustee vacancy.
That, subject to approval of the above recommendation,the
Chairperson be authorized to act on the above resolution
immediately."
The person with the next highest number ofvotesfrom the previous election
was Alex Sutherland,and Mr.Sutherland has agreed to fill the trustee
vacancy effective 2000 March 01,forthe durationof the:.term.
Committee vacancies also resultfromthe resignation ofTrustee Wice.
Recommendation:
That Alex Sutherlandbe appointed to the following Committees,effective
2000 March 01:
- Ad Hoc Committee on School Councils/Community Involvement
- Award of Distinction Committee (alternate)
The report is received andthe recommendation is adopted on motion of Wice and
Brock.
37-C.Committee Appointment
At the meeting on 2000 January 25, the Board approved the following
recommendation:
20Q0 February 22...104
'That an Advisory Committee be established to support the
Administration infurtherinvestigatingand developing a strategic
plan for establishing a system-level development effort":
The appointment of trustees to the Development (Fundraising)Advisory
Committee is supported.
Recommendation;
That the following trustees be appointed to the Development (Fundraising)
Advisory Committee:
-Peter Jaffe
-John Townshend
The report is received and the recommendation is adopted on motion of Brockand
Hunter.
37-D.Response to Ontario College of Teachers on Teacher Testing
The Directorreports that the College of Teachers has writtena consultation
. paper, in response to a letter fromthe Ministerof Education requesting the
advice ofthe College on the topic of Teacher Testing.
Stakeholder groups were Invited to examine and comment on the Teacher
Testing Consultation Paper during the timeframe February 14 to March 03.
Acommittee was established comprising of John Laughlin^Joyce Bennett,
Gary Jazey,Lorayne Roberston and Sharron Christie to prepare a response.
The following key points are highlighted:
- We support the importance of ongoing professional learning and an
annual professional growth plan for all members of the college. This
should be monitoredby the immediate supervisor at the District Board
level.
'We support the principleof an ongoing education program for teachers
(staffdevelopment) provided at tfie Board level,forwhichBoards may
apply to the College of Teachers for accreditation.The Thames Valley
DistrictSchool Board is cun'ently offering such a program - a 14 hour
module ofstaff development which is under review as a pilotprogram by
the College of Teachers.
- We support the provisionofa teacher induction program (a two year staff
development program)for all new teachers,after which teachers would
receive a permanent teaching certificate.
- We support the regular reviewofthe pre-servlce and in-service programs
bythe College of Teachers to ensure that trainingprograms are inline
with the Standards of Practice and Ethical standards.
200Q February 22...105
-We are in support of the College establishing common teacher
supervision parameters for all District School Boards in the province.
-We support a review of Regulation 298 regarding assigning qualified
teachers, butweareconcernedthatthere may be an upcoming shortage
of qualified specialist teachers and we want all students to obtain the
credits they seek.
-If a pencil and paper testisa component of a teacher testing initiative,it
should be an assessment at the end ofthe teacher training year, testing
policy,pedagogy,legislation,and ethics.
The reportis receivedon motion ofHartand Vaughan.
COMMUNICATIONS
38-A.Received2000 February08,from Janet Ecker,Minister of Education:
"Thank youforyour letter of November 15,1999,and for fonvardlng
a copy of LINKS:A Report toOur Community for my review.
'"LINKS provides yourstakeholdere with Important information that
will contribute to theirunderstanding ofthe range oftopicsthat are
presented in the report.The articles pertaining to student
assessment, secondary school reform,,special education,and
student accommodation explainthe process being followed bythe
Boardto address these importantmatters. Also,Iwas very pleased
to learn of the emphasis that is being placed on developingand
enhancing partnerships that wouldbe ofbenefitto students.
"I commendthe Thames Valley District SchoolBoardonthe Initiative
that ithas demonstrated In defining its vision as "acaring learning
community"that is committed to student achievement.The eight
foundation principles"thathavebeen identified will servetheboard
well as it strives to attain its vision through the year 2003.
"Thank youagain for bring this report to my attention.I wish you
continued success at the Thames Valley District School Board."
Received on motion of Brock and Smith.
ADJOURNMENT
The meeting adjourns at 10:12 p.m.on motion of Wice and Smith.
CONFIRMED: