4/25/2000 - Regular Board Meetinga.
\
THAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,2000 APRIL 25
The Board meets in regular session on the above date inthe Board Room at the Education Centre,meeting
In Committee ofthe Whole, in camera at 5:00 p.m. on motion of and followed by a public
session at 7:00 p.m.
0 CANADA •NORTH MIDDLESEX DISTRICT HIGH SCHOOL.GIRLS'ENSEMBLE
ELGIN COUNTY EASTER SEAL AMBASSADOR •RECOGNITION
JESSE'S JOURNEY •PRESENTATION
48-A.CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
49-A.Minutes of the Regular Board meeting,2000 March 28
49-B.Minutes of the Board meeting,2000 April 11
REPORTS FROM THE ADMINISTRATION
50-A.Director's Announcements
50-B.Departmental Updates
50-C.Northbrae Public School Boundary Change
REPORTS OF COMMITTEES
51-A.Special Education Advisory Committee,2000 April 04
51-B.(i)Woodstock Collegiate Institute-Building Code Upgrades
-As requested In (11)below,Recommendation 5
(ii)Report of the Committee of the Whole,2000 April 11
51-C.Report of the Committee of the Whole,2000 April 25
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
52-A.Motion by Trustee Vaughan
ADDITIONAL BUSINESS
53-A.Ontario Public School Boards'Association -Update
COMMUNICATIONS
54-A.VIEWS -for the Visually Impaired •SEAC Representation
54-B.Halton District School Board
S4-C.Toronto District School Board
54-D.Rainbow District School Board
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS -"Did you know..."
ADJOURNMENT
approve separate
approve separate
receive verbal
receive pages 1-11
approve pages 12-16
receive pages 17-21
approve pages 22-27
approve pages 28-48
verbal
page 49
receive verbal
approve page 50
receive page 50
receive
receive
page 50
page 50
V THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,2000 APRIL 25
The Board meets in regular session on the above date in the Board Room at the
Education Centre,meeting in Committee of the Whole, in camera at 5:00 p.m. on
motion of Brock and Townshend,followed by a public session at 7:00 p.m. The
following are in attendance:
P.Jaffe,Chairperson (-11:15 +12:00) G. Hart
D.Stewart
R.Vaughan (-11:20)
8.Peters
P.Schuyier (+7:00)
also:
J.Laughlin
P. Askey
B. Bryce
B.Greene
C. Murphy
M.Sereda
G.Jazey
J.Thorpe
J.Bennett
J.Hunter
A.Sutherland
P.Smith
P.Mennill
R. Murray
G.Treble
L.Peck
J.McKenzie
J.Mclntyre
K.Bushel!
C.Nurse (-11:55)
W.Brock
J.Townshend
A.Deathe (+7:00 -11:15)
B.Wcodley
F.Wideman
S.Galati
S.Christie
D.Williams
A.Hogg
W.Scott
NORTH MIDDLESEX DISTRICT HIGH SCHOOL,GIRLS'ENSEMBLE.PARKHILL
The appreciation of the Board is extended to the students of the North Middlesex
DistrictHigh School,Girls Ensemble.Parkhill,and conductor/accompanist Rod Culham,
-forleading inthe singing of "O Canada",and bringing musical presentations.
ELGIN COUNTY EASTER SEAL AMBASSADOR -RECOGNITION
The congratulations ofthe Board are expressed to Ben Pfeffer, a 7 year old,grade one
student at Southwold Public School who has been selected as the Easter Seals
Ambassador for ElginCounty. Principal Bob Chantler introduces Ben, Mr.and Mrs.
Pfefferand Mrs.Frappier,the Education Assistant who supports Ben's needs.Totally
integrated in Mrs.Perger's grade one class,Ben participates in all aspects of the
program using special equipment including Intelli Keys, Dynamite Talker and a special
one-hand driven wheelchair.Trustee Nurse presents Ben with a Thames Valley
District School Board Bear.
2000 April 25 ...145
JESSE'S JOURNEY -PRESENTATION
Special guests John and Jesse Davidson,and Michael Lernerare introducedand
welcomed.A city-wide casuai day was held on Friday,2000 April 07, for Jesse's
Journey-AFather's Tribute toraisemoneyforgeneticresearch. John Davidson,and
Michael LernerofLemerandAssociates,spearheaded the initiative within thebusiness
community.Coliectlveiy,the students and staffacross Thames Valley raised a total
of$30 899.94, through several creative fundraisingefforts. A forma!presentation of
the cheque isconducted.Mr.Davidsonextends hisappreciationto the Boardand on
behalf of the Jesse's Journey Walking Team,presents Director Laughlin with a
commemorative picture.
48-A.Conflictsof interest are declared as recorded inthe Report ofthe Committee
of the Whole,item 51-C.
CONFIRMATION OF IVIINUTES
49*A.The minutes ofthe Regular Board meeting, 2000 March28,are approved on
motion of Sutheriand and Townshend.
49-B. The minutes ofthe Board meeting, 2000 April 11,are approved on motionof
Sutherland and Townshend.
REPORTS FROM THE ADMINISTRATION
SOtA.Director's Announcements
a) The Directorprovides an update on the secondary school teachers
negotiationsand information regarding minimum instructionaltime. It \
is reported that the agreement has not yet been submitted to the j
Ministry of Education for approval, however, the Administration is
proceeding on the assumption the contract is in compliance wth
Ministrylegislation.
b)TTie Directorreports that a letter was received 2000 April 25,from
Peter Bciker,Acting Director,Ministry of Education, advising that the
modlHed 2000-2001 school year calendar forGlendale High School,
Non/vich District High School and East Elgin Secondary School Isnot
in compliance with the Education Act and Regulation 304 and,
therefore, not approved.To comply with Regulation 304,it is
necessary that the Board submit tothe f^inister of Education,a request
that these schools operate on the same secondary school calendar
already approved for the 2000-2001 school year.
The report is received and a motion by Hart and Nurse that the Board submit to the
MinisterofEducationa request that Glendale HighSchool, NonvichDistrictHighSchool
and East Elgin Secondary School operate on the same secondary school calendar
already approved forthe 2000-2001 school year,is adopted.
2000 April 25 ...146
50-B.Departmental Updates
The Administration present departmental updates on the following'issues:
Business Services
-Superintendent Greene participated Inthe FIMS evaluation process
-Discussions were held withBus Operators Association re: fuel prices
- Provided draft 2000-20001 budget informationat SEAC meeting
- 2000-2001 budget preparations are continuing
-Electronic version of Ministry grant estimate pages released April 07
- 2000-2001 budget Is being presented to the Board on 2000 May 09
- Payrollimplementing changes to CUPE 4222B employees
-Salary/benefit costings for 2000-2001 budget are ongoing
- Annualpension reportforOMERSbeing completed
- Facility Services'projects status provided
-- Update provided for building projects at Oxbow,Roosevelt,Masonville,
- Woodstock,Forest Park P.S. and Strathroy SS
- Portable classroom repairs/replacement procedures being developed
-Electrical Inspections procedures being reviewed
-Development of preventative maintenance program is undenvay
-Vehicie replacement options under review
-Transportation system consolidation/automation is continuing
• School attendanceArans'portationboundaries being created
- Inputfor Middlesex/Oxford regions map information/datais continuing
• Vehicle optimization for S.S.special education transportation being
considered
-Preparation ofSchool Bus Safety brochure
I -Meetings continue with operator,association for common agreements/
:standardized operator rates
- Printing Services is implementing cost savings initiatives
- Printing Services'website being improved forschool forms/planners,etc.
Dirsictor's Services
-The Director continues to visit schools and meet with staff and students
- The Director attended Student Chess Tournament on 2000 April 04
- J.Laughlln attended Council of Directors of Education meeting,
discussions re:lnstruction time for secondary schools teachers occurred
- The Director made a presentation to staff at the Leadership Courses
-The Director met with Mayor of Woodstock and Council to discuss
accommodation issues at Woodstock Collegiate Institute
-Official launch of Rogers@Home School Benefits Program held April 18
2000 April 25 ...147
/
-Ministry's Student Focused Funding meeting was held April 19
- School ProfilesProjectdescribingthe uniquefeatures ofeach school is
underway
•Principals fora Day,a partnership building programwas held April 12
- A system-level developmentsurveyto assess needs was distributed to
variousstakeholdersforconsideration bythe Development (Fundraising)
AdvisoryCommittee
•Activities for Education Week - May01 - 05 are unden/vay
- Staff Development program initiatives Include:Attainment ofthe Vision,
New Teachers,Non-Violent Crisis Prevention Intervention,Leadership,
Mentoring
Human Resource Services
- SchoolCouncilAssociation Partnership governance issues discussed
-School Council action plans for Attainment of the Vision require
refinement
• FundraisingInSchools debated byLondonCouncilofHomeand School
Associations on April 17
- CURE 4222B employee benefits being revised to reflect new contract
- A consolidated Employee Assistance Program is being developed
- DraftpoliciesforAirQuality Procedure and Health and Safety are on the
website for consultation
Program Services
- Reading and Writing Campaign Is underway at schools
- SEACis reviewing the AnnualSpecial Educatloji Plan '
- Grade 9 mathematics assessment field testing is currentlyunderway 1
- InformationTechnology •wide area network migrationis continuing
- Voice Mail Sen/ice extension/telephone enhancements continuing at
county schools
-Implementation of First Class Email/conferencing system targeted for
May 01
- Instaiiation of 45 file servers and Phase II workstations near completion
-1999-2000 instructional computer allotment work is underway
- Connection to Trillium System scheduled forEigin/Middiesexsecondary
schools by Easter
•Summer Institutes workshops are in planning stage
•Preparations are undenvay for System Conference Day, 2000 Oct. 27
- The Language Portfolio Phase 2 is set for2000 May
- Energy&Controlstrand ofscienceAechnologydocumentisbeingwritten.
The reports are received on motion of Peters and Schuyler.
2000 April 25 ...148
A motion by Smith and Brock thatthe Developmental Summer Program be supported
forthesummerof2000to approximately $80000,while the Administration continueto
negotiate with the Ministry ofEducation,Ministry ofCommunity and Social Services and
the Ministry of Health for funding tosupportthe program district-wide,is adopted.
50>C.Northbrae Public School Boundary Change
The Administration provided background information on the realignment of
attendance area boundaries for both Northbrae and Sir John A.Macdonald
Public Schools.
At theBoard Meeting of2000 March 28,approval was grantedin principle for
NorthbraeP.S.toremainaJK-8school withappropriate renovationsand that
boundaries be adjusted in orderto transfer approximately150JK-8 students
to SirJohn A.MacdonaldP.S. for2000 September and to reportbackto the
Board by the end of April.—-•
The Administrationwas directed to consult withthe community on proposed
boundary adjustment recommendations to Northbrae P.S.area.
A meeting was held onWednesday,2000 April 12,with the Northbrae school
communitytopresent potential areas formovement,the numberof students
involved and recommended timelines for boundary adjustments.Four
specific areas were presented for realignment along with Identified
advantages and disadvantages for each area as outlined.Additional input
fromthe communitywas gathered withregard to each ofthe proposed areas.
Noadditional boundary adjustment suggestions were recommended bythe
community.
Following inputgivenfromtheoriginalcommittee,school administration and
the community,the area identified as ArbourGlen, BridlePath, CountryLane
is the area recommended to be included within the Sir J.A.Macdonald P.S.
boundary for 2000 September.
This area (Arbour Glen, Bridle Path, and Country Lane) would transfer
approximately 191 students fromNorthbrae to SirJohn A.Macdonald P.S.
for 2000 September.Specific details of areas considered and projected
numbers of students by grade affected are presented.
Those students presently in grade 7 at Northbrae P.S.will be allowed to
completetheir Grade 8 year at Northbrae.Approximately 27 out of area
students will be required to return to their home schools.The majority of
these students are designated to Knoliwood Park P.S.
2000 April 25 ...UQ
The annual transportation cost to transfer students from Northbrae P.S. to Sir
John A.Macdonald P.S.will be $30,000.To allow implementation to be
effectivefor2000 September,registration and orientation activitiesfor students
must be prior to 2000 June 30.
Recommendations:
1.That the school attendance area boundary for Northbrae P.S. be adjusted to
remove the Arbour Glen,BridlePath and Country Lane areas.
2. That the school attendance area boundary forSir John A. Macdonald P.S. be
adjusted to include the ArbourGlen, BridlePath and Country Lane areas.
3. That approximately 191JK-8 students be transferred from Northbrae P.S. to Sir
John A.Macdonald P.S. for September 2000.
The reportisreceived and the recommendations are adopted on motionofBennett and
Townshend.
REPORTS OF COMMITTEES
51-A.Special Education Advisory Committee
Members
L.Stevenson,Chairperson
J.Townshend (-3:05)
J.V\filliamson (•2:25)
J. Worthington(-2:05)
P.Gallin
P.Qillis
B.Hurwitz
R.Teichrob (-2:25)
L.Vince
A.Dond
E. Maybury
N. Gooding
Regrets:J.Bennett,G.McGahey,A. Morse, C.Nurse
Absent:L.Shainline
Reports:
1.No conflicts of interest were declared.
2000 April04
12:00 noon-3:20 p.m.
Administration and Others
P.Askey
B.Mel'ifield
S.Ragobar
R.Gronert
P.Toogood
B.Menzies
W.Scott
2. The report of the 2000 March 08 meeting was amended to reflect that the
Committee did not meet in Forum.
It was reported that SEAC's recommendation of 2000 March 08 was amended
by the Board,at its regular meeting held 2000 March 28,as follows:
2000 April 25 ...ISO
That the Education Officer from the District Office be invited to
participate at the SEAC meeting when the Ministry's response'to the
Special Education Plan 1999-2000 is discussed.
3. A discussion was held regarding Forum. Itwas suggested that Members that
have specific information to be includedin the reportsubmitthe item(s)to
Chairperson Stevenson beforethe IS"*of the month to be attached to the
agenda.
4. The agenda was confirmed.
5.Beck/Menzies,LearningSupervisor,SpecialEducation,presented information
regarding Secondary SchoolEssential Course Credits,in cases where student
educational needs cannot be met by courses authorized by the provincial
curriculum policy documents, school boards maydevelop courses at the local
--level.The Board offers the Essential Course Credits at Thames and Ross S.S.
Other secondary schools are making the courses available to students in a
variety ofdelivery formats.
A question and answer period followed.
6.Peter Askey, Executive Superintendent of Program Services,advised that
discussions are continuing with Paul Mennlll,Superintendent of Education,
regarding incorporating the proposed SEAC Community Involvement pamphlet
intotheSecondary School Reform document on Community Involvement forthe
next school year.
7.Patricia Gallin,Autism Society Ontario,advised that the SEAC Spring Training
Session was held on 2000 April01 with over two hundred people in attendance.
Appreciation was extended to all the participants and to Steve Campbell,
Program Supervisor,for his organizational support.Chairperson Stevenson
advised that the responses to the sessions have been positive.Copies of the
results of an evaluation form,completed by a number of the participants,were
distributed.
8.Chairperson Stevenson advised that she has spoken with Lynn Ziraldo,
Chairperson,Minister's Advisory Council on Special Education regarding the
SEAC training session.The date of the SEAC session has been confirmed for
Wednesday,2001 January 31 from 7:00 p.m. -9:00 p.m.Chairperson
Stevenson will draft a letter Inviting Western Region SEACs to participate.
9. Bob Merifield,Program Supervisor,provided an update ofthe Regional Special
Education Council meeting held 2000 February 16 and 17. The focus of the
meeting was standards forthe Individual Education Plan (iEP),andthe Special
Education Information IHandbook,to be released by the Ministry Inthe Spring
of2000.
2000 April 25 ...151
10.Aletter from Terry Boucher, DistrictManager,Ministry of Education, to John
Laughiin.Dlrectorof Education,providingtiisMinistry'sfeedbacktothe Board's
submission of its 1999-2000 Special Education Plan,was distributed and
discussed.
11.The date of the second evening SEACworkshop session was confirmedfor
2000 April 18 beginning at 5:00 p.m.
12.In response to the request forclarificationof Special Needs versus Exceptional
Needs,a lengthy discussion was held,it was suggested that specific
questions/issues related to Special Education be submitted,in writing,to Kathy
Jenkins,Regional Office,Ministry of Education, priorto her presentation at the
2000 May02 meeting. Members were requested to submit their questions to
Linda Stevenson,Chairperson,or Bob Merifield,Program Supervisor,by2000
April 15.
13. An update of the IHealth Services Task Force meetings, submitted by Alison
Morse,Easter Seals Society,was received. Members were requested tosubmit
any comment/suggestions directlyto Alison.
14. It was reported that the Ad Hoc Committee has completed the review of the
seven areas of the Special Education Plan identified,by SEAC and that
recommendations/suggestions are being developed for presentation at the
evening meeting of2000 April 18.It was requested that the Members receive
copies of the recommendations/suggestions prior to the meeting.
15.Information pertaining to the MinistryReview of the Intensive Support Amount
(ISA)Component ofthe Special Education Grant was-presented.
Followingthe discussion,it was suggested that samples of the documentation
of an actual ISAclaim (anonymity)be provided at the 2000 May02 meeting.
16.Peter Askey,Executive Superintendent,Program Services,provided a brief
overview of the current Special Education planning issues being presented at
tonight's Information Committee of the Whole meeting.Members were
encouraged to attend this meeting.
17.The minutes ofthe 1999 October 21 meeting ofthe Minister'sAdvisoryCouncil
on Special Education were received.
18.The draft Handbook for Members of Special Education Advisory Committees
was discussed.Members were requested to submit their comments/
suggestions pertaining to the Handbook to Derryn Gill,Chair, Parent
Association Advisory Committee (PAAC).
19.Ed Hager,Parent to Parent forDown Syndrome agreed to provide an overview
ofhis Association at the 2000 May02 meeting.
20. Itwas requested that the item, Administration Report,appear on subsequent
agendas.
21.The Committee then met in Forum.
2000 April 25 ...152
22. The meeting adjourned at 3:20 p.m.
L STEVENSON,
Chairperson
The report is received on motion of Townshend and Nurse.
51-B.(I)Woodstocic Collegiate institute -Building Code Upgrades
The report Is tabled for discussion following item 51 -B.^l)Report of the Committee
of the Whole,2000 Aprli 11 on motion of Brocl(and Townshend.
51-B..(ii)Report of the Committee of the Whole 2000 April11
7:00 p.m.-11:00 p.m.
Members Administration and Others
P.Jaffe,Chairperson A.Sutherland J.Laughlin G.Treble
D.Stewart P.Smith P. Askey
L.Peck
R.Vaughan (-10:30)C.Nurse P.Gryseels J.McKenzie
S.Peters W.Brock B.Bryce K.Bushell
P.Schuyler(-8:15)J.Bennett B.Greene G.Owens
J.Townshend (+7:40)G.Hart M.Sereda G.Osinski
J. Hunter (+7:10-9:35)A.Deathe G.Jazey R.Sims
J.Thorpe S.Galati
P.Mennill "S.Christie
R.Trahan A. Hogg
R.Murray W.Scott
Reports:
1.No conflicts of interest were declared.
2. The Report of the Native Advisory Committee, which met on 2000 March 21,
was received.
3.The Report ofthe Development (Fundralsing) AdvisoryCommittee, which nriet
on 2000 April 03,was received.
a)John Laughlin,Directorof Education,advised that Supervisory Officers'
Council meetings are held on the first Monday of the month and
requested that the Committee consider changing subsequent meeting
dates to ensure that Administrative representation is present.
b) A preliminary discussion was held pertaining to system-based and
school-based needs that support the concept ofan enhanced centralized
management unit or a Foundation.Several primary and secondary
suggestions for enhancing opportunities for students,identified by
Executive Council,were presented.
2000 April 25 ...153
Alengthy information gathering session occurred.
Bob MIskiman,Vice Principal, Laurier S.S.,presented the secondary
school Principals'responses tothe question,"Whatdo you see as priority
school-based needs and system-wide needs that fundraising may
address?"
Denise'Duckworth,Vice Principal, Colborne Street P.S.,presented a
preliminarylistof school-based needs.
The enhancement of Arts programs was considered a priority towards
ensuring that allstudents across the Districthave an equal opportunityfor
the broadest range of educational experiences.The costs associated
with supporting a comprehensive Arts program (e.g.-instruments,
qualified teachers,transportation,etc.) could be administered through a
centralized management system or Foundation.
The importance of raising public awareness ofthe support costs (wiring,
software, etc.)associated with ensuring that classroom computer
technology iscurrent, requires funding well beyond the Ministry'sfunding.
Transportation costs remain a critical issue for ensuring that students are
given opportunities to attend enrichment programs.
It was agreed that based on the Input/information provided,a chart be
prepared for the May meeting to assist ti^e Committee in arriving at a
consensus of legitimate needs.The questions:What does/should the
province fund?What does/could Corporate Sponsorship fund?and What
would the community be prepared to support through a system-ievel
fundraising effort?will also be considered.
c)Copies of a covering memorandum from Director J.Laughlin and a
revised Development/Fundraising Survey to elementary and secondary
school Principals,School Councils,-and Parent Associations were
distributed and reviewed.
The survey is designed as a first step to determining the activities
undenvay in schools and the level of community support/involvement that
is presently occurring,as well as raising awareness ofthe school-based
needs.
It is anticipated that the input will be received from Principals by 2000
May 01,and from School Council, Home and School Associations and
other Parent Groups by 2000 June 01.The responses willbe presented
to the Committee.A survey will also be sent to the business community
and service clubs.
2000 April 25 ...154
d)It wasrequestedthata sampling of Operations Services'dataof current
fundraisingactivitiesbe presented at the May08 meeting.
e)Asampiing ofsystem-level fundraising and development efforts ofschool
boards and education foundations from across Canada and the United
States was received.
f)A pamphlet entitled,"Creating Tomorrow Today"from the Monsignor
Feeney Foundation forCatholic Schools,was distributed.
g) The Development (Fundraising)Planning Strategy action areas and
timelines were reviewed.
h) In response to Director Laughlin's request, the Committee's meeting
dates for May and June were changed to 2000 May 08 and 2000
June 19;continuing to meet in the morning from 8:30 a.m.-10:30 a.m.
1)Thenext meeting ofthe Committee isscheduled for Monday,May08 at
8:30 a.m.
4. The Reportofthe Budget AdvisoryCommittee, whichmet on 2000 April 04, was
received.
a) The Administration providedan overviewontables containingprojections
ofthe student-focused funding allocations for the Board, forthe 2000-
2001 school year.These projections have been prepared bythe Ministry
ofEducation based onenrolment data providedbyschool boards ineariy
2000 January.The Finance department also provided comparison
projections based on current enrolment projections,as presented to the
Boardon March28 inthe Operations Services departmental update.The
Ministry's provincial total projections were also provided.
TTiese tables are intended to illustrate the effect on school board
revenues of new investments or refinements to student-focused funding.
Actual revenues wiil vary based on changes in enrolment and other
factors which affect funding eiigibility.
Several other documents were provided for information:
- a board by board listing of Ministry allocations for the school years
1999-2000 and 2000-2001,
-excerpts from the Ministry's technical papers on the Foundation
Allocationwhich supports the components of classroom education
that are required by and generally common to all students,
calculations concerning classroom teachers and preparation time,
and a description of the components.
The Ministry of Education's web site on Student-Focused Funding, 2000-
2001 was also highlighted -www,edu.aov.on.ca/ena/fundina/index.html.
2000 April 25 ...155
b) Atitsmeeting on March07,the Committeeidentifiedpoints tobe included
inthedevelopmentofa Department Information Template.'The template
will be used to provide additional information and insight on each
department's key priorities/initiatives,as well as system priorities/new
initiatives,and system Initiatives that cross several superintendencies.
A template has now been developed and the format was reviewed.
c)The next Committee meeting was scheduled for 2000 May 02,3:00 p.m. •
4:00 p.m.
5. The Report ofthe PolicyWorkingCommittee, whichmet on 2000 April 04,was
received.
a)Amendments to the draft policy, Foreign Students'Tuition Fees,which
reflect the Cornmjhee's discussion on March 07, were reviewed and
supported.The Administration will be incorporating the fees into the
appropriate section of the Student Admission procedure, for the
Committee's reviewat the next meeting.
(see recommendation 1)
It was confimied that all procedures that support policies willcontinue to
be reviewed by the Committee to ensure they reflect the policy.Changes
to procedures will be presented to the Committee for information.
b)The draft policy.Reporting Child Abuse and Neglect,presented to the
Committee on March 07,was brought forward for further discussion.
Board Chairperson Jaffe provided the Committee with additional
information obtained during consultative work with the Honourable
Sydney L. Robins and his review to identify and prevent sexual
misconduct inOntario schools.In order tobe proactive by encompassing
some of the ideas associated with the review,the Administration will be
refining the draft policy and procedures for consideration by the
Committee at its meeting on May 02. It was noted the procedures will
consist of two parts - the reporting of child neglect and abuse,and the
Human Resource implications in addressing this issue.
c) The Administration introduced a draft policy and procedures on Non-
Board Funds.The policies and procedures in each ofthe former boards
varied inlevel of detail and specifics, but all embodied similarprinciples
with respect to processing,recording,reporting and control.In 1998
October,in an effort to combine and refine the policies and procedures
from the four former boards,a woridng group representing a cross-
section of positions,backgrounds,responsibilities and interests,met to
develop a new Board policyand procedures.
20QQ April 25 ...ISe
The draft policywas reviewed and amendments were suggested and
supported. The procedures were also reviewed and the Committee
commended the Administration and the working group for developing
such detailed and comprehensive procedures.
With respect to item (c) above, Non-Board Funds, a discussion was held
regardingtheallocationofNon-BoardFunds within schools and the consultation
process followed bythe Principal.The Non-Board Funds policywas referred
back to the Policy Working Committee for further consideration,
(see recommendation 2)
d)Atthe meeting on 2000 January 25,the Administrationoutlined a process
for withdrawing/superseding former Boards' policies.
The detailed list of former boards'policies/procedures/memoranda for
Operations Services was reviewed and the proposed actions supported,
(see recommendation 3)
6.The Report of the Information Committee of the Whole,which met on 2000
April 04,was received.
a) Executive Superintendent of Program Sen/ices,Peter Askey, along with
Doug Duff,Bob Merifield,Learning Supervisors;Mike Newnham,Pat
Peterson,Paul Cook, Learning Coordinators;Bob Beatty,Manager
InformationTechnology;and Stewart Spence,Group Leader,Corporate
Projects, Information Technology,presented comprehensive reports on
the following issues:
framework for a potential environmental policy;
current special education planning issues;
a report on the Year 2000 project.
(}Framework for a Potential Environmental Policy
Over the past three months, an Informalworkgroup has been identifying
some key Issues relatingtoBoard practices/procedures on environmental
matters.Policies of former boards were examined and key issues
identified that would form the framework for a Board policy and/or
procedures.The group has identified Itself as the Environmental
Champions.
2000 April 25 ...157
The following Core Values were identified:
- the quality of lifeand the survival of all living things are dependent
upon the protection ofthe planet earth and its biosphere;
'being an active leader and corporate model for Environmental
Responsibility;
•assume a leadership role,corporately,and inschools, by modelling
sound Environmental Education and Management attitudes and
practices;
-promote environmentally appropriate practices that reduce,reuse and
recycle all materials,whenever such use is feasible;
-support staff,students and communitythrough curriculumand day-to-
day practicewhichlinkscitizenshipand environmentalstewardship;
- the ethics of environmental stewardship will be instilled In all
graduates;
- protection of the environment may require an investment of time,
energy and funding;
-develop partrierships,where possible,with federal,"provincial,
regional, civic,school, and familyinitiativesthat acknowledge sound
environmental principles.
By belie\nng inthe these values,the importance ofthe protection of the
biosphere,the sustainable use of natural resources,the reduction and
safe disposal of waste,the responsible use of energy,and the reduction
of risks to health and safety, a strategy needs to be developed and
promoted that put these beliefs Intopractice.
Thiscouldbe achieved bydeveloping a Board policyand procedures with
an environmentally-ftiendly focus.The policy and procedure could
include the establishment of a recycling program to-be operated in all
board facilities for at least the following materials:fine paper,plastic,
glass,aluminum and steel cans,cardboard,and newsprint.
Consideration should be given to establishing the position of
Environmental Education and Management Coordinator.
ii)Current Special Education Planning Issues
Program Services staff and a sub-committee for the Special Education
Advisory Committee (SEAC)have been reviewing the Board's current
Special Education Plan In readiness for the annual June submission to
ttie Ministry.Updates were provided on several Initiatives including the
itinerant gifted program and a possible pilot program for behaviour.
2000 April 25 ...158
The following areas were identified for review:
- programs and services related to BehaviourExceptionalStudents
- use of technolog/to support Exceptional Needs
- Itinerant Literacy Program (keys to literacy)
-staffdevelopmentpiantosupportclassroomteacherprogrammingfor
Exceptional Students
-Intensive Support Program
- Itinerant Gifted Program
- update on the expansion of the Itinerant Hearing,Vision and
Pervasive Developmental Disorder Programs
-secondary school programs for identified students to support
secondary school reform
Review of the Itinerant Gifted Program
Action Plan:
- Survey of students,parents,and teachers to determine level of
satisfaction withthe program,.areas that need to be addressed,and
levelofprogram differentiation occurringatthe student's homeschool
between sessions.
-Sun/ey the teachers assigned to the program to Identifyimpediments
to differentiated programming and staff development issues.
• Developa status reportonthe .17 teaching linein secondary schools.
With respect to school locations and numbers of students,the surveys
indicated:
- 450 elementary students receive support; of those,218 are formally
identified;
-students from 81 elementary schools in the system receive direct
service;
-there are 34 school locations used to congregate students;
-45%of students receive direct service In their home school;
•students are transported by school bus, city bus, taxi, or parent car
pool;
-issues have been resolved as they have been identified;
-resources to support program implementation have been purchased;
-web page is being used by students and teachers.
The Parent Survey indicated:
- more than 271 parents completed the sun/ey (60%response rate);
- 86% of parents responding had no problem withtheir child receiving
service at another school;
- parents expressed some concern with the level of information
/communication that had occurred;
2000 April 25 ...159
- 86%ofparents agreed that they wanttheir child to participate next
year;
- many parents agreed that the programwas challenging;
- the best features ofthe programwere the qualityofthe teachers,the
focus on thinkingskills, and the blocked time for student interaction.
The Student Sun/ey indicated:
- more than 271 student surveys were completed (response rate of
>60%);
- overall students were very positiveabout the program;
'they agree that the program offered intellectuai stimulation and
challenge;
- theyagreedthattheprogramactivities and projects allowfor creativity
and exploration of interests;
-• they have found acceptance and friendships with other program
participants;
-some concern's were expressed about catching upwithregular class
work;
• bestfeaturesoftheprogramwere variety,hands-on activities,projects
and activities thatexpanded their thinking skills,and thewebpage.
The Teacher Survey Indicated;
-182 teachers completed sun/eys;
-87%of teachers agree that students have benefited from the
intellectual stimulation ofthe program;
- theyconsider thatthe program offerednewopportunitiesto students,
was challenging, allowed students to do Independent work, and
promoted higherlevel thinking skills;
-teachers remarked on the strength of the -itinerant teacher
complementing the regular classroom;
-teachers would like to see greater coordination witti the itinerant
teachers to support transfer of skills.
Behaviour Programs/Services Framework
Atable outlining the spectrumofbehaviourneeds, was provided.
The Multidlscipiinary Framework for Behaviour Interventions is based on
tfie rangeofneedsofstudentsacrosstheThamesValley andIsdesigned
to ensure coordination and integration of services forall students.Each
area will haveaccess througha referral processtothe following services:
- STEPS for Success Resource Program;
- STEPS for Success Class Program;
2000 April 25 ...160
-Social Service Worker;
-Violence Prevention Coordinator;
- Counselling and Attendance Services;
- PsychologicalServices;
-Speech and Language Sen^lces.
STEPS for Success Resource Program
Thepurposeofthisprogramisto respondto in-school concerns related
to individual students,smallgroups ofstudents, entire classes,work with
the whole school populationfrom eatly years to secondary,as wellas
contribute to a school community's professional development program.
Personnelwillsupplysupporttotheschoolinestablishingandenhancing:
-school/teacher inten/entions;
-support family/parent involvement;
• Individual student behaviour plans;
- smallgroup interventions (eg. social skills,anger management);
-entire school programs (eg.social skills);
- links to accessing community resources/partners (eg. Section 19
programs,community programs for schools);
-early intervention and prevention programs;
- links to system resources/programs;
•coordination with student support services.
Staffing forthisprogramincludesTeacher,Educational Assistant (child
and youthworkerqualifications and/or experience ina behaviour program
or setting). Any request for services will be processed through the
school principal and theschool ProgramDevelopmentTeam (PDT)tothe
STEPS Resource Program Teacher in each area.
STEPS for Success Class Program
The purpose ofthis program is to provide opportunities for students to
developskills/strategiesto help them cope with and address theirsocial,
emotional and educational needs.The criteria for this program is:
-students who exhibit behaviour that consistently interferes with the
learning of others and who can benefit from an intensive short term
Intervention
- requires parental consent and partnership (see special education
handbook for main criteria for program).
Supportactivitiesforthe programincludeshorttermintensivebehavioural
intervention program;skill based programming (social,life,problem
solving,relationship building,learning skills);an ongoing functional
assessment in collaboration with the home school;and transition support
to and from STEPS host school with student's home school.Teacher and
Educational Assistants staff this program.
2000 April 25 ...161
Access to program Is through the school principal and the school
program development team (PDT);working with the-area STEPS
Resource Program;and through the Learning Coordinator -'Special
Education,Behaviour,
A table outlining the spectrum of behaviour programs/sen/Ices,was
provided.
ili)Report on the Year 2000 Project
ProgramServices staffprovideda summaryofthe Year 2000 project.
Overthe past twoyears the Board's Year2000 CoordinatingCommittee
and staff worked diligently toovercomechallengesofthe project.
In 1998 December, the Board gave approval forthe Administration to
spend up to$2.5 million to covercosts associated w[th the Year2000
compliance requirements.The final cost was $1,718 million with the
Board contributing $830 000, and the Ministry of Education contributing
$880 000.
Overallthe projectachieved itsgoals of minimizing difficulties associated
with the December 31 rollover and resulted in a number of benefits for the
organization:
-Building Infrastructure Upgrades (fire detection and suppression
systems,automation systems,security systems,telephone systems,
energymanagement/temperature control systems,lighting systems)
- ProgramUpdates (replaced45 instructional servers,identified the need
for harmonizing library systems,library project underway,identified
core instructional software, upgraded some dated computerhardware)
-Implemented Procedures for Donated Computers ^
-Harmonized Rnancial Software Across Thames Valley
-Inventoried computer hardware and software, buildings'facility
equipment, Special Education equipment, and technological studies
equipment
- Developed Emergency Preparedness Plans for Each Location
- Exercised Part ofthe Emergency Preparedness Plan
- DevelopedContingencyPlans for Identified Mission Critical Functions
The following lessons were learned:
- importance of a comprehensive communications strategy
- need to plan to replace old computers on an ongoing basis (286s,
386s,and diskless computers)
-need to maintain a central inventory of computer hardware
-need for software and hardware standards across the system
•need to backup Instructional Servers
The followingfuture projects were identified:
-backup Strategy for Instructional Servers
-replacement of outdated workstations
2000 April 25 ...162
Expenditure Report
Ministry Board •Total
Item Contribution Contribution Expenditure
(SOOOs)($000s)($000s)
Health and Safety
Inventory&Assessment 243 0 243
Remediation 645 27 672
Other Preparations 0 803 803
Total:888 830 1 718
Board Contribution Details
School Servers,Network Operations Systems,Software
Project Resources:Casual Salaries and Travel
Professional Fees and Contracts (includingHealth &Safety)
Supplies and Services
Total
b)Accountabiiity Framework for Pupil Accommodation
Expense
($000s)
649
141*
30
10
830
The Administration reported that as part of the Ministry of Education
directive regarding the Accountability Framework for the Pupil
Accommodation component of the new funding model, the following
reportsare required to be prepared and submittedbythe Boardbythe
dates specified.
(i)Long-Term Plan - 2000 October 16 (Executive Superintendentof
Operations)
-Access the relationship between current and projected enrolment
and permanent school capacity to identify areas of need and/or
surplus school facilities;
-Identifyactions that the board plans to take over the next five
years to address the need for faciiities to accommodate its
students;
-Identify actions that the board plans to take over the next five
years with respect to surplus school facilities;
- Identify processes to access the condition of existing schools in
order to identify necessary renewal projects that are required to
Improve program delivery;and
-Identifyprocesses that the board will use to prioritizethe workthat
needs to be done to ensure that an effective school renewal
program is in place.
This plan will be presented to the Board for approval prior to
submission.
2000 April 25 ...163
(ii)School Condition Report-2000December31 (ManagerofProjects
and Maintenance)
-Assess the physical conditionofindividualschools as determined
by building professionals.
(iii)School FacilitySurvey - 2000 November 15
- Assess thecleanliness,condition,comfort,access andpartnership
at individual schools as perceived byvarious shareholder groups.
(iv)School Operations Report -With Financial Statement (Manager
Operations/Manager Projects and Maintenance)
-Identify expenditures made inthe past year to heat,light,clean
and maintain individual schools.
(v)School Renewal Report • 2000 April 26 (Manager of Projects and
Maintenance)
- Identifyschool renewal projects whichthe Board has undertaken
inthe past year at individual schoolsand which the Boardplans
to undertake inthe comingyear at individual schools.
(vi)NewSchool Facilities Report - 2000 April 28 (Manager of Projects
and Maintenance)
-Identifiesallschool facility projects whichwere under construction,
acquired or opened since 1998 September 01.
The proactive approach by the Administration by conducting and
completing facility audits on all 191 schools,will assist in completing
these reports within the timeframe set bythe Ministry ofEducation.
7. The Monthly Financial Statements as at 2000 February 29were received.
Financial Statement - 2000 February 29
Approved Budget 1999 June 22 $512 600 808
Add;Ministry of Education Additional Grants
Restructuring Funds 5 999 491
Curriculum Implementation Funds 304 648
W.O.Sutton Furniture &Equipment Allocation 7 464
IntensiveSupportAmount (ISA 1) Equipment 191 367
Grade 9 Textbooks 1 170 620
7 673 590
2000 April 25 ...164
Add:Revenues from Special Grant Initiatives
Adult ComputerLabUpgrades:Gov'tofCanada 24 000
BreakfastforLearning- Lord Elgin 1 451
Add:Miscellaneous Revenue Items
1998/1999 School Budget Carryforward 5 171 470
Registrations-Worl<shops and Seminars 7 950
SAVE Conference -HRDC Grant 5 GOO,
Madeline Hardy Casual Salaries and Supplies 30 611
Allocation
Food Services Rebates 301 867
General Interest Courses:Continuing Education 3 400
25 451
S 520 298
Revised Expenditure Budget - 2000 February 29 $525 820147
Revised Revenue Budget • 2000 February 29 $525 820 147
8. The Board, at its meeting on 2000 March 28,approved a motion to postpone
decisions related to Woodstock Collegiate Institute (WCI)untilthe Committee
of the Whole Board meeting to be held on 2000 April 11,withthe expectation
that any financial commitment bya thirdpartyand/orThe CityofWoodstockbe
specified and communicated to the Board priorto that date.
The Directorof Education received the following communication fromthe City
of Woodstock on April 11:
"Ata special CityCouncil meeting held this morning, a motion was put
forward to commit the Cityto a contribution of $1 500 000 towards the
Woodstock Collegiate Institute Gymnasium project. This contribution
was subject to a number ofconditions, however, the motionfailed and no
further motion was brought fonward."
Trustee Smith presented preliminary comments tobe considered when making
a decision related tothe Woodstock Collegiate Institute. Itwas noted the Area
Study Committee did not identifyany offsetting savings,nor have any financial
partnering opportunities been identified.
2000 April 25 ...165
A motion was presented to keep Woodstock Collegiate institute open, and
budget upto $3 000 000 over the nextfour (4)years to address the fireand life
safety issues. This motiondoes notprotectthe auditorium nordoes itcommit
the Boardto any specific program enhancements inthe future. Although itis
possible that some program enhancements may occur in conjunction with
building upgrades,these decisions will compete with similarpriorities across the
District and will be addressed in due course.
The Committee supported separating the above motion into two parts.The
motionto keep Woodstock Collegiate Institute open was supported.The motion
that$3 000 000 be budgeted overthe nextfour years to address the fireand life
safety issues was defeated.
Following a lengthy discussion,a motion that the Administration bring back a
report outlining costings for all fire and life safety issues was supported,
(see recommendations 4 and 5)
9.The Administration presented a report seeking direction on proceeding with
aRequest forProposal (RFP)forBeverage and Snack Machinesfor secondary
schools.
Secondary school principals have for each ofthe last two school years been
authorized to enter into agreements forvending machine services for no longer
than a one-year period. Direction must given to the principals for the next
school year related to vending services.Ifthe Board elects not to proceed with
an RFPthen schools need authorization to proceed withentering into Individual
longer-term contracts.
In order to maximize revenues to schools,a decision on one of the following
options was proposed:
- A system-wide contract developed through ari RFP process.
- Both beverage and snacks could be Included in the RFP. Both secondary
and elementary schools could be Included.
-The RFP could be open or limited based on trustee input.
-Schools could be authorized to enter IntoIndividual agreements for a period
longer than one year.This would lead to exclusivity decisions being made
at the school level.
A motion to sit past 11:00 p.m.until 11:30 p.m.was adopted by a two-thirds vote.
The following issues need to be addressed and/or included Inthe RFP:
- The Issue of exclusivityIs not something new.Virtually every one of our
secondary schools has some form of exclusive contract with a beverage
supplier.
20QQ AorM 25 ...166
•Under the former process,the commitment toschoolsincluded aguarantee
that there would be no reduction in their current revenues and that all
revenues would be returned to the schools.A Board-wide RFP would
enable schools to earn more revenue without the time-consuming process
of negotiating individual school agreements.
- Students, parents and staff would not likely see a difference between the
daybeforethe contractwas approved bythe Boardandthe dayafter. The
only change might bethe particular vending machine thatisina building.
• Schools will realize significantly morerevenueundera Board-wide RFP.In
the previous RFP,one vendor offered elementary schoolsthe option to
select beverage machinesand Ifso, they would be provided with a cooler
for milkat no charge.
•There isa need to clarifythe issues around exclusivitythat are ofa concern
prior to the issuance of an RFP.
• There are multiple options available Ina system-wide RFP
Exclusivity provides the highest rate of return
-Limit percentage of machines byvendor. Thiswould definitely
lowerthe rate and at this point there may be no benefit to the
schools.The commitment to schools Is that a system-wide RFP
would guarantee no reduction in their current revenues.
Allow multiple productsIn vending machines. Thismay provide
a lower rate of return and the schools would likelybe able to do
better on their own.
- Thepreviouscommitteebe used todothe evaluation of-the proposals and
that a trustee be part of that committee.
• Should the Board give direction to proceed,the RFP could be issued in a
very short period of time.
To ensure Implementation Inthe fallof 2000, the Request for Proposal would
need to be issued Immediately.
(see recommendation 6}
Recommendations:
1.Thatthe policy on Foreign Students'Tuition Fees (page 174)be approved.
2. That the policy on Non-Board Funds be referred back to the Policy Working
Committee for further consideration.
2000 April 25 ...167
3. That the former boards'policies/procedures/memoranda,detailed on pages
175-179,be withdrawn.
4. That Woodstock Collegiate Institute remain open.
5. That the Administration bring a report to the 2000 April 25 Board meeting,
outlining costings for all fire and life safety Issues at Woodstock Collegiate
institute.
6.''That the Administration be authorized to issue a system-wide Request for
Proposal (RFP)forbeverage and snack machines for secondary schools,with
the following issues to be addressed inthe RFP:
- fundraising,special events and activities,are exempt fromany exclusivity;
-sen/eries and cafeterias are exempt fromany exclusivit/;
- optional for elementary schools.
P.JAFFE
Chairperson
The report is received and recommendations 1, 2, and 3 are adopted on motionof
Nurse and Vaughan.
Recommendation 4 is adopted on a pollvote as follows:
YES Bennett,Hunter,Sutherland,Smith,Nurse,Townshend,Jaffe,Stewart,
Vaughan,Peters,Hart
NO Brock,Schuyler
Recommendation 5 is adopted on motion of Nurse and Vaughan.
Secretary's Note: Item 51 B(l}was considered at this time.See below for action.
Recommendation 6 is adopted on a poll vote as follows:
YES Sutherland,Smith, Brock,Townshend,Jaffe,Vaughan,Peters,Schuyler,
Hart,Bennett
NO Hunter,Nurse,Stewart
2000 April 25 ...168
A motion by Brock and Nurse to consider the tabled report from the
Administration on Woodstock Collegiate institute - Building Code Upgrades is
adopted.
51'B.(1)Woodstock Collegiate Institute •BuildingCode Upgrades
The Administration presents a reportontheWoodstockCollegiate Institute -
Building Code Upgrades which describesthe work andcostestimatesrelated
to building code upgrades requiredto be executedat Woodstock Collegiate
Institute (circa.1939)to meet the current Ontario Building Code (1997).
Thereportalso identifies deficient building components which would becost
effective toreplaceatthetimetheschoolisbeingrenovatedfor building code
upgrades. Floor plans showing the proposed renovations to WCi were
provided. The following are descriptions and costs estimates related to
building code upgrades that are required:
Stair Enclosures sub total $243 590
Provide one-hour fire separation around allexisting stairs comprised of:
3/4 hour rated hollowmetal doors and screens (on hold devices where
possible)with fire rated drywall bulkheadabove to undersideof existing
concrete slab
Fire Separations sub total $117 230
Upgrade fire separations and replace existing wood doors with rated
hollowmetal doors and frames to achieve the follovinng fire separations
between rooms and adjacent corridors:
- 1hourfire separation around mechanical sen/ice areas and custodial
storage
- houraround science labs,technology areas,gymnasium,auditorium,
cafeteria,library
Mechanical/Electrical Upgrades subtotal $1 160 200
The following new systems are required throughout the existing building
to meet the current Ontario Building Code:
- sprinkler system (97,600 sq.ft.) @ 2.00/sq.ft)
• Firealarm system (97,600 sq.ft @ 2.25/sq.ft)
- ventilation system (97,600 sq.ft @ 7.63/sq.ft.)
Asbestos Abatement sub total
$195 200
$220 000
$745 000
$1 005 750
2000 AorM 25 ...169
Based on the asbestos report prepared for WCl asbestos containing
materials are primaril/presentinthe acoustic piaster ceilings and pipe
fittings therefore requiring the following measures:
- removal of asbestos containingmaterials on pipe
fittings,suspended texturedacousticplasterceiling
etc.$500 000
- new acoustic suspended tileceilingand recessed
lighting (72,250sq.ft.® 7.00/sq.ft.) .$ 505 750
Barrier Free Accessibility sub total $183 230
-elevator $168 230
- additional handicapped washrooms $ 15 000
Net Project Cost "$2 710 000
Professional Consulting Fees (10.5%of total cost of
construction)$304460
Net GST (2.24%)$67520
Total Estimated Building Code Upgrade Cost $ 3 081 980
Theschool renewalprogramfunds major building component replacements
such as heating systems,roofing,electrical systems and masonry restoration
at allofour schools based on a ranking each component received from the
FacilityAudit. The systems described and estimated belowreceived a rating
often (ten being immediate replacement)fromthe auditand wouldbe moved
to the top of the list inthe 2000-2001 school renewal program to complete.
BoilerReplacement and NewHotWaterSystem
sub total $878 400
Replace the existing steam boiler heating system to a hot water boiler
system (97,600sq.ft.@ 2.50/sq.ft)
ElectricalDistribution System sub total $244 000
Replace existing electrical service and distribution system including
panels,breakers,etc. (97,600 sq.ft. @ 2.50/sq.ft.)
Net Project Cost $1 122 400
Professional Consulting Fees (10.5%oftotal cost of
construction)$117 852
Net GST (2.24%)$27 782
Total Estimated School Renewal items $1 268 034
2000 April 25 ...170
It was reported that the timelines for the design and tendering process will be
2000 May to 2001 April andthatconstruction will commence 200t May with
a completiondate of2002 December.
Recommendation:
1. Thatthe following recommendations with respectto Woodstock Collegiate
Institute,be approved:
(i)that the building code upgrades include stair enclosures,fire
separations,mechanical/electrical upgrades, asbestos abatement
and barrierfree accessibility at an estimatedcost of$3 061 980;
(ii)thatthe proposed School Renewal items include replacement ofthe
heatingsystemand electrical distribution systematanestimatedcost
of $1 212 900;
(lii)thatthe proposed upgradesand renewal itemsbe funded from future
School Renewal Grants,to be funded over the next four years
commencing 2000 September.
The report is received and the recommendationIs adopted on motion of Hartand
Nurse.
A motion to sit past 11:00 p.m. until 11:30 p.m. is adopted by a two-thirds vote.
51-C.Report of the Committee of the Whole 2000Aprii2S
Reports:
1.Trustee Jaffe declared a conflict of interest on negotiations and absented
himselfduring discussion of same.
2. The committee met from 5:00 p.m. to 6:15 p.m. and from 11:15 p.m. to 12:00
midnight and discussed confidential property,personnel, and negotiation
issues.
A motion tosit past 11:30 p.m.to 12:00 midnight was adopted bya two-thirds
vote.
Recommendations:
1.Thatthe motion approvedat the incamerasession on2000 April 25 relatedtoa
property matter, be adopted.
2000 April 25 ...171
2. Thattheresignationsto retirement forthe following teachers be accepted under
the mutual consent clause,effective dates as Indicated:
Name Retirement Date
Eileen Howay (PS)2001 03 31
Raymond Kazoks (SS)2000 11 30
Ann Larkin(SS)2000 10 31
James Moir (SS)2000 09 30
Joyce Montgomery (PS)2000 11 30
Fran Redman (PS)2000 10 31
Barry Rickwood (ETFO)2000 09 30
3. That the resignations forthe following teachers be accepted under the mutual
consent clause,effective dates as indicated:
Name Resignation Date
Colleen Kim (PS).2000 03 31
Ken Hughes (PS) .1999 02 26
D.STEWART.
Chairperson
The reportisreceivedand the recommendations are adopted on motionofStewartand
Brock.
Trustees Vaughanand Nurse are absent duringvoting.
MOTION •NOTICE OF WHICH HAS BEEN GIVEN
52-A. Vaughanand Smithmovethatthe BoardBylawsbe amended as follows and
that subsequent bylaws be renumbered to accommodate the addition:
6 Delegations to a Committee
NEW 6.7 Submissions to committees by Board employees or their
representatives shall be made through the Director in
written form.
NEW 11.Budget Committee
11.1 The Committee shall meet at least once a year to debate
and recommend approval ofthe Board's budget.Subject
to Bylaw6. the Committee shall make provisionfor verbal
and written submissions from the public and interested
parties regarding the budget.
11.2 The Committee shall consist of ail members of the Board.
2000 April 25 ...172
11.3 The Committee Chair, in consultation with the Chairs'
Committee, shall have the authority to set the dates and
frequency of meetings.Notices of meetings,Agendas,
minutes and reportsas required,are to be distributed by
the Executive Secretary's Office.
11.4 Rules of debate for the Committee shall be as for the
Committee of the Whole. The Committee shall report and
make recommendations to the Board.
The motion was defeated bya two-thirds vote. (The two-thirds voteisinaccordance
with Bylaw 1.1.)
ADDITIONAL BUSINESS
53-A.Ontario Public School Boards'Association -Update
Trustee Brock advised thatthe preliminary program for the OPSBA 12"^
AnnualGeneral Meeting scheduled for2000 June 15-18 will be availablefor
distribution next week.The theme of the conference is "Students First - A
Callto Action"and the Keynote Speaker will be Maud Barlow.Trustees are
encouraged to register early.
The report is received on motionofNurse and Brock.
COMMUNICATIONS
54-A.Received 2000 March 07 from Pennle Jevnikar,VIEWS - for the Visually
Impaired,Londonand AreaChapter,nominating Janet Batchelor-Williamson,
currently the approved alternate, as their representative to the Special
Education Advisory Committee,replacing BethGiulianoforthe remainderof
the term of office.
Approved on motionof Sutherland and Townshend.
54*B.Received 2000 March 28 from E.Gardiner,Chair,Halton District School
Board, regarding a motionapproved at its 2000 March01meeting, and an
accompanying lettertothe Minister of Education,in response tothe motion
pertaining to provincial curriculum Issues.
Received on motion of Sutherland and Townshend.
54-C.Received 2000 April 04 from Gail Nyberg, Chair, Toronto District School
Board, regarding a motion approved at its 2000 March 29 meeting,
concerning the Board's position onthe provincial funding model,which they
have forwarded to the Minister of Education.
Received on motion of Sutherland and Townshend.
2000 April 25 ...173
54*D.Received 2000 April 17 from Doreen Dewar, Chair,Rainbow District School
Board, regarding recommendations tothe Ministry ofEducation pertaining to
"Codes ofConduct" forall schools Inthe province.
Received on motion of Sutherland and Townshend.
ADJOURNMENT
The meeting adjourns at 12:02 a.m.on motion of Peters and Schuyler.
CONFIRMED:
rson
2000 Aorll 25...174
Thames Valley District School Board POUCY
Title FOREIGN STUDENTS TUITION FEES Policy No.
Department BUSINESS SERVICES Status
Reference(s)•EDUCATION ACT,SECTION 49(6)
•STUDENT ADMISSION PROCEDURE
Effective Date
It isthe policy ofthe Board that foreign students,admitted as perthe Board's Student
Admission Procedure,aretopay tuition fees In accordance with the Education Act.The
Administration,on an annual basis,will determine the fees to be charged.
Administered By BUSINESS SERVICES Board Resolution/Date
Date of Last Amendment
2000 April 25 ...175
POLICY/PROCEDURE/MEMORANDAn'OPIC TO BE WITHDRAWN
London OPM09
OPM10
Budget Administration:Elementaryand Secondary
School Guideline Accounts
London 0PM13
0PM14
City-Wide Assessment:Grade 3, Grade 6, Grade 9
London CPM08 Junior Kindergarten Organization
London OPM02 Religious Festivals
London PrincipalA/ice-PrinclpaiTransfers
London OPS37 Access to.Board Legal Counsel;Release of Information
Elgin 700.02 Accommodation Re\new and Closures
London •OPS26 Admissionof Day-SchoolStudents: EveningClass Credit
Courses
Middlesex
London
700-1
D.3
Admissionof Pupils NotResidingwith Parents/Guardians
Foreign Students -Admission
Oxford 416 Alcohol and Drug Abuse
London OPS42 Animal Control
Oxford
London
404
OPS35
OPM05
Attendance Areas for Students
Choice of Schools
April 10 Registration Deadline: Choice of Schools
London 0PS61 Blocking of Exits
Middlesex 500-33 Board Criteria and Procedures,Ontario Student Record
Middlesex
Elgin
Middlesex
700-7
700-8
1302.01
Boundaries -Elementary Schools
Boundaries -Secondary Schools
Boundaries:Reallocallon to Schools
London •OPS45 Building Security - Key Control
London OPS04 Buses:Early and Late
London
London
OPS47
0PS14
Carbonated Beverages
Low-Alcohol Beverages
London OPS05
E.5
Child Abuse
2000 April 25 ...176
fefeJgEiERStifiEiite
London 0PSC6 Child Identification
London
Oxford
G.I
413
CommunityUse of Buildings,Facilities,and Equipment
Entertain Contracts:Student Council Rider
London OPS33 Confidential Transfer of Ontario Student Records
London A.43&
OPS07
Copyright
London 0PS71 Custodial Supplies:Warehouse Requisitions
London D.2
OPS08
OPS09
Discipline:Corporal Punishment
Discipline:Resource Booklet re:School and Classroom
Management Alternatives
Oxford
London
Middlesex
403
0PS41
•500-25
Emergency Changes in Routines
Emergency Situations
School Closure
London OPS28
OPS29
OPS30
OPS27
0PM 03
Enrolment Reporting Procedures - Month End:
Elementary Schools
Enrolment Reporting Procedures - Month End:
Secondary Schools
Enrolment Reporting Procedures -Year>End
School Opening Enrolment Reporting Procedure:
-elementary &secondary schools
Reports Required:September &October
Oxford 409 Errands by Students for School Purposes
London D.10&
0PS39
Expulsion Policy
London
Middlesex
D.4&
0PS11
5000-1
Exterior Flags
Middlesex 700-2 Admission and Fees for Non-Resident Pupils
2000 April 25 ...177
Middlesex
Middlesex
Middlesex
Elgin
Elgin
Elgin
700-5
700-4
700-3
1301.03
1301.07
1301.04
Fees forPupils Attending Secondary School forMore
than Seven Years
Fees forPupilsforProgramsNotavailableinthe County
Fees for Pupils Moving from CountySchools
Fees -Non-Resident Students
Fees -Non-Resident Students:Waiver Oxford-Elgin
Fees - Special Needs:Outside the County
Oxford 408 Field Trip Funding and Authorization
London 0PS12 Giftsof Equipment:GuidelinesforAcceptance
London D.g&
0PS31
Gifts to Teachers -
London 0PS13 Graduation Exercises:Elementary Schools
London 0PS77 Hangingof Posters,Pictures, Student Projects, etc.
London
London
Oxford
OPS49
OPS46
415
HealthSupport Services inSchool Settings
Reportableand Communicable Diseases: Procedures re:
Students
AIDS
London
Middlesex 600-1
Home Instruction
Oxford 412 Instrumentsand EquipmentLoaned to Students
Oxford 410 Inventory -Schools
London OPS50 Kiln Operation
London OPS72 Landscaping on School Property
London OPS36 Major Units of Administration
London 0PS51 Monitoring Student Arrival
London D.6 New School - Principal
London 0PS15 Opening and Closing Exercises
Oxford 401 Organizational Changes in Schools
Elgin 400.02 OxfordCounty Board of Education -Resident Pupils
2000 April 25 ...178
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London OPS73 Painted Murals in Schools
London OPS52 Pediculosis Control:Students,Procedure for
London 0PS74 Pesticide Sprays
London 0PS16 Police Access to School Premises
London OPS03 Principal/Vice-Principal Absence Reporting
London OPS80 Printing Needs
Elgin
London
1302.02
OPS62
Registration of Individuals Whoare Age21 orOver prior
to September 1,inAnyGivenSchool Year
Secondary School Registrationof Students Whoare Age
21 or Ov6r Prior to September 1
London .OPS93 Research Policies:
(xlx)By Personnel Employedbythe Board
(xx)By Persons NotEmployedbythe Board
London OPS76 Roof Access
London OPS53 Running Activities:School Hallways
London Safe Schools
London OPS40
OPM04
Safety Policy Statement
School Safety Auditors
London B.1 School Accommodation Guidelines
Elgin 1013 School AdvisoryCouncils- Regulations and Mandate
London
London
London
Oxford
London
London
D.I
0PS17
0PS18
402
0PS19
OPS10
Guidelines for Changing School Hours
School Hours:Exceptional Students
School Hours:Procedures for Changing
Hours of School Operation
SecondarySchoolSchedules and Cycles:Procedures for
Changing
Early Dismissal ofStudents: Secondary School Football
Games
Oxford
London
414
D.7
School Photographs
School Photographs
2000 April 25 ...179
1 REFERENCE
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POLICY/PROCEDUR^EMOR^DAn'OPIC r
London OPS38 School Shows
London OPS20 School Stores
London OPS54 School Workplace Safety Audit:JointTeacher Health &
Safety Committee
London 0PS21 School Year Calendar
London OPS78 Seating Capacities/Configurations:Gymnasiums/
Cafeterias
Oxford 407 Student Activity Fees
Oxford
Middlesex
London
411
600-7
OPS22
Suspension of a Student
Suspension of Pupils
Suspension of a Student
London OPS56 Tagging of Unsafe Equipment
London
Middlesex
OPS23
OPS24
500-3
Telephone Answering Machines:Limit ofSchool Use
Telephone Service: Guidelines for Elementary Schools
Teiephones in Schools
London 0PS81 Television Resource Delivery
London OPS25 Textbooks:Disposal,Exchange,or Return to Warehouse
London OPS34 Towingof Vehicles from Board Property
Elgin 714.01 Transfer of Academic Staff
Oxford
London
406
OPS32
Trespass to Property
Trespassing on School Property
London OPS57 Use of School Facilities by Staff After Normal Hours
London OPS60 Workers'Compensation Coverage:Coop/Work Education