5/23/2000 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,2000 MAY 23
The Board meets in regular session on the above date inthe Board Room at the Education Centre,meeting
in Committee ofthe Whole, In camera at 5:00 p.m. on motion of and , and in public session
at 7:15 p.m., followed by a public session of the regular Board.
7:15 P.M.
0 CANADA -SPARTA P.S.BAND,SPARTA
The Board will move into Committee of the Whole,Public Session,for Budget Items
(see separate agenda).
59-A.CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
60-A.Minutes of the Regular Board meeting,2000 April 25
60-B.Minutes of the Special Board meeting,2000 May 02
60-C.Minutes of the Special Board meeting,2000 May 09
REPORTS FROM THE ADMINISTRATION
61-A.Director's Announcements
61-B.Departmental Updates
61-C.Program Services -Annual Review of Special Education Plan approve pages 17-19
REPORTS OF COMMITTEES
62-A.Special Education Advisory Committee,2000 May 02
62-B.Report of the Committee of the Whole,2000 May 09
62-C.Report of the Committee of the Whole,2000 May 23
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
63-A.None at this time
ADDITIONAL BUSINESS
64-A.Ontario Public School Boards'Association -Update
COMMUNICATIONS
65-A.None at this time
NOTICE OF MOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS •"Did you know..."
ADJOURNMENT
approve separate
approve separate
approve separate
receive
receive
verbal
pages 1-16
approve pages 20-22
approve pages 23-45
verbal
receive verbal
r'
i
\
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,2000 MAY 23
The Board meets in regular session on the above date in the Board Room at the
Education Centre,meeting in Committee of the Whole, in camera at 5:00 p.m. on
motionofBrockand Sutherland,and inpublic session at 7:15 p.m., followedbya public
session ofthe regular Board. The following are in attendance:
P. Jaffe,Chairperson (-5:30, +5:35)
D.Stewart
R. Vaughan
S.Peters
also:
J. Laughlln
P. Askey
B. Bryce
B.Greene
P.Gryseels
C. Murphy
M.Sereda
G.Jazey
J.Thorpe
J.Empringham
G.Treble
P.Schuyler (+5:08)
G. Hart (+7:00)
J.Bennett
A.Sutherland
L.Peck
J.McKenzie
J. Tilley
J. Mclntyre
K.Bushell
J.Neville
B.Hannah
B.Beatty
C.Linsdell
B.Woodley
P.Hearse
P.Smith
C.Nurse
W.Brock
A.Deathe (+7:00)
K.Wilkinson
D.Duff
C.Graves
B.Merifield
B.Menzies
S.Gaiati
8.Christie
A.Hogg
S.Lundrigan
Regrets:J. Hunter, J.Townshend
SPARTA PUBLIC SCHOOL BAND,SPARTA
The appreciation of the Board is extended to the students of the Sparta Public School
Band,Sparta,and conductor Jill Channer,for leading inthe singing of "O Canada",and
bringing musical presentations.
NEWLY ELECTED STUDENT REPRESENTATIVE
Peter Doelman,a grade 12 student at Central ElginCollegiate Institute, St.Thomas,is
introduced byAshley Deathe,as the newly elected Student Representative,joiningthe
Board effective 2000 September 01.
59'A.Conflicts of interest are declared as recorded in the Report of the Committee
of the Whole,item 62-C.
CONFIRMATION OF MINUTES
60'A.The minutes of the Regular Board meeting, 2000 April 25,are approved on
motion of Brock and Vaughan.
2D0D May 23...187 ^
/
60-B.The minutes ofthe Board meeting, 2000 May02, are approved on motionof
Brocl<and Vaughan.
60-C.The minutes of the Board meeting, 2000 May 09,are approved on motion
of Brock and Vaughan.
REPORTS FROM THE ADMINISTRATtON
61-A.Director's Announcements
None at this time.
61-B.Departmentai Updates
The Administration present departmental updates on the following issues:
Business Services
•John Mclntyre,Manager of Support Sen^ices,to retire 2000 June 30
-Draft budget presented to Trustees on May 09
-Future budget meetings scheduled for May 23 and 30
•Attended the OASBO Annual Conference,May 10-12
-Senior Business Officials of Southwestern Ontario meeting May 16-19
- Meeting with Catholic Board and City of London re:safety Issues
•Several Business Services practices noted in the EIC Report on Best of
Effective Practices,April.2000
-Preparing 2000-2001 Ministry estimates grant package electronic version
-Rnancial analysis of third quarter results and financial projections for the
balance of the fiscal year to be presented to the Board m June
-1999-2000 School Renewal projects being tendered,or are undenvay
- Cost estimates provided for Area Study Committee recommendations
-Development of General Conditions and Requirement for Quotation,and
Small Tender Projects.
-Conversion of FacilityAudit data to Ministry'sSchool Condition Report
•Update on Restructuring projects:Oxbow P.S.,F. D.Roosevelt P.S.,
Masonville P.S.,Woodstock Elementary School Restructuring,Strathroy
Multi-use Secondary School,Forest Park P.S.,and St.Thomas Elementary
Summer maintenance project work being estimated and scheduled
•Development of preventative maintenance program ongoing
-Standardizing Maintenance Operating Procedures
>Maintenance Vehicle Replacement Committee reviewing options
-Proposed Portable Repair,Replacement,and Decommissioning Plan
outlined
20Q0 May 23...188
Procedures at Distribution Centre re:surplus furniture and equipmentand
system courier service from Distribution Centre very successful.
RFP issued for removal of house adjacent to Southdale P.S., 'Strathroy
property
Centralizedproperty file system established,filesbeing loaded
Around 250 foreign students processed through Student Admission
procedure
Over 175 Kosovo students enrolled putting a considerable strain on ESL
resources.Computer database maintains and tracks information on all
foreign students in our system.
Director's Services
The Director continues to visit schools and meet with staff and students
Earth Week Celebrations at Ealing P.S. included the unveiling of a time
capsule by the Director
J.'Laughiin was the Keynote Speaker at the Principal and Vice Principal
conference
The Director presented at the Principals'Course - Part II
J.Laughiin metwith representatives from the Police Department,Family and
Children's Sen/ices and the London Catholic Board to discuss common
community issues
Rogers'Television Daytime Show interviewed the Director on current issues
that the Board is facing
The Director hosted international and Canadian student attendees of the
Global Vision Conference,for an evening at the Education Centre
The Mayor and a Board of Education representative from Kamifukuoka,
Japan,visited with the Director as a prelude to the Nihon Canada
Educational Exchange Program
The Director attended the Transition Level Planning for NewAdministrators
meeting, and made a presentation focussing on Developing Effective
Transition Plans for New Administrators
Public Affairs & Community Relations Department is developing several
publications and a year-end report to the community
Alternative Education and Special Education added to Board's website
Education Week (May 1-5)was a celebration across the Valley
The Board's Award of Distinction program oHiciaily announced on May 2
The successful candidate in the Election of a Student Representative on the
Board for 2000-2001,will be introduced at a future meeting of trustees
The System-wide Retirement Recognition Reception planning is undenvay
Student Scholarships,Trusts and Awards process has begun
A Development (Fundraising)Sun/ey has been distributed
Y2Leadershlp Conference for Principals and Vice Principals presented
2000 May 23...189
- The Attainmentofthe Vision Reportwas presented to the Board
- Attainmentofthe Vision inservice continuinginschools
•M.Macpherson and L.Robertson invited to present fora fuii day at the Staff
Development Council of Ontario
• Two series of new teacher workshops are being held this month
- FirstAid workshops are currently being run through Staff Development
Human Resource Services
- Draft School Council Handbook to be reviewed by the District School
Council Chairs'Committee
-Harassment Policy and Procedures in development
-Three information sessions re:Manuiife Rnancial for CUPE 4222B held
- Information sessions scheduled for CUPE 4222C on benefit package
- A request (or proposal issued for the Employee Assistance Program
- Disability Management -Workplace Safety Insurance Bureau update
• Human Resources workingwith Facility Sen/ices supervisors to develop
an Attendance Management Program
-Teacher Staffingand Recruitment process for both panels is proceeding
Operations Services
- Attainmentof the VisionSchool Improvement Initiativesongoing
• Staffing proceeding on schedule
- Planning meetings with Facility Services and schools receiving major
renovations held re:makeup of design team and timelines
- The three school additions appear to be on schedule
•All elementary schools willbe converted to Trilliumby 2000 May 19
-Research &Assessment assisting schools/parents with EQAO process
- NewAdministrators' Workshop on May10 was vefy successful
Program Services
- Review of policies,procedures,memoranda of forming boards ongoing
-Ministry funding for Summer School for grade 7-10 remedial programs
-Update on Summer Institutes 2000 to be held August 21-25
- Social Science divisionactivities for various grades highlighted
•Trillium Student Information System update
- Staff training on Rrst Class Email and Conferencing System completed
-Wide Area Network Implementation progressing -179 school connected
- Voice mail services were successfully extended to the CEC East office
- Repair demands increasing for the Computer/AudioVisual Repair Group
-EQAO Grade 9 Assessment of Mathematics Reld Test on June 06
•Conference Day •2000 October 27 -over 140 workshops confirmed
The report is received on motion of Brock and Peters.
2000 May 23...190
61-C.Annual Review of the Special Education Plan
The Administration notedthat inaccordance with Regulation 306,the Board
is required to maintain a Special Education Plan,to review it annually,to
amend itfromtime to timeto meet the current needs ofits exceptional pupils,
and tosubmitany amendment(s)tothe Ministry ofEducationfor review.
During the 1998/1999 schoolyearthe first Thames Valley SpecialEducation
Planwas developedand submittedtothe Ministry as required. The Ministry
of Education reviewed thisplanand indicatedthat the Boardhad developed
an excellent Special Education Plan. Their report stated that the plan
"addressed allofthe Ministry ofEducation's topicsand expanded onthemto
give moredetail and clarification".Itwas recommended thatin reviewing the
planand preparingamendments,the Board include a statement concerning
the availability ofthe ParentGuideInBraille,large print,oraudio format.This
recommendation has been included in the Special Education Plan 2000-
2001.
Upon the recommendation of the Special Education Advisory Committee
(SEAC),theBoardapproved the process for reviewing the Special Education
Ran during the 1999-2000 school year.Representatives from both
elementary and secondary school administrators,parents,localcommunity
agencies.ProgramDepartmentstaff,and membersofSEAC participated In
the review process.As will be noted inthe reportfromthe Special Education
.Advisory Committee of 2000 May02 to the Board, the Special Education
Advisory Committee has endorsed the AnnualSpecial Education Plan for
2000-2001.
Recommendation:
That the Board approve the Special Education Plan (2000-2001)and direct
the Administrationto fonvard itto the Ministry of Education for approval.
The report is received and the recommendation is adopted on motionof Bennett and
Hart.
62'A.Special Education Advisory Committee 2000 May 02
12:00 noon -3:25 p.m.
Members Administration and Others
L.Stevenson,Chairperson W.Gowers P.Asl<ey
J. Bennett E.Hager B.Merifield
J. Townshend (+12:20,-2:45) C. Hawthorne S. Book
C. Nurse (+12:25,-2:55)B.Hurwitz P.Cool<
A.Morse E. Maybury C.Jenkins
2000 May 23..,191
L Shainline P.Gallin R. St. Louis
J.Worthington LVInce W.Scott
N.Gooding (-3:01)P.Gillis
M.Tucker (+12:35)
Regrets:R.Teichrob
Absent; G.McGahey
Reports:
1.No conflicts of interest were declared.
2. The agenda was confirmed.
3. The reportofthe 2000 Aprii 04 meetingwas reviewed.
4.Alisfoh Morse,Easter,Seal Society,advised that the responses and
recommendations resulting from the Health Support Services Tasl<Group,
established by the Ministry of Education to review its Poiicy and Program
Memorandum No.81 (PPM 81), are presently to remain confidential and,
therefore,cannot be discussed at this time.
5. An overview of two of SEAC's Associations, Parent to Parent for Down
Syndrome,and the Ontario Association for Families of Children with
Communication Disorders,was deferredtothe meeting of2000June 06.
6.It was confirmed that Chairperson Stevenson and Bob Merifield,Program
Learning Supervisor,will preparea draft letterinviting Western Region SEACs
to participate inthe SEAC training session to be conducted by Lynn Ziraldo,
Chairperson,Minister's Advisory Council onSpecial Education,onWednesday,
2001 January 31.
7. Samplesofthe documentation ofanactualISA claim (anonymity)weredeferred
to the 2000 June 06 meeting.
8.Cathy Jenkins and Ron St.Louis,Education Officers,Ministry of Education,
London District Office,provided clarification ofthe Ministry's feedbacktothe
Board'ssubmissionofits 1999-2000 Special Education Plan.
During a lengthy question and answer period,discussions were held regarding
the Intensive Support Amount (ISA)grantcriteria.Individual Education Plan (lEP)
accountabilities,(formal and informal identification),the Identification,Placement
and Review Committee (IPRC)process,and Secondary School Reform as they
pertain to Special Education students.
2000 May 23-192
Cathy Jenkins,Education Officer,advised that the Ministry'snew province-wide
standards are intended to improve the quality and accountability in Special
Educationthathave been identified intheschoolboard's plans by2001May15.
Itwas suggested that a formal presentation regarding ISA funding be conducted
at the October meeting of SEAC.
A lengthy discussion was held regarding the Community Involvement portion
of Secondary School Reform and the GradelO Literacy Test (reading and
writing test)requirement,both compulsory components toward attaining a
Secondary School Graduation Diploma. It was reported that a number of
supports for special education students (e.g.SchoQl to Work Program,Co-op
and Transportation Grants, Bridges Program),are in place to assist students
with developmental challenges In completing the necessary requirements.
Ron St. Louis,Education Officer,reported that the Ministry of Education is
planning to evaluate the Secondary School Reform at the end of the first year
of implementation.It was suggested that SEAC develop with the Board,
strategies for ensuring that benchmatlcs are inplace to accurately measure and
evaluate that what should be happening withSpecial Education programs and
services,is happening.
In response toa question regarding the curriculum for developmentally disabled
students,it was emphasized that SEAC representation should be included on
the Ministry's committee being established to consider the curriculum for
developmentally disabled students.
9. Bob Merifield,Program Learning Supervisor,distributed a summary of the
recommendations/suggestions from the Ad Hoc Committee established to
review the Special Education Plan for 2000 -2001.
The Committee reviewed and amended the recommendations and suggestions
to reflect the discussion.
10.The draft Special Education Plan for 2000 - 2001 was distributed.
In accordance with Regulation 306, the Board is required to maintain a Special
Education Plan, to review it annually, to amend it from time to time to meet
current needs ofitsexceptional pupilsand tosubmitany amendment(s) to the
Ministry of Education for review, on or before 2000 May 15.
Bob Merifield,Program Learning Supervisor,highlighted specific areas ofthe
Special EducationPlan that have been amended.The Committeesupported
the submission of the Report to the Minister of Education on the Review of the
Provision ofSpecial Education Programs and Special Education Services,
(see recommendation 1)
2000 lVlav23...193
It was suggested that a letter be sent to Cathy Jenkins,Education Officer,
London District Office,Ministry of Education,advising that this year's
submissionof the Speclai Education Plan has been endorsed by SEAC for
presentation to the Board on May 23 and If approved,will be forwarded
immediately.
11.Suzanne Book,Attendance and Social Work Services Coordinator,explained
the role of the Social Sen/Ices Worker and Counselling and Attendance
Services. Copies of a report entitled, Supports and Services for "At Risk"
Secondary School Students,were distributed.
During a question and answer period, the key Issues, current and future
directions of the Steering Committee for "AtRisk"Students,were discussed.
Members Interested In attending an At-Rlsk Student In-service session
scheduledto be heldat Beal Secondary School i5n Thursday,2000 May 11,
were requested to contact Jan Savage at 452-2115.
The report was received.
Recommendation:
1.That the Report to the Minister of Education on the Review of the Provision of
Special Education Programs and Special Education Services,(Special
Education Plan)for2000 -2001,be approved.
L.STEVENSON,
Chairperson
The reportIsreceivedand the recommendation isadopted on motion ofBennettand
Nurse.
62-B.Report of the Committee of the Whole 2000 May 09
7:00 p.m.-10:40 p.m.
Members
D.Stewart,Chairperson
P.Jaffe (+9:30)
R. Vaughan (-8:40)
S.Peters
P.Schuyler
J.Townshend
J.Hunter
A.Sutherland
Administration and Others
J.Laughlln
P. Askey
P.Gryseels
B.Greene
C.Murphy
M.Sereda
G.Jazey
J.Thorpe
J.Tllley
K.Bushell
J.Neville
J.Mclntyre
J.Roth
B.Beatty
P.Hearse
B.Woodley
2000 May 23...194
P. Smith P.Mennill L Uttley
C.Nurse R.Trahan S.Galati
W.Broci^R.Murray 8.Christie
J.Bennett L Pecl<A. Hogg
G.Hart J.McKenzie
A.Deathe (-9:25)
Reports:
1.No conflicts of interest were declared.
2.Northbrae and Area Accommodation Study
The Board,atitsmeetingon2000March28, approved in principle,the following
recommendations:
i) That Northbrae PublicSchool remain as a JK-8 school;
it)That a new Resource Centre be builtalong with renovations to three
existing classrooms at Northbrae Public School;
iii)That boundaries be adjusted in order that approximately 150 JK-8
students be transferred to Sir John A.Macdonald Public School effective
September 2000;
iv) That the Administration consult with the community regarding the
boundary options for (iii)and bring back a recommendation to the Board
inApril;
v) That the Administration work with the community with respect to the
renovations for (ii)and report back to the Board in May regarding scope
of the project,costs,and implementation schedule.
On 2000 April 25, the Administration presented a-report to the Board with
respect to (iii)and (iv)above,and the Board approved the recommendations
regarding boundary changes.
On 2000 May 09, the following report,dealing with the scope,cost,
implementation schedule,and fundingwith respect to renovations forNorthbrae
Public School (London),was presented for consideration.
Prior to the accommodation review and recommendations,approximately
190 students were housed in 7 portables at Northbrae Put}lic School.During
the review at Northbrae Public School,it was decided to change the
boundary in order that approximately 190 students would attend Sir John A.
Macdonald PublicSchool which has vacant space.Inaddition,
approximately 25 out-of-area students will return to their home school, with
some 18 going to Knollwood Pailc Public School.
2000 IVIav23...195
Thenet resultof these changes isthat 115 students will be movedintothe main
building at NorthbraePublicSchool, effective2001 September.-Thiswill result
in 3 portables being maintained for classroom Instruction. The proposed
construction and renovations would ensure that every student wiii be moved
intothe main buildingfor2001 September.
The populationat Northbrae PublicSchool for2000 September is projectedto
be 490.TTie student population as of 1999 October 31 was 620 fTE.
The objective ofthe addition is to create three additional instmctional spaces.
This will be accomplished bybuilding a2000 sq.ft. LibraryResource Centre and
computer lab, and an addition tothe existing Kindergarten Rooms and the front
entrance.The existing library will be converted back into two classrooms and
a staffroom,and an additional classroom will be reclaimed.
The estimated cost for.thls project is as follows:
Design &Construction:
Addition $370 450
Renovations 284 430
Sub Total:$654 880
Project Disbursements:
Relocation of School •phasing $ 5 000
Permits and fees 5 000
Asbestos &soil testing 4 000
Buildingand topographical survey 3 000
Miscellaneous 2 500
Sub Total:-$19 500
Project Contingency $20 000
TOTAL $694380
Note:
I) Design and construction;costs are based on estimated cost of $110/sq.ft.
for the addition,and $60/sq.ft.for renovations.
ii)5% construction contingency allowances carried In estimated cost for
design and construction section.
ill)All costs are Net GST.
iv)The above costs do not include funds for furniture and equipment,
computers and related items.Those costs will be funded out of current
funds.It will not be debentured.
A
2000 May 23...196
The Design and Construction, Project Disbursements and Project Contingency
will be funded by a long term debenture.
It is expected that design of the project will take place 2000 June - 2001
February,construction from 2001 March - August, with occupancy effective
2001 September.
(see recommendation 1)
3.Dorchester Area Accommodation Study
The Board,at itsmeeting on 2000 March28,approved inprinciple,the following
recommendations:
I)That River Heights Public School become JK-3;
II)That -Northdale Central Public School become grade 4<8 with
administration to meet with community representatives and school
representatives to develop a plan for renovations to Northdale Central
Public School to accommodate this change,and that Administration
report back to the MayBoard meeting with respect to scope,costs,and
implementation schedule.
Consistent withthe Board direction, the Administrationmet withthe community
and presented several options for their consideration,and responded to
questions.
On 2000 May09, the following Administrative response tothe direction received
from the Board at the meeting of 2000 March 26 with re.spect to Northdale
CentralPublicSchool, Dorchester,was presented.Analternativeproposal by
the NorthdaleCentral School Councilwas also considered bythe Committee.
Theobjectiveofthe projectisto create seven (7)additionalinstructionalspaces
to accommodate the additional 100 grade 4 students from RiverHeights Public
School and the 75 students presently insatellite portables at Northdale Central
PublicSchool. Alsotoimprovethe existinggymnasium. The project will consist
of a six (6) classroom addition, minor renovation to the existing design and
technology roomsand renovation and addition tothe existing gymnasium.The
addition and renovated facilities will be ready for occupancy for 2001
September.
2D00Mav 23...197
Addition ,,
Asix classroom addition is proposed tobe built totheeast sideofthe existing
design and technology rooms.A2-hourfire wall would be constructed-between
the addition and the existing school. The existing designand technology area
wouldbe altered to allowfora corridor to the proposed addition. Alsoa stage
and gym storage addition would be constructed along the east wall ofthe
existing gymnasium.The front parking area would be altered to allow for abus
drop off lane.
Renovations
The existing designand technology area would be reconfigured tobecomea
reclaimed classroomand storage or office area. The existing stage would be
removed and thegym floor enlarged to enhancethisarea. The gymnasium
would be completely renovated to allow fora new floor,ceiling,and lighting.
A motion to increase the scope of the gymnasium renovations at a cost of
$304 800 was defeated.
The estimated cost for this project is as follows:
Design &Construction:
-'Classroom Addition $794 680
Gymnasium Renovations 104800
Stage Addition 207300
Sub Total:$1 106 780
Project Disbursements:
Relocation ofSchool- phasing $ 5 000
Permits and fees -4 200
Asbestos &soiltesting -4 000
Building and topographical survey 3 000
Miscellaneous 2 500
SubTotai:$18 700
ProjectContingency $20000
TOTAL $1 145 480
Note:
Design and constmction costsare based on estimated costof $150/sq.ft.
for thestage addition,$110/sq.ft.forthe classroom addition,and $50/sq.ft.
for renovated areas.
5%construction contingencyallowances carried in estimated cost for
design and construction section.
All costs are Net GST.
The above costs do not include funds for furniture and equipment,
computersand relateditems. Those costs will be Winded out ofcurrent
funds'it will not be debentured.
2000 May 23...198
The Design and Construction,ProjectDisbursementsand Project Contingency
will be funded by a long term debenture.
ItIsexpectedthat design ofthe project will take place 2000 May- December,
construction from 2001 January >August, with occupancy effective 2001
September.
'(see recommendation 2)
4.Woodstock Area Elementary Accommodation Study
The Board,at Itsmeeting on 2000 March28,approved Inprinciple,the following
recommendations:
I)That Broadway PublicSchool be closed effective June 2001 with final
approval coming to the June Board meeting;
ii)That Victoria Public School continue as a JK-5 school while alternate
academic uses (i.e.,French Immersion)are Investigatedand the results
are reported to the May Board meeting;
ill)ThatNorthdale PublicSchool become a JK-6 school effectiveSeptember
2001, and that the Administration report to the MayBoard meeting with
respect to scope,costs,implementation schedule and funding;
iv) That Central Public School become a JK-8 elementary school effective
September 2001 and that the attendance boundary be changed to
include the Victoriaand Broadway PublicSchool attendance areas;and
that the Administration report to the May Board meeting with respect to
scope of renovations,projected costs,implementation schedule and
funding.
Thefollowing report addressedtheabove recommendation£and was organized
into three sections,withimplementation timelines provided for each:
impact of the recommendations on school attendance areas
scope, costand funding ofrenovationsto Northdaie andCentralSchools
alternative uses of Victoria Public School.
The following documents were provided for the Committee's consideration:a
table outliningthe revised boundary areas for Woodstock Elementary Schools;
and the proposed floor plans for Central and Northdaie Public Schools.
A.Impact of the Recommendations on School Attendance Areas
The altering of the school attendance areas will occur over two years.For
2000 September,the majority of the existing grade 5 students at Northdaie
PublicSchool w'll remain at Northdaie for grade 6; for 2001 September,the
following boundary changes will occur: Broadway Public School students to
Central Public School,Majorityof Victoria Public School students to Central
Public School;and,a realignment of existing boundaries.
2000 IVIav23...199
During the previous accommodation study In Woodstock In 1998-99,a number
ofboundary changes occurred inWoodstock effective 1999September.These
changeswere handled administratively and brought tothe Board as partofthe
Information presented with the implementation schedule. Thepurposeof this
report is consistent with those procedures followed In previous years. Afinal
recommendation for2001 September,will be broughtto the Board following
further consultation wth the community.
a) School Attendance Area for Chapel Public School Students
Transferred to Broadway Public School:
New school boundary areas forthe City of Woodstock were established
in 1999 October,following the decisiontocloseChapel Public Schooland
restructure Eastdale,D.M.Sutherland,Hliicrest,Oliver Stephens,
Southside,and SpringbankPublicSchoolsas JK-8schools. Underthe
new boundaries,most of the 107 students currentlyattending Chapel
Public School will attend D.M.Sutherland Public School effective 2000
September. In.November,Trustees approved the provision of
transportation for these students until 2003 June, at which time,the
statusofthis service will be reviewed.
Ivlineteen Chapel Public School students (from 14 families)will be
transferred to Broadway Public School this September.During
discussions vrith Chapel Public School parents in 1999 May, it was
agreed tiiat Administration would review the school's attendance area
should a future decision be made to close Broadway PublicSchool. The
Principal ofChapelPublicSchoolhas spoken individually with parents of
the students tobe transferred to Broadway PublicSchool.All parents are
agreeable to having their children attend Broadway in September;
however,itshould be noted that they have made this decision withthe
/expectation that bus transportation to Central Pu^ic School will be
provided if Broadway PublicSchoolisclosed.
b)New School Attendance Area for Central Public School and
Northdale Public School
During meetings of the Woodstock Area Elementary School
Accommodation Study Committee,Administration was asked to review
the attendance areas for Northdale Public and Central Public Schools
should a decision be made to restructure these schools according to a
JK-8 model.
2000 May 23...200
Currently,24 students residing along Highway #2westofWoodstock and
in the Doriand Subdivision near Beachville are bussed to Victoria Pubilc
Sciiool and Central Public School.Beachville is a JK-8 schooK It has a
ministry PTE capacity rating of150students andan annualized enrolment
of 111 students.Prior to amalgamation,the former Oxford County Board
of Education was considering revising thisboundaryinorderto redirect
these children to Beachville PublicSchool.This change would increase
. the student population at Beachville making ita moreviable community
school,whileat the same time providing additional space within Central
PublicSchool to accommodate some future growth.
The Principals of Central Public School, Northdale,Victoria and
Beachville Public Schools met with their School Councils during March
and April to discuss the possibility of future boundary changes and to
seek the Councils'input.All parents withchildrenin these schools were
Informed via the schoplls Maynewsletter that these revisions wouldbe
forwarded to the Board for consideration.
It should be noted that revision of these boundaries willnot Impact upon
the students'secondary school designation.All students will continueto
attend Woodstock Collegiate Institute.
c)Transportation for Broadway Public School Students
The school Principal, transportaUon district representative,and the
Superintendentof Education for Broadway PublicSchoolhave reviewed
the school's attendance area and have determined that the best
placementforthese students, ifthe schoolisclosed, istoattendCentral
PublicSchool. Although all ofthe students reside withinthe prescribed
walking distance, for reasons ofsafety, and to ensure^a smootli transition
to a new school setting, it is recommended that transportation will be
providedto these students,to be reviewedafter a period ofthree years.
Thls.provision is consistent withthat approved forChapel PublicSchool
students upon Its closure.
d)Implementation Schedule forBoundary Changes,to beEffective2001
September:
- Finalize new attendance areas for Northdale.2000 May 31
Central and Beachville Public Schools;inform
parents
- Determine designation for grade 6 students;inform 2000 May31
students and parents;plan orientation
• Adjust teacher complement and re-staff schools 2000 June 05
-Re-assign/purchase resources,as required 2000 June 30
- Decisionregarding grandfathering ofgrade 8's 2000 Nov.01
- Fullimplementation (new attendance areas,staffing, 2001 Sep.01
re-allocation of furniture,equipment and resources
2000 May 23...2Q1
B.Scope,Cost and Funding of Renovations to Central and Northdale
Public Schools
a)Central Public School
The objective of the project is to create a JK-8 school from its present
configurationofa senior elementary school.The project will consist ofa
new addition to the school, alteration of existing spaces,making the
school barrier free, and the renewal ofthe buildingexterior. The addition
and renovated facility will be ready for occupancy 2001 September 01.
New Addition
The new addition will consist of a general purpose room with
interconnected activityroom,stage,community entrance and barrier-free
lift to all floor areas of the existing building. Site work will include the
creation of a drop-off area from Graham Street and the relocation ofthe
existing parking area to the east side of the site.
Renovations/Alterations ^
The scope ofrenovatioh workto the existing buildingincludes converting
the existing gymnasium into two junior/senior kindergarten rooms, and
converting the existing design and technology room and stage to an
activityroom,washrooms and storage forthe new general purpose room
to be constructed.Alsoincluded isthe conversion ofa basement storage
room to a computer lab and general enhancement to the finishes of the
existingschool (i.e.painting,flooring).The exterior ofthe existingschool
will be renewed.Items for renewal will include replacing windows and
entrances,cleaning of masonry,and replacement of roof, soffit and
fascia.
b)Northdale Public School,Woodstock
The objective of this project is to create a JK-8 school from its present _.
configuration of a JK-5 elementary school.The project will consist of a
new additiontothe school and alteration ofexisting spaces.The addition
and renovated facility will be ready for occupancy 2001 September 01.
New Addition
The new addition will consist of a gymnasium,stage and gym storage.
Site work will consist of a drop-off area and visitors' parking area to the
east of the school.
Renovations/Alterations
The scope ofrenovation workincludes removal ofthe existing stage and
the creation ofa 2000 sq.ft.resource centre.The existing gymnasium will
be completely renovated Including ventilation, flooring, ceiling and
lighting.Change rooms,washroom,and a community entrance will be
constructed at the south-east corner of the existing gym.The existing
resource centre will be converted back to a classroom.
2000 Mav23...202
The estimated costs for these projects are as follows:
Central Northdale Total
Design &Construction:
<Addition $1 050 000 $480 000 $1 530 000
-Renovations 1 400 000 250 000 1 650 000
Sub Total:$2 450 000 $730 000 $3 180 000
Project Disbursements:
-Relocation of School-phasing $10 000 $5 000 $15 000
-Permits and fees 22 050 6 600 28 650
-Asbestos &soil testing 4 000 4 000 8 000
-Building and topographical 3 000 3 000 6 000
sun/ey
-Miscellaneous 10 000 10000 20 000
Sub Total:$49 050 $28 600 $77 650
Project Contingency $65 000 $40 000 $105 000
TOTAL $2 564 050 $798 600 $3 362 650
Note;
•Design and construction costs are based on estimated cost of $125/sq.ft.
for new construction and $60/sq.ft for renovated areas.
• 5%construction contingency allowances carried in estimated cost for design
and construction section.
- All costs are Net GST.
-The above costs do not include funds for furniture and equipment,
computers and related items.Those costs will be funded out of current
funds.It will not be debentured.
The Design and Constnjction,Project Disbursements and Project Contingency
will be funded by a long term debenture.
It is expected that design of both projects,will take place 2000 May -
September,construction from2000 November -2001 August, with occupancy
effective 2001 September.
(see recommendation 3)
C.Alternative Uses of Victoria Public School
At the present time, the Program Department has not finalized plans with
respect to the provisionofFrench Immersion inOxfordCounty. Itis anticipated
that the Executive Superintendent of Program Services will bring a final
recommendation to the Board by 2001 January.
2000 May 23...203
5.TheAdministrationpresentedanoverviewofthe2000-2001 Budget.Following
the presentation,the Administration responded to questions for clarification.
The following timelines for receiving written public Input and considering the
budget,were confirmed.
Tuesday,May 09 -Committee of the Whole -Budget presentation
Wednesday,May17 -Written public submissions to Executive Secretary,
must be received by 4:30 p.m.
Tuesday,May 23 -Committee of the Whole,debate and decisions
Tuesday,May30 - Finalapproval bythe Board
6. The Administration presented a proposal to create a new section, Portable
Repairs/MinorAccommodationAlterations,underthe School Renewal Program
todeal withmajorportable repairs such as mouldand airquality Issues or minor
accommodation iterations at our schools so that existing portables can be
removed. This new section of the School Renewal Program is to be funded
from unassigned School Renewal Grant.
The Board presentiy owns and operates 407 portable classrooms located on
116 school sites,llie operating cost of a portable classroom is estimated at
$3 750 per year.
The Board has recently identified mould and air quality concerns with our
portables.Facility Services and the Health and Safety departments have
investigated all complaints,and repairs have been completed on all portables
identifiedto have problems. The costs of those repairs range from $500 to
$25 000 per portatile.Facility Services has worked with the Portable Protocol
Committee to develop an Indoor air quality procedure,as well as the
implementation ofa preventative maintenance program for portable classrooms.
School Operations were requested to review the existing complement of
portables and where a portable classroom could be removed if one of the
following conditions existed:
• the portable is not in use (surplus)
- ifthe students presently in the portable could be accommodated in the
existing school by revising the room allocations
• minor alterations could be made to the existing school so that an
additional classroom could be created.
Approximately 100 portable classrooms have been identified that could be
declared surplus under one of the above conditions.
r 2000 May 23...204
Facility Services Ispresently inspecting ail ofourportables and preparing a list
ofthemostsuitable portables to remain within thesystemand which^portables
should be decommissioned. Fromthe surplus portables identified,Facility
Services plans to maintain a group of approximately 20 vacant portables
locatedthroughoutthe Thames Valley to deal with accommodation Issues or
mould/air quality concernsthatmay arise In the future inan occupied portable.
The intent ofthe "Portable Repair/Minor Accommodation Alterations"section of
the School Renewal Program is to:
• make all necessary repairs and/or upgrades to designated portable
classroomsto remainwithin thesystem (I.e.,flooring replacement,newHVAC
system)
- create new instructional spaces within existing schools to accommodate a
class that would have been in a portable
-decommission and dispose of surplus portables
- relocateportablesto replace portablesdesignated fordisposal
The reduction ofportableclassroomsbenefitstheBoardby accommodating the
maximum number of students withinthe existing schools and also to reduce
operating costs for our system.
(see recommendations 4 and 5)
7. Atthe Information Committee of the Whole meeting on 2000 May 02, the
Administration presented a reportwith information related to the debt that has
materialized since the Student Accommodation and Planning Report, March
1999,to be considered bythe Committee ofthe Whole at Its meeting on 2000
May 09.
Itisproposedthat the Board:establish a debt loadand deijt repaymentplan,
based on Board-approved projectsand projectsrecommended byAreaStudy
Committees; establish a funding level for School Renewal based on the
comprehensive facilities audit; review the Consolidated Student
Accommodation Reserve Fund and,establish a commitment to fund itat a level
to meet the needs fornew pupil places Ingrowth areas based on a long-term
plan.
Current Debt
The Board's currentdebt Is based upon projects presently under construction,
projectsapproved by the Board,and projects recommended by Area Study
Committees. The following represents the estimated debt load.
2000 May 23...205
Projects Under Construction
Oxbow P.S.Addition
Masonvilie P.S.Addition
F.D.Roosevelt P.S.Addition
Total Year of
pompletion
$ 2 671 223 2000 September
2 812 425 2000 September
2 546 861 2000 September
Projects Approved by the Board (estimated cost)
Strathroy S.S.
Forest Park P.S.Addition
Elgin Court P.S.Alterations
$15 901 500
2 320 000
399 000
2002 September
2001 September
2001 September
Projects Recommended by Area Study Committees (estimated cost)
Woodstock Elementary School $3 445 000 2001
Restructuring (Phase II)
Northbrae P.S.Addition 650 000 2001
Northdale Central P.S.Addition 950 000 2001
Total Long-Term Debt Projection $31 696 009
(see recommendation 6)
Funding •Pupil Accommodation
Tlie funding receivedbythe Boardforpupilaccommodationforthe draft2000-
2001 budget is as follows:
- School Operation $51.4 million -heat,light, cleaning, regular and
preventative maintenance;
• School Renewal $9.2 million -used only for renewal of safe and functional
facilities,funds maybe used fornewpupilplaces, unused funds inanyyear
are transferred to a reserve restricted for renewal or new pupil places,funds
may not be transferred to any other category;
- New Pupil Places $0 - new pupil places only,unused funds inany year are
transferred to a resen^e restricted for renewal or new pupil places,funds
may not be transferred to any other category.
As the Board will not be eligiblefor New Pupil Place funding, the only source
offunding available fordebt repayment is school renewal. As the majorityof
our schools are aging, it ts Important that the school renewal grant be
dedicated for the renewal of the Board's existing facilities based on the
comprehensive facilitiesaudit. Since most major components ofour facilities
have a life expectancy of approximately 30 years,and with 191 schools,the
renewal program must address major building component replacements of
approximately 6 schools per year.
(see recommendation 8)
A
2000 May 23...206
Methods of Financing Capital Projects
Under the new funding formuia,the Board received no funding for new pupil
places.As a result, any capital projects will have to be financed over a long
period of time with annual payments being provided from within existing
budgets.Avariety of options must be considered for long-temi financing of
capital projects. The Board,as a result of receiving no funding for new pupil
places may be required to enter into long-term lease agreements or longer
term debt in order tofinance capital projects within existing operating budgets.
Various options to finance the current debt ofthe Board were presented.The
actual method of financing and term of the debt for each project requires
Board approval. A recommendation will be brought to the Board at the time
of financing.
(see recommendation 7)
Consolidated Student Accommodation Reserve Fund
This fund was approved bythe Board as part ofthe Student Accommodation
and Planning Report, March 1999.Included inthe recommendation to create
this reserve fund were the following Items:
•Surpluses of the four former Boards
•1998 stub year surplus
•Sale of administrative buildings,land and other facilities
•Other reserve funds
The resen/e funds have a balance of $6 628 649,as of 2000 March 31.
The purpose of this reserve fund is that it be used exclusively for new schools
as a result of new pupil places ingrowth areas.The Board receives no funding
for new pupil places,and,therefore has no funding source for any new schools
the Board may need ingrowth areas.The Information Committee ofthe Whole,
at its meeting on 2000 April 04,received the schedule for the Accountability
Framework for pupil accommodation.
The Board will receive a long-term plan in the fallwhich should Identify where
and when over the long-term,new schools ingrowth areas are required.Once
this plan is approved by the Board,projections can be made to determine how
the Consolidated Student Accommodation Reserve Fund could be used to
finance annual debt and/or lease payments of new schools.
Should the annual debt and/or lease payments exceed the amount in the
Consolidated Student Accommodation Reserve Fund,then the balance must
be funded from non-classroom expenditures or school renewal budgets.
Should this happen,it would restrict the Board's ability to dedicate school
renewal funds for existing facilities.
(see recommendations 9 and 10]
2000 May 23...207
8.The meeting ofthe Native Advisory Committee,scheduled for 2000 April 11,
was adjourned because ofthelackofa quorum.The report W9S received.
%
9.The Report ofthe Director/System Review Committee,which meton 2000 April
25,was received.
a)Director J.Laughlln presented an overview of the Interim Report of
Attainment of the Vision,highlighting the major initiatives,Leadership,
Learning,and School Improvement.
Theprocesstobe followed whenpresentingthereporttothe Information
Committee ofthe Whole on 2000 May02, was outlined.
b) Thenext meeting ofthe Committee will bescheduled bytheChairperson
in the Fali,2000.
10.TheReportofthe BudgetAdvisory Committee,which meton2000May02,was
received.
a) The Administration presented a verbal overview onthe 2000-2001 draft
budget, to be presented to the Committeeofthe Whole,2000 May09.
The balanced budgettotals almost $532 million and is compliantwithall
four major envelope categories:
- Classroom Expenditures- the budget exceeds Ministry funding
- Special Education-the budget exceeds Ministry funding
-School Renewal
•Board Administration and Governance
The Administration outlined some of the significant issues in the non-
classroom areas,which will be presented on May09.
b) The Committee reviewed the need for the Special Committee ofthe
Wholemeeting on 2000 May 16,and determined that this meeting was
not required. The publicwill be Invited to participateby providing written
public submissions to the Executive Secretary by 4:30 p.m. on
Wednesday, 2000 May 17. Should requests be received from those
having made a written submission to make an oral presentation to
trustees,this willbe accommodated on 2000 May 23.
11.The Reportofthe PolicyWorking Committee,whichmet on 2000 May02, was
received.
2000 May 23...208
a)The Board at its meeting on 2000 April 25,referred the draft policy on
Non-Board Funds back to the Committee for further consideration.
The draft policy was reviewed andamendedto reflect the discussion.A
note that third-party fund-raising is not governed by this policy or its
procedures, and reference to the Ontario Regulation 298, Section 11 -
Duties of Principals,was included in the policy.
(see recommendation 11)
b) The proceduresforStudentAdmission -Out-of-Country/Out-of-Province
/Fee-Paying Students, were presented for information.The
Administration have incorporatedthe Foreign Students'Tuition Fees Into
the appropriate section.
c) The draft policy on Selection of Learning Resources was Introduced.
After review,amendments to the draft policy and procedures were made
to reflect the discussion. Itwas agreedjQ submitthe draft policy and
procedurestothe consultation process forinputfrom the community and
schools.
d) The Administration Introduced the draft policy on Environmental
Education and Management.After review, and in consideration of the
restricted timeline Involved, the Committee agreed to move the draft
policy and procedures to the consultation process for input from the
community and schools.
e) A Committee meeting is scheduled for Tuesday,2000 May 09,12:00
noon - 2:00 p.m. to consider the remainder of the agenda items.
12. Report of the Policy Working Committee which met on 2000 May 09, was
received.
a) Further amendments to the draft policy, which include a title change,
Child Abuse and Protection,were reviewed by the Committee.The
Administrationprovided clarificationon a number of issues regarding the
legislative provisions of the Education Act and the Child and Family
Services Act with respect to the Children's Aid Societies'investigative
powers. Other Issues regarding confidentiality and notations in a
student's OSR were also addressed.Amendments were made to the
policy,and suggested changes will be incorporated Inthe procedures.
Itwas noted that the Child and Family Services Amendment Act, was
proclaimed on 2000 March 31.
2000 May 23...209
At the meeting on March 07, the Committee supported the
Administration's request to post the draft procedures on the website for
input. Itwas agreed additional Inputis required, and both the policyand
the procedures will move totheconsultation process forfurtherinputfrom
the community,the schoois,and other staI<eholders.
b) The procedure,Response PlanforWeapons and Bombs Incidents,was
presented to the Committee for Information.These procedures were
developed inconsultation withthe Safe Schools Steering Committee and
Poiice representatives,and come underthe authority ofthe SafeSchools
Policy.
c) The administration introduceda draft poiicy,Supervision ofEmployees,
forthe Committee's review. The draft procedures forthe Supervision of
Teaching Staffwere also reviewed.These procedures were developed
during a lengthy process-involving input and review by Supervisory
Officers,School Administrators and Federation members.In-service is
scheduled for 2000 June for implementation for the 2000-2001 school
year.
Itwas noted that supervision procedures still need to be developed for
the following groups:
Department Heads In secondary schools;
Learning Coordinators and Teachers on Special Assignment;
School Administrators;
All Support Staff groups.
Supervision of these employees continues to follow existing procedures
of the four former boards at this time.
(see recommendation 12)
13. The Report of the Information Committee of the Whole, which met on 2000
May 02,was received.
a)John Gummow Effective Speaking Award
Nilmi Senaratna,student ofColbomeStreet P.S.,Strathroy,and Katelyn
Squire,student ofMedwayHighSchool, Arva,are recognized as winners
of the John Gummow Award for Effective Speaking.This award Is
presented to the highest ranked elementary student and secondary
student InMiddlesex County schools.Appreciation and congratulations
are expressed to the students for their originality and excellence In
effective speaking during their presentations to the Board.
A
2000 Mav23...210
b)Trustee Townshend reported onvarious initiatives and activities arranged
by the Education Week Committee.The Committee recognized that
manyschoolswould alreadyhaveinplace unique and creative programs
that would enhance the theme,Growing Together - LearningTogether,
however,assistance In other areas was provided:
- posters,with space foreachschoolto highlight events happening at
the school, were distributedtoallschools foruse Inthe community;
- an Education Week Banner Is hanging Inthe atrium;
-newspaper advertisements were placed In local newspapers
encouraging residents to visitlocal schools;
- schools were encouraged to set updisplays Inlocalmalls,libraries,
etc.;
- the media were contacted and encouraged to visitlocalschools to
ensure coverage of events;
- summary ofevents planned at schools distributedto media;
- a silvermapletree has been deliveredto each school forplantingto
commemorate Education Week2000 r Growing Together-Learning
Together;
-flagswiththe Board logoare availablefor schools to purchase.
As well, the Board's Award of Distinction will be announced annually
during Education Week, commencing In the year 2001, to dedicated
individualswho exemplifythe Board's Mission and Belief Statements.
The appreciation of the Board is extended to members of both
Committees for their hard work on these two endeavours.
c) DirectorJ.Laughlln reported on the announcement today by Finance
Minister Ernie Eves on the Ontario Budget 2000,Snd highlighted four
specific measures to assist children in schools:
- $101 million annually to reduce average class sizes in Junior
Kindergarten to Grade 3;
- $70 million more annually Innewspecialeducation fundingwhichwill
allow for early Interventions and will expand programs for students
with speech and language disorders and learning disabilities;
- $70 million annually to Improve the reading skills of students In
Junior Kindergarten to Grade 3;
- $5 million annually to Implement a prevention and intervention
program in schools that will help teachers identify when children,
especially inthe primary years,may be at riskofneglect, or physical
or emotional harm.
The impact on this Board Is not known at this time untilfurther details are
received.
2000 Mav23...211
d) The Administration provided information reiated to the debt that has
materialized since tlie Student Accommodation and Planning Report,
March 1999.ItIs proposed that the Board:establish a debt load-and debt
repayment plan based on Board-approved projects and projects
recommended by Area Study Committees;establish a funding level for
School Renewal based on the comprehensive facilities audit;reviewthe
Consolidated Student Accommodation Reserve Fund and,establish a
commitment to fund itat a level to meet the needs for new pupil places
ingrowth areas based on a long-term plan.
The report was received. The report and recommendations will be
presented to the Committee of the Whole on 2000 May 09 for
consideration.
e) A comprehensive Interim Report on the Attainment of the Vision,
•---Leadership,Learning,and School Improvement Initiatives,was presented
by the Administration.
The Vision• "ACaring Learning Community",defines the Board and its
commitment to students.The Attainment of the Vision Initiative is a
framework which guides the process of putting the Mission and Belief
Statements into action. The Vision initiative supports the system's
primary responsibility,that of educational excellence and service to
students.This initiative builds on the best practices of the forming
partners • the Elgin County,London,Middlesex County and Oxford
County Boards of Education.
Because,as a new organization,critical issues were evolving at such a
rapid pace,it became clear that a focus and a set of fundamental beliefs
were required to guide the decision-making process toward the goal of
improving student learning. This focus would be linked to the Board's
missionand beliefs statements and wouldprovidean understanding of
the system's shared values,expectations and directions. To be
successful,itwas important that the Visionbe developed coiiaboratively
by Thames Valley partners,be cieariy articulated,operationalized,and
communicated on an ongoing basis.
2000 May 23...212
On 1998 October 27, the administration provided an overview of the
initiative to the trustees.Input had been received from internal and
externalstakeholders and was presented to the Board for comment,
reflection and refinement.TTie Board approved the initiative with the
understanding thattrusteesuggestionswould be written onthe feedback
form and forwarded tothe Director.On 1999 May25,the administration
presented a comprehensive final report tothe Board onthe Attainment of
the Vision initiative and respondedto questions for clarification.At that
meeting.It wasagreedthatthis initiative would be formally launched to
the system on 1999 October 08,and thatan interim report would be
presented six months after that launch.It was further determined that
following the presentation ofthe initial interim report in 2000 f^ay,thatan
annualupdate would be provided tothe Board during the life span ofthe
Vision initiative.
Three major areas of the Board's operation that had the potential to
significantly impact the Board utilizing the strengths of the four partners
were identified.Learniiig,School Improvement,and Leadership would
receive primary attention during the period 1999-2003.Following this
period,it is the expectation that a new set of initiatives will be
Incorporated into the Vision and becomethe major are^of focus.
This unique project has the potential to significantly benefit all
stakeholders ofthe Thames Valley District School Board. Students will
be provided with role models that have the powerto influence their
persona] and social development. As a system, the Board will be
distinguished as a leader In professionaldevelopmentthroughoutthe
province but.more significantly,allpartners will enjoythe cohesiveness
that a caring,learning community will create.
Leadership Initiative
Tobesuccessfulin achieving the Vision,systemleadership would be the
critical thread that binds the initiatives together,linking and integrating
accountability with school Improvement and learning. The Leadership
componentofthe Vision will focus on preparing the system througha
Principle-centred approach addressing Succession Planning and
Operational Practices. To this end, several Initiatives were undertaken
to prepare future leaders and to enhance the skills ofstaffInleadership
positions.
The document, Caring Learning Community Framework, provides an
overviewofeightessential characteristics ofan effective leader whichwill
form the basis for hiring,In-sen/icing,promotingand evaluatingstaff. In
developing thisframework,itis acknowledged that all staffare considered
leaders In Thames Valley with considerable skills to be shared. This
documentisa guideforthe personaland professional growth ofall staff.
2000 May 23...213
Lorayne Robertson,Supervisor ofthe Attainment ofthe \rtsion Project,
summarized the following goalsof In-sen/ice,based onthe Foundations
fora Caring Learning Communityframework:
- to promote ashared understanding of principle-centred behaviours;
-to builda culture of shared language;
- to provide staffdevelopmentto benefitstudents and staff;
-to model effective staff development.
TheAttainmentofthe Vision ln-ser\rtce projectprovidesstaffdevelopment
toallinterested Thames Valleyemployees. The In-service aspect takes
many formats,utilizing the expertise of facilitators from ail areas ofthe
Valley and from different jobgroups. AshleyOaks P.S. is one of thirty-
threeschools which participated In the in-service project lastyear. Ray
Dorans,Principal,indicated that the Foundationsfora Caring Learning
Community had a positive impacton bothstaffand students. Student
Council members were In-serviced and created a Foundations bulletin
board and were encouraged to create a challenge.
AtAshleyOaks P.S.,the students focussed on a student learning goai.
Heather Keron,Krutika Patii and Mandy Winsky presented an overview
oftheir Mathematical challenge to increase student learning in tiie area
of mathematics.
Learning Initiative
The Learning Initiative will focus on helping principals and teachers
improve student learning as they provide students with an understanding
oftheskills necessary to succeed beyond the secondary school program
and implement new Ministry curricula.This initiative Includes three
dimensions;Building StaffCapacity, Extending-StudentUnderstanding,
and SupportingLearningOpportunities.
In 1999-2000.the Learning Initiatives have been influenced by four
factors:
- the requirements ofthe provinclally mandated curriculum;
- the need to harmonize programs and sen/ices;
-traning requirements to support the electronicreport cards;
-EQAO testing and foliow-up.
Peter Askey, Executive Superintendent of Program,presented an
overview of the four factors, elaborating on the key tasks of resource
development,staff training,development of subject associations, and
in-school support.
2000 May 23...214
Karen Wilkinson,Learning Supervisor,highlighted areas related tothe
principles of learning and growth in the field of cognitive research.
Learning Supervisors,Charmaine Graves and Doug Duff sharedpractical
and interactive examples of how successful learning involves theuse of
numerous strategies.
School Improvement Initiative
The School Improvement Initiative has been designed to enhanceand
improve student achievement andis consistent with the mandate ofthe
Ministry of Education,forboardsto report on theirsuccess In thisarea.
Itwill focusonSchool Growth Plans,StaffGrowth and Development,and
School Council/Association Partnerships.
During thelast two years.Operations Sen/ices hasbeenfocusing onhow
to improve student learning.At the school level,the emphasis and
training provided for principals has focused ona belief that all schools can
improve student learning,and the process and stages necessary to
ensure success in achieving a school goal.
PeterGryseels,Executive Superintendent ofOperations,shared relevant
information from experts in educational research related to school
improvement.He outlined where we are, how we are achieving
improvement,whatthe barriersare, the resultant successes,andwhere
weare going --"All schools will havea vision ofan effective schooland
an action plan to achieve it".
Recommendations:
1.That Northbrae Public School remain as a JK-8 school,and the Administration
commence to renovate Northbrae Public School and Sir dohn A.Macdonald
PublicSchool, consistent withthe scope,cost.Implementation schedule,and
funding,as described In the report.Item 2 above, at an estimated cost of
$694 380.
2. Thatthe following recommendationsforthe Dorchesterarea be approved:
a) that River Heights Public School become JK-3;and
b) that Northdale Central Public School become grade 4-8, and the
Administration commence to renovate Northdale Central Public School,
consistent with the scope, costs,implementation schedule, and funding,
as described in the report, item 3 above, at an estimated cost of
$1 145 480.
2000 May 23...215
3. That the following recommendations forthe Woodstock area be approved:
a) That Northdale Public School become a JK-8 school,effective 2001
September, and the Administration commence to renovate Northdale
PublicSchool,consistent withthe scope,costs,Implementationschedule,
and funding,as described In the report, item 4 above,at an estimated
cost of $798 600.
b) That Central Senior PublicSchool become a JK-8 school,effective2001
September, andthe Administration commence torenovate CentralSenior
PublicSchool,consistentwiththe scope,costs,implementation schedule,
and funding,as described in the report, item 4 above,at an estimated
cost of $2 564 050.
c) That,notwithstanding boundary changes,the majority ofexistingGrade
5 students at Northdale Public School remain at Northdale Public School,
effective 2000 September.
4. Thatan additionalsection.Portable Repairs^inor AccommodationAlterations,
be added to the 1999-2000 School Renewal Program.
5. That $500 000 be budgeted for Portable Repairs/Minor Accommodation
Alterations for 1999-2000 School Renewal Program, with funds being taken
from unassigned School Renewal Grant.
6.That the Board not exceed a debt level established by the projects presently
approved and tfiose projectspresently recommended by area accommodation
study committees.
7. Thatthe annual contribution toprincipaland interestpayments not exceed $2.2
million or 30 percent,fromthe School Renewal funding envelope.
8. That$7.0 million ofthe annual School Renewal funding envelope be dedicated
to the renewal of the Board's existing facilities based on the comprehensive
facilities audit.
9.That the Consolidated Student Accommodation Reserve Fund be maintained
exclusivel/for new schools required as a result of new pupil places Ingrowth
areas.
10.That the Consolidated Student Accommodation Reserve Fund be funded
annually as required,based on a Board-approved long-term plan for new pupil
places.
11.That the policyon Non-Board Funds (page 228) be approved.
20D0 Mav23...216
12.That the policy on Supen/ision ofEmployees (page 229)be approved.
P.JAFFE
Chairperson
The report is received and recommendations 1,2,4,5,6,7,8,9,10,11,and 12 are
adoptedon motion ofHartand Schuyler.
Amotionto sit past 11:00 p.m.until12:00midnight is adopted bya two-thirds
vote.
Recommendation 3 Is adopted on a pollvote as follows:
YES: Smith,Brock,Jaffe, Stewart,Peters,Schuyler, Hart,Bennett, Sutherland
NO: Nurse,Vaughan
62-C.Report ofthe Committee ofthe Whoie 2000 May 23
Reports:
1.Chairperson Jaffe declared a conflict of interest with respect to negotiation
Issues, and absented himselfduring discussion of same.Chairperson Jaffe
also declared a conflict ofinterest with respect to recommendation 13,below.
2.The Committee mot In camera from 5:00 p.m. to 5:35 p.m. and discussed
confidential property, personal, negotiations and other issues.
3. The Committee met In public session from 7:25 p.m. to 9:45 p.m. and the
following Individuals/groups,In addition to providing written submissions,
addressed the Committee with respect to the 2000-2000 Budget:
Name Individual/Group
NancyKress John Dearness PortableSafety Committee
Heather Blum Victoria School Council,Woodstock
Leonard VanderHoeven Individual
Two other written submissions were also received.
4. The 2000-2001 Budget was reviewed and discussed at length.
20Q0 May 23...217
At the Committee ofthe Whole meetingon 2000 May09, the Administration
presenteda comprehensive overview ofthe 2000-2001 budgetandresponded
to questions for clarification.The balanced budget covers the period2000
September01to 2001 August31,andisthe third budgetunderthenew funding
model,directing $531 824 366 to meet students'needs.This represents an
increase of $19 233 558 overthe 1999-2000 budget and is Incompliance with
allfour Ministry of Education funding envelopes:
Classroom Expenditure
Special Education
School Renewal
Administration and Governance
The2000-2001 budget continues to place a high priority on ourstudents inthe
classroom and forthe third year ina row,places more money inthe classroom.
Over this three-year period,$10 885 847 inadditionalfunding has been placed
Into classroom expenditures. The budget also places a high priority on the
deliverymodel for special education.The 2000-2001 funding model generates
additionalfunding of $8170 000 for special education.This recognizes thatthis
Boardhasspecial education needs fargreaterthan most Ontario communities.
The followingis a summary of the budget:
Revenues
Provincial Grant Allocations $525,526,890
Tuition Fees 1,655,196
Transportation Recoveries 1,953,745
Rental Revenue 150,000
Other Revenue 2,538,535
Total Revenues $531,824,366
Expenditures
Permanent Salaries $372,483,911
Non-Permanent Salaries 12,889,940
Benefits 40,667,028
Utilities 10,172,042
Supplies and Sen/ices 35,207.918
Furniture and Equipment 7,768,464
Transportation Contracts 25,910,850
Operating Interest 250,000
Provision for Reserves 1,000,000
Capital Interest and Debenture Debt 16,246,637
School Renewal 9,227,576
Total Expenditures $531,824,366
2000 May 23...218
5. TheCommittee agreedtocancel theSpecial Board meeting scheduled for 2000
May 30,and consider final approval ofthe recommendations related tothe
2000-2001 budget,on 2000 May 23.
Recommendations:
1.That Brevik Scorgie Wasylko Morrison Architects be awardedthe contract to
provide architectural sen/ices for Forest Park P.S..addition and renovations.
Thatfor the2000 spring staffing process,the Board agreetoextendthedates
set forth in the following collective agreement articles, to 4:00 p.m., 2000
May31.
Elementary
-Retirement/Resignation Date. Art.5.09(b) -April 15
- RequestforLeaveofAbsence Without Pay,Art.18.16(a)-March 15
- Requestfor Reductlori In Assignment,Art.34.03(a)and (c)-March 15
Secondary
-Retirement/Resignation Date. Art.7.1(e) and (f)-April 15
- RequestforLeaveofAbsence Without Pay,Art.18.16(a)-March 15
- Request for ReductioninAssignment,Art.36.2 - February 15
That,the following probationary teachers be appointed permanent,effective
dates as indicated.
2.
3.
Elementary
Name Effective'Date
Michelle Abel 2000 09 01
Ellen Alexander 2000 09 01
Kimberly Allen 2000 09 01
Kostas Anagnopoulos 2000 09 01
Erica Assaf 2000 09 01
Kevin Auckland 2000 09 01
Rachelle Axford 2000 09 01
Alex Baguley 2000 12 01
Heather Bailie 2000 09 01
Mark Baines 2000 09 01
Nancy Baird
2000 09 01
Nicole Baribeau 2000 09 01
Phyllis Bartley
2000 09 01
2000 May 23...2t9
Name Effective Date
Michael Bates 2000 09 01
Brad Baxter 200010 01
Ingrid Bergman 2000 09 01
Laura Birdsey 2000 09 01
Sherry Black 2000 09 01
Wendy Black
2000 09 01
Donna Blair 2000 09 01
Laura Bobier 2000 09 01
Chris Bogart 2000 09 01
Timothy Bcnello ..2000 09 01
Grant Brown 2000 09 01
Michelle Brown -2000 09 01
Diane Bryant 2000 09 01
Debbie Burgess 2000 09 21
Elizabeth Burrill 2000 09 01
Lisa Burroughs 2000 09 01
Jody Campbell 2000 09 01
Maria Cerrato 200011 25
Jennifer Charlebols 2000 10 14
Jeremy Comfort 2000 09 01
Melissa Cowan 200011 01
PatCrowley Traylen 2000 09 01
Ines Cuthbert 2000 09 01
Jennifer Dallner 200011 10
Marci Damen 2000 09 01
Frances De Koning 2000 09 01
Rita Degroot
20001012
Mike Dennis 2000 09 01
Maria Di Giulio 2000 09 01
Paul Donelan 2000 09 01
Patricia Dove 2000 09 22
Tracy Downie 2000 09 27
Laura Farr 2000 09 01
Sheila Fleming 200010 21
Mary Forbes 2000 09 01
200Q May 23...220
Name Effective Date
Margaret Ford 2000 09 01
Patricia Foster 2000 09 01
Rose Aimee Foucault 2000 09 01
Simone Fraser 2000 09 01
Pamela Frassinelli 2000 09 01
Monique Furmston 2000 09 01
Lori Gallaway 2000 09 01
Susan Garey 2000 09 01
Debra Gasson 200010 26
Rebecca Gauld 2000 09 01
Michael Gillespie 2000 09 01
Michael Goncalves 2000 09 01
Julia Goodin 2000 09 01
Monique Goossens 2000 09 01
Jodie Gosnell 2000 09 01
Elizabeth Gougoullas 2000 09 01
Tammy Guise 2000 09 01
Claire Gulliver 2000 09 01
Mark Hardeman 2000 09 01
Alexandra Harkins 2000 09 01
Michael Harrison 2000 09 D1
Brenda Hinschberger ,2000 09 01
Cornelia Howe 2000 09 01
Alison Hulbert 2000 09 01
Melissa Imerovski 2000 09 01
Gabriel lonltoiu 2000 09 01
Stacy James 2000 09 01
Melissa Jenkins 2000 09 01
Kim John 2000 09 01
Greg Johnson 20001012
Karen Kapuscinsky Hatch 2000 09 01
Deborah Kelliher 2000 09 27
Stephen King 2000 09 01
Stephanie Lagerquist 2000 09 01
Karen Langford 2000 09 01
2000 May 23...221
Name Effective Date
Sheryl Ledingham 2000 09 01
Natallia Liaklna 2000 12 01
Peggy Little 2000 09 01
Jennifer Longworth 2000 09 01
Nancy Lunn 2000 09 01
Deanna Lyon 2000 09 01
Tammy MacDonald-Doran 2000 09 01
Lisa Mace 2000 09 01
Robert Mailliot 2000 09 01
Darryl Mann 2000 09 01
Jennifer Martin 2000 09 01
Robin Martin 2000 09 01
Jan Mazurkiewicz 2000 09 01
Lola McCarthy 2000 09 01
.Josephine McElligott 2000 09 01
Margaret McGhee 2000 09 01
Juiie McLeod 2000 09 28
Amanda McMichael 2000 09 01
Colin Milligan
2000 09 01
Lindsey Milligan 2000 09 01
Amanda Moore 2000 09 01
Julie Morton 2000 09 22
Karen Ann Murray 2000 09 01
John Neufeld 2000 09 01
Steven Nixon 2000 09 01
Elizabeth Noble 2000 09 01
Helen Partalas 200010 25
Karen Partridge 2000 09 01
Caroline Payne 2000 09 01
Karen Payne 2000 09 01
Trisha Pearson 2000 09 01
Chrystyna Pedde 2000 09 01
Sabrina Pennesi 2000 09 01
Beth Peternel 2000 09 01
Margaret Pheips 2000 09 01
2Q0Q May 23...222
Name
Maria Ratcliff
Scott Ratter
Kelly Reeves
Paula Reibling
Sonia Reis
Carey Rhodes
Sophie Richer
Nancy Riddell
Rcchelle Roberts
Jeremie Roselle
Ann Russell
Trina Rutland
Tobias Ryan
Joyce Sandham
.Trade Schembri
Andrea Sinclair
Tena Smithson
Amy Snider
Deborah Splcer
Tracy Stennett
Jody Stocks
Kelly Stoddart
Genevieve Stroud
Elizabeth Sullivan
Joanne Sutherland
Karen Swartz
Karen Swing
SylvieThibault
Jennifer Thome
James Tountas
Nicolle Valiquette
Rose-Anne Van De Wiele
Catherine Vanden/vyst
Susan Varro
Lisa Villeneuve-Moxam
Effective Date
2000 10 18
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 21
2000 09 01
2000 09 27
2000 09 01
2000 09 01
2000 09 20
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 10 08
2000 09 01
2000 09.01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 09 01
2000 11 25
2000 09 01
2000 09 21
2000 09 01
2000 09 01
2000 09 01
2000 Mav23...223
Name Effective Date
Jennifer Wakefield 2000 09 01
Tammy Walters 2000 09 01
Kristi Washchuk 2000 09 01
Bonnie Watson 2000 09 01
Larry Westaway 2000 09 01
Patricia Wilbur 2000 09 01
Leigh Wilkinson
2000 09 01
Elizabeth Wiiliams 2000 09 01
Michael Wood 2000 09 01
Sherry Wood 2000 09 01
Steve Wright 2000 09 01
Kerry Lynn Yeck 2000 09 OT
Susan Yeomans 2000 09 01
Kimberly Yungblut 2000 09 01
Colleen Zehr 2000 09 01
Secondary
Benjamin Albrecht
2000 09 01
Jennifer Allen 2000 09 01
Andrea Baird 2000 09 01
Kimberly Beattie 2000 09 01
Tiffany Birtch
2000 09 01
Laura Burden 2000 09 01
Dwayne Campbell 2000 09 01
Jamie Clark 2000 09 01
David Day 2000 09 01
Catherine Dedousis 2000 09 01
Dwayne DeJonge 2000 09 01
Christopher Dempster 2000 09 01
Christopher Deven 2000 09 01
Dave Dodge 2000 09 01
Ron Douglas 2000 09 01
Julianne Downes 2000 09 01
Lisa Efstatheu 200012 01
Robin Empey 2000 09 01
Dustin Epp 2000 09 01
2QQ0Mav23...224
Name Effective Date
Paul Fleber 2000 09 01
William Flegel 2000 09 01
Linda Fleming 2000 09 01
Natalie Gerster 2000 09 01
Nicole Girard 2000 09 01
Julie Goruk 2000 09 01
Spiro Grima 2000 09 01
Mona Haldar 2000 09 01
Brian Haliam 2000 09 01
Kelly Heinrlchs .2000 09 01
Angelyn Henning 2000 09 01
Matthew Hitch •-2000 09 01
Betty Hoshoian 2000 09 01
Monica Jarabek 2000 09 01
•Don Kroes 2000 09 01
Jeffrey Kunder 2000 09 01
Marty Lancaster 2000 09 01
Lisa Loh 2000 09 01
Dan Machuk 2000 09 01
Colleen MacLeod 2000 09 01
Jennifer Malpass 2000 09-01
John Markvoort 2000 09 01
John Marriott 2000 09 01
Betty-Jean Marshall 2000 09 01
Robert McCormick 2000 09 01
Melissa McKibbin 2000 09 01
Kim McLellan 2000 09 01
Allison Mitchell 2000 09 01
Krista Mohr 2000 12 06
Ian Moore 2000 09 01
Derek Partio 2000 09 01
Blake Passfield 2000 09 01
Deborah Perry-Cywink 2000 09 01
KellyPhillips 2000 09 01
Diana Platt 2000 09 01
2000 IVIav23...225
Name Effective Date
Chariene Pratt 2000 09 01
Peter Scrivener 200010 05
Michael Sevenpifer 2000 09 01
Robert Shackelton 2000 09 01
Lisa Shelton 2000 09 01
Kirsta Smith 200010 07
Denise Taylor-Edwards 2000 09 28
Elizabeth Thibodeau 2000 09 01
Michelle Trudgeon 2000 09 01
HendrikVan Harten 2000 09 01
Paul Vejvoda 2000 09 01
Nadia Walter 2000 09 01
Ian Watson 2000 09 01
KimberlyWilliams 2000 09 01
Kristin Wilson 2000 09 01
Kirby Wilton-Duffy 200011 29
4. Thatthe resignation for retirement forthe following teachersbeacceptedunder
the mutual consent clause,effective date as Indicated
Name Retirement Date
HaineAskey 20001231 ^
CherieFekete 2001 01 31
Margaret Mathyssen 2000 04 30
Paul Maurice 2000 09 30
Carole Youngash 2000 10 31
5.That the resignation to retirement for Graham Brown,Principal,be accepted
under the mutual consent clause,effective 2000 June 30.
6. Thatthe resignation of Mark Wisternoff,Vice-Principal,beacceptedunderthe
mutual consent clause,effective 2000 July 15.
7. Thatthe 2000-01 balancedbudgetofrevenues andexpendituresbe approved
at $531,824,366.
8. That $1,568,207 be transferred from the non-classroom envelope to the
classroom instruction envelope for the 2000-01 budget year.
2000 Mav23...226
9. That $1,000,000 be transferred to the reservefor working funds to provide
coverage for Worl<place Safety insurance.
10.ThattheBoardtransfer$9,227,576tothe Pupil Accommodation Resen/e Fund
forthe school renewal fundingas required under Regulation No.446/98.
11.That the following positions be added to the budget: 2.0 FTE school
administrationsecretarial support,3.0 FTEclerical supportinHuman Resources
and Payroll,1.0 FTE Facility Services accountability framework issues.
12.Thatthe following positionsbeaddedtothe ProgramServicesstaffcomplement
to providean increased levelof student support:
•Coordinators and Consultants 10.5 FTE
•Attendance Services 3.2 FTE
•Computer Technicians 6.0 FTE
• Other Para-professionals 1.1 FTE
13. That the following positions be added to the budget to meet student needs
subjecttothe Board receiving approvalfor ISA 2 and ISA 3 claimsat the level
used inthe Special Education funding envelope projections:
•Teacher Assistants 20.0 FTE
•Psychological Sen/ices 2.7 FTE
•Speech and Language Services 4.4 FTE
•Social Services 7.5 FTE
P.JAFFE
Chairperson
The reportisreceivedand recommendations 1,2,3,4,5,6,8,9,10*.11,12 and 13 are
adopted on motionof Stewart and Peters.
Recommendation 7 Is adopted on a poll vote as follows:
YES Sutherland,Smith, Brock,Jaffe,Stewart,Vaughan,Peters,Schuyler,Hart,
Bennett
NO Nurse
MOTION •NOTICE OF WHICH HAS BEEN GIVEN
63-A.None at this time
2000 May 23...227
ADDITIONAL BUSINESS
64>A.Ontario Public School Boards'Association -Update
Trustees are reminded that the OPSBA 12th Annual General Meeting &
Programis scheduled for2000 June 15 -18 atthe Hilton London/Convention
Centre.
The report Is received on motionof Brockand Nurse.
Amotion b/Nurse and Brockthat the letter by Liz Sandals,President ofthe Ontario
Public School Boards' Association, regarding Bill 74,addressed to the Citizens of
.Ontario,be widely distributed to all school board employees,parent,councils
/associations,and other community members,and confirmthat the local media have
received this letterfor publication, Is adopted on a pollvote as follovifs:
YES; Nurse, Brock,Jaffe,Stewart,Peters,Schuyler, Hart, Bennett,Sutherland,
Smith
NO:Vaughan
COMMUNICATIONS
65-A.None at this time
ADJOURNMENT
The meeting adjourns at 11:35 p.m. on motion of Stewart and Vaughan.
CONFIRMED:
!
2000 May 23...228
Thames Valley District School Board POLICY
Title NON-BOARD FUNDS Policy No.
Department BUSINESS SERVICES Status
Reference(s)•ONTARIO REGULATION 298
SECTION 11
•FUND-RAISING PROJECTS
FOR SCHOOLS POLICY AND
PROCEDURE
•ACCEPTANCE OF GIFTS AND
EQUIPMENT POLICY AND
PROCEDURE
Effective Date 20 09 01
It isthe policy ofthe Board that all employees shall comply with the Procedure for the
administration of Non-Board Funds'.
The Procedure shallensure accountability to the students, parents and community
members,andensure thesafeguardingand internalcontrol of Non-Board Funds. The
Procedure shall also provide consistent accounting practices forschools as well as
supporting thosestaff members involved with Non-Board Funds.
Note:Third party fund-raising through organizations such as School Councils,
Home and School Associations,and other parent organizations, is not
governed bythis Policy andits Procedures.Such groups should review the
Procedure on Third-Party Fund-Raising,section 2.0.
Administered By Business Services Board
Resolution/Date
Date of Last
Amendment
2000 Mav23...229
Thames Valley District School Board POLICY
Title SUPERVISION OF EMPLOYEES Policy No.
Department HUMAN RESOURCE SERVICES Status
Reference(s)Effective Date
It Isthe policy ofthe Board that ongoing supervision be provided for all Its employees
to ensurethattheycan perform their job functions In a competent manner and to
provide opportunities for staff to develop and refine their skills totheir highest potential.
Supervisory staff are responsible for ensuring that all employees are provided with
sufficient training,direction/guidance,supportand regular review of performance to
ensure that they consistency perform their responsibilities In a highly competent
manner.Supervisory staff will provide this ongoing super>nsion in accordance with
existing procedures.
Administered By
Date of Last
Amendment
Human Resource Services Board Resolution
/Date