9/26/2000 - Regular Board MeetingTHAMES VALLEY DISTRICT SCHOOL BOARD
AGENDA FOR REGULAR MEETING,2000 SEPTEMBER 26
The Board meets in regular session on the above date inthe Board Room at the Education Centre,meeting
In Committee ofthe Whole, In camera at 5:00 p.m. on motion of and ,followed by a public
session at 7:00 p.m.
O CANADA -HARRIS HEIGHTS P.S.SPECIAL EVENTS CHOIR -INGERSOLL
CANADIAN FEDERATION OF HOME &SCHOOL ASSOCIATIONS'
Canada's Educator of the Year
ONTARIO LIBRARY ASSOCIATION'S
DIstinquIshed School Administrator for Support of School Libraries
OFFICIAL RECORD
76-A.CONFLICTS OF INTEREST
CONFIRMATION OF MINUTES
77-A.Minutes of the Regular Board meeting,2000 June 27
77-B.Minutes of the Special Board meeting,2000 August 29
REPORTS FROM THE ADMINISTRATION
78-A.Director's Announcements
78-B.Departmental Updates
78>C.Human Resource Services -Summer Approvals
78-D.System-Level Development (Fundralsing)
(referred by Committee ofthe Whole, 2000 September 12)
REPORTS OF COMMITTEES
approve separate
approve separate
receive
receive
receive
verbal
pages 4 •22
pages 23 •24
approve pages 25 -33
79-A.
79-B.
79-C.
Development (Fundralsing)Advisory Committee,2000 September approve pages 34 • 35
18
Special Education Advisory Committee,2000 August 22
Special Education Advisory Committee,2000 September 12
approve pages 36 •37
approve pages 48 - 40
79-D.Committee of the Whole,.2000 September 12 approve pages 41-57
79-E.Committee of the Whole,2000 September 26 approve verbal
MOTIONS -NOTICE OF WHICH HAS BEEN GIVEN
80-A.None at this time.
ADDITIONAL BUSINESS
81-A.Change of Regular Board iVieeting Date approve page 58
81-B.Ontario Public School Boards'Association •Update receive verbal
COMMUNICATIONS
82-A.None at this time.
NOTICE OF IWOTIONS
QUESTIONS BY MEMBERS
GOOD NEWS ITEMS -"Did you know..."
ADJOURNMENT
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING,2000 SEPTEMBER 26
The Board meets in regularsession on the above date inthe Board Room at the
Education Centre,meeting in Committee of the Whole, in camera at 5:00 p.m. on
motion ofVaughanand Sutherland,followed bya public session at 7:15 p.m. The
following are in attendance:
D.Stewart.Chairperson J.Bennett C.Nurse (+5.48 -9:40)
R.Vaughan J.Hunter (+5:10)W.Brock
P.Schuyler (-9:15)A.Sutherland J.Townshend
G.Hart P.Smith P.Doelman (+7:00 -9:15)
also:
J. Laughlin
R. Murray K.Aspden
P.Askey G.Treble P.Blain
P.Gryseels L.Peck S.Campbell
B. Bryce
J.McKenzie T.Dixon
B.Greene K.Bushell D.Jewell
C. Murphy J.Neville C.Hannah
M.Sereda G.Osinski S.Christie
G.Jazey S.Galati A.Hogg
J.Thorpe R.Princis W.Scott
P.Mennill D.Williams
L.Robertson J.Claris
Regrets:P.Jaffe,S.Peters
HARRIS HEIGHTS P.S.,SPECIAL EVENTS CHOIR -INGERSOLL
The appreciation ofthe Boardis extended tothe Special Events Choirof Harris Heights
P.S.,Ingersoll,and conductor PatriciaHarrison,forleadinginthe singingofO Canada
and bringing musical presentations.
ONTARIO LIBRARY ASSOCIATION
Distinguished School Administrator for Support of School Libraries
Congratulations are extended to Karen Wilkinson, Principal,Central Secondary School
who is the Ontario Library Association's winner of the Distinguished School
Administrator's Award for 2000.Karen is recognized for demonstrating consistently
strong leadership inthe support and promotion of effective school libraryinformation
centre programs.
CANADIAN FEDERATION OF HOME &SCHOOL ASSOCIATIONS
Canada's Educator of the Year
Congratulations are extended to Peter Askey, Executive Superintendent,Program
Sen^ices,who is the Canadian Federation of Home and School Associations'winner
of the Educator of the Year Award.Peter is recognized for his advocacy for students
throughout his 34-year career in education.
2000 September 26 ...309
OFFICIAL RECORD
We regret to record thedeathoffive students:Barry Gray,a 15-year old student at
Thames Secondary School,London,on 2000 June 27;Matthew Wild,an 18-year old
studentat Glendale High School,Tillsonburg,on2000July 18;Jason Cromwell,a 5-
yearold student atEastOxford/Sweaburg Public School,Woodstock,on2000August
17;Martijn Backx,a 15-year old student at Strathroy District Collegiate Institute,
Strathroy,on 2000 August 30; and Steven Petkau,a 6-yearoldstudent at Forest
Park/Mary Bucke Public School,St.Thomas,on2000September 16.
We also regret to record the death of a staff member:Diane Peacock,Printing
Sen/ices,on 2000 September 02.
78-A.No conflicts of interest are declared.
CONFIRMATION OF MINUTES
79-A.The minutes ofthe Regular Board meeting,2000 June27are approved on
motion of Smith and Townshend.
79»B.The minutes ofthe Special Board meeting,2000 August 29are approved as
amended,on motion of Vaughan and Townshend.RegretsbyR.Vaughan
Is to be added to the Attendance section.
REPORTS FROM THE ADMINISTRATION
80>A.Director's Announcements
None at this time.
80-B.Departmental Updates
The Administration present departmental updatesonthe following issues:
Business Services
- StrathroyS.S.Multi-Use projectmeetings continue;
-Meetings continue with the City of London re;jointuse of facilities;
- Customer Support Centre at Facility Sen^ices;
-Superintendent attends Comunity meetingsre:schoolrenovationsetc.
-Funding strategies for Student Accommodation/Planning developing;
- BAS Rnancial System being updated;
-Annual financial statement auditprocess - routinesbeing finalized;
2000 September 26 ...310
-Non-Board Funds procedures -inservice
- CUPE payrolls converted to IPPS;
- Various payroll processes being reviewed and improved;
-1999-2000 School Renewal Projects - 260 approved;
-Woodstock &St.Thomas restructuring projects completed;
- Oxbow,Roosevelt,Masonville projects -status report;
-Status report on various maintenance projects;
-Portables - 24 relocated;
-Custodial staff restructuring continues;
- Training programs developed in custodial area;
-Waste/Recycling program being developed;
- FacilityInformation Management System implementation
-Supply Management sen/ices update;
-Transportation sen/ices update.
Director's Services
- Director attending Community of Schools meetings;
- Director appointed to Board of Directors,Memorial Boys'and Girls' Club;
-Various events attended by the Director detailed;
-Records and artifacts from the former Boards sorted and inventoried;
-Rental Agreements for use of Education Centre for Middlesex London
Health Unit's Influenza Vaccination Clinics,and 2001 Canada Summer
Games Volunteer meetings;
-Executive Secretary's office working at less than full complement;
-Recognition Reception for25 Year's Service scheduled,2000 October 17;
-Public Affairs/Community Relations -several publications underway;
- Various Staff Development initiatives currently being conducted;
Human Resource Services
-School Council Handbook distributed;
-School Council conference is planned for 2000 October 12;
- Draft Harassment Policy is at the consultation stage;
- CUPE and AAPSP benefit re-enrolment process undenvay;
-Occasional Teachers update provided;
-Teacher Staffing/Recruitment statistics provided;
-Employee Assistance Program:new provider is WestBridge Association.
Operations Services
-Attainment of the Vision departmental goals outlined;
-Elementary and Secondary enrolment projections;
-Designs for various major projects developed;
-Trillium implementation for the elementary panel is on target;
2000 September 26 ...311
-Trillium implementation forsecondary panel;concerns being Investigated;
- NewAdministratorworkshops scheduledbetweenSeptember-December;
"-Major planning report being prepared forsubmission to the Ministry;
-EQAP resultsto be evaluatedbyResearch and Assessment Services;
- Research and Assessment providing support forvarious initiatives.
Program Services
- AttainmentofOur Vision department initiatives outlined;
- Partnershipsfor Excellence:planforsupplementaryfunding prepared:
- Students and Teachers now working with the NewGrade 10 Curriculum;
-Teacher Advisershave been assigned to allGrades 7-12 students;
-Provincial Grade 10 Reading/Writing Testtobeheld2000October 11-12;
-Provincial Grade9 Provincial Math Testscheduledfor 2001 January;
- Special EducationHandbookforSchool Staffdeveloped;
-During school renovations,various equipment relocated for protection;
- 50new file servers installed andupgradescompletedduring the summer;
- Aweb-based registration program developed for October 27 PD Day;
- Science&Technology sessions in partnership with secondaryscience
teachers and UWO science professorsorganized;
-Enwronmental Education &Management policy:Implementation started;
-Balanced Literacy continues tobe major focus ofthe Language Portfolio.
The reports are received on motion of Brock and Hunter.
80>C.Human Resource Services -Summer Approvais
In accordance with Board direction,1999 May 25,item 64-D,the Chairperson
approved the following resignations/retirementforthe teachers listedbelow,
under the mutual consent clause,effective on the date indicated:
Resignations Resignation Date
Nima Basharat (S.S.)2000 August 31
Ronnalee BogartTerry(S.S.)2000 June 30
Marian Brown (P.S.)2000 August 31
Monlque Castonguay (P.S.)2000 August 31
Lisa Drekic (S.S.)2000 August 31
Aida Gatfield (P.S.)2000 August 31
Cynthia Halonen (S.S.)2000 August 31
Margaret Jane Hnatyk (P.S.)2000 August 31
Shannon Jensen (S.S.)2000August31
Bevan Keating (P.S.)2000 August 31
Don Lewis (S.S.)2000 August 31
Dave Miller (P.S.)2000August31
2000 September 26 ...312
Resignations Resignation Date
Sandra Mills (P.S.)2000 August 31
Michelle Moo (P.S.)2000 August 31'
Bernadette Palmer (P.S.)
2000 August 31
Angela Papasideris-Efstratudakis (P.S.)2000 August 31
Stephan Pelland (S.S.)2000 August 31
Renate Prikopa (P.S.)2000 August 31
Sheryl Robbins-Miyashita (P.S.)2000 August 31
Annette Robinson (S.S.)2000 August 31
Margaret Shannon(P.S.)2000 August 31
Cindy Stewart (P.S.)2000 August 31
Ann Stockford (S.S.)2000 August 31
Laurie Vanden Elzen (P.S.)2000 August 31
Annette Vandendriessche (P.S.)2000 August 31
Emer Wheeler (S.S.)2000 August 30
Retirement Retirement Date
Ellen Bratton (S.S.)2000 August 31
Louise Gill (S.S.)2000 December 31
Reba Normile (P.S.)
2000 August 31
The report is received on motion of Brockand Smith.
80>D.System-Level Development (Fundraising)
T?ie purpose of establishing a System-Level Development effort is to
enhance educational opportunities for all students inourdistrictnowand well
into the future . Itwillprovide a "formal vehicle" with a clear "rationale for
giving"thatcomplementsschool-based fundraising etfoi^s and encourages
all supporters ofpublic education to become involved and contribute support
to education In our communities.
Alternative resource development continues to be a rapidly emerging issue
in education funding as we face the challenge to address rising public
expectations and continuing fiscal challenges.
School-level fundraising has been inplace inthe elementary and secondary
sector for many years.However, recently,some boards have begun to look
at system-level fundraising initiatives that would benefit all students in a
particular district. At Thames Valley,these issues have come up for
discussion through the AdHoc Committee on Education Partnerships (begun
1998 November 30;ended 1999 November 09).
2000 September 26 ...313
Creating andoperating a foundation isoneapproach being used Increasingly
to find new and different sourcesof revenue for public school systems and
their students.(A foundation is understood tobea separate legal entity with
its own charitablestatus;examples would Include the Middlesex Foundation
initiated by the predecessor Middlesex Board and the Monsignor Feeney
Foundation affiliated with the London District Catholic School Board.)
Although a number of school boards across Canada have established a
foundation,the concept is still relatively newfor school systems. Theredoes
not appeartobea model thatcanbe emulated by all school boards.Every
foundation appearstobe unique and reflective oftheneeds ofa particular
school board and its community.
At a Board meeting on 2000 January 25,Trustees granted approval to
administration to pursue a system level fundraising (development)effort and
to establish an Advisory Committee to lend supportto this effort.Since
receiving approval,considerable research has been conducted and broad
Input received through the Public Affairs and-Community Relations
department in Director's Services.The Development Advisory Committee
has been an invaluable resource to this effort.
Background Research/Consultation
In order to help determine which approach to system-level development
makesthe most sense forThames Valley,the Director's Servicesarea has
coordinated a research and consultation effort involving otherboards,as well
as internaland externalstakeholders. Some ofthe workthat has been done
Includes:
-Surveying school districts in Ontario and other jurisdictions in North
America concerning theirsystem-level development activities andwhat
modelstheywere following;Key findings included:~
-No single development model predominates inschool districts.In
some cases,the activity took place through a management unit;In
other Instances,through a stand-alone foundation closely affiliated
with a District.In the U.S.,wheredistricts are often quite small,there
werenumerousexamplesofa stand-alone foundation representing
the interests of numerous districts.Whatever is inplace,tends to
reflecta district'sparticular needs and circumstances ofthe Board.
- School district development effortsare much smaller in scale than
whatIs found In the university or hospital sector.In mostcases,
these duties are handled as partofsomeone's overall responsibilities
orbyonestaffperson with perhaps clerical support.Most districts
tookthe approach thatthere had tobe clear evidence ofsubstantial
fundraising potential beforestaffing wasenhanced.While therewere
some foundations with significant staff complements,these were
foundations that represented the interests of numerous districts.
2000 September 26 ...314
- Revenue generation is not the sole reason for establishing
foundations. Inmany jurisdictions,the Foundationisrecognizedfor
the rolein building support and commitmentto publiceducation.
Review of development (fundralslng)models in other not-for-profit
sectors:Keyfindings included:
-Evidence that in any given sector,development efforts took place
through management units (eg. a development office)or through a
stand-alone,but closely-affiliated foundation.
-The decision to have fundraising take place through a separate
foundation is often Influenced by considerations of:past practice;
concerns over keeping funds raised distinct from operating
revenues;ability to demonstrate accountability;perceived
promotional opportunities; opportunities to engage high-level
volunteers and community leaders;fears that monies brought in
through fundraising have to be kept out of reach of government
hands.Yet organizations where fundraising taking place through a
management unit also felt they had addressed these concerns.
- Whether the fundraising took place through a management unitor a
foundation, the fundraising priorities were established by the
organization on who's behalf fundraising was being conducted.
-Development staff complements were increased cautiously.The
general rule of thumb is that in an established development office
each staff member (whether professional orclerical)should translate
into about $500 000 in additional fundraising potential.
Sun/eys of various Internal and external groups to determine what
needs should be supported through system-level development and what
issues need to be addressed for such an effort to succeed;Groups
sun/eyed included principals, school councils, home and school
associations,local service clubs,local businesses.Key findings
included:
- Most respondents In all groups surveyed understand the need for
schools and school boards to do more fundraising.
-Concerns that parent group respondents have regarding system
fundraising include: that these efforts would interfere with local
school fundraising;that system fundraising would absolve the
government from its funding responsibilities; that monies raised
through system fundraising would go to cover Board administration
rather than support schools and students.
2000 September 26 ...315
- Respondents inallgroups identified a widerangeofneeds towards
whichsystem fundraisingshould be directed.
The Development (Fundraising)Advisory Committee
The Advisory Committee held its first meeting on 2000 March 08. Board
Chairperson Peter Jaffe served as Chair;Trustee John Townshend was also
a member.Othermembers includedprincipalsand otherschoolstaff,central
administration,as wellas representatives from school councils, home and
school associations,local communities and business.The locals for OSSTF
and the ETFOwere each invitedto appoint members to the Committeebut
chosetosend participants with "observer"status.During thecourseofsix
meetings,the Committee lent significant supporttoward:
-Assessing the viability ofa system-level development effort and how this
wouldcomplement school activity;
-Identifying the most appropriate vehicle -management unit,foundation
or combination thereof for such an effort;
-Identifying issues and challenges;
-Developing a legitimate case forsupport.
This work wasdone in conjunction with the guidelines recommended bythe
Ad Hoc Committee on Educational Partnerships in its report of 1999
November 23.
Issues Addressed
During the course of their meeting,committee members Identified and
addressed various Issues and concerns relating to a system-level
development effort.These included:
-That a system effort would fundralse for Items tRat were clearly a
provincial responsibility,therebyabsolving the government offunding the
system adequately:Committee members felt strongly that any funds
generated in this way should not be used to cover items that were either
a provincial responsibility or were supported by local school fundraising
efforts. There was also strong agreement that the Board needed to
continue,as required,its advocacy around provincial funding issues.
Several members expressed frustration that the Board was even
considering system fundraising asa way ofgenerating support.Yet most
recognized itas an approach that,in the interestsofstudents, couldnot
be ignored.
-That It would interfere with local school fundraising efforts:Committee
members stressed that there needed to be a clear distinction between
what system fundraising and school-level fundraising where looking to
achieve.They also feltItwas important to articulate howthese efforts
would work In conjunction with each other.
2000 September 26 ...316
/'"
- ThattheBoardis moving tocentralizeail school-level fundraising,with the
end result that local initiative and loyalty would be lost: Committee
members stressed that any system-level development effort has to
recognizethat,formostpeople,the first loyalty istothe school andthat
system fundraising mustbe done In a way that complements school-
based efforts. They stressed the Importanceofongoingcommunication
in helping people understand howa system effort would complement
school-level activities.
- Thatschoolsystems are already becoming too commercial and that the
corporate sponsorship and other revenue-generation opportunities
inherentina development effortwouldresultinthe Boardcompromising
its responsibilities tostudents:While mostmembers recognized theneed
to address continuingfiscalchallenges, theycautioned that any revenue-
generationapproaches usedshouldbeconsistent with the vision,mission
and beliefs ofthe Thames ValleyDistrictSchool Board.
Identifying the Most Appropriate Vehicle
One ofthe keyconsiderations forthe Development Advisory Committeewas
identifying the most appropriatevehiclethrough which asystem development
activity should take place. The Committee's recommendation is that a
foundation, rather than a management unit,would represent the most
appropriatevehicle. The Foundation would represent a distinctcorporate
entity with itsown distinct board;however,as isthe case with foundations at
many otfierschool districts (andinothersectors),the Foundation would be
strongly affiliated with theschoolboard.While the Foundation would haveits
ongoing core mandateaboutwhattypeofneeds itfundraises for,itwill bethe
responsibility of the school board to identify the specific programs and
initiatives to be supported. The school board would^also provide staff
support,facilities and resources forthe Foundation.
The Committee's recommendation to establish a Foundation is fully
supported by Executive Council.Rationale in support of establishing a
Foundation includes the following:
- To enhance and enrich the delivery of public education for students
across the system;
- To enhance,supportand complementschoollevelfund-raising activities:
- To provide a proactive approachtomeetneeds ina climateof rising fiscal
pressure;
- To providea clear focus for giving and communityinvolvement:
- To enhance the Board's identityinthe broader community;
- Toattractgrants or matchingfunds forwhichschool boards are Ineligible;
- To manage endowment funds (scholarships/trusts);
- To keep funding sources separate and distinct;
- Toprovidean effective wayofdealingwith the legalandtax implications
of donations;and
- To ensure appropriate and comprehensive stewardship foralldonations.
2000 September 26 ...317
The Committee believes a foundation could successfully leverage the
connection,the loyalty andthe affiliation thatpeoplefeeltotheirlocalschool,
andto build onthatinawaythatenhances opportunities forstudentsacross
the system.Most important,the Foundation would complement and build
upon present local and central fund-raising efforts insupportofa caring and
learning community.
In launching a system-level development effort,it is absolutely essential to
establishthatthe community involved would supportsucha direction.Results
from thesurveys thatwere completed byparents,businesses and community
organizations clearly identified a number of varying Issues and concerns,
including concern that a foundation would fundraise for what should be
coveredbythe province or byschool fundraising.Administration and the
DevelopmentAdvisoryCommittee are mindful thatthe Foundation forTVDSB
took great care in addressing these concerns by defining the funding
priorities (needs) ina way thatthey would not infringe on what should be
covered bythe province or for what schools were fund-raising.Guiding
principles were also established to ensure the Foundation's proposed
direction would be well supportedbyourschoolsand communities.
Thames Valley Education Foundation -Organization and Operational
Considerations
The proposed Thames Valley Education Foundation would bea non-profit,
charitable foundation established tosupport andenhancethequality ofpublic
education In the communities servedbythe Thames Valley District School
Board.The Foundation's purpose will beto raise monies that complement,
notreplace,government money.The Foundation's focus will be system-wide,
anditwill supportthe excellent fund-raising efforts taking placeattheschool
level.Itwould complement school-based efforts in atleastthree ways:
- By cultivating distincttypes ofdonors:While schools would concentrate
ontheirparentbase and local community,a system effort would have
the potential to focus on corporate giving and major planned giving;
- Byraisingfunds to meet system needs:School efforts would assist In
meeting locally identified priorities,while system fund-raising would,for
themostpart,beusedtomeetstudentneeds Identified atasystem level;
- By providing fund-raising expertise to localschool efforts.
While a separate corporate entity with its own Board of Directors,the
Foundation will be closely affiliated with the Thames Valley District School
Board.The Foundation's purpose will be tied directly tothe Board through its
objects of incorporation,which would require that funds received and
maintainedbythe Foundationare to be used forthe benefitofthe Thames
Valley District School Board.Foundation Board membership would have
representation from across the District and would Include Trustee
representation.These Board members will be active citizens within the
District that are devoted to supporting and enhancing the quality of public
education.
2000 September 26 ...318
The Foundation and its development efforts will be consistent with the
Board's missionand visionof"acaring learning community".Also,consistent
withpractices inotherschool districtfoundations,the Thames ValleyDistrict
School Board would provide staff support, facilities and resources to the
Foundation.The Foundation will be administered under the Director's
Sen/ices branch with staff support from Public Affairs and Community
Relations. Financial support will also be required from Business Services'
Finance Sen/ices department.An organizational overview was provided to
show the connections that would exist between the school board and the
Foundation.
Whilethe Case Statement,will identifythe Foundation's ongoing general
funding priorities,the school board will identifythe specific Initiatives and
programs for which the Foundation will seek support. A chart outlines a
proposed cyclefor identifying specific Foundationfunding priorities.
Identifying the Foundation's Funding Priorities
Inorder to identifythe prioritiesor needs that the Foundation would support,
the Development Advisory Committee established a sub-committee which
includedBoardChair Peter Jaffe,representatives frombothfederation locals,
and from school councils. In identifyingthe funding prioritiesthat would be
part of the Foundation's core "case statement",the subcommittee was
mindful that the Foundation not fundraise for items that should be covered
eitherby provincial fundingorby school-level fund raising.The sub-committee
was unanimous in endorsing five ongoing funding priorities for the
Foundation.The proposed Foundation would adhere to and be guided inits
activities by these priorities.These priorities are endorsed by the
Development AdvisoryCommittee and byAdministration.They include:
-Initiatives tosupportparentand community Involveme'ht and participation
in the educational process;
-Promotion of safe schools;
- Citizenship and leadership development forall students;
Enhanced learning opportunities for students in the arts, health and
fitness activities,environmental programs;
-Intervention activities in response to child poverty.In collaboration with
community partners.
While these prioritieswould form part ofthe Foundation's "case statement"
which outlines its raison d'etre and which will provide the framework for
developing all associated communications pieces.A "case statement"
document has been developed and endorsed by the Development Advisory
Committee.
In addition to the above five prioritiesthe Administration proposed a sixth
priority:
- Recognition of excellence in learning and teaching.
2000 September 26 ...319
While the funding priorities identify the types ofprograms and initiatives that
the Foundation will support,theschool board will alsobe required to identify
the specificprograms and priorities.
Next Steps
Upon approval bythe Board,the Administration will proceedwith addressing
all pertinent Issues regarding the establishment ofa foundation,e.g.legal,
governance,bylaws, incorporation etc.
Initially theFoundation'scosts will come from within the existing PublicAffairs
and Community Relations (Director's Services) budget. As the initiative
builds,the Board will beaskedto approve additional staff complement and
resources. The Foundation is expected to be fully self-sustaining within
5-7 years.
The foiiowlng isthe Case Statement referred to in recommendation 2 below.
Thames Valley EducationFoundation (provisional name)
CASE STATEMENT
"Committed to supporting and enhancing the quality of public
educationinthe communities served by theThames ValleyDistrict
School Board"
Mission Statement:TheFoundationhas been establishedto supportandenhance the
qualityofpubliceducationinthecommunitiesserved bythe Thames Valley District
SchoolBoard.We believethat public education holds the keyto the future ofour
community.
The Thames Valley Education Foundation Isa registered charitable organization affiliated
with theThames Valley District School Board.The Foundation wasestablished in January,
2001,to support andenhancethe quality of public education in all areas servedbythe
Thames Valley District School Board.Investigation ofnew and innovative ways to raise
funds produced theideaof forming a charitable organization closely linked tothe District
School Board.The Foundation accepts donations from individuals,corporations and
organizations interested In furthering the excellence In public education.It Is governed by
an independent Board ofDirectors with representatives from ourcommunity.
The Foundation performs a wide variety of functions including:promoting parent and
community support for public education;raising funds;seeking grants from government,
private foundations and corporate sponsorships:and increasing therangeof educational
opportunities available to students.These efforts wiii enable the Foundation to assist the
scliool Board in itsquest for the best possible educational experiences for more than
90,000 students.
2000 September 26 ...320
Guiding Principals
Directlybenefits students
Promotes equity across tfie school district
Promotes the advancement of public education across theThames Valley District
School Board
Strivesto address priority system needs as identified bythe Thames Valley District
School Board
Encourages partnerships with Thames Valley District School Board stakeholders and
community members
Provides funding to complement local and provincialfunding.
Objectives
To maximize resources for students
To support and enhance public education
-•To promote public awarenessof community responsibility for public education
To seek additional resources and funding
To promote innovative educational partnerships
To facilitate and coordinate activities among businesses,education, community
organizations and governmentto'promote quality public educationinthe Middlesex,
London, Oxfordand ElginRegional Municipalities
To provide accountability forresources committed through the Foundation
Togivesupporttothe Thames Valley District SchoolBoard which will enhance the
qualityand equity in public education
Funding Priorities
The funding priorities listed below for the Foundation wereselected through discussions
with parents,staff,businessand community partnersto assess the fundamental needs of
publicly-funded education and to determine the most promising opportunities for
cooperative efforts.The sixspecific areas in which weare working togethertoenhance
educational opportunities for students are:--
Initiatives to support parent and community involvement and participation in the
education process;
Promotion of safe schools;
Citizenship and leadership development for all students;
Enhanced learningopportunitiesfor students inthe arts, health and fitness activities,
environmental programs;
Intervention activitiesin response to child poverty,Incollaborationwithcommunity
partners;
Recognition of excellence Inlearning and teaching.
The Foundation's focus is system-wide, and will complement the excellent fundraising
efforts beingdone at the school level.The Foundation will continueto encourage and
administerdonationsdirected tospecificschools. Itwill assist schools withtheir individual
fundraising campaignsandofferstaxreceiptsfordonationsreceived.The Foundation will
not raise funds foritems that are the responsibility ofthe school board or the legislative
responsibilities ofthe province such as textbooks,suppliesorequipment,capital projects,
or core services.
2000 September 26 ...321
Our goal is to have the best possible education system for all studentsi
Schools within theThames Valley District School Board havea long-standing reputation
for excellence.Thisexcellence In public education has formed the cornerstoneforthe
quality oflife inourcommunity -It deservestobe maintained and heightened intheyears
to come.
Basedon the Thames Valley District School Board commitment and responsibility to
education excellence,we believe that there will always be room for improvement.
However,we believethat the public school system cannot improve by itself and that it
needs commitment,expertise,time and financial support from all segments of the
community.
We do need your helpl Wedepend solely upon donations from interested individuals,
businesses,and foundations to enable usto work for public school children.Asa public,
non-profit Foundation with charitablestatus, all gifts are completely tax deductible.Your
support is alwayswelcome and appreciated.
Worldngtogether,showing young people wecare, allfacets ofcommunity
can help develop future generations well prepared and motivated for the
challenges to come.
Recommendations:
1. That the Board endorse the establishment of a foundation as the
vehiclefora system-level developmenteffort In supportofstudents of
the Thames Valley District School Board (with staffsupport forthe
Foundation tobe coordinated through the Director's Servicesarea).
2. That the Board endorse the Case Statement approved by the
Development Advisory Committee as the basis for the case for
support uponwhichthe Foundation will develop its appeals todonors.
3.That the Board refer to the Chair's Committee for a recommendation
concerning a process and subcommittee for selection of the initial
Foundation Board.
The report is received andthe recommendations areadoptedon motion ofTownshend
and Brock.
2000 September 26 ...322
REPORTS OF COMMIITEES
81-A.Development(Fundraising)AdvisoryCommittee 2000 September 18
8:30 a.m.-9:40 a.m.
Members
P.Jaffe,Chairperson
J.Townshend
P.Everest
J.McKenzie
L.Stevenson
R.Princis
S.Galati
A.Stephenson
M.Norman
B.Miskiman
D.Duckworth
D.Mcllmoyle
Administration and Others
J.Laughlin
P.Hearse
8.Peters
N.McCracken
D.Williams
W.Scott
Absent:T. van Rees,D.Shippey
Reports:
1.No conflicts of interest were declared.
2.Chairperson Peter Jaffe advised that a comprehensive report on System-
Level Development (Fundraising)was received at the Committee ofthe
Whole meeting held on 2000 September 12.The Administrationwas
directed to obtain advice related to legal issues and to communicate its
findings to the Board at its meeting on 2000 September 26, when the
report and recommendations will be deliberated.
3. Dave Williams,Solicitor, Harrison Pensa,provided a preliminary legal
perspective pertaining to the proposed Thames Valley Education
Foundation.
It has been recommended that a Foundation proceed on the basis ofan
incorporated structure with lega!status separate and distinct from the
Board. As a separate legal entity,the corporate Foundation is managed
by its directors who have the power to make decisions on its behalf. A
corporate structure also provides limited liability to the directors and
officers of the Foundation.
With respect totheissue ofthe controlbythe Boardoverthe Foundation,
clearly the Foundation can be tied directly to the Board through the
objects ofthe Foundation. Thiswouldprovideclear directionthat funds
received and maintained bythe Foundation must be used forthe benefit
of the Board.
2000 September 26 ...323
Dave Williams reported that Pensa Harrison received a letter on 2000
August 29 fromthe EducationImprovementCommission (EIC)regarding
districtschool boards and not-for-profit organizations. It stated that the
Commission's focus Is not on charitable organizations such as
Foundations which operate in affiliation withdistrict school boards and
are subject to stringent reporting requirements with the common goal
being accountability butrather not-for-profit non-charitableorganizations.
Itsuggested that the Ministry should consider development strategies to
make information about charitable foundations more accessible to the
public.
A question and answer period was held.
Clarification was requested regardingthe intentofusingthe Middlesex
County Foundation for Excellence as a vehicle for the proposed
Foundation.The Solicitor advised that this optioncould prove highly
problematic with RevenueCanada legalities andthat establishing a new
Foundation with specific language that incorporates the Middlesex
Foundationwas the intentofthe broader objectives.
Itwasnotedthata morecompletereportistobe presented attheregular
Boardmeeting of 2000 September 26.
4. The Committee reviewed the System-level Development (Fundraising)
Report and suggested amendments to the two draft charts entitled: An
Organizational Overview and Identifying/Supporting Foundation Funding
Priorities:AnAnnual Cycle.
It was reported that the Committee's recommendation to establish a
foundation,the rationale,and the six funding priorities identified as
forming part ofthe "case statemenf were fully supported by Executive
Council.
The Committee, in conclusion, supported the establishment of a
Foundation as the vehicle for a system-level development effort in
support of students and the Case Statement was endorsed.
Recommendation:
1.Thatthe Development (Fundraising)Advisory Committeebe disbanded.
P.JAFFE,
Chairperson
The report is received andthe recommendation is adopted on motion of Townshend
and Sutherland.
2000 September 26 ...324
81-B.Special Education Advisory Committee 2000 August 22
12:00 noon -2:45 p.m.
Members Administration and Others
L.Stevenson, Chairperson B.Hunwitz P. Askey
J.Bennett P.Gallin B.Merifield
C.Nurse L.VInce L.Fraser
A.Morse P. Gillis
C.Hawthorne
Regrets;W.Gowers. E.Hager,J.Williamson,L.Shainline,M.Tucker,N.Gooding,
J.Townshend,J.WorthingtonAbsent:q ^cGahey,R.Teichrob
Reports:
1.No conflicts of interest were declared.
2. Peter Askey,Executive Superintendent of Program Services reported that
Brenda Martin, Learning Supervisor,had returned to work after a lengthy
absence due to illness.Peter informed SEAC of the change in Brenda's
portfolio and her new title of Learning Supervisor • School and Community
Services. Under the new portfolio Counsellingand Attendance Services will
report to Brenda Martinand Psychological Services and Speech and Language
will reportto Bob Merifield under the Special Educationumbrella.
3.Peter Askey, Executive Superintendent of Program Sen/ices reported that
there was no word on approval for ISAfunding at this time. Program Services
has conducted allinterviewsfor new positions but at this pointintime no hiring
has taken place. Nohires will take place until approval offunding has been
received.
4. Bob Merifield,Learning Supervisor-Special Education Programs and Services
reported on the memo to Directors of Education, dated 2000 June 05,from
Norbert Hartmann,Assistant Deputy Minister on Funding Enhancements
announced inthe Ontario Budget on 2000 May 10.Additional SEPPA funds of
$1 million were allocated to the Board.
Itwas reportedthat ProgramServices is working with Kevin Bushell,Manager
ofProjectsand Maintenanceof Facility Services.Facility ServicesIsconducting
an audit of schools needs.
Itwas suggested that SEACbe able tolookatthe completed audit from Facility
Services before it goes forward.
2000 September 26 ...325
5. Peter Askey,Executive Superintendent of Program Services presented an
"early draff report on Partnership for Excellence.A lengthy discussion
followed. Itwas requested that SEAC members see the re-worked document
at the meeting of 2000 September 12,ifitis available.
L.STEVENSON,
Chairperson
The report is received on motion of Bennett and Hunter.
81-C.Special Education Advisory Committee
Members
L.Stevenson,Chairperson
J. Bennett (-2:45)
J.Townshend
C.Nurse
A.Morse
W.Gowers
E.Hager
M.Tucker
N.Gpoding
B.Hurwitz
R.Telchrob
J. Worthington
L.Brown
B.Mates
L.Vince (-2:48)
2000 September 12
12:00 noon-3:01 p.m.
Administration and Others
P. Askey
B.Merifield
R.Gronert
8.Campbell
W.Scott
Regrets:P. Gallln, P.Gillis,C.Hawthorne,L Shainline
Absent:J.Williamson,G.Qahey,
Reports:
1.No conflicts of Interest were declared.
2. The agenda was confirmed.
3. The reportofthe 2000June 06 meetingwas reviewed.
4. Copiesofthe SEAC Handbook preparedby Program Serviceswere distributed
and reviewed.
5. Steve Campbell,Learning Coordinator,provided Information pertaining to a
professional development conference for administrators,elementary and
secondary teachers,entitled.Coaching to Inclusion,to be held on 2000
September 29atthe Stoneridge inn.Members Interested In participating inthe
conference wererequestedto submit their registration applications to Steve
Campbell nolaterthan Thursday,2000 September14.
2000 September 26 ...326
6.Alison Morse, Easter Seals Society, presented a summary and
recommendations of the Committee's goals for 2000/2001 as previously
discussed at the 2000 June 06 meeting. The recommendations were
supported in principle and it wasagreedthata schedule ofdates,times and
locations forsubsequent meetingsbepreparedbyChairpersonStevensonand
Bob Merifield,Program Learning Supervisor,forpresentation atthe meeting of
2000 October 03.
7.Resource materials for the Ontario Association for Families of Children with
Communication Disorders (OAFOCD)were distributed.The Association
provides information,education and support to families of children with
communication disorders,assists families to access speech and language
services, promotesearly identification and intervention and increases public
awareness.
A video presentation was viewed.
8. Bob Merifield,Program Learning Supervisor, advised that the Learning
Disabilities AssociationofOntario (LDAO)isinthe process ofdevelopinga new
definition of learning disabilitiesthat promotes early intervention.
The new draftdefinition was discussed.Individual Associations were requested
todiscuss the projectand tosubmittheir comments/suggestions regardingthe
document to Kate Lloyd,Project Coordinator,LDA,by email at
Qovtoroiect@ldao.on.ca or byfax at (416)929-3905. Itis anticipated that the
outcomes ofthis project will create changes to Ministry regulations that may
have signification implications forBoards ofEducation.
The report was received.
9. Peter Askey,Executive Superintendent,ProgramServices, reportedthat this
year's percentage of ISA claimswas significantly lower than last year due to
many children being moved from the ISA 3 to ISA 2 category and due to
changes inthe auditcriteria. Peter Askeyadvisedthat he will be attendinga
Ministry of Education debriefing sessions during the nexttwoweeks and will
provide an update at the October meeting.
10.A discussion was held regarding the summer program for developmental
students and the rationaleforexpanding the program to include all students
withexceptionalities. Itwas agreed that individual Associations need to meet
with government officials and lobbyfor increased fundingfor summer programs
for all exceptionalities,and that joint partnerships with the Ministry and
community need tobe investigated.Bill Mates,Tillsonburg Community Living
London,advised that grants may be available through the Ministry of
Citizenship,Culture and Recreation.Jill Worthington,VOICE forthe Hearing-
Impaired Children,will follow-up regarding this matter and report backtothe
Committee.
2000 September 26 ...327
11. An update regarding BeliaviourServices and Programs,Steps for Success,
was provided.
Aquestion and answer period followed.
Itwas suggested thatAnnieTims,Resource Teacher •Bridges,be invited tothe
next meetingand to providea presentation ofthe project.
12. Peter Askey, Executive Superintendent, Program Services, advised that
applications forthe appointment ofmembersto SEAC forthe nextthree-year
term of office are to be submitted to Ann Hogg, Executive Secretary of the
Board.Advertisements inviting applications will appear in area newspapers
during October.
13.-Peter Askey provided information regarding Partnerships for Excellence for
Junior Kindergarten to Grade 3 at risk learners.The Ministry of Education
• -announced that $5.5 million has been targeted for the program in Thames
Valiey. Aformal presentation is to be made to the Board during 2000 October
and SEAC was invited to provide input into the process.Copies of the
Partnerships forExcellence document will be includedwiththe October agenda.
14.Peter Askeyprovided information pertainingto the harmonizationofhours of
work for Educational Assistants across the district.
15.Clarification was requested regarding the status of the SEAC Transportation
Sub Committee. Bob Merifield,Program Learning Supervisor,is to meet with
Barrle Woodley, Manager,Transportation Sen/ices,regarding this matter.
16.Information regarding the Gifted Screening Program was rgquested for the
meeting of 2000 October 03.
17. A letter was received from Bob Merifield, Learning Supervisor,Program
Services,to Murray Hamilton, Director,Community Living London,extending
appreciation fromSEACforhosting the 2000 August22 meeting at Community
Living London.
18.The Committee met in Forum.
L.STEVENSON.
Chairperson
The report is received on motion of Bennett and Townshend.
I
2000 September 26 ...328
81- D.Report of the Committee of the Whole 2000 September 12
Members Administration and Others
P.Jaffe,Chairperson {-5:47,+5:55)J. Laughlin
G.Treble
D.Stewart P.Askey J,McKenzie
R.Vaughan P.Gryseels K.Bushell
S.Peters B.Bryce J.Neville
P. Schuyler (-5:05,+5:37)
B.Greene G.Osinski
J.Bennett C. Murphy
D.Duff
J. Hunter (+7:12)
M.Sereda C.Kurucz
A.Sutherland J.Thorpe R.Princes
P.Smith P.Mennill J.Roth
C.Nurse (-8:20)L.Robertson S.Galati
W.Brock J.Empringham S.Christie
J.Townshend R. Murray
A.Hogg
P.Doelman (+7:00) -L.Peck
Absent:G.Hart
Reports:
1. Trustee Schuyler declared a conflict of interest with respect to a Request for
Proposal (item 3 below) and absented himself during discussion of same.
ChairpersonJaffedeclared a conflict ofinterest with respect tonegotiationsand
absented himself during discussion of same.
2. The Committee met in camera from 5:00 p.m. to 6:15 p.m. and discussed
confidential matters.
The Committee met In public session from 7:00 p.m. to 8:30 p.m.
3. ARequest for Proposal (RFP)was issued on 2000 July 31 to provideWaste
disposalforschools within Elgin,Middlesexand Oxfordcounties and a system-
wide Recycling Program. Waste disposalfortheCityofLondon schools will be
continued bythe Cityof Londonthrough theirexistingsen/ice. The RFPwas
issued to8 interested firmsas wellas beingadvertised onthe Board's WebSite
and viathe provincial ElectronicTendering Network.Three proposals were
received.
Thegoalisto provide a recycling programateach ofthe Board's locations.The
implementation ofthe recycleprogram will be performedinconjunctionwith the
newlyappointed Environment Educationand ManagementCoordinator'sduties.
Anadditionalgoal istocontinuesuitable waste pickupat all Board's locations.
An effort to reduce bulk waste by utilizing an effective recycling program Is
desirable.
2000 September 26 ...329
The responsibilities ofthe contract areshared within both Program Services as
well as Facility Services.The Environmental Education and Management
Coordinatorwill develop, inconjunctionwith the successful vendor,an effective
and efficient recycling programat the site levelthat will meet the needs ofthe
Environment Education and Management Program Policy and Procedure.
Facility Services responsibility isto collect,market and dispose ofboth recycling
material as well as bulkwaste.Intandemwe will introducethenew Valley-Wide
Recyclingand Waste program.
(see recommendation 1)
4. The Administration presented a comprehensive report on System-Level
Development (fundraising).Thereport outlined theworkdone bymembersof
the Development Advisory (Fundraising)Committee,in assessingthe viability
ofa system-level development effort and howthis would complementschool
activity;identifying the most appropriate vehicle ••management unit,foundation
orcombination thereoffor suchan effort;identifying issuesand challenges;and
developinga legitimate case forsupport.
The Committee receivedthe reportand directedthe Administration to obtain
advice related to legal issues,and communicate its findings tothe Board atits
meetingon2000 September 26,whenthe reportand recommendations will be
deliberated.
5. TheReportofthe Native Advisory Committee,which meton2000June 13,was
received.
6. The Reportofthe Development (Fundraising)Advisory Committee,which met
on 2000 June 19,was received.
a) The Committeemet on 2000 May08 and June 19.
b) On May 08, as a follow-up to the information-gathering session on
April 03, copies of an assessment of the system-based needs and
school-based needs, were distributed.During the discussion, itwas
requested that the results ofthe Development/Fundralsing Survey be
faxed tothe Members prior tothe June 19 meeting to ensure sufficient
timeis provided for reviewing and prioritizing the sun/ey data and the
school/system based assessment.
c) OnJune 19,Steve Killip,Chief of Research and Assessment Sen/ices,
provided an overhead presentation ofthe results ofthe Development
Fundraising Survey distributed tothe chairs ofschool councils,various
parent organizations,and school principals.Copies ofthe results were
distributed.
2000 September 26 ...330
The survey was constructed to obtain input on system-level initiatives
around development/fundraising.Whilethe intention was to receive one
completed survey from each of the various organizations,in a number of
cases,the survey was copied and distributed to one or more members
ofthe organizations.Giventhis,the response rate cannot be determined,
nor Is it clear how representative the completed responses are of all
parent organizations across the Valley. A total of 350 completed
responses were returned.
Analyses conducted on the elementary versus secondary grouping
revealed very few significant differences intheir responses.Elementary
respondents were more likely to agree that provincial changes have
Increased the need for individual schools to fundraise.Secondary
respondents were more inclined to Indicate that donors would support
fundraising for student scholarships or bursaries and for
literacy/numeracy programs.
In general,the comments communicate some degree of concern about
the Idea of system-level fundraising efforts interfering with the current
responsibilities ofthe Ministry and public taxes.The distribution offunds
for board's personal needs or administration;the level of fundraising
already occurring detracting from individual school Initiatives;and.
donations not benefiting their own schools were also issues.
The Committee reached a consensus that:
-Education has specific needs not funded by the Province;
- Ofthe wide variety of issues identified,some may have more support
than others;
-Caution must be exercised to ensure that local school-level
fundraising Initiatives are not threatened;
-Specific education/program costs cleariy defined as government
responsibilities should not be absolved.
It was emphasized that the responses to the survey indicate the
importance of clearly defined parameters being Identified that create a
comfort level with all the stakeholders.
d) A summary prepared by Operation Sen/ices of the 1999-2000
Gifts/Donations received by schools,was distributed and discussed on
May 08.
2000 September 26 ...331
This summary is a sampling of donations received from individualsand
community organizations and,therefore,does not reflect all of the
fundraising across the District.The importance of follovi/ing correct
procedures and accountabilities virhenadministering non-board funds to
ensure that all tax receipts are issued In compliance with Revenue
Canada Guidelines was emphasized.It was explained that the
procedures are cleariy an onerous responsibility for school staff, who may
not have the expertise to comply with the constantly changing guidelines
and circumstances.
It was requested that the Policy and Procedures on Non-Board Funds,to
be presented forapproval tothe Boardat itsmeeting on 2000 May23, be
made available to Committee Members.
"e) AttheMay08 meeting the Development (Fundraising)Survey, distributed
to Local Business and Local Service Clubs toobtain input,was reviewed.
- Copies of a preliminary response from the Principal's survey.were
distributed.
The response to the question,Would Principals Support System-Level
Efforts?was considered.Itwas suggested that there appears to be
sensitivities and concerns with some'Principals and School Council
members pertaining to a possible system-level initiativeinterferingwith
the fundraising activities presently undenvay in schools.
It was reported that J.Laughlln,Director of Education, distributed a
memorandum to Principals and an attached letter to Chairs of School
Council, Home and School Associations, other Parent Groups,
addressing these concerns and providingfurther clarificationregarding
a system-level development effort. Copies ofthe correspondence were 'i
distributed.
f) The process fordevelopinga legitimatecase forthesupport ofa system-
level fundraising management unit or a Foundation was introduced on
May 08.Copies of information entitled.Guidelines for Judging the
Effectiveness of a Good Case Statement and A Case Statement
Resource were distributed.
The case statement formally presents the rationaleforseeking support.
Adevelopment effortcannot succeed without a clearlyarticulated case
that relates to an organization's fundamental purpose in a way that
stakeholders can embrace.The case statement is a constant reference
to ensure all brochures,grant applications,speeches,solicitationletters,
etc., contain a consistent message.
2000 September 26 ...332
Itwas suggested that Members reviewthe informationprovided before
the June meeting at which time volunteers will be requested to participate
in a Sub Committee to establish funding priorities and assist in
developing the Case Statement.
g)The following issues and challenges were considered:
-Communicating clearly that a centralized management system or
Foundation is not a "Black Hole",requiring more paper work, forms,
and more hurdles,but rather an effortto support and enhance school
fund-raising efforts (non competitive)
- Must clearly define how it benefits children directly
-Answerspecificquestionsthatwil!disburse rumour millsand incorrect
perceptions
- Forming partnerships across the Districtwhileallowingcommunities
to maintain their sense of pride and ownership
-Sustain what has been developed
-Clearly identify the appropriateness of any Administration
fees/percentages
- Be viewed as supporting the system as a whole
'Need consistency and clarity in application of policy and procedures
-Develop an understanding of the direction -development (friend
raising)
- Meaning ofwords (e.g. Fundraising) not alway clearly understood
- Implication of duplication
- Extra-curricular programs at Secondary Schools In reaction to
Provincial direction if mandated,how will these activities be funded?
- Clarity regarding a Centralized Management System or a Foundation.
It was requested that clarification be provided for the June meeting
regarding the fundamental differences between the types of Foundations
and Development Offices pertaining to Fundraising activities.
h) On June 19,clarificationwas provided regarding the development of a
vehicle for a Foundation or Development Office.
The specific purpose of a Foundation or a Development Office Is to
function at arms length while attracting the support of donors.If a
Foundation is supported,itwouldbe strongly affiliatedwiththe Board. To
ensure this function is accomplished,the rationale must answer the
questions:What is a legitimate need?What does a system level
fundraising vehicle look like?
2000 September 26 ...333
ASub Committee consisting ofLinda Stevenson,Peter Everest,Marilyn
Norman,Sharon Peters,Nancy McCracken, Paul Hearst, Sam Galatiand
Rena Princis was established to develop a Case Statement for the
support ofa system-level fundraising management unitor a Foundation.
The Sub Committee will meet during the summer months to incorporate
the sun/ey results,clarifykey parameters to support the Case Statement,
identifythe fundingpriorities,and present its findings tothe Administration
in order for the Administration to prepare a report for the Board.
i) On May 08 it was requested that Paul Hearse,Supervisor, Financial
Services,and Rena Princis, Public Affairs/Community Relations provide
a report regarding the significant dollars donated to Student Awards,
Scholarships,and Bursaries,being received by the Board (e.g.%
memorials,insurance policies,shares,etc.).
On June 19,an update regarding Student Awards,Scholarships,
Bursaries and the Non-Board Funds Policy was presented and
discussed.It was noted that inservice sessions are being prepared for
the schools for presentation during late summer and early fall.
j) A Statement of Continuity for Scholarship Trust Funds as at 1999
August 31 was reviewed.
k) Information from the Provincial office of the Elementary Teachers'
Federation of Ontario (ETFO)was distributed on June 19.
ETFO highlights itsposition on recent financial cutbacks to public schools
in Ontario which has resulted in a climate whereby the business sector
requests exclusive contracts fortheir products inschools.^
It was suggested that the information contained in this document will
assist in the development of a Case Statement that ensures stringent
guidelines are contained within the purpose/rationale and mission
statement.
I)The next meeting of the Committee is scheduled for September18 at
8:30 a.m.
7. The Report ofthe PolicyWorking Committee,which met on 2000 June 06,was
received.
a) The draft policy.Political Activity on Board Property,presented to the
Committee on June 06,was brought fonvard for further consideration.In
response tothe Committee's request that the Administration seek further
information from the City Clerk's Office regarding their guidelines for
political activityinpublicbuildings,itwas reported that uponinvestigation,
there are no written guidelines available.
2000 September 26 ...334
Thedraft policy was reviewed and amended to reflect the discussion. It
was agreed tosubmitthedraftpolicytothe consultation process forinput
from the community and the schools.
b) The Administration introduced the draft policy on SchoolOpeningsand
Rededlcations for consideration bythe Committee. The draft procedures
to implementthe policy were also presented forreview. Itwas agreed to
submit the draft policyand procedures to the consultation process for
inputfromthe community and schools.
In view of the three School Rededlcations taking place in October and
November, the Committee agreed the process outlined in the draft
procedures could be used for these functions.
c) The Administration presented the draft policy on Harassment for
discussion.The draft procedures were also presented forreview. Itwas
the goal of Administration to harmonize and update the harassment
policies and procedures of former boards.During the period 2000
February 21 to June 13, a twelve-member committee,comprised of
individualsfrom allbut one employee group, worked to prepare a user-
friendly harassment policy that combines the most effective parts of
former board policies, current legal thought, policies from other public
Institutions,as well as input from our employee groups,elementary and
secondary students,and the Board's Student Representative.
After review,amendments were made to reflect the discussion.It was
agreed to submit the draft policyand procedures to the consultation
process for additional input from the community,schools,and other
stakeholders.
The Administration was also directed to obtain an opinion from the
Board's solicitor to determine ifan Investigation of a complaint by the
Administrationcould legally compromise the Board or other proceedings
that may take place.
In response to the Committee's concern about visitors to schools not
being aware ofthe behaviour expected fromthem, the Administrationwas
requested to pursue the possibility ofa CodeofConductfor Visitors being
posted in ail schools,and reporting back to the Committee at the
October 03 meeting. ItIs noted that allvisitors are required to report to
the Office first.
d) Atthe meeting on 2000 January 25,the Administrationoutlined a process
for withdrawing/superseding former Boards' policies. The detailed listof
former boards'policies/procedures/memoranda for Human Resource
Services was reviewed and the proposed actions supported.
(see recommendation 2)
2000 September 26 ...335
8.The Report of the Information Committee of the Whole, which met on 2000
September 05,was received.
a) A comprehensive report on The Impact of Domestic Violence on Child
Witnesses:The Unique Roleof Schools As Part ofan OverallCommunity
Response,was presented byDr.LindaBaker,Assistant Director,London
Family Court Clinic,Ray Hughes, Learning Coordinator, Violence
Prevention, and Gerry Treble,Superintendent of Education.
Acopy ofa comprehensive Report tothe Attorney General ofOntario by
the Joint Committeeon DomesticViolence-WorkingToward aSeamless
Community and Justice Response to Domestic Violence; A Five Year
Plan for Ontario,was provided for information.
The Board has received recognitionforthe ViolencePrevention Program
regionally,nationallyand internationally,and is referenced Inthe above-
mentioned report.•
Dr.Baker presented an overview of the effects on children of domestic
violence and its Implications fortheir learning. The education system
plays a key role and schools have to deal withthe consequences of
domestic violence on the students,often without knowing It.School
personnel are key players inprevention activities and early Intervention
with students exposed to domestic violence.
The followingkey areas were addressed:
Categories ofviolence that Impact children
Childrenexposed to domestic violence/Child witnesses to violence
Spousal violence
Impact on children; Influences moderating impact on children
Problemsand effects associated withexposure todomesticviolence
Traumatic stress reactions
Keyrole of schools -safety planning • anti-violence curriculum
The presentation by Ray Hughes, Learning Coordinator on Domestic
Violence, reviewed the comprehensive programs withinour schools to
address violence prevention. These programs serve as a model for
other school boards. The Board has worked with various community
services to develop specific protocols; as well as providing in-school
support for students,and professional development opportunitiesinfor
staff.
Dr.Bakerand the Administration respond to questions for clarification.
V
2000 September 26 ...336
b) A comprehensive update on School Councils was presented by the
Administration and School Council members to provide information
concerning the following:
Harmonized School Council IHandbook;
School Council Action Plan for Attainment of Our Vision;
FallLeadershipConference forSchoolCouncilmembers, Homeand
School Associations,Parent Groups and School Leaders.
During the summer of 1999 a draft School Council Handbook was
preparedbased ontheHandbooksofthepredecessor boards. This draft
document was reviewed bythe DistrictSchool Council, Regional School
Councils and individual School Councils as well as the Principal
Associations and Supen/isory Officers'Council. Inputwas received from
all of these groups and a revised document prepared forthe 2000-2001
school year. Itis recognized that revisions will occur when the Minister
releases the School Council Regulations this fall but the document Is
structured in such a way that revisions can easily be made.
The Action Plan for the School Council component of Attainment of Our
Visionwas developed over the past school year witha significant amount
ofinputfromSchoolCouncilsand the Regionaland District Committees.
Governance issues for School Councils will be addressed by the
Outcome Based ProjectTeam once the Ministerreleases the new School
Council Regulations.
The Goal is to strengthen and enhance partnerships between School
Councils and the Board through liaison,development/training,and
facilitation.The Action Plan outlines expected outcomes,implementation
strategies,indicatorsof success,and specific measurement strategies.
This fall will mark the third Thames Valley District School Board
Conference for School Council, Home and School and other Parent
Group members.The agenda for this conference has been developed
based on feedback received from the last two conferences and needs
Identifiedby members ofthe DistrictSchool Council Committee.
c) The following proposed topics forfuture meetings forthe year2000-2001,
were received.
October 03 -Literacy intervention Programs
-Codes of Conduct and Protocol for Working
with Police in light of Bill 81
November 07 -Overview of Provincial &Board Assessment
Practices
-Peer Power Centre
2000 September 26 ...337
December 05 -Compensatory and at Risk Programs
January 08 - Role ofthe Superintendent of Education and
School Growth Plans
February 06 -Inter-school Athletics
• Accountability Framework -Board Profile
March06 -Strategic PlanningforInstructional Computers
April03 -School to Work Framework
May 01 -Budget 2001-2002
-Attainment of the Vision
June 05 -Environmental Policies and Procedures
9 The Administrationpresentedthe following status report onschool openings for
the 2000-2001 school year.
School opening has gone extremely wellinthe elementary panel.Although the
enrolment is not quite finalized as a result of the staggered entry in JK/SK, it
would appear that our full-time-equivalent enrolment is approximately 53 850
students.This is an increase of approximately 500 students over the projected
enrolment which was included for budget purposes.
During the last week the enrolment by grade for each elementary school has
been collected and reviewed by the Superintendents of Education.The
Superintendents reviewed all issues that were raised by Principals concerning
large classes,and we were able to address all of those Issues where the
average class size forthe school exceeded 25,through the addition of teaching
staff and/or Educational Assistants.Since the enrolment has increased,
Executive Council approved an additional 10 teachers over and above the
number which was approved inthe spring.Effective 2000 September 12,the
'approved number of teachers Is 2,984.
The average class sizes in the elementary panel is 24.4 which is slightly less
than the government requirement of 24.5. The average class size inJK/SKis
20.1 and inthe Early Years (JK-3) is 22.6.The government requirement inthe
Early Years is an average class size of 24.
Obviouslywhen considering average class sizes,there are going to be some
classes in excess of the average and some below.The Superintendents of
Education addressed the JK/SK situation by splitting classes or adding
Educational Assistants when the classes were large and,as previously
mentioned,when the average class size was greater than 25 in the school.
2000 September 26 ...338
AH inaii,this has been one ofthe best openings and itis gratifying to be able
to address large ciass situationsthis earlyinthe school year.
With respectto secondary schools,wedo nothave finalized enrolmentat this
time. It would appear that the enrolment from all reports is fairly close to
projections.Any largeclass size concerns are being addressed through the
allocation of staff who have been held in reserve.There have been several
student walk-outsprotesting Bill 74andforthe mostpartthey have been orderly
and handled well at the school level. The police have been most helpful in
ensuring student safety.
During the last year as the Boardis aware, there has been school additions
undertaken at Masonville, Oxbow and F. D.Roosevelt Public Schools.,All
schools were able toopen on thefirstday. Oxbowwas fully completed. Atthis
time, Roosevelt is completed with the exception of the activity room. At
Masonville,the internal workinthe school was rather extensive and there is one
classroom remainingin a portable. Workinthe corridorand the unoccupied
classrooms continues Inthe evening along with the site work.It is hoped to
have all schools 100% complete by the end of September.There Is no
disruptioninthe program offeringsinthe schools and student safety is not an
Issue..
Dueto a great deal of effortbythe teachers,custodians and Facility Services
staff,and inparticularthe Principalsand the ProjectCoordinators,the addition
to these schools has been most successful and is an area in which the Board
canbeproud.We will be arranging onbehalfof Trustees toursofthese schools
in the near future.
Recommendations:
1. That the proposal received from Green Lane Environmental Group Ltd. be
accepted forthe waste disposal forschools within Elgin,Middlesexand Oxford
counties and a system-wide/recycling collection/disposal/processing/
marketing service.
2. That the former boards'policies/procedures/memoranda (see pages 343-348)
be withdrawn.
P.JAFFE,
Chairperson
Thereportisreceivedandthe recommendations are adopted on motion ofSmithand
Sutherland.
2000 September 26 -339
81-E.Report of the Committee of the Whole
Reports:
1.No conflicts of interest were declared.
2000 September 26
2.The Committee met In camera from 5:00 p.m. to 6:40 p.m.and from 9:20 p.m. to
10:15 p.m.and discussed confidential matters.
3. A Request for Proposal (RFP)was issued on 2000 August 22 to provide a
system-wide Snow Plowing,Removal,Salt and Sanding Sen/ice.The RFP was
issued to42 interested firms.Advertisements were placed in newspapers as well
as being advertised on the Board's Supply Management Web Site. The
evaluationcommittee received and considered 36 proposals.
Recommendations:
1.
2.
That the proposals from the followingthirty-one vendors,be accepted for Snow
Plowing,Removal,Salt and Sanding services at specific Board locations:
All Seasons Landscaping
Arros Landscape Contractors Inc.
B & K Year Round Maintenance
B &S Snowplowing
Brian Hooker &Son Buildoxing Ltd.
Chaparal Fencing Ltd.
Charlie's Lawn Services
Clintar Goundskeeping
D.A. Downing Ent.
Dave Chesterfield
Dave Lilley&Son Excavating Ltd.
Dave Simmons Automotive
Doug's Luxury Lawn Maintenance
Dun-Rite Landscaping
J.Franze Concrete Ltd.
Jason's Lawn Care
John De Vries Construction
L-82 Construction Ltd.
Landmark Horticultural Services Inc.
Mike Hesch Jr.
Miracle Construction Limited
Nethercott Excavating Ltd.
Personal Property Services
Plantation Design &Landscaping
ProMow Lawn Services inc.
Ro-Buck Contracting
Ronson Paving &Construction
Steve Hart Excavating
Superior Lawn Care Inc.
Tabor Bros.&Sons Ltd.
TCG Asphalt &Construction
That the motion approved at the In-camera session,2000 September 26, be
adopted.
That,pending ratificationby ETFO -Thames Valley Local, the Board
approve the amendments to the 1998-2000 collective agreement
between parties forthe period 2000 September 01 to 2001 August 31
as contained inthe Memorandum of Agreement signed by the parties
on 2000 September 12.
2000 September 26 ...340
Secretary's Note:The ETFO ratified the agreement on 2000 September 28.
D.STEWART,
Chairperson
The report is received and the recommendations are adopted on motion ofSmith and
Townshend.
ADDITIONAL BUSINESS
83-A.Change of Regular Board Meeting Date
Chairperson Peter Jaffe has a unique opportunityto represent the Board, the
London Family Court Clinic,and Canada,by speaking on Violence at an
International Conference in Cyprus,which is to be held the week of 2000
November 27.
Recommendation:
That,notwithstanding Board bylaw 2.1,the date ofthe regular Board meeting
scheduled for 2000 November 28, be changed to 2000 November 21.
The report is received and the recommendation is adopted on motion of Brock and
Sutherland.
83*B.Ontario Public School Boards'Association -Update
Trustee Nurse provides an overview of the Ontario Public School Boards'
Association (OPSBA) Board of Director's meeting held on 2000 September
22 - 23 at the Sheridan Centre.The meeting was well attended and several
topics were discussed including the issue of extra-curricular activities.
The report is received on motion of Brock and IHunter.
83-C.Extra-Curricular Activities •Update
John Laughlin,Director of Education,issues the following statement
regarding the extra-curricular activities in athletics,drama,music and clubs:
"1 would like to take this opportunity to make a brief statement on
behalf of the Thames Valley District School Board and the London
DistrictCatholicSchool Board related to extra-curricular activities.By
extra-curricular,I mean athletics,music,drama and clubs that have
been voluntarilyand routinelyprovided by dedicated teachers within
our four forming boards and more recently by Thames Valley staff.
2000 September 26 ...341
"TheBoardpassionately believesthat extra-curricular activitiesare an
essential part ofthe school experience. Ibelievethatthe reluctance
ofmanyofour teachers tocontinuetovolunteertheirtimetosupport
extra-curricular activitiesis directlyrelated to Bill 74 and specifically
the mandated increase in the instruction day.
"Having said that, Iam pleased tosay thatapproximately50 coaches
and staff advisors attended a meeting tonight and made a
commitmentto organize an exhibition schedule withplay beginning
as soon as possible. Weare optimistic thatthis Involvement will build
over the next few weeks and we will continue to monitor and assess
the situation over the next 2-3 weeks.We will also be communicating
tomorrowwiththesystem organizers ofmusicand drama toworkwith
them encouraging teachers to committosupporting these activities.
"Our first choice continues to be that these activities -athletics,
drama, music and clubs be provided to our students under the
leadership ofour teacher coaches and staffadvisors. This approach
ensures that there are trained and qualified individuals who have
experience working with young people inan educational setting and
whocan help ensure the safety parents expect. We also believe the
authorityto discipline students engaged in inappropriate behaviour
remain withinthe jurisdiction of a qualified teacher.
'Having said that we recognize that many parents and members of
the community have expressed an interest in assisting in athletics,
drama,music and clubs.We value their help and are looking fortheir
assistance inhelping the teachers and staff advisers who have come
forthto get these activities up and running. We encourage them to
registertheir willingness toassist at the local schooir
"Finally,while I recognize that instructional duties have increased
under Bill 74 and that we had negotiated a deal in good faith with our
teachers that was declared nil and void, I would make a personal
appeal to our secondary school teachers toput aside their differences
withthe province and make a commitmentto support extra-curricular
activities."
The report is received on motion of Townshend and Bennett.
2000 September 26 ...342
COMMUNICATIONS
84'A.None at this time.
ADJOURNMENT
The meeting adjourns at 10:17 p.m.,on motion of Vaughan and Townshend.
CONFIRMED:
2000 September 26 ...343
POLICIES/PROCEDURES/MEMORANDA^OPIC TO BE WITHDRAWN
HUMAN RESOURCE SERVICES
REFERENCE POLICY/PROCEDURE/MEMORANDAn'OPIC ACTION
PROPOSED
Elgin
Middlesex
P708.01
P400-12
Appointments - Acting Principal
Appointments (Temp) to Positions of Greater
Responsibility
Withdraw
Withdraw
Oxford
Oxford
P311
P309
Department Head Term Appointments
Term Appointments for Vice-Principals
Withdraw
Withdraw
Elgin
Oxford
P708.02
P307
Appointments - Principals &Vice-Principals
Selection &Appointment of Personnel to
Leadership Positions
Withdraw
Withdraw
Middlesex P400-10 Appointments &Inten/iews ofStaff Withdraw
Elgin P708.02a Selection Process -Elem.Principals & Vice-
Principals
Withdraw
Elgin
Oxford
P711.01
P306
Postings
Job Postings,Positions of Responsibility
Withdraw
Withdraw
Elgin P711.03 Appointments to Positions of Added Responsibility Withdraw
Elgin P711.03a Selection Process -Secondary Positions of Added
Responsibility
Withdraw
Elgin P1201.02 Selection Process •Non-Academic Staff in Schools Withdraw
Elgin P1205.01 Postings - Authority
Withdraw
Oxford P322 Hiring Relatives of Administrators or Trustees Withdraw
Middlesex
Oxford
London
P400-26
P302
F.I 8
Employment Equity
Employment Equity -Women
Employment Equity
Withdraw
VWthdraw
Withdraw
Oxford HUM20 Criteria Selection of Teachers W/ithdraw
Oxford PI 201.01 Appointments -Academic Supervisory Officers Withdraw
Oxford P310 Transfer of Principals &Vice-Principals Withdraw
2000 September 26 ...344
REFERENCE POLICY/PROCEDURE/MEMORANDA/TOPIC ACTION
PROPOSED
London F.6 Competition Process,Supen/isoty Officers
Withdraw
London F.I Equal Opportunity Withdraw
Oxford HUM08 Recruitment/Teaching Staff Withdraw
Oxford HUM07 Recruitment -Business &Services Personnel Withdraw
Elgin P1204.01 FringeBenefits• Supervisory Personnel
Withdraw
Elgin PI 204.12
P1204.13
Special Leave - Acad. Staff
Special Leave - DND
Withdraw
Withdraw
London HM-003 Educational Improvement Leaves Withdraw
London F.5 Hiring Practice Withdraw
Oxford INSpl Workers'Compensation Employee Claims
Withdraw
Oxford INS06 Workers' Compensation - Students in Work
Education Programs
Withdraw
Middlesex P300-08 Pension Credit for Previous Employment
Withdraw
Middlesex P300-09 EarlyRetirement Incentive Plan
Withdraw
London
Middlesex
Oxford
F.7
P400-20
P315
Teacher Exchange
Exchanges of Staff
Teacher Exchanges Beyond the System
Withdraw
Withdraw
Withdraw
Oxford P314 Short-TermVoluntary Teacher Exchange Wthin the
System
Withdraw
Oxford INS07 Extended Health&DentalExpense Reimbursement Withdraw
Elgin
Middlesex
Oxford
P708.03
P400-01
P308
ElementarySchool Vice-Principals:Criteria
Admin/Supervlsory,Discretionary & Secretarial
Time Allocations in Elementary Schools
Enrolment Criteria for Vice-Principals
Withdraw
Withdraw
Withdraw
Elgin P708.04 Secondary School Vice-Principals:Criteria Withdraw
Elgin P712.01 Elementary School Secretarial Staff:Criteria Withdraw
2000 Sepfftrnber 26 ...345,
REFERENCE -
POLICY/PROCEDURE/MEMORANDA/TOPIC ACTION
PROPOSED
Elgin
Middlesex
P712.03
P400-02
Secondary School Secretarial Staff:Criteria
Secretarial &Clerical Staff in Secondary Schools
Withdraw
Withdraw
Elgin
London
P713.02
HP-002
HP-003
Engagement of Occasional Teachers
Occasional Teachers
Continuina Occasional Teachers
Withdraw
Withdraw
Withdraw
Elgin
Middlesex
P710.01
P400-18
Assignment ofTeachers
Assiqnment ofStaff
Withdraw
Withdraw
Oxford P311 Term Appointments for Teachers in Charge of
Organizational Units
Withdraw
Oxford P312 Transfer of Teachers in Charge of Organizational
Units
Withdraw
Elgin .P710.02 Assianment of Supervisory Duties;Teachers Withdraw
Middlesex P400-08 Library Resource Centre Staff -Elementary Schools Withdraw
Middlesex P400-14 Non-Teaching SupportStaff Withdraw
Middlesex P400-15 Supervision by Teaching Staff Withdraw
Middlesex P400-21 Library Staff -Secondary Schools Withdraw
Middlesex P400-30 Allocation of Elementary School Resource Teachers Withdraw
Oxford P325 Emoioyees Doing Confidential Work Withdraw
Elgin P708.05 Volunteer Workers:Appointments &Terminations Withdraw
Oxford P313 Salary Subsidy Plan for Approved Voluntary
Transfer of Teachers
Withdraw
London HM-009 Transfer of Elementary Casual &Lunchroom
Accountsto School Control
Withdraw
London HM-008 Lunchroom Supervisors:Documentation of
/Reporting Absences
Withdraw
London HM-002 Employee Layoff
Withdraw
20QQ SepfQ'^be''26 ...346
reference
PCLICY/PROCEDURE/MEMORANDA/TOPIC ACTION
PROPOSED
Oxford HUM21 Hirina ofSecretarial Staff
Withdraw
Oxford HUM02 Supply Coverage for Elementary Principals &Vice-
Principals
Withdraw
Oxford HUM10 Teachers in Charge
Withdraw
London F.I 6 Supply Teaching
Withdraw
Middlesex 400-04 Custodian Staff Duties
Withdraw
Middlesex P400-27 Smoke Free Environment
Withdraw
London HP-001 Tuberculosis Control Program
Withdraw
Elgin P1200.01 Custodial -Accountability
Withdraw
Elgin P1200.02 OfficeStaff- Accountability
Withdraw
Elgin
London
Middlesex
Oxford
703.07
716.03
OPP-54
P400-25
P507
Joint Health and Safety
Occupational Health &Safety
School Workplace Safety Audit-Joint Teaching
Health &Safety Committee
Occupational Health &Safety
Health &Safety
Withdraw
Withdraw
Withdraw
Withdraw
Withdraw
Oxford PL005 W.H.M.l.S.
Withdraw
London
Middlesex
Oxford
HP-C08
P400-22
P305
Summative Evaluation Forms •Teaching Staff
Performance Appraisal and Professional Growth of
Teaching Staff .
Guidelines for the Performance Appraisal and
Professional Growth of Teaching Staff (Manual)
Suoen/ision,Evaluation &Growth
Withdraw
Withdraw
Withdraw
Elgin
Middlesex
P1202.02
P1203.02
P400-03
Authorization to Attend Conferences;Outside the
County -Supervisory Staff
Authorization to Attend Conferences:Outside the
Provinces -All Staff
Conventions,Conferences,Courses,Workshops,
Seminars,etc.
Withdraw
Withdraw
Withdraw
London HP-007 ADDlication for Higher Salary Category -Elementary Withdraw
2000 Septftmber 26 ...347
reference
POLICY/PROCEDURE/MEMORANDA/TOPIC ACTION
PROPOSED
London HP-006 Application for Higher Salary Category -Secondary Withdraw
London
Oxford
HP-005
P210
Payment of Honoraria,Casual Salary &Student
Parent of Casual Employees &Students
Withdraw
Withdraw
Oxford P212 Conference Expenses,Employees Withdraw
Oxford P818 Retirinp Employees Recognition Withdraw
London HM-005 Certification Affidavits - Elementary
Withdraw
London HM-004 Confirmation of Application for Higher Certification
GrouD •Secondary
Withdraw
London HM-007 Summer Office Hours
Withdraw
Oxford •HUM23 Freedom of Information
Withdraw
Oxford HUM24 Freedom of Information/School Reunions Withdraw
Oxford HUM16 Protection of Individual Privacy -Personal
Reference Requests
Withdraw
Oxford HUM17 Protection of Privacy -In School Procedures Withdraw
Oxford HUM09 Business &Sen^ices Job Evaluation Plan Withdraw
Oxford HUM03 Expression of Sympathy,Congratulations or Good
Wishes
Withdraw
Middlesex
Oxford
500-10
HUM19
Closing of School Due to Inclement Weather or
Emergency Procedures During Inclement Weather
Withdraw
Withdraw
Oxford HUM12 Attendance Records -Business &Sen/ice Staff Withdraw
Oxford HUM01 Attendance Records -Teaching Staff Withdraw
Oxford HUM11 Timesheets
Withdraw
Oxford HUM05 Overtime •Secretarial &Clerical Withdraw
2QD0 September 26 ...348
REFERENCE
POLlCY/PROCEDURE/MEMORANDA/rOPIC ACTION
PROPOSED
Oxford HUM06 PayDates&Payroll Information Withdraw
Oxford HUM22 Fees for Transcripts
Withdraw
Oxford HUM18 Loan ofBoardOwned Equipment
Withdraw
Oxford P323 Noon-Hour Supervisors Withdraw
London F.3 Provision of Heaith Support Services Withdraw
London F.17 Access to Child Register Withdraw
London HM-001 index
Withdraw
London HM-006 1997 Juiy 01 -1998 June30 Holidays Withdraw
London HP-010 Administrative Transfers of Teaching Personnei Withdraw
London D5 Noon Hour Supervision Withdraw
London Board
Motion
1968.04.11
1.0
Noon Hour Supervisor Withdraw