3/27/2018 - Regular Board Meeting
THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING
2018 MARCH 27, 7:00 P.M.
BOARD ROOM, EDUCATION CENTRE
The Board met in regular session on 2018 March 27 in the Board Room at the Education Centre, meeting
in public session at 7:00 p.m. The following were in attendance:
TRUSTEES
ADMINISTRATION AND OTHERS
M. Reid (Chair)
J. Bennett
R. Campbell
C. Goodall
G. Hart
P. Jaffe
T. Kennedy
S. Kim
Regrets
R. Tisdale
N. Lavdas
B. McKinnon
A. Morell
S. Polhill
P. Schuyler
J. Skinner
J. Todd
L. Elliott
V. Nielsen
J. Pratt
C. Beal
A. Canham
R. Culhane
M. Deman
K. Edgar
L. Griffith-Jones
R. Kuiper
S. Mark
D. Macpherson
P. McKenzie
M. Moynihan
S. Powell
P. Sydor
B. Williams
A. Chahbar
T. Testa
B. Keast
1. CALL TO ORDER
Board Chair M. Reid called the meeting to order at 7:00 and acknowledged the traditional territory on
which the Board meeting is held.
2/3. O CANADA
The appreciation of the Board was extended to Clarke Road Secondary School for their performance
and to Conductor K. Kennedy for leading in the playing of O Canada and three musical selections.
4. APPROVAL OF AGENDA
The agenda was approved on motion of Trustee A. Morell, seconded by Trustee J. Todd.
5. OFFICIAL RECORD
B. Williams, Supervisor, Corporate Services, read the following official record into the minutes:
“We regret to record the death of Julia Carbajal, a student at Clarke Road Secondary School on
2018 February 28.”
6. RECOGNITIONS - None
7. CONFLICTS OF INTEREST - None
8. CHAIR’S ANNOUNCEMENTS – None
9. DIRECTOR’S ANNOUNCEMENTS - None
10. PUBLIC INPUT
a. Expansion at Port Stanley
H. Derks, Sparta Home and School Association, provided public input regarding the expansion at
Port Stanley Public School.
2018 March 27…2
11. MINUTES OF THE 2018 FEBRUARY 27 REGULAR BOARD MEETING.
a. Confirmation of Minutes
The minutes of the Regular Board Meeting of 2018 February 27 was adopted on motion of
Trustee A. Morell, seconded by Trustee J. Todd and CARRIED.
b. Business Arising from the Minutes - None
12. STUDENT TRUSTEES’ UPDATE
Student Trustee Kim reported applications for the student trustees elections were recently distributed
to schools. Elections are scheduled for April 26 and 30, 2018.
13. PRESENTATIONS FROM ADMINISTRATION - None
14. REPORTS FROM THE ADMINISTRATION
a. Funding of Addition at Port Stanley Public School
Associate Director J. Pratt presented for approval the use of the Accumulated Surplus for Board-
Supported Capital to fund the 1.6 million addition at Port Stanley P.S.
A summary of the proposed addition was described. It further was noted that during construction
other renewal and required upgrades will be completed. In response to a question, J. Pratt
advised the use of renewal funds did not require Ministry approval and was not contingent upon
the funding of the addition.
Administration responded to Trustee questions of clarification regarding the addition of a learning
commons, expected completion date, probability of funding approval from the Ministry and the
accommodation of playground equipment for students at Port Stanley P.S. Superintendent R.
Culhane reported design plans are underway for the creation of an outdoor education classroom.
In response to Trustee questions, Administration advised the transition team has not yet met.
The mandate of the transition team was described. There was a request that updates be
provided regarding the work of the transition team.
Discussion considered the availability of playground equipment at the school. It was noted the
school and its parent community is responsible to identify and fund playground equipment. There
was a suggestion that consideration be given to moving some playground equipment from Sparta
P.S. to Port Stanley P.S. J. Pratt offered this could be reviewed during the design phase of the
addition and/or by the transition committee.
In response to questions, Administration advised on the preparation of the school for September
2018.
The following recommendation was moved by Trustee J. Todd, seconded by Trustee J. Skinner
and CARRIED UNANIMOUSLY:
THAT the funding for the cost of the addition at Port Stanley P.S. of $1.6 million be
approved from the appropriation of accumulated surplus for board -supported
capital.
b. 2018-19 Preliminary Proposed Staffing
Superintendent C. Beal presented the 2018-19 Budget Staffing Requests. Consistent with
previous years, Senior Administration requested approval, preceding the final stages of Budget
development for next year, for the inclusion of certain school-based staff in the Preliminary
Budget. This timing allows the proposed complement of staff to be included in the usual staffing
hiring timelines as stipulated in various Collective Agreements.
Administration responded to questions of clarification.
2018 March 27…3
The following recommendation was moved by Trustee A. Morell, seconded by J. Bennett and
CARRIED:
THAT an additional 5.0 FTE teachers be added to the 2018-2019 secondary
staffing.
THAT 2.5 FTE additional teacher-librarians be allocated to ensure that every
secondary school has a minimum of .67 FTE teacher-librarians.
THAT an additional 2.5 FTE teachers be allocated to ease timetabling conflicts,
address the breadth of programming, and reduce the number of on -line courses
students must take in schools with student enrollment below 400 FTE.
The following recommendation was moved by Trustee A. Morell, seconded by J. Todd and
CARRIED:
That the costs of hiring the following incremental staff for September 2018 be
included in the 2018-19 Budget:
5.33 FTE secondary ESL/ELD teachers,
1.5 FTE secondary ESL/ELD Teacher on Special Assignment (TOSA),
1.0 FTE secretary to support ROAC,
6.0 FTE elementary ESL/ELD TOSA’s,
18.0 FTE elementary ESL/ELD teachers,
FTE ESL/ELD elementary Learning Co-ordinator,
10.0 FTE elementary Learning Support Teachers (Special Education),
1.0 FTE Learning Co-oordinator – Equity and Inclusive Education.
c. 2018 Trustee Distribution
Director L. Elliott provided the Board of Trustees with inform ation concerning the number of
Trustee electoral seats to which the TVDSB is entitled for the 2018 December 1 to 2022
November 30 period and provided the distribution of the elected seats for the City of London, and
the counties of Elgin, Middlesex, and Oxford.
The following recommendation was moved by Trustee A. Morell, seconded by Trustee G. Hart and
CARRIED:
THAT the Thames Valley District School Board designates the Municipalities of
Middlesex County identified in Appendix B as Newbury Village, Southwest,
Strathroy-Caradoc, Thames Centre, Middlesex Centre, Adelaide Metcalfe, North
Middlesex and Lucan Biddulph, as low population municipalities.
The following recommendation was moved by Trustee G. Hart, seconded by Trustee J. Bennett
and CARRIED:
THAT the following Trustee distribution to the four geographic areas of the Board
be approved:
Elgin County – 2 Trustees
Middlesex County – 2 Trustees
Oxford County – 2 Trustees
City of London – 6 with Ward distribution as follows:
o Wards 1, 11, 12, 14 – 2 Trustees
o Wards 2, 3, 4, 5 – 2 Trustees
o Wards 7, 8, 9, 10, 13 – 2 Trustees
15. REPORTS FROM BOARD COMMITTEES
a. Special Education Advisory Committee, 2018 February 13
Trustee C. Goodall referred to the written report of the Special Education Advisory Committee
(Item 15.a) provided to the Trustees in advance of the meeting. There were no recommendations.
2018 March 27…4
b. First Nations Advisory Committee, 2018 February 20
Trustee P. Schuyler referred to the written report of the First Nations Advisory Committee (Item
15.b) provided to the Trustees in advance of the meeting. There were no recommendations.
c. Chair’s Committee Report, 2018 February 27
Trustee A. Morell referred to the written report of the Chair’s Committee (Item 15.c) provided to the
Trustees in advance of the meeting. There were no recommendations.
d. Policy Working Committee Report, 2018 February 27
Trustee A. Morell referred to the written report of the Policy Working Committee (Item 15.d)
provided to the Trustees in advance of the meeting.
The Naming of Schools policy was approved at the February 27, 2018 Regular Board meeting.
e. Special Education Advisory Committee, 2018 March 5
Trustee C. Goodall referred to the written report of the Special Education Advisory Committee
(Item 15.e) provided to the Trustees in advance of the meeting. There were no recommendations.
f. Program and School Services Advisory Committee Report, 2018 March 6
Trustee S. Polhill referred to the written report of the Program and School Services Advisory
Committee (Item 15.f) provided to the Trustees in advance of the meeting. There were no
recommendations.
g. Chair’s Committee Report, 2018 March 20
Trustee A. Morell referred to the written report of the Chair’s Committee (Item 15.g) provided to the
Trustees in advance of the meeting. The following recommendation was moved by Trustee A.
Morell, seconded by Trustee G. Hart and CARRIED:
THAT Trustees J. Bennett, C. Goodall, B. McKinnon, M. Reid, and R. Tisdale be
appointed to sit on the Selection Committee for the new French Immersion School
in Elgin County; and for consideration, the renaming of Port Stanley Public School.
h. Strategic Planning Ad Hoc Committee Interim Report
Trustee J. Todd reported on the activities of the Strategic Planning Ad Hoc Committee. The
following recommendation was moved by Trustee J. Todd, seconded by Trustee A. Morell and
CARRIED:
THAT the Strategic Planning Ad Hoc Committee be provided an extension to 2018
June 26 Board meeting to submit their final report such that work may be completed
on the development of strategic goals.
i. Committee of the Whole, In-Camera Report, 2018 March 27
Trustee A. Morell advised the Committee of the Whole met in-camera from 5:00 p.m. to 5:45 p.m.
The committee discussed personal and property matters.
The following recommendation was moved by Trustee A. Morell, seconded by Trustee G. Hart and
CARRIED:
THAT the motions approved at the in-camera session of 2018 March 27 related to
personal and property matters be approved.
16. TRUSTEE UPDATES FROM EXTERNAL COMMITTEES
a. Ontario Public School Boards’ Association (OPSBA) Update
Trustee A. Morell reported the Western Region meeting is scheduled for Saturday, April 7, 2018
at Blue Water District School Board. Trustees were asked to contact Trustee Tisdale or Trustee
Morell if they would like to attend.
2018 March 27…5
b. Thames Valley Education Foundation (TVEF)
Trustee B. McKinnon reported on the 2018 March 21 meeting of the Thames Valley Education
Foundation noting the foundation will be scheduled to present to the Board at a future meeting.
The Lawson Literacy Reception and award ceremony is scheduled for 2018 June 5.
17. COMMUNICATIONS
a. Community Living London – SEAC Membership
The following motion was moved by Trustee J. Bennett, seconded by Trustee P. Schuyler and
CARRIED:
THAT Barb Furac be appointed as the Community Living London Representative
on the Thames Valley District School Boards, Special Education Advisory
Committee for the remainder of the term ending 2018 November 30.
18. NOTICE OF MOTION – None
19. MOTION – NOTICE OF WHICH HAS BEEN GIVEN – None
20. ADDITIONAL ITEMS – None
21. QUESTIONS/COMMENTS BY MEMBERS - None
22. ADJOURNMENT
The meeting adjourned at 8:43 p.m. on motion of Trustee J. Todd, seconded by Trustee C. Goodall
and CARRIED.
Confirmed:
Chairperson
2018 March 27…6
SUMMARY OF APPROVED RECOMMENDATIONS OF MARCH 27:
THAT the funding for the cost of the addition at Port Stanley P.S. of $1.6 million be
approved from the appropriation of accumulated surplus for board -supported
capital.
THAT an additional 5.0 FTE teachers be added to the 2018-2019 secondary
staffing.
THAT 2.5 FTE additional teacher-librarians be allocated to ensure that every
secondary school has a minimum of .67 FTE teacher-librarians.
THAT an additional 2.5 FTE teachers be allocated to ease timetabling conflicts,
address the breadth of programming, and reduce the number of on-line courses
students must take in schools with student enrollment below 400 FTE.
That the costs of hiring the following incremental staff for September 2018 be
included in the 2018-19 Budget:
5.33 FTE secondary ESL/ELD teachers,
1.5 FTE secondary ESL/ELD Teacher on Special Assignment (TOSA),
1.0 FTE secretary to support ROAC,
6.0 FTE elementary ESL/ELD TOSA’s,
18.0 FTE elementary ESL/ELD teachers,
FTE ESL/ELD elementary Learning Co-ordinator,
10.0 FTE elementary Learning Support Teachers (Special Education),
1.0 FTE Learning Co-oordinator – Equity and Inclusive Education.
THAT the Thames Valley District School Board designates the Municipalities of
Middlesex County identified in Appendix B as Newbury Village, Southwest,
Strathroy-Caradoc, Thames Centre, Middlesex Centre, Adelaide Metcalfe, North
Middlesex and Lucan Biddulph, as low population municipalities.
THAT the following Trustee distribution to the four geographic areas of the Board
be approved:
Elgin County – 2 Trustees
Middlesex County – 2 Trustees
Oxford County – 2 Trustees
City of London – 6 with Ward distribution as follows:
o Wards 1, 11, 12, 14 – 2 Trustees
o Wards 2, 3, 4, 5 – 2 Trustees
o Wards 7, 8, 9, 10, 13 – 2 Trustees
THAT Trustees J. Bennett, C. Goodall, B. McKinnon, M. Reid, and R. Tisdale be
appointed to sit on the Selection Committee for the new French Immersion School
in Elgin County; and for consideration, the renaming of Port Stanley Public School.
THAT the Strategic Planning Ad Hoc Committee be provided an extension to 2018
June 26 Board meeting to submit their final report such that work may be
completed on the development of strategic goals.
THAT the motions approved at the in-camera session of 2018 March 27 related to
personal and property matters be approved.
THAT Barb Furac be appointed as the Community Living London Representative
on the Thames Valley District School Boards, Special Education Advisory
Committee for the remainder of the term ending 2018 Novemb er 30.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2018 February 13
12:24 p.m. to 3:15 p.m.
MEMBERS ADMINISTRATION AND OTHERS
M. Barbeau, Voice for Hearing Impaired Children
J. Bennett, Trustee
M. Cvetkovich, Children’s Aid Society of London and Middlesex
P. Cook, Learning Disabilities Association of Ontario (+12:48)
C. Dendias, Chippewas of the Thames
S. Dobaczewski, Vanier Children’s Services
C. Goodall, Trustee
T. Grant, Fetal Alcohol Spectrum Disorder Network-ELMO (Chair)
B. Harvey, Epilepsy Support Centre
A. Morse, Easter Seals
J. Nuyens, Thames Valley Council of Home & School Associations
J. Gritzan, Thames Valley Children’s Centre
J. Simpson, Children’s Aid Society of London and Middlesex
C. Thammavonga, Association for Bright Children
S. Young, Autism Ontario (+12:32)
Regrets:
J. Schaefer, VIEWS for Visually Impaired
L. Turner-Otte, Ontario Parents Advocating for Children with Cancer
R. Tisdale, Trustee
T. Birth, Secondary Vice-Principal
V. Nielsen, Associate Director
S. Builder , Superintendent of Special Education
A. Leatham, Learning Supervisor
M. Chevalier, Elementary Principal
D. Clark, Secondary Principal
B. Keast , Corporate Services
J. Bruce, Elementary Principal
M. Damen, Learning Coordinator (+12:30, -1:07)
K. Anderson, Research and Assessment Associate
(+12:30, -1:07)
A. Weaver, Board Certified Behaviour Analyst (+1:25, -
1:49)
V. Fernandez, Speech and Language Coordinator
(+1:54, -2:15)
Guests:
B. Summers
1. CALL TO ORDER
Chair Grant called the meeting to order at 12:24 p.m. in the London Room at the Education Centre.
2. CONFIRMATION OF AGENDA
On motion the agenda, as amended, was approved.
J. Gritzen extended appreciation to the committee members for their presentations and attendance at
the INCon. A. Morse was recognized for her appointment to the Education Accessibility Committee of
Ontario.
A. Morse reported information and communication from the Education Accessibility Committee of
Ontario will be sent to the committee through Corporate Services.
Congratulations were extended to C. Goodall for his appointment to Vice-Chair.
3. CONFLICTS OF INTEREST – none
4. MINUTES OF THE MEETINGS FROM 2017 DECEMBER 12 – provided for information
5. BUSINESS ARISING FROM THE MINUTES OF 2017 DECEMBER 12
a. Empower Update (item #9.0)
S. Builder introduced M. Damen and K. Anderson to present the Empower Reading pilot program
update. The presentation outlined the growth of school-based Empower, the number of students
who have participated in Empower and the future of Empower within TVDSB schools. A vi deo
was viewed highlighting student experience with Empower in TVDSB.
M. Damen provided background information for Empower, describing how the Special Education
Department supports Empower and outlined the next steps for Empower within TVDSB schools.
K. Anderson shared data highlighting student improvement in reading.
S. Builder noted there are guidelines schools are require d to follow to implement Empower and
that Empower is a provincial pilot.
2018 February 13…2
Administration responded to questions of clarification regarding the sustainability of funding, the
tools in place to support early intervention and student placement following completion of
Accelerate classes. It was noted Principals are advised not to sc heduled Empower sessions
during literacy or physical education blocks.
Discussion considered the use of Lexia by TVDSB and community organizations.
b. Parents Partnering with Educators Event (item #11.0)
A. Leatham provided an update on the second Parents Partnering with Educators event which
took place on Saturday, February 3, 2018. The event was well attended. The focal point of this
event was guiding parents during their child’s transition into Kindergarten.
c. Standard 2 (item #14.a)
The committee discussed high level changes for Standards 2, 3, 9, 15 and 16.
S. Builder suggested a Special Education Plan Standard Sub-Committee be formed to further
discuss and bring forward recommended changes for the Standards to SEAC.
A. Leatham, S. Young, J. Gritzan, A. Morse, T. Grant and M. Barbeau volunteered to sit on the
Standards Sub-Committee. The Standards sub-committee will meet between March and May to
discuss changes to Standards.
d. Standard 15 (item #14.b) - Discussed under item #5.c
e. Standard 16 (item #14.c) - Discussed under item #5.c
6. PPM 161 DRAFT FOR INPUT
S. Builder distributed and reviewed the draft PPM 161 procedure. The development, review and
approval process was described. The procedure will go to Policy Working Committee on February 27.
S. Builder invited SEAC to provide public input during the public input process. Information will be
posted to the TVDSB website. Additional discussion regarding the procedure will take place in March.
7. EXCEPTIONALITY DATA – Deferred to 5 March 2018.
8. UPDATES
a. Gifted Screening Tool
S. Builder reported TVDSB will use the Canadian Cognitive Abilities Testing (CCAT) in the fall
2018. CCAT will replace INSIGHT. The current recommendation is to complete screening for
grade 4 students this fall, followed by the testing of grade 3 students in late winter/ early spring of
2019.
A. Leatham reported the next meeting for gifted screening task force is February 22.
Discussion considered the impact of CCAT testing for grade 3 students completing EQAO testing.
b. ASD Pilot
S. Builder introduced A. Weaver to provide an update on the ASD Pilot. The ASD pilot will
provide registered behaviour training for Educational Assistants. 25 Educational Assistants will be
offered a placement in the training. A summary of the training program was provided. An
additional report will be provided to the Ministry in June 2018 highlighting the impact of the ASD
pilot within TVDSB.
Release time will be provided for the Educational Assistants to attend and complete their tra ining
modules.
Administration provided clarification regarding the lottery process used to select Educational
Assistants and the strategies to support staff and students beyond the training.
9. SPEECH & LANGUAGE PARENT RESOURCE
2018 February 13…3
V. Fernandez provided an update on the Speech & Language Parent Resource. This resource was
developed to provide parents with an up-to-date resource package. This material was shared with E.
Fahmy, Parent Engagement Lead, and will be shared with other comm ittee members. V. Fernandez
provided a summary of feedback provided by E. Fahmy. Suggested revisions and feedback was
captured by V. Fernandez.
10. JANUARY UPDATES – REVIEW
January updates were provided electronically to all committee members. S. Builder highlighted
updates regarding additional staffing, assessments, summer camps for students, Empower and Lexia
software. Additional information regarding the summer camp structure will be provided at a future
meeting.
An update was provided regarding some of the self-contained classroom locations ofr 2018-19. The
proposed locations of the self-contained classes were noted.
A. Leatham provided a summary of the process for reviewing secondary developmental placement
applications. It was noted the review process identifies the need for additional classrooms. In
response to question, S. Builder reported there are minor renovations required at school sites to
accommodate the increase of self-contained classrooms.
On motion the meeting was extended to 3:15 p.m.
11. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES (STANDING ITEM) - None
12. SPECIAL NEEDS STRATEGY UPDATE (STANDING ITEM)
J. Gritzan reported communication will be provided to C. Goodall and T. Grant to share with the
committee in March. In addition, Jenny Kermer, Manager of Interim School Therapy Services, TVCC
will attend the March meeting to answer questions and provide additional information.
13. SPECIAL EDUCATION PLAN (STANDING ITEM)
a. Standard 3 – Discussed under item 5a.
b. Standard 9– Discussed under item 5a.
14. MODIFIED DAY GUIDELINES (STANDING ITEM)
S. Builder reported on the number of students on modified days. It was reported 16 students are on a
modified day plan in 14 elementary schools.
15. CORRESPONDENCE (STANDING ITEM)
a. Counseil scolaire catholique Franco-Nord, Letter – 2018 February 5
Provided for information
b. Grand Erie District School Board Re: Pilot to Improve School-Based Support for Students
with Autism Spectrum Disorder, Letter – 2017 December 7
Provided for information
c. Resignation – S. Wilson, Community Living London
T. Grant reported S. Wilson has resigned from SEAC, a replacement name was not submitted.
Supervisor of Corporate Services, B. Williams, will attend SEAC in April to discuss the
membership recruitment process to be established for the 2018-22 term.
16. OTHER BUSINESS
a. Student Transportation Consultation
In response to a question, S. Builder advised a link to the consultation and the discussion paper
regarding student transportation will be shared. The deadline for submission is 2018 March 28.
Additional discussion regarding the consultation will take place during the March meeting.
b. IN Conference
S. Builder provided an update on the INCon (IN Conference). Appreciation was extended to
committee members for their work and presentation at the INCon. The conference took place on
2018 February 13…4
Saturday, February 10 at Saunders Secondary School. Feedback received was very positive. K.
Rogers (Dunlap) was the keynote speaker and spoke to inclusion and independence. The
conference presentations were highlighted.
Committee members shared feedback received from participants. It was suggested future
presentations be recorded and speaker notes shared after the conference.
Committee members suggested a PRO-Grant could be used to fund videotaping of conferences
and that an invitation for the conferences could be included with documentation at the start of the
school year.
S. Builder encouraged SEAC members to submit additional feedback or suggestions to her for
the next IN Conference.
17. FORUM: ASSOCIATION UPDATES
M. Cvetkovich reported, effective 2018 January 1, Ontario increased the age of protection to include
all children under the age of 18 years.
S. Young will submit, to administration, a poster for Raise the Flag. It was suggested this poster be
distributed to schools.
18. MEETING DATES
2017-2018 Meeting Dates – London Room
Monday, March 5 6:30 p.m.
Tuesday, April 3 12:15 p.m.
Monday, May 14 6:30 p.m.
Tuesday, May 29 12:15 p.m. (Dundas Room)
Monday, June 4 6:30 p.m.
19. FUTURE AGENDA ITEMS
Exceptionality Data & Trends (December & May)
Informal Suspension (ongoing)
Creating a Survey for Gifted Program (D. Ensing)
SAL – Supervised Alternative Learning (March 2018) R. Kuiper
20. ADJOURNMENT
The meeting adjourned at 3:15 p.m. by motion.
TRACY GRANT
CHAIRPERSON
RECOMMENDATION: None
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE (FNAC) MEETING
2018 February 20
3:09 p.m. to 5:01 p.m.
MEMBERS ADMINISTRATION AND OTHERS
P. Schuyler, Chair
B. McKinnon, Trustee
J. Bennett, Trustee
F. Huff, Chippewas of the Thames (+3:30)
B. Antone, Oneida Nation of the Thames
B. Summers, Oneida Nation of the Thames
S. Smith, Oneida Nation of the Thames
O. Correia, Munsee-Delaware Nation
Regrets:
M. Fisher, Munsee-Delaware Nation
N. Kechego, Chippewas of the Thames
P. McKenzie, Superintendent of Student
Achievement
B. Nielsen, FNMI Learning Supervisor
S. McGahey-Albert, FNMI Education Advisor
C. Camillio, FNMI Learning Coordinator
D. Clarke, Principal, S.D. C. I
B. White, Principal, Saunders S.S.
S. Chams, Vice-Principal, Saunders S.S.
M. McKibbon, Vice-Principal, H. B. Beal S.S.
P. Spicer, Principal, Delaware Central P.S.
L. Williams, Principal, Lambeth P.S.
B. Keast, Corporate Services
T. Kennedy, Student Trustee
Guests:
K. Day, Teacher
K. Doxtator, Teacher
V. Generux, Parent
1. CALL TO ORDER
The meeting convened at 3:09 p.m. at Saunders Secondary School, London.
2. APPROVAL OF AGENDA
The agenda was approved on motion.
3. CONFLICTS OF INTEREST – none declared
4. REPORT OF MEETING- 2017 November 21 – provided for information.
5. BUSINESS ARISING FROM MINUTES
a. B. Summers asked that ‘treaty’ be changed to ‘tuition’ in the Oneida Nation of the Thames
Community Update (item #11b). Corporate service will revise the minutes.
b. P. Schuyler asked if the desire of the committee is to investi gate a new First Nations Flag in the
Boardroom (item #6). The committee decided not to investigate further.
6. PROGRAM SPOTLIGHT
a. Saunders FNMI Literacy Support and Integrated Curriculum Programming
B. White introduced K. Day and K. Doxtator, FNMI teachers at Saunders S.S. to present the
Saunders FNMI Literacy Support and Integrated Curriculum Programming update. K. Day and K.
Doxtator provided an update on the improvement to student literacy and reading in the FNMI
class at Saunders. The integrated curriculum planning for next year was highlighted.
It was requested that an update be provided specifically for tuition-paying students and that a
copy of the PowerPoint presentation be sent to the committee.
7. LEARNING SUPPORT SERVICES UPDATE
a. Board Action Plan (BAP) Update (Standing Item)
i. Curriculum Revision Implementation
P. McKenzie provided a summary of the presentation made to the Program and School
Services Advisory Meeting on February 8, 2018.
S. McGahey-Albert and B. Nielsen provided a high-level overview of the 2017/2018
Strategic Planning as it relates to FNMI students. It was noted many of the initiatives will
be a long term investment. The next steps for the action plan were discussed.
A moment of silence was observed for C. Boushie.
b. Native Language Teachers Collaboration
i. Language Carousel
C. Camillo provided an update on the preparations for a language carousel. The set-up
and purpose of the language carousels were described. C. Camillo reported Oneida and
Ojibwe will be the first two language carousels. The Oneida carousel is scheduled for
Friday, April 6 from 10 a.m. – 2:30 p.m. for students in grade 4-6. The Ojibwe language
carousel date has not yet been determined. The next planning meeting for the carouse ls
is March 20.
ii. TRC Curriculum Roll-Out
S. McGahey-Albert provided an update regarding the TRC curriculum roll-out. The
subjects/grades that will see changes were noted. The implementation of the new
curriculum is scheduled to take place in the spring.
Community members were asked to provide input regarding maintaining the integrity of
the curriculum as the new curriculum is rolled out. Additional information will be
distributed by Corporate Services to the committee.
c. Visiting Elders and Cultural Teachers Honorariums
P. Schuyler discussed the Visiting Elders and Cultural Teachers (VECT) Honorariums. Currently,
a $100 honorarium is provided for VECT. It was suggested the honorarium provided to VECT be
re-evaluated.
B. Nielsen will bring the VECT Honorariums to finance for review. C. Camillo provided additional
information regarding the VECT Honorarium.
8. SCHOOL COUNSELLING AND SOCIAL WORK SERVICES UPDATE (Standing Item) - None
9. PPM 161 Policy and Procedure Update
P. McKenzie distributed a draft copy of the Supporting Students with Prevalent Medical/Health
Concerns policy and procedure to committee members. Committee members were asked to share
the documents with their community and provide feedback during the March meeting. Background
information was shared regarding the creation of the Policy and Procedure and the next steps in the
approval process.
10. PRINCIPALS’ UPDATE (Standing Item)
a. Lambeth P.S.
L. Williams reported Elder Bruce Elijah will be visiting Lambeth P.S. and extended a ppreciation to
the Student Advocates for their recent work connecting with students. In addition it was noted that
FNMI Students from Delaware and Standing Stone will join Lambeth P.S. to attend the Track and
Field events held at Western University. Lastly, iPads are being used by students to help
students learn Oneida. Students will share their learning at the March meeting.
b. Delaware Central Public School
P. Spicer highlighted the recent visit of Dave Jones from Turtle Concepts.
c. H.B. Beal Secondary School
M. McKibbon highlighted cultural initiatives, transition meetings and timelines, and the activities of
the students in the high skills major course. M. McKibbon reported 800 students will write the
literacy test; the test preparation dates were noted.
In response to a parent question, additional information was provided regarding the Mohawk
Institute Residential School visit, planned for March 8, 2018. C. Camillio reported there are
various supports in place for students that may feel overwhelmed after or du ring the residential
school visit.
d. B. Davison Secondary School
A report was provided highlighting transition meetings and timelines, initiatives to support
students in their learning, cultural initiatives and upcoming events.
e. Saunders Secondary School
S. Chams highlighted the transition meetings and timelines and reported a family night is
scheduled on March 27 at Palasad. S. Chams shared additional initiatives to support student
learning and the success of the Blanket Exercise. Appreciation was extended to C. Camillo and
S. McGahey-Albert for leading the blanket exercise in January.
In response to a question, clarification was provided regarding the two additional ALT lines. B.
White reported additional support is provided to students to assist in the recovery of 1 – 2 credits
and to complete the learning strategy curriculum. Students are referred through the student
success meetings.
f. Strathroy District Collegiate Institute
D. Clarke highlighted the grade 8 open house and the focus for SST team meetings. S.D.C.I staff
is focusing on understanding and connecting with FNMI students.
11. COMMUNITY UPDATE (Standing Item)
a. Chippewas of the Thames First Nation
F. Huff reported Chippewas of the Thames First Nation are working on a submission for Strategic
Planning with respect to budget. F. Huff noted students are starting to make connections in their
community and at school. The importance of recognizing students and community members that
may live off reserve was highlighted. Lastly, F. Huff reported revisions for the tuition agreement is
in progress.
b. Munsee-Delaware Nation
O. Correia reported a pizza party for secondary school students took place on February 15.
Concerns regarding student and community engage ment were noted. O. Correia reported the
Anishinabek Nation Education Agreement Act, passed through Canada’s Legislative process in
December, is now law. The Anishinabek Education System (AES) Education Direction will be
operational as of April 1st. An Education Law meeting is scheduled for this Saturday in Toronto.
TVDSB Administration and Trustees were encouraged to attend.
O. Correia shared positive feedback received after a visit to Delaware Central P.S. P. Spicer was
acknowledged for her continued leadership and passion for FNMI students.
c. Oneida Nation of the Thames
B. Summers provided the Oneida Nation of the Thames update highlighting current project
collaborations, the creation of a Transition Coach, the Education Service Agreement process and
the input provided into the Board Action Plan.
B. Summers agreed that data shared during meetings should focus on tuition agreement
students.
B. Summers shared many Oneida students are preparing for a large hockey tournament
scheduled during March break.
12. ADDITIONAL ITEMS - none
13. FUTURE MEETING DATES
All meetings will start at 3:00 p.m.
Date Location
Tuesday, 2018 March 20 Lambeth Public School
Tuesday, 2018 April 17 B. Davison Secondary School
Tuesday, 2018 May 15 Strathroy District Collegiate Institute
Tuesday, 2018 June 19 Munsee-Delaware Nation
14. ADJOURNMENT
The meeting adjourned at 5:01 p.m. by motion.
Recommendations: None
P. Schuyler
Committee Chair
REPORT OF THE CHAIR’S COMMITTE
2018 February 27
12:10 p.m. – 12:48 p.m.
MEMBERS
J. Bennett A. Morell
C. Goodall
Regrets: M. Reid, R. Tisdale
ADMINISTRATION AND OTHERS
L. Elliott
B. Williams
1. APPROVAL OF AGENDA
The agenda, as amended, was approved by motion.
2. CONFLICTS OF INTEREST – none declared
3. REVIEW AND APPROVAL OF THE ADVISORY COMMITTEE AGENDA
The 2018 March 6 Program and School Services Advisory Committee agenda was reviewed and
discussed.
4. CORRESPONDENCE
A copy of a letter from the Niagara Catholic District School Board to the Minister of Education
regarding the endorsement of the Ontario Student Trustees Association Student Platform Report was
received. Correspondence was shared with Trustees.
5. 2018 MUNICIPAL ELECTION
Discussion considered the Determination and Distribution report to be submitted to the Ministry by
2018 April 3. The report will come forward to Trustees for their approval at the 2018 March 27 Board
meeting. In addition, it was agreed to follow past practice in establishing an election Compliance
Audit Committee.
6. GOVERNANCE – PROFESSIONAL LEARNING
The date for the Professional Learning session on Governance was scheduled for 2018 April 16.
7. EXECUTIVE COMPENSATION (Standing Item)
L. Elliott advised on the letter received from the Ministry regarding the finalization of the Executive
Compensation Program and posting of information to the website.
8. STRATEGIC PLANNING FOLLOW UP (Standing Item)
Discussion considered next steps for the Strategic Planning Advisory Ad Hoc Committee. It was
determined the Chair’s Committee will receive, at their April 17 meeting, the summary of data
gathered from the public consultation sessions in order to formulate draft goals for review and
feedback by the Ad Hoc Committee. The Strategic Planning Ad Hoc Committee was tentatively set
for April 30.
Noting the Ad Hoc Committee was to report to the Board 2018 April 24, a request for an extension will
come forward to the 2018 March 27 meeting.
9. TRUSTEE TRANSITION/NEW TRUSTEE ORIENTATION (Standing Item)
D. Giesbrecht distributed the Student Trustee Handbook to the members of the Chair’s Committee. A
Morell offered to review.
10. UPCOMING EVENTS AND INITIATIVES
- Student Trustee Debate and Election, April 26, 2018
- Award of Distinction, May 10, 2018
- TVDSB Student Leadership Conference, May 24, 2018
- International Certificate Program Graduation, May 31, 2018
- Lawson Literacy Awards, June 5, 2018
- Annual Retirement Reception, September 12, 2018
Municipal Meetings:
- Elgin County, April 19, 2018
- Middlesex County, TBD
11. OTHER BUSINESS
a. SEAC Membership
B. Williams advised Community Living organizations in the Thames Valley area will be
approached to sit on the Special Education Advisory Committee in consideration of Community
Living London having vacated their seat for the remainder of the term.
b. Trustee Group Photo for Website
A. Morell reported on the changes to be made to the TVDSB website to enhance trustee
presence and pertinent information required by the public. A. Morell will ask D. Giesbrecht to
coordinate the taking of a group photo.
12. DATE AND TIME OF NEXT MEETING - 2018 March 20, 12:00 p.m.
The 2018 April 17 meeting was scheduled to begin at 10:30 a.m.
13. ADJOURNMENT
The meeting adjourned at 12:48 p.m. by motion.
RECOMMENDATIONS: None
ARLENE MORELL
Board Vice-Chair
REPORT OF THE POLICY WORKING COMMITTEE
2018 February 27
3:04 p.m. – 4:30 p.m.
Member Attendance
MEMBERS
A. Morell (Chair) C. Goodall
J. Bennett
ADMINISTRATION AND OTHERS
L. Elliott B. Keast D. MacPherson
P. Sydor (+3:49, -4:05) L. Abell (+3:08, -3:30)
C. Yeo (+3:08, -3:30) K. Dartch (+3:08, -3:30)
V. Nielsen (+4:06, -4:09) D. Macpherson (+3:49, -4:05)
L. Munro (+3:31, -3:48, +4:05, -4:06)
REGRETS
M. Reid (ex-officio) R. Tisdale
1. APPROVAL OF AGENDA – The agenda was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. COMMITTEE REPORT OF 2018 JANUARY 23 AND 2018 FEBRUARY 27 TRACKING SHEET
The tracking sheet was reviewed; there were no revisions/additions.
4. NEW DRAFT POLICIES/PROCEDURES
a. Supporting Students with Prevalent Medical/Health Conditions in Schools Procedure
Superintendents D. Macpherson and P. Sydor presented the Supporting Students with
Medical/Health Conditions in Schools Procedure. D. Macpherson reported in the fall, the
Ministry of Education provided school boards with Policy/Program Memorandum 161 which
outlines the expectations for the support of students with prevalent medical conditions
(asthma, anaphylaxis, diabetes and epilepsy). The current board policies/procedures were
described. It was noted the Medical Health Supports for Students policy (#5001) and Asthma
and Students policy and procedure (#4019 & #4019a) will be rescinded and replaced by the
Supporting Students with Prevalent Medical/Health Conditions in Schools Policy and
Procedure following its approval.
The training process for staff, as a result of this procedure, was discussed.
The following motion was moved and CARRIED:
THAT the Supporting Students with Prevalent Medical/Health Conditions in Schools
Policy and Procedure be posted for 60 days of public input.
5. POLICY/PROCEDURES – REQUESTED FOR REVIEW BY COMMITTEE
a. Community Use of Schools Procedure
Supervisors L. Abell, K. Dartch and Manager C. Yeo presented the Community Use of
Schools Procedure. The changes to the procedure were outlined.
Suggested additional revisions were capture by L. Abell.
The following motion was moved and CARRIED:
THAT the revised Community Use of Schools Policy and Procedure be posted for 60
days of public input.
6. EXISTING POLICIES/PROCEDURES UNDER REVISION - None
7. POLICIES/PROCEDURES FOLLOWING PUBLIC INPUT
a. Selection and Appointments of Learning Supervisors Independent Procedure
L. Munro reported that the Selection and Appointments of Learning Supervisors Independent
Procedure were posted for 60 days of public input. No public input was received. No additional
revisions were made to the procedure.
The following motion was moved and CARRIED:
THAT the Selection and Appointments of Learning Supervisors Independent Procedure
be approved.
b. Naming of Schools Policy and Procedure
L. Munro reported the Naming of Schools Policy and Procedure was posted for 60 days of
public input. Two public input submissions were received. No changes were recommended
following public input.
Discussion considered the department responsible for the policy and procedure.
The following motion was moved and CARRIED:
THAT the Naming of Schools Policy be approved.
THAT the Naming of Schools Procedure be approved.
8. POLICY/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION - None
9. OTHER BUSINESS
a. Director Evaluation Review Process
The committee discussed the development process to draft a Director Evaluation Review
Process policy and procedure. It was suggested a working committee be formed. The working
committee will meet Wednesday, March 14 from 2:00 p.m. - 4:00 p.m.
10. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, 2018 March 27 in the Governor Simcoe Room.
11. ADJOURNMENT
The meeting adjourned by motion at 4:30 p.m.
RECOMMENDATIONS:
The following policy was approved on Board motion at the 2018 February 27 Board meeting:
THAT the Naming of Schools Policy be approved.
ARLENE MORELL
Committee Chairperson
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
2018 March 5
6:30 p.m. to 9:05 p.m.
MEMBERS ADMINISTRATION AND OTHERS
M. Barbeau, Voice for Hearing Impaired Children
P. Cook, Learning Disabilities Association of Ontario (+7:02)
M. Cvetkovich, Children’s Aid Society of London and Middlesex
C. Dendias, Chippewas of the Thames
S. Dobaczewski, Vanier Children’s Services
T. Grant, Fetal Alcohol Spectrum Disorder Network-ELMO (Chair)
B. Harvey, Epilepsy Support Centre
S. McDougall, Thames Valley Children’s Centre
A. Morse, Easter Seals
L. Turner-Otte, Ontario Parents Advocating for Children with Cancer
(-9:01)
J. Nuyens, Thames Valley Council of Home & School Associations
(+6:41)
J. Gritzan, Thames Valley Children’s Centre
J. Schaefer, VIEWS for Visually Impaired
C. Thammavonga, Association for Bright Children
R. Tisdale, Trustee
S. Weis, Association for Bright Children
Regrets:
J. Bennett, Trustee
J. Bruce, Elementary Principal
C. Goodall, Trustee
J. Simpson, Children’s Aid Society of London and Middlesex
S. Builder , Superintendent of Special Education
A. Leatham, Learning Supervisor
R. Ferrara, Learning Supervisor
M. Chevalier, Elementary Principal (+6:37)
T. Birtch, Secondary Vice-Principal
D. Clark, Secondary Principal
B. Keast , Corporate Services
S. Macey, Manager (+7:13, -7:39)
Guests:
J. Kermer, Thames Valley Children’s Centre (+6:45, -
7:13)
1. CALL TO ORDER
Chair T. Grant called the meeting to order at 6:30 p.m. in the London Room at the Education Centre.
2. CONFIRMATION OF AGENDA
The agenda was approved on motion and carried.
3. CONFLICTS OF INTEREST – none
4. MINUTES OF THE MEETINGS FROM 2018 FEBRUARY 13
The minutes were provided for information. Minor revisions to the minutes were captured by B. Keast.
The revised minutes will be distributed to members by Corporate Services.
5. BUSINESS ARISING FROM THE MINUTES OF 2018 FEBRUARY 13
a. Exceptionality Data (item #7.0)
S. Builder provided an update regarding exceptionality data and students with multiple
exceptionalities. It was reported 11,543 students are currently identified as having
exceptionalities. Two reports were distributed to committee members. The report outl ined the
number of students by exceptionality and gender, exceptionality and grade and students with
multiple exceptionalities.
Administration responded to questions of clarification regarding the order of exceptionalities and
funding implications as a result of the order of exceptionalities. T. Grant requested a report be
provided that groups ‘like’ data together (i.e., combinations of exceptionalities for students).
b. Student Transportation Consultation (item #16.a)
S. Builder reported the Student Transportation Consultation input can be provided to the Ministry
until March 29. Committee members noted the importance of student transportation including, but
not limited to, providing accessible bussing, ensuring there are safe walking routes and providing
2018 March 5…2
additional accommodations for students during times of transition (i.e., students displaced from
their home).
The following motion was moved and CARRIED:
THAT the Chair of SEAC write a letter to the Ministry summarizing the Special Education
Advisory Committee’s concerns regarding student transportation, in reference to the
Ministry’s Student Transportation Consultation: A New Vision for Student Transportation.
R. Tisdale and A. Morse offered to assist with the letter prior to submission.
6. REVISED ESTIMATES 2017-18
S. Builder introduced S. Macey to provide an update on the revised estimates for 2017-2018 Special
Education Budget. S. Macey provided background information on the budget process and explained
how the revised estimates were determined and highlighted changes to revenues and expenses. S.
Macey summarized the carry-forward amounts from 2016-2017 into 2017-18.
Discussion considered the Special Education deficit budget. Administration responded to questions of
clarification about the document and the budget process.
7. UPDATE FROM TVCC SCHOOL HEALTH
J. Kermer, Manager of Therapy Contract Services, Thames Valley Children’s Centre, provided an
update from Thames Valley Children’s Centre regarding upcoming changes to health services. A
power point presentation was viewed (SEAC-1).
J. Kermer answered questions of clarification regarding the referral process, how parents will be
notified when services are approved, the process for coordinating services between home and school
and the collection and storage of student data.
8. SEA BROCHURE
R. Ferrara distributed a draft SEA brochure. The committee was asked to provide feedback and
suggest revisions. Suggested revisions were captured by R. Ferrara.
Discussion considered the requirement of families to obtain insurance if/when SEA equipment is
brought home. Committee members suggested the process for bringing SEA equipment home should
be similar to bringing home a musical instrument or textbook. A revised version of the brochure will
be presented to the committee at a later date.
9. PPM 161 DRAFT FOR INPUT
S. Builder reported the procedure regarding PPM 161 was released for public input. It was sent to
members for review by e-mail. S. Builder highlighted key changes made on the original draft
document presented earlier to the committee. It was also reported the Ministry will not be providing
any funds to assist in the implementation of the new policy and procedure.
Additional discussion will take place in April.
10. GIFTED SCREENING TOOL UPDATE
R. Ferrara reported the Gifted Screening Committee met on 2018 February 22. Following the meeting
additional information was sent to LSTs, Principals and schools. Screening will begin for grade 4
students in the fall, with grade 3 students hopefully to follow in the spring. A representative from
Nelson will be invited to our next Gifted Screening Tool Committee Meeting in late March early April.
INSIGHT scores were distributed to schools and staff will be working with families to explain the
results.
11. EDUCATION STANDARDS FOR AODA
A. Morse reported additional information will be sent via e-mail to the committee following the
meeting. A second Standard Development Committee (SDC) has been established for Post -
Secondary education. The standard committees will be developing recommendations for the
2018 March 5…3
Accessibility Directorate of Ontario about how to improve accessibility in schools. The first meeting
was held on February 5. The Accessibility Survey – Results in Context is a high level overview of
responses to last year’s survey by the Ministry of Education. At the first meeting, there was support
for expanding the list of identified barriers in education. Feedback to the following questions are to be
sent directly to A. Morse:
What does an accessible student-centred education system look like to you?
What steps would it take to get there by 2025?)
The next meeting is scheduled for 2018 April 17.
12. SPECIAL EDUCATION ADVISORY COMMITTEE PRIORITIES (STANDING ITEM)
S. Builder reported Standard 1 was reviewed with Research and Assessment. Additional information
regarding the Standards will be shared with SEAC in April.
13. SPECIAL NEEDS STRATEGY UPDATE (STANDING ITEM)
T. Grant extended appreciation to A. Morse for questions posed with regards to the Special Needs
Strategy Committee.
Committee members expressed their frustration with the length and the number of students placed on
wait-lists for therapy services, and the delay of implementing the Special Needs Strategy . Committee
members noted essential needs/services for these students are not being met.
The following motion was moved and carried:
THAT the Chair of SEAC write a letter to the Ministry of Education to address concerns
with the Special Needs Strategy.
R. Tisdale, J. Gritzan and J. Schaefer offered to assist with the letter prior to submission.
14. SPECIAL EDUCATION PLAN (STANDING ITEM) - none
15. MODIFIED DAY GUIDELINES (STANDING ITEM)
S. Builder reported 18 elementary students are currently on a modified day program. Since the
beginning of the school year, there has been a total of 78 elementary students who have been on a
modified day plan this school year.
The following motion was moved and carried:
THAT the meeting be extended until 9:10 p.m.
16. CORRESPONDENCE (STANDING ITEM) - None
17. OTHER BUSINESS
S. Builder reported Associate Director V. Nielsen has announced her retirement effective 2018
September 1. Superintendent R. Culhane was the successful candidate and will replace V. Nielsen in
Learning Support Services in September.
18. FORUM: ASSOCIATION UPDATES
A Morse, on behalf of Easter Seals, reported March is Easter Seals Month. Fundraising efforts will
include direct mailing, a telethon and e-mail campaigns. A. Morse noted due to her recent
appointment to Senior Manager for Provincial Coordination her activity on SEAC Sub-Committees
may be impacted.
P. Cook, on behalf of Learning Disabilities Association of Ontario, highlighted three upcoming events:
March 19 - Open House Forum
April 5 – Annual Fundraising Breakfast at the Lamplighter
April 14 – Symposium at St. Andre Bessette
2018 March 5…4
T. Grant, on behalf of Fetal Alcohol Spectrum Disorder Network-E.L.M.O, reported the network was
invited to the Queen's Park FASD Day of Advocacy hosted by Sophie Kiwala.
19. MEETING DATES
2017-2018 Meeting Dates – London Room
Tuesday, April 3 12:15 p.m.
Monday, May 14 6:30 p.m.
Tuesday, May 29 12:15 p.m. (Dundas Room)
Monday, June 4 6:30 p.m.
20. FUTURE AGENDA ITEMS
Exceptionality Data & Trends (December & May)
Informal Suspension (ongoing)
Creating a Survey for Gifted Program (D. Ensing)
SAL – Supervised Alternative Learning (April 2018) R. Kuiper
21. ADJOURNMENT
The meeting adjourned at 9:05 p.m. by motion.
TRACY GRANT
CHAIRPERSON
RECOMMENDATION: None
REPORT OF THE PROGRAM & SCHOOL SERVICES ADVISORY COMMITTEE 2018 March 6
6:08 p.m. – 8:03 p.m.
Members: Trustees R. Campbell, G. Hart, P. Jaffe, S. Polhill, M. Reid, P. Schuyler, J. Skinner (+6:10);
Student Trustees N. Lavdas, S. Kim, T. Kennedy
Regrets: Trustees J. Bennett, C. Goodall, B. McKinnon, A. Morell, R. Tisdale, J. Todd
Administration: L. Elliott (Director), V. Nielsen (Associate Director, -6:17), P. McKenzie (Superintendent),
A. Canham (Superintendent, -7:28), C. Beal (Superintendent), D. Macpherson (Superintendent), R. Pardo
(Learning Coordinator, -7:08), L. Briscoe (Teacher, -7:08), J. Van Kesteren (Teacher, -7:08), T.
Langelaan (Principal, -7:08), B. Keast (Corporate Services)
1. APPROVAL OF AGENDA – The agenda, as amended, was approved on motion.
2. CONFLICTS OF INTEREST – none declared
3. MINUTES OF PREVIOUS MEETING – Provided for information
4. BUSINESS ARISING – none
5. GIFTS/DONATIONS TO SCHOOLS 2016-2017
V. Nielsen provided a summary of activity related to G ifts/Donations to Schools during the 2016/2017
school year. A total of $2,831,503.49 was received; including both monetary donations and gifts in
kind. Appreciation was extended to donors for their generosity.
In response to a Trustee question, V. Nielsen reported the Gifts/Donations report can be shared with
the Thames Valley Education Foundation.
6. SCHOOL WITHIN A SCHOOL REPORT, 2017-2018
P. McKenzie introduced R. Pardo, L. Brisco, J. Van Kesteren and Oakridge Secondary School
Principal T. Langelaan. P. McKenzie provided background information on the creation of School
Within a School. R. Pardo described School W ithin a School timelines, student involvement and
highlighted initiatives within Thames Valley. L. Brisco and J. Van Kesteren provided an update on the
Art of Math initiative at Oakridge Secondary School.
L. Brisco and J. Van Kesteren responded to Trustee questions regarding student improvement,
differences in grading and collaboration used in the classroom between teachers and students.
R. Pardo provided an update the evolution and growth of School Within a School programming
initiatives. M. Moynihan extended appreciation to R. Pardo, P. McKenzie, L. Brisco and J. Van
Kesteren, and T. Langelaan for their leadership.
In response to a Trustee question, T. Langelaan reported parents are embrac ing the structure and
programming of School W ithin a School learning. The feedback received from parents has been
positive.
7. 2017 SOUTH WEST REGIONAL PARTNERSHIP FOR ADULT EDUCATION REGIONAL
STRATEGIC PLAN
A. Canham presented an overview of the South West Regional Partnership for Adult Education
Regional Strategic Plan. The goals of the Adult Education Strategic Plan within Ontario were
highlighted. The Ministry’s Adult Education Strategic Plan was provided to Trustees for information.
In response to Trustee questions, A. Canham reported the South West Regional Partnership for Adult
Education received additional funding ($76,000). The partnership allows guidance counsellors to
recruit and connect with adult learners in the community, collaborate with 15 other boards to discuss
common issues, and develop strategies to promote and support adult learning.
Trustees noted the importance of identifying barriers that prevent students from returning to school
and encouraged Administration to continue to work with social service and other organizations and to
continue developing innovative programing that will encourage student participation.
8. STRATEGIC PRIORITIES – BUDGET INITIATIVES
L. Elliott presented a summary of budget initiatives identified by Trustees at the February 13 2018
Planning and Priorities Advisory Meeting. Trustees were asked to provide advice and determine
those initiatives to be considered for funding in the 2018-19 school year.
In response to a Trustee question, C. Beal reported the best practice for use of the Accumulated
Surplus is to support one-time projects. Trustees indicated additional support is required in the area
of mental health. Trustee Hart asked that an update be provided with regards to how Administration
responds to violent incidents in schools and what support is available for students with mental health
concerns.
L. Elliot reported that senior administration will prepare budget initiative reports for the April Planning
and Priorities Advisory Committee meeting.
9. COMMUNITY ADVISORY COMMITTEE UPDATES (STANDING ITEM) - None
10. OTHER BUSINESS - None
11. QUESTIONS AND COMMENTS OF MEMBERS (STANDING ITEM) - None
12. DATE AND TIME OF NEXT MEETING
The next meeting was scheduled for Tuesday, April 3 at 6:00 p.m., in the Board Room.
13. ADJOURNMENT
The meeting adjourned on motion at 8:03 p.m.
RECOMMENDATIONS: None
S. Polhill
Vice-Chairperson
REPORT OF THE CHAIR’S COMMITTE
2018 March 20
12:12 p.m. – 12:48 p.m.
MEMBERS
J. Bennett A. Morell
C. Goodall (by phone, -12:47) M. Reid
R. Tisdale
ADMINISTRATION AND OTHERS
J. Pratt
B. Williams
1. APPROVAL OF AGENDA
The agenda, as amended, was approved by motion.
2. CONFLICTS OF INTEREST – none declared
3. REVIEW AND APPROVAL OF THE 2018 MARCH 27 BOARD MEETING AGENDA
The in-camera and public Board meeting agendas for 2018 March 27 were reviewed and discussed.
4. CORRESPONDENCE
A copy of a letter from the Halton District School Board to the Minister of Education regarding support
for Bill 191 was received. Correspondence was shared with Trustees.
A letter from the Ministry of Education to all school Boards regarding the Provincial Working Group on
Health and Safety and their recommendations to address workplace violence was received.
Correspondence was shared with Trustees.
5. SELECTION COMMITTEE
As per the Naming of Schools procedure the trustees putting forward their name to sit on the
Selection Committee were received.
The following motion was moved and carried:
That Trustees J. Bennett, C. Goodall, B. McKinnon, M. Reid, and R. Tisdale be appointed to
sit on the Selection Committee for the new French Immersion School in Elgin County; and
for consideration, the renaming of Port Stanley Public School.
6. TRUSTEE MANUAL
A. Morell presented the draft Trustee Manual prepared for the 2018 Municipal election. The
committee members were asked to review for discussion at the next meeting.
7. PUBLIC INPUT REQUEST
A delegation request was received and reviewed.
8. TRUSTEE PD REQUEST
A Trustee professional development request was received for approval. It was noted the event did
not fulfill the definition of a professional development event.
9. STRATEGIC PLANNING FOLLOW UP (Standing Item)
No discussion.
10. TRUSTEE TRANSITION/NEW TRUSTEE ORIENTATION (Standing Item)
As discussed under item #6.
11. UPCOMING EVENTS AND INITIATIVES
- Student Trustee Debate and Election, April 26, 2018
- Variety Is, April 26, 2018
- Student Trustee (Indigenous) Debate and Election, April 30, 2018
- Award of Distinction, May 10, 2018
- TVDSB Student Leadership Conference, May 24, 2018
- International Certificate Program Graduation, May 31, 2018
- Lawson Literacy Awards, June 5, 2018
- Annual Retirement Reception, September 12, 2018
Municipal Meetings:
- Elgin County, April 19, 2018
- Middlesex County, TBD
12. OTHER BUSINESS
a. Superintendent Coverage
There was a request that the coverage schedule for Superintendent absences be shared with
Trustees.
13. DATE AND TIME OF NEXT MEETING - 2018 March 27, 12:00 p.m.
The 2018 April 17 meeting was scheduled to begin at 10:30 a.m.
14. ADJOURNMENT
The meeting adjourned at 12:48 p.m. by motion.
RECOMMENDATIONS:
That Trustees J. Bennett, C. Goodall, B. McKinnon, M. Reid, and R. Tisdale be appointed to
sit on the Selection Committee for the new French Immersion School in Elgin County; and
for consideration, the renaming of Port Stanley Public School.
MATT REID
Chair